Agenda of Waitai Coastal-Burwood-Linwood Community Board

Karakia Tīmatanga

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hauhūnga

Tīhei Mauri Ora

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air.
A touch of frost, a promise of a glorious day.

1. Apologies Ngā Whakapāha

At the close of the agenda no apologies had been received.

2. Declarations of Interest Ngā Whakapuaki Aronga

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

That the minutes of the Waitai Coastal-Burwood-Linwood Community Board meeting held on Monday, 9 September 2024 be confirmed (refer page 6).

4. Public Forum Te Huinga Whānui

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

4.1

Housing for Women Trust

Briar Cook on behalf of Housing for Women Trust will address the Board in relation to creating Bridge Street Farm and Sanctuary.

4.2

The White Room

Simon Gray, Art Coordinator on behalf of The White Room Creative Space will address the Board providing an introduction to the organisation and the work they do in the community.

4.3

Healthy Streets Initiative

Maria Smolar, Lead Systems Innovator, Cassie Welch and Rosa Verkasalo will address the Board in relation to the Healthy Streets Initiative and its potential benefits for the community.

4.4

Lions Rugby League Club

Hiramoana Maniapoto on behalf of the Lions Rugby League Club will provide the Board with an introduction and update on the club and its activities.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared.

6. Presentation of Petitions Ngā Pākikitanga

There were no petitions received at the time the agenda was prepared.

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Waitai

Coastal-Burwood-Linwood Community Board

Open Minutes

Date: Monday 9 September 2024

Time: 4.30 pm

Venue: Boardroom, Corner Beresford and Union Streets,
New Brighton

Present

Chairperson

Deputy Chairperson

Members

Paul McMahon

Jackie Simons

Tim Baker

Kelly Barber

Celeste Donovan

Alex Hewison

Yani Johanson

Greg Mitchell

Jo Zervos

Principal Advisor

Chris Turner-Bullock

Manager Community Governance, Coastal-Burwood-Linwood

Tel: 941 8233

Cindy Sheppard

Community Board Advisor

941 6547

cindy.sheppard@ccc.govt.nz

www.ccc.govt.nz

Karakia Tīmatanga: Led by Paul McMahon.

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

There were no apologies.

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved CCBCC/2024/00085

That the minutes of the Waitai Coastal-Burwood-Linwood Community Board meeting held on Monday, 12 August 2024 be confirmed.

Jackie Simons/Greg Mitchell Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Eco-Action Nursery Trust

David Newton and student leaders from a range of Eco-Action Trust schools provided the Board with an update on progress made by the group.

After questions from members, the Chairperson thanked David and the students for their presentation.

Attachments

a Eco-Action Presentation

4.2

Lions Rugby League Club

Hiramoana Maniapoto on behalf of the Lions Rugby League Club did not attend.

4.3

Palmers Road

Daniel Thomas, local resident addressed the Board in relation to safety concerns on Palmers Road as well as seeking the installation of painted speed signs and a speed hump on the approach to the bend on Palmers Road.

After questions from members, the Chairperson thanked Daniel for his presentation.

Part B

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Refers the issues raised in the presentation to staff for investigation and response back to the Community Board.

Attachments

a Safety Improvements - Palmers Road Presentation

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

5.1

Spencerville Residents’ Association

Jono Manning and Craig Pawsey on behalf of the Spencerville Residents’ Association addressed the Board in relation to a request for a gate to be installed at the end of Heyders Road (Item 7 refers).

After questions from members, the Chairperson thanked Jono and Craig for their presentation.

Item 7 of these minutes records the Board’s decision on this matter.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Correspondence

Community Board Resolved CCBCC/2024/00086 Original Officer Recommendation accepted without change

Part B

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receives the information in the correspondence report dated 9 September 2024.

2. Requests that staff investigate the gate proposal on behalf of the Spencerville Residents’ Association for Heyders Road and report back options to the Community Board.

Tim Baker/Jo Zervos Carried

8. Briefings

Community Board Resolved CCBCC/2024/00087 Original Officer Recommendation accepted without change

Part B

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Notes the information supplied during the Briefing.

Alex Hewison/Kelly Barber Carried

9. New Brighton Rugby Football Club - proposed new lease

Community Board Resolved CCBCC/2024/00088 Original Officer Recommendation accepted without change

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receives the information in the New Brighton Rugby Football Club - proposed new lease Report.

2. Grant a ground lease to New Brighton Rugby Football Club pursuant to section 54 of the Reserves Act 1977, for a lease period of thirty-three years including renewals for an area of approximately 46 square metres of Rawihti Domain being Pt Res 1616, Lot 2-3 DP3276, lot 9 DP 5123, Sec 3 SO 491011as shown on the plan described as Attachment A of the agenda report.

3. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

Tim Baker/Jo Zervos Carried

10. Waitai Coastal-Burwood-Linwood Community Board Area Report - September 2024

Community Board Resolved CCBCC/2024/00089 Original Officer Recommendation accepted without change

Part B

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receives the information in the Waitai Coastal-Burwood-Linwood Community Board Area Report - September 2024.

Kelly Barber/Alex Hewison Carried

11. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on matters of mutual interest:

· Southshore Residents’ Association – meeting attendance

· North Beach Residents’ Association – upcoming meeting

· New Brighton Residents’ Association – upcoming clean up event – 22 September 2024

· Keep Christchurch Beautiful AGM – meeting attendance

· Joint Southshore Residents’ Association and Avon Otakaro River Network Garden – Open

· Milton Switching Station – Opening Attendance

· Pages Road Bridge Project – NZTA funding

· Keyes Road water station – opening

· Rata Foundation – Councillor site visit

· Eco-Action planting at QEII – attendance

· Bexley Reserve Management Plan

· Ensors Road median planting – negative feedback received

· Better Off Funding – ACTIS carpark, completed and appreciation expressed to the Board

Karakia Whakamutunga: Led by Paul McMahon.

Meeting concluded at 5.38pm.

CONFIRMED THIS 7TH DAY OF OCTOBER 2024

Paul McMahon

Chairperson

8. Spencerville Reserve Basketball and Netball Hoop Install Request
Reference Te Tohutoro:	24/1578154
Responsible Officer(s) Te Pou Matua:	Jason Tickner, Parks and Recreation Planner
Accountable ELT Member Pouwhakarae:	Nigel Cox, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek a decision on the request from the Spencerville Residents’ Association (the Residents’ Association) to install a basketball hoop and netball hoop at Spencerville Reserve (refer Attachment A).

1.2 The report is in response to the Waitai Coastal-Burwood-Linwood-Community Board’s (the Community Board) action from the Residents’ Association public forum presentation on the 11 March 2024. The Community Board resolved: 1. Refer the issues raised for investigation and response back to the Board.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receives the information in the Spencerville Reserve Basketball and Netball Hoop Install Request report.

2. Approve the alteration of the existing tennis courts at Spencerville Reserve to include a basketball backboard, hoop, post and a netball post and hoop (refer Agenda Attachment A).

3. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Executive Summary Te Whakarāpopoto Matua

3.1 This report has been written in response to a request from the Spencerville Residents’ Association requesting a basketball hoop, backboard, post, and netball hoop and post be installed on the edge of the tennis court at Spencerville Reserve. No line markings are to be included as part of this proposal, as these hoops would be used informally (refer Attachment A).

3.2 The Residents’ Association has expressed that there are a number of tamariki and rangatahi in the community that are keen basketball players and are ‘making do’ with an old hoop at a residential property with limited space.

3.3 The closest property boundary to the proposed basketball hoop (the noisiest activity) is located approximately 32 metres away. Previous noise testing of other basketball courts indicates that suitable separation from properties to meet the District Plan noise standard is 25 metres.

3.4 There have been no recorded complaints relating to noise in Spencerville Reserve.

3.5 The nearest public basketball court to Spencerville Reserve is located at Spencer Park which is about 800 m away (1 minute drive or 10-minute walk). This park is a destination for many Christchurch residents and the facilities, including the basketball half court, are often in high demand during peak use times.

3.6 The next nearest basketball courts are at Brooklands Domain in Brooklands, which is 3.7 km away (4-minute drive or 45-minute walk), and Muka Park, Marshlands which is 5.3 km away (6-minute drive or 1 hour walk).

3.7 The nearest public netball court to Spencerville Reserve is located at Queenspark Reserve, Parklands, which is approximately 9.5 km away (1 minute drive or 10-minute walk).

3.8 Basketball is a growing sport across New Zealand. The New Zealand Secondary Schools Sports Council (NZSSSC) figures from 2018 indicate that it is the third largest sport in NZ secondary schools, overtaking football since 2016.

4. Background/Context Te Horopaki

4.1 The Spencerville Residents’ Association presented to the Community Board on 11 March 2024 at the public forum requesting approval to install a basketball hoop and netball hoop in Spencerville Reserve.

4.2 The Community Board issued an action to refer the issues raised to staff for investigation and response back to the Board.

4.3 The following related memos/information were circulated to the meeting members:

Date	Subject
11/03/2024	Waitai Coastal-Burwood-Linwood Community Board 11 March 2024 - Mel Gibson, Spencerville Residents Association Handout

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.4 The following reasonably practicable options were considered and are assessed in this report:

4.4.1 Allow the install of requested hoops – approve request

4.4.2 Do nothing – decline the request

4.4.3 Delay the install - wait until renewal of tennis court asset and include hoops at that stage.

4.5 The following options were considered but ruled out:

4.5.1 Build a new basketball and netball court – ruled out due to cost.

4.5.2 Install in another local reserve (Seafield Park/Bottle Lake Forest) – no existing/suitable hardstand area to accommodate a hoop install.

Options Descriptions Ngā Kōwhiringa

4.6 Preferred Option: Allow install of requested hoops – approve request.

4.6.1 Option Description: Approve the community request to allow the install of a new basketball hoop and netball hoop at Spencerville Reserve as detailed in the attachment.

4.6.2 Option Advantages

· Community access to sport and recreation facility is improved.

· Funded in a partnership between the Council and the Residents’ Association.

4.6.3 Option Disadvantages

· Minor capital input and future renewal expenditure.

4.7 Do nothing – decline the request.

4.7.1 Option Description: Decline the alteration of the tennis court at Spencerville Reserve, to include a netball and basketball post and hoop.

4.7.2 Option Advantages

· No capital outlay, renewal or maintenance expenditure.

4.7.3 Option Disadvantages

· Community access to sport and recreation facility is not improved.

4.8 Delay hoop installs - wait until renewal of court asset is undertaken.

4.8.1 Option Description: When the tennis court is due for renewal in 2042 the court is renewed as a multi-use court that includes netball and basketball.

4.8.2 Option Advantages

· Delay initial capital outlay.

4.8.3 Option Disadvantages

· Community access to sport and recreation facility is delayed.

· Unlikely that the Residents’ Association will co-fund due to delay.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – Do nothing	Option 3 – Delay
Cost to Implement	$7,000 - $10,000	$0	$7,000 - $10,000 in year 2042 (not inflation adjusted)
Maintenance/Ongoing Costs	$0	$0	$0
Funding Source	50% Project ID 61803 Community Parks Development of New Assets 50% Residents Association fundraising	NA	100% Project ID 43697 Recreational Surface Renewals
Funding Availability	Yes	NA	Yes
Impact on Rates	Immaterial	$0	Immaterial

5.1 The variation in the cost to implement is based on two different basketball hoops structures compliant with Council standards - a regular galvanised pole/plywood backboard or a Parklife premier powder coated pole and steel backboard. Depending on the Residents’ Association’s ability to fundraise their share, they may wish to install the regular hoop or the premier hoop.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There is low risk in this project, as it is community driven and has support from Council funding.

6.2 There is a risk, albeit low, of the Residents’ Association being unable to raise their portion of the funds toward the project.

Legal Considerations Ngā Hīraunga ā-Ture

6.3 As per the Christchurch City Council’s Delegation Register, 9 August 2024, the Community Board has the delegation to;

6.3.1 Approve the location of, and construction of, or alteration or addition to, any structure or area on parks and reserves provided the matter is within the policy and budget set by the Council. (Part D – Sub Part 1 – Community Boards – Pg 96)

6.4 Other Legal Implications:

6.4.1 There is no legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.5 The recommendation aligns with the Christchurch City Council’s Strategic Framework.

6.6 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by using the engagement and significance matrix. Staff have considered the significance of the decision to be made by the Community Board. The assessment is that the matter is of low significance for the following reasons:

6.6.1 A small suburb and group of park users are affected by this decision.

6.6.2 The alterations would cause only minimal disruption

6.6.3 The alteration to the tennis court to include netball and basketball facilities will be a positive improvement to the reserve and will encourage more use of this space.

6.7 The recommendation is consistent with the Council’s Plans and Policies;

· Physical Recreation and Sports Strategy 2002

6.8 The recommendation supports the Council's Long Term Plan (2024 - 2034):

6.9 Parks, Heritage and Coastal Environment

6.9.1 Activity: Parks and Foreshore

· Level of Service: 6.8.5 Resident satisfaction with the overall availability of recreation facilities within the City’s parks and foreshore network - >= 70%

Community Impacts and Views Ngā Mariu ā-Hāpori

6.10 The Residents’ Association has presented a petition from the surrounding neighbours supporting the proposal. One adjoining property signature was not provided in the petition.

6.11 Council officers have undertaken a letter drop regarding the proposal to all surrounding neighbours on 15 August 2024. No responses or objections to the proposal were received.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.12 The decision does not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.13 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.14 The decision in this report is likely to:

6.14.1 Contribute positively to emissions reductions, in that the proposal provides community recreation opportunities that they may have had to drive to access currently.

7. Next Steps Ngā Mahinga ā-muri

7.1 If the Community Board approves the proposal, the Residents’ Association can start fundraising for their contribution to the hoop.

