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Waihoro

Spreydon-Cashmere-Heathcote Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waihoro Spreydon-Cashmere-Heathcote Community Board will be held on:

 

Date:                                    Thursday 1 August 2024

Time:                                   4:00 pm

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Membership

Chairperson

Deputy Chairperson

Members

Callum Ward

Keir Leslie

Melanie Coker

Will Hall

Roy Kenneally

Tim Lindley

Lee Sampson

Tim Scandrett

Sara Templeton

 

 

31 July 2024

 

 

 

Principal Advisor

Jess Garrett

Manager Community Governance, Spreydon-Cashmere-Heathcote

Tel: 941 6289

 

Sree Nair

Community Governance Advisor

941 5573

Sreerenjini.Nair@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To watch the meeting live, or a recording after the meeting date, go to:
https://www.youtube.com/channel/UCGweLMco4E1iIUpXZ7voUgA
To view copies of Agendas and Minutes, go to:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


 


Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS NGĀ IHIRANGI

 

Karakia Tīmatanga................................................................................................... 4 

Waiata          ............................................................................................................... 4 

C          1.        Apologies Ngā Whakapāha.......................................................................... 4

B         2.        Declarations of Interest Ngā Whakapuaki Aronga........................................... 4

C          3.        Confirmation of Previous Minutes Te Whakaāe o te hui o mua.......................... 4

B         4.        Public Forum Te Huinga Whānui.................................................................. 4

B         5.        Deputations by Appointment Ngā Huinga Whakaritenga................................. 5

B         6.        Presentation of Petitions Ngā Pākikitanga.................................................... 5

Staff Reports

C          7.        Waihoro Spreydon-Cashmere-Heathcote 2024/25 Strengthening Communities Fund Report.................................................................................................... 15

C          8.        Waihoro Spreydon-Cashmere-Heathcote Community Board Discretionary Response Fund 2024-25 - Board Projects Report......................................................... 75

C          9.        Governance Matters................................................................................. 85

 

B         10.      Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi............................................................................................................. 87

Karakia Whakakapi

 

 


 

Karakia Tīmatanga

Kia tau te mauri o runga

Kia tau te mauri o raro

Paiheretia te ture wairua

Paiheretia te ture tangata

Hei pou arahi i a tātou i tēnei wā

Kia tika te whakaaro

Kia tika te kupu

Tīhei Mauri Ora!

May the essence of above settle here

May the essence of below settle here

Bind together that we can’t see and bind that we can see

And have them guide us at this time

May the thought be true

May the words be true

 

Waiata

Manu tiria manu tiria

Manu werohia ki te poho o Te Raka

Ka tau rērere

Ka tau mai i te Ruhi

E tau e koia a

Koia koia ko Tararauriki

Kī mai i Māui

Ehara i te whitu me te waru e

E tau e koia, koia

Te whakamārama

This song tells the story of Māui changing into a kererū and following his father into the underworld whereupon he returns with the kūmara.

The kūmara is seen not only as food for the body but also food for the mind, thus referring to the importance of mātauranga.

 

1.   Apologies Ngā Whakapāha  

At the close of the agenda no apologies had been received.

2.   Declarations of Interest Ngā Whakapuaki Aronga

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

That the minutes of the Waihoro Spreydon-Cashmere-Heathcote Community Board meeting held on Thursday, 11 July 2024  be confirmed (refer page 6).

4.   Public Forum Te Huinga Whānui

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

 

There were no public forum requests received at the time the agenda was prepared

5.   Deputations by Appointment Ngā Huinga Whakaritenga

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

 

There were no deputations by appointment at the time the agenda was prepared.

6.   Presentation of Petitions Ngā Pākikitanga

There were no petitions received at the time the agenda was prepared.


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Waihoro

Spreydon-Cashmere-Heathcote Community Board

Open Minutes

 

 

Date:                                    Thursday 11 July 2024

Time:                                   4 pm

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Present

Chairperson

Deputy Chairperson

Members

Callum Ward

Keir Leslie

Melanie Coker

Will Hall

Roy Kenneally

Tim Lindley

Tim Scandrett

Sara Templeton

 

 

 

 

 

 

 

Principal Advisor

Jess Garrett

Interim Manager Community Governance, Spreydon-Cashmere-Heathcote

Tel: 941 6289

 

Sree Nair

Community Governance Advisor

941 5573

Sreerenjini.Nair@ccc.govt.nz

www.ccc.govt.nz

To watch the meeting live, or a recording after the meeting date, go to:
https://www.youtube.com/channel/UCGweLMco4E1iIUpXZ7voUgA
To view copies of Agendas and Minutes, go to:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

Karakia Tīmatanga: All together. 

 

Waiata: The Board sang a waiata to open the meeting.

 

The agenda was dealt with in the following order.

1.   Apologies Ngā Whakapāha

Part C

Community Board Resolved SCBCC/2024/00049

That an apology for lateness for Lee Sampson be accepted.

