Council Information Session/Workshop
Agenda
Notice of Information Session/Workshop:
A Council Information Session/Workshop will be held on:
Date: Tuesday 29 October 2024
Time: 9.30 am - 3.30 pm
Venue: Council Chambers, Civic Offices,
53 Hereford Street, Christchurch
Membership
Chairperson Deputy Chairperson Members |
Mayor Phil Mauger Deputy Mayor Pauline Cotter Councillor Kelly Barber Councillor Melanie Coker Councillor Celeste Donovan Councillor Tyrone Fields Councillor James Gough Councillor Tyla Harrison-Hunt Councillor Victoria Henstock Councillor Yani Johanson Councillor Aaron Keown Councillor Sam MacDonald Councillor Jake McLellan Councillor Andrei Moore Councillor Mark Peters Councillor Tim Scandrett Councillor Sara Templeton |
25 October 2024
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Principal Advisor Mary Richardson Chief Executive Tel: 941 8999 |
TABLE OF CONTENTS NGĀ IHIRANGI
1. Apologies Ngā Whakapāha................................................................................. 4
Information Session/Workshop Items
2. Progress Update on DCE Project – Public Excluded................................................ 5
9.30am-10.00am
This workshop item will not be open to the public under the following sections of the LGOIMA:
- 7(2)(c)(i) – to protect information which is subject to an obligation of confidence, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source
In the Council's view the reasons holding a publicly excluded workshop are not outweighed by public interest considerations in section 7(1) favouring their release.
The public can ask the Ombudsman to review this decision. Information about how to make a complaint is available at www.ombudsman.parliament.nz or freephone 0800 802 602.
3. Otautahi Community Housing Trust - Governance to Governance Discussion – Public Excluded.......................................................................................................... 7
10.00am-10.30am
This workshop item will not be open to the public under the following sections of the LGOIMA:
- 7(2)(b)(ii) – to protect the commercial position of the person who supplied or who is the subject of the information
- 7(2)(c)(i) – to protect information which is subject to an obligation of confidence, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source
In the Council's view the reasons holding a publicly excluded workshop are not outweighed by public interest considerations in section 7(1) favouring their release.
The public can ask the Ombudsman to review this decision. Information about howto make a complaint is available at www.ombudsman.parliament.nz or freephone 0800 802 602.
Break: 10.30am-10.45am
4. Development Contributions Policy...................................................................... 9
10.45am-11.30am
Presenter: Ellen Cavanagh - Senior Policy Analyst
5. Annual Plan 25/26 Briefing Update..................................................................... 11
11.30am-12.30pm
Presenters: Bede Carran - General Manager Finance, Risk & Performance / Chief Financial Officer, Peter Ryan - Head of Corporate Planning & Performance and Russell Holden - Head of Finance
Lunch: 12.30pm-1.15pm
6. Plan Change 14 Briefing.................................................................................... 15
1.15pm-2.45pm
Presenters: Mark Stevenson - Acting Head of Planning and Consents, Brent Pizzey - Senior Legal Counsel and Ike Kleynbos, Principal Advisor Planning
7. One New Zealand Stadium at Te Kaha - Sustainability Reporting and Cultural Narrative Update........................................................................................................... 17
2.45pm-3.30pm
Presenter: David Kennedy - Chief Executive, Te Kaha Project Delivery Ltd.
2. Progress Update on DCE Project – Public Excluded |
This workshop item will not be open to the public under the following sections of the LGOIMA:
- 7(2)(c)(i) – to protect information which is subject to an obligation of confidence, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source
In the Council's view the reasons holding a publicly excluded workshop are not outweighed by public interest considerations in section 7(1) favouring their release.
The public can ask the Ombudsman to review this decision. Information about how to make a complaint is available at www.ombudsman.parliament.nz or freephone 0800 802 602.
3. Otautahi Community Housing Trust - Governance to Governance Discussion – Public Excluded |
This workshop item will not be open to the public under the following sections of the LGOIMA:
- 7(2)(b)(ii) – to protect the commercial position of the person who supplied or who is the subject of the information
- 7(2)(c)(i) – to protect information which is subject to an obligation of confidence, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source
In the Council's view the reasons holding a publicly excluded workshop are not outweighed by public interest considerations in section 7(1) favouring their release.
The public can ask the Ombudsman to review this decision. Information about howto make a complaint is available at www.ombudsman.parliament.nz or freephone 0800 802 602.