7.2 The hoop would be installed as soon as the funds are raised by the Residents’ Association.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Spencerville Reserve - proposed location of basketball hoop and netball post	19/1267961	18

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Jason Tickner - Parks & Recreation Planner

Approved By

Kelly Hansen - Manager Parks Planning & Asset Management

Al Hardy - Manager Community Parks

Rupert Bool - Acting Head of Parks

9. Canterbury Billiards and Snooker Association - proposed new lease - Cuthberts Green
Reference Te Tohutoro:	24/1560321
Responsible Officer(s) Te Pou Matua:	Felix Dawson, Leasing Consultant
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 To consider the application for a new ground lease by the Canterbury Billiards and Snooker Association for part of Cuthberts Green.

1.2 The current lease has expired, and a new lease is required. A new lease is proposed on the basis that the Canterbury Billiards and Snooker Association is a sound organisation with a track record and commitment to provide opportunities of a recreational nature.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receives the information in the Canterbury Billiards and Snooker Association - proposed new lease - Cuthberts Green Report.

2. Grant a ground lease to Canterbury Billiards and Snooker Association pursuant to section 54 of the Reserves Act 1977, for a lease period of thirty-three years including renewals for an area of approximately 270 square metres of Cuthberts Green being part of Sec 4 SO470186, TR 667331 as shown on the plan described as Attachment A of the agenda report.

3. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Executive Summary Te Whakarāpopoto Matua

3.1 The Canterbury Billiards and Snooker Association was formed in around 1937 and has leased the site at Cuthberts Green since 1978 as a clubroom for the playing of casual and competitive billiards and snooker.

3.2 It remains a motivated and active club with solid membership and consistent activity including the running of local and national tournaments. It requires security of tenure to plan ongoing activities with certainty.

4. Background/Context Te Horopaki

The Property

4.1 The part of Cuthberts Green on which the Canterbury Billiards and Snooker Association is sited is located at 210-220 Pages Road as shown in red below. It is held as recreation reserve pursuant to the Reserves Act 1977.

A aerial view of a town

Description automatically generated

4.2 Canterbury Billiards and Snooker Association (CBSA) is located near Shuttle Drive- at the north end of Cuthberts Green marked A below. Key lessees in the area are Badminton Canterbury Inc marked B, and the Canterbury Softball Association marked C. The Council owned and managed Cowles Stadium is marked D.

Canterbury Billiards and Snooker Association Inc

4.3 The Canterbury Billiards and Snooker Association (CBSA) was formed in around 1937 and has leased the site at Cuthberts Green since 1978 for the purpose of playing billiards and snooker. CBSA is a member of the New Zealand Billiards and Snooker Association and is the home of snooker and billiards in Canterbury providing an umbrella association for other local clubs. It has a strong management committee which run annual local and national competitions. CBSA has a long history of successful competitors at all levels.

4.4 CBSA has over one hundred members and although runs on limited income, still has a positive bank balance. It meets the Council requirements as a suitable lessee:

· Incorporated society for recreation purpose.

· Steady membership.

· Historical use and investment on the site.

· Financially stable.

4.5 On the basis of the above staff recommmend a new lease with the following key lease terms:

· Ground lease, 270 sqm (approx).

· Initial lease term 11 years with two rights of renewal.

· Rent calculated in accordance with policy for ground lease to sports clubs and community groups. Rental under current rent rates $410.40 plus GST.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.6 The following reasonably practicable options were considered and are assessed in this report:

4.6.1 Enter into a new ground lease.

4.6.2 Do not enter into a ground lease.

4.7 The following options were considered but ruled out:

· Do Nothing.

Not feasible: The Club requires certainty to enable it to plan future use with confidence.

· Require removal and revert to open park space.

Not feasible: will incur staff costs for negotiation of removal, then cost for re-instatement and on-going maintenance. There is no identified need for additional open space on that location.

Options Descriptions Ngā Kōwhiringa

4.8 Preferred Option: Enter into a new ground lease.

4.8.1 Option Description: Enter into a new ground lease on standard terms.

4.8.2 Option Advantages

· Consistent with policy of dealing with sports clubs with investment on site.

· Provides certainty for the Club.

· Consistent with the public use of the reserve.

4.8.3 Option Disadvantages

Some risk due to limited income.

4.9 Do not enter into new lease.

4.9.1 Option Description: Do not approve a new lease and seek alternative use for some other unidentified use.

4.9.2 Option Advantages

· Possible more active use of site with another user.

4.9.3 Option Disadvantages

· Will incur staff costs with no certainty of success.

· The Club has invested on site and has a solid membership and finances, so to not grant a lease would be inconsistent with Council policy.

Analysis Criteria Ngā Paearu Wetekina

4.10 The options in terms of the lease were assessed taking into account lessee investment on site and the need for certainty for ongoing operation as against alternative use for the park.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

5.1 Cost to Implement - Preparation of lease and public advertising costs to be recovered from tenant.

5.2 Maintenance/Ongoing costs- tenant responsibility.

5.3 Funding Source- operational funds.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There is a risk of the lessee failing to continue operating, pay rent or maintain the premises. The risk is assessed as low. There would be staff costs in seeking a new user and maintenance costs if not successful. The likelihood of these consequences occurring is considered low based on existing solid club numbers, level of activity and track record.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Delegations Parks (Part D-sub Part 1- Community Boards) Authority delegated from Council to Community Boards.

“To grant leases of recreation reserves in accordance with this section”- section 54 Reserves Act 1977.

6.2.2 Reserves Act 1977-Lease entered into pursuant to section 54 Reserves Act 1977.

6.3 Other Legal Implications:

6.3.1 Local Government Act 2002-Decision Making including consideration of community views.

6.3.2 Reserves Act 1977, use consistent with recreation use classification, public notice pursuant to section 54.

6.3.3 Department of Conservation approval pursuant to delegation to CEO.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework, in particular the strategic priority of being an inclusive and equitable city that puts people at the centre. Local sports club enable wellbeing, accessibility and connection.

6.4.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the number of people affected, the level of impact on those affected and the low cost to Council associated with entering into the lease.

6.4.3 Leasing Council - dealing unilaterally with incumbent tenant where there is only one logical tenant including not-for-profit organisations particularly sports clubs on reserves.

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Communities & Citizens

6.6.1 Activity: Recreation, Sports, Community Arts and Events

· Level of Service: 7.0.3.1 Support citizen and partner organisations to develop, promote and deliver recreation and sport in Christchurch - 4,000 hours of staff support provided per annum.

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 Community engagement involved: direct contact with the neighbouring lessees on the reserve, public notice in the Christchurch Press on 19 March 2024 and notification in the public notices of the Council website. No responses were received.

6.8 Staff consider that the above is sufficient consideration of community views taking into account the significance of the decision proposed.

6.9 The decision affects the following wards/Community Board areas:

6.9.1 Waitai Coastal -Burwood- Linwood Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.10 The decision does not a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.11 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.12 The proposal was forwarded to Mahaanui Kurataio for comment on 26 January 2024 and they have responded that there were no issues.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.13 The proposals in this report are unlikely to contribute significantly to adaption to the impacts of climate change or emissions reductions. The proposal to enter into a new lease for an existing use does not have an impact on climate change as there is limited carbon footprint associated with leasing itself and there is no change to current emissions. In terms of the activities associated with the lease, the club encourages local community involvement and in that sense the carbon associated with travel is low. There are no development plans associated with the activities that involve significant use of resources.

