Waihoro
Spreydon-Cashmere-Heathcote Community Board
Agenda
Notice of Meeting:
An ordinary meeting of the Waihoro Spreydon-Cashmere-Heathcote Community Board will be held on:
Date: Thursday 1 August 2024
Time: 4:00 pm
Venue: Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham
Membership
Chairperson Deputy Chairperson Members |
Callum Ward Keir Leslie Melanie Coker Will Hall Roy Kenneally Tim Lindley Lee Sampson Tim Scandrett Sara Templeton |
31 July 2024
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Principal Advisor Jess Garrett Manager Community Governance, Spreydon-Cashmere-Heathcote Tel: 941 6289 |
Sree Nair
Community Governance Advisor
941 5573
Part A Matters Requiring a Council Decision
Part B Reports for Information
Part C Decisions Under Delegation
TABLE OF CONTENTS NGĀ IHIRANGI
Karakia Tīmatanga................................................................................................... 4
Waiata ............................................................................................................... 4
C 1. Apologies Ngā Whakapāha.......................................................................... 4
B 2. Declarations of Interest Ngā Whakapuaki Aronga........................................... 4
C 3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua.......................... 4
B 4. Public Forum Te Huinga Whānui.................................................................. 4
B 5. Deputations by Appointment Ngā Huinga Whakaritenga................................. 5
B 6. Presentation of Petitions Ngā Pākikitanga.................................................... 5
Staff Reports
C 7. Waihoro Spreydon-Cashmere-Heathcote 2024/25 Strengthening Communities Fund Report.................................................................................................... 15
C 8. Waihoro Spreydon-Cashmere-Heathcote Community Board Discretionary Response Fund 2024-25 - Board Projects Report......................................................... 75
C 9. Governance Matters................................................................................. 85
B 10. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi............................................................................................................. 87
Karakia Whakakapi
Kia tau te mauri o runga Kia tau te mauri o raro Paiheretia te ture wairua Paiheretia te ture tangata Hei pou arahi i a tātou i tēnei wā Kia tika te whakaaro Kia tika te kupu Tīhei Mauri Ora! |
May the essence of above settle here May the essence of below settle here Bind together that we can’t see and bind that we can see And have them guide us at this time May the thought be true May the words be true
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Manu tiria manu tiria Manu werohia ki te poho o Te Raka Ka tau rērere Ka tau mai i te Ruhi E tau e koia a Koia koia ko Tararauriki Kī mai i Māui Ehara i te whitu me te waru e E tau e koia, koia |
Te whakamārama This song tells the story of Māui changing into a kererū and following his father into the underworld whereupon he returns with the kūmara. The kūmara is seen not only as food for the body but also food for the mind, thus referring to the importance of mātauranga.
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1. Apologies Ngā Whakapāha
At the close of the agenda no apologies had been received.
2. Declarations of Interest Ngā Whakapuaki Aronga
Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua
That the minutes of the Waihoro Spreydon-Cashmere-Heathcote Community Board meeting held on Thursday, 11 July 2024 be confirmed (refer page 6).
4. Public Forum Te Huinga Whānui
A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.
There were no public forum requests received at the time the agenda was prepared
5. Deputations by Appointment Ngā Huinga Whakaritenga
Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.
There were no deputations by appointment at the time the agenda was prepared.
6. Presentation of Petitions Ngā Pākikitanga
There were no petitions received at the time the agenda was prepared.
Waihoro
Spreydon-Cashmere-Heathcote Community Board
Open Minutes
Date: Thursday 11 July 2024
Time: 4 pm
Venue: Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham
Present
Chairperson Deputy Chairperson Members |
Callum Ward Keir Leslie Melanie Coker Will Hall Roy Kenneally Tim Lindley Tim Scandrett Sara Templeton |
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Principal Advisor Jess Garrett Interim Manager Community Governance, Spreydon-Cashmere-Heathcote Tel: 941 6289 |
Sree Nair
Community Governance Advisor
941 5573
Part A Matters Requiring a Council Decision
Part B Reports for Information
Part C Decisions Under Delegation
Karakia Tīmatanga: All together.
Waiata: The Board sang a waiata to open the meeting.
The agenda was dealt with in the following order.
1. Apologies Ngā Whakapāha
Part C
Community Board Resolved SCBCC/2024/00049 That an apology for lateness for Lee Sampson be accepted. Keir Leslie/Tim Lindley Carried |
2. Declarations of Interest Ngā Whakapuaki Aronga
Part B
There were no declarations of interest recorded.
