Agenda of Te Pātaka o Rākaihautū Banks Peninsula Community Board

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Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Open Minutes

Date: Monday 12 August 2024

Time: 10 am

Venue: Wairewa Little River Boardroom, 4238 Christchurch Akaroa Road, Wairewa Little River

Present

Chairperson

Deputy Chairperson

Members

Lyn Leslie

Nigel Harrison

Tyrone Fields

Jillian Frater

Asif Hussain

Cathy Lum-Webb

Principal Advisor

Penelope Goldstone

Manager Community Governance, Banks Peninsula

Tel: 941 5689

Liz Beaven

Community Board Advisor

941 6601

liz.beaven@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

A Community Service Award was presented to Te One Tini from the Community Board in recognition of his outstanding service to the community as a volunteer member of the Fire Brigade, paramedic and for going beyond the call of duty in his role as the local postie.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved BKCB/2024/00047

That the apology for absence received from Luana Swindells be accepted.

Lyn Leslie/Tyrone Fields Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

Lyn Leslie declared an interest in Item 17 - Strengthening Communities Fund Applications, specifically in relation to Little River Wairewa Community Trust.

Tyrone Fields declared an interest in Item 17 - Strengthening Communities Fund Applications, specifically in relation to the Lyttelton Recreation Centre Trust.

Cathy Lum-Webb declared an interest in Item 17 -Strengthening Communities Fund Applications, specifically in relation the Cass Bay Residents’ Association.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved BKCB/2024/00048

That the minutes of Te Pātaka o Rākaihautū Banks Peninsula Community Board meeting held on Monday, 8 July 2024 be confirmed.

Asif Hussain/Tyrone Fields Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Little River Walkways Action Group

Janet Reeves spoke on behalf of Little River Walkways Action Group regarding proposals for Wairewa Little River walkways specifically forming a logging truck road for the current logging operations on Council Hill Road, Little River with the view of reforming it a walking track once the logging operations had finished.

After questions, the Board thanked Ms Reeves for her presentation.

The Board agreed to request staff advice on what provisions are being made to protect the roading infrastructure during the proposed logging operations at the top of Council Hill Road.

Attachments

a Te Pātaka o Rākaihautū Banks Peninsula Community Board Item 4 - Public Forum 2019 Presentation Little River Walkways Action Group 12 August 2024

4.2

Mayor’s Residents’ Associations Forum

Graham Christie, Purau resident, spoke to the Board regarding the recent Christchurch Mayor’s Residents’ Association Forum and advocating for ongoing easy and welcome access to Council staff for the Community.

After questions the Board thanked Mr Christie for his presentation.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

5.1

Te Pātaka o Rākaihautū Banks Peninsula Community Managed Facilities Audit

The following presenters spoke to the Board regarding Item 14 – Te Pātaka o Rākaihautū Banks Peninsula Community Managed Facilities Audit.

Item number	Name	Organisation
5.1.1	Pam Richardson	Pigeon Bay Settlers’ Hall Committee
5.1.2	Graham Barrell and Karen Banwell	Allandale Reserve Committee
5.1.3	Rennie Davidson	Okuti Hall Committee
5.1.4	Patsy Gibson	Birdlings Flat Community Centre Te Whare Tapere o Te Matu

After questions from members, the Chairperson thanked each presenter for their presentation.

Attachments

a Item 5.1.1 Pigeon Bay Settlers Hall deputation - 12 August 2024

b Item 5.1.3 Deputation Okuti Hall Presentation - 12 August 2024

c Item 5.1.4 Deputation Birdlings Flat Community Centre Te Whare Tapere o Te Matu Presentation - 12 August 2024

The meeting adjourned at 11.02am and reconvened at 11.10am.

14. Te Pātaka o Rākaihautū Banks Peninsula Community Managed Facilities Audit

Community Board Comment

The Board took into consideration the deputation made by Ms Richarson, Mr Barrell and Ms Banwell, Mr Davison and Ms Gibson. (Item 5.1 of these minutes refers).

Community Board Resolved BKCB/2024/00049 Officer recommendations accepted without change.

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in Te Pātaka o Rākaihautū Banks Peninsula Community Managed Facilities Audit Report.

2. Requests an update on the Community Managed Facilities Audit Report actions prior to the end of 2024 to inform the Board’s Annual Plan 2025-26 submission.

Lyn Leslie/Nigel Harrison Carried

5. Deputations by Appointment Ngā Huinga Whakaritenga Continued.

Part B

5.2

177 Pūrau Avenue return by way of transfer to Te Hapū o Ngati Wheke

The following presenters spoke to the Board regarding Item 10 – 177 Pūrau Avenue return by way of transfer to Te Hapū o Ngāti Wheke.

Item number	Name	Organisation
5.2.1	Kirsten Mackay	Local Resident, Diamond Harbour
5.2.2	Graham Christie	Local Resident, Purau
5.2.3	Jill Rice	Chairperson, Purau Residents’ Association
5.2.4	Nigel Gualter	Local Resident, Purau
5.2.5	Gail Gordon	Te Hapū o Ngāti Wheke

The meeting adjourned at 12 noon and reconvened at 12.03pm during the hearing of Item 5.2.3 Chairperson Purau Residents’ Association.

After questions from members, the Chairperson thanked each presenter for their presentation.

Attachments

a Item 5.2.2 - Deputation - Graham Christie Te Pātaka o Rākaihautū Banks Peninsula Community Board - 12 August 2024

b Item 5.2.3 - Deputation - Purau Residents' Association Te Pātaka o Rākaihautū Banks Peninsula Community Board - 12 August 2024

c Item 5.2.3 - Deputation Presentation 2 - Purau Residents' Association Te Pātaka o Rākaihautū Banks Peninsula Community Board - 12 August 2024

d Item 5.2.5 Deputation - Te Hapū o Ngāti Wheke Te Pātaka o Rākaihautū Banks Peninsula Community Board - 12 August 2024