7. Next Steps Ngā Mahinga ā-muri

7.1 Property staff to undertake final negotiation of lease terms and complete documentation.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Canterbury Billards and Snooker Lease Plan	24/1639917	25

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Felix Dawson - Leasing Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Al Hardy - Manager Community Parks

Rupert Bool - Acting Head of Parks

10. Alexandrina/Georgina/Donne Street - Proposed Intersection Improvements
Reference Te Tohutoro:	24/1442170
Responsible Officer(s) Te Pou Matua:	Courtney Fale, Traffic Engineer
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 For the Waitai Coastal-Burwood-Linwood Community Board to approve the implementation of give-way controls and no stopping restrictions on Alexandrina and Donne Streets at their intersections with Georgina Street.

1.2 This report has been written in response to a safety concern raised by a member of the community.

1.3 The recommended option is to install give-way controls and no stopping restrictions in accordance with Agenda Attachment A.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receives the information in the Alexandrina/Georgina/Donne Street - Proposed Intersection Improvements Report.

2. Notes that the decision in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the parking or stopping restrictions described in resolutions 4 to 13 below.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the western side of Georgina Street, commencing at its intersection with Alexandrina Street and extending in a northerly direction for a distance of 19 metres, as detailed in Agenda Attachment A.

5. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the western side of Georgina Street commencing at its intersection with Alexandrina Street and extending in a southerly direction for a distance of 16 metres, as detailed in Agenda Attachment A.

6. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the eastern side of Georgina Street, commencing at its intersection with Donne Street and extending in a northerly direction for a distance of 16 metres, as detailed in Agenda Attachment A.

7. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the eastern side of Georgina Street, commencing at its intersection with Donne Street and extending in a southerly direction for a distance of 14 metres, as detailed in Agenda Attachment A.

8. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the northern side of Alexandrina Street, commencing at its intersection with Georgina Street and extending in a southwesterly direction for a distance of 15 metres, as detailed in Agenda Attachment A.

9. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the southern side of Alexandrina Street, commencing at its intersection with Georgina Street and extending in a southwesterly direction for a distance of 15 metres, as detailed in Agenda Attachment A.

10. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the northern side of Donne Street, commencing at its intersection with Georgina Street and extending in a northeasterly direction for a distance of 23 metres, as detailed in Agenda Attachment A.

11. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the southern side of Donne Street, commencing at its intersection with Georgina Street and extending in a northeasterly direction for a distance of 11 metres, as detailed in Agenda Attachment A.

12. Approves, pursuant to Clause 6 of the Christchurch City Council Traffic and Parking Bylaw 2017, that a give way control be placed against Alexandrina Street at its intersection with Georgina Street, as shown in Agenda Attachment A.

13. Approves, pursuant to Clause 6 of the Christchurch City Council Traffic and Parking Bylaw 2017, that a give way control be placed against Donne Street at its intersection with Georgina Street, as shown in Agenda Attachment A.

14. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).

3. Executive Summary Te Whakarāpopoto Matua

3.1 A safety concern has been raised by a member of the community due to the lack of formal traffic controls at the intersection of Georgina, Alexandrina and Donne Street intersection. There is also limited visibility for people wanting to cross the road as cars can park close to the intersection.

3.2 The recommended option is to install give-way controls and no stopping restrictions in accordance with Agenda Attachment A.

3.3 Options within this report have been assessed against relevant industry-standard design guidance.

4. Background/Context Te Horopaki

4.1 A safety concern has been raised by a member of the community due to the lack of formal traffic controls at the intersection of Georgina, Alexandrina and Donne Street intersection. As per the Land Transport Road User Rule (Sub Section 10.1) all crossroads intersections must be subject to a priority, roundabout or traffic signal control.

4.2 There are pedestrian cutdowns on all four corners of this intersection. Visibility for pedestrians crossing the street is restricted when cars park close to these.

4.3 In the last ten years, Waka Kotahi crash data shows there has been no recorded crashes on Alexandrina or Donne Streets and there has been one, non-injury crash along the length of Georgina Street.

4.4 The intersection is classified as low risk under Council’s risk mapping system.

4.5 If approved, the recommendations will be implemented within the current financial year (generally around four weeks after the contractor receives the request, but this is subject to other factors such as resourcing and prioritisation beyond Council’s control).

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.6 Preferred Option: Recommended option

4.6.1 Option Description: Install give-way controls and no stopping restrictions.

4.6.2 Option Advantages

· Reduces the likelihood (risk) of crashes at the intersection.

· Improves sightlines for people wanting to cross the road.

4.6.3 Option Disadvantages

· Cost to implement.

4.7 Do Nothing

4.7.1 Option Description: Maintain status quo.

4.7.2 Option Advantages

· No cost.

4.7.3 Option Disadvantages

· Does not address safety concerns.

· Current layout of intersection does not comply with legislative requirements.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – Do Nothing
Cost to prepare report	Approximately $750	Approximately $750
Cost to Implement	Approximately $2500	$0
Maintenance/Ongoing Costs	Covered by existing maintenance contract.	Covered by existing maintenance contract.
Funding Source	Traffic Operations Team traffic signs and markings budget.	N/A
Funding Availability	Yes	N/A
Impact on Rates	N/A	N/A

6. Considerations Ngā Whai Whakaaro

Legal Considerations Ngā Hīraunga ā-Ture

6.1 Statutory and/or delegated authority to undertake proposals in the report:

6.1.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking or stopping restrictions by resolution.

6.1.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping and traffic control devices.

6.1.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.2 Other Legal Implications:

6.2.1 There is no other legal context, issue, or implication relevant to this decision.

6.2.2 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in this report.

Strategy and Policy Considerations Te Whai Kaupapa here

6.3 The required decision:

6.3.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.3.2 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

6.3.3 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

6.3.4 The community engagement and consultation outlined in this report reflect the assessment.

6.4 This report supports the Council's Long Term Plan (2024 - 2034):

6.5 Transport

6.5.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network (DIA 1) - 4 less than previous FY

· Level of Service: 16.0.10 Maintain the perception (resident satisfaction) that Christchurch is a walking friendly city - >=85% resident satisfaction

Community Impacts and Views Ngā Mariu ā-Hāpori

6.6 Consultation letters were sent to the four properties at the intersection who would be directly impacted by the recommendation. Staff received no feedback to the proposal.