3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua
Part C
Community Board Resolved SCBCC/2024/00050 That the minutes of the Waihoro Spreydon-Cashmere-Heathcote Community Board meeting held on Thursday, 13 June 2024 be confirmed. Tim Lindley/Melanie Coker Carried |
4. Public Forum Te Huinga Whānui
Part B
4.1 |
Play and recreation spaces in densifying neighbourhoods Caitlin Sears and Rachael Nunns from the University of Canterbury presented regarding Play and recreation spaces in densifying neighbourhoods. |
Part B That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Thanks Caitlyn and Rebecca for their presentation. |
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Attachments a Play and Recreation Spaces in Densifying Neighbourhoods Presentation |
4.2 |
No-stopping issues at the T-intersection with Simeon and Athelstan Streets Wayne Carey, local resident, spoke in relation to no-stopping issues at the T-intersection with Simeon and Athelstan Streets. |
Part B That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Refers the issues raised about the presentation to staff for investigation and report to the board. 2. Raise no-stopping issues at the next combined community board briefing. 3. Thanks Wayne for their presentation. |
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Attachments a No stopping Simeon Street Supporting Document |
5. Deputations by Appointment Ngā Huinga Whakaritenga
Part B
There were no deputations by appointment.
6. Presentation of Petitions Ngā Pākikitanga
Part B
There was no presentation of petitions.
7. Correspondence |
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Community Board Comment Additional correspondence from |
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Staff Recommendations / Ngā Tūtohu That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receives the information in the correspondence report dated 11 July 2024. 2. Refers the issues raised to New Zealand Transport Agency Waka Kotahi. |
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Community Board Resolved SCBCC/2024/00051 Part B That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receives the information in the correspondence report dated 11 July 2024. 2. Refers the issues raised to New Zealand Transport Agency Waka Kotahi. 3. Refers the issues raised regarding King’s park for advice and report back to the board. Tim Lindley/Callum Ward Carried |
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Attachments a Correspondence - Local issue - King Park Mt Pleasant |
8. Tree Removal in Remuera Reserve |
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Community Board Comment Tim Scandrett and Roy Kenneally moved and seconded respectively, to approve the tree removal. During debate, the meeting requested that consultation be undertaken before making a decision regarding tree removal. With the agreement of the Mover and Seconder, recommendation 3 was amended accordingly. The meeting voted and the motion as amended, was declared carried. |
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Officer Recommendations Ngā Tūtohu That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receives the information in the Tree Removal in Remuera Reserve Report. 2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. The Community Board decides whether or not to approve the tree removal. |
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Community Board Resolved SCBCC/2024/00052 Part C That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receives the information in the Tree Removal in Remuera Reserve Report. 2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Lie the report on the table until consultation has been completed with residents, with a report coming back to the board at a later date. Tim Scandrett/Roy Kenneally Carried |
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Attachments a Remuera Tree Removal Request Presentation |
9. Tree Planting Plan for Remuera Reserve, Simeon Park and Lincoln Park |
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Community Board Comment Staff tabled an updated recommendation number 3 and 4 to correct an error. The recommendation now reflects the correct reserve names for planting. The board also requested staff investigate options for shifting the path at Remuera reserve. |
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Officer Recommendations Ngā Tūtohu That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receives the information in the Tree Planting Plan for Remuera Reserve, Simeon Park and Lincoln Park Report. 2. Notes that the decision in this report is of low significance concerning the Christchurch City Council’s Significance and Engagement Policy. 3. Approves the planting of trees within Spreydon Domain as per the attached plans 4. Approves the planting of trees within Francis Reserve as per the attached plans. 5. Approves the planting of trees within Remuera Reserve as per the attached plans with the inclusion of Fruit Trees. |
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Community Board Resolved SCBCC/2024/00053 Part C That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receives the information in the Tree Planting Plan for Remuera Reserve, Simeon Park and Lincoln Park Report. 2. Notes that the decision in this report is of low significance concerning the Christchurch City Council’s Significance and Engagement Policy. 3. Approves the planting of trees within Lincoln Park as per the attached plans 4. Approves the planting of trees within Simeon Park as per the attached plans. 5. Approves the planting of trees within Remuera Reserve as per the attached plans with the inclusion of Fruit Trees. 6. Request staff investigate the options for shifting the path at Remuera reserve. Keir Leslie/Melanie Coker Carried |