Keir Leslie/Tim Lindley                                                                                                                                           Carried

 

2.   Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved SCBCC/2024/00050

That the minutes of the Waihoro Spreydon-Cashmere-Heathcote Community Board meeting held on Thursday, 13 June 2024 be confirmed.

Tim Lindley/Melanie Coker                                                                                                                                   Carried

 

4.   Public Forum Te Huinga Whānui

Part B

4.1

Play and recreation spaces in densifying neighbourhoods

Caitlin Sears and Rachael Nunns from the University of Canterbury presented regarding Play and recreation spaces in densifying neighbourhoods.

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Thanks Caitlyn and Rebecca for their presentation.

Attachments

a       Play and Recreation Spaces in Densifying Neighbourhoods Presentation   

 

4.2

No-stopping issues at the T-intersection with Simeon and Athelstan Streets

Wayne Carey, local resident, spoke in relation to no-stopping issues at the T-intersection with Simeon and Athelstan Streets.

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Refers the issues raised about the presentation to staff for investigation and report to the board.

2.         Raise no-stopping issues at the next combined community board briefing.

3.         Thanks Wayne for their presentation.

Attachments

a       No stopping Simeon Street Supporting Document   

 

5.   Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6.   Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

 

7.   Correspondence

 

Community Board Comment

Additional correspondence from

 

Staff Recommendations / Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Receives the information in the correspondence report dated 11 July 2024.

2.         Refers the issues raised to New Zealand Transport Agency Waka Kotahi.

 

Community Board Resolved SCBCC/2024/00051

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Receives the information in the correspondence report dated 11 July 2024.

2.         Refers the issues raised to New Zealand Transport Agency Waka Kotahi.

3.         Refers the issues raised regarding King’s park for advice and report back to the board.

Tim Lindley/Callum Ward                                                                                                                                      Carried

 

Attachments

a       Correspondence - Local issue - King Park Mt Pleasant   

 

8.   Tree Removal in Remuera Reserve

 

Community Board Comment

Tim Scandrett and Roy Kenneally moved and seconded respectively, to approve the tree removal.

During debate, the meeting requested that consultation be undertaken before making a decision regarding tree removal. With the agreement of the Mover and Seconder, recommendation 3 was amended accordingly. The meeting voted and the motion as amended, was declared carried. 

 

Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Receives the information in the Tree Removal in Remuera Reserve Report.

2.         Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.         The Community Board decides whether or not to approve the tree removal.

 

Community Board Resolved SCBCC/2024/00052

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Receives the information in the Tree Removal in Remuera Reserve Report.

2.         Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.         Lie the report on the table until consultation has been completed with residents, with a report coming back to the board at a later date.

Tim Scandrett/Roy Kenneally                                                                                                                              Carried

 

Attachments

a       Remuera Tree Removal Request Presentation   

 

 

 

9.   Tree Planting Plan for Remuera Reserve, Simeon Park and Lincoln Park

 

Community Board Comment

Staff tabled an updated recommendation number 3 and 4 to correct an error. The recommendation now reflects the correct reserve names for planting.

The board also requested staff investigate options for shifting the path at Remuera reserve.

 

Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Receives the information in the Tree Planting Plan for Remuera Reserve, Simeon Park and Lincoln Park Report.

2.         Notes that the decision in this report is of low significance concerning the Christchurch City Council’s Significance and Engagement Policy.

3.         Approves the planting of trees within Spreydon Domain as per the attached plans

4.         Approves the planting of trees within Francis Reserve as per the attached plans.

5.         Approves the planting of trees within Remuera Reserve as per the attached plans with the inclusion of Fruit Trees.

 

Community Board Resolved SCBCC/2024/00053

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Receives the information in the Tree Planting Plan for Remuera Reserve, Simeon Park and Lincoln Park Report.

2.         Notes that the decision in this report is of low significance concerning the Christchurch City Council’s Significance and Engagement Policy.

3.         Approves the planting of trees within Lincoln Park as per the attached plans

4.         Approves the planting of trees within Simeon Park  as per the attached plans.

5.         Approves the planting of trees within Remuera Reserve as per the attached plans with the inclusion of Fruit Trees.

6.         Request staff investigate the options for shifting the path at Remuera reserve.

Keir Leslie/Melanie Coker                                                                                                                                      Carried

 

Attachments

a       Urban Forest Tree Planting Program Presentation   

 

 

10. Cass Street - Proposed Parking Improvements

 

Community Board Resolved SCBCC/2024/00054 Officer recommendations accepted without change

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Receives the information in the Cass Street - Proposed Parking Improvements Report.

2.         Notes that the decision in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.         Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the parking or stopping restrictions described in resolutions 4 – 6 below.

4.         Revoke all existing 30-minute parking time restrictions on the north side of Cass Street commencing at its intersection with Colombo Street and extending in a westerly direction for a distance of 100 metres.