6.7 The Team Leader Parking Compliance supports the preferred option.

6.8 The decision affects the following wards/Community Board areas:

6.8.1 Waitai Coastal-Burwood-Linwood

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.9 The decision does not involve a significant decision concerning ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.10 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.16 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved, staff will arrange for new road marking and signage to be installed in the current financial year.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Attachment A: Alexandrina St-Georgina St-Donne St Propsed Intersection Improvements	24/1442422	32

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Courtney Fale - Traffic Engineer

Approved By

Gemma Dioni - Principal Advisor Transportation Safety

Stephen Wright - Manager Operations (Transport)

11. Bluestone Drive and Alpine View Lane - Proposed No Stopping Restrictions
Reference Te Tohutoro:	24/1432164
Responsible Officer(s) Te Pou Matua:	Courtney Fale, Traffic Engineer
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 For the Waitai Coastal-Burwood-Linwood Community Board to consider the approval of installing no stopping restrictions to allow visibility of (and for) pedestrians near the pedestrian cutdowns on Bluestone Drive and Alpine View Lane.

1.2 This report has been written following staff investigation after safety concerns were raised by a resident in the area.

1.3 The recommended option is to install No Stopping Restrictions as shown in Attachment A.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receives the information in the Bluestone Drive and Alpine View Lane - Proposed No Stopping Restrictions Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the western side of Bluestone Drive, commencing at its intersection with Prestons Road and extending in a northerly direction for a distance of 48 metres, as detailed in Agenda Attachment A.

5. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the eastern side of Bluestone Drive, commencing its intersection with Prestons Road and extending in a northerly direction for a distance of 30 metres, as detailed in Agenda Attachment A

6. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the eastern side of Bluestone Drive, commencing at its intersection with Alpine View Lane and extending in a northerly direction for a distance of 28 metres, as detailed in Agenda Attachment A

7. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the northern side of Alpine View Lane, commencing at its intersection with Bluestone Drive and extending in an easterly direction for a distance of 39 metres, as detailed in Agenda Attachment A

8. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the southern side of Alpine View Lane commencing at its intersection with Bluestone Drive and extending in an easterly direction for a distance of 37 metres, as detailed in Agenda Attachment A

9. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).

3. Executive Summary Te Whakarāpopoto Matua

3.1 Safety concerns have been raised regarding restricted visibility caused by on-street parking near the intersection of Bluestone Drive and Alpine View Lane. Implementing the proposed recommendations will lead to a reduction in the risk of a crash by improving sightlines for pedestrians at the crossing points.

3.2 The recommended option is to install no stopping restrictions in accordance with Agenda Attachment A.

3.3 The recommendations in this report will help to achieve the desired community outcome of a well-connected and accessible city through improved road safety.

3.4 Options within this report have been assessed against relevant industry-standard design guidance.

4. Background/Context Te Horopaki

4.1 The Land Transport (Road User) Rule 2004, states that vehicles may not park within 6 metres of a pedestrian crossing point and/or intersection. Vehicles have been observed (by staff) parked so that they impede pedestrian visibility of oncoming traffic.

4.2 Visibility can be limited for pedestrians by parked vehicles on Bluestone Drive. There are high parking demands in the area due to staff parking associated with Alpine View Retirement Village.

4.3 Waka Kotahi crash data shows there has been 1 non-injury crash within close proximity of this location on Bluestone Drive in the last ten years.

4.4 If approved, the recommendations will be implemented within the current financial year (generally around four weeks after the contractor receives the request, but this is subject to other factors such as resourcing and prioritisation beyond Council’s control).

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.5 The following reasonably practicable options were considered and are assessed in this report:

4.5.1 Install no stopping restrictions in accordance with Attachment A.

4.5.2 Do nothing

Options Descriptions Ngā Kōwhiringa

4.6 Preferred Option: Install no stopping restrictions.

4.6.1 Option Advantages

· Increases visibility of and for pedestrians and vehicles.

4.6.2 Option Disadvantages

· Cost to implement

· Removal of 7 (perceived) parking spaces although majority of these are illegal and/or considered unsuitable .

4.7 Do nothing

4.7.1 Option Advantages

· No cost

4.7.2 Option Disadvantages

· Does not address safety concerns for pedestrians crossing Bluestone Drive and Alpine View Lane.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – Do Nothing
Cost to Implement	Approximately $940	$0
Cost to prepare report – Opex from Traffic Operations Staff Budget	Approximately $750	Approximately $750
Maintenance/Ongoing Costs	$ 350	$0
Funding Source	Traffic Operations Signs & Markings	N/A
Funding Availability	Available	N/A
Impact on Rates	N/A	N/A

6. Considerations Ngā Whai Whakaaro

Legal Considerations Ngā Hīraunga ā-Ture

6.1 Statutory and/or delegated authority to undertake proposals in the report:

6.1.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking or stopping restrictions by resolution.

6.1.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.2 Other Legal Implications:

6.2.1 There is no other legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.3 The required decision

6.3.1 Aligns with the Christchurch City Council’s Strategic Framework

6.3.2 Has been assessed to be of low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

6.4 This report supports the Council's Long Term Plan (2024 - 2034):

6.5 Transport

6.5.1 Activity: Transport

· Level of Service: 10.5.1 Limit deaths and serious injury crashes per capita for cyclists and pedestrians - <=12 crashes per 100,000 residents.

· Level of Service: 16.0.10 Maintain the perception (resident satisfaction) that Christchurch is a walking friendly city - >=85% resident satisfaction.

Community Impacts and Views Ngā Mariu ā-Hāpori

6.6 Consultation letters including a plan of the recommended option were sent to 2 affected property owners and residents. Staff received no responses.

6.7 The Team Leader Parking Compliance supports the preferred option.

6.8 The decision affects the following wards/Community Board areas:

6.8.1 Waitai Coastal-Burwood-Linwood Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.10 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.16 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved, staff will arrange for new road marking and signage to be installed in the current financial year.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Attachment A - Bluestone Drive Proposed No Stopping Restrictions	24/1538313	38

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Courtney Fale - Traffic Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

12. Rookwood Avenue and Marriotts Road - Proposed intersection improvements
Reference Te Tohutoro:	24/1619100
Responsible Officer(s) Te Pou Matua:	Courtney Fale, Traffic Engineer
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 For the Waitai Coastal-Burwood-Linwood Community Board to approve the implementation of a Stop control on Marriotts Road at its intersection with Rookwood Avenue, in addition to no stopping restrictions on Rookwood Avenue and Marriotts Road.

1.2 This report has been written in response to safety concerns that were raised by a member of the community.

1.3 The recommended option is to install a Stop control and no stopping restrictions in accordance with Agenda Attachment A.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receives the information in the Rookwood Avenue and Marriotts Road - Proposed intersection improvements Report.

2. Notes that the decision in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the northeastern side of Rookwood Avenue, commencing at its intersection with Marriotts Road and extending in a north westerly direction for a distance of 60 metres, as detailed in Agenda Attachment A.

5. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the northwestern side of Marriotts Road, commencing at its intersection with Rookwood Avenue and extending in a north westerly direction for a distance of 28 metres, as detailed in Agenda Attachment A.

6. Approves, pursuant to Clause 6 of the Christchurch City Council Traffic and Parking Bylaw 2017, that a Stop control be placed against Marriotts Road at its intersection with Rookwood Avenue, as shown in Agenda Attachment A.

7. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).