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Attachments a Urban Forest Tree Planting Program Presentation |
10. Cass Street - Proposed Parking Improvements |
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Community Board Resolved SCBCC/2024/00054 Officer recommendations accepted without change Part C That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receives the information in the Cass Street - Proposed Parking Improvements Report. 2. Notes that the decision in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the parking or stopping restrictions described in resolutions 4 – 6 below. 4. Revoke all existing 30-minute parking time restrictions on the north side of Cass Street commencing at its intersection with Colombo Street and extending in a westerly direction for a distance of 100 metres. 5. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 that the parking of vehicles be restricted to a maximum period of 60 minutes, on the southeastern side of Cass Street, commencing at a point 7 metres west of its intersection with Colombo Street and extending in a westerly direction for a distance of 34 metres. 6. Approves that these resolutions take effect when parking signage that evidence the restrictions described in this staff report are in place (or removed in the case of revocations). Keir Leslie/Callum Ward Carried |
11. Morgans Valley - Proposed No Stopping Restrictions |
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Community Board Resolved SCBCC/2024/00055 Officer recommendations accepted without change Part C That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receives the information in the Morgans Valley - Proposed No Stopping Restrictions Report. 2. Notes that the decision in this report is of low significance concerning the Christchurch City Council’s Significance and Engagement Policy. 3. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the parking or stopping restrictions described in resolutions 4-6 below. 4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the northeast side of Morgans Valley, commencing at a point 686 metres southeast of its intersection with Bridle Path Road and extending in a south easterly direction for a distance of 22 metres, as detailed on Attachment A. 5. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the northeast side of Morgans Valley, commencing at a point 714 metres southeast of its intersection with Bridle Path Road and following the road alignment generally in a western direction for a distance of 12 metres, as detailed on Attachment A. 6. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the southeast side of Morgans Valley, commencing at a point 671 metres southeast of its intersection with Bridle Path Road and extending in a southerly direction for a distance of 16 metres, as detailed on Attachment A. 7. Approve that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations). Will Hall/Tim Lindley Carried |
Kier Leslie left the meeting at 4.59 pm
12. Tennyson Street - Proposed P5 Loading Zone |
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Community Board Resolved SCBCC/2024/00056 Officer recommendations accepted without change Part C That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receives the information in the Tennyson Street - Proposed P5 Loading Zone Report. 2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the parking or stopping restrictions described in resolution 4 below. 4. Approves that a loading zone be installed, in accordance with Clause 7 of the Christchurch City Council Traffic & Parking Bylaw 2017, on the north side of Tennyson Street, commencing at a point 32 metres east of its intersection with Colombo Street, and extending in an easterly direction for a distance of 12 metres. This loading zone is to be restricted to a maximum loading period of five minutes. 5. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).
Tim Scandrett/Callum Ward Carried |
Kier Leslie returned to the meeting at 5.00 pm.
13. Waihoro Spreydon-Cashmere-Heathcote 2023/24 Discretionary Response Fund Applications - Beckenham Neighbourhood Association Annual Newsletter Printing, Top Up 2023/24 Youth Development Fund, Christchurch South Community Patrol Volunteer recognition |
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Community Board Resolved SCBCC/2024/00057 Part C That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote 2023/24 Discretionary Response Fund Applications - Beckenham Neighbourhood Association Annual Newsletter Printing, Top Up 2023/24 Youth Development Fund, Christchurch South Community Patrol Volunteer recognition Report. 2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Approves a grant of $211.00 from its 2023/2024 Discretionary Response Fund to Beckenham Neighbourhood Association, Annual Newsletter Drop Project towards the cost of printing the newsletter. 4. Approves a grant of $1,000 from its 2023/24 Discretionary Response Fund to top up the 2023/24 Youth Development Fund. 5. Approves a grant of $1,400 from its 2023/2024 Discretionary Response Fund to Christchurch South Community Patrol towards volunteer recognition. Callum Ward/Tim Scandrett Carried |
14. Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - July 2024 |
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Community Board Resolved SCBCC/2024/00058 Part B That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - July 2024 Report. Callum Ward/Tim Scandrett Carried |
Sara Templeton left the meeting at 4.43 pm.
15. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi
Part B
Members discussed matters of mutual interest: - A member raised the issue of a ram raid at the spice shop. - A member attended the West Morland residents association – intersection opposite Penruddock rise and discussed future proofing of that roundabout. - A member attended the Mt Pleasant AGM. - A member attend opening of pottery exhibition in Mt Pleasant. - Members attended a site visit with council officers and residents at Ferrymead park, to discuss the removal of the Pine Trees. - A member attended the funeral for Oscar Alpers. - A member discussed the option of community meeting with corrections. - A member raised the issue of missing signage in Mt Pleasant. - A member raised the issue of increase in vandalism around schools. - A member talked to the hangi held at Addington school. - Members raised the issues around Rose street. The member talked to a current request regarding the history of this street. - A member talked to the correspondence they have had regarding Beckenham street. |
Karakia Whakakapi: All together.
Meeting concluded at 5.21 pm.
CONFIRMED THIS 1st DAY OF AUGUST 2024.
Callum Ward
Chairperson
1. Purpose and Origin of the Report Te Pūtake Pūrongo
1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to consider applications for funding from their 2024/25 Strengthening Communities Fund.
2. Officer Recommendations Ngā Tūtohu
That the Waihoro Spreydon-Cashmere-Heathcote Community Board:
1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote 2024/25 Strengthening Communities Fund Report.
2. Notes that the decisions in this report are assessed at low significance based on the Christchurch City Council’s Significance and Engagement Policy.
3. Approves the 2024-25 Strengthening Communities Fund grants outlined in the following schedule:
No |
Organisation Name |
Project |
Recommendation |
67226 |
Ōpāwaho Heathcote River Network Incorporated |
Contribution to the OHRN's core operating & project costs (80% SCH / 20% CBL) |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $17,480 from its 2024-25 Strengthening Communities Fund to the Ōpāwaho Heathcote River Network Incorporated towards operational costs. |
67147 |
Christchurch South Community Patrol Incorporated |
Funds to cover patrol expenses |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $6,181 from its 2024-25 Strengthening Communities Fund to the Christchurch South Community Patrol towards operational costs. |
67485 |
Heathcote Valley Community Association Incorporated |
Community Wellbeing & Resilience |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $18,000 from its 2024-25 Strengthening Communities Fund to the Heathcote Valley Community Association Incorporated towards wages for the Community Centre Activator and the Community Connector. |
67619 |
Summit Road Society Inc |
Predator Free Port Hills |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $18,000 from its 2024-25 Strengthening Communities Fund to the Summit Road Society Incorporated towards the operational costs of the Community Trapping Programme. |
67221 |
Barrington United Bowling Club Inc |
Greenskeeper and Insurance Project |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $3,400 from its 2024-25 Strengthening Communities Fund to the Barrington United Bowling Club Incorporated towards Greenkeeper wages and insurance costs. |
67834 |
Carlton/Redcliffs Hockey Club Incorporated |
Playing Hockey - purchase of balls (65% SCH / 35% CBL) |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $1,000 from its 2024-25 Strengthening Communities Fund to the Carlton/Redcliffs Hockey Club Incorporated towards hockey balls. |
67655 |
Champ Nation Youth Academy Incorporated |
Champ Nation Youth Academy |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $3,000 from its 2024-25 Strengthening Communities Fund to the Champ Nation Youth Academy Incorporated towards salary/wages for rangatahi Youth Boxing Programme. |
67234 |
Christchurch South Community Gardens Trust |
Christchurch South Community Gardens Trust |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $18,000 from its 2024-25 Strengthening Communities Fund to the Christchurch South Community Garden Trust towards the costs associated with wages, operational costs and equipment. |
67591 |
Cross Over Trust |
Cross Over Trust |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $55,000 from its 2024-25 Strengthening Communities Fund to the Cross Over Trust towards the costs associated with wages and equipment costs. |
67627 |
Ferrymead Bays Football Club Inc. |
Salary for Community Development Manager |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $4,000 from its 2024-25 Strengthening Communities Fund to the Ferrymead Bays Football Club Incorporated towards salary/wages. |
67790 |
Halswell Menzshed Trust |
Wages (Split HHR 80% / SCH 20%) |
That the Waihoro Spreydon Cashmere Heathcote Community Board approves a grant of $1,500 from its 2024-25 Strengthening Communities Fund to the Halswell Menzshed Trust for Shed Manager Wages |
67171 |
Heathcote Cricket Club Inc. |
Junior Community Cricket |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $4,000 from its 2024-25 Strengthening Communities Fund to the Heathcote Cricket Club Incorporated towards wages/salary and equipment. |
