Agenda of Council - Wednesday, 2 October 2024

All members present opened the meeting with a Karakia Tīmatanga.

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Committee Resolved BPZC/2024/00001

That the apologies received from Jaleesa Panirua, Erana Riddell, Rik Tainui and the apology from Councillor Dietsche for lateness be accepted.

Gina Waibl/Tyrone Fields Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

There were no declarations of interest recorded.

Councillor Dietsche joined the meeting at 4.15pm during Item 5.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Pam Richardson (online) -spoke to the Soil Erosion Report.

3. Updates from Banks Peninsula Zone Committee Members

Members highlighted events/meetings/issues relevant to the Zone Committee. These included:

· The need for clearer communication of the status of water quality for swimmers and other recreational users, and the upcoming survey results

· Carbon sequestration

· The Little River Show

· Freshwater Farm Plan

· Kelp farming

· A recent hui at Ōnuku

· The CCC draft LTP and biodiversity funding

4. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Committee Resolved BPZC/2024/00002

That the minutes of the Banks Peninsula Water Management Zone Committee meeting held on Thursday, 23 November 2023 be confirmed.

Trudi Bishop/Andrea Davis Carried

6. Identification of Urgent Items by Committee Members Te Tautohu i ngā Take Nonoi nā ngā Mema Komiti

Members questioned whether records are kept of those situations where EQC payments have been paid to fix sewage pipes following the Canterbury earthquakes but the remedial work hasn’t been undertaken. Staff undertook to check whether such records exist.

7. Election of the Chair, Deputy Chair and Meeting Schedule

Officer Recommendations

That the Banks Peninsula Water Management Zone Committee:

1. Determines that the Chair and Deputy Chair be appointed by using [System A OR System B] voting as set out later in this report.

2. Agrees by vote that [insert name] be appointed as the Chair and that be appointed as Deputy Chair of the Banks Peninsula Water Management Zone Committee.

3. Notes that the Committee will be meeting in 2024 between 4pm and 6.45pm on the following Tuesdays:

a. 19 March (workshop)

b. 23 April (workshop/fieldtrip)

c. 21 May (workshop)

d. 18 June (meeting)

e. 20 August (meeting)

f. 17 September (workshop)

g. 22 October (workshop)

h. 19 November (meeting)

Committee Resolved BPZC/2024/00003

That the Banks Peninsula Water Management Zone Committee:

1. Determines that the Chair and Deputy Chair be appointed by using System B voting as set out later in this report.

2. Agrees that Gina Waibl be appointed as the Chair and that Trudi Bishop be appointed as Deputy Chair of the Banks Peninsula Water Management Zone Committee.

3. Notes that the Committee will be meeting in 2024 between 4pm and 6.45pm on the following Tuesdays:

a. 19 March (workshop)

b. 23 April (workshop/fieldtrip)

c. 21 May (meeting)

d. 18 June (workshop)

e. 20 August (meeting)

f. 17 September (workshop)

g. 22 October (workshop)

h. 19 November (meeting)

Andrea Davis/Gina Waibl Carried

Secretarial note: The Chair was nominated by Trudi Bishop and seconded by Councillor Fields. The Deputy Chair was nominated by Gina Waibl and seconded by Councillor Fields. As there were no other nominations they were appointed unopposed and no vote was required.

8. Zone Committee Focus for 2024

Officer Recommendations

That the Banks Peninsula Water Management Zone Committee:

1. Noting that changes can be made, agree the Committee’s focus to feed into the Committee’s 2024 calendar planning.

Committee Resolved BPZC/2024/00004

That the Banks Peninsula Water Management Zone Committee:

1. Noting that changes can be made, agree that the Committee’s focus to feed into the Committee’s 2024 calendar planning could include:

a. Publicity and education on the matters listed below, and supporting people who want to change

b. Recreational water quality (rivers, lakes and harbours)

c. Septic tanks/long drop impacts and mitigation

d. Biodiversity funding

e. Possibility of drinking water exemptions for certain areas or systems

f. Port Hills Plan

g. Non-flammable/fire resistant native plantings

h. Soil conservation programme

i. Input into the Zone Committees review

Gina Waibl/Ben Manson Carried

9. Soil Conservation and Regeneration Programme

Officer Recommendations

That the Banks Peninsula Water Management Zone Committee:

1. Confirms that the Committee’s approach/next steps for a soil conservation and revegetation programme.

Committee Resolved BPZC/2024/00005

That the Banks Peninsula Water Management Zone Committee:

1. Confirms that the Committee supports a soil conservation program on Banks Peninsula.

Paul Dietsche/George Howden Carried

Tori Peden left the meeting at 6.01pm at the conclusion of Item 9 and did not return.

10. Facilitator's Update 20 February 2024

Committee Resolved BPZC/2024/00006

Officer Recommendations accepted without change

That the Banks Peninsula Water Management Zone Committee:

1. Receive the information in the Zone Facilitator’s Report.

Elisa Knight/Gina Waibl Carried

Members closed the meeting a Karakia/Whakamutunga.

Meeting concluded at 6.07pm.

CONFIRMED THIS 18 DAY OF JUNE 2024

GINA WAIBL

CHAIRPERSON

Karakia Tīmatanga: All Councillors

The Mayor acknowledged the recent passing of Sir Harold Marshall and his lifetime of achievement in acoustical design, particularly that of the Christchurch Town Hall. The meeting then held a moment’s silence in his memory.

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Council Resolved CNCL/2024/00117

That the apologies from Councillor Coker and Councillor Donovan for absence, the apology from Councillor Fields for partial absence, and the apology from Councillor Johanson for early departure, be accepted.

Councillor Barber/Mayor Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Councillor Johanson declared an interest in Item 11 - Takapūneke Reserve - Lease of Red House Property.

3. Public Participation Te Huinga Tūmatanui

3.1 Public Forum Te Huinga Whānui

3.1.1

Upstream

Mitch Shaw, Director / Co-founder spoke on behalf of Upstream regarding three success stories where Council projects have generated charitable funding through Social Procurement and highlighted his vision that Procurement Projects and Upstream could generate local impact, beyond grant funding.

Attachments

a Upstream - Presentation to Council

3.1.2

Inner-City Collective Action Group

John Slaughter, Paul Lonsdale, Shaun Stockman and Roy Appley spoke on behalf of the Inner-City Collective Action Group regarding the work the group has undertaken to address inner city crime, anti-social behaviour, street community issues, and shared some good results and future planned works.

Attachments

a Inner-City Collective Action Group - Presentation to Council

3.2 Deputations by Appointment Ngā Huinga Whakaritenga

Councillor MacDonald left the meeting at 9.59am and returned at 10.05am during consideration of Item 3.2.1 / 3.2.3.

3.2.1 / 3.2.3

Gaming Machine Association of New Zealand / Pub Charity Limited

Jarrod True spoke via audio / visual link on behalf of the Gaming Machine Association of New Zealand and Pub Charity Limited regarding Item 12 – the Review of Gambling and TAB Venues Policy report.

Attachments

a Gaming Machine Association of New Zealand / Pub Charity Limited - Presentation to Council

3.2.2

New Zealand Community Trust

Mike Knell and Lesley Murdoch spoke on behalf of the New Zealand Community Trust regarding Item 12 – the Review of Gambling and TAB Venues Policy report.

3.2.4 PGF Services

Dr. Charles Egwuba and Kristy Kang (via audio / visual link) spoke on behalf of PGF Services regarding Item 12 – the Review of Gambling and TAB Venues Policy report.

Attachments

a PGF Services - Presentation to Council

Councillor MacDonald left the meeting at 10.24am during consideration of Item 3.2.5.

3.2.5 Te Whatu Ora

Hebe Gibson spoke on behalf of Te Whatu Ora regarding Item 12 – the Review of Gambling and TAB Venues Policy report.

Attachments

a Te Whatu Ora - Presentation to Council

Councillor MacDonald returned to the meeting at 10.26am during consideration of Item 3.2.6.

3.2.6 Hospitality New Zealand

Genaea Calvert and Marty Fuller spoke on behalf of Hospitality New Zealand regarding Item 12 – the Review of Gambling and TAB Venues Policy report.

Deputy Mayor Cotter left the meeting at 10.35am and returned at 10.37am during consideration of Item 3.2.7.

3.2.7 Mapu Maia

Ray Une spoke via audio / visual link on behalf of Mapu Maia regarding Item 12 – the Review of Gambling and TAB Venues Policy report.

3.2.8 Greater Hornby Residents' Association

Mike Mora and Derek Phelps spoke on behalf of the Greater Hornby Residents’ Association regarding Item 13 - 151/153 Gilberthorpes Road - Future Use Issues and Options report.

Councillor Harrison-Hunt left the meeting at 10.46am and returned at 10.48am during consideration of Item 3.2.9.

