Agenda of Waihoro Spreydon-Cashmere-Heathcote Community Board

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Waihoro

Spreydon-Cashmere-Heathcote Community Board

Open Minutes

Date: Thursday 12 September 2024

Time: 4 pm

Venue: Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

Present

Chairperson

Deputy Chairperson

Members

Callum Ward

Keir Leslie

Melanie Coker

Will Hall

Roy Kenneally

Lee Sampson

Tim Scandrett

Sara Templeton

Principal Advisor

Shanelle Temaru-Ilalio

Acting Manager Community Governance, Spreydon-Cashmere-Heathcote

Tel: 941 7931

Jonathon Jones

Community Board Advisor

941 5563

Jonathon.Jones@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Secretarial note: Due to technical difficulties the meeting was not live-streamed or recorded.

Karakia Tīmatanga: All together

Waiata: The Board sang a waiata to open the meeting.

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved SCBCC/2024/00065

That the apologies received from Tim Lindley be accepted.

Callum Ward/Keir Leslie Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved SCBCC/2024/00066

That the minutes of the Waihoro Spreydon-Cashmere-Heathcote Community Board meeting held on Thursday, 15 August 2024 be confirmed.

Callum Ward/Lee Sampson Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Public Forum - Community native re-forestation on Westmorland slopes

Ernst Frei, Daniel Garratt and James Beck spoke on behalf of Environmental Group of South West Baptist Church regarding community native re-forestation on Westmorland slopes.

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Refers the issues raised about the presentation on community native re-forestation on Westmorland slopes to staff for investigation and report to the Board.

2. Thanked the group for their presentation.

Attachments

a Public Forum Presentation - Native Bush Restoration Project

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

5.1

Spreydon, Somerfield, Waltham, Beckenham CRAF - Waltham Road and Hastings Street East Pedestrian Safety Improvements

Danny Rood, local resident spoke to the Board regarding the Spreydon, Somerfield, Waltham, Beckenham CRAF - Waltham Road and Hastings Street East pedestrian safety improvements (refer item 9).

After questions from members the Chairperson thanked Danny Rood for his presentation.

Item 9 of these minutes records decisions on this matter, including an amendment to officer recommendations reflected by resolution 15 of the Board decision.

Attachments

a Presentation by Danny Rood - CRAF Waltham Road

5.2

Spreydon, Somerfield, Waltham, Beckenham CRAF - Beckenham Street Pedestrian Safety Improvements

Leonor, Alexandria, Luana and Ben with the support of their teacher Siobhan Cummings from Saint Peter's School spoke to the Board regarding the Spreydon, Somerfield, Waltham, Beckenham CRAF - Beckenham Street Pedestrian Safety (refer item 10).

After questions from the Board the Chairperson thanked the students for their presentation and commended them for presenting to the Board.

Item 10 of these minutes records decisions on this matter

Attachments

a Presentation by St Peters Students - CRAF Beckenham

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Correspondence

Staff Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the correspondence report dated 12 September 2024 from Laura Gartner of Age-Friendly Spreydon Cashmere Heathcote Group and agrees to write to Te Whatu Ora – Health New Zealand Waitaha Canterbury to acknowledge the concerns raised by the Age-Friendly Spreydon Cashmere Heathcote Group about accessibility and shelter at Christchurch Hospital.

Community Board Resolved SCBCC/2024/00067

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the correspondence report dated 12 September 2024 from Laura Gartner of Age-Friendly Spreydon Cashmere Heathcote Group and agreed to seek city-wide support through the Chairperson raising this with the Mayor and seeking the Mayor write to Te Whatu Ora – Health New Zealand Waitaha Canterbury to acknowledge the concerns raised by the Age-Friendly Spreydon Cashmere Heathcote Group about accessibility and shelter at Christchurch Hospital.

Callum Ward/Tim Scandrett Carried

Dr Melanie Coker abstained from the vote.

8. Easement over Council reserve - 113A Centaurus Road, Cashmere

Community Board Resolved SCBCC/2024/00068 Officer recommendations accepted without change

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Easement over Council reserve - 113A Centaurus Road, Cashmere Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approve pursuant to Section 48 of the Reserves Act 1977, the granting of the right of way, right to drain sewage and water, right to convey electricity and telecommunications and water in favour of Lots 1 & 2 shown C on LT plan 606135 subject to:

a. The consent of the Minister of Conservation or her delegate being obtained.

4. Approve, pursuant to Section 48 of the Reserves Act 1977, the granting of the right to drain sewage and water, right to convey electricity and telecommunications and water in favour of Lots 1 & 2 shown E on LT plan 606135 subject to:

a. The consent of the Minister of Conservation or her delegate being obtained.

5. Recommend that the Chief Executive, using the Council’s delegated authority from the Minister of Conservation, consent to the granting of the right of way, right to drain sewage and water, right to convey electricity, telephonic communications and water in favour of Lots 1 & 2 shown C on LT plan 606135 and the granting of the right to drain sewage and water, right to convey electricity and telecommunications and water in favour of Lots 1 & 2 shown E on LT plan 606135.

Keir Leslie/Tim Scandrett Carried

10. Spreydon, Somerfield, Waltham, Beckenham CRAF - Beckenham Street Pedestrian Safety Improvements
	*Secretarial note:* Staff provided an updated Attachment A, which was circulated with the Board and is attached to this item in the minutes.
	Community Board Resolved SCBCC/2024/00069 Officer recommendations accepted without change Part C That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receives the information in the Spreydon, Somerfield, Waltham, Beckenham CRAF - Beckenham Street Pedestrian Safety Improvements Report. 2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Approves the scheme design, including road markings, kerb buildouts, raised safety platforms and road surface treatments on Beckenham Street, as detailed on plan 60720368-SHT-SK-6001, dated 13/08/2024 and attached to this report as Attachment A. 4. Approves that the stopping of vehicles be prohibited at any time on the west side of Beckenham Street, commencing at its intersection with Tennyson Street and extending in a southerly direction for a distance of 15.5 metres. 5. Approves that the stopping of vehicles be prohibited at any time on the east side of Beckenham Street, commencing at its intersection with Tennyson Street and extending in a southerly direction for a distance of 14.5 metres. 6. Approves that the stopping of vehicles be prohibited at any time on the west side of Beckenham Street, commencing from a point 112 metres south of its intersection with Tennyson Street and extending in a southerly direction for a distance of 27 metres. 7. Approves that the stopping of vehicles be prohibited at any time on the east side of Beckenham Street, commencing from a point 108 metres south of its intersection with Tennyson Street and extending in a southerly direction for a distance of 26 metres. 8. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 3-7 above. Tim Scandrett/Lee Sampson Carried
	Attachments a Scheme Design Plan b Officer Presentation - CRAF Beckenham

9. Spreydon, Somerfield, Waltham, Beckenham CRAF - Waltham Road and Hastings Street East Pedestrian Safety Improvements
	Community Board Comment 1. The Board amended Officer Recommendations by amending recommendation 5 to change the west approach of Hargest Crescent, at its intersection with Waltham Road to be a Stop Control and not a Give Way Control. 2. The Board also took into consideration the deputation from Danny Rood and amended Officer Recommendations by adding resolution 15, refer below.
	Officer Recommendations Ngā Tūtohu That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receives the information in the Spreydon, Somerfield, Waltham, Beckenham CRAF - Waltham Road and Hastings Street East Pedestrian Safety Improvements Report. 2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. Waltham Road 3. Approves the scheme design including, road markings, kerb alignments, raised safety platform and road surface treatments on Waltham Road, as detailed on plan 60720368-SHT-SK-6051, dated 01/05/2024 and attached to this report as Attachment A. 4. Approves that in accordance with Section 8.2 of the Land Transport Rule – Traffic Control Devices: 2004, that a Pedestrian Crossing be installed on Waltham Road, located four metres south of its intersection with Hargest Crescent, and as detailed on plan 60720368-SHT-SK-6051, dated 01/05/2024 and attached to this report as Attachment A. 5. Approves that in accordance with Section 4 and Section 10.2 of the Land Transport Rule: Traffic Control Devices 2004 that the west approach of Hargest Crescent, at its intersection with Waltham Road be controlled by a Give Way Control. 6. Approves that the stopping of vehicles be prohibited at any time on the west side of Waltham Road, commencing at its intersection with Hargest Crescent and extending in a southerly direction for a distance of 25 metres. 7. Approves that the stopping of vehicles be prohibited at any time on the east side of Waltham Road, commencing at a point 96 metres south of its intersection with Hastings Street East, and extending in a southerly direction for a distance of 30 metres. Hastings Street East 8. Approves the scheme design including road markings, raised safety platform and road surface treatments on Hastings Street East, between Waltham Road and Vienna Street, as detailed on plan 60720368-SHT-SK-6052, dated 13/08/2024 and attached to this report as Attachment B. 9. Approves that the stopping of vehicles be prohibited at any time on the south side of Hastings Street East, commencing at a point 87 metres west of its intersection with Vienna Street, and extending in a westerly direction for a distance of 31 metres. 10. Approves that the stopping of vehicles be prohibited at any time on the north side of Hastings Street East, commencing at its intersection with Cecil Place, and extending in a westerly direction for a distance of 6.5 metres. 11. Approves that the stopping of vehicles be prohibited at any time on the north side of Hastings Street East, commencing at its intersection with Cecil Place, and extending in a easterly direction for a distance of 24 metres. 12. Approves that the stopping of vehicles be prohibited at any time on the west side of Cecil Place, commencing at its intersection with Hastings Street East, and extending in a northerly direction for a distance of 18 metres. 13. Approves that the stopping of vehicles be prohibited at any time on the east side of Cecil Place, commencing at its intersection with Hastings Street East, and extending in a northerly direction for a distance of 14 metres. 14. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 3-13 above.
	Community Board Resolved SCBCC/2024/00070 Part C That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receives the information in the Spreydon, Somerfield, Waltham, Beckenham CRAF - Waltham Road and Hastings Street East Pedestrian Safety Improvements Report. 2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. Waltham Road 3. Approves the scheme design including, road markings, kerb alignments, raised safety platform and road surface treatments on Waltham Road, as detailed on plan 60720368-SHT-SK-6051, dated 01/05/2024 and attached to this report as Attachment A. 4. Approves that in accordance with Section 8.2 of the Land Transport Rule – Traffic Control Devices: 2004, that a Pedestrian Crossing be installed on Waltham Road, located four metres south of its intersection with Hargest Crescent, and as detailed on plan 60720368-SHT-SK-6051, dated 01/05/2024 and attached to this report as Attachment A. 5. Approves that in accordance with Section 4 and Section 10.3 of the Land Transport Rule: Traffic Control Devices 2004 that the west approach of Hargest Crescent, at its intersection with Waltham Road be controlled by a Stop Control. 6. Approves that the stopping of vehicles be prohibited at any time on the west side of Waltham Road, commencing at its intersection with Hargest Crescent and extending in a southerly direction for a distance of 25 metres. 7. Approves that the stopping of vehicles be prohibited at any time on the east side of Waltham Road, commencing at a point 96 metres south of its intersection with Hastings Street East, and extending in a southerly direction for a distance of 30 metres. Hastings Street East 8. Approves the scheme design including road markings, raised safety platform and road surface treatments on Hastings Street East, between Waltham Road and Vienna Street, as detailed on plan 60720368-SHT-SK-6052, dated 13/08/2024 and attached to this report as Attachment B. 9. Approves that the stopping of vehicles be prohibited at any time on the south side of Hastings Street East, commencing at a point 87 metres west of its intersection with Vienna Street, and extending in a westerly direction for a distance of 31 metres. 10. Approves that the stopping of vehicles be prohibited at any time on the north side of Hastings Street East, commencing at its intersection with Cecil Place, and extending in a westerly direction for a distance of 6.5 metres. 11. Approves that the stopping of vehicles be prohibited at any time on the north side of Hastings Street East, commencing at its intersection with Cecil Place, and extending in a easterly direction for a distance of 24 metres. 12. Approves that the stopping of vehicles be prohibited at any time on the west side of Cecil Place, commencing at its intersection with Hastings Street East, and extending in a northerly direction for a distance of 18 metres. 13. Approves that the stopping of vehicles be prohibited at any time on the east side of Cecil Place, commencing at its intersection with Hastings Street East, and extending in a northerly direction for a distance of 14 metres. 14. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 3-13 above. 15. Refers to staff the safety improvements outlined in the deputation by Danny Rood for consideration in future transport programmes and advice be provided to the Community Board. Sara Templeton/Callum Ward Carried
	Attachments a Officer Presentation - CRAF Waltham