5.         Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 that the parking of vehicles be restricted to a maximum period of 60 minutes, on the southeastern side of Cass Street, commencing at a point 7 metres west of its intersection with Colombo Street and extending in a westerly direction for a distance of 34 metres.

6.         Approves that these resolutions take effect when parking signage that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).

Keir Leslie/Callum Ward                                                                                                                                         Carried

 

 

11. Morgans Valley - Proposed No Stopping Restrictions

 

Community Board Resolved SCBCC/2024/00055 Officer recommendations accepted without change

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Receives the information in the Morgans Valley - Proposed No Stopping Restrictions Report.

2.         Notes that the decision in this report is of low significance concerning the Christchurch City Council’s Significance and Engagement Policy.

3.         Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the parking or stopping restrictions described in resolutions 4-6 below.

4.         Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the northeast side of Morgans Valley, commencing at a point 686 metres southeast of its intersection with Bridle Path Road and extending in a south easterly direction for a distance of 22 metres, as detailed on Attachment A.

5.         Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the northeast side of Morgans Valley, commencing at a point 714 metres southeast of its intersection with Bridle Path Road and following the road alignment generally in a western direction for a distance of 12 metres, as detailed on Attachment A.

6.         Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the southeast side of Morgans Valley, commencing at a point 671 metres southeast of its intersection with Bridle Path Road and extending in a southerly direction for a distance of 16 metres, as detailed on Attachment A.

7.         Approve that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).

Will Hall/Tim Lindley                                                                                                                                                Carried

 

 

 

Kier Leslie left the meeting at 4.59 pm

12. Tennyson Street - Proposed P5 Loading Zone

 

Community Board Resolved SCBCC/2024/00056 Officer recommendations accepted without change

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Receives the information in the Tennyson Street - Proposed P5 Loading Zone Report.

2.         Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.         Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the parking or stopping restrictions described in resolution 4 below.

4.         Approves that a loading zone be installed, in accordance with Clause 7 of the Christchurch City Council Traffic & Parking Bylaw 2017, on the north side of Tennyson Street, commencing at a point 32 metres east of its intersection with Colombo Street, and extending in an easterly direction for a distance of 12 metres. This loading zone is to be restricted to a maximum loading period of five minutes.

5.         Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).

 

Tim Scandrett/Callum Ward                                                                                                                                 Carried

 

Kier Leslie returned to the meeting at 5.00 pm.

13. Waihoro Spreydon-Cashmere-Heathcote 2023/24 Discretionary Response Fund Applications - Beckenham Neighbourhood Association Annual Newsletter Printing, Top Up 2023/24 Youth Development Fund, Christchurch South Community Patrol Volunteer recognition

 

Community Board Resolved SCBCC/2024/00057

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Receives the information in the Waihoro Spreydon-Cashmere-Heathcote 2023/24 Discretionary Response Fund Applications - Beckenham Neighbourhood Association Annual Newsletter Printing, Top Up 2023/24 Youth Development Fund, Christchurch South Community Patrol Volunteer recognition Report.

2.         Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.         Approves a grant of $211.00 from its 2023/2024 Discretionary Response Fund to Beckenham Neighbourhood Association, Annual Newsletter Drop Project towards the cost of printing the newsletter. 

4.         Approves a grant of $1,000 from its 2023/24 Discretionary Response Fund to top up the 2023/24 Youth Development Fund.

5.         Approves a grant of $1,400 from its 2023/2024 Discretionary Response Fund to Christchurch South Community Patrol towards volunteer recognition. 

Callum Ward/Tim Scandrett                                                                                                                                 Carried

 

14. Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - July 2024

 

Community Board Resolved SCBCC/2024/00058

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Receives the information in the Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - July 2024 Report.

Callum Ward/Tim Scandrett                                                                                                                                 Carried

 

Sara Templeton left the meeting at 4.43 pm.

 

15. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

 

Members discussed matters of mutual interest:

-      A member raised the issue of a ram raid at the spice shop.

-      A member attended the West Morland residents association – intersection opposite Penruddock rise and discussed future proofing of that roundabout.

-      A member attended the Mt Pleasant AGM.

-      A member attend opening of pottery exhibition in Mt Pleasant.

-      Members attended a site visit with council officers and residents at Ferrymead park, to discuss the removal of the Pine Trees.

-      A member attended the funeral for Oscar Alpers.

-      A member discussed the option of community meeting with corrections.

-      A member raised the issue of missing signage in Mt Pleasant.

-      A member raised the issue of increase in vandalism around schools.

-      A member talked to the hangi held at Addington school.

-      Members raised the issues around Rose street. The member talked to a current request regarding the history of this street.

-      A member talked to the correspondence they have had regarding Beckenham street.

 

 

 

 

 

 

 

 

Karakia Whakakapi: All together.  