10. 177 Pūrau Avenue return by way of transfer to Te Hapū o Ngati Wheke
	Community Board Comment 1. The Board took into consideration the deputations made by Ms Mackay, Mr Christie, Ms Rice, Mr Calder and Ms Gordon (Item 5.2 of these minutes refers). The Board agreed that the consultation period is to be no less than eight weeks.
	Officer Recommendations Ngā Tūtohu That Te Pātaka o Rākaihautū Banks Peninsula Community Board: 1. Receives the information in the 177 Pūrau Avenue return by way of transfer to Te Hapū o Ngati Wheke Report. 2. Notes that: a. The decision in this report is assessed as medium significance based on the Christchurch City Council’s Significance and Engagement Policy. b. The property at 177 Pūrau Avenue is not Crown derived nor is there any offer back obligations under section 40 of the Public Works Act 1981. c. If, following consultation, it is determined that transfer of the property at 177 Pūrau Avenue is the appropriate course, the process to revoke the property’s current reserve status would need to be followed to achieve an unencumbered fee simple title capable of transfer. 3. Endorses the proposed engagement approach to consider the proposal to return the property at 177 Pūrau Avenue by way of transfer to Te Hapū o Ngāti Wheke outlined in Attachment A. Recommend to the Council that it resolves to: 4. Consult with the community in relation to the proposal by Te Hapū o Ngāti Wheke to transfer the property at 177 Pūrau Avenue comprising 1381 m2 held in record of title 841068 and legally described as Reserve 4622 for the consideration of $1 to Te Hapū o Ngāti Wheke. 5. If no objections, or other considerations that might require a change in the process, are received through the consultation process, authorise the Manager Property Consultancy to: a. Revoke the reserve status of the property at 177 Pūrau Avenue through the required process in the Reserves Act 1977 and state the reasons for doing as being that the reserve purpose and status is inconsistent with the cultural history and significance of the property and/or the protection and recognition of urupā on or around the site, and any further reasons established through the consultation process; b. Deal exclusively with Te Hapū o Ngāti Wheke in relation to the transfer of the property at 177 Pūrau Avenue on the basis that there is a clear reason to do so under the Disposal of Council Property Policy 2000, specifically that the exclusive dealing: i. Establishes appropriate ownership control and use of the land that supports the cultural history and significance of the site and/or the protection and recognition of urupā on or around the site. ii. Urupā have been identified on or around the site, and the cultural history and significance of the site and surrounding area means that disposal to any other party or making it available for other Council purposes would be culturally insensitive and would not meet the Council’s obligations under the Te Tiriti o Waitangi as it applies to the administration of reserve land. iii. Te Hapū o Ngāti Wheke is the only logical and rightful owner of the land as mana whenua and kaitiaki of the urupā. iv. Achieves the Council’s Strategic Framework objectives. v. Any further reasons established through the consultation process. c. Return by way of transfer to Te Hapū o Ngāti Wheke the property at 177 Pūrau Avenue comprising 1381 m²held in record of title 841068 and legally described as Reserve 4622 for the consideration of $1, subject to a condition that Te Hapū o Ngāti Wheke will initiate a process to apply to the Māori Land Court to obtain designation of 177 Pūrau Avenue as a Māori Reserve under Te Ture Whenua Māori Act 1993. 6. If any objections, or other considerations that might require a change in the process, are received through consultation, delegate to Te Pātaka o Rākaihautū Banks Peninsula Community Board, the authority to hear and determine the submissions and objections.
	Community Board Resolved BKCB/2024/00050 Part C That Te Pātaka o Rākaihautū Banks Peninsula Community Board: 1. Receives the information in the 177 Pūrau Avenue return by way of transfer to Te Hapū o Ngati Wheke Report. 2. Notes that: a. The decision in this report is assessed as medium significance based on the Christchurch City Council’s Significance and Engagement Policy. b. The property at 177 Pūrau Avenue is not Crown derived nor is there any offer back obligations under section 40 of the Public Works Act 1981. c. If, following consultation (to be no less than eight weeks), it is determined that transfer of the property at 177 Pūrau Avenue is the appropriate course, the process to revoke the property’s current reserve status would need to be followed to achieve an unencumbered fee simple title capable of transfer. 3. Endorses the proposed engagement approach to consider the proposal to return the property at 177 Pūrau Avenue by way of transfer to Te Hapū o Ngāti Wheke outlined in Attachment A to the report on the meeting agenda. Tyrone Fields/Nigel Harrison Carried

Community Board Decided BKCB/2024/00051 Officer recommendations accepted without change

Part A

That the Council:

4. Consult (to be no less than eight weeks) with the community (to be no less than eight weeks) in relation to the proposal by Te Hapū o Ngāti Wheke to transfer the property at 177 Pūrau Avenue comprising 1381 m2 held in record of title 841068 and legally described as Reserve 4622 for the consideration of $1 to Te Hapū o Ngāti Wheke.

5. If no objections, or other considerations that might require a change in the process, are received through the consultation process, authorise the Manager Property Consultancy to:

a. Revoke the reserve status of the property at 177 Pūrau Avenue through the required process in the Reserves Act 1977 and state the reasons for doing as being that the reserve purpose and status is inconsistent with the cultural history and significance of the property and/or the protection and recognition of urupā on or around the site, and any further reasons established through the consultation process;

b. Deal exclusively with Te Hapū o Ngāti Wheke in relation to the transfer of the property at 177 Pūrau Avenue on the basis that there is a clear reason to do so under the Disposal of Council Property Policy 2000, specifically that the exclusive dealing:

i. Establishes appropriate ownership control and use of the land that supports the cultural history and significance of the site and/or the protection and recognition of urupā on or around the site.

ii. Urupā have been identified on or around the site, and the cultural history and significance of the site and surrounding area means that disposal to any other party or making it available for other Council purposes would be culturally insensitive and would not meet the Council’s obligations under the Te Tiriti o Waitangi as it applies to the administration of reserve land.

iii. Te Hapū o Ngāti Wheke is the only logical and rightful owner of the land as mana whenua and kaitiaki of the urupā.

iv. Achieves the Council’s Strategic Framework objectives.

v. Any further reasons established through the consultation process.

c. Return by way of transfer to Te Hapū o Ngāti Wheke the property at 177 Pūrau Avenue comprising 1381 m²held in record of title 841068 and legally described as Reserve 4622 for the consideration of $1, subject to a condition that Te Hapū o Ngāti Wheke will initiate a process to apply to the Māori Land Court to obtain designation of 177 Pūrau Avenue as a Māori Reserve under Te Ture Whenua Māori Act 1993.

6. If any objections, or other considerations that might require a change in the process, are received through consultation, delegate to Te Pātaka o Rākaihautū Banks Peninsula Community Board, the authority to hear and determine the submissions and objections.