The meeting adjourned at 5:21pm and reconvened at 5:26pm.

11. Waihoro Spreydon-Cashmere-Heathcote 2024/25 Discretionary Response Fund Cashmere School Board of Trustees- Cashmere School National Readers Challenge Cup 2024, Heathcote Valley Mountain Biking, Community Christmas Carols.
	Community Board Comment 1. Officer Recommendations were moved by Lee Sampson and seconded by Keir Leslie with a change to recommendation 3. The motion was put and declared carried.
	Officer Recommendations Ngā Tūtohu That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote 2024/25 Discretionary Response Fund Cashmere School Board of Trustees- Cashmere School National Readers Challenge Cup 2024, Heathcote Valley Mountain Biking, Community Christmas Carols. Report. 2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Declines the application to its 2024-25 Discretionary Response Fund from Cashmere High School Board of Trustees for the Cashmere High - National Readers Cup Challenge 2024. 4. Approves an allocation of $1,250 from its 2024/25 Discretionary Response Fund Heathcote Valley Mountain Biking towards Materials/Supplies of aggregate and screened soil for Ferrymead Park. 5. Approves an allocation of $1,330 from its 2024/25 Discretionary Response Fund to Sumner Bays Union Trust towards Community Christmas Carols.
	Community Board Resolved SCBCC/2024/00071 Part C That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote 2024/25 Discretionary Response Fund Cashmere School Board of Trustees- Cashmere School National Readers Challenge Cup 2024, Heathcote Valley Mountain Biking, Community Christmas Carols. Report. 2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Approves an allocation of $500 from its 2024/25 Discretionary Response Fund to the Cashmere High School Board of Trustees for the Cashmere High - National Readers Cup Challenge 2024. 4. Approves an allocation of $1,250 from its 2024/25 Discretionary Response Fund Heathcote Valley Mountain Biking towards Materials/Supplies of aggregate and screened soil for Ferrymead Park. 5. Approves an allocation of $1,330 from its 2024/25 Discretionary Response Fund to Sumner Bays Union Trust towards Community Christmas Carols. Lee Sampson/Keir Leslie Carried

12. Waihoro Spreydon-Cashmere-Heathcote Community Board Summer with your Neighbours 2024-25

Community Board Resolved SCBCC/2024/00072 Officer recommendations accepted without change

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote Community Board Summer with your Neighbours 2024-25 Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Allocates its 2024-25 Summer with your Neighbours fund as follows:

Applicant	Activity	No. attending	Recommendation
Meg Christie	Berm BBQ	45	*$100.00*
Sue Kingham	Street BBQ	75	*$150.00*
Katrina Cowie	Street BBQ	30	*$75.00*
Sarah Suckling	Community BBQ	60	*$100.00*
Catherine Dale	Barbecue lunch	25	*$62.50*
David Drayton	Gathering of Neighbours	30	*$75.00*
Elizabeth Ashwin	The annual Upper Crichton Terrace neighbourhood BBQ.	30	*$75.00*
David Christie	BBQ	30	*$75.00*
Julie Tobbell	Annual Leitch Street barbecue	40	*$90.00*
Fleur Hart	Afternoon tea	30	*$75.00*
Lisi Reid	Street BBQ	60	*$150.00*
Corrine Early	Neighbourhood Halloween party	50	*$125.00*
Sarah Edwards	Sausage sizzle/BBQ for the residents of Clifton Hill	55	*$137.50*
Luke Gardiner	Street BBQ	45	*$112.50*
Margaret Jenkin	BBQ for neighbours	20	*$50.00*
Jen Saunders	Street BBQ	50	*$125.00*
Leonne Watson	Neighbourhood BBQ	30	*$70.00*
Val Ann Grose	Neighbourhood BBQ	25	*$62.50*
Marcus Thompson	Neighbourhood BBQ/picnic	50	*$100.00*
Chloe Klein	Street BBQ w/ family games	30	*$75.00*
Dave Mitchell	Street Party	40	*$100.00*
Dennis Sloan	Morning Tea / BBQ	25	*$60.00*
Malin Clarenbeck	Neighbourhood get-togethers	80	*$150.00*
Tim Perry	Pizza Picnic	40	*$100.00*
Beckenham Neighbourhood Association Inc	Community Christmas	200	*$80.00*
Castle Way Residents Association	Street Potluck	30	*$70.00*
Beckenham Methodist Church	Community Fun Day	200	*$100.00*
Herbs Place Residents	Evening BBQ	35	*$87.50*
Lower Cashmere Residents Association	Community picnic/BBQ	70	*$100.00*
Somerfield Residents Association	Halloween dress-up	500	*$90.00*
Cracroft Residents Association	Annual Community Summer BBQ	70	*$100.00*
Heathcote Community Sports Club Incorporated	Open Day, BBQ lunch	60	*$120.00*
Opawa Community Church	Community Carol Singing event	250	*$150.00*
Beachville Road Neighbourhood Support	Neighbourhood Afternoon tea and bowls	70	*$160.00*
Sumner Community Pool	Back to School Pool Party	150	*$200.00*
Sumner Community Residents Association	Community Potluck	30	*$75.00*
Mokihi Community Garden	Neighbourhood BBQ and seed swap	50	*$100.00*
Saint Marys Anglican Church, Addington	Community sing-along community carols	80	*$65.00*
Rowley Community Centre	Community Centre Open Day	100	*$200.00*
		Total	$3,993

4. Declines the applications received from: No applications declined.

5. Notes that the granted funds are to be used towards food items, non-alcoholic drinks or invitation/advertising costs only.

6. That any unspent 2024-25 Summer with your Neighbours funding is returned to the 2024-25 Waihoro Spreydon-Cashmere-Heathcote Discretionary Response Fund.

Callum Ward/Tim Scandrett Carried

13. Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - September 2024

Community Board Resolved SCBCC/2024/00073 Officer recommendations accepted without change

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - September 2024 Report.

Tim Scandrett/Roy Kenneally Carried

14. Waihoro Spreydon-Cashmere-Heathcote Community Board - Community Service and Youth Service Awards 2024

Community Board Resolved SCBCC/2024/00074 Officer recommendations accepted without change

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote Community Board - Community Service and Youth Service Awards 2024 Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Confers Community Service Awards on and presents Certificates of Appreciation to the nominees listed on the Summary of Nominations 2024 (separately circulated).

4. Delegates authority to the Board Chairperson and Deputy Chairperson to accept any late applications received from other Community Boards.

5. Agrees that the names of successful nominees be released after the Board's Community Service Awards have been presented. Names of unsuccessful nominees will be kept confidential.

Callum Ward/Roy Kenneally Carried

Keir Leslie abstained from the vote.

15. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged matters of mutual interest:

· A member raised safety concerns around St Martins Mall.

· A member raised safety concerns about the roundabout on Penruddock Rise.

· A member noted some Board members attendance at the Sommerfield Residents Association AGM and a member noted the discussion about intensification.

· A member noted attendance at a meeting of the Cracroft Residents group.

· A member noted attendance at the unveiling of a plaque on our new bench seat for Phillippa Berney as part of the Hoon Hay Community Association.

· The Chairperson noted his attendance at the Community Board Chairpersons and Staff Forum where he raised points around funding splits.

· A member raised safety concerns, particularly for those with mobility issues in the Brookhaven area.

· A member noted ongoing work around safety concerns in the Clifton Hill area.

· A member had met with the Christchurch Yacht Club.

· A member noted damage and loss of signage in the Brookhaven area.

· A member noted the interest in items for small children at the Sydenham Park playground.

· A member raised ongoing concerns about damage at Scott Park.

· A member raised concerns about the management of roadside planting areas and plants dying due to over mulching.

· A member noted damage of the 19th Battalion war memorial at Victoria Park in Cashmere.

· A member noted he had approached staff about requests relating to parks.

· A member had questions about the future of Apollo Projects Stadium in Addington.

· A member attended the Sumner Residents Association meeting.

· A member noted he had approached staff about an update of the seawall and replanting at the Sumner Esplanade.

· A member attended the Suburbs junior prize giving.

Karakia Whakakapi: The Chairperson lead closing karakia

Meeting concluded at 6:05pm.

CONFIRMED THIS 10^th DAY OF OCTOBER 2024

Callum Ward

Chairperson

8. New Deed of Lease-Physiosouth Limited at Pioneer Recreation and Sport Centre
Reference Te Tohutoro:	24/1402617
Responsible Officer(s) Te Pou Matua:	Grant McIver-Leasing Consultant
Accountable ELT Member Pouwhakarae:	Nigel Cox, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek the approval of Waihoro Spreydon-Cashmere-Heathcote Community Board to consider an application from Physiosouth Limited for a new lease of consultancy rooms located at the Pioneer Recreation and Sport Centre.