 

Meeting concluded at 5.21 pm.

 

CONFIRMED THIS 1st DAY OF AUGUST 2024.

 

Callum Ward

Chairperson

 


7.     Waihoro Spreydon-Cashmere-Heathcote 2024/25 Strengthening Communities Fund Report

Reference Te Tohutoro:

24/1006227

Responsible Officer(s) Te Pou Matua:

Menime Ah Kam-Sherlock, Community Recreation Advisor
Heather Davies, Community Development Advisor
Shanelle Temaru-Ilalio, Community Development Advisor

Accountable ELT Member Pouwhakarae:

Andrew Rutledge, Acting General Manager Citizens and Community

 

 

1.   Purpose and Origin of the Report Te Pūtake Pūrongo

1.1       The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to consider applications for funding from their 2024/25 Strengthening Communities Fund.

2.   Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Receives the information in the Waihoro Spreydon-Cashmere-Heathcote 2024/25 Strengthening Communities Fund Report.

2.         Notes that the decisions in this report are assessed at low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.         Approves the 2024-25 Strengthening Communities Fund grants outlined in the following schedule:

No

Organisation Name

Project

Recommendation

67226

Ōpāwaho Heathcote River Network Incorporated

Contribution to the OHRN's core operating & project costs (80% SCH / 20% CBL)

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $17,480 from its 2024-25 Strengthening Communities Fund to the Ōpāwaho Heathcote River Network Incorporated towards operational costs.

67147

Christchurch South Community Patrol Incorporated

Funds to cover patrol expenses

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $6,181 from its 2024-25 Strengthening Communities Fund to the Christchurch South Community Patrol towards operational costs.

67485

Heathcote Valley Community Association Incorporated

Community Wellbeing & Resilience

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $18,000 from its 2024-25 Strengthening Communities Fund to the Heathcote Valley Community Association Incorporated towards wages for the Community Centre Activator and the Community Connector.

67619

Summit Road Society Inc

Predator Free Port Hills

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $18,000 from its 2024-25 Strengthening Communities Fund to the Summit Road Society Incorporated towards the operational costs of the Community Trapping Programme.

67221

Barrington United Bowling Club Inc

Greenskeeper and Insurance Project

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $3,400 from its 2024-25 Strengthening Communities Fund to the Barrington United Bowling Club Incorporated towards Greenkeeper wages and insurance costs.

67834

Carlton/Redcliffs Hockey Club Incorporated

Playing Hockey - purchase of balls (65% SCH / 35% CBL)

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $1,000 from its 2024-25 Strengthening Communities Fund to the Carlton/Redcliffs Hockey Club Incorporated towards hockey balls.

67655

Champ Nation Youth Academy Incorporated

Champ Nation Youth Academy

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $3,000 from its 2024-25 Strengthening Communities Fund to the Champ Nation Youth Academy Incorporated towards salary/wages for rangatahi Youth Boxing Programme.

67234

Christchurch South Community Gardens Trust

Christchurch South Community Gardens Trust

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $18,000 from its 2024-25 Strengthening Communities Fund to the Christchurch South Community Garden Trust towards the costs associated with wages, operational costs and equipment.

67591

Cross Over Trust

Cross Over Trust

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $55,000 from its 2024-25 Strengthening Communities Fund to the Cross Over Trust towards the costs associated with wages and equipment costs.

67627

Ferrymead Bays Football Club Inc.

Salary for Community Development Manager

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $4,000 from its 2024-25 Strengthening Communities Fund to the Ferrymead Bays Football Club Incorporated towards salary/wages.

67790

Halswell Menzshed Trust

Wages (Split HHR 80% / SCH 20%)

That the Waihoro Spreydon Cashmere Heathcote Community Board approves a grant of $1,500 from its 2024-25 Strengthening Communities Fund to the Halswell Menzshed Trust for Shed Manager Wages

67171

Heathcote Cricket Club Inc.

Junior Community Cricket

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $4,000 from its 2024-25 Strengthening Communities Fund to the Heathcote Cricket Club Incorporated towards wages/salary and equipment.

67404

Kāwai Rangatahi Trust (formerly Strengthening Linwood Youth Trust)

Youth Work at Opawa School

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $5,000 from its 2024-25 Strengthening Communities Fund to the Kāwai Rangatahi towards Youth Development Worker salary at Te Kura o Ōpāwaho/Opawa School.

67281

Kereru Sports & Cultural Club Inc

Administration and Insurance

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $6,000 from its 2024-25 Strengthening Communities Fund to the Kereru Sports & Cultural Club Incorporated for $3,000 towards Insurance costs and $3,000 towards wages/salary.

67513

Manuka Cottage Addington Community House Incorporated

Manuka Cottage ACHI operations

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $50,000 from its 2024-25 Strengthening Communities Fund to the Manuka Cottage Addington Community House Incorporated towards the costs associated with wages and operational costs (excluding travel expenses).