Tyrone Fields/Nigel Harrison Carried

The meeting adjourned at 12.55pm and reconvened at 1.09pm.

5. Deputations by Appointment Ngā Huinga Whakaritenga Continued

Part B

5.3

Diamond Harbour Reserve Committee - Triennial Plan and Reserve Schedule 2023/25

Jill Rice, Chairperson of Purau Residents Association spoke regarding Item 9 – Diamond Harbour Reserve Committee – Triennial Plan and Reserve Schedule 2023/25 specifically the lack of communication with the Residents Association about any plans for land in Purau.

After questions from members, the Chairperson thanked Ms Rice for her presentation.

9. Diamond Harbour Reserve Committee - Triennial Plan and Reserve Schedule 2023/25
	Community Board Comment 1. The Board took into consideration the deputation made by Ms Rice. (Item 5.3 of these minutes refers).
	Officer Recommendations Ngā Tūtohu That Te Pātaka o Rākaihautū Banks Peninsula Community Board: 1. Receive the information in the Diamond Harbour Reserve Committee - Triennial Plan and Reserve Schedule 2023/25 Report. 2. Accept and support the Diamond Harbour Reserve Committee Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes. 3. Endorse the Diamond Harbour Reserve Schedule. 4. Note that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.
	Community Board Resolved BKCB/2024/00052 Part C That Te Pātaka o Rākaihautū Banks Peninsula Community Board: 1. Receives the information in the Diamond Harbour Reserve Committee - Triennial Plan and Reserve Schedule 2023/25 Report. 2. Accepts and supports the Diamond Harbour Reserve Committee Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes. 3. Endorses the Diamond Harbour Reserve Schedule. 4. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. 5. Encourage the Diamond Harbour Reserve Committee to ensure adequate representation of Purau residents on the Reserve Committee. Asif Hussain/Nigel Harrison Carried

8. Le Bons Bay Reserve Committee - Triennial Plan and Reserve Schedule 2023/25
	Community Board Comment 1. Jo Rolley, Chairperson of Le Bons Bay Reserve Committee, co-presented with staff on the Le Bons Reserve Committee Triennial Plan and Reserve Schedule report. Ms Rolley outlined the aims and objectives of the Reserve Committee and highlighting some issues to be addressed with regards to forming a new legal entity to manage the community hall.
	Officer Recommendations Ngā Tūtohu That Te Pātaka o Rākaihautū Banks Peninsula Community Board: 1. Receive the information in the Le Bons Bay Reserve Committee - Triennial Plan and Reserve Schedule 2023/25 Report. 2. Accept and support the Le Bons Bay Reserve Committee Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes. 3. Endorse the Le Bons Bay Reserve Schedule. 4. Note that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.
	Community Board Decisions under Delegation Part C That Te Pātaka o Rākaihautū Banks Peninsula Community Board: 1. Receives the information in the Le Bons Bay Reserve Committee - Triennial Plan and Reserve Schedule 2023/25 Report. 2. Accepts and supports the Le Bons Bay Reserve Committee Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes. 3. Endorses the Le Bons Bay Reserve Schedule. 4. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. 5. Notes that it is the Board’s desire that Le Bons Bay Hall remain a valuable asset to the community and that an appropriate agreement other than the Council’s Community Facilities Lease be investigated.
	Attachments a Item 8 Chairperson Le Bons Bay Reserve Committee tabled document Te Pātaka o Rākaihautū Banks Peninsula Community Board 12 August 2024.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Reserve Committee Meeting Minutes
Community Board Comment 1. The Board acknowledged the dedication of former and present volunteers who have managed and cared for the Kaituna Hall.
	Staff Recommendations / Ngā Tūtohu That Te Pātaka o Rākaihautū Banks Peninsula Community Board: 1. Receive the minutes of the following Reserve Committees: a. Ataahua Reserve Committee Unconfirmed Minutes – 12 June 2024 b. Duvauchelle Reserve Committee Unconfirmed Minutes – 17 June 2024 c. Le Bons Bay Reserve Committee Unconfirmed Minutes – 29 June 2024 d. Duvauchelle Reserve Committee Unconfirmed Minutes – 15 July 2024 e. Diamond Harbour Reserve Committee Unconfirmed Minutes – 22 July 2024 f. Lyttelton Recreation Ground Reserve Committee Unconfirmed Minutes – 20 May 2024. 2. Note that a consistent level of funding has been allocated in the Council’s Long Term Plan 2024-34 for Banks Peninsula Reserve Committee Development. 3. Note that the Kaituna Hall will now be managed by the Christchurch City Council Facilities Team. 4. Note that the Special Condition imposed on the Ataahua Reserve Committee by the Community Board at its meeting on 12 December 2022 has now been met. The Council Facilities Team will now manage the Kaituna Hall, while the Ataahua Reserve Committee will continue to actively co-manage the Ataahua Reserve in collaboration with the Community Board and Council staff. 5. Acknowledge the volunteers who have managed and cared for the Kaituna facility and Ataahua reserve for decades.
	Community Board Resolved BKCB/2024/00053 Part B That Te Pātaka o Rākaihautū Banks Peninsula Community Board: 1. Receives the minutes of the following Reserve Committees: a. Ataahua Reserve Committee Unconfirmed Minutes – 12 June 2024 b. Duvauchelle Reserve Committee Unconfirmed Minutes – 17 June 2024 c. Le Bons Bay Reserve Committee Unconfirmed Minutes – 29 June 2024 d. Duvauchelle Reserve Committee Unconfirmed Minutes – 15 July 2024 e. Diamond Harbour Reserve Committee Unconfirmed Minutes – 22 July 2024 f. Lyttelton Recreation Ground Reserve Committee Unconfirmed Minutes – 20 May 2024. 2. Notes that a consistent level of funding has been allocated in the Council’s Long Term Plan 2024-34 for Banks Peninsula Reserve Committee Development. 3. Notes that the Kaituna Hall will now be managed by the Christchurch City Council Facilities Team. 4. Notes that the Special Condition imposed on the Ataahua Reserve Committee by the Community Board at its meeting on 12 December 2022 has now been met. The Council Facilities Team will now manage the Kaituna Hall, while the Ataahua Reserve Committee will continue to actively co-manage the Ataahua Reserve in collaboration with the Community Board and Council staff. 5. Writes a letter of appreciation to the volunteers who have managed and cared for the Kaituna facility and Ataahua reserve for decades. Lyn Leslie/Asif Hussain Carried

5. Deputations by Appointment Ngā Huinga Whakaritenga Continued

Part B

5.4

Akaroa Golf Club – Proposed Agreement to Lease

Ken Elliott, President spoke on behalf of Akaroa Gold Club regarding Item 11 – Akaroa Golf Club – Proposed Agreement to Lease.