67404 |
Kāwai Rangatahi Trust (formerly Strengthening Linwood Youth Trust) |
Youth Work at Opawa School |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $5,000 from its 2024-25 Strengthening Communities Fund to the Kāwai Rangatahi towards Youth Development Worker salary at Te Kura o Ōpāwaho/Opawa School. |
67281 |
Kereru Sports & Cultural Club Inc |
Administration and Insurance |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $6,000 from its 2024-25 Strengthening Communities Fund to the Kereru Sports & Cultural Club Incorporated for $3,000 towards Insurance costs and $3,000 towards wages/salary. |
67513 |
Manuka Cottage Addington Community House Incorporated |
Manuka Cottage ACHI operations |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $50,000 from its 2024-25 Strengthening Communities Fund to the Manuka Cottage Addington Community House Incorporated towards the costs associated with wages and operational costs (excluding travel expenses). |
67620 |
Mt Pleasant Memorial Community Centre and Residents' Association Incorporated |
Staff Capacity and Community Development |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approve a grant of $11,000 from its 2024-25 Strengthening Communities Fund to the Mount Pleasant Memorial Community Centre and Residents Association Incorporated towards wages. |
67647 |
Opawaho Trust |
Waltham Youth Mentoring Programme |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $12,750 from its 2024-25 Strengthening Communities Fund to the Opawaho Trust towards the costs associated with youth worker wages. |
67788 |
Papuni Boxing Ōtautahi Trust |
Papuni Boxing Ōtautahi Tamariki Rangatahi & Kotiro Programs (Split HHR 70% / SCH 30%) |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $6,000 from its 2024-25 Strengthening Communities Fund to the Papuni Boxing Ōtautahi Trust towards Rangatahi & Kotiro Programmes. |
67638 |
Pioneer Basketball Club Incorporated |
Volunteer Recognition and Panthers Inclusion Program (75% SCH / 25% HHR) |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $17,000 from its 2024-25 Strengthening Communities Fund to the Pioneer Basketball Club Incorporated towards salary/wages, volunteer recognition, registration fees and venue hire. |
67377 |
Project Esther Trust |
Staff Wages for operational cost 2025 |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $26,000 from its 2024-25 Strengthening Communities Fund to the Project Esther Trust towards the costs associated with wages. |
67504 |
Redcliffs Mt Pleasant Bowling Club Incorporated |
Resource to provide a Clubrooms Operations Coordinator |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $7,000 from its 2024-25 Strengthening Communities Fund to the Redcliffs Mt Pleasant Bowling Club towards salary/wages. |
67097 |
Rowley Community Centre (Formerly Rowley Resource Centre) |
Rowley Community Centre Project & Development |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $38,000 from its 2024-25 Strengthening Communities Fund to the Rowley Community Centre towards the costs associated with salaries, wages and Hoon Hay Fiesta Co-ordinator contract hours. |
67225 |
Shoreline Youth Trust |
Fuse Youth Centre |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $16,000 from its 2024-25 Strengthening Communities Fund to Shoreline Youth Trust towards wages and operational costs excluding travel costs. |
67318 |
Social Service Council of the Diocese of Christchurch |
Family Community Development Worker in Sydenham and in Addington |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $15,000 from its 2024-25 Strengthening Communities Fund to the Social Service Council of the Diocese of Christchurch towards the costs associated with wages Family Community Development Worker in Sydenham. |
67592 |
Spreydon Youth Community Trust (SYCT) |
24-7 Youth Worker Salaries (Split SCH 75% / HHR 25%) |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $16,000 from its 2024-25 Strengthening Communities Fund to the Spreydon Youth Community Trust towards the costs associated with wages. |
67261 |
Sumner Bays Union Trust |
Sumner Bays Union Trust Community Programmes |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $8,000 from its 2024-25 Strengthening Communities Fund to Sumner Bays Union Trust towards operational costs including wages for the Community Coordinator and the Silver Band Conductor. |
67699 |
Te Whare Roopu o Oterepo - Waltham Community Cottage |
Waltham Community Cottage |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $55,000 from its 2024-25 Strengthening Communities Fund to Te Whare Roopu o Oterepo - Waltham Community Cottage towards the costs associated with wages and operational costs. |
67749 |
To'utupu Tonga Trust |
Takaua Project (HHR 50% / PIC 25% / SCH 25%) |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $12,000 from its 2024-25 Strengthening Communities Fund to the To'utupu Tonga Trust towards the costs associated with Takaua and Homework After-school Project. |
67659 |
Waltham Out of School Hours Inc. |
Sponsorship of children (Split SCH 80% / PIC 20%) |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $5,000 from its 2024-25 Strengthening Communities Fund to the Waltham Out of School Hours towards the costs associated with wages, operational costs and volunteer recognition. |