67620

Mt Pleasant Memorial Community Centre and Residents' Association Incorporated

Staff Capacity and Community Development

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approve a grant of $11,000 from its 2024-25 Strengthening Communities Fund to the Mount Pleasant Memorial Community Centre and Residents Association Incorporated towards wages.

67647

Opawaho Trust

Waltham Youth Mentoring Programme

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $12,750 from its 2024-25 Strengthening Communities Fund to the Opawaho Trust towards the costs associated with youth worker wages.

67788

Papuni Boxing Ōtautahi Trust

Papuni Boxing Ōtautahi Tamariki Rangatahi & Kotiro Programs (Split HHR 70% / SCH 30%)

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $6,000 from its 2024-25 Strengthening Communities Fund to the Papuni Boxing Ōtautahi Trust towards Rangatahi & Kotiro Programmes.

67638

Pioneer Basketball Club Incorporated

Volunteer Recognition and Panthers Inclusion Program (75% SCH / 25% HHR)

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $17,000 from its 2024-25 Strengthening Communities Fund to the Pioneer Basketball Club Incorporated towards salary/wages, volunteer recognition, registration fees and venue hire.

67377

Project Esther Trust

Staff Wages for operational cost 2025

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $26,000 from its 2024-25 Strengthening Communities Fund to the Project Esther Trust towards the costs associated with wages.

67504

Redcliffs Mt Pleasant Bowling Club Incorporated

Resource to provide a Clubrooms Operations Coordinator

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $7,000 from its 2024-25 Strengthening Communities Fund to the Redcliffs Mt Pleasant Bowling Club towards salary/wages.

67097

Rowley Community Centre (Formerly Rowley Resource Centre)

Rowley Community Centre Project & Development

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $38,000 from its 2024-25 Strengthening Communities Fund to the Rowley Community Centre towards the costs associated with salaries, wages and Hoon Hay Fiesta Co-ordinator contract hours.

67225

Shoreline Youth Trust

Fuse Youth Centre

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $16,000 from its 2024-25 Strengthening Communities Fund to Shoreline Youth Trust towards wages and operational costs excluding travel costs.

67318

Social Service Council of the Diocese of Christchurch

Family Community Development Worker in Sydenham and in Addington

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $15,000 from its 2024-25 Strengthening Communities Fund to the Social Service Council of the Diocese of Christchurch towards the costs associated with wages Family Community Development Worker in Sydenham.

67592

Spreydon Youth Community Trust (SYCT)

24-7 Youth Worker Salaries (Split SCH 75% / HHR 25%)

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $16,000 from its 2024-25 Strengthening Communities Fund to the Spreydon Youth Community Trust towards the costs associated with wages.

67261

Sumner Bays Union Trust

Sumner Bays Union Trust Community Programmes

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $8,000 from its 2024-25 Strengthening Communities Fund to Sumner Bays Union Trust towards operational costs including wages for the Community Coordinator and the Silver Band Conductor.

67699

Te Whare Roopu o Oterepo - Waltham Community Cottage

Waltham Community Cottage

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $55,000 from its 2024-25 Strengthening Communities Fund to Te Whare Roopu o Oterepo - Waltham Community Cottage towards the costs associated with wages and operational costs.

67749

To'utupu Tonga Trust

Takaua Project (HHR 50% / PIC 25% / SCH 25%)

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $12,000 from its 2024-25 Strengthening Communities Fund to the To'utupu Tonga Trust towards the costs associated with Takaua and Homework After-school Project.

67659

Waltham Out of School Hours Inc.

Sponsorship of children (Split SCH 80% / PIC 20%)

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $5,000 from its 2024-25 Strengthening Communities Fund to the Waltham Out of School Hours towards the costs associated with wages, operational costs and volunteer recognition.

67600

Whareora House of Life Community House

Whareora Community House

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $8,000 from its 2024-25 Strengthening Communities Fund to the Whareora House of Life Community House towards the costs associated with wages.

67300

Redcliffs Residents Association

Redcliffs Residents Association

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $1,641 from its 2024-25 Strengthening Communities Fund to Redcliffs Residents Association towards operating costs.

67489

Sumner Community Residents' Association & Hub

Emergency Preparedness Stage One

That the Waihoro Spreydon-Cashmere- Heathcote Community Board approves a grant of $3,250 from its 2024-25 Strengthening Communities Fund to Sumner Community Residents' Association and Hub for the Emergency Preparedness Project for wages for the Sumner Emergency Plan Coordinator.

67224

Cashmere Bowling Club Inc

Insurance Project

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $2,500 from its 2024-25 Strengthening Communities Fund to the Cashmere Bowling Club towards Insurance costs.

67561

Community Watch City to Sumner Incorporated

Keeping our patrollers in contact (CBL 30% / BP 40% / SCH 30%)

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $350 from its 2024-25 Strengthening Communities Fund to the Community Watch City to Sumner Incorporated toward volunteer recognition.