1.2 The report is staff generated to support the current Tenant's new lease application and to seek the required delegated approvals needed to create a new lease.

1.3 This report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the level of impact on the existing user groups that currently use the premises and whether this decision can be reversed once made.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receive the information in the New Deed of Lease-Physiosouth Limited at Pioneer Recreation and Sport Centre Report.

2. Notes that the decision in this report is assessed as being of low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Notes that public consultation, in accordance with the requirements of Section 138 of the Local Government Act, has been undertaken advertising the proposed intention to grant a new lease and that no unresolved objections were received.

The Waihoro Spreydon-Cashmere-Heathcote Community Board recommends that the Council:

4. Note that public consultation has been carried out with no unresolved objections.

5. Agrees to depart from its Lease Policy for the Creation of New Leases and Extension Requests Prior to Expiry-Property (Lease Policy) and deal unilaterally with the current tenant, Physiosouth Limited; and

6. Notes, in accordance with Sections 76-82 of the Local Government Act 2002 that:

a. The granting of a further lease to the current tenant is inconsistent with the Council’s Lease Policy.

b. The reason for the inconsistency is due to the proposed unilateral dealing with the current tenant who maintains an existing level of service, noting there may potentially be a broader market and public interest.

c. There is no intention that the Lease Policy be amended to accommodate this decision.

d. Approves the granting of a lease to Physiosouth Limited, located at the Pioneer Recreation and Sport Centre, more accurately described as being Part Lot 30-33 Deposited Plan 1968 at Centennial Park for a term of up to nine (9) years commencing on 1 October 2024.

7. Requests the Manager Property Consultancy to conclude and administer the terms and conditions of the lease.

3. Executive Summary Te Whakarāpopoto Matua

3.1 Physiosouth Limited (the Tenant) was awarded a lease through a Request for Proposals process in 2015.

3.2 The current lease expired on 30 September 2024 and is holding over monthly pending the outcome of this report.

3.3 The Tenant has requested a new lease to facilitate ongoing physiotherapy services to the local community and to enable refurbishment and continued investment in the leased premises to occur.

3.4 This request is supported by Council’s Recreation and Sport Unit who see the Tenant as a good fit for the facility. New gym memberships are facilitated through patient referrals and the physiotherapy services help the people of the community to improve activity levels and general wellbeing. The Tenant’s services significantly enhance the health, recreation and liveability for residents of Christchurch.

3.5 Council’s Leasing Policy allows the Council to deal unilaterally where it is of mutual benefit, and it is reasonable and warranted to do so.

4. Background/Context Te Horopaki

4.1 The land and buildings are at Centennial Park located at 75 Lyttleton Street and described as part of Lot 30-33 Deposited Plan 1968 vested in the Christchurch City Council. The premises is part of the Pioneer Recreation and Sport Centre and held as a park under the Local Government Act 2002.

4.2 The current lease to the Tenant was awarded through a Request for Proposals (RFP) process in 2015 and expired on 30 September 2024.

4.3 The Tenant wishes to continue their business plan objectives of “providing every customer with a solution to their problem”. This is proposed to be delivered through an expanding range of treatment pathways and through broader and deeper connections and partnerships within the Christchurch and New Zealand medical community.

4.4 The Tenant wishes to align their own refurbishment works with the Council’s 12-year refurbishment plan for the wider facility. On approval of a new lease the Tenant will refurbish the Pioneer clinic in late 2024.

4.5 The lease application is supported by Council’s Recreation and Sport unit who confirm the following mutual benefits that the tenant brings to the facility:

· Customer focused, serving the local community for over 25 years.

· Supports community services and Hàpai access card holders in assessing and planning programmes to meet activity goals.

· Council’s Recreation and Sport unit notes that the Tenant has developed strong relationships with Council and the Pioneer sporting facility by facilitating new gym memberships through patient registrations, helping the people of the community to improve activity levels and general wellbeing; and

· Existing relationships with fitness and gym instructors at the Pioneer gym, facilitating group fitness classes into individual’s return to activity plans.

4.6 Physiosouth Limited lease terms proposed:

4.6.1 Initial lease term of three (3) years from 1 October 2024 with two (2) rights of renewal each of three (3) years each for a total of nine (9) years if rights of renewal are exercised.

4.6.2 Final expiry of 30 September 2033.

4.6.3 Rent reviews to market rent every three years.

4.6.4 Market rental or 8% of gross annual sales (whichever is greater).

4.6.5 Current lease terms and commercial conditions are proposed to remain the same, updated only as to any changes to lease form or content and additional Council policy since 2015.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.7 The following reasonably practicable options were considered and are assessed in this report:

4.7.1 Deal unilaterally and grant a new lease.

4.7.2 Run a Request for Proposals tender.

4.8 The following options were considered but ruled out:

4.8.1 Repurpose the leased premises for an alternative use.

· Advantage –Opportunity to assess an alternative use for a public asset under Local Government Act requirements to operate open and transparently.

· Disadvantage – In considering an alternative use it is noted that Council’s Recreation and Sport unit are satisfied with the application and supportive of the existing service continuing.

Options Descriptions Ngā Kōwhiringa

4.9 Preferred Option: Deal unilaterally and grant a new lease.

4.9.1 Option Description: Enter a new lease on standard commercial terms.

4.9.2 Option Advantages

· Provides for continuity of service to the local community.

· Allows for further investment in the business by the tenants.

· Provide certainty for the business and staff.

· Provides continued commercial income return to Council.

· No concerns over the current service level.

4.9.3 Option Disadvantages

· The premises is not available for any other uses.

4.10 Run a Request for Proposals tender on expiry of the current lease.

4.10.1 Option Description: Do not enter a new lease and run a Request for Proposals Tender.

4.10.2 Option Advantages

The Council is not departing from policy, and we are providing an opportunity for the public to tender their proposals in this building which is a public asset.

4.10.3 Option Disadvantages

· Potential for loss of service, income and the delay in the establishment of a new service provider (approximately 6 months) while a tender is run.

· Existing Tenant needs to relocate either now or when a new tenant is appointed if the current Tenant is unsuccessful.

· No guarantee that a new tenant would be a Physiotherapy services provider.

Analysis Criteria Ngā Paearu Wetekina

4.11 The options in terms of the lease were assessed considering the proposed Lessee investment to the premises and the need for certainty for ongoing operation versus an alternative use for the premises.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

5.1 Cost to Implement - Preparation of lease and public advertising costs.

5.2 Maintenance/Ongoing costs - Tenant responsibility

5.3 Funding Source - Operational funds

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There is a small risk of the Tenant not renewing the lease in three years. There would then be staff costs to run a Request for Proposals Tender for a replacement. If this were to occur, the Tenant would be required to give notice prior to term renewal to allow the Council time to consider future use of the premises.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 The Community Board has the delegated authority to grant a new lease on land held as park or reserve; however, as the decision requires the Council’s decision to deal unilaterally with the current tenant, the decision to grant a new lease must be made by the Council.

6.3 Other Legal Implications:

6.3.1 The preparation of the new Deed of Lease is a routine matter on which the legal situation is well known and settled.

6.3.2 Compliance with Section 138 - Local Government Act 2002.

6.3.3 Council’s Leasing Council Property policy 2015 - “Creation of New Leases and Extension Requests Prior to Expiry”

6.3.4 Dealing unilaterally - legal consideration is the Local Government Act and the Council’s Leasing Council Property policy dealing unilaterally with tenants.

6.3.5 Further considerations on dealing unilaterally are outlined in Attachment A to this report.

6.3.6 It is considered that approving this lease supports effective and efficient use of resources and the prudent management of the Council’s assets.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.4.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the level of impact city wide of those affected by this decision as low.

6.4.3 Inconsistent with Council’s Plans and Policies.

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Communities & Citizens

6.6.1 Activity: Recreation, Sports, Community Arts and Events

· Level of Service: 7.0.7 Customer satisfaction with the range and quality of facilities - At least 80%

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 A public notice was issued notifying that the Council was considering the granting of a new lease. This was published between 13 August and 10 September 2024.

One response was received during the advertisement period. The respondent had questions regarding the proposal process. These were answered by officers and additionally the 2015 Leasing Policy was provided for reference. No further questions or concerns were received from the respondent.

6.8 The new lease ensures continuity of physiotherapy services to support the facility.

6.9 The decision affects the following wards/Community Board areas:

6.9.1 Waihoro Spreydon-Cashmere-Heathcote Community Board

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.10 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.11 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.12 There is no material change to the lease area or the permitted use of the lease that affects Mana Whenua.

6.13 The intention to grant this lease has been notified to Te Aporei Whakawhanaunga à-Tirihi, Council’s Treaty Relations Team; no concerns have been raised.

6.14 The Tenant has indicated that “we are actively strengthening our partnership with local iwi to ensure that our company’s decision-making promotes equitable access to culturally safe physiotherapy care. We are currently working on a service development project, with input from iwi representatives. This service will be offered at all our clinics and is expected to significantly improve access to physiotherapy care, particularly for Māori and Pacifica patients, who are overrepresented in the demographics of patients who face cost as a barrier to receiving the care they need”.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions due to the low carbon footprint of the tenant.

7. Next Steps Ngā Mahinga ā-muri

7.1 Arrange new lease documentation and the signing and sealing by both parties to the agreement once agreed.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Factors to Consider When Dealing Unilaterally - Physiosouth	24/1642954	31

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Grant McIver - Leasing Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Jacquie Hibbs - Acting Head of Recreation, Sports & Events

9. Purau Reserve Landscape Concept Plan
Reference Te Tohutoro:	24/1331051
Responsible Officer(s) Te Pou Matua:	Bridie Gibbings, Manager Operations – Parks Development, Community Parks
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek approval from the Waihoro Spreydon-Cashmere-Heathcote Community Board for a landscape concept plan (Attachment A) for Purau Reserve.

1.2 The report is staff-generated.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Purau Reserve Landscape Concept Plan Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the landscape plan attached to this report (Attachment A)

3. Executive Summary Te Whakarāpopoto Matua

3.1 This report outlines the recent developments, concerns, and proposed actions regarding the management of Purau Reserve. In September 2023, the removal of trees and vegetation by Parks staff and volunteers without prior consultation, raised significant concerns among neighbouring residents. Their primary concerns were potential land destabilisation and loss of the reserve's character. In response, staff engaged a geotechnical engineer to assess the bank's stability, resulting in a report (Attachment B) that identified limited immediate risk to neighbouring properties and recommended new planting to stabilise the bank and reduce runoff.

3.2 A stop-work notice was issued, followed by discussions between staff and volunteers from the 'Friends of Purau Reserve' (FPR). Early engagement with the community in March 2024 informed the development of a Draft Landscape Concept Plan, which was subsequently released for public consultation from 29 May to 26 June 2024. Feedback from 21 individuals and one recognised organisation showed a majority support (61.0%) for the proposed plan.