4. Development Contributions Policy |
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Reference Te Tohutoro: |
24/1105344 |
Presenter(s) Te Kaipāhō : |
Ellen Cavanagh, Senior Policy Analyst |
1. Detail Te Whakamahuki
Purpose and Origin |
· The Council's Development Contributions Policy is required to be reviewed every three years. As the policy was last reviewed in 2021, it is due for review this year. · This information session is on the draft Development Contributions Policy and development contributions charges. · The draft policy will be brought to the 27 November Finance and Performance Committee meeting for endorsement to undertake community consultation. |
Timing |
This information session is expected to last for 30 minutes. |
Confidentiality |
The session and any shared information are not confidential. |
Outcome Sought |
· Council will receive an overview of the draft development contributions charges in the 2024 Development Contributions Policy. · Staff will also go over the proposed catchment configurations and key policy proposals for the 2024 Development Contributions Policy. · This is an opportunity for councillors to ask questions and seek clarification on the policy and associated issues. |
ELT Consideration |
ELT has previously been briefed on the review of the Development Contributions Policy. The Development Contributions Steering Group maintains oversight of the policy review and development contributions functions. The Steering Group is Chaired by the General Manager Strategy, Planning & Regulatory Services. |
Next Steps |
If Council agree, staff will bring a report to the 27 November 2024 Finance and Performance meeting seeking agreement to use the draft 2024 Development Contributions Policy for community consultation. Consultation is planned to run from December 2024 to mid-February 2025, with a Hearing Panel likely to convene in March 2025. |
Key points / Background |
· The Local Government Act 2002 requires all local authorities to have a policy on development contributions and to review that policy at least every three years. · The Council’s policy was last reviewed in 2021 and is due for review in 2024. · The Council has received several briefings on this policy review (18 July and 28 November 2023, 30 April and 13 August 2024). An overview of potential policy changes was provided at the 30 April workshop and draft catchment configurations were discussed at the 13 August information session. · It was noted at both the April and August sessions that staff would come back to Council with a final information session to go over the draft development contributions charges, draft policy and proposed catchment configurations in greater detail. |
Useful Links |
Attachments Ngā Tāpirihanga
There are no attachments to this coversheet.
Signatories Ngā Kaiwaitohu
Author |
Ellen Cavanagh - Senior Policy Analyst |
Approved By |
Elizabeth Wilson - Team Leader Policy David Griffiths - Head of Strategic Policy & Resilience John Higgins - General Manager Strategy, Planning & Regulatory Services |
5. Annual Plan 25/26 Briefing Update |
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Reference Te Tohutoro: |
24/1604697 |
Presenter(s) Te Kaipāhō : |
Peter
Ryan - Head of Corporate Planning & Performance |
1. Detail Te Whakamahuki
Purpose and Origin of the Workshop |
· To brief Elected Members on proposed adjustments to the LTP 24/34 as part of the Annual Plan 25/26 process, and: · To seek feedback and input from Council. · Content to cover: o Update on overall financial position and options. o Further information on Transport activity. o Upcoming non-infrastructure briefings for Activities that wish to change their LTP Year 2 Plan. o Any follow-up briefings required. |
Timing |
This workshop is expected to last for 60 - 90 minutes. |
Confidentiality |
The workshop and any shared information are not confidential. |
Outcome Sought |
· Guidance on proposed Annual Plan content. · Progress towards broad consensus on the draft Annual Plan at Council meetings of 4 and 11 December. |
ELT Consideration |
Considerations: · Ensuring that the structure and direction of the presentation is aligned with goals to produce and finalise the Annual Plan by the project deadline. · Ensuring that the risk of significant amendments to the LTP 24/34 are minimised. · Ensuring that sufficient guidance has been provided by Elected Members by 11 December, so that staff can proceed with confidence to draft Annual Plan documents for adoption on 12/13 February 2025. |
Next Steps |
Further briefings are scheduled throughout November prior to formal meetings on 4 and 11 December. |
Key points / Background |
· Council and ELT have agreed that the Annual Plan process should be completed in a fashion that avoids late-stage adjustment and the unbudgeted resource commitments and risks that result. · Council and ELT have agreed that significant amendments to the LTP should be avoided by maintaining an oversight on material changes to LOS or capital delivery. At this stage, milestones are being set based on adoption of the draft planned for 12/13 Feb 2025. |