67600 |
Whareora House of Life Community House |
Whareora Community House |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $8,000 from its 2024-25 Strengthening Communities Fund to the Whareora House of Life Community House towards the costs associated with wages. |
67300 |
Redcliffs Residents Association |
Redcliffs Residents Association |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $1,641 from its 2024-25 Strengthening Communities Fund to Redcliffs Residents Association towards operating costs. |
67489 |
Sumner Community Residents' Association & Hub |
Emergency Preparedness Stage One |
That the Waihoro Spreydon-Cashmere- Heathcote Community Board approves a grant of $3,250 from its 2024-25 Strengthening Communities Fund to Sumner Community Residents' Association and Hub for the Emergency Preparedness Project for wages for the Sumner Emergency Plan Coordinator. |
67224 |
Cashmere Bowling Club Inc |
Insurance Project |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $2,500 from its 2024-25 Strengthening Communities Fund to the Cashmere Bowling Club towards Insurance costs. |
67561 |
Community Watch City to Sumner Incorporated |
Keeping our patrollers in contact (CBL 30% / BP 40% / SCH 30%) |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $350 from its 2024-25 Strengthening Communities Fund to the Community Watch City to Sumner Incorporated toward volunteer recognition. |
67103 |
Heathcote Valley Community Library Inc |
New Book Purchases 2024 and 2025 |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $500 from its 2024-25 Strengthening Communities Fund to the Heathcote Valley Community Library Incorporated towards the purchase of new books. |
67302 |
Lower Cashmere Residents Association |
Quarterly Newsletter |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $375 from its 2024-25 Strengthening Communities Fund to the Lower Cashmere Residents Association for newsletter printing. |
67520 |
Mt Pleasant Pottery Group Incorporated |
Administrator Role Support (CBL 50% / SCH 50%) |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $1,500 from its 2024-25 Strengthening Communities Fund to the Mount Pleasant Pottery Group Incorporated towards administrators' salary. |
67375 |
Redcliffs Public Library Inc |
Digitisation of Library Catalogue |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $400 from its 2024-25 Strengthening Communities Fund to the Redcliffs Public Library Incorporated towards the cost of training and equipment for the Digitalisation of the Library Project. |
67136 |
Redcliffs Tennis Club |
Tennis balls for the coaching at the club. Both adults and children. |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $2,300 from its 2024/25 Strengthening Communities Fund to the Redcliffs Tennis Club towards tennis balls. |
67379 |
Somerfield Residents Association |
SRA Newsletters printing |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $1,000 from its 2024-25 Strengthening Communities Fund to the Somerfield Residents Association for newsletter printing. |
67382 |
Southern United Hockey Club |
Training & Equipment Funding Project (Split HHR 50% / SCH 50%) |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $1,500 from its 2024-25 Strengthening Communities Fund to the Southern United Hockey Club towards training/upskilling ($250) and equipment ($1,250). |
67258 |
St Martins Library |
Enhancing our Library with new bookends and bookstands for displays in the adult and children sections |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $700 from its 2024-25 Strengthening Communities Fund to the St Martins Library towards the cost of new bookends and book stands |
67517 |
St Mary's Anglican Church, Addington |
Addington Community Fun fair and Concert, KNZB Clean-up Day, Addington Fun day |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $3,155 from its 2024-25 Strengthening Communities Fund to the St Mary's Anglican Church towards the costs associated with 3 local community events. |
67185 |
Westmorland Residents Association Incorporated |
Community picnic |
That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $2,000 from its 2024-25 Strengthening Communities Fund to the Westmorland Residents Association Incorporated towards the cost of the annual community picnic. |
4. Declines the 2024/25 Strengthening Communities Fund applications outlined in the following schedule:
No |
Organisation Name |
Project |
Recommendation |
67218 |
Hohepa Services Ltd t/a Hohepa Canterbury |
LEAP Programme for people with intellectual disabilities |
That the Waihoro Spreydon-Cashmere- Heathcote Community Board declines the application from Hohepa Services Ltd. for a grant from its 2024-25 Strengthening Communities Fund towards the LEAP Programme for people with intellectual disabilities. |
5. Approves the transfer of $86,606 to the 2024-25 Discretionary Response Fund.
3. Key Points Ngā Take Matua
Strategic Alignment Te Rautaki Tīaroaro
3.1 The recommendations above are aligned to the Council's Strategic Framework and in particular the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City. The projects also align with the Te Haumako Te Whitingia Strengthening Communities Together Strategy.