After questions from members, the Chairperson thanked Mr Elliot for his presentation.

11. Akaroa Golf Club - Proposed Agreement to Lease

Community Board Resolved BKCB/2024/00054 Officer recommendations accepted without change

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the Akaroa Golf Club - Proposed Agreement to Lease Report.

2. Approves an Agreement to Lease land pursuant to pursuant to section 54 of the Reserves Act 1977, for a lease period of 33 years for an area of approximately 25.929ha of Duvauchelle Showgrounds being part of Pt Lot 13 DP 1887, CB7C/1117 marked A and shown on the plan described as Attachment A to the report on the meeting agenda.

3. Approves the Draft Development Plan for the course as shown in Attachment B to the report on the meeting agenda.

4. Approves removal and replacement of trees generally in accordance with the plan in Attachment C to the report on the meeting agenda. subject to compliance with the Council ‘Tree Policy’.

5. Delegates authority to the Manager Property Consultancy to conclude negotiations and administer the terms and conditions of the Agreement to Lease including completing the final Deed of Lease and ensuring requirements for mitigation planting for any tree removals are in place.

6. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

Nigel Harrison/Asif Hussain Carried

12. Duvauchelle Wasterwater Project. Tree removal request at the Duvauchelle Showgrounds Recreation Reserve

Community Board Resolved BKCB/2024/00055 Officer recommendations accepted without change

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the Duvauchelle Wasterwater Project. Tree removal request at the Duvauchelle Showgrounds Recreation Reserve

2. Approves the removal and replacement of trees in sections 1 to 3 as shown in Attachment A to the report on the meeting agenda. subject to compliance with the Council's ‘Tree Policy’.

3. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

Nigel Harrison/Asif Hussain Carried

The meeting adjourned at 2.11pm and reconvened at 2.40pm.

Asif Hussain left the meeting at 2.11pm.

13. Takapūneke Reserve - Lease of Red House Property

Community Board Resolved BKCB/2024/00056 Officer recommendations accepted without change

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the Takapūneke Reserve - Lease of Red House Property Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Acknowledges that the inclusion of a residential tenancy was not contemplated in the Takapūneke Reserve Management Plan and that it supports that the continued interim use of the Red House should include keeping a residential tenant in place to ensure that the property is not left vacant and continues to be well maintained including upkeep of the gardens.

4. Resolves in the event that there are no objections received on the proposed lease that cannot be satisfied, that the Community Board:

a. Requests the Chief Executive exercise her delegation from the Minister of Conservation to give consent to the granting of the lease in accordance with the provisions of the Reserves Act 1977.

b. Approves the granting of a lease to the proposed tenant, for a period of two years for the purpose of a residential tenancy at the Red House, Lot 2 Deposited Plan 73274 at 281 Beach Road, Akaroa held for the purpose of an Historic Reserve subject to section 58(A) of the Reserves Act 1977 at an annual rent of $15,600 per annum including GST.

c. Requests the Manager Property Consultancy to conclude and administer the terms and conditions of the lease.

Nigel Harrison/Cathy Lum-Webb Carried

Community Board Decided BKCB/2024/00057

Part A

That the Council:

4. Agrees to continue to depart from policy and deal unilaterally with the current tenant.

5. Conditional on recommendation 4 above authorises staff to carry out public consultation in accordance with Section 119-120 of the Reserves Act 1977 for the granting of the lease, and:

a. Requests that in the event that any objections are received on the proposed lease that cannot be satisfied, that staff follow the procedure under the Reserves Act 1977 to convene a Reserves Act Hearings Panel to consider any such objections and make a recommendation to the Board for a decision.

Nigel Harrison/Cathy Lum-Webb Carried

15. Te Pātaka o Rākaihautū Banks Peninsula 2024-25 Strengthening Communities Fund Applications

Community Board Resolved BKCB/2024/00058 Officer recommendations accepted without change

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in Te Pātaka o Rākaihautū Banks Peninsula 2024-25 Strengthening Communities Fund Applications Report.

2. Notes that the decisions in this report are assessed at low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the 2024-25 Strengthening Communities Fund grants outlined in the following schedule:

4. Declines the 2024-25 Strengthening Communities Fund applications outlined in the following schedule:

No	Organisation Name	Project	Decison
67706	Akaroa Heritage Festival Society Inc.	Akaroa French Festival 2025	That Te Pātaka o Rākaihautū decline the application to its 2024/25 Strengthening Communities Fund from the Akaroa Heritage Festival Society for the French Festival.
67580	Governors Bay Jetty Restoration Trust	Improvements to Governors Bay jetty	That Te Pātaka o Rākaihautū Peninsula Community Board decline a grant from its 2024/25 Strengthening Communities Fund to the Governors Bay Jetty Restoration Trust for a binocular and signage for the jetty.
67532	Te Tapuwae O Rakau Trust	Te Tapuwae O Rakau Plant Nursery	That Te Pātaka o Rākaihautū Community Board decline the application to its 2024-25 Strengthening Communities Fund from Te Tapuwae o Rakau Trust towards installing an irrigation system and associated connection costs.
67646	Te Ahu Patiki/Mt Herbert Community Garden Group	Establishment of Te Ahu Pātiki Mt Herbert Community Garden	That Te Pātaka o Rākaihautū Banks Peninsula Community Board decline the application to its 2024/25 Strengthening Communities Fund from the Te Ahu Pātiki Mt Herbert Community Garden Group for the Community Garden.
67445	The Friends of the Akaroa Museum Inc	In and Out House Garden Tour	That Te Pātaka o Rākaihautū Banks Peninsula Community Board decline the application to its 2024/25 Strengthening Communities Fund from The Friends of the Akaroa Museum for the In and Out House and Garden Tour.