3.2.9 Te Whare Awhero

Carey Ewing spoke on behalf of Te Whare Awhero regarding Item 13 - 151/153 Gilberthorpes Road - Future Use Issues and Options report.

3.2.10 MenzShed

Brian Dixon spoke on behalf of MenzShed regarding Item 13 - 151/153 Gilberthorpes Road - Future Use Issues and Options report.

Attachments

a MenzShed - Presentation to Council

3.2.11 Satali Auvae

Satali Auvae spoke regarding Item 13 - 151/153 Gilberthorpes Road - Future Use Issues and Options report.

Councillor McLellan left the meeting at 11.05am and returned at 11.13am during consideration of Item 3.2.12.

Councillor MacDonald left the meeting at 11.07am during consideration of Item 3.2.12.

Councillor Fields joined the meeting at 11.08am during consideration of Item 3.2.12.

3.2.12 Pastor Peter Hay

Pastor Peter Hay spoke regarding Item 13 - 151/153 Gilberthorpes Road - Future Use Issues and Options report.

Attachments

a Pastor Peter Hay - Presentation to Council

4. Presentation of Petitions Ngā Pākikitanga

There was no presentation of petitions.

5. Christchurch West Melton Water Management Zone Committee Minutes - 22 February 2024

The Council block resolved Minutes Items 5, 6, 7, 8, 17 and 18.

Council Resolved CNCL/2024/00118

That the Council receives the Minutes from the Christchurch West Melton Water Management Zone Committee meeting held 22 February 2024.

Councillor Scandrett/Councillor McLellan Carried

6. Audit and Risk Management Committee Minutes - 5 April 2024

Council Resolved CNCL/2024/00119

That the Council receives the Minutes from the Audit and Risk Management Committee meeting held 5 April 2024.

Councillor Scandrett/Councillor McLellan Carried

7. Council Minutes - 7 August 2024

Council Resolved CNCL/2024/00120

That the Council confirms the Minutes from the Council meeting held 7 August 2024.

Councillor Scandrett/Councillor McLellan Carried

8. Council Minutes - 21 August 2024

Council Resolved CNCL/2024/00121

That the Council confirms the Minutes from the Council meeting held 21 August 2024.

Councillor Scandrett/Councillor McLellan Carried

17. Public Excluded Audit and Risk Management Committee Minutes - 5 April 2024

Council Resolved CNCL/2024/00122

That the Council receives the Public Excluded Minutes from the Audit and Risk Management Committee meeting held 5 April 2024.

Councillor Scandrett/Councillor McLellan Carried

18. Public Excluded Council Minutes - 7 August 2024

Council Resolved CNCL/2024/00123

That the Council minutes of the Public Excluded Council meeting held on 7 August 2024 be confirmed.

Councillor Scandrett/Councillor McLellan Carried

The meeting adjourned at 11.17am and reconvened at 11.38am. Councillor Keown was not present at this time.

13. 151/153 Gilberthorpes Road - Future Use Issues and Options
	*Secretarial Note:* Consistent with Standing Order 6.8, Item 13 – 151/153 Gilberthorpes Road – Future Use Issues and Options was withdrawn from the Agenda on the basis that new information was presented at the meeting and to allow time for staff to come back with further information on use of the facility by interested community groups.

Councillor Keown returned to the meeting via audio / visual link at 11.55am during consideration of Item 9.

Councillor MacDonald left the meeting at 12.09pm and returned at 12.27pm during consideration of Item 9.

9. Monthly Report from the Community Boards - August 2024
Lyn Leslie, Chairperson, and Penelope Goldstone, Community Governance Manager, joined the meeting for presentation of the Te Pātaka o Rākaihautū Banks Peninsula Community Board area report. Callum Ward, Chairperson, and Jess Garrett, Community Governance Manager, joined the meeting for presentation of the Waihoro Spreydon-Cashmere-Heathcote Community Board area report. Jason Middlemiss, Chairperson, and Bridget Williams, Deputy Chairperson, joined the meeting for presentation of the Waimāero Fendalton-Waimairi-Harewood Community Board area report. Emma Norrish, Chairperson, and Simon Britten, Deputy Chairperson, joined the meeting for presentation of the Waipapa Papanui-Innes-Central Community Board area report. Marie Pollisco, Chairperson, and Helen Broughton, Deputy Chairperson, joined the meeting for presentation of the Waipuna Halswell-Hornby-Riccarton Community Board area report. Paul McMahon, Chairperson, and Jackie Simons, Deputy Chairperson, joined the meeting for presentation of the Waitai Coastal-Burwood-Linwood Community Board area report.
	Council Resolved CNCL/2024/00124 Officer Recommendations accepted without change That the Council: 1. Receives the information in the Monthly Report from the Community Boards - August 2024 Report. Councillor Barber/Councillor Peters Carried
	Attachments a Te Pātaka o Rākaihautū Bank Peninsula Community Board - Presentation to Council b Waihoro Spreydon-Cashmere-Heathcote Community Board - Presentation to Council c Waimāero Fendalton-Waimairi-Harewood Community Board - Presentation to Council d Waipapa Papanui-Innes-Central Community Board - Presentation to Council e Waipuna Halswell-Hornby-Riccarton Community Board - Presentation to Council f Waitai Coastal-Burwood-Linwood Community Board - Presentation to Council

Report from Te Pātaka o Rākaihautū Banks Peninsula Community Board - 12 August 2024

10. 177 Pūrau Avenue return by way of transfer to Te Hapū o Ngati Wheke

Council Resolved CNCL/2024/00125

Community Board Recommendations accepted without change

That the Council:

1. Consult (to be no less than eight weeks) with the community in relation to the proposal by Te Hapū o Ngāti Wheke to transfer the property at 177 Pūrau Avenue comprising 1381 m2 held in record of title 841068 and legally described as Reserve 4622 for the consideration of $1 to Te Hapū o Ngāti Wheke.

2. If no objections, or other considerations that might require a change in the process, are received through the consultation process, authorise the Manager Property Consultancy to:

a. Revoke the reserve status of the property at 177 Pūrau Avenue through the required process in the Reserves Act 1977 and state the reasons for doing as being that the reserve purpose and status is inconsistent with the cultural history and significance of the property and/or the protection and recognition of urupā on or around the site, and any further reasons established through the consultation process;

b. Deal exclusively with Te Hapū o Ngāti Wheke in relation to the transfer of the property at 177 Pūrau Avenue on the basis that there is a clear reason to do so under the Disposal of Council Property Policy 2000, specifically that the exclusive dealing:

i. Establishes appropriate ownership control and use of the land that supports the cultural history and significance of the site and/or the protection and recognition of urupā on or around the site.

ii. Urupā have been identified on or around the site, and the cultural history and significance of the site and surrounding area means that disposal to any other party or making it available for other Council purposes would be culturally insensitive and would not meet the Council’s obligations under the Te Tiriti o Waitangi as it applies to the administration of reserve land.

iii. Te Hapū o Ngāti Wheke is the only logical and rightful owner of the land as mana whenua and kaitiaki of the urupā.

iv. Achieves the Council’s Strategic Framework objectives.

v. Any further reasons established through the consultation process.

c. Return by way of transfer to Te Hapū o Ngāti Wheke the property at 177 Pūrau Avenue comprising 1381 m²held in record of title 841068 and legally described as Reserve 4622 for the consideration of $1, subject to a condition that Te Hapū o Ngāti Wheke will initiate a process to apply to the Māori Land Court to obtain designation of 177 Pūrau Avenue as a Māori Reserve under Te Ture Whenua Māori Act 1993.

3. If any objections, or other considerations that might require a change in the process, are received through consultation, delegate to Te Pātaka o Rākaihautū Banks Peninsula Community Board, the authority to hear and determine the submissions and objections.