67103

Heathcote Valley Community Library Inc

New Book Purchases 2024 and 2025

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $500 from its 2024-25 Strengthening Communities Fund to the Heathcote Valley Community Library Incorporated towards the purchase of new books.

67302

Lower Cashmere Residents Association

Quarterly Newsletter

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $375 from its 2024-25 Strengthening Communities Fund to the Lower Cashmere Residents Association for newsletter printing.

67520

Mt Pleasant Pottery Group Incorporated

Administrator Role Support (CBL 50% / SCH 50%)

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $1,500 from its 2024-25 Strengthening Communities Fund to the Mount Pleasant Pottery Group Incorporated towards administrators' salary.

67375

Redcliffs Public Library Inc

Digitisation of Library Catalogue

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $400 from its 2024-25 Strengthening Communities Fund to the Redcliffs Public Library Incorporated towards the cost of training and equipment for the Digitalisation of the Library Project.

67136

Redcliffs Tennis Club

Tennis balls for the coaching at the club. Both adults and children.

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $2,300 from its 2024/25 Strengthening Communities Fund to the Redcliffs Tennis Club towards tennis balls.

67379

Somerfield Residents Association

SRA Newsletters printing

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $1,000 from its 2024-25 Strengthening Communities Fund to the Somerfield Residents Association for newsletter printing.

67382

Southern United Hockey Club

Training & Equipment Funding Project (Split HHR 50% / SCH 50%)

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $1,500 from its 2024-25 Strengthening Communities Fund to the Southern United Hockey Club towards training/upskilling ($250) and equipment ($1,250).

67258

St Martins Library

Enhancing our Library with new bookends and bookstands for displays in the adult and children sections

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $700 from its 2024-25 Strengthening Communities Fund to the St Martins Library towards the cost of new bookends and book stands

67517

St Mary's Anglican Church, Addington

Addington Community Fun fair and Concert, KNZB Clean-up Day, Addington Fun day

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $3,155 from its 2024-25 Strengthening Communities Fund to the St Mary's Anglican Church towards the costs associated with 3 local community events.

67185

Westmorland Residents Association Incorporated

Community picnic

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $2,000 from its 2024-25 Strengthening Communities Fund to the Westmorland Residents Association Incorporated towards the cost of the annual community picnic.

 

4.         Declines the 2024/25 Strengthening Communities Fund applications outlined in the following schedule:

No

Organisation Name

Project

Recommendation

67218

Hohepa Services Ltd t/a Hohepa Canterbury

LEAP Programme for people with intellectual disabilities

That the Waihoro Spreydon-Cashmere- Heathcote Community Board declines the application from Hohepa Services Ltd. for a grant from its 2024-25 Strengthening Communities Fund towards the LEAP Programme for people with intellectual disabilities.

 

5.         Approves the transfer of $86,606 to the 2024-25 Discretionary Response Fund.

 

3.   Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1       The recommendations above are aligned to the Council's Strategic Framework and in particular the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City.  The projects also align with the Te Haumako Te Whitingia Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.2       Approves the allocation of the local Strengthening Communities Fund for each Community Board area.

3.3       Allocations must be consistent with any policies, standards or criteria adopted by the Council.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.4       The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.5       The level of significance was determined by the number of people affected and/or with an interest.

3.6       Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.7       The 2024-2025 Strengthening Communities Fund opened on 4 March 2024 and closed on 12 April 2024.

3.8       A total of 48 applications were received, requesting a total of 1,002,470.

3.9       The Waihoro Spreydon-Cashmere-Heathcote Community Board has a total funding pool of $571,088.

3.10    Staff have recommended a total of $484,482 for the 2024-25 Strengthening Communities Fund (this includes $nil of pre-committed multi-year funding), which would result in $86,606 remaining for the 2024-25 Discretionary Response Fund (plus any carry-forward from the 2023-24 year which is currently being finalised).

3.11    Staff are not recommending any applications this year for multi-year funding.

3.12    Staff have assessed all applications received and made recommendations. Attached is a decision matrix, which includes organisational details, project details, financial information, a staff assessment, and a priority ranking (refer Attachment A).

3.13    The Funding Outcomes and Priorities and Criteria for this fund are also attached (refer Attachment B).

3.14    Elected Members were provided a copy of the decision matrices on 27 June and were able to request additional information up to 12 July (refer Attachment C).

 

Attachments Ngā Tāpirihanga

No.