5. Approves the transfer of $35,265 to the Te Pātaka o Rākaihautū Banks Peninsula Community Board 2024-25 Discretionary Response Fund.

Nigel Harrison/Lyn Leslie Carried

16. Te Pātaka o Rākaihautū Banks Peninsula Community Board 2024/25 Discretionary Response Fund - Board Projects

Community Board Resolved BKCB/2024/00059 Officer recommendations accepted without change

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the Te Pātaka o Rākaihautū Banks Peninsula 2024-25 Discretionary Response Fund Applications – Board Projects.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Allocates $3,000 from its 2024/25 Discretionary Response Fund towards a Summer with your Neighbours Fund 2024-25.

4. Allocates $1,000 from its 2024/25 Discretionary Response Fund towards the cost of wreaths for the 2024 ANZAC ceremonies held in Banks Peninsula, and a grant towards the Diamond Harbour commemorations.

5. Delegates allocation of the Summer with your Neighbours Fund up to $300 to the Community Governance Manager with Board reporting via the area report.

Tyrone Fields/Jillian Frater Carried

17. 2024/25 Discretionary Response Fund Applications - Diamond Harbour and Surrounds Cat Rescue Group

Community Board Resolved BKCB/2024/00060 Officer recommendations accepted without change

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the 2024/25 Discretionary Response Fund Applications - Diamond Harbour and Surrounds Cat Rescue Group Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $500 from its 2024/25 Discretionary Response Fund to Diamond Harbour and Surrounds Cat Rescue Group towards desexing costs.

Tyrone Fields/Nigel Harrison Carried

18. Te Pātaka o Rākaihautū Banks Peninsula Youth Development Fund - Delegation Decision

Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in Te Pātaka o Rākaihautū Banks Peninsula Youth Development Fund - Delegation Decision Report.

2. Note that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Delegate an additional Board member to approve Te Pātaka o Rākaihautū Banks Peninsula Community Board Youth Development Fund grants during the remaining 2022-2025 Board Term.

4. Agree that approval from two delegated Board members of the three delegated Board members is required to approve an application to Te Pātaka o Rākaihautū Banks Peninsula Community Board Youth Development Fund during the remaining 2022-2025 Board Term.

Community Board Resolved BKCB/2024/00061

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in Te Pātaka o Rākaihautū Banks Peninsula Youth Development Fund - Delegation Decision Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Delegates Tyrone Fields as an additional Board member to approve Te Pātaka o Rākaihautū Banks Peninsula Community Board Youth Development Fund grants during the remaining 2022-2025 Board Term.

4. Agrees that approval from two delegated Board members of the three delegated Board members is required to approve an application to Te Pātaka o Rākaihautū Banks Peninsula Community Board Youth Development Fund during the remaining 2022-2025 Board Term.

Lyn Leslie/Nigel Harrison Carried

19. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - August 2024

Community Board Resolved BKCB/2024/00062 Officer recommendation accepted without change

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - August 2024.

Lyn Leslie/Cathy Lum-Webb Carried

20. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Board members exchanged the following information:

· Four Board members are attending the upcoming Community Board Conference in Wellington in late August 2024.

· The Board were advised work was commencing on the Draft Annual Plan 2025/26.

· The Little River Big Ideas review is progressing and will be available shortly.

· The Wairewa Little River Trust will hold their Annual General Meeting shortly.

· The Board were advised that the Akaroa French Fest is to receive funding from the Council’s Long Term Plan.

· Work will commence shortly on Dalys Wharf in Akaroa.

· The Lyttelton Energy Transition Society (LETS) has recently held a community meeting that was well attended and good presentation. LETS will be holding Solar Cafes community sessions on energy topics.

· Concerns have been raised about people obtaining unauthorised access to Lyttelton Port.

· The Board noted the many planting days that have been occurring in Te Pātaka o Rākaihautū Banks Peninsula Community Board area over the planting season. There has been a planting of 51 memorial trees at Pony Point in remembrance of the victims of the Christchurch Mosque shootings.

· The Board were advised of upcoming community organisations Annual General Meetings.

· The Board were advised that Whakaraupō Recreation Inc are looking at improving recreation opportunities in the Naval Point area including a gymnasium.

· Anti-social road users and vandalism continue to be a nuisance with Whakaraupō Lyttelton Harbour.

· Keep Christchurch Beautiful are planning their next big clean up event.

· There was a March for Tamariki held recently in Christchurch.

· The Board discussed the continual winter road maintenance issues of Dyers Pass Road.

· The Board were asked to ensure that the Board advocates for Akaroa and surrounding areas to be included in the Destination Management Plan through ChristchurchNZ.

Karakia Whakamutunga

Meeting concluded at 3.19pm.

CONFIRMED THIS 9^th DAY OF SEPTEMBER 2024

Lyn Leslie

Chairperson

10. Te Pātaka o Rākaihautū Banks Peninsula - Better-Off Fund Projects for Consideration
Reference Te Tohutoro:	24/1040535
Responsible Officer(s) Te Pou Matua:	Jo Wells – Community Development Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for Te Pātaka o Rākaihautū Banks Peninsula Community Board to consider the following projects for funding from its Better-Off Fund as listed below.

1.2 There is currently a balance of $236,000 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in Te Pātaka o Rākaihautū Banks Peninsula - Better-Off Fund Projects for Consideration Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves Better-Off Funding grants towards the projects outlined in the following schedule:

Funding Request Number	Organisation Name	Project	Amount Requested	Recommendation
68185	Port Levy Residents’ Association Incorporated	Port Levy Community Hall Toilet and Kitchen block - Toilet and Kitchen upgrade	$109,187	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approve a grant of $109,187 from its Better-Off Funding to Port Levy Residents’ Association Incorporated towards the Port Levy Community Hall Toilet and Kitchen block – Toilet and Kitchen upgrade project.
68186	Te Whare Tapere O Te Mata Hapuku Society Incorporated	Birdlings Flat Community Centre Storage	$26,997	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approve a grant of $26,997 from its Better-Off Funding to Te Whare Tapere O Te Mata Hapuku Society Incorporated towards the Birdlings Flat Community Centre Storage project.
68190	Pigeon Bay Society Incorporated	Pigeon Bay Hall Repairs to veranda	$18,492	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approve a grant of $18,492 from its Better-Off Funding to Pigeon Bay Society Incorporated towards the Pigeon Bay Hall Veranda repairs project.
68187	Okuti Valley Recreation and Sports Club Incorporated	Okuti Valley Hall Toilet and deck upgrade	$12,500	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approve a grant of $10,000 from its Better-Off Funding to Okuti Valley Recreation and Sports Club Incorporated towards the Okuti Valley Hall Toilet and Deck upgrade project.
68191	Te Pātaka o Rākaihautū Banks Peninsula Community Board	Mānawa Kāwhiu Lyttelton Recreation Centre Entrance heating/ improvements	$5,000	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approve a grant of $5,000 from its Better-Off Funding to Te Pātaka o Rākaihautū Banks Peninsula Community Board towards Mānawa Kāwhiu Lyttelton Recreation Centre entrance heating/ improvements.
68188	Diamond Harbour Community Association	Diamond Harbour Hall Driveway and associated drainage issues	$25,000	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approve a grant of $25,000 from its Better-Off Funding to Diamond Harbour Community Association towards their Diamond Harbour Hall Driveway Repairs project.
68192	Te Pātaka o Rākaihautū Banks Peninsula Community Board	Allandale Hall Works to enable the Hall to reopen	$78,450	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approve a grant of $21,324 from its Better-Off Funding to Te Pātaka o Rākaihautū Banks Peninsula Community Board towards the works to enable Allandale Hall to open.
68205	Te Pātaka o Rākaihautū Banks Peninsula Community Board	Planning and Contingency	$20,000	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approve a grant of $20,000 from its Better-Off Funding to Te Pātaka o Rākaihautū Banks Peninsula Community Board towards planning costs and contingency for facility upgrade projects with any remaining funds to go towards the works to enable Allandale Hall to open.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned to the Council's Strategic Framework and in particular the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City. The projects also align with Te Haumako Te Whitingia Strengthening Communities Together Strategy.

3.2 The purpose of the fund is to partner with organisations and groups to support local initiatives, projects, and activities through additional Community Board funding, including a focus on supporting local action to increase climate resilience.

3.3 Projects will improve well-being by building social capital, encouraging participation, increase accessibility and connectedness – generating opportunities for youth, and diverse communities and increasing local pride.

3.4 When considering allocation of funds, priority will be given to projects/initiatives that contribute towards the following outcomes:

· Increasing the tree canopy across the city and our regional parks

· Enhancing biodiversity

· Safer neighbourhoods

· Repairing infrastructure and facilities

· Responding to climate change through adaptation planning

· Encouraging active travel

3.5 Projects should also show a strong alignment to the Council's Te Haumako Te Whitingia Strengthening Communities Together Strategy.

3.6 Priority will also be given to projects that directly contribute towards achieving Community Board Plan priorities.

Decision Making Authority Te Mana Whakatau

3.7 The Community Board has the delegated authority to determine the allocation of the Better-Off Fund for each community.

3.7.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.7.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled Organisations, or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.8 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.9 The level of significance was determined by the number of people affected and/or with an interest.

3.10 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.11 At the time of writing, the balance of the Better-Off Fund is as below.

Total Budget 2023/25	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$300,000.00	$64,000.00	$236,000.00	$0

3.12 Based on the current Better-Off Fund criteria, the above projects are eligible for funding.

3.13 The attached Project Brief(s) provide detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Better Off Funding Project Briefs	24/1471324	91

Signatories Ngā Kaiwaitohu

Author

Jo Wells - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Matthew McLintock - Manager Community Governance Team

12. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - September 2024
Reference Te Tohutoro:	24/1446668
Responsible Officer(s) Te Pou Matua:	Penelope Goldstone, Community Governance Manager
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose of Origin of the Report Te Pūtake Pūrongo

1.1 This report provides the Board with an overview of initiatives and issues current within the Community Board area.

1.2 This report is staff-generated monthly.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - September 2024.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Life in Akaroa – Strengths and Needs Project	Staff continue work gathering a “snapshot“ of perceived strengths and needs in Akaroa. The period allocated to interviews and focus groups has extended due to increased community interest.	Ongoing	Good social and physical connections for our communities
Akaroa Sports Courts Redevelopment	Staff continue to provide support to Banks Peninsula Sport and Recreation as progress continues in regard to the redevelopment of the Akaroa sports courts.	Ongoing	Good social and physical connections for our communities
Preparations for community engagement regarding BP Meats site	Staff provided local advice and support to the Council’s Engagement Advisor working toward community engagement regarding the future of the BP Meats site	Ongoing	Support community-based solutions for currently unused significant Council-owned sites
Community Workshop – Our Play Spaces Network Plan	A workshop was held via Zoom on 20 August 2024 to get community input into the Play Spaces Network Plan which is currently being developed. A survey is currently open seeking feedback about how people and their whānau use play spaces across Ōtautahi Christchurch The survey is available at this link: https://letstalk.ccc.govt.nz/Playspaces/play-spaces-network-plan-full-survey	Ongoing	Good social and physical connections for our communities
Community Response Planning	Each of the Community Hub leads in Whakaraupō have been supplied with A1 laminated maps of their areas to support them in planning for and responding to emergencies.	Completed	Proactive planning for climate change
Car Parking outside Lyttelton Community House	Lyttelton Community House have requested mobility car parking outside their building to enable people better access as well as accommodating deliveries. A transport staff member will meet on site to look at options to address parking needs.	Ongoing	Good social and physical connections for our communities
Te Ūaka Lyttelton Museum	Staff met with members of the Museum Committee to support them in their fundraising efforts.	Ongoing	Good social and physical connections for our communities
Te Puna Auaha	Staff are working with the group to help them with their Strategic Planning and identification of their short, medium and long-term goals.	Ongoing	Good social and physical connections for our communities
Te Ahu Pātiki Community Garden Group	Te Ahu Pātiki Community Garden Group have expressed an interest in a small parcel of the Hunters Road land for the development of a community garden. Staff are working with the group and other units of Council to ascertain how they may go about this.	Ongoing	Good social and physical connections for our communities Proactive planning for climate change
Grubb Cottage Trust	Staff are working with the Grubb Cottage Trust around funding and insurance for the cottage.	Ongoing	Good social and physical connections for our communities
Legal changes affecting community groups	Staff have been widely promoting the free Community Law workshops which aim to support groups with the requirement to update constitutions and re-register in order to stay incorporated as a result of the new Incorporated Societies Act. Community Law are also hosting sessions about the requirements for all registered to charities to do a governance review which staff have been encouraging community groups to attend.	Ongoing	Good social and physical connections for our communities
Eastern Bays Flooding	Staff are working with communities to understand issues in the Eastern Bays so that we can better understand and begin to resolve flooding issues.	Ongoing	Proactive planning for climate change
Working with funding partners	Staff are working with external funding partners to better understand how we can better assist applicants to apply for and receive external funding.	Ongoing	Good social and physical connections for our communities
Gaiety Hall Agreement Renewal	Staff worked with Gaiety Trust and the Council’s Community Facilities team to review and renew the Gaiety Hall Agreement	Completed	Good social and physical connections for our communities
Coronation Library Little River	The Little River Wairewa Community Trust continue to work with staff to prepare for taking on the management of the Coronation Library once repairs are completed later in 2024. They are in the process of assessing what furniture/equipment will be needed and preparing funding applications. The Trust will also work with the Wairewa Rūnanga on naming and possible collaboration on activation of the facility.	Ongoing	Good social and physical connections for our communities
Little River Railway Station Goods Shed Workshop	The Little River Railway Station Trust have submitted a funding application for the materials to build a workshop inside the railway Goods Shed, which can be used for a ”Men’s Shed” type workshop for the Little River community.	Ongoing	Good social and physical connections for our communities
Little River Big Ideas Community Plan Reset	Data analysis is complete, and results will be shared with Wairewa communities before the document goes to publication.	Ongoing	Good social and physical connections for our communities
Birdlings Flat Art on the Fence Landscaping and Children’s Art Space	The landscaping plan for the area around the Art on the Fence installation has been accepted by staff and implementation is underway. Plans are also underway for a Children’s Art Space in the bus stop adjacent to this project.	Ongoing	Good social and physical connections for our communities