Councillor Fields/Mayor Carried

Report from Te Pātaka o Rākaihautū Banks Peninsula Community Board - 12 August 2024
11. Takapūneke Reserve - Lease of Red House Property
	Council Comment 1. An updated set of Officer Recommendations were tabled at the meeting to cover off the procedural criteria set out in section 80 of the Local Government Act 2002 as required in instances where the Council is agreeing to depart from its own policy.
	Te Pātaka o Rākaihautū Banks Peninsula Community Board Recommendation to Council That the Council: 1. Agrees to continue to depart from policy and deal unilaterally with the current tenant. 2. Conditional on recommendation 1 above authorises staff to carry out public consultation in accordance with Section 119-120 of the Reserves Act 1977 for the granting of the lease, and: a. Requests that in the event that any objections are received on the proposed lease that cannot be satisfied, that staff follow the procedure under the Reserves Act 1977 to convene a Reserves Act Hearings Panel to consider any such objections and make a recommendation to the Board for a decision.
	Council Resolved CNCL/2024/00126 That the Council: 1. Agrees to continue to depart from its Lease Policy for the Creation of New Leases and Extension Requests Prior to Expiry – Property (Lease Policy) and deal unilaterally with the current tenant. 2. Notes, in accordance with s80 of the Local Government Act 2002 that: a. The granting of a further lease of the Red House to the current tenant is inconsistent with the Council’s Lease Policy; b. The reason for the inconsistency is due to the proposed unilateral dealing with the current tenant who maintains a level of service that is not budgeted for in the Parks Unit operational budget, and noting there may potentially be a broader market and public interest. c. There is no intention that the Lease Policy be amended to accommodate this decision. 3. Conditional on Recommendation 1 above, authorises staff to carry out public consultation in accordance with Section 119-120 of the Reserves Act 1977 for the granting of the lease, and: a. Requests that in the event any objections are received on the proposed lease that cannot be satisfied, that staff follow the procedure under the Reserves Act 1977 to convene a Reserves Act Hearings Panel to consider any such objections and make a recommendation to Te Pātaka o Rākaihautū Banks Peninsula Community Board for a decision. Mayor/Councillor Fields Carried Councillor Johanson declared an interest in this Item and did not participate in the discussion or vote. Councillor MacDonald requested his abstention from the vote be recorded.

Councillor Fields left the meeting at 12.33pm during consideration of Item 14.

14. Three Waters Activities Report - April, May and June 2024

Council Resolved CNCL/2024/00127

Officer Recommendation accepted without change

That the Council:

1. Receives the information in the Three Waters Activities Report - April, May and June 2024 Report.

Councillor MacDonald/Mayor Carried

15. Community Support and Partnerships Unit Activity Report January - June 2024

Council Resolved CNCL/2024/00128

Officer Recommendation accepted without change

That the Council:

1. Receives the information in the Community Support and Partnerships Unit Activity Report January - June 2024 Report.

Deputy Mayor/Councillor Scandrett Carried

The meeting adjourned at 12.56pm and reconvened at 2.04pm.

12. Review of Gambling and TAB Venues Policy

Officer Recommendations

That the Council:

1. Receives the information in the Review of Gambling and TAB Venues Policy Report.

2. Notes that the decision in this report is assessed as medium significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Retains the existing Gambling and TAB Venues Policy, without amendment, for a further three years.

4. Agrees to lodge the letter (Attachment C to this report) to the Minister of Internal Affairs to advocate for gambling reform.

Council Resolved CNCL/2024/00129

The Council resolved that pursuant to Standing Order 20.2 that Item 12 lie on the table in order to receive further advice back from staff to enable the Item to be considered before the end of the year.

Mayor/Councillor Henstock Carried

Karakia Whakamutunga: All Councillors

Meeting concluded at 2.05pm.

CONFIRMED THIS 2^ND DAY OF OCTOBER 2024

Mayor Phil Mauger

Chairperson

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Council Resolved CNCL/2024/00130

That the apologies received from Councillor Donovan for absence, Councillor Gough for partial absence, Councillor Scandrett for early departure and Councillor Templeton for lateness be accepted.

Deputy Mayor/Councillor Henstock Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Councillors MacDonald and Templeton declared an interest in Public Excluded Item 12 - Christchurch City Holdings Ltd - Appointment of new directors to CCHL subsidiary company boards.

Councillors MacDonald and Templeton declared an interest in Public Excluded Item 13 - Christchurch City Holdings Ltd - Re-appointment of director to City Care Ltd.

Councillor MacDonald joined the meeting at 9.34 am during consideration of Item 14.

14. Resolution to Include Supplementary Report

Council Resolved CNCL/2024/00131

That the reports be received and considered at the Council meeting on Wednesday, 18 September 2024.

Open Items

15. Plan Change 14 Independent Hearings Panel Recommendations and Council Decision

Public Excluded Items

16. Property Sale

Deputy Mayor/Councillor Henstock Carried

Councillor Johanson requested that his vote against the resolutions be recorded.

3. Public Participation Te Huinga Tūmatanui

3.1 Public Forum Te Huinga Whānui

3.1.1

Water Cremation Aotearoa NZ

Deborah Richards and Andrew Bell spoke on behalf of Water Cremation Aotearoa NZ regarding water cremation.

Attachments

a Water Cremation Aotearoa NZ - Presentation to Council

Councillor Gough left the meeting at 9.48 am during consideration of Item 3.1.2.

3.1.2

Eco-Action Nursery Trust

Students from a range of schools spoke on behalf of Eco-Action Nursery Trust to thank the Council for the ongoing support and provide an update on the Trust’s progress.

Attachments

a Eco-Action Nursery Trust - Presentation to Council

Councillor Keown left the meeting at 9.51 am and returned at 9.54 am during consideration of Item 3.1.3.

3.1.3

Gap Filler

Kate Finnerty spoke on behalf of Gap Filler to thank the Council for their recent funding and to provide an update on their work.

Attachments

a Gap Filler - Presentation to Council

3.2 Deputations by Appointment Ngā Huinga Whakaritenga

There were no deputations by appointment.

4. Presentation of Petitions Ngā Pākikitanga

There was no presentation of petitions.

15. Plan Change 14 Independent Hearings Panel Recommendations and Council Decision

Council Resolved CNCL/2024/00132

Officer Recommendations accepted without change

That the Council:

1. Receives the information in the Plan Change 14 Independent Hearings Panel Recommendations and Council Decision Report.

2. Receives the Independent Hearings Panel – Plan Change 14 Housing and Business Choice recommendation reports, including recommendations on submissions, referred to in this report, as provided on the IHP Webpage: https://chch2023.ihp.govt.nz/recommendations-report/.

3. Notes that the decision in this report for the City Centre Zone is assessed as high significance based on the Christchurch City Council’s Significance and Engagement Policy.

Part of the City Centre Zone

4. Accepts the Independent Hearings Panel recommendations, as provided on the IHP Webpage (https://chch2023.ihp.govt.nz/recommendations-report/), only for the part of the City Centre Zone shown in Attachment A to this report as the shaded areas but excluding those bounded with red, pursuant to Schedule 1 clause 101 of the Resource Management Act 1991. These recommendations are limited to only the following zones and qualifying matters:

a. All recommendations as relevant to the City Centre Zone by the Independent Hearings Panel, specifically:

i. Part 1.

ii. Part 3, sections 34 to 235.

iii. Part 7 – as relevant to submission on the City Centre Zone.

iv. Part 8, Appendix G – Chapter 15 Commercial, only: 15.1, Tables 15.1.A, and 15.3 to add “City Centre Zone”; 15.2 Objectives and Policies 15.2.4.2, 15.2.6, 15.2.6.1 to 15.2.6.7 – as a new subsection only relevant to the City Centre Zone; only as relevant to “City Centre Zone”; 15.11 City Centre Zone, as a new subsection; 15.14 Matters of Discretion, as a new subsection only relevant to “City Centre Zone”; Chapter 2 Definitions, only for: “Building base”; “Building tower”; “CCZ”; “Fine grain”; “Gust Equivalent Mean (GEM)”; “Habitable room”; “Height in relation to boundary”; “Human scale”; “Small building”; “Street-facing façade”.

b. All provisions that apply to the City Centre Zone recommended by the Independent Hearings Panel, including (as Attachment B):

i. Update to Rule 15.11.2.3 Recession Plane diagram.

ii. Update to Diagram D, Appendix 14.16.2, as it applies to rule 15.11.2.9 – Sunlight and outlook at boundary with a residential zone;

iii. Updated Central City Zoning Map.

iv. Updated Central City Maximum Building Height Planning Map.

v. But not including provisions relating to Cathedral Square Height, Central City Heritage Interface, New Regent Street Building Height, Arts Centre Building Height, and Victoria Street Height qualifying matters, where in relation to: rule 15.11.1.3 RD11; rule 15.11.1.4.a D1; rule 15.11.2.3; rule 15.11.2.11.a.ii; rule 15.11.2.11.a.iv; rule 15.11.2.11.a.v; rule 15.11.2.11.a.vi; and rule 15.11.2.12.

c. Qualifying matters for Avon River Precinct (Te Papa Ōtākaro) Zone and Open Space Community Parks, as recommended by the IHP, specifically:

i. Part 5, Sections 22 – 24, pp126 – 130.

ii. Part 7, page 29.

iii. Part 8, Appendix G.

iv. IHP – Minute 51 (as Attachment C).

d. Qualifying matters for waterbody setbacks (all provisions), as recommended by the IHP, specifically:

i. Part 5 – (Section 5), page 11.

ii. Part 8.

e. Qualifying matters for Heritage items and settings (mapping only), as recommended by the IHP, specifically:

i. Part 1.

ii. Part 5, Section 10, page 25 – 15 sites listed in paragraph 87 (c), (d) and (e) only.

iii. Part 8.

f. Qualifying matters for Significant trees (all provisions), as recommended by the IHP, specifically (Attachment D):

i. Part 5 – Section 21, page 116.

ii. Part 8, Appendix G (Chapters 2 (only to retain operative “Dripline” definition, remove proposed “Tree protection zone radius” definition) and 9.4, and Appendix 9.4.7.1).

g. Other provisions required to be updated as a consequential change for the City Centre Zone:

i. Subdivision rules: 8.6.1 Table 2.d;

ii. Earthwork rules: 8.9.2.1 Table 9 e.iii;

iii. Transport rules: 7.4.2.5 NC3;

iv. Noise rules: 6.1.6.2.9.a.i.D;

v. Light spill rules: 6.3.6 Light Spill Standard by zone Table 6.3.6.1. ii.;

vi. Sign rules: 6.8.4.1.1 P8, P9, P11; 6.8.4.1.3 RD5; 6.8.4.2.4.b..