3.3 In response to the feedback received, several changes were made to the draft plan, including relocating fruit trees to the road frontage, adding Podocarpus totara to the plant list, and removing Ginkgo biloba.

3.4 The purpose of the Landscape Concept Plan is to enable ongoing volunteer efforts while addressing the concerns of neighbouring residents.

4. Background/Context Te Horopaki

4.1 Purau Reserve has been a focal point of community efforts since June 2020, with the FPR actively involved in weeding, planting, and creating pathways to enhance the area. However, in September 2023, concerns arose among neighbouring residents regarding the removal of significant amounts of vegetation, including trees, from the reserve without prior consultation. The primary concern was that such activities could potentially destabilise the land, increasing the risk of land instability to neighbouring properties.

4.2 Other concerns included the loss of the reserve's character, a lack of consultation with the community, the removal of a plum tree, and the loss of seasonal variation. In response, the Parks Unit engaged a geotechnical engineer to evaluate the situation and provide an assessment of the bank's stability (Attachment B). The report concluded that while there was limited immediate increase in risk, additional planting would help stabilise the bank and mitigate potential runoff in the future.

4.3 Subsequent actions included issuing a stop-work notice and convening a meeting with the Manager of Community Parks, Head of Parks and FPR volunteers, to address the concerns raised.

4.4 To guide future development and address these issues, staff initiated early engagement with the community in March 2024 to inform a Draft Landscape Concept Plan. The consultation process from 29 May to 26 June 2024 attracted feedback from 102 individuals and three community groups, with the majority expressing support for the proposed plan.

4.5 Considering the feedback, adjustments were made to the plan to better align with community expectations and environmental sustainability goals.

4.6 The following related memos/information were circulated to the meeting members:

Date	Subject
12 March – 7 April	Early Engagement survey
29 May- 26 June	Draft Landscape Development Plan Consultation
22 August	Amended Draft Landscape Concept Plan

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.7 The following reasonably practicable options were considered and are assessed in this report:

4.7.1 Approve the Purau Reserve Landscape Concept Plan.

4.8 The following options were considered but ruled out:

4.8.1 Continue without an approved Landscape Concept Plan.

4.8.2 Only include native plant species in the Landscape Concept Plan.

Options Descriptions Ngā Kōwhiringa

4.9 Preferred Option: Approve the Purau Reserve Landscape Concept Plan

4.9.1 Option Description: This option includes native and exotic species that provide bank stabilisation, addresses concerns raised by neighbours about the reserve's lost look and feel, and incorporates a limited number of fruit trees to replace the removed plum tree.

4.9.2 Option Advantages

Approving the landscape plan will facilitate planting around decaying stumps to stabilise the bank, guide the FPR for future working bees, and include neighbours and other interested parties input in its future development.

· Aligns with Councils Food Resilience Policy

4.9.3 Option Disadvantages

· Includes some species that some respondents do not consider important.

4.10 Continue without an approved Landscape Concept Plan – Consider but ruled out

4.10.1 Option Description: This option allows the FPR to continue to volunteer in the reserve without a plan, which has the potentially for FPR to inadvertently carry out works that require Community Board approval as per the Reserves Act 1977.

4.10.2 Option Advantages

· Weed species continue to be controlled and planting to continue in Purau Reserve

4.10.3 Option Disadvantages

· This option does not allow for the Community Board to exercise its delegated authority to approve and adopt any new landscape plans

· It limits the FPRs ability to strategically plan for future works and development

· Does not consider wider public opinion or views as to how Purau Reserve will develop moving forward.

4.11 Only include native plant species in the Landscape Concept Plan – Considered but ruled out.

4.11.1 Option Description: This option only allows native species to be planted in Purau Reserve.

4.11.2 Option Advantages

· Meets the desires of some respondents and aligns with Councils biodiversity strategy

4.11.3 Option Disadvantages

· This option does not include most neighbours and other interested parties’ feedback

Analysis Criteria Ngā Paearu Wetekina

4.11 The ability for FPR Reserve to continue planting and park maintenance works.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – Decline plans	Option 3 – Only plant native species
Cost to Implement	$10,000.00	nil	$10,000.00
Maintenance/Ongoing Costs	nil	nil	nil
Funding Source	#43686 Community Parks Green Asset Renewal. $5,000.00	N/A	#43686 Community Parks Green Asset Renewal. $5,000.00
Funding Availability	Partially. Volunteers to seek funding for deficit	N/A	Partially. Volunteers to seek funding for deficit
Impact on Rates	nil	N/A	nil

5.1 Any additional maintenance will be absorbed into existing Community Parks Operational budgets.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 Not approving the Landscape Concept Plan will potentially place neighbouring properties at risk due to land destabilisation as the reserve may not be planted as recommended in the Purau Reserve Geotechnical Report.

6.2 The risk of not approving the landscape concept plan would delay the development of Purau Reserve and prevent the FPR group from continuing to volunteer in the reserve.

6.3 There is a possibility of amending the plan to only include native plants, as suggested by some submitters. This approach aligns with the Council's sustainability goals but does not consider the wishes of several neighbouring property owners.

Legal Considerations Ngā Hīraunga ā-Ture

6.4 Statutory and/or delegated authority to undertake proposals in the report:

6.4.1 Council has the delegation to approve landscape plans and plant trees and shrubs within the park.

6.4.2 There is no legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.5 The required decision

6.5.1 Aligns with the Christchurch City Council’s Strategic Framework. In particular this recommendation is strongly aligned with the community outcomes of a thriving prosperous city and a green, liveable city. The landscape concept plan will allow for the FPR and Christchurch City Council to build climate resilience and positively contribute to increasing tree canopy cover.

6.5.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the fact that the development of the site impacts a small number of residents and park users

6.5.3 Is consistent with Council’s Plans and Policies.

6.6 This report supports the Council's Long Term Plan (2024 - 2034):

6.7 Parks, Heritage and Coastal Environment

6.7.1 Activity: Parks and Foreshore

· Level of Service: 6.3.7.4 Volunteer participation at community opportunities across parks network - Volunteer hours – maintain or grow compared to previous year

· Level of Service: 6.8.2.1 Increasing tree canopy in Parks - A net increase in total number of trees is achieved (1:2 replacement policy), with a minimum of 50% of the trees being medium to very large species

Community Impacts and Views Ngā Mariu ā-Hāpori Early Engagement

6.8 Early engagement started in March 2024 to help inform the draft plan. A survey was sent out to residents neighbouring Purau Reserve and the Friends of Purau Reserve Volunteer group to find out what they would like for the future of the reserve.

6.9 We heard from 102 individuals and three community groups; Friends of Purau Reserve, Friends of Ernle Clark Reserve and Karitane Valley Residents Association.

6.10 Respondents were asked how important it was to them that more trees and shrubs are planted in Purau Reserve, and to rate how important or concerning certain aspects are.

6.11 Most respondents (94, 89.5%) said it was somewhat or very important to plant more trees and shrubs in Purau Reserve as shown below.

6.12 Respondents were asked to rate how important various aspects were to them when thinking about planting more trees and shrubs in the reserve. As shown below, the top three aspects were attracting birds and insects, planting native trees and providing enough shade.

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6.13 Respondents were asked to rate how concerned they were about certain aspects when thinking about planting more trees and shrubs in the reserve. As shown below, the top three aspects of concern were loss of open spaces, loss of view and damage (e.g. paths).

6.14 This feedback helped inform the development of the Draft Landscape Concept Plan for Purau Reserve which was then put out for formal public consultation in May/June 2024.

Public Consultation Te Tukanga Kōrerorero

6.15 Consultation on the Draft Landscape Concept Plan for Purau Reserve started on 29 May 2024 and ran until 26 June 2024. An email was sent to 105 key stakeholders, including Friends of Purau Reserve.

Summary of Submissions Ngā Tāpaetanga

6.16 Submissions were made by one recognised organisation, and 21 individuals. All submissions are available on Kōrero mai | Let’s Talk

6.17 A full table of submission feedback is available in Attachment C.

6.18 The majority of submitters were in support of the Purau Reserve Landscape Concept Plan. (13, 61.9%).

6.19 Submitters were asked to select which species they would like to see planted in the reserve. They were able to select plant species for the three following categories: Gully plantings, Hillside plantings, and Specimen trees.

6.20 Of the Gully plantings, most submitters (14, 64%) chose Pikopiko (Hen and Chicken Fern), Kōwaowao (Hounds Tounge), and Pikopiko (Shield Fern) as their preferred choice of species to be planted in the gully.

Gully planting species	Responses
Pikopiko (Hen and Chicken Fern)	14
Kōwaowao (Hounds Tounge)	14
Pikopiko (Shield Fern)	14
Rarauhe (Bracken Fern)	13
Tarawera (Button Fern)	13
Orchid	11
Little Hard Fern	11
Hebe	11
Azalea	9
Rhododendron	9

6.21 Of the Hillside plantings, most submitters chose Kowhai (15, 68%), Mānuka (14, 64%), and Shining Karamū (13, 59%) as their preferred choice of species to be planted on the hillside.

Hillside planting species	Responses
Kowhai	15
Mānuka	14
Shining Karamū	13
Kānuka	12
Ngaio	12
Scrambling Pohuehue	12
Tarata (Lemonwood)	12
Harakeke (NZ Flax)	12
Karamū	11
Wahuwhaupaku (Five Finger)	11

6.22 Of the Specimen tree species, the most preferred were Apple tree, Magnolia, and Pear tree, with eight (36%) submitters selecting these species.

Specimen tree species	Responses
Apple Tree	8
Magnolia	8
Pear Tree	8
Plum Tree	7
English Beech	6
Ginkgo	6
Olive	6
Prunus	5
Peach Tree	5
Nyssa sylvatica	5

6.23 There were a number of different themes mentioned by submitters in their comments. The key themes were positive comments regarding the gully plantings and native plants, and concerns regarding fruit trees. The top request was for the removal of specific species already present in the reserve.

Theme	Mentions (# of submitters)
Gully planting (including low level, and valley)	5
Native plants	5
Mix of planting	4
Ferns / mosses	4
Fruit trees	4
Fruit / food source	4
Fruit trees	5
Exotic plants / specimen trees / non native	4
Specific species	4
Ability for new trees to survive (light / water / space restrictions)	4
Suitability of proposed plants	4
Removal of specific plant / species	5
Retention of specific tees / species	4

6.24 The decision affects the following wards/Community Board areas:

Waihoro Spreydon-Cashmere-Heathcote Community Board

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.25 The decision does not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.26 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.27 The planting of natives along the stream channel is in alignment with the Mahaanui Management Plan

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.28 The decisions in this report are likely to:

6.28.1 Contribute positively to adaptation to the impacts of climate change.

6.28.2 Contribute positively to emissions reductions.

6.29 The plans will result in an increase in canopy cover across the city. As trees sequester carbon, this will have a positive impact on the Councils emissions reduction.