3. Executive Summary Te Whakarāpopoto Matua

3.1 A member of the community raised safety concerns regarding the Marriotts Road and Rookwood Avenue intersection due to restricted visibility caused by on-street parking close to the intersection. Implementing the noted recommendations will lead to a reduction in the risk of a crash by improving sightlines at the intersection.

3.2 The intersection of Marriotts Road and Rookwood Ave is currently controlled by a Give-Way control, however investigations have shown a Stop control would be appropriate in this location.

3.3 Community engagement was undertaken, and initial plans were adjusted to accommodate a request by one directly affected resident.

3.4 The recommended option is to install a Stop control and no stopping restrictions in accordance with Agenda Attachment A.

3.5 Options within this report have been assessed against relevant industry-standard design guidance.

4. Background/Context Te Horopaki

4.1 Rookwood Avenue and Marriotts Road form a Give-Way controlled T-intersection with priority given to Rookwood Avenue.

4.2 Parked vehicles on Rookwood Avenue and physical obstructions on private property at the corner reduce visibility. A Stop control is therefore warranted.

4.3 Waka Kotahi crash data shows there have been two crashes in this location within the last ten years. Neither were related to the layout of the intersection.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.5 The following options were considered but ruled out:

· Maintaining the existing length of no stopping restrictions on Marriotts Road. This option would disregard the request received by the affected property owner during the community engagement process.

· Reduced extension of no stopping restrictions on Rookwood Avenue. This option was ruled out as it would not provide the required (90 metres) safe intersection sight distance for vehicle making a right-hand turn form Marriotts Road onto Rookwood Avenue.

Options Descriptions Ngā Kōwhiringa

4.6 Preferred Option: Recommended Option

4.6.1 Option Description: Install Stop control and no stopping restrictions as per Agenda Attachment A.

4.6.2 Option Advantages

· Reduces the likelihood (risk) of crashes at the intersection.

4.6.3 Option Disadvantages

· Cost to implement.

4.7 Do Nothing

4.7.1 Option Description: Maintain status quo.

4.7.2 Option Advantages

· No further cost.

4.7.3 Option Disadvantages

· Does not address safety concerns.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – Do Nothing
Cost to prepare report	Approximately $750	Approximately $750
Cost to Implement	Approximately $1500	N/A
Maintenance/Ongoing Costs	Covered by existing maintenance contract.	Covered by existing maintenance contract.
Funding Source	Traffic Operations Team traffic signs and markings budget.	N/A
Funding Availability	Yes	N/A
Impact on Rates	N/A	N/A

6. Considerations Ngā Whai Whakaaro

Legal Considerations Ngā Hīraunga ā-Ture

6.1 Statutory and/or delegated authority to undertake proposals in the report:

6.1.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking or stopping restrictions by resolution.

6.1.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.2 Other Legal Implications:

6.2.1 There is no other legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.3 The required decision:

6.3.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.3.2 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

6.4 The community engagement and consultation outlined in this report reflect the assessment.

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Transport

6.6.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network (DIA 1) - 4 less than previous financial year.

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 Consultation letters were sent to five property owners/residents. Staff received two responses: one in full support of the proposal and one supporting the proposal with a request for some adjustments.

The requests included:

· Extension of the no stopping restrictions to the driveway of 18 Rookwood Ave (which faces Marriotts Road). This request is reflected in the proposed plan shown in Agenda Attachment A.

· To reduce the extension of no stopping restrictions on Rookwood Avenue to near the pedestrian entrance of 18 Rookwood Avenue. This was not possible to accommodate as it would only allow 70 metres of sight distance whereas the safe intersection sight distance required is 90 metres.

6.8 The Team Leader Parking Compliance supports the preferred option.

6.9 The decision affects the following wards/Community Board areas:

6.9.1 Waitai Coastal–Burwood-Linwood Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.10 The decision does not involve a significant decision concerning ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.11 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.16 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved, staff will arrange for new road marking and signage to be installed in the current financial year.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Attachment A: Marriotts Road - Rookwood Ave Proposed Intersection Improvements	24/1619395	44

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Courtney Fale - Traffic Engineer

Approved By

Gemma Dioni - Principal Advisor Transportation Safety

Stephen Wright - Manager Operations (Transport)

13. Waitai Coastal-Burwood-Linwood Summer with your Neighbours 2024/25
Reference Te Tohutoro:	24/1628732
Responsible Officer(s) Te Pou Matua:	Hannah Martin, Community Support and Event’s Coordinator
Accountable ELT Member Pouwhakarae:	Nigel Cox, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waitai Coastal-Burwood-Linwood Community Board to consider applications received for the 2024-25 Waitai Coastal-Burwood-Linwood Summer with your Neighbours and to allocate funding as appropriate.

1.2 There is a balance of $4,500 allocated to the 2024-25 Coastal-Burwood-Linwood Summer with your Neighbours.

1.3 The staff recommendations in this report total $2,912.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receives the information in the Waitai Coastal-Burwood-Linwood Summer with your Neighbours 2024/25 Report.

#	Applicant/Organisation	Activity	# Attending	Amount Recommended
1.	Nigel Collings	Community BBQ	60	$150
2.	Sarah Elicker	Street Get Together	40	$100
3.	Keren Persen	Street BBQ	27	$68
4.	Anne Marie McAllister	Street BBQ	30	$75
5.	Brian Jones	Street Party	40	$100
6.	Chey Wessinger	Neighbourhood BBQ	100	$200
7.	Joanne Lill	Private Lane Annual Christmas party	20	$50
8.	Steven Muir (Aranui Bike Fixup)	End of year BBQ	30	$75
9.	Kim Hillson	Street BBQ	30	$75
10.	Kylie Sullivan	Street BBQ	70	$175
11.	Nick Hamilton	Family BBQ and games day	130	$200
12.	Scott Blinman	Street BBQ	40	$100
13.	Matthew Wilson (Avondale Community Garden)	Community BBQ	150	$200
14.	Annette Hobby	Lane Residents BBQ	30	$75
15.	Julie Dance	Neighbour Lunch	20	$50
16.	Elissa Smith	BBQ - Build a Burger Event	30	$75
17.	Koral Fitzgerald (Beach Road Neighbourhood Support Group)	Neighbourhood support group socialization and BBQ	32	$80
18.	Liz Cropp (Linwood Baptist Community Church)	Community Fun Day BBQ	125	$200
19.	Jordan Dickinson	Community Halloween Walk through	1241	$200
20.	Martz Witty (Anglican Parish of Linwood-Aranui)	Neighbourhood Shrove Tuesday Celebration	75	$188
21.	Hana Phillpotts (Woolston Playcentre)	Woolston Playcentre messy play open day	50	$125
22.	Gaylene Waugh (Linwood Resource Centre & Community Gardens)	Lunch Party	45	$113
23.	Betty Chapman (WACST @ Burwood)	Neighbourhood Brunch	30	$75
24.	Betty Chapman (Bottlelake Residents)	BBQ	35	$88
25.	James Ridpath	Neighbourhood BBQ	30	$75

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Note that the granted funds are to be used towards food, non-alcoholic drinks or invitation/advertising costs only.