Title

Reference

Page

a

Waihoro 2024-25 SCF Decision Matrices

24/1124816

25

b

Funding Outcomes and Priorities and Criteria

23/1143885

70

c

Elected Members Additional Information Requests

24/1217367

72

 

 

Signatories Ngā Kaiwaitohu

Authors

Nime Ah Kam-Sherlock - Community Recreation Advisor

Heather Davies - Community Development Advisor

Shanelle Temaru-Ilalio - Community Recreation Advisor

Jane Walders - Support Officer

Approved By

Jess Garrett - Interim Manager Community Governance, Spreydon-Cashmere-Heathcote

Peter Langbein - Finance Business Partner

Matthew McLintock - Acting Head of Community Support and Partnerships

 

 
















































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8.     Waihoro Spreydon-Cashmere-Heathcote Community Board Discretionary Response Fund 2024-25 - Board Projects Report

Reference Te Tohutoro:

24/1175636

Responsible Officer(s) Te Pou Matua:

Nime Ah Kam-Sherlock, Community Recreation Advisor
Heather Davies, Community Development Advisor
Shanelle Temaru-Ilalio, Community Development Advisor

Accountable ELT Member Pouwhakarae:

Andrew Rutledge, Acting General Manager Citizens and Community

 

 

1.   Purpose and Origin of the Report Te Pūtake Pūrongo

1.1       The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to consider an application for its Board Projects from its 2024-25 Discretionary Response Fund as listed below.

FRN

Project Name

Amount Requested

Amount Recommended

00067947

Communicating with the Community 2024-25

$3,500

$3,500

00067944

Hoon Hay Fiesta 2024

$4,500

$4,500

00067948

Waltham Fair 2025

$3,500

$3,500

00067950

Community Awards 2024-25

$8,000

$8,000

00067945

Off The Ground Fund 2024-25

$3,000

$3,000

00067946

Summer with Your Neighbours 2024-25

$4,000

$4,000

00067943

Youth Development Fund 2024-25

$7,000

$7,000

 

1.2       The balance of this fund will be determined by the allocations to the Waihoro Spreydon-Cashmere-Heathcote 2024-25 Strengthening Communities Fund.

2.   Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Receives the information in the Waihoro Spreydon-Cashmere-Heathcote Community Board Discretionary Response Fund 2024-25 - Board Projects Report.

2.         Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.         Approves an allocation of $3,500 from its 2024/25 Discretionary Response Fund to Waihoro Spreydon-Cashmere-Heathcote Communicating with the Community activities.

4.         Approves an allocation of $4,500 from its 2024/25 Discretionary Response Fund towards costs of the 2024 Hoon Hay Fiesta.

5.         Approves an allocation from its 2024/25 Discretionary Response Fund towards event related costs of $2,500 for Waltham Fair and $1,000 for Waltham Pool Party.

6.         Approves an allocation of $8,000 from its 2024/25 Discretionary Response Fund towards the cost of the Waihoro Spreydon-Cashmere-Heathcote Edible and Sustainable Garden $2,500, Community Pride Garden $1,500, Community Services Awards 2024 $2,000 and 2025 $2,000.

7.         Approves an allocation of $3,000 from its 2024-25 Discretionary Response Fund towards the Waihoro Spreydon-Cashmere-Heathcote Off The Ground Fund 2024-25.

8.         Approves an allocation of $4,000 from its 2024/25 Discretionary Response Fund to Waihoro Spreydon-Cashmere-Heathcote Summer With Your Neighbours 2024/2025. Any unspent funds are to be returned to the 2024/25 Discretionary Responses Fund.

9.         Approves an allocation of $7,000 from its 2024-25 Discretionary Response Fund towards the Waihoro Spreydon-Cashmere-Heathcote Community Board Youth Development Fund. $3,500 to be available from August to December 2024 and $3,500 to be available from January to June 2025.

3.   Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1       The recommendations are aligned to the Council's Strategic Framework and in particular the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City.  The projects recommended above also align with the four pillars of the Te Haumako Te Whitingia Strengthening Communities Together Strategy - People, Place, Participation and Preparedness.

3.2       The Age Friendly Spreydon-Cashmere-Heathcote Community Board Project will come to the community Board for a decision later in the year.  As current funding of $4,000 will cover the project up to April 2025.  

Decision Making Authority Te Mana Whakatau

3.3       The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.3.1   Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.3.2   The Fund does not cover:

·     Legal challenges or Environment Court challenges against the Council, Council Controlled organisations, or Community Board decisions.

·     Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.4       The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.5       The level of significance was determined by the number of people affected and/or with an interest.

3.6       Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.7       At the time of writing, the balance of the 2024-25 Discretionary Response Fund is as below. (Please note the total budget for the year is subject to the Board approving the staff recommendations for the 2024-25 Strengthening Communities Fund.)

Total Budget 2020/21

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$86,606

$0

$86,606

$53,106

 

3.8       The carry-forward from the 2023-24 Discretionary Response Fund is currently being finalised.   Once confirmed, this amount will be added to the total budget for 2024-25.

3.9       Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.10    The attached Decision Matrix provides detailed information for the applications.  This includes organisational details, project details, financial information, and a staff assessment.

 

Attachments Ngā Tāpirihanga

No.