7. Next Steps Ngā Mahinga ā-muri

7.1 If the Community Board approves the landscape concept plan, the stop work notice will be lifted, allowing FPR to begin implementing the plan and coordinating associated working bees.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Purau Reserve Landscape Concept PlanFor Community Board Meeting	24/1549566	42
b ⇩	Purau Reserve Geotechnical Report	24/1338384	43
c ⇩	Submission Table - Purau Reserve Landscape Plan	24/1573022	46

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Bridie Gibbings - Manager Operations - Parks Development

Krystle Anderson - Engagement Advisor

Approved By

Al Hardy - Manager Community Parks

Rupert Bool - Acting Head of Parks

10. Locarno Street - Proposed Parking Changes
Reference Te Tohutoro:	24/1488899
Responsible Officer(s) Te Pou Matua:	Toni Dakers, Traffic Engineer
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to approve parking changes on Locarno Street, outside St Mark’s School.

1.2 This report has been written in response to a request from a local resident for staff to consider options to improve pedestrian safety on Locarno Street, specifically for students crossing Locarno Street near the school gate during school pick up and drop off times.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Locarno Street - Proposed Parking Changes Report.

2. Notes that the decision in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the parking or stopping restrictions described in resolutions 4-7 below.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 that the parking of vehicles be restricted to a maximum period of three minutes, on the southeast side of Locarno Street, commencing at a point 88 metres southwest of its intersection with Opawa Road and extending in a southwest direction for a distance of 34 metres. This restriction is to apply between 8.15am-9.15am and 2.30pm-3.30pm on School Days Only, as detailed on Attachment A.

5. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the southeast side of Locarno Street, commencing at a point 122 metres southwest of its intersection with Opawa Road and extending in a southwest direction for a distance of 26 metres, as detailed on Attachment A.

6. Approves that, in accordance with Clause 7 of the Christchurch City Council Traffic & Parking Bylaw 2017, the southeast side of Locarno Street, commencing at a point 148 metres southwest of its intersection with Opawa Road, and extending in a southwest direction for a distance of 14 metres, be reserved for Passenger Service Vehicles only, as defined in the Land Transport Management Act 2003, Section 5. This restriction is to apply from 12.30pm to 3.30pm on Wednesday and Thursday, as detailed on Attachment A.

7. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the northwest side of Locarno Street, commencing at a point 124 metres southwest of its intersection with Opawa Road and extending in a southwest direction for a distance of 22 metres, as detailed on Attachment A.

8. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).

3. Executive Summary Te Whakarāpopoto Matua

3.1 Concerns have been raised about the safety of school students crossing Locarno Street during peak arrival and departure times. There is no formalised crossing point on Locarno Street therefore students are currently required to cross between parked vehicles.

3.2 No Stopping restrictions are proposed to improve visibility between pedestrians crossing near the school gate, and to approaching drivers on Locarno Street.

3.3 A section of P3 parking is proposed to encourage parking turnover along the school frontage. This will apply between 8.15am-9.15am and 2.30pm-3.30pm on school days only.

3.4 On two afternoons a week a bus stops on Locarno Street outside the school to transport students to scheduled school activities. The return time of the bus often coincides with the end of the school day when high parking demands are observed. A bus stop is proposed to accommodate these planned trips which will apply between 12.30pm and 3.30pm on Wednesday and Thursday only. Outside of these times this space will be available for unrestricted parking.

4. Background/Context Te Horopaki

4.1 High parking demands are observed on Locarno Street near the school during peak arrival and departure times. Vehicles parking over the driveways opposite the school, which impedes access for residents entering/exiting these properties, has been raised as an issue. Outside of these times, Locarno Street generally has a low parking demand associated with the residential properties.

4.2 Locarno Street has a 30km/h posted speed limit. The majority of students cross Locarno Street at a vehicle crossing near the school gate. The vehicle crossing is unused and provides a transition over the dish channel drain along the kerb.

4.3 The proposed no stopping restrictions extend over this vehicle crossing and further to the west to provide clearance for visibility. While there is no specific crossing point, the proposed option will achieve Approach Sight Distance standards from the location where students are most likely to cross near the school gate.

4.4 There are scheduled buses that pick up and drop off students on Locarno Street on Wednesday and Thursday afternoons. These bus movements often coincide with 3pm school pick up times. Due to the volume of parked cars at this time, the bus is often required to stop within the carriageway. A formal bus stop is proposed, and this will include the installation of bridge blocks so students can safely board or exit the bus.

4.5 If approved, the recommendations will be implemented within the current financial year (generally around four weeks after the contractor receives the request, but this is subject to other factors such as resourcing and prioritisation beyond Council’s control).

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.6 The following reasonably practicable options were considered and are assessed in this report:

4.6.1 Mark no stopping restrictions, P3 parking and a bus stop, as per Attachment A.

4.6.2 Mark no stopping restrictions, P3 parking and a bus stop as per Attachment B (the original Consultation Plan).

4.6.3 Do Nothing.

4.7 The following options were considered but ruled out:

4.7.1 Extend the no stopping restrictions to achieve crossing sight distance standards: Crossing sight distance allows a pedestrian to observe a vehicle approaching and fully cross the road before the vehicle reaches the crossing location. To achieve crossing sight distance in this location, without any other infrastructure improvements, would require no stopping restrictions to extend well over 100 metres in each direction. This is not considered to be appropriate in this location as the activity around the school assists with managing speeds, removing all on-street parking close to the school will be impractical for parents picking up or dropping off students, and it could also encourage students to cross in other locations meaning crossing movements will be less concentrated and less predictable. This option was therefore not progressed.

Options Descriptions Ngā Kōwhiringa

4.8 Preferred Option: Mark no stopping restrictions, P3 parking and a bus stop in accordance with Attachment A.

4.8.1 Option Advantages

· Improves visibility for students crossing Locarno Street near the school gate.

· Addresses the concerns raised by the school about the lack of space for the school bus to park during peak periods.

· Encourages turnover of the parking spaces along the school frontage to allow more efficient utilisation during peak periods.

· Addresses the concerns raised about vehicles parking over the driveways opposite the school, which impedes access for residents entering/exiting these properties.

4.8.2 Option Disadvantages

· Cost to implement.

4.9 Alternative Option: Mark no stopping restrictions, P3 parking and a bus stop in accordance with Attachment B (as per Attachment B, the original consultation plan).

4.9.1 Option Advantages and Disadvantages

· The advantages and disadvantages of this option are the same as the recommended option above, however the approach sight distance is not achieved in both directions from the assessed crossing location.

4.10 Do nothing – Maintain the status quo.

4.10.1 Option Advantages

· No cost to implement.

4.10.2 Option Disadvantages

· This option does not address any of the concerns raised about student safety or the operation of this site during peak periods.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – Consultation Option	Option 3 – Do Nothing
Cost to Implement: Capital Operational	- $1,900 for signs and markings - $1,500 for staff time (reporting and investigation)	- $1,800 for signs and markings - $1,500 for staff time (reporting and investigation)	- n/a - $1,500 for staff time (reporting and investigation)
Maintenance/Ongoing Costs	Will be added to and covered by the area maintenance contract	Will be added to and covered by the area maintenance contract	n/a
Funding Source	Traffic Operations Team Traffic Signs and Markings budget	Traffic Operations Team Traffic Signs and Markings budget	n/a
Funding Availability	Funding available	Funding available	n/a
Impact on Rates	Negligible	Negligible	n/a

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 None identified.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking or stopping restrictions by resolution.

6.2.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping and traffic control devices.

6.2.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.3 Other Legal Implications:

6.3.1 There is no other legal context, issue, or implication relevant to this decision.

6.3.2 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in this report.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework..

6.4.2 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

6.4.3 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

6.5 The community engagement and consultation outlined in this report reflect the assessment.

6.6 This report supports the Council's Long Term Plan (2024 - 2034):

6.7 Transport

6.7.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network (DIA 1) - 4 less than previous FY

Community Impacts and Views Ngā Mariu ā-Hāpori

6.8 Staff met with the principal of St Mark’s School and the resident who raised the initial concern to discuss the issues and observe the afternoon school finish time.

6.9 The original request was for a formal crossing to be installed. This site is not currently a priority for funding compared to other higher risk locations around the city, however this has been added to our Potential Projects database so it can be considered if funding becomes available in future. The recommended option has considered more immediate low-cost signage and marking improvements.

6.10 Staff developed a consultation plan with feedback from both the school principal and resident involved. Both were supportive of the proposal.

6.11 The consultation documents were sent to 14 affected property owners and tenants by letter drop and post. The documents were also emailed to the school for any further comment and for distribution to the wider school community.

6.12 Two submissions were received, one was supportive of the proposal but suggested that the no stopping restrictions be extended around 5-10 metres in each direction. In response to feedback, the sight distances have been reassessed and parking restrictions extended to improve visibility between pedestrians and approaching traffic. This change included a minor reduction in the length of the bus box to improve visibility to/from the west.

6.13 A further submission requested for a formal crossing to be installed, as above, the proposal has focussed on lower cost signage and marking improvements. A crossing can be considered in future if funding becomes available.

6.14 The Team Leader Parking Compliance supports the preferred option.

6.15 The decision affects the following wards/Community Board areas:

6.15.1 Waihoro Spreydon-Cashmere-Heathcote Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.16 The decision does not involve a significant decision concerning ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.17 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.18 The proposal in this report is unlikely to contribute significantly to adaptation to the impacts of climate change, or emissions reductions.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved, staff will arrange for the new signs and markings to be installed.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Site Plan: Locarno Street proposed parking changes	24/1629647	61
b ⇩	Consultation Plan: Locarno Street proposed parking changes	24/1630514	62

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Toni Dakers - Traffic Engineer

Approved By

Gemma Dioni - Principal Advisor Transportation Safety

Stephen Wright - Manager Operations (Transport)

11. Cornelius O'Connor Reserve - Basketball Half-Court
Reference Te Tohutoro:	24/1470549
Responsible Officer(s) Te Pou Matua:	Megan Carpenter, Team Leader Parks Recreation & Planning & Holly Whitaker, Project Manager – Community Parks
Accountable ELT Member Pouwhakarae:	Nigel Cox, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to:

1.1.1 Approve the location and installation of a basketball half court at Corneilius O’Connor Reserve including a drinking fountain.