Heritage items and settings

5. Accepts the Independent Hearings Panel recommendations, as provided on the IHP Webpage (https://chch2023.ihp.govt.nz/recommendations-report/), pursuant to Schedule 1 clause 101 of the Resource Management Act 1991, to:

a. change the location of the listing for the Citizens War Memorial within Cathedral Square; and

b. remove the following heritage items and settings from heritage protections in the District Plan:

i. 471 Ferry Road

ii. 137 Cambridge Terrace, Harley Chambers

iii. 40 Norwich Quay (demolished)

iv. 136 Barbadoes Street - Cathedral of the Blessed Sacrament (demolished)

v. 32 Armagh Street - Blue Cottage

vi. 65 Riccarton Road - St James’ Church

6. Delegates authority to the Head of Planning and Consents to make changes of minor effect or correct minor errors in the accepted Independent Hearings Panel recommendations before publicly notifying its decision on Recommendations 4 and 5.

7. Agrees to publicly notify its decisions in Recommendations 4 and 5 and to serve the public notice on all submitters to the Plan Change 14 Hearings.

Mayor/Councillor MacDonald Carried

Councillor Johanson requested that his vote against the resolutions be recorded.

Councillor Scandrett requested that his vote against resolution 5a be recorded.

Councillor Fields left the meeting at 10.10 am and returned at 10.14 am during consideration of Item 5.

Councillor MacDonald left the meeting at 10.12 am and returned at 10.16 am during consideration of item 5.

The meeting adjourned at 10.20 am and reconvened at 10.31 am.

Councillor Templeton joined the meeting at 10.40am during debate of Item 5.

5. Application to the 2024/25 Capital Endowment Fund - Youth Hub Trust
	Council Comment 1. Council Officers John Filsell, Joshua Wharton and Danielle Endacott joined the table to present the report. 2. Council Officers tabled updated Officer Recommendations which was to provide a grant of $500,000, as opposed to $1,030,000, in 2025/26 from the Capital Endowment Fund (CEF) to The Youth Hub Trust (Trust) towards Stage Two development and delivery of the Youth Hub Events Space. The purpose of the update was to enable an opportunity for the Trust to seek additional funding from other sources. It was noted that the Trust would be able to submit a further application to the CEF should they not be able to secure alternative funding sources. 3. The updated Officer Recommendations were Moved by the Deputy Mayor and Seconded by the Mayor. 4. Following further discussions clarification was sought which confirmed that if the Council were to approve a lower grant of $500,000 in 2025/26, this would have an impact on the Trust’s ability to commence with Stage 2 of the project. 5. Due to the new information provided, the Deputy Mayor and Mayor agreed to Move and Second the Original Officer Recommendations which included a minor change to Recommendation 1a (as underlined below), and when put to the vote were declared carried.
	Original Officer Recommendations That the Council: 1. Makes a grant from the Capital Endowment Fund of $970,000 in 2024/25 and $1,030,000 in 2025/26 to The Youth Hub Trust towards Stage Two development and delivery of the Youth Hub Events Space, on the condition that: a. The funding is released in two instalments, with the second instalment dependant on evidence of the project’s viability to be brought to completion. b. Mid-term reporting is submitted prior to release of the second instalment. c. Final reporting is submitted within six months of project completion.
	Updated Officer Recommendations That the Council: 1. Makes a grant from the Capital Endowment Fund of $970,000 in 2024/25 and $500,000 in 2025/26 to The Youth Hub Trust towards Stage Two development and delivery of the Youth Hub Events Space, on the condition that: a. The funding is released in two instalments, both dependant on evidence of the project’s viability to be brought to completion. b. Mid-term reporting is submitted prior to release of the second instalment. c. Final reporting is submitted within six months of project completion. 2. That Council underwrites $530,000 in 2025/26 to the Youth Hub Trust if required.
	Council Resolved CNCL/2024/00133 That the Council: 1. Makes a grant from the Capital Endowment Fund of $970,000 in 2024/25 and $1,030,000 in 2025/26 to The Youth Hub Trust towards Stage Two development and delivery of the Youth Hub Events Space, on the condition that: a. The funding is released in two instalments, with each ~~the second~~ instalment dependant on evidence of the project’s viability to be brought to completion. b. Mid-term reporting is submitted prior to release of the second instalment. c. Final reporting is submitted within six months of project completion. Deputy Mayor/Mayor Carried

6. Cashel / Clarkson Temporary Improvements

Council Resolved CNCL/2024/00134

Officer Recommendations accepted without change

That the Council:

1. Receives the information in the Cashel / Clarkson Temporary Improvements Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Agrees that recommendations 5 to 8 below for the Cashel / Clarkson Temporary Improvements project are for a maximum two-year time period.

4. Notes that staff will report back to Council before the end of the two-year period as to whether the community want the improvements amended, removed or extended for an additional two years.

5. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the parking or stopping restrictions described in resolutions 6 to 8 below.

6. Approves the removal of two unmarked carpark spaces on the south side of Cashel Street commencing at a point 42 metres west of its intersection with Clarkson Avenue and extending in a westerly direction for 11 metres as detailed on plan TG148801, dated 30/07/2024 and included in this report as Attachment A.

7. Approves the placement of five planter boxes and one bike corral on Cashel Street between Barbadoes Street and Clarkson Avenue as detailed on plan TG148801, dated 30/07/2024 and included in this report as Attachment A.

8. Approves a restriction on the parking of vehicles to a maximum period of 30 minutes (in place of P60) on the south side of Cashel Street, commencing at a point 12 metres west of its intersection with Clarkson Avenue and extending in a westerly direction for a distance of 30 metres as detailed on plan TG148801, dated 30/07/2024 and included in this report as Attachment A.

9. Approves that recommendations 5 to 8 above take effect when the parking signage and/or road markings associated with the recommendations are completed.

Councillor McLellan/Councillor Coker Carried

Councillor McLellan left the meeting at 10.59 am and returned at 11.33 am during consideration of Item 7.

The meeting adjourned at 11.03 am and reconvened at 11.33 am during consideration of Item 7.

Councillor Moore left the meeting at 11.03 am and did not return.

Councillor Gough returned to the meeting at 11.48am during consideration of Item 7.

8. Events Funding

Council Resolved CNCL/2024/00136

Officer Recommendation accepted without change

That the Council:

1. Receives the information in the Events Funding Report.

Mayor/Councillor Harrison-Hunt Carried

Councillors Gough and MacDonald left the meeting at 12.10 pm and returned at 12.13 pm during consideration of Item 9.

Councillor Scandrett left the meeting at 12.14 pm during consideration of Item 9 and did not return.

9. Youth Portfolio Lead Report

Council Resolved CNCL/2024/00137

Portfolio Lead Recommendation accepted without change

That the Council:

1. Receives the information in the Youth Portfolio Report.

Councillor Harrison-Hunt/Councillor Peters Carried

Attachments

a Youth Portfolio Lead Report - Presentation to Council

Councillor Henstock left the meeting at 12.16 pm and returned at 12.17 pm during consideration of Item 10.

10. Mayor's Monthly Report

Council Resolved CNCL/2024/00138

Mayor’s Recommendation accepted without change

That the Council:

1. Receives and notes the information in the Mayor’s Monthly Report.

Councillor Barber/Mayor Carried

11. Resolution to Exclude the Public Te whakataunga kaupare hunga tūmatanui

Council Resolved CNCL/2024/00139

That Bryan Pearson and Paul Silk of Christchurch City Holdings Ltd, remain after the public have been excluded for Items 12 and 13 of the public excluded agenda as they have knowledge that is relevant to that item and will assist the Council.

AND

That at 12.20 pm the resolution to exclude the public set out on pages 86 to 87 of the agenda and pages 5 to 6 of the supplementary agenda be adopted.

Councillor MacDonald/Councillor Henstock Carried

The public were re-admitted to the meeting at 1.04 pm.

Karakia Whakamutunga

Meeting concluded at 1.05 pm.