Decision Making Authority Te Mana Whakatau
3.2 Approves the allocation of the local Strengthening Communities Fund for each Community Board area.
3.3 Allocations must be consistent with any policies, standards or criteria adopted by the Council.
Assessment of Significance and Engagement Te Aromatawai Whakahirahira
3.4 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.
3.5 The level of significance was determined by the number of people affected and/or with an interest.
3.6 Due to the assessment of low significance, no further community engagement and consultation is required.
Discussion Kōrerorero
3.7 The 2024-2025 Strengthening Communities Fund opened on 4 March 2024 and closed on 12 April 2024.
3.8 A total of 48 applications were received, requesting a total of 1,002,470.
3.9 The Waihoro Spreydon-Cashmere-Heathcote Community Board has a total funding pool of $571,088.
3.10 Staff have recommended a total of $484,482 for the 2024-25 Strengthening Communities Fund (this includes $nil of pre-committed multi-year funding), which would result in $86,606 remaining for the 2024-25 Discretionary Response Fund (plus any carry-forward from the 2023-24 year which is currently being finalised).
3.11 Staff are not recommending any applications this year for multi-year funding.
3.12 Staff have assessed all applications received and made recommendations. Attached is a decision matrix, which includes organisational details, project details, financial information, a staff assessment, and a priority ranking (refer Attachment A).
3.13 The Funding Outcomes and Priorities and Criteria for this fund are also attached (refer Attachment B).
3.14 Elected Members were provided a copy of the decision matrices on 27 June and were able to request additional information up to 12 July (refer Attachment C).
Attachments Ngā Tāpirihanga
No. |
Title |
Reference |
Page |
a ⇩ |
Waihoro 2024-25 SCF Decision Matrices |
24/1124816 |
25 |
b ⇩ |
Funding Outcomes and Priorities and Criteria |
23/1143885 |
70 |
c ⇩ |
Elected Members Additional Information Requests |
24/1217367 |
72 |
Signatories Ngā Kaiwaitohu
Authors |
Nime Ah Kam-Sherlock - Community Recreation Advisor Heather Davies - Community Development Advisor Shanelle Temaru-Ilalio - Community Recreation Advisor Jane Walders - Support Officer |
Approved By |
Jess Garrett - Interim Manager Community Governance, Spreydon-Cashmere-Heathcote Peter Langbein - Finance Business Partner Matthew McLintock - Acting Head of Community Support and Partnerships |
1. Purpose and Origin of the Report Te Pūtake Pūrongo
1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to consider an application for its Board Projects from its 2024-25 Discretionary Response Fund as listed below.
FRN |
Project Name |
Amount Requested |
Amount Recommended |
00067947 |
Communicating with the Community 2024-25 |
$3,500 |
$3,500 |
00067944 |
Hoon Hay Fiesta 2024 |
$4,500 |
$4,500 |
00067948 |
Waltham Fair 2025 |
$3,500 |
$3,500 |
00067950 |
Community Awards 2024-25 |
$8,000 |
$8,000 |
00067945 |
Off The Ground Fund 2024-25 |
$3,000 |
$3,000 |
00067946 |
Summer with Your Neighbours 2024-25 |
$4,000 |
$4,000 |
00067943 |
Youth Development Fund 2024-25 |
$7,000 |
$7,000 |
1.2 The balance of this fund will be determined by the allocations to the Waihoro Spreydon-Cashmere-Heathcote 2024-25 Strengthening Communities Fund.
2. Officer Recommendations Ngā Tūtohu
That the Waihoro Spreydon-Cashmere-Heathcote Community Board:
1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote Community Board Discretionary Response Fund 2024-25 - Board Projects Report.
2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.
3. Approves an allocation of $3,500 from its 2024/25 Discretionary Response Fund to Waihoro Spreydon-Cashmere-Heathcote Communicating with the Community activities.
4. Approves an allocation of $4,500 from its 2024/25 Discretionary Response Fund towards costs of the 2024 Hoon Hay Fiesta.
5. Approves an allocation from its 2024/25 Discretionary Response Fund towards event related costs of $2,500 for Waltham Fair and $1,000 for Waltham Pool Party.
6. Approves an allocation of $8,000 from its 2024/25 Discretionary Response Fund towards the cost of the Waihoro Spreydon-Cashmere-Heathcote Edible and Sustainable Garden $2,500, Community Pride Garden $1,500, Community Services Awards 2024 $2,000 and 2025 $2,000.