Title

Reference

Page

a

Waihoro Spreydon-Cashmere-Heathcote 2024-25 Discretionary Response Fund - Board Projects Decision Matrices

24/1219099

78

 

 

Signatories Ngā Kaiwaitohu

Authors

Nime Ah Kam-Sherlock - Community Recreation Advisor

Heather Davies - Community Development Advisor

Shanelle Temaru-Ilalio - Community Recreation Advisor

Jane Walders - Support Officer

Approved By

Jess Garrett - Interim Manager Community Governance, Spreydon-Cashmere-Heathcote

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

 

 


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9.     Governance Matters

Reference Te Tohutoro:

24/1238850

Responsible Officer(s) Te Pou Matua:

Jess Garrett, Manager Community Governance Waihoro Spreydon-Cashmere-Heathcote Community Board.

Accountable ELT Member Pouwhakarae:

Andrew Rutledge, Acting General Manager Citizens and Community

 

 

1.   Purpose and Origin of the Report Te Pūtake Pūrongo

1.1       To amend the administrative errors in the Waihoro Spreydon-Cashmere-Heathcote 2023/24 Discretionary Response Fund Applications - Beckenham Neighbourhood Association Annual Newsletter Printing, Top Up 2023/24 Youth Development Fund, Christchurch South Community Patrol Volunteer recognition and corresponding Community board decision (Resolution number: SCBCC/2024/00001).

2.   Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Receives the information in the Governance Matters Report.

2.         Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.         Make the following changes to the Community Board decision relating to the Waihoro Spreydon-Cashmere-Heathcote 2023/24 Discretionary Response Fund Applications - Beckenham Neighbourhood Association Annual Newsletter Printing, Top Up 2023/24 Youth Development Fund, Christchurch South Community Patrol Volunteer recognition report (Resolution number: SCBCC/2024/00002):

a.         Amend resolution 3 and 5 to reflect the correct fund (2024/25 Discretionary Response Fund).

b.         Revoke resolution 4: “Approves a grant of $1,000 from its 2023/24 Discretionary Response Fund to top up the 2023/24 Youth Development Fund” as this will be superseded by the decisions in the Waihoro Spreydon-Cashmere-Heathcote 2024/25 Strengthening Communities Fund and Waihoro Spreydon-Cashmere-Heathcote Community Board Discretionary Response Fund 2024-25 - Board Projects reports.

3.   Background/Context Te Horopaki

3.1       At its 11 July 2024 Community Board Meeting, the Waihoro Spreydon Cashmere Heathcote Community board made a decision on the Waihoro Spreydon-Cashmere-Heathcote 2023/24 Discretionary Response Fund Applications - Beckenham Neighbourhood Association Annual Newsletter Printing, Top Up 2023/24 Youth Development Fund, Christchurch South Community Patrol Volunteer recognition report.

3.2       The Council Officer report made an error in referring to the 2023/24 Discretionary Response Fund within the advice and the recommendation sections.

3.3       As Officer recommendations were accepted without change, the relating resolutions reflect the incorrect fund for these allocations.

3.4       This report seeks to amend the resolutions so that they are allocated under the new 2024/25 Discretionary Response Fund, providing the board approves the creation of this fund through the Waihoro Spreydon-Cashmere-Heathcote 2024/25 Strengthening Communities Fund Report. The two changes are as follows:

3.4.1   Amend resolution 3 and 5 so that the grants are allocated from the 2024/25 Discretionary response fund.  Please note that the amount allocated to the relevant groups (Beckenham Neighbourhood Association and Christchurch South Community Patrol respectively) will not be affected or changed.

3.4.2   Revoke resolution 4 which approves a grant to the Youth Development fund as this will be superseded by the decisions relating to the Waihoro Spreydon-Cashmere-Heathcote 2024/25 Strengthening Communities Fund Report which establishes the 2024/25 Discretionary Response Fund, and the Waihoro Spreydon-Cashmere-Heathcote Community Board Discretionary Response Fund 2024-25 - Board Projects Report which establishes the 2024/25 Youth Development Fund.

 

Attachments Ngā Tāpirihanga

There are no attachments to this report.

 

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

 

 

 

 

Signatories Ngā Kaiwaitohu

Author

Sree Nair - Community Governance Advisor

Approved By

Jess Garrett - Interim Manager Community Governance, Spreydon-Cashmere-Heathcote

Matthew McLintock - Acting Head of Community Support and Partnerships

 

 


10.   Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

Karakia Whakakapi

Tukuna te wairua kia rere ki te taumata

Ko te matatika te mātāpono hei arahi i ngā mahi

Ka arotahi te tira kia eke panuku, kia eke Tangaroa

Haumi e, hui e, tāiki e

May the spirit be released to soar to its zenith.

Ethics is the principle that guides our work.

As we focus on the success for our community

Bring together! Gather together and bind together!