CONFIRMED THIS 2^ND DAY OF OCTOBER 2024

Mayor Phil Mauger

Chairperson

Annual Budget Update for the Canterbury Waste Joint Committee
Reference Te Tohutoro:	24/1202375
Responsible Officer(s) Te Pou Matua:	Eilidh Hilson, Regional Waste Projects Facilitator
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to update the population-based percentage split of each member councils’ pro rata contributions to shared funding, with the latest Consumer Price Index (CPI) at the time of writing (Q1 2024).

1.2 To consider options for the future of the shared services Regional Waste Projects Facilitator role, funded though this mechanism, to support delivery and co- ordination of the Canterbury Joint Waste Committee (CWJC) funded and initiated projects.

2. Officer Recommendations Ngā Tūtohu

That the Canterbury Waste Joint Committee:

1. Receives the information in the Report.

2. Recommends to member Councils that the pro rata contributions to the $112,000 waste minimisation projects contestable fund are updated, based on the 2023 census population data and the Q1 2024 CPI.

3. Consider the options presented for the future of the Regional Waste Projects Facilitator role, to continue progressing collaborative waste minimisation and management across the region.

4. Approve the option of a 1FTE permanent position, with a salary cap of $86,400 for the first year, to be advertised on the open market and employed by Christchurch City Council, with flexible working options across other member councils.

5. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Executive Summary Te Whakarāpopoto Matua

3.1 As per the constituting agreement, staff have updated the Q1 2024 CPI, for the CWJC Waste Minimisation Fund, from $112,000 to $120,000.

3.2 The following options for the future of the Regional Waste Projects Facilitator position, have been prepared by staff for consideration, in addition to this.

3.3 Preference is to commence recruitment and permanent appointment of 1FTE to be in the position at the start of February 2025, when the current fixed term role employment ends. The preference is to update the total pro rata contributions to cover this, with a salary cap of $86,400 for the first year, plus a cap of $48,270.00 for overheads.

4. Background/Context Te Horopaki

4.1 Regional Waste Minimisation Co - ordination in Canterbury https://christchurch.infocouncil.biz/Open/2021/08/CJWC_20210802_AGN_5425_AT.PDF

4.2 Regional Shared Resource https://christchurch.infocouncil.biz/Open/2022/09/CJWC_20220905_AGN_8167_AT.PDF

4.3 As per Schedule 1 – Estimated population and funding percentages in the constituting agreement (Attachment A), the current total annual budget for the Canterbury Waste Joint Committee is $192,000, consisting of $112,000 (GST not applicable) contestable funding for regional waste minimisation projects, and $80,000 (plus GST) for the 1 FTE Regional Waste Projects Facilitator role. Overheads of $45,180.00 (plus GST) have been split out between the councils in addition to this.

4.4 The current pro rata contributions by population basis are set out in Table 1. The updated pro rata contributions to shared funding arrangements, based on the 2023 census population data, and the CPI updates, are set out in Table 2.

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4.4 The shared role is currently a full-time fixed term position, for two years, from 31 January 2023 to 31 January 2025. The employee appointed the role after it was put to market, is on secondment from the Christchurch City Council Waste Advisor role and wishes to return to this substantive role at the end of the appointment.

4.5 Based on the initial comparison of overhead costs for hosting the position at ECan, and the comparison of in- house services available across the member territorial authorities, CCC were chosen to host the position.

4.6 This employee sits within the CCC Resource Recovery Team at the Civic Offices, and with the Regional Council (ECan) Contaminated Land and Hazardous Substances Team, Tuam Street, one day a week as a “contractor”. Visits by appointment to the Territorial Authorities are carried out as needed. However, this is predominately a desk-based role. The 2022 Position Description of the role is attached (Attachment B).

4.7 In terms of the Committee’s Constituting Agreement, any proposed change requires support from the Committee, and each change needs to individually be approved by all member Councils, by signing the agreement.

4.8 Based on updated data from the 2023 census, the changes pro rata contributions to continue the role, are proposed as in Table 2. In addition to this, if this shared service position was continued, a job evaluation would need to be to be carried out for current sizing for the additional shared service cost. Annual overheads would also need to be reviewed. A cap is suggested in the recommended options.

4.9 The following reasonably practicable options were considered and are assessed in this report.

4.10 The following option was considered but ruled out:

4.10.1 Position discontinued

· This option is not recommended. The shared services Regional Waste Projects Facilitator role supports the efficient and cost-effective delivery and co-ordination of the Canterbury Joint Waste Committee funded and initiated projects, and all liaison, advisory and project administrative needs of the joint staff group.

· If this role were disestablished, staff members of all contributing Councils would be required to undertake this work, which amounts to a 1FTE position. Staff supporting the CWJC do not have capacity to take on the additional tasks that are currently undertaken by the facilitator.

· The funding would return to $120,000 CPI Q1 2024 adjusted ($119,649.24 rounded).

Options Descriptions Ngā Kōwhiringa

4.11 Preferred Option: Employment of a Permanent 1FTE Position

4.11.1 Option Description

· Feedback from all member councils, via the staff group would form an updated position description, in the last quarter of the role (current position description attached in Attachment B), based on recommendations from findings at that stage of the two - year fixed term trial.

· If approval to proceed is granted, the staff group would work with CCC through the open market recruitment process. Promotion of the role in addition to the standard CCC process would be requested of all CWJC members councils and through the Waste Management Institute of New Zealand (WasteMINZ) advertising channels.

· A salary cap of $86,000 would be applied, and overheads cap of $48,270 for the first year. The split of finances is proposed as per the current constituting agreement, in Table 2.

· After the first year, the job would undergo any internal rescoping processes as required. Any changes to salary would need to be approved by the CWJC.

4.11.2 Option Advantage

· The continuation of the position would support delivery and coordination of the Canterbury Joint Waste Committee funded projects, reactive collaborative work as required, and a focus on driving projects as directed by the committee, to meet commitments in the CWJC constituting agreement.

· In addition, this work supports member council Waste Minimisation and Managements plans, to ensure regional co – ordination. These activities are encompassed in the attached position description.

· Funding is possible through income received to each Territorial Authority, via the Waste Levy. The Regional Council would need to allocate budget, likely from rates.

4.11.3 Option Disadvantages

· Permanent positions require a longer funding commitment, and additional human resources.

4.12 Second Option: Provision of a Fixed Term Position

4.12.1 Option Description

A position would be advertised as 4.8, however it would be for a period of three years only.

4.12.2 Option Advantages

· As per option 4.8.

· This would allow the opportunity to come up again in three years.

· A shorter commitment from member councils required.

4.12.3 Option Disadvantages

· The CWJC only meet twice a year, and fixed term positions require a regular re- recruitment process, which is costly and affects consistency.

· A fixed term position is likely to limit potential applicants.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option – Permanent 1FTE	Option 2 – Fixed Term 1FTE
Cost to Implement	Cap of $86,400 per annum	Cap of $86,400 per annum
Maintenance/Ongoing Costs	Cap of $48,270 per annum	Overheads currently per annum
Funding Source	Waste Levy income from each member council, and rates if required	Waste Levy income from each member council, and rates if required
Funding Availability	Waste Levy to TAs is being increased nationally to $75 a tonne by 1 July 2027.	Waste Levy is being increased nationally to $75 a tonne by 1 July 2027.
Impact on Rates	Minimal – split out across nine TAs, and the regional council	Minimal – split out across nine TAs, and the regional council

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

Legal Considerations Ngā Hīraunga ā-Ture

6.1 Statutory and/or delegated authority to undertake proposals in the report:

6.1.1 The provision of funding in the constituting agreement would need to be updated.

6.1.2 The signed agreement will then be provided to CCC Legal, as the overseeing administrators of the Committee.

6.2 Other Legal Implications:

6.2.1 There is no legal context, issue, or implication relevant to this decision.

6.3 Solid Waste and Resource Recovery

6.3.1 Activity: Solid Waste and Resource Recovery

· Level of Service: 8.0.6 Engage with Central government, Industry and Sector interest groups on policy and strategy to reduce waste to landfill - 12 interactions per annum.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.4 The decisions in this report are likely to:

6.4.1 Contribute positively to adaptation to the impacts of climate change.

6.4.2 Contribute positively to emissions reductions.

6.5 Regional collaboration to manage and minimise waste, assists in the reduction of emissions.

6.6 Emissions are produced throughout the lifecycle of a product, and from landfills. While methane is captured and utilised in modern landfill systems, the bulk of emissions have already been created, in the preceding production and transportation of the materials.