Useful Links |
N/A |
Attachments Ngā Tāpirihanga
No. |
Title |
Reference |
Page |
a ⇩ |
To be provided. |
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21 |
Signatories Ngā Kaiwaitohu
Authors |
Tim Ward - Senior Corporate Planning & Performance Analyst Boyd Kedzlie - Senior Corporate Planning & Performance Analyst |
Approved By |
Peter Ryan - Head of Corporate Planning & Performance Bede Carran - General Manager Finance, Risk & Performance / Chief Financial Officer |
6. Plan Change 14 Briefing |
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Reference Te Tohutoro: |
24/1892075 |
Presenter(s) Te Kaipāhō : |
Mark Stevenson, Acting Head of Planning and Consents; Brent Pizzey, Senior Legal Counsel; Ike Kleynbos, Principal Advisor Planning |
1. Detail Te Whakamahuki
Purpose and Origin |
· On 30 July 2024, the Independent Hearings Panel released its recommendations on Plan Change 14, the Housing and Business Choice Plan Change. · This information session is for staff to provide information for the Council on the IHP recommendations to support the Council’s decision-making in December 2024 on those recommendations relating to policy 3 areas. |
Timing |
This information session is expected to last for 90 minutes. |
Confidentiality |
The session and any shared information are not confidential. |
Outcome Sought |
This session will expand on matters raised during the first sessions on the IHP recommendations on Plan Change 14 in August. Staff will provide more in-depth information and respond to any questions Councillors may have following their review of the IHP’s recommendations. |
ELT Consideration |
ELT has been advised of the IHP’s recommendations and timing of staff engagement with the Council in preparation for the Council’s decision on the IHP recommendations. |
Next Steps |
The Government has set a deadline of 20 December 2024 for the Council to notify its decisions on the IHP recommendations relating to implementation of policy 3 of the National Policy Statement on Urban Development (NPS-UD). Staff will prepare a report for the Council meeting on 2 December 2024, when decisions need to be made on the IHP recommendations to meet the Government’s deadline for notifying the public. This follows decisions of 18 September on part of the City Centre zone and the delisting of 6 heritage items. |
Key points / Background |
· The Council is required to make decisions on those aspects of proposed Plan Change 14 (Housing and Business Choice) that implement the National Policy Statement on Urban Development (NPS-UD) by 20 December 2024. · Council has until December 2025 to make decisions on the remainder of proposed Plan Change 14. · The IHP issued its recommendations on Plan Change 14 in a report provided to the Council on 30 July 2024. |
Useful Links |
· The full recommendations from the Independent Hearings Panel (IHP) are available on the IHP’s website: Home » Independent Hearings Panel (ihp.govt.nz). |
Attachments Ngā Tāpirihanga
There are no attachments to this coversheet.
Signatories Ngā Kaiwaitohu
Authors |
Mark Stevenson - Acting Head of Planning & Consents Ike Kleynbos - Principal Advisor Planning Brent Pizzey - Senior Legal Counsel |
Approved By |
John Higgins - General Manager Strategy, Planning & Regulatory Services |
7. One New Zealand Stadium at Te Kaha - Sustainability Reporting and Cultural Narrative Update |
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Reference Te Tohutoro: |
24/1709376 |
Presenter(s) Te Kaipāhō : |
David Kennedy, Chief Executive, Te Kaha Project Delivery Ltd. |
1. Detail Te Whakamahuki
Purpose and Origin of the Workshop |
· The purpose of this workshop is to update Elected Members on One New Zealand Stadium at Te Kaha’s Sustainability reporting, and progress on incorporation of the Cultural Narrative into the design. |
Timing |
This workshop is expected to last for 45 minutes. |
Confidentiality |
The workshop and any shared information are not confidential. |
Outcome Sought |
The Council will receive an update on the project’s Sustainability reporting and review progress on incorporation of the Cultural Narrative into the design. |
ELT Consideration |
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Next Steps |
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Key points / Background |
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Useful Links |
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Attachments Ngā Tāpirihanga
There are no attachments to this coversheet.
Signatories Ngā Kaiwaitohu
Authors |
Mark Noonan - Project Director Denver Lynxleg - Project Co-ordinator Transport |
Approved By |
Darren Moses - Head of Vertical Capital Delivery |