3.2 Community Funding Summary

3.2.1 Discretionary Response Fund - As at 21 August 2024 the Discretionary Response Fund unallocated balance for 2024/25 is $35,324. The Discretionary Response Fund summary as at 21 August 2024 is attached. (Attachment A)

3.2.2 Strengthening Communities Fund – The Board considered applications to the 2024/25 Te Pātaka o Rākaihautū Banks Peninsula Community Board Strengthening Communities Fund at its 12 August 2024 meeting.

3.2.3 Summer with your Neighbours

At its meeting on 12 August 2024, the Board resolved to allocate $3,000 from its 2024-25 Discretionary Response Fund towards Summer with your Neighbours 2024-25 and delegated allocation of the Summer with your Neighbours Fund up to $300 to the Community Governance Manager. By the closing date, 15 eligible applications had been received. The following Summer with your Neighbours has been allocated:

Applicant	Activity	No. attending	Amount
Okuti Recreation and Sports Club	Local Families BBQ	40-50	$125
Cass Bay Residents Association	Halloween Party	80	$200
Okains Bay Māori & Colonial Museum	Christmas Tree Exhibition and Community Event	200+	$300
Allister Cotter	Community BBQ	30-60	$150
Claire Armstrong	Community BBQ	50	$125
Project Lyttelton	Summer picnic/ children's Garden launch	25	$100
Little River Wairewa Community Trust	Community breakfast	400+	$300
Diamond Harbour Playcentre	Summer Party	50	$125
Olga Naumova	Street Planting shared garden/BBQ and Pizza making	14	$50
Pigeon Bay Society Incorporated	Christmas Gathering	60	$120
Bianca Woyak	Street BBQ	30	$100
Wendy Coles	Neighbourhood Support Group get together	15	$50
Takamatua Ratepayers Association	Potluck dinner and impromptu games	80-100	$250
Annette Gray	Santa's Grotto and Fun day	200	$300
Cass Bay Residents Association	A games and sports afternoon and BBQ	80	$200

The allocations are based (not exact) on a formula used across the city and each event will essentially receive the total amount requested up to a maximum of $300, whichever is less.

The unspent Summer with your Neighbours funding will be returned to the 2024-25 Te Pātaka o Rākaihautū Banks Peninsula Community Board Discretionary Response Fund.

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· Te Pātaka o Rākaihautū Banks Peninsula Community Board 2023-25 Community Board Plan was adopted by the Board at their meeting in 8 May 2023 and can be found online here.

· Progress on the Community Board Plan can be found online here.

3.3.2 Council Engagement and Consultation.

· Have your say – at the time of writing the report the following consultations were open within Te Pātaka o Rākaihautū Banks Peninsula.

Project	Closing Date	Link
Life in Christchurch Neighbourhoods Survey	8 September 2024	Life in Christchurch - Neighbourhoods Survey \| Kōrero mai \| Let’s talk (ccc.govt.nz)

A full list of open consultations can be found on the Council's Lets Talk website at https://letstalk.ccc.govt.nz/

3.3.3 Start Work Notices - Various Start Work Notices have been sent to the Board throughout the month. All Board area and city-wide start work notices can be found at: https://ccc.govt.nz/transport/works.

3.3.4 Planned road works and closures - Planned road works and closures are indicated on the map at the Traffic Updates page at this link. Additionally, a Smartview of nearby road works and closures is available at the following link: https://smartview.ccc.govt.nz/travel/roads.

3.4 Governance Advice

3.4.1 Public Forum – The Board received the following Public Forum presentations at its 12 August 2024 meeting:

· Little River Walkways Action Group.

· Mayor’s Residents’ Association Forum.

3.4.2 Board Information Sessions/Workshop – the Board received the following briefings during July/August 2024:

· Good-to-go ways to get to school.

· 177 Purau Avenue transfer to Te Hapu o Ngāti Wheke

· Whakaraupō Lyttelton and Koukourarata Port Levey Adaptation Plan.

· Stormwater management plan for settlements of Te Pātaka o Rākaihautū Banks Peninsula.

· Hybris reporting.

· Introduction of the Parks In-house Maintenance Team.

· Parks and Reserves Bylaw Review 2024.

· Former Lyttelton Council Stables Site Update.

4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 Britomart Memorial – At the Board’s 6 May 2024 meeting the Board agreed to request staff advice on the planned repairs to the Britomart Memorial in Akaroa. Staff have provided the following advice:

There are two parts to this project with one being the central monument and the second being the surrounding landscape.