6.7 Projects to increase the efficiency of resource usage, requires full lifecycle analysis of activities, to monitor accurate emission reductions. This would be a key component of any project management undertaken as a region, to collaboratively reduce wastage.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved to proceed with the recommended option, scoping of the position description as a staff group.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a	Attachment A - Draft updated CWJC Constituting Agreement Unsigned (August 2024)	24/1202376
b	Attachment B - Regional Waste Projects Facilitator PD October 2022	24/1202377

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Eilidh Hilson - Regional Waste Projects Facilitator

Approved By

Alec McNeil - Manager Resource Recovery

Lynette Ellis - Head of Transport & Waste Management

14. Hearings Panel report on the Gloucester Street "Streets for People" Trial
Reference Te Tohutoro:	24/1220667
Responsible Officer(s) Te Pou Matua:	Councillor Sara Templeton, Hearings Panel Chairperson
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to present to the Council the Hearings Panel recommendations, following the consultation and hearings process of the Gloucester Street “Streets for People” Trial.

1.2 The Hearings Panel has no decision-making powers but, per its delegation, has considered the written and oral submissions received on the proposal and is now making recommendations to the Council. The Council can then accept or reject those recommendations as it sees fit, bearing in mind that the Local Government Act 2002 s.82(1)(e) requires that “the views presented to the local authority should be received by the local authority with an open mind and should be given by the local authority, in making a decision, due consideration.”

1.3 The Council, as the final decision-maker, should put itself in as good a position as the Hearings Panel having heard all the parties. It can do so by considering this report which includes a summary of the written and verbal submissions presented at the hearings, any additional information received, and the Hearings Panel’s considerations and deliberations. A link to the written submissions is also available should you want to review them (in the Hearings Panel agenda).

2. Hearings Panel Recommendations Ngā Tūtohu o Te Tira Taute

That the Council:

1. Receives the information in the Hearings Panel report on the Gloucester Street "Streets for People" Trial Report and considers the written and oral submissions made as part of the public consultation process.

2. Notes that the decision in this report is assessed as medium significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the staff recommendation to permanently retain the layout, as shown in Attachment B including the following changes:

a. Additional paint marking and shared zone signage at entrance ways.

b. P10 parking at all times for five carparks directly outside Court Theatre.

c. Requests staff to investigate the possibility of moving the Wahi Taiao stage to 146 Gloucester Street or another nearby location and replacing it with another piece of street furniture.

d. Requests staff investigate relocating the existing rubbish bin from near 160 Gloucester Street to near 146 Gloucester Street.

e. Swap the planter box adjacent to the 158 Gloucester Street Press Building with the planter box on the Northern side of Gloucester Street to improve visibility for drivers exiting 148 Gloucester Street carpark.

4. Notes that the layout in Attachment C cannot be implemented until the hoardings on Gloucester Street have been removed following construction of the Court Theatre.

5. Notes that staff will return to the Council with the detailed traffic resolutions required to implement the layout in Attachment C prior to completion of the Court Theatre.

6. Notes that pending completion of construction of the Court Theatre, the existing trial layout will be retained under the current Traffic Management Plan.

7. Considers funding for permanent changes to Gloucester Street to be considered in a future Annual Plan/Long Term Plan.

8. Requests staff investigate options to improve visibility of the P5 parking outside Tūranga on the Cathedral Square side.

9. Requests staff to provide an update on the project 12 months after the opening of the Court Theatre.

3. Background / Context Te Horopaki

3.1 As a result of the Christchurch Central Recovery Plan (CERA, 2012) and the development of the Performing Arts Precinct (PAP), an upgrade to Gloucester Street, between Manchester Street and Colombo Street, was identified. By upgrading this section of the street with the purpose of promoting an attractive and safe streetscape, improved pedestrian connections between Tūranga, Te Pae and the PAP would be cultivated.

3.2 This upgrade had allocated funding by way of a previous Long Term Plan (LTP). Additionally, this project was considered to be a feasible candidate for the New Zealand Transport Agency Waka Kotahi (NZTA) Streets for People (SfP) funding programme. As such, a successful application was put forth, with NZTA approving a 90% funding rate, and the Council funding the remaining 10%.

3.3 Initially, the proposed design included paint and planters within the road space, a low-speed environment (10km/h) and a one-way traffic flow for motorised vehicles (westbound traffic only), a Wāhi Taiao stage performance space and outdoor dining areas.

3.4 Following feedback from Central City businesses relating to the one-way traffic flow for motorised vehicles, the project was paused until the Council was able to decide on the next steps. At its 6 September 2023 meeting, the Council resolved to deliver the trial, but with a two-way traffic flow. As a result, work on the trial resumed with an updated plan.

3.5 Considering concerns raised during further engagement with all stakeholders, and under the instruction of the then Chief Executive, the updated design was further amended to remove the ‘pinch point’, and instead have additional speed cushions to emphasise the slow speed environment.

4. Consultation Process and Submissions Te Tukanga Kōrerorero Ngā Tāpaetanga

4.1 Below is a summary of the early engagement, the public consultation and submissions received. Full detailed information of these items can be found in the Staff Report to the Hearings Panel (Refer to Item 5 volume of Submissions of the Hearings Panel Agenda).

Early engagement

4.2 From September 2022, discussions were held with businesses and organisations located on and around this section of Gloucester Street. Key themes emerging from these discussions included a general support of the main themes of the project, with most concerns satisfied by the adaptability of the trial.

4.3 Following the Council resolution in September 2023 to deliver the trial with a two-way traffic flow, further stakeholder engagement saw concerns raised relating to the ‘pinch point’ on the western end of the road.

Public consultation

4.4 Trial construction started in November 2023, with the official trial period beginning 11 December 2023. The trial and opportunities for engagement were advertised through social media, footpath decals, storyboards on street, and paid advertising.

4.5 Activation events were held between February and April 2024, with the intention of drawing people to the trial area. The six activation events allowed for monitoring to be carried out on how people engaged with the space as well as collecting feedback from event attendees.

4.6 Public feedback was collected between 11 December 2023 and 19 February 2024, to ascertain the public’s view of the temporary changes made to the trial area, as well as providing guidance for staff on what changes should be made. Owing to the adaptability of the trial, changes were made in consideration of feedback received during the trial period, and in response to observations detailed by the Council project team:

4.6.1 Accommodation of the upcoming removal of the Court Theatre’s construction hoarding.

4.6.2 Extension of coach parking space outside Fable Hotel to improve the ability of tour coaches to manoeuvre the space.

4.7 Although public consultation closed on 20 February 2024, visitors to this section of Gloucester Street were able to feedback on urgent matters via a staff monitored visitor survey.

Summary of submissions

4.8 Formal submissions were made by 229 individuals and 22 Central City businesses. All submissions, as well as a full analysis of the submissions, are available in the Hearings Panel agenda.

4.9 Feedback was reported on by Trial aspect. The majority of submitters supported keeping the Trial aspects in place.

Trial aspect	Keep it	Get rid of it	Make some changes
Creating new ways for people to connect
Furniture on the street for relaxing, eating, socialising and watching performances	159 (62%)	61 (24%)	27 (10%)
Outdoor dining	165 (64%)	40 (16%)	12 (5%)
The ability to easily close the street for events	187 (73%)	50 (20%)	10 (4%)
Creating spaces that champion the performing arts
Wāhi taiao – performance space	143 (56%)	56 (23%)	19 (7%)
Creating a vibrant and dynamic streetscape
Footpath and road painting	163 (64%)	48 (19%)	21 (9%)
Planter boxes throughout the street	161 (63%)	46 (18%)	42 (16%)
Creating a safe shared road space
Gloucester Street as a shared zone, suitable for drivers, cyclists, pedestrians, and other road users	117 (46%)	55 (22%)	78 (30%)
Speed limit reduction to 10km/h	153 (60%)	56 (22%)	36 (14%)
The use of speed cushions to bring speeds down	143 (56%)	65 (25%)	26 (10%)
The use of lane narrowing (using bollards and planter boxes) to bring speeds down	147 (57%)	70 (28%)	27 (10%)

5. The Hearing Te Hui

5.1 The Hearings Panel consisted of Councillor Sara Templeton (Chair), Councillor Mark Peters and Waipapa Papanui-Innes-Central Community Board Chairperson Emma Norrish. The Hearings Panel convened on 12 August 2024 to consider and deliberate on all submissions received on the proposal.

5.2 Before hearing oral submissions, Council officers presented a brief overview of the proposed amendments and presented the Hearings Panel with further information relating to how each Trial project objective was in alignment with the established objectives of the Waka Kotahi NZTA Streets for People Programme.

5.3 The Hearings Panel heard from 8 submitters. These included a mixture of organisations, businesses and individuals. The Minutes of the meeting contains the list of presenters and the Hearings Panel Minutes Attachments contains all tabled documents.

6. Consideration and Deliberation of Submissions Ngā Whaiwhakaaro o Ngā Kōrero me Ngā Taukume

6.1 On 12 August 2024, the Hearings Panel and staff undertook a site visit, for the purpose of understanding the Trial layout. During the site visit, the Panel observed:

6.1.1 The entranceway located on the western end of Gloucester Street did not make the transition to a shared zone clear for drivers. Signage indicating the transition into a shared zone was not obvious.