1.1.2 Approve the relocation of the birch tree as per the attached landscape plan (refer attachment A)

1.2 The report is in response to a group of Mānuka Rangatahi who presented to the Community Board via public forum on 15 June 2023 around the desire to have a basketball half-court at Cornelius O’Connor Reserve. The Waihoro Spreydon-Cashmere-Heathcote Community Board referred the request for consideration of the installation of a basketball half-court at Cornelius O’Connor Reserve to staff for investigation and report back to the Board.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receive the information in the Cornelius O'Connor Reserve - Basketball Half-Court Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the landscape plan for the installation of a new basketball half-court, tree relocation and drinking fountain at Cornelius O’Connor Reserve as per attachment A – lp413001

3. Executive Summary Te Whakarāpopoto Matua

3.1 A group of Mānuka Rangatahi requested that Council consider installing a basketball half-court at Cornelius O’Connor Reserve. They gained support from community groups in the wider Addington Community and presented their idea via Public Forum to the Community Board.

3.2 Staff have worked with the group of Rangatahi to develop a landscape plan that includes the court. We have completed community engagement and have brought the proposed plan back to the Community Board for a decision.

4. Background/Context Te Horopaki

4.1 Cornelius O’Connor Reserve is located at 66 Harman Street in Addington. Mānuka Cottage is located on site and there is adjacent carparking as well as a small playground, open green space, and established trees.

4.2 A group of Mānuka Rangatahi presented a public forum to the Waihoro Spreydon-Cashmere-Heathcote Community Board on 15 June 2023 to request a basketball half-court at Cornelius O’Connor Reserve in Addington.

4.3 Council staff engaged an acoustic engineer to complete a preliminary noise review to ensure the court would comply with the noise standards in the District Plan. The court’s separation from neighbouring residents on the east side is 22m and on the west is 30m. The report concluded that the court would comply with the daytime noise standards of the District Plan but would exceed the night-time noise standards. Some general recommendations were provided that included:

4.3.1 The use of specialised perforated steel backboards which produce less noise than the standard plywood backboard. We have proposed to install this type of hoop.

4.3.2 Use a softer surface for the hardcourt area. The report mentions that this would only achieve a minor reduction in actual noise levels. Due to additional cost, this has not been considered.

4.3.3 Ensure the backboard is well maintained and that there are no rattling elements. This will form part of the maintenance of the court if the court is approved.

4.3.4 Signage is recommended to be installed beside the half-court to remind people using the court that they are near a residential area and to be considerate of their neighbours. The local Rangatahi will collaborate with Council staff to develop this signage.

4.4 The Rangatahi have met with Council staff on two occasions to discuss the proposal further, including if the court could be located at alternative Council parks. The group have selected this site as it is within the heart of their community and it’s easy for pedestrian access (not too far for them to walk to). They feel safe getting to and from this location and want to have a space where they can connect with their wider community.

4.5 There is a basketball half-court located at Rauora Park (2.6 kilometres) in the Central City and courts at nearby schools including Sacred Heart College (850m), Addington Te Kura Taumatua (850m), and Te Puna Wai o Waipapa – Hagley College (1 kilometres). Both Sacred Heart College and Te Puna Wai o Waipapa – Hagley College are closed outside school hours meaning that local youth must cross either Moorhouse Avenue to access the half-court at Rauora Park or cross Brougham Street to access the basketball court at Addington Te Kura Taumatua.

4.6 We also discussed the design in detail and what could be included in the landscape plan to support the basketball court. The Rangatahi have selected a drinking fountain, etiquette signage, and would like to include an additional park bench when funding is available.

4.7 A landscape plan has been developed, community consultation has been completed and we are now looking to gain approval for the proposed landscape plan for the installation of a basketball half-court, tree relocation and drinking fountain at Cornelius O’Connor Reserve (refer attachment A).

4.8 The following related memos/information were circulated to the meeting members:

Date	Subject
22/08/2024	Cornelius O’Connor Reserve – Proposed basketball court – memo to advise Community Board of upcoming community consultation.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.9 The following reasonably practicable options were considered and are assessed in this report:

4.9.1 Option 1: Approve the installation of a basketball half-court, tree relocation and drinking fountain at Cornelius O’Connor Reserve (preferred option).

4.9.2 Option 2: Do nothing.

4.10 The following options were considered but ruled out:

4.10.1 Locating the basketball half-court at another reserve in Addington. We discussed this with the Rangatahi and suggested alternative options such as Addington Park. The group have selected this site as it is within the heart of their community and it’s easy for pedestrian access (not too far for them to walk to). They feel safe getting to and at this location and want to have a space where they can connect with their wider community.

Options Descriptions Ngā Kōwhiringa

4.11 Preferred Option: Approve the installation of a basketball half-court, tree relocation and drinking fountain at Cornelius O’Connor Reserve (refer attachment A).

4.11.1 Option Description: The landscape plan includes a basketball half-court and associated hoop, a new drinking fountain and the relocation of a small tree to elsewhere in the reserve. Etiquette signage around hours of use will also be installed.

4.11.2 Option Advantages

· Local Rangatahi and their whanau will have somewhere local to play basketball.

· The basketball half-court has a connection with other local facilities including a playground and the Mānuka Cottage.

4.11.3 Option Disadvantages

· The basketball court exceeds the nighttime noise standards under the district plan.

4.12 Option 2: Do nothing.

4.12.1 Option Description: The basketball half-court and drinking fountain are not installed.

4.12.2 Option Advantages

· No advantages

4.12.3 Option Disadvantages

· The local Rangatahi have nowhere to play basketball.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 - Do nothing
Cost to Implement	$75,000	No cost
Maintenance/Ongoing Costs	Included in maintenance budgets	No cost
Funding Source	ID 78861 – Cornelius O’Connor Reserve – ½ Basketball Court Development - funded from the Waihoro Spreydon-Cashmere-Heathcote Community Board Better off Fund	Funds would be returned Waihoro Spreydon-Cashmere-Heathcote Community Board Better off Fund
Funding Availability	Yes	N/A
Impact on Rates	N/A	N/A

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There is potential that the court exceeds the nighttime noise limits of the District Plan. It is not expected that users will play basketball at night-time. Other courts in our network have similar separation and we have not received noise complaints.

6.2 We are looking to install etiquette signage with support from the group of Rangatahi stating expectations around when it is appropriate to use the basketball hoop and to be considerate of their neighbours.

6.3 During the consultation process, two submitters identified the risk that balls may be thrown on to the road or playground and suggested a fence.

6.4 Parks staff will monitor this concern and if it becomes an issue, a net between the court and the playground could be retrospectively added.

Legal Considerations Ngā Hīraunga ā-Ture

6.5 As per the Christchurch City Council’s Delegation Register, 9 August 2024, the Community Board has the delegation to;

6.5.1 Approve the location of, and construction of, or alteration or addition to, any structure or area on parks and reserves provided the matter is within the policy and budget set by the Council. (Part D – Sub Part 1 – Community Boards – Pg 96)

6.6 Other Legal Implications:

6.6.1 There is no legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.7 The required decision:

6.7.1 Aligns with the Christchurch City Council’s Strategic Framework of Building trust and confidence in the Council through meaningful partnerships and communication, listening to and working with residents.

6.7.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the decision impacting on a low number of residents and a small change to the reserve.

6.7.3 Is consistent with Council’s Plans and Policies.

· Physical Recreation and Sports Strategy 2002

6.8 This report supports the Council's Long Term Plan (2024 - 2034):

6.9 Parks, Heritage and Coastal Environment

6.9.1 Activity: Parks and Foreshore

· Level of Service: 6.8.5 Resident satisfaction with the overall availability of recreation facilities within the City’s parks and foreshore network - >= 70%

Community Impacts and Views Ngā Mariu ā-Hāpori

Public Consultation Te Tukanga Kōrerorero

6.10 Public consultation started on 4 September 2024 and ran until 18 September 2024.

6.11 An email was sent to 10 key stakeholders about the half court and encouraged them to share the Kōrero mai | Let’s talk submission page with their networks. Stakeholders included the Addington Residents Association, local schools and community groups, such as the Mānuka Cottage community centre which is located at Cornlius O’Connor Reserve.

6.12 Flyers with information about the plans and how to make a submission were delivered to Mānuka Cottage and 170 nearby houses.

Summary of Submission Ngā Tāpaetanga

6.13 Submissions were made by four recognised organisations and 35 individuals. All submissions are available at Kōrero mai | Let’s talk.

6.14 The majority of submitters (38 out of 39, 97.5%) supported the court. Key reasons cited included:

6.14.1 Youth benefits: 20 submitters emphasized the positive impact the court would have on young people, by providing a safe space for physical activity and building positive relationships.

6.14.2 Community building: 11 submitters noted the court’s potential to promote a sense of community and social connectedness among people of all ages and backgrounds.

6.14.3 Accessibility: Nine submitters felt that an accessible court was much needed, particularly in an area with high-density housing. The current courts require crossing busy roads.

6.15 Two submitters suggested installing fencing or netting to prevent balls from straying onto the road or nearby playground.

6.16 One submitter was against the plan, expressing concern about potential noise from court users during the day and light pollution if lights were to be installed at the site. A follow up email was sent to this submitter advising that a sound engineer has concluded that the court’s distance from neighbouring residents would meet the noise standards outlined in the District Plan. We also confirmed that lighting is not planned for the court.

6.17 All 36 submitters who completed the short form survey gave the proposal the highest 5-star rating.

6.18 The decision affects the following wards/Community Board areas:

6.18.1 Waihoro Spreydon-Cashmere-Heathcote

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.19 The decision does not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.20 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.21 The decisions in this report are likely to:

6.21.1 Contribute positively to emissions reductions, in that the proposal provides the local community an opportunity to play basketball, whereas they may have driven to other courts previously.

7. Next Steps Ngā Mahinga ā-muri

7.1 We will promptly organise the transplantation of the tree.

7.2 We will work with the rangatahi to produce suitable signage.

7.3 We are aiming to construct the court towards the end of 2024.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Cornelius O'Connor Reserve - Proposed Basketball Half-Court - lp413001 - September 2024	24/1459968	69
b ⇩	Cornelius O'Connor - Submission Table	24/1767754	70

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Megan Carpenter - Team Leader Parks & Recreation Planning

Piata Costello - Engagement Advisor

Holly Whitaker - Project Manager - Community Parks

Approved By

Bridie Gibbings - Manager Operations - Parks Development

Al Hardy - Manager Community Parks

Rupert Bool - Acting Head of Parks

12. Heathcote Community Sports Club - proposed new lease
Reference Te Tohutoro:	24/1493956
Responsible Officer(s) Te Pou Matua:	Felix Dawson, Leasing Consultant
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 To consider the application for a new ground lease by the Heathcote Community Sports Club for part of Heathcote Domain.