The monument has funding to undertake conservation repair work. Currently this is being planned.

The surrounding landscape is being investigated along with the connection to Takapūneke Reserve. This includes the structural integrity of the existing concrete walls.

Any landscape plan for this area would be going out for consultation and to the Board for approval.

Any landscaping (not including the monument) would be funded from the Takapūneke project.

The project is currently in the planning stage. A meeting will be held on site later this month with a structural engineer, conservator, and stonemason to discuss and prepare a scope of works. Note: The focus for this project at this stage is the central monument only, not the surrounding wall or landscape

The deadline for completion of the work is June 2025 (end of FY). Work can only commence once the required consents have been granted.

The project manager has been developing a stakeholder list with assistance from Community Advisors and other local contacts. All stakeholders will be regularly communicated with throughout the project.

During the conservation works, the monument will be unavailable to access. This will be communicated in advance to the Stakeholders via a Start Work Notice, Email and Signage on site.

4.2 Customer Services Request Reports - providing an overview of the number of Customer Service Requests that have been received during July and August 2024 are attached. (Attachments B and C)

Snap Send Solve is the smartphone app the Council offers to help make reporting issues easy, and it is still possible to report issues online, by calling Council on 03 941 8999 or visiting one of the Council’s Service Centres.

4.3 Graffiti Report – Te Pātaka o Rākaihautū Banks Peninsula Graffiti Snapshot Report for July 2024 is attached. (Attachment D).

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Discretionary Response Fund Summary - August 2024	24/1462276	124
b ⇩	Customer Services Request Report - 31 July 2024	24/1454184	125
c ⇩	Customer Services Request Report - August 2024	24/1536183	126
d ⇩	Graffiti Monthly Report - July 2024	24/1454185	127

Signatories Ngā Kaiwaitohu

Authors

Liz Beaven - Community Board Advisor

Steffi Brightwell - Community Development Advisor

Linda Burkes - Banks Peninsula Governance Advisor

Jane Harrison - Community Development Advisor

Dane Moir - Community Development Advisor

Heather Spreckley - Support Officer

Jo Wells - Community Development Advisor

Andrea Wild - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Matthew McLintock - Manager Community Governance Team

Minutes Received	Date
Lyttelton Reserves Committee Unconfirmed Minutes	5 August 2024
Pigeon Bay Reserve Committee Unconfirmed Minutes	6 August 2024
Stanley Park Reserve Committee Unconfirmed Minutes	21 June 2024
Stanley Park Reserve Committee Unconfirmed Minutes	22 August 2024
Cass Bay Reserve Committee Unconfirmed Minutes	7 August 2024
Okains Bay Reserve Committee Unconfirmed Minutes	21 August 2024
Duvauchelle Reserve Committee Unconfirmed Minutes	19 August 2024
Allandale Reserve Committee Unconfirmed Minutes	13 April 2023
Allandale Reserve Committee Unconfirmed Minutes	13 September 2023
Allandale Reserve Committee Unconfirmed Minutes	27 March 2024
Allandale Reserve Committee Unconfirmed Minutes	19 June 2024

No.	Title	Reference	Page
a ⇩	Lyttelton Reserves Committee 5 August 2024 Unconfirmed Minutes	24/1436329	29
b ⇩	Pigeon Bay Reserve Committee 6 August 2024 Unconfirmed Minutes	24/1436524	33
c ⇩	Stanley Park Reserve Committee 21 June 2024 Unconfirmed Minutes	24/1436584	38
d ⇩	Stanley Park Reserve Committee 22 August 2024 Unconfirmed Minutes	24/1471156	39
e ⇩	Cass Bay Reserve Committee 7 August 2024 - Unconfirmed Minutes	24/1451446	44
f ⇩	Okains Bay Reserve Committee 21 August 2024 Unconfirmed Minutes	24/1476893	47
g ⇩	Duvauchelle Reserve Committee 19 August 2024 Unconfirmed Minutes	24/1490887	51
h ⇩	Allandale Reserve Committee 13 April 2023 Unconfirmed Minutes	24/1490916	53
i ⇩	Allandale Reserve Committee 13 September 2023 Unconfirmed Minutes	24/1490923	55
j ⇩	Allandale Reserve Committee 27 March 2024 Unconfirmed Minutes	24/1491035	57
k ⇩	Allandale Reserve Committee 19 June 2024 Unconfirmed Minutes	24/1491021	58

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
68069	Cass Bay Residents’ Association	Cass Bay Emergency Hub – Mobile Emergency Kit	$636	$636
67952	Little River Playcentre Association	Bark renewal in Little River Playcentre playground	$2,282	$2,000
67922	Little River Railway Station Trust	Blinds for the recently refurbished Railway Station Museum and fit out for a new workshop in the Little River Railway Station Goods Shed.	$9,991	$5,000

No.	Title	Reference	Page
a ⇩	Discretionary Response Fund Decision Matrix 68069 - Cass Bay Residents' Association 9 September 2024	24/1449663	114
b ⇩	Discretionary Response Fund Decision Matrix 67922- Little River Railway Station 9 September 2024	24/1416280	115
c ⇩	Discretionary Response Fund Decision Matrix 67952 - Little River Playcentre Association 9 September 2024	24/1416313	116

7. Reserve Committee Meeting Minutes
Reference Te Tohutoro:	24/1435721
Responsible Officer(s) Te Pou Matua:	Linda Burkes, Banks Peninsula Governance Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

8. Akaroa Museum Advisory Committee Meeting Minutes
Reference Te Tohutoro:	24/1464531
Responsible Officer(s) Te Pou Matua:	Linda Burkes, Banks Peninsula Governance Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

Name	Subject
Akaroa Museum Advisory Committee Unconfirmed Meeting Minutes	21 August 2024

9. Te Pātaka o Rākaihautū Banks Peninsula Community Board Plan Monitoring
Reference Te Tohutoro:	24/1499557
Responsible Officer(s) Te Pou Matua:	Lyn Leslie, Chairperson
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

11. 2024/2025 Discretionary Response Fund Applications - Cass Bay Residents' Association, Little River Playcentre Association, Little River Railway Station Trust
Reference Te Tohutoro:	24/1467520
Responsible Officer(s) Te Pou Matua:	Dane Moir, Community Development Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

Total Budget 2020/21	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$35,265	$4,500	$30,765	$23,129