6.1.2 The locality and position of the street furniture collected litter and made street sweeping difficult. The Panel did not find rubbish bins to be visible and/or widely available.

6.1.3 There is a perceived lack of connection between the Wahi Taiao stage and seating owing to the separated layout across separate sides of the road.

6.1.4 The sightline for drivers exiting the Wilsons carpark next to the Press building is limited by the height of the planter box.

6.2 The Panel resolved to adjourn, allowing for Council Officers to compile answers for the questions raised by Panel members. The Hearings Panel reconvened on 15 August 2024 and deliberated on all submissions received on the Trial, as well as staff responses to the questions raised on 12 August 2024. The Panel’s questions and staff responses are included in Attachment A.

6.3 The Panel formalised its recommendations to the Council on 15 August 2024. The Hearings Panel accepted Officer Recommendations 1-3 and resolved to include additional recommendations 3a-e and Recommendations 4-9, to address matters raised during verbal submissions and observed during the site visit.

7. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option
Cost to Implement	$110,000
Maintenance/Ongoing Costs	$36,000 annually (above BAU)
Funding Source	Capital Programme #71599 Streets for People – Gloucester Street Shared Space
Funding Availability	Available
Impact on Rates	0.005%

7.1 The overall project budget for the Gloucester Street “Streets for People” Project was $1,396,301, of which Waka Kotahi NZTA were funding 90 per cent. Leaving the expected cost to Council to be $139,630. The actual spend to date has been just over $1.16m, leaving around $240k remaining in the project budget to implement these options.

7.2 The maintenance cost in the above table has been annualised. It is based on the total cost over the next 5 years and assumes the road markings will be repainted in five years. It also includes costs for additional street sweeping, plant watering, plant replacement/maintenance and replacing/repairing damage to physical assets. The annual maintenance cost with no paint re-mark in 5 years is expected to be $14,500. Maintenance costs for the first year are able to be accommodated within existing budgets. Future year budget requirements need to be allowed for in annual planning processes.

8. Reference Documents

Document	Location
Hearings Panel Agenda	christchurch.infocouncil.biz/Open/2024/08/BLHP_20240812_AGN_10270_AT.PDF
Hearings Panel Minutes	Minutes of Hearings Panel - Monday, 12 August 2024 (infocouncil.biz)
Hearings Panel Minutes Attachments	Minute Item Attachments of Hearings Panel - Monday, 12 August 2024 (infocouncil.biz)
Have Your Say Webpage	Meet me on Gloucester \| Kōrero mai \| Let’s talk (ccc.govt.nz)

Signatories Ngā Kaiwaitohu

Author Natasha McDonnell - Hearings Advisor

Approved By Councillor Sara Templeton - Chair of Hearings Panel

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Gloucester Street "Streets for People" Trial - Answers to Panel Questions	24/1425727	161
b ⇩	Gloucester St Plan - as shown to Hearings Panel	24/1286601	168
c ⇩	Gloucester Street Plan - with the Panel Recommended Amendments	24/1599843	169

16. Tree Assessments within Hagley Park
Reference Te Tohutoro:	24/1518234
Responsible Officer(s) Te Pou Matua:	Toby Chapman (Urban Forest Manager) Brittany Walker (Arborist Central City)
Accountable ELT Member Pouwhakarae:	Nigel Cox, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to fulfil a request from the Council to demonstrate how we manage the trees within Hagley Park and the risk they pose to members of the public.

1.2 The request came following an incident where a branch fell from a tree within Hagley Park and landed on a cycleway where a member of the public was cycling.

1.3 Hagley Park is situated at the heart of the city and is a popular location for residents of the city to visit or commute through. It is also a site that hosts some of the largest and most significant trees within the city.

2. Officer Recommendations Ngā Tūtohu

That the Council:

1. Receives the information in the Tree Assessments within Hagley Park Report.

3. Background/Context Te Horopaki

3.1 Hagley Park is one of the most frequently visited parks in the city and is home to a large number of mature trees.

3.2 The Park contains several commuter pathways including cycleways which feed into the centre of town. These pathways are often framed by the mature trees within the park which adds to their appeal.

3.3 The current total number of trees in Hagley Park is approximately 6500, with 2900 of this number in Hagley Park North, 3200 in Hagley Park South, and 408 in Little Hagley Park.

3.4 In recent years, there have been a few incidents of falling branches and whole tree failures that have resulted in safety concerns being raised by members of the public.

3.5 While acknowledging that we cannot eliminate the chance that a branch or tree may fall, we do take actions to reduce the likelihood of this occurring and causing harm through good Arboricultural management and regular inspection of the trees.

3.6 It is important to understand that trees naturally shed branches on occasion and can even fall over. These types of events are rare, especially when considered in the context of the total number of trees and how many trees remain standing under the same conditions[1].

3.7 Within Hagley Park we have implemented the following:

Type	Description	Frequency
Arborist inspection	Walk-by inspection of trees within the park by our internal trained and qualified arborist. Walk-by assessments involve visual inspections of the trees and are undertaken in alignment with internationally recognised tree risk assessment methodology.	Monthly
Park inspection	Park maintenance officer general inspection of park. Any concerns are then escalated to our trained arborists to inspect.	Daily
Maintenance program	Scheduled maintenance program undertaken by external arborist contractor.	Weekly
Customer service requests	Issues highlighted by members of the public which trigger an inspection by a qualified arborist.	Continuous
Failure records	Staff will begin recording significant branch failures within the park.	Continuous

3.8 A walk-by inspection consists of a trained arborist inspecting trees while walking the paths through the park implementing a method known as Visual Tree Assessment (VTA) to assess the trees and their likelihood to fail. This method is internationally recognised as the most efficient and effective way to assess trees, particularly when dealing with large tree populations.

3.9 A trained arborist with experience in using the VTA method will be able to identify features within a tree that indicate a tree or branch are likely to fail. Once a feature is identified, the arborist will either take steps to address the issue or undertake a more detailed inspection. This method of assessment and follow up steps to address any issues follows international standards for managing the risk posed by trees.

3.10 Staff also monitor local weather forecasts for any predicted weather events. Where high winds or storm conditions are forecast, staff endeavour to undertake additional walkover inspections in the highly frequented areas of the park, with a particular focus on trees in the vicinity of the main pathways and events areas.

3.11 The Council has implemented training to aid non-arborist staff on how to identify issues that may be present within a tree, along with methods on how to escalate to our trained arborists.

3.12 Staff have started record significant branch failures within the park to better understanding the trees and determine if there are any other reasonable steps that could be taken.

3.13 Staff are working on a Hagley Park Tree Plan. This plan will outline a high-level strategy for the long-term management of the Hagley Park tree population to achieve a 40% canopy cover target and improve the resilience of the tree population.

3.14 The plan will focus on the following:

· Tree removals - When we will remove a tree and how removals will be prioritised

· Tree Planting - Tree species considerations and location

· Tree Maintenance - Review current program and make adjustments if required

· Public confidence - How we can manage trees within the park to increase confidence in the tree asset.

4. Considerations Ngā Whai Whakaaro

4.1 While trees can pose a risk to members of the public, they also provide a wide range of benefits. The Council’s Tree Policy provides guidance for the planting, protection, maintenance and removal of trees on land we own and look after. It aims to help manage trees to meet community aspirations, service requests and provide clarity for decision making while maintaining consistency in the approaches taken by us and our contractors.

4.2 When determining how we manage the risk posed by trees we must also consider the following:

· Effectiveness of actions

· Costs

· Benefits provided by the trees

4.3 The approach we take is aligned with industry best practice and balances the benefits of the trees while managing the risk posed by the trees in a cost-effective manner.

4.4 Alternative options such as undertaking more in-depth assessments of the trees or increasing the frequency of our assessments will lead to an increase in cost and is unlikely to have a material impact on reducing the likelihood that a tree or branch will fail.