1.2 The current lease has expired, and a new lease is required. A new lease is proposed on the basis that the club is a sound organisation with a track record and commitment to provide opportunities of a recreational nature.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Heathcote Community Sports Club - proposed new lease Report.

2. Grant a ground lease to Heathcote Community Sports Club pursuant to section 54 of the Reserves Act 1977, for a lease period of fifteen years including renewals for an area of approximately 2486 square metres of Heathcote Domain being Pt RS41631 as shown on the plan described as Attachment A of this report.

3. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Executive Summary Te Whakarāpopoto Matua

3.1 The Heathcote Community Sports Club was formed in 2013 and has leased the ex-bowling club site for the purpose of providing a community club for recreational activities. During that time, it has re-built the pavilion re-laid the bowling green and installed a pétanque court.

3.2 Although small it remains a motivated and active club that requires security of tenure to plan ongoing activities with certainty and to enable applications for community funding.

4. Background/Context Te Horopaki

The Property

4.1 Heathcote Domain is located at 20-45 Port Hills Road with a boundary also on Bridle Path Road as shown in blue below. It is held as recreation reserve pursuant to the Reserves Act 1977.

4.2 The Heathcote Community Sports Club is located at the north end of the park shown in red above with access off Bridle Path Road.

4.3 The property is made up of a single bowling green, marked A, a small pavilion marked B and a pétanque court marked C on the map below.

Heathcote Community Sports Club

4.4 The Heathcote Community Sports Club (the Club) is located on the site originally occupied by the Lyttelton Watersiders Bowling Club and then the Heathcote Valley Bowling Club. In around 2002 when the lease expired staff were unwilling to recommend a new lease to the Heathcote Valley Bowling Club due to the limited number of club members. Instead temporary arrangements were made and the club was encouraged to develop membership strategies which had been unsuccessful at the time of the 2011 earthquake.

4.5 Following the earthquake the club executive re-focused the club activities into a noncompetitive sports club, re-named and re-incorporated with the “Club’s aims and goals built around the communities overwhelming support for a family-focused, non-competitive, accessible and inclusive organisation based on the existing green – built by their fathers and grandfathers.”

4.6 In 2014 the Heathcote Community Sports Club with around 65 member was granted a ten year lease. Since that time and with the benefit of bowling club insurance money the Club has re-built the Club pavilion, bowling green and installed a pétanque court. The Club currently offers lawn bowls, indoor bowls, pétanque and table tennis. Light morning and afternoon teas are provided. A liquor licence is not held with no plans to seek one. The property is well maintained.

A green field with a hill and trees

Description automatically generated with medium confidence

4.7 The lease was recommended in 2014 with some staff reservations that the Club would not be able to sustain membership without affiliation and support from a sporting organisation and structure to bring on young members. To some extent this has been the case with limited income and club numbers reduced although steady in the thirty member range.

The Club has recently been invigorated with a new executive and re-statement of its constitution with a primary purpose to “‘promote and encourage healthy recreation and social activities, particularly but not exclusively through the playing and practice of Lawn Bowls, Petanque, Indoor Bowls and other sports, games and pastimes.”

4.8 Despite membership and income being at the low end of viability, the Club members have indicated a wish to continue to function and an intention to work to increase membership. Generally speaking, they meet the Councils’ requirements as a suitable lessee:

· Incorporated society for recreation purpose

· Steady membership

· Historical use and investment on the site

· Financially stable

4.9 On the basis of the above staff recommmend a new lease with the following key lease terms:

· Ground lease, 2480sqm (approx) including building 150sqm (approx)

· Initial lease term 5 years with two rights of renewal

· Rent calculated in accordance with policy for ground lease to sports clubs and community groups. Rental under current rent rates $1130.40 plus GST

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.10 The following reasonably practicable options were considered and are assessed in this report:

4.10.1 Enter into a new ground lease

4.10.2 Do not enter into a ground lease.

4.11 The following options were considered but ruled out:

· Do Nothing

Not feasible: The Club requires certainty to enable it to plan future use with confidence.

· Require removal and revert to open park space

Not feasible: will incur staff costs for removal, then cost for re-instatement and on-going maintenance. There is no identified need for additional open space.

Options Descriptions Ngā Kōwhiringa

4.12 Preferred Option: Enter into a new ground lease

4.12.1 Option Description: Enter into a new ground lease on standard terms.

4.12.2 Option Advantages

· Consistent with policy of dealing with sports clubs with investment on site

· Provides certainty for the Club

· Consistent with the public use of the reserve

4.12.3 Option Disadvantages

Some risk due to small membership and income

4.13 Do not enter into new lease

4.13.1 Option Description: Do not approve a new lease and seek alternative use for some other unidentified use

4.13.2 Option Advantages

· Possible more active use of site with another user

4.13.3 Option Disadvantages

· Will incur staff costs with no certainty of success

· The Club has invested on site and has a small group of motivated members with community support, so to not grant a lease would be inconsistent with Council policy.

Analysis Criteria Ngā Paearu Wetekina

4.14 The options in terms of the lease were assessed taking into account lessee investment on site and the need for certainty for ongoing operation as against alternative use for the park.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

5.1 Cost to Implement- Preparation of lease and public advertising costs to be recovered from tenant

5.2 Maintenance/Ongoing costs- tenant responsibility

5.3 Funding Source- operational funds

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There is a risk of the lessee failing to continue operating, pay rent or maintain the premises. The risk is assessed as medium. There would be staff costs in seeking a new user and maintenance costs if not successful. It should be noted that the pavilion was built on piles with a view to easy removal should this be required. The likelihood of these consequences occurring is considered medium based existing steady club numbers and the commitment expressed by the club to expand membership.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Delegations Parks (Part D-sub Part 1- Community Boards) Authority delegated from Council to Community Boards.

“To grant leases of recreation reserves in accordance with this section”- section 54 Reserves Act 1977

6.2.2 Reserves Act 1977-Lease entered into pursuant to section 54 Reserves Act 1977.

6.3 Other Legal Implications:

6.3.1 Local Government Act 2002-Decision Making including consideration of community views

6.3.2 Reserves Act 1977, use consistent with recreation use classification, public notice pursuant to section 54

6.3.3 Department of Conservation approval pursuant to delegation to CEO.

6.3.4 The current lease contains a perpetual renewal clause so will require formal surrender

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework, in particular the strategic priority of being an inclusive and equitable city that puts people at the centre. Local sports club enable wellbeing, accessibility and connection.

6.4.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the number of people affected, the level of impact on those affected and the low cost to Council associated with entering into the lease.

and is consistent with Council’s Plans and Policies:

6.4.3 Sports Leases Charging Policy

6.4.4 Leasing Council- dealing unilaterally with incumbent tenant where there is only one logical tenant including not-for-profit organisations particularly sports clubs on reserves.

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Communities & Citizens

6.6.1 Activity: Recreation, Sports, Community Arts and Events

· Level of Service: 7.0.3.1 Support citizen and partner organisations to develop, promote and deliver recreation and sport in Christchurch - 4,000 hours of staff support provided per annum

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 Community engagement involved: direct contact with the neighbouring lessees on the reserve, public notice in the Christchurch Press on 19 March 2024 and notification in the public notices of the Council website. No responses were received.

6.8 Staff consider that the above is sufficient consideration of community views taking into account the significance of the decision proposed.

6.9 The decision affects the following wards/Community Board areas:

6.9.1 Waitai Coastal -Burwood- Linwood Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.10 The decision does not a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.11 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.12 The proposal was forwarded to Mahaanui Kurataio for comment on 26 January 2024 and they have responded that there were no issues.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.13 The proposals in this report are unlikely to contribute significantly to adaption to the impacts of climate change or emissions reductions. The proposal to enter into a new lease for an existing use does not have an impact on climate change as there is limited carbon footprint associated with leasing itself and there is no change to current emissions. In terms of the activities associated with the lease, the club encourages local community involvement and in that sense the carbon associated with travel is low. There are no development plans associated with the activities that involve significant use of resources.

7. Next Steps Ngā Mahinga ā-muri

7.1 Property staff to undertake final negotiation of lease terms and complete documentation.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Heathcote Community Sports Club- lease plan	24/1504506	82
b ⇩	Heathcote Community Sports Club- members and activities- 2024	24/1504472	83

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Felix Dawson - Leasing Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Al Hardy - Manager Community Parks

Rupert Bool - Acting Head of Parks

13. Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - October 2024
Reference Te Tohutoro:	24/1519788
Responsible Officer(s) Te Pou Matua:	Jess Garrett, Waihoro Spreydon-Cashmere-Heathcote Community Governance Manager
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose of Origin of the Report Te Pūtake Pūrongo

1.1 This report provides the Board with an overview of initiatives and issues current within the Community Board area.

1.2 This is a monthly staff-generated report.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - October 2024 Report.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Community Service Awards 2024	Award recipients and their nominators have been invited to attend the awards ceremony.	28 November 2024	Strengthening Communities Together Strategy
Half-Court Basketball Project	The half-court basketball project at Cornelius O’Connor Reserve in Addington is progressing smoothly, the plans have recently been through the consultation phase.	Ongoing	Strengthening Communities Together Strategy
Hoon Hay Fiesta	Exciting preparations are underway for the Hoon Hay Fiesta Community Event, set to occur at Hoon Hay Park on Thursday, November 14, 2024.	14 November 2024	Strengthening Communities Together Strategy. Community Board Project
Sumner Green and Skate Opening Event	This event will be hosted by Sumner Village Green and Skate in partnership with Christchurch City Council. The event will be held at 26a Nayland Street, Sumner on Saturday 2 November 2024.	2 November 2024	Strengthening Communities Together Strategy.
Summer with your neighbours	Successful applicants of the 2024/25 Summer with your neighbours have been advised and will be hosting their gatherings from 26 October through to 31 March. Reimbursements to be sent in by 4 April 2025.	4 April 2025	Strengthening Communities Together Strategy
Somerfield Hall	Renovations are complete. On Saturday 28 September, Celebrate Somerfield will take place at the hall. Part of the event is an opportunity to invite people to the refurbished hall, raise awareness of activities at the hall and encourage activation of the facility.	28 September 2024	Strengthening Communities Together Strategy.
Birdsey Reserve Food Forest	Following approval from Community Board, work has commenced on the pergola and produce stall.	Ongoing	Strengthening Communities Together Strategy Ki uta ki tai Community Board Plan 2032-25

3.2 Community Funding Summary

3.2.1 Community Board Discretionary Response Fund 2024/25 – as at 23 September 2024:

· Discretionary Response Fund balance for 2024/25 is $85,819.00

· Youth Achievement and Development Fund balance is $4,600.00

· The Off the Ground Fund balance is $2,110.00

· The Shape Your Place Toolkit Fund balance is $2,000.00

The 2024/25 Discretionary Response Fund Spreadsheet as at 23 September 2024 is attached for record purposes.

