Road Closure Subcommittee
Agenda
Notice of Meeting:
An ordinary meeting of the Road Closure
Subcommittee will be held on:
Date: Wednesday 9 October 2024
Time: 2pm
Venue: Committee Room 1, Level 2, Civic Offices,
53 Hereford Street, Christchurch
Membership
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Chairperson
Members
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Megan Pearce - Acting Council Secretary
Stephen Wright - Manager Transport
Operations
Liz Beaven - Community Board Advisor
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3 October 2024
Megan Pearce
Manager Democratic Services
941 8140
megan.pearce@ccc.govt.nz
TABLE OF CONTENTS NGĀ IHIRANGI
1. Apologies Ngā Whakapāha................................................................................. 4
2. Declarations of Interest Ngā Whakapuaki Aronga.................................................. 4
Staff Reports
C 3. Proposed
Temporary Road Closure for Gebbies Pass Hillclimb......................... 5
C 4. Proposed
Temporary Road Closure Crater Rim Ultra Race............................... 9
C 5. Proposed
Temporary Road Closure for Little River Hillclimb.......................... 13
1. Apologies Ngā Whakapāha
At the close of
the agenda no apologies had been received.
2. Declarations of Interest Ngā
Whakapuaki Aronga
Members are
reminded of the need to be vigilant and to stand aside from decision making
when a conflict arises between their role as an elected representative and any private
or other external interest they might have.
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3. Proposed
Temporary Road Closure for Gebbies Pass Hillclimb
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Reference Te Tohutoro:
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24/1741204
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Responsible Officer(s) Te Pou Matua:
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Simon
Hodges – Team Leader Temporary Traffic Management Team
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Accountable ELT Member Pouwhakarae:
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Brent
Smith, Acting General Manager City Infrastructure
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1. Purpose and Origin of the Report Te
Pūtake Pūrongo
1.1 The purpose of this report is to provide the Road Closure
Subcommittee with information to enable the Subcommittee to decide on the application
for proposed road closures for the Gebbies Pass Hillclimb motorsport event. The
closures are proposed to provide a separated space for the event to be held
where other road users are excluded from the area to enable a safe running of
the event.
1.2 This report has been written because Rallies and Trial Enthusiasts
Club (RATEC) have proposed to close the following road from 9am to 6pm on
Saturday 19 October 2024:
· Summit Road from the
Eastern end of Ahuriri Reserve to Gebbies Pass Road.
2. Officer Recommendations Ngā Tūtohu
That the Road
Closure Subcommittee:
1. Receives the information in the Proposed Temporary Road Closure for
Gebbies Pass Hillclimb Report.
2. Authorises the approval of the temporary road closures for the Gebbies
Pass Hillclimb, proposed to be deployed from 9am to 6pm on Saturday, 19 October
2024:
a. Summit Road from the Eastern end of Ahuriri
Reserve to Gebbies Pass Road.
3. Background/Context Te Horopaki
3.1 The
event organisers have indicated that they have undertaken direct notifications
to impacted parties, which is required as part of the road closure application
process. The event organisers will provide a record of any feedback received,
from impacted parties to the Subcommittee in advance of the scheduled meeting
or the organisers may present the information in person to the Subcommittee.
3.2 Public
notification was carried out through publication in The Press and on the
Council website. The period allowing for objections to be received meets the
minimum required of one week. The application was publicly advertised in The
Press on Thursday, 19 September 2024 with objections closing Thursday, 26
September 2024.
3.3 There
were no objections received by Council, as a result of the public notifications
process.
3.4 Road
closures for this event have previously been approved by the Road Closure
Subcommittee at this location, with no unexpected impacts regarding traffic
movements, reported in the area.
3.5 Staff
support the proposed temporary road closures however staff note that there is
another event proposed to be held on the same section of road on Sunday, 20
October 2024. Whilst this event by itself would not unreasonably impact
traffic, the cumulative impact of two events on two consecutive days will need
to be considered by the subcommittee and whether the combined closures are
considered an unreasonable impact on traffic.
3.6 Staff
note that the application for this event was received in less than the minimum
time frames for an event of this nature. The applicants will put in place
processes to ensure that they are able to meet application time frames in the
future.
Attachments Ngā Tāpirihanga
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No.
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Title
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Reference
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Page
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a ⇩
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Proposed Temporary Road Closure
Gebbies Pass Hillclimb
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24/1743424
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7
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Signatories Ngā Kaiwaitohu
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Author
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Simon Hodges -
Team Leader Temporary Traffic Management
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Approved By
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Jacob Bradbury
- Manager Planning & Delivery Transport
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4. Proposed Temporary Road Closure
Crater Rim Ultra Race
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Reference Te Tohutoro:
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24/1739101
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Responsible Officer(s) Te Pou Matua:
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Simon
Hodges – Team Leader Temporary Traffic Management Team
|
|
Accountable ELT Member Pouwhakarae:
|
Brent
Smith, Acting General Manager City Infrastructure
|
1. Purpose and Origin of the Report Te Pūtake Pūrongo
1.1 The
purpose of this report is to provide the Road Closure Subcommittee with
information to enable the Subcommittee to decide on the application for
proposed road closures for the Crater Rim Ultra Race. The proposed road
closures are to allow for event participants to run on road, for the length of
the proposed closure, to enable a safe running event due to road environment
constraints and the inability to access private land for the events course this
year.