Attachments Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Toby Chapman - Manager Urban Forest

Brittany Walker - Arborist

Approved By

Rupert Bool - Acting Head of Parks

Nigel Cox - Acting General Manager Citizens and Community

[1] For every tree that may fall in Hagley Park, there are approximately 6500 trees which remain standing under the same conditions

5. Banks Peninsula Water Management Zone Committee Minutes - 20 February 2024
Reference Te Tohutoro:	24/1553267
Responsible Officer(s) Te Pou Matua:	Natasha McDonnell, Democratic Services Advisor
Accountable ELT Member Pouwhakarae:	Helen White, General Counsel / Head of Legal & Democratic Services

6. Banks Peninsula Water Management Zone Committee Minutes - 18 June 2024
Reference Te Tohutoro:	24/1675838
Responsible Officer(s) Te Pou Matua:	Natasha McDonnell, Democratic Services Advisor
Accountable ELT Member Pouwhakarae:	Helen White, General Counsel / Head of Legal & Democratic Services

7. Community Waterways Partnership
	Committee Comment · During the Community Waterways Partnership presentation, the question of the Committee joining the Community Waterways Partnership was put to the Zone Committee. · Members asked questions to the officer relating to funding available, rural waterways focus, Healthy Waterbodies Action Plan monitoring work and the use of data. · Members discussed their interest in joining the partnership and nominating a representative/s for the Community Waterways Partnership steering group. · Members Elisa Knight, Trudi Bishop and Andrea Davis nominated themselves, unopposed, as joint representatives on the Community Partnerships Waterway steering group.
	Officer Recommendations That the Banks Peninsula Water Management Zone Committee: 1. Receives the information in the Community Waterways Partnership Report.
	Committee Resolved BPZC/2024/00009 That the Banks Peninsula Water Management Zone Committee: 1. Receives the information in the Community Waterways Partnership Report. 2. Joins the Community Waterways Partnership and appoints Elisa Knight, Trudi Bishop and Andrea Davis as joint representatives of the Banks Peninsula Water Management Zone Committee on the Community Waterways Partnership steering group. Ben Manson/Amber Moke Carried
	Attachments a Item 7 - Community Waterways Partnership presentation - Banks Peninsula Water Management Zone Committee - 18 June 2024

8. Wai Connection
	Committee Comment · Members asked questions relating to fish passage data collected during education outreach programmes, and its inclusion on priority matrices. · The officer explained fish passage data is not collected during school education outreach programmes. · The committee agreed unanimously to recommended Environment Canterbury fund a fish passage data collection programme for student summer internships.
	Officer Recommendations That the Banks Peninsula Water Management Zone Committee: 1. Receives the update on the Wai Connection and Wairewa Mahinga Kai Catchment Group.
	Committee Resolved BPZC/2024/00010 That the Banks Peninsula Water Management Zone Committee: 1. Receives the update on the Wai Connection and Wairewa Mahinga Kai Catchment Group. 2. Recommends to Environment Canterbury that they employ summer student(s) to undertake fish surveys in Banks Peninsula and work with Christchurch City Council, Community Waterways Partnership and Wai Connection to scope the work. Trudi Bishop/Andrea Davis Carried
	Attachments a Item 8 - Wai Connection presentation - Banks Peninsula Water Management Zone Committee - 18 June 2024

7. Canterbury Regional Landfill Joint Committee Minutes - 8 April 2024
Reference Te Tohutoro:	24/1677251
Responsible Officer(s) Te Pou Matua:	Natasha McDonnell, Democratic Services Advisor
Accountable ELT Member Pouwhakarae:	Helen White, General Counsel / Head of Legal & Democratic Services

8. Canterbury Waste Joint Committee Minutes - 8 April 2024
Reference Te Tohutoro:	24/1677266
Responsible Officer(s) Te Pou Matua:	Natasha McDonnell, Democratic Services Advisor
Accountable ELT Member Pouwhakarae:	Helen White, General Counsel / Head of Legal & Democratic Services

5. Regional Waste Data Collection
	Committee Comment 1. Duncan Wilson from Eunomia Research & Consulting provided a PowerPoint presentation to the Committee. A copy of that presentation is attached. 2. The Committee clarified that the staff investigation and report into options for regional waste data collection methodology would include options other than the one presented by Eunomia.
	Joint Committee Resolved CJWC/2024/00003 Officer Recommendations accepted without change. Part C That the Canterbury Waste Joint Committee: 1. Receive the information presented by Eunomia Research & Consulting on the mechanisms behind the collation of waste data on a regional level, from the perspective of the Waste Operator and Licensing Data System (“WOLDS”) project in the North Island. 2. Instruct staff to investigate and report back on options for regional waste data collection methodology and how this could contribute to a regional waste action plan or regional circular economy projects. Councillor Davies/Councillor Peters Carried
	Attachments a Eunomia PowerPoint presentation on mechanisms behind collation of waste data on a regional level

6. Canterbury Waste Joint Committee Staff Group Update
	Committee Comment 1. Staff provided a visual of the promotional material to be used by Member Councils to advertise the Waste Minimisation Grant. A copy of this material is attached. 2. The Committee requested information relating to the applications to the collaborative fund be pre-circulated prior to the workshop. 3. The Committee requested a high-level overview of Disaster Waste Management Planning and any feedback from the national workshop held on 13 March 2024.
	Joint Committee Resolved CJWC/2024/00005 Officer Recommendations accepted without change. Part C That the Canterbury Waste Joint Committee: 1. Receive the information in the Canterbury Waste Joint Committee Staff Group Update Report. 2. Consider the option of a workshop to discuss applications to the collaborative fund prior to the committee meeting on the 5^th of August, where funds are allocated. Chairperson Barber/Councillor Peters Carried
	Attachments a Waste Minimisation Advertising Material

9. Health, Safety and Wellbeing Committee Minutes - 7 June 2024
Reference Te Tohutoro:	24/1640877
Responsible Officer(s) Te Pou Matua:	Simone Gordon, Democratic Services Advisor
Accountable ELT Member Pouwhakarae:	Helen White, General Counsel / Head of Legal & Democratic Services

10. Council Minutes - 4 September 2024
Reference Te Tohutoro:	24/1566041
Responsible Officer(s) Te Pou Matua:	Katie Matheis, Democratic Services Advisor
Accountable ELT Member Pouwhakarae:	Mary Richardson, Interim Chief Executive

11. Council Minutes - 18 September 2024
Reference Te Tohutoro:	24/1673855
Responsible Officer(s) Te Pou Matua:	Samantha Kelly, Team Leader Democratic Services Support, (Samantha.Kelly@ccc.govt.nz)
Accountable ELT Member Pouwhakarae:	Helen White, General Counsel / Head of Legal & Democratic Services

12. Monthly Report from the Community Boards - September 2024
Reference Te Tohutoro:	24/1614105
Report of Te Pou Matua:	The Chairpersons of all Community Boards
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

13. Annual Budget Update for the Canterbury Waste Joint Committee
Reference Te Tohutoro:	24/1414170
Responsible Officer(s) Te Pou Matua:	Eilidh Hilson, Regional Waste Projects Facilitator
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

No.	Report Title	Reference	Page
1	Annual Budget Update for the Canterbury Waste Joint Committee	24/1202375	133

15. Discretionary Response Fund - The Loft, Canterbury Tigray Incorporated
Reference Te Tohutoro:	24/1554355
Responsible Officer(s) Te Pou Matua:	Jacqui Jeffrey – Community Funding Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00066792	The Loft/Ki Te Tihi Charitable Trust	Social Emergency Response Service (SERS) & Shared workspace	$360,000	$0
00068110	Canterbury Tigray Incorporated	Tigrinya School or Tigray Sunday School	$17,119	$3,500

Total Budget 2024/25	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$449,802	$52,243	$397,559	$394,059

17. Christchurch Art Gallery Te Puna o Waiwhetū Unit Update
Reference Te Tohutoro:	24/1419370
Responsible Officer(s) Te Pou Matua:	Blair Jackson, Director Christchurch Art Gallery Te Puna o Waiwhetū
Accountable ELT Member Pouwhakarae:	Nigel Cox, Acting General Manager Citizens and Community

ITEM NO.	GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED	SECTION	SUBCLAUSE AND REASON UNDER THE ACT	PLAIN ENGLISH REASON	WHEN REPORTS CAN BE REVIEWED FOR POTENTIAL RELEASE
19.	Public Excluded Canterbury Regional Landfill Joint Committee Minutes - 8 April 2024			Refer to the previous public excluded reason in the agendas for these meetings.
20.	Public Excluded Health, Safety and Wellbeing Committee Minutes - 7 June 2024			Refer to the previous public excluded reason in the agendas for these meetings.
21.	Public Excluded Council Minutes - 18 September 2024			Refer to the previous public excluded reason in the agendas for these meetings.
22.	Christchurch Civic Awards 2024	s7(2)(a)	Protection of Privacy of Natural Persons	Protection of privacy of individuals	2 October 2024 Only names of successful candidates will be released after Council confirmation. No personal information will be released.
23.	Sandilands Housing Complex - Land Divestment	s7(2)(h), s7(2)(i)	Commercial Activities, Conduct Negotiations	The Council is negotiating with external parties regarding the sale of property, confidential financial details are included which cannot be publically shared at this time.	Upon successful transfer of the affected sites to the external parties
24.	Chief Executive Recruitment Update	s7(2)(a)	Protection of Privacy of Natural Persons	It is usual to consider the process of recruitment in a confidential environment to protect the privacy of persons involved.	On approval from the Mayor.