4. Return any funding not required for the Waitai Coastal-Burwood-Linwood 2024-25 Summer with your Neighbours back to the 2024-25 Waitai Coastal-Burwood-Linwood Discretionary Response Fund.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned with the Council's Strategic Framework and in particular the strategic priority of Strengthening Communities. It will provide a strong sense of community, active participation in civic life, safe and healthy communities, celebration of our identity through arts, culture, heritage and sport, valuing the voices of children and young people.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any Council-adopted policies, standards or criteria.

3.2.2 The Fund does not cover:

· Legal or environmental court challenges against the Council, Council Controlled Organisations, or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.4 The significance level was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At its extraordinary meeting on 25 July 2024, the Waitai Coastal-Burwood-Linwood Community Board resolved to allocate $4,500 from its 2024-25 Discretionary Response Fund to its 2024-25 Summer with your Neighbours.

3.7 Local community groups and previous applicants were sent information inviting them to apply for Summer with your Neighbours funding as allocated by the Board.

3.8 Summer with your Neighbours will run from 26 October 2024 to 31 March 2025. Applications for funding opened on 13 July 2024 and closed at 5pm on 11 August 2024.

3.9 Shortly after the closing date, 25 applications had been received. For comparison, the 2023-24 Waitai Coastal-Burwood-Linwood Summer with your Neighbours, 35 applications were received, with 35 being presented to the Board for consideration having met the guidelines and provided enough information to enable assessment of their application.

3.10 The 25 applications received from the 2024-25 Waitai Coastal-Burwood-Linwood Summer with your Neighbours were assessed to ensure that they meet the guidelines and staff have recommended an amount to be allocated to each application. All successful applicants will be told that the funding allocated to them can be used towards food, non-alcoholic drinks or invitation/advertising costs only.

3.11 The officer recommendations were based on the following, in order to maintain consistency over the allocation of recommendations city-wide:

3.12 A formula of $2.50 per person has been applied city-wide as a consistent approach to applications.

3.13 A maximum of $200 per event was applied to all applicants.

3.14 Where two approximate attendee numbers have been noted, recommendations are based on the higher approximate figure.

3.15 When the requested amount is less than the $2.50 per head formula, the requested amount is what has been recommended.

3.16 Organisations have been recommended for funding by staff for the 2024-25 Waitai Coastal-Burwood-Linwood Summer with your Neighbours.

3.17 A decision matrix (refer Attachment A) outlines the applications and staff recommendations. Also included are the Summer with your Neighbours Guidelines (refer Attachment B).

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Waitai Coastal-Burwood-Linwood - Summer With your Neighbours 2024-25 - Matrix and Evaluation	24/1628656	49
b ⇩	Summer With Your Neighbours 2024 - Guidelines	24/1155799	50

Signatories Ngā Kaiwaitohu

Author	Hannah Martin - Community Support & Events Coordinator
Approved By	Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

14. Waitai Coastal-Burwood-Linwood - Better-Off Fund Applications for Consideration - Bromley Community Association Inc and Youthtown Incorporated
Reference Te Tohutoro:	24/1672513
Responsible Officer(s) Te Pou Matua:	Christopher Turner-Bullock, Community Governance Manager
Accountable ELT Member Pouwhakarae:	Nigel Cox, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waitai Coastal-Burwood-Linwood Community Board to consider applications for funding from its Better-Off Fund as listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00068392	Bromley Community Association Inc	Activate Bromley	$17,823	$16,040

1.2 There is currently a balance of $73,084 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receives the information in the Waitai Coastal-Burwood-Linwood - Better-Off Fund Applications for Consideration - Bromley Community Association Inc and Youthtown Incorporated Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Un-allocate the $30,000 approved on 11 December 2023 towards the Waitai Youth Board project, noting that these funds are no longer required to progress the project, and return the funds to the Waitai Coastal-Burwood-Linwood Better Off Fund.

4. Approves a grant of $16,040 from its Better-Off Fund to Bromley Community Association Inc towards the Activate Bromley project.

5. Note that the Community Governance Manager will approve a grant of $20,000 as per the delegation granted by Council on 21 February 2024 from the Better Off Funding Citywide Safety to Youthtown Incorporated for a Kaimahi Rangatahi Youth worker for Woolston.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned to the Council's Strategic Framework and in particular the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City. The projects also align with the Te Haumako Te Whitingia Strengthening Communities Together Strategy.

3.2 The purpose of the fund is to partner with organisations and groups to support local initiatives, projects, and activities through additional Community Board funding, including a focus on supporting local action to increase climate resilience.

3.3 Projects will improve well-being by building social capital, encouraging participation, increase accessibility and connectedness – generating opportunities for youth, and diverse communities and increasing local pride.

3.4 When considering allocation of funds, priority will be given to projects/initiatives that contribute towards the following outcomes:

· Increasing the tree canopy across the city and our regional parks

· Enhancing biodiversity

· Safer neighbourhoods

· Repairing infrastructure and facilities

· Responding to climate change through adaptation planning

· Encouraging active travel

3.5 Projects should also show a strong alignment to the Council's Te Haumako Te Whitingia Strengthening Communities Together Strategy.

3.6 Priority will also be given to projects that directly contribute towards achieving Community Board Plan priorities.

Decision Making Authority Te Mana Whakatau

3.7 The Community Board has the delegated authority to determine the allocation of the Better-Off Fund for each community.

3.7.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.7.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled Organisations, or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.8 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.9 The level of significance was determined by the number of people affected and/or with an interest.

3.10 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.11 At the time of writing, the balance of the Better-Off Fund is as below.

Total Budget 2023/25	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$500,000	$426,916	$73,084	$87,044

3.12 Based on the current Better-Off Fund criteria, the above applications are eligible for funding.

3.13 The attached Project Brief(s) provide detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Better Off Funding Project Brief - Activate Bromley	24/1675488	54
b ⇩	Better Off Funding Project Brief - Youthtown	24/1675532	58

Signatories Ngā Kaiwaitohu

Author

Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

Approved By

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

15. Waitai Coastal-Burwood-Linwood Community Board Area Report - October 2024
Reference Te Tohutoro:	24/821946
Responsible Officer(s) Te Pou Matua:	Christopher Turner-Bullock, Community Governance Manager
Accountable ELT Member Pouwhakarae:	Nigel Cox, Acting General Manager Citizens and Community

1. Purpose of Origin of the Report Te Pūtake Pūrongo

1.1 This report provides the Board with an overview of initiatives and issues current within the Community Board area.

1.2 The is a monthly staff-generated report.

2. Recommendations Ngā Tūtohu

Officer Recommendations

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receives the information in the Waitai Coastal-Burwood-Linwood Community Board Area Report - October 2024.

Chairpersons Recommendations

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receives the information in the Waitai Coastal-Burwood-Linwood Community Board Area Report - October 2024.

2. Formally approves the Raranga te Rawhiti – Weaving the East Strategic Map, noting that it is a living document.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity

Detail

Timeline

Strategic Alignment

Avon-Ōtākaro Network

A little bit of a nerdy planting event was the networks' last ever planting session at Anzac Reserve.