1.2 This
report has been written because Port Hills Athletic have proposed to close the
following road from 6am to 8pm on Sunday, 20 October 2024:
· Summit Road from the
Eastern end of Ahuriri Reserve to Gebbies Pass Road.
1.3 After
applying to have the proposed road closure to be in place from 6am to 8pm
Sunday, 20 October 2024, the event organisers traffic management provider has
indicated they only wish to close the road from 6am to 2pm, the report
recommendation reflects the revised proposal.
2. Officer Recommendations Ngā Tūtohu
That the Road Closure
Subcommittee:
1. Receives the information in the Proposed
Temporary Road Closure Crater Rim Ultra Race Report.
2. Authorises the approval of the temporary road
closures for the Crater Rim Ultra Race, proposed to be deployed from 6am to 2pm
on Sunday, 20 October 2024:
a. Summit Road from the Eastern end of
Ahuriri Reserve to Gebbies Pass Road.
3. Background/Context Te Horopaki
3.1 The
event organisers have indicated that they have undertaken direct notifications
to impacted parties, which is required as part of the road closure application
process. The event organisers will provide a record of any feedback received,
from impacted parties to the Subcommittee in advance of the scheduled meeting
or the organisers may present the information in person to the Subcommittee.
3.2 Public
notification was carried out through publication in The Press and on the
Council website. The period allowing for objections to be received meets the
minimum required of one week. The application was publicly advertised in The
Press on Thursday, 19 September 2024 with objections closing Thursday, 26
September 2024.
3.3 There
were no objections received by Council, as a result of the public notifications
process.
3.4 Road
closures for this event have not previously been approved by the Road Closure
Subcommittee at this location, the change in Traffic Management methodology has
been proposed due to the organisers inability to access private land adjacent
to the road to hold the event.
3.5 The
event is not solely restricted to the section of Summit Road proposed to be
closed. A full Traffic Management Plan will in place for other sections or road
and do not involve full road closures.
3.6 Staff
support the proposed temporary road closures and believe that it will not
unreasonably impact traffic.
Attachments Ngā Tāpirihanga
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No.
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Title
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Reference
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Page
|
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a ⇩
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Proposed Temporary Road Closures
Crater Rim Ultra Run - 2024
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24/1739121
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11
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Signatories Ngā Kaiwaitohu
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Author
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Simon Hodges -
Team Leader Temporary Traffic Management
|
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Approved By
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Jacob Bradbury
- Manager Planning & Delivery Transport
|
|
5. Proposed Temporary Road Closure for
Little River Hillclimb
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Reference Te Tohutoro:
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24/1745297
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Responsible Officer(s) Te Pou Matua:
|
Simon
Hodges – Team leader Temporary Traffic Management Team
|
|
Accountable ELT Member Pouwhakarae:
|
Brent
Smith, Acting General Manager City Infrastructure
|
1. Purpose and Origin of the Report Te
Pūtake Pūrongo
1.1 The purpose of this report is to provide the Road Closure
Subcommittee with information to enable the Subcommittee to decide on the
application for proposed road closures for the Little River Hillclimb
motorsport event. The closures are proposed to provide a separated space for
the event to be held where other road users are excluded from the area to enable
a safe running of the event.
1.2 This report has been written because Rallies and Trial Enthusiasts
Club (RATEC) have proposed to close the following road from 9am to 6pm on
Sunday 20 October 2024:
· Kinloch Road from Okuti
Valley Road to Bossu Road
2. Officer Recommendations Ngā Tūtohu
That the Road
Closure Subcommittee:
1. Receives the information in the Proposed Temporary Road Closure for
Little River Hillclimb Report.
2. Authorises the approval of the temporary road closures for the Little
River Hillclimb, proposed to be deployed from 9am to 6pm on Sunday, 20 October
2024:
a. Kinloch Road from Okuti Valley Road to Bossu
Road.
3. Background/Context Te Horopaki
3.1 The
event organisers have indicated that they have undertaken direct notifications
to impacted parties, which is required as part of the road closure application
process. The event organisers will provide a record of any feedback received,
from impacted parties to the Subcommittee in advance of the scheduled meeting
or the organisers may present the information in person to the Subcommittee.
3.2 Public
notification was carried out through publication in The Press and on the
Council website. The period allowing for objections to be received meets the
minimum required of one week. The application was publicly advertised in The
Press on Thursday, 19 September 2024 with objections closing Thursday, 26
September 2024.
3.3 There
were no objections received by Council, as a result of the public notifications
process.
3.4 Road
closures for this event have previously been approved by the Road Closure
Subcommittee at this location, with no unexpected impacts regarding traffic
movements, reported in the area.
3.5 Staff
support the proposed temporary road closures and believe that it will not
unreasonably impact traffic.
3.6 Staff
note that the application for this event was received in less than the minimum
time frame for an event of this nature. The applicants will put in place
processes to ensure that they are able to meet application time frames in the
future.
Attachments Ngā Tāpirihanga
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No.
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Title
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Reference
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Page
|
|
a ⇩
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Proposed Road
Closure - Little River Hill Climb
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24/1747010
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15
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Signatories Ngā Kaiwaitohu
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Author
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Simon Hodges -
Team Leader Temporary Traffic Management
|
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Approved By
|
Jacob Bradbury
- Manager Planning & Delivery Transport
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