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Council Information Session/Workshop

Agenda

 

 

Notice of Information Session/Workshop:

A Council Information Session/Workshop will be held on:

 

Date:                                    Tuesday 29 October 2024

Time:                                   9.30 am - 3.30 pm

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mayor Phil Mauger

Deputy Mayor Pauline Cotter

Councillor Kelly Barber

Councillor Melanie Coker

Councillor Celeste Donovan

Councillor Tyrone Fields

Councillor James Gough

Councillor Tyla Harrison-Hunt

Councillor Victoria Henstock

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Sam MacDonald

Councillor Jake McLellan

Councillor Andrei Moore

Councillor Mark Peters

Councillor Tim Scandrett

Councillor Sara Templeton

 

 

25 October 2024

 

 

 

Principal Advisor

Mary Richardson

Chief Executive

Tel: 941 8999

mary.richardson@ccc.govt.nz

 

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To watch the meeting live, or a recording after the meeting date, go to:
http://councillive.ccc.govt.nz/live-stream
To view copies of Agendas and Minutes, go to:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/
www.ccc.govt.nz

 

 


TABLE OF CONTENTS NGĀ IHIRANGI

 1.       Apologies Ngā Whakapāha................................................................................. 4

Information Session/Workshop Items

2.        Progress Update on DCE Project – Public Excluded................................................ 5

             9.30am-10.00am

 

This workshop item will not be open to the public under the following sections of the LGOIMA:

-        7(2)(c)(i) – to protect information which is subject to an obligation of confidence, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source

 

In the Council's view the reasons holding a publicly excluded workshop are not outweighed by public interest considerations in section 7(1) favouring their release.

             The public can ask the Ombudsman to review this decision. Information about how to make a complaint is available at www.ombudsman.parliament.nz or freephone 0800 802 602.

 

3.        Otautahi Community Housing Trust - Governance to Governance Discussion – Public Excluded.......................................................................................................... 7

             10.00am-10.30am

            

This workshop item will not be open to the public under the following sections of the LGOIMA:

-        7(2)(b)(ii) – to protect the commercial position of the person who supplied or who is the subject of the information

-        7(2)(c)(i) – to protect information which is subject to an obligation of confidence, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source

 

In the Council's view the reasons holding a publicly excluded workshop are not outweighed by public interest considerations in section 7(1) favouring their release.

             The public can ask the Ombudsman to review this decision. Information about howto make a complaint is available at www.ombudsman.parliament.nz or freephone 0800 802 602.

 

Break: 10.30am-10.45am

 

 

 

 

4.        Development Contributions Policy...................................................................... 9

             10.45am-11.30am

             Presenter: Ellen Cavanagh - Senior Policy Analyst

 

5.        Annual Plan 25/26 Briefing Update..................................................................... 11

             11.30am-12.30pm

             Presenters: Bede Carran - General Manager Finance, Risk & Performance / Chief Financial Officer, Peter Ryan - Head of Corporate Planning & Performance and Russell Holden - Head of Finance

 

Lunch: 12.30pm-1.15pm

 

6.        Plan Change 14 Briefing.................................................................................... 15

             1.15pm-2.45pm

             Presenters: Mark Stevenson - Acting Head of Planning and Consents, Brent Pizzey - Senior Legal Counsel and Ike Kleynbos, Principal Advisor Planning

 

7.        One New Zealand Stadium at Te Kaha - Sustainability Reporting and Cultural Narrative Update........................................................................................................... 17   

              2.45pm-3.30pm

             Presenter: David Kennedy - Chief Executive, Te Kaha Project Delivery Ltd.

 


 

1.   Apologies Ngā Whakapāha

Apologies will be recorded at the meeting.


 

2.     Progress Update on DCE Project – Public Excluded

 

This workshop item will not be open to the public under the following sections of the LGOIMA:

-        7(2)(c)(i) – to protect information which is subject to an obligation of confidence, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source

 

In the Council's view the reasons holding a publicly excluded workshop are not outweighed by public interest considerations in section 7(1) favouring their release.

The public can ask the Ombudsman to review this decision. Information about how to make a complaint is available at www.ombudsman.parliament.nz or freephone 0800 802 602.

 


 

3.     Otautahi Community Housing Trust - Governance to Governance Discussion – Public Excluded

 

This workshop item will not be open to the public under the following sections of the LGOIMA:

-        7(2)(b)(ii) – to protect the commercial position of the person who supplied or who is the subject of the information

-        7(2)(c)(i) – to protect information which is subject to an obligation of confidence, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source

 

In the Council's view the reasons holding a publicly excluded workshop are not outweighed by public interest considerations in section 7(1) favouring their release.