7. Approves an allocation of $3,000 from its 2024-25 Discretionary Response Fund towards the Waihoro Spreydon-Cashmere-Heathcote Off The Ground Fund 2024-25.
8. Approves an allocation of $4,000 from its 2024/25 Discretionary Response Fund to Waihoro Spreydon-Cashmere-Heathcote Summer With Your Neighbours 2024/2025. Any unspent funds are to be returned to the 2024/25 Discretionary Responses Fund.
9. Approves an allocation of $7,000 from its 2024-25 Discretionary Response Fund towards the Waihoro Spreydon-Cashmere-Heathcote Community Board Youth Development Fund. $3,500 to be available from August to December 2024 and $3,500 to be available from January to June 2025.
3. Key Points Ngā Take Matua
Strategic Alignment Te Rautaki Tīaroaro
3.1 The recommendations are aligned to the Council's Strategic Framework and in particular the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City. The projects recommended above also align with the four pillars of the Te Haumako Te Whitingia Strengthening Communities Together Strategy - People, Place, Participation and Preparedness.
3.2 The Age Friendly Spreydon-Cashmere-Heathcote Community Board Project will come to the community Board for a decision later in the year. As current funding of $4,000 will cover the project up to April 2025.
Decision Making Authority Te Mana Whakatau
3.3 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.
3.3.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.
3.3.2 The Fund does not cover:
· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations, or Community Board decisions.
· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).
Assessment of Significance and Engagement Te Aromatawai Whakahirahira
3.4 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.
3.5 The level of significance was determined by the number of people affected and/or with an interest.
3.6 Due to the assessment of low significance, no further community engagement and consultation is required.
Discussion Kōrerorero
3.7 At the time of writing, the balance of the 2024-25 Discretionary Response Fund is as below. (Please note the total budget for the year is subject to the Board approving the staff recommendations for the 2024-25 Strengthening Communities Fund.)
Total Budget 2020/21 |
Granted To Date |
Available for allocation |
Balance If Staff Recommendation adopted |
$86,606 |
$0 |
$86,606 |
$53,106 |
3.8 The carry-forward from the 2023-24 Discretionary Response Fund is currently being finalised. Once confirmed, this amount will be added to the total budget for 2024-25.
3.9 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.
3.10 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.
Attachments Ngā Tāpirihanga
No. |
Title |
Reference |
Page |
a ⇩ |
Waihoro Spreydon-Cashmere-Heathcote 2024-25 Discretionary Response Fund - Board Projects Decision Matrices |
24/1219099 |
78 |
Signatories Ngā Kaiwaitohu
Authors |
Nime Ah Kam-Sherlock - Community Recreation Advisor Heather Davies - Community Development Advisor Shanelle Temaru-Ilalio - Community Recreation Advisor Jane Walders - Support Officer |
Approved By |
Jess Garrett - Interim Manager Community Governance, Spreydon-Cashmere-Heathcote Matthew McLintock - Manager Community Governance Team John Filsell - Head of Community Support and Partnerships |
Reference Te Tohutoro: |
24/1238850 |
Responsible Officer(s) Te Pou Matua: |
Jess Garrett, Manager Community Governance Waihoro Spreydon-Cashmere-Heathcote Community Board. |
Accountable ELT Member Pouwhakarae: |
Andrew Rutledge, Acting General Manager Citizens and Community |
1. Purpose and Origin of the Report Te Pūtake Pūrongo
1.1 To amend the administrative errors in the Waihoro Spreydon-Cashmere-Heathcote 2023/24 Discretionary Response Fund Applications - Beckenham Neighbourhood Association Annual Newsletter Printing, Top Up 2023/24 Youth Development Fund, Christchurch South Community Patrol Volunteer recognition and corresponding Community board decision (Resolution number: SCBCC/2024/00001).
2. Officer Recommendations Ngā Tūtohu
That the Waihoro Spreydon-Cashmere-Heathcote Community Board:
1. Receives the information in the Governance Matters Report.
2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.
3. Make the following changes to the Community Board decision relating to the Waihoro Spreydon-Cashmere-Heathcote 2023/24 Discretionary Response Fund Applications - Beckenham Neighbourhood Association Annual Newsletter Printing, Top Up 2023/24 Youth Development Fund, Christchurch South Community Patrol Volunteer recognition report (Resolution number: SCBCC/2024/00002):
a. Amend resolution 3