3.2.2 Youth Development Fund Applications

The following Youth Development Fund applications have been approved since the last Area Report:

Name	Event	Amount
Ali Fa'avae-Mika	Queensland Legal Carnival, Brisbane, 4-6 October 2024	$350
Jett Fidow	Queensland Legal Carnival, Brisbane, 4-6 October 2024	$350
Fynn Harrington	Future Black Sticks Hockey Squad Training Camp, Hamilton	$250
Isabella Day	U14 Classic Hoop Nations Basketball Tournament, Tauranga	$250

The Youth Development Fund Decision Matrices are attached for record purposes.

3.2.3 Off the Ground Fund Applications

The following Off the Ground Fund applications have been approved since the last Area Report:

Name	Event	Amount
Manuka Cottage Addington House Inc.	Painting of a mural in the local Addington community	$300
Somerfield Community Centre	Celebrate Somerfield	$300

The Off the Ground Fund Decision Matrices are attached for record purposes.

Reporting back to the Community Board:

Name | Event

Photos

Ryman Residents, Pest Traps for Christchurch Adventure Park.

Ryman residents make and donate pest traps for other community groups. Since the fire on the Port Hills, we are keen to support pest elimination in this area.

Early July the group dropped off 15 traps for use within the Christchurch Adventure Park to help reduce pests and rodents within the park.

Thank you to the Community Board for s their support and funding the materials.

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3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· The Waihoro Spreydon-Cashmere-Heathcote 2023-25 Community Board Plan was adopted by the Board at their meeting in May 2023 and can be found online here.

· Progress on the Community Board Plan can be found online here.

3.3.2 Council Engagement and Consultation.

· The community had the opportunity from 29 May to 26 June to submit feedback on the proposed Landscape Development Plan for Purau Reserve which will help to inform the staff recommendation to the Board in late 2024.

· Proposed safety improvements from pedestrians on Richmond Hill Road were being consulted on from 2 August to 8 September 2024 for the Board to make a decision on in November/December 2024.

· The draft landscape plan for Barnett Park Vally was open for feedback from 21 August to 18 September 2024 for the Board to make a decision in November/ December 2024.

· A proposed half basketball court at Cornelius O'Connor Reserve in Addington was open for consultation from 2 to 18 September 2024 for the Board to make a decision before the year is out.

· Proposed plan to make Lyttelton Street safer and more accessible for children and cyclists is open for consultation from 11 to 29 September 2024 which will help inform the staff recommendations to the Board in November/December 2024.

· Community consultation is open from 3 September through to 6 October for feedback on an application from Sumner Pavilion Incorporated to renew their lease, rebuild a new sports pavilion and shift cricket nets. The Board will be making a decision November/December 2024.

· A proposal to award a ten-year lease of Sumnervale Reserve to the Sumner Valley Riding School is open for feedback from 23 September to 22 October, with the Board considering the staff recommendation in February/March 2025.

3.4 Governance Advice

3.4.1 Public Forum – The Board received the following public forum presentations at its 12 September meeting and its Community Open Forum on 29 August 2024:

· A local resident addressed the Board in relation to cycling infrastructure.

· A local resident spoke to the Board about an event hosted by the Halswell Residents Association where a speaker addressed the topic of school rolls.

· Representatives from Environmental Group of Southwest Baptist Church spoke to the Board about their proposed community native re-forestation on Westmorland slopes.

3.4.2 Deputations – The Board received the following deputations at its 12 September meeting:

· A local resident spoke to the Board in relation to the proposed Spreydon, Somerfield, Waltham, Beckenham CRAF - Waltham Road and Hastings Street East Pedestrian Safety Improvements.

· Student Council members represented St Peter's School in addressing the Board in relation to the proposed Spreydon, Somerfield, Waltham, Beckenham CRAF - Beckenham Street Pedestrian Safety Improvements.

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3.4.3 Correspondence – The Board received the following correspondence during the month of September:

· Age-Friendly Spreydon Cashmere Heathcote Group wrote to the Board requesting improved accessibility and shelter at Christchurch Hospital.

3.4.4 Information Sessions/Workshops – The Board received the following information sessions/workshops in September 2024:

· Connecting with Young Residents on Community Issues

· Christchurch Yacht Club Lease – application for new building and improvements

3.5 Community Development

3.5.1 Addington Neighbourhood Building Project – Kia Ora Addington are continuing to build on the great success of the skill sharing nights, this month was "How to make Karipap Pusing (Malaysian Curry Puffs), How to do basic plumbing repairs and make your own te reo Māori labels for your whāre".

The month of September has also seen community connection through St Mary's

Church with a clean-up and planting day, as well Te Wiki o te Reo Māori celebrations at

Addington Farm, which included learning the te reo names for veges and gardening

tools.

Mānuka Cottage will be celebrating school holidays with an Addington Kids Market next

Month. All stalls will be run by children aged between 5-17 years.

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A poster with text and cartoon characters

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3.5.2 Addington Community and Ara Poutama Hui

Waihoro Community Governance staff facilitated a hui in September for the Addington

Community and Ara Poutama to come together to discuss changes implemented in response

to the Independent Review of Ara Poutama's Community Notification and Engagement

Process Report by Dr Gwenda M Willis. The hui was well attended with clarity and

understanding provided.

4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 Customer Service Request Report – A report on open and completed tickets (requests for service) in August 2024 is attached.

4.2 Attached Memos include:

· Cornelius O'Connor Reserve - Proposed basketball court

· Plan Change 14 costs to date

· Investigations into renaming of King George V Reserve. Staff advised that the delay in providing a response is due to waiting on the Council Naming Policy 2023 to be formally adopted and staff resourcing issues.

· Tennyson Street speed cushion update

· Trade Waste Bylaw Review

· Parking infringements to increase from 1 October 2024

4.3 At its Briefing on 23 March 2023, the Waihoro Spreydon-Cashmere-Heathcote Community Board during the elected members information exchange, a member noted that there is a longstanding stream of water on the road outside the Kidsfirst Kindergarten on Hackthorne Road, the Board agreed to request staff advice on options to manage or prevent this stream of water on the road. Staff advised: the leak outside Kidsfirst has been investigated and confirmed that the issue stems from the nearby Hackthorne Reservoir. The remediation solution is sitting with a Three Waters Project Manager.

4.4 At its Meeting on 9 May 2024, from the tabled correspondence:

4.4.1 The Board requested staff investigate the issues raised in relation to bicycle stands in Addington. Staff advised: Council do not have any budget for new cycle stands. However, staff keep a record of requests so if funding does become available or there is existing stock that can be relocated, these locations can be considered and prioritised. This section of Lincoln Road is identified as a priority on this list.

4.4.2 The Board requested staff investigate the issues raised regarding the Stop sign on Athelstan Street Simeon Street intersection. Staff met with the concerned resident, local Police and elected members on 8 August to discuss the concerns. The following actions were agreed:

· Staff are consulting on a plan to extend the no stopping restrictions at the Athelstan Street / Simeon Street intersection further along Simeon Street to improve visibility for drivers turning out.

· The Stop sign on Simeon Street, approaching the Milton Street intersection is being replaced and relocated closer to the kerb to improve visibility for approaching drivers.

4.4.3 The Board requested staff investigate permanent parking on Clifton Terrace. An onsite meeting was held with staff, local residents, and elected members on 16 August. A summary of the points discussed follow:

· There is a project in the planning stages to address the immediate geotechnical issues around erosion and slippage of the benches in this location. The project will include reinstatement of the gravel shoulder, and will look to retain the current width (or extend it) where possible.

· When an option has been developed residents will have the opportunity to provide feedback though the consultation process. This is likely to commence later this year.

· While this gravel area will be reinstated and tidied up, it will continue to be an informal shoulder. The scope of this project is to alleviate the immediate geotechnical issues around water ingress and stability of the benches. As noted previously this site is within both a Class 2 Mass Movement Area and Cliff Collapse Management Area 2 in the District Plan. Options to fully mitigate this risk to allow for a formalised parking area to be constructed would require specific funding through the Long Term Plan. This is well outside of the scope and available funding for the current works.

· The project team will contact residents about the consultation process nearer the time. As a more immediate measure staff will arrange for the vegetation to be trimmed back within the section below to maximise the available carriageway width, as requested.

4.5 At its Meeting on 1 August 2024, the Waihoro Spreydon-Cashmere-Heathcote Community Board requested staff advice on the limitations of funding when there is a percentage breakdown of funding between boards. Staff responded that this will be discussed at the next Board Chairs meeting.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	2024/25 Waihoro Discretionary Response Fund as at 23 September 2024	24/1637449	96
b ⇩	Decision Matrix - YDF Ali Fa'avae-Mika	24/1519939	97
c ⇩	Decision Matrix - YDF Jett Fidow	24/1519940	98
d ⇩	Decision Matrix - YDF Fynn Harrington	24/1559983	99
e ⇩	Decision Matrix - YDF Isabella Day	24/1559985	100
f ⇩	Decision Matrix - OTGF Addington Mural	24/1519945	101
g ⇩	Decision Matrix - OTGF Celebrate Somerfield	24/1559986	102
h ⇩	Waihoro Customer Service Report - August 2024	24/1538032	103
i ⇩	Memo - Cornelius O'Connor Reserve - Proposed basketball court	24/1538033	104
j ⇩	Memo - Plan Change 14 costs to date	24/1481515	108
k ⇩	Memo - Investigations into renaming of King George V Reserve	23/1802487	110
l ⇩	Memo - Tennyson Street - Speed cushions	24/1515147	112
m ⇩	Memo - Trade Waste Bylaw Review	24/1678513	114
n ⇩	Memo - Parking infringements to increase from 1 October 2024	24/1586746	121

Signatories Ngā Kaiwaitohu

Authors

Jane Walders - Support Officer

Heather Davies - Community Development Advisor

Nime Ah Kam-Sherlock - Community Recreation Advisor

Shanelle Temaru-Ilalio - Community Recreation Advisor

Jonathon Jones - Community Board Advisor

Approved By

Jess Garrett - Manager Community Governance, Spreydon-Cashmere-Heathcote

John Filsell - Head of Community Support and Partnerships

7. Correspondence
Reference Te Tohutoro:	24/1592413
Responsible Officer(s) Te Pou Matua:	Jonathon Jones, Community Board Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

Name	Subject
Charlotte Lane	Safety issue - placement of power pole on driveway, Selwyn Street