The site, just off Brooker Avenue is thriving, packed full with plants and at this event volunteers managed to squeeze in a few more, maximising the biodiversity outcomes.

This now completes the work at Anzac Reserve which is a part of the on-going efforts to restore the native forest along the river corridor as part of the Ōtākaro River Corridor Regeneration Plan.

31 August 2024

Enhancing Environmental Wellbeing:

Support delivery of the Ōtākaro Avon River Corridor Regeneration Plan acknowledging the significant opportunity it plays by enhancing positive community wellbeing, building connection and improving resilience.

New Brighton Mall

As part of the New Brighton Mall Upgrade project, staff have undertaken some investigations over the first two weeks of September along the mall (the pedestrian section between Marine Parade and Oram Avenue).

The investigations are the next stage in the Mall upgrade project. They are required to inform the design and will confirm depths and locations of services (water, power, stormwater etc), tree root depths, ground conditions, presence of coal tar or other contaminants and the levels for drainage.

Ongoing

New Brighton Mall

Support the progression of the Oram Avenue extension, including investigation of all options.

3.2 Community Funding Summary

3.2.1 For the Board’s Information, a summary is provided (refer Attachment A) on the status of the Board’s 2024-25 funding as at 17 September 2024.

3.2.2 Youth Development Fund

Board members with the delegation for the Waitai Coastal-Burwood-Linwood Community Board Youth Development Fund (Jo Zervos, Greg Mitchell and Paul McMahon) made four decisions under delegation:

· A grant of $200 to Tasipale Williams-Cole towards attending the New Zealand Rugby league National youth tournament in Rotorua as part of the Canterbury Un 16 rugby league team.

· A grant of $100 to Calvary Maniapoto towards attending "Hoop Nation Classic" national tournament in Tauranga as a member of the East side Academy Un 14 boys squad.

· A grant of $200 to Grace Chamberlain who has been selected in a team of four to represent Canterbury at gymnastics Nationals in Palmerston North.

· A grant of $200 to Amaleila Tiatia towards attending the Scorpion Rugby League Un 18s girls’ team to play in the national youth rugby league tournament team in Tauranga.

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· Community Board Plan

The monitoring report on the Waitai Coastal-Burwood-Linwood Community Board Plan 2023-25 is attached (refer Attachment B).

A book cover with a bridge and a body of water

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· New Charities Law Workshop

On Friday 6 September, the Waitai Team partnered with Community Law to host a New Charities Law Workshop. This event was aimed at educating community groups and organisations registered under Charities Services about the upcoming changes to the Charities Act. The workshop provided essential information to help these groups understand their obligations and prepare for the new regulations.

· Bromley Activations

On Thursday 19September, Bromley Community Centre in collaboration with Recreate held a "Fantastic Multi-Event" that included various activities such as recycling, mending, and clothes swapping.

· Woolston Development Project

On Saturday 31 August, the Woolston Development Project hosted their first Whānau Festival, a free community event. The festival enjoyed a fantastic turnout, with whānau engaging in various activities throughout the day, including arts and crafts, kite making, face painting, a treasure hunt, and sports.

· Parklands Christchurch United Softball Club (PCU)

The Parklands Christchurch United Softball Club recently hosted a "Have a Go" day, offering the community an opportunity to try out both softball and tee ball. The event was open to participants of all ages and abilities, creating an inclusive and welcoming atmosphere. They had a great turnout, with a diverse mix of ages enthusiastically giving the sports a go.

· New Brighton Clean-Up Event

Organised by the New Brighton Residents’ Association, around 15 volunteers went along to help with the clean-up day on Sunday 22 September. The event, which was part of the national Clean-Up Week 2024, focused on the New Brighton Mall area and foreshore area. With a steady wave of volunteers arriving and helping throughout the event the group collected 17 bags of rubbish by the end of the day.

· Kawai Rangatahi Outdoor Movie Night

Kawai Rangatahi hosted an Outdoor Movie at Linwood Park (Te Pou Toetoe) on Friday 20 September. Again, working in collaboration with YCD, the showing of Shrek brought close to 250 people with a great mix of Ragataghi and Whanau attending the free event. There was free food and drinks on offer for anyone who attended and people were encouraged to bring their own seats/blankets to make the most of the great weather.

A group of people sitting in a park watching a movie

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4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 Customer Service Request/Hybris Report

For the Board’s information, attached is a copy of the August 2024 Hybris Report (refer Attachment C).

4.2 Portlink – Objection to conditions of Resource Consent

For the Board’s information, attached is a copy of a staff memorandum providing an update on the Portlink site, specifically to provide an update on the objection to the conditions of resource consent RMA/2022/3611 (refer Attachment D).

4.3 Raranga te Rawhiti - Weaving the East

For the Board’s information, attached is a copy of the September 2024 Raranga te Rawhiti - Weaving the East Report (refer Attachment E).

4.4 Raranga te Rawhiti - Weaving the East Strategic Plan and Map

For the Board’s information, attached is a copy of the Raranga te Rawhiti - Weaving the East Project Brief and Strategic Map (refer Attachment F and G).

The Waitai Governance Team have been working with the Community Board Chair and Deputy Chair along with the Social Equity & Wellbeing Network in order to finalise a draft Strategic Map for the Raranga te Rawhiti - Weaving the East Project.

This has since been workshopped with the three Board Councillors on 9 September 2024 and then with the whole Community Board on 26 September 2024.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Waitai Coastal-Burwood-Linwood Community Board - Funding Update as at September 2024	24/1660451	70
b ⇩	Waitai Coastal-Burwood-Linwood Community Board - Board Plan Monitoring Report September 2024	24/1725345	72
c ⇩	Waitai Coastal-Burwood-Linwood Community Board - Hybris Report August 2024	24/1539463	94
d ⇩	Waitai Coastal-Burwood-Linwood Community Board - Staff Memorandum - Portlink - Objection to conditions of resource consent	24/1636148	95
e ⇩	Waitai Coastal-Burwood-Linwood Community Board - Raranga te Rawhiti - Weaving the East Monthly Report	24/1721033	128
f ⇩	Waitai Coastal-Burwood-Linwood Community Board - Raranga te Rawhiti - Weaving the East Project Brief	24/1721423	130
g ⇩	Waitai Coastal-Burwood-Linwood Community Board - Raranga te Rawhiti - Weaving the East Strategic Map	24/1721424	135

Signatories Ngā Kaiwaitohu

Authors

Cindy Sheppard - Community Board Advisor

Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

Emily Toase - Community Development Advisor

Jason Chee - Community Development Advisor

Rory Crawford - Community Development Advisor

Tayla Smith - Community Development Advisor

Approved By

Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

Subject	Presenter(s)	Unit/Organisation
Wastewater Treatment Plant	Adam Twose	Three Waters

7. Briefings
Reference Te Tohutoro:	24/751554
Responsible Officer(s) Te Pou Matua:	Cindy Sheppard, Community Board Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community