The public can ask the Ombudsman to review this decision. Information about howto make a complaint is available at www.ombudsman.parliament.nz or freephone 0800 802 602.

 


 

4.     Development Contributions Policy

Reference Te Tohutoro:

24/1105344

Presenter(s) Te Kaipāhō :

Ellen Cavanagh, Senior Policy Analyst

 

1. Detail Te Whakamahuki

 

Purpose and Origin

·    The Council's Development Contributions Policy is required to be reviewed every three years. As the policy was last reviewed in 2021, it is due for review this year.

·    This information session is on the draft Development Contributions Policy and development contributions charges.

·    The draft policy will be brought to the 27 November Finance and Performance Committee meeting for endorsement to undertake community consultation.

Timing

This information session is expected to last for 30 minutes.

Confidentiality

The session and any shared information are not confidential.

Outcome Sought

·    Council will receive an overview of the draft development contributions charges in the 2024 Development Contributions Policy.

·    Staff will also go over the proposed catchment configurations and key policy proposals for the 2024 Development Contributions Policy.

·    This is an opportunity for councillors to ask questions and seek clarification on the policy and associated issues.

ELT Consideration

 ELT has previously been briefed on the review of the Development Contributions Policy.  The Development Contributions Steering Group maintains oversight of the policy review and development contributions functions. The Steering Group is Chaired by the General Manager Strategy, Planning & Regulatory Services.

Next Steps

If Council agree, staff will bring a report to the 27 November 2024 Finance and Performance meeting seeking agreement to use the draft 2024 Development Contributions Policy for community consultation.  Consultation is planned to run from December 2024 to mid-February 2025, with a Hearing Panel likely to convene in March 2025.

Key points / Background

·    The Local Government Act 2002 requires all local authorities to have a policy on development contributions and to review that policy at least every three years.

·    The Council’s policy was last reviewed in 2021 and is due for review in 2024.

·    The Council has received several briefings on this policy review (18 July and 28 November 2023, 30 April and 13 August 2024). An overview of potential policy changes was provided at the 30 April workshop and draft catchment configurations were discussed at the 13 August information session.

·    It was noted at both the April and August sessions that staff would come back to Council with a final information session to go over the draft development contributions charges, draft policy and proposed catchment configurations in greater detail.

Useful Links

Development-Contributions-Policy-2021.pdf (ccc.govt.nz).

 

Attachments Ngā Tāpirihanga

There are no attachments to this coversheet.

 

Signatories Ngā Kaiwaitohu

Author

Ellen Cavanagh - Senior Policy Analyst

Approved By

Elizabeth Wilson - Team Leader Policy

David Griffiths - Head of Strategic Policy & Resilience

John Higgins - General Manager Strategy, Planning & Regulatory Services

 

 


 

5.     Annual Plan 25/26 Briefing Update

Reference Te Tohutoro:

24/1604697

Presenter(s) Te Kaipāhō :

Peter Ryan - Head of Corporate Planning & Performance
Bede Carran - General Manager Finance, Risk & Performance / Chief Financial Officer
Russell Holden - Head of Finance

 

1. Detail Te Whakamahuki

 

Purpose and Origin of the Workshop

·    To brief Elected Members on proposed adjustments to the LTP 24/34 as part of the Annual Plan 25/26 process, and:

·    To seek feedback and input from Council.

·    Content to cover:

Update on overall financial position and options.

Further information on Transport activity.

Upcoming non-infrastructure briefings for Activities that wish to change their LTP Year 2 Plan.

Any follow-up briefings required.

Timing

This workshop is expected to last for 60 - 90 minutes.

Confidentiality

The workshop and any shared information are not confidential.

Outcome Sought

·    Guidance on proposed Annual Plan content.

·    Progress towards broad consensus on the draft Annual Plan at Council meetings of 4 and 11 December. 

ELT Consideration

Considerations:

·    Ensuring that the structure and direction of the presentation is aligned with goals to produce and finalise the Annual Plan by the project deadline.

·    Ensuring that the risk of significant amendments to the LTP 24/34 are minimised.

·    Ensuring that sufficient guidance has been provided by Elected Members by 11 December, so that staff can proceed with confidence to draft Annual Plan documents for adoption on 12/13 February 2025.

Next Steps

Further briefings are scheduled throughout November prior to formal meetings on 4 and 11 December.

Key points / Background

·    Council and ELT have agreed that the Annual Plan process should be completed in a fashion that avoids late-stage adjustment and the unbudgeted resource commitments and risks that result.

·    Council and ELT have agreed that significant amendments to the LTP should be avoided by maintaining an oversight on material changes to LOS or capital delivery.

·  At this stage, milestones are being set based on adoption of the draft planned for 12/13 Feb 2025.

Useful Links

N/A

 

Attachments Ngā Tāpirihanga

No.

Title

Reference

Page

a

To be provided.

 

21

 

 

Signatories Ngā Kaiwaitohu

Authors

Tim Ward - Senior Corporate Planning & Performance Analyst

Boyd Kedzlie - Senior Corporate Planning & Performance Analyst

Approved By

Peter Ryan - Head of Corporate Planning & Performance

Bede Carran - General Manager Finance, Risk & Performance / Chief Financial Officer

 

 


 

 

 

 

 

 

Placeholder for Attachment a

 

 

 

Item 5

 

 

 

To be provided.


 

6.     Plan Change 14 Briefing

Reference Te Tohutoro:

24/1892075

Presenter(s) Te Kaipāhō :

Mark Stevenson, Acting Head of Planning and Consents; Brent Pizzey, Senior Legal Counsel; Ike Kleynbos, Principal Advisor Planning

 

1. Detail Te Whakamahuki

 

Purpose and Origin

·    On 30 July 2024, the Independent Hearings Panel released its recommendations on Plan Change 14, the Housing and Business Choice Plan Change.

·    This information session is for staff to provide information for the Council on the IHP recommendations to support the Council’s decision-making in December 2024 on those recommendations relating to policy 3 areas.

Timing

This information session is expected to last for 90 minutes.

Confidentiality

The session and any shared information are not confidential.

Outcome Sought

This session will expand on matters raised during the first sessions on the IHP recommendations on Plan Change 14 in August.

Staff will provide more in-depth information and respond to any questions Councillors may have following their review of the IHP’s recommendations. 

ELT Consideration

ELT has been advised of the IHP’s recommendations and timing of staff engagement with the Council in preparation for the Council’s decision on the IHP recommendations.

Next Steps

The Government has set a deadline of 20 December 2024 for the Council to notify its decisions on the IHP recommendations relating to implementation of policy 3 of the National Policy Statement on Urban Development (NPS-UD).

Staff will prepare a report for the Council meeting on 2 December 2024, when decisions need to be made on the IHP recommendations to meet the Government’s deadline for notifying the public. This follows decisions of 18 September on part of the City Centre zone and the delisting of 6 heritage items.

Key points / Background

·    The Council is required to make decisions on those aspects of proposed Plan Change 14 (Housing and Business Choice) that implement the National Policy Statement on Urban Development (NPS-UD) by 20 December 2024. 

·    Council has until December 2025 to make decisions on the remainder of proposed Plan Change 14.

·    The IHP issued its recommendations on Plan Change 14 in a report provided to the Council on 30 July 2024.

Useful Links

·    The full recommendations from the Independent Hearings Panel (IHP) are available on the IHP’s website: Home » Independent Hearings Panel (ihp.govt.nz).

 

Attachments Ngā Tāpirihanga

There are no attachments to this coversheet.

 

Signatories Ngā Kaiwaitohu

Authors

Mark Stevenson - Acting Head of Planning & Consents

Ike Kleynbos - Principal Advisor Planning

Brent Pizzey - Senior Legal Counsel

Approved By

John Higgins - General Manager Strategy, Planning & Regulatory Services

 

 


 

7.     One New Zealand Stadium at Te Kaha - Sustainability Reporting and Cultural Narrative Update

Reference Te Tohutoro:

24/1709376

Presenter(s) Te Kaipāhō :

David Kennedy, Chief Executive, Te Kaha Project Delivery Ltd.

 

1. Detail Te Whakamahuki

 

Purpose and Origin of the Workshop

·    The purpose of this workshop is to update Elected Members on One New Zealand Stadium at Te Kaha’s Sustainability reporting, and progress on incorporation of the Cultural Narrative into the design.

Timing

This workshop is expected to last for 45 minutes.

Confidentiality

The workshop and any shared information are not confidential.

Outcome Sought

The Council will receive an update on the project’s Sustainability reporting and review progress on incorporation of the Cultural Narrative into the design.

ELT Consideration

 

Next Steps

 

Key points / Background

 

Useful Links

 

 

Attachments Ngā Tāpirihanga

There are no attachments to this coversheet.

 

Signatories Ngā Kaiwaitohu

Authors

Mark Noonan - Project Director

Denver Lynxleg - Project Co-ordinator Transport

Approved By

Darren Moses - Head of Vertical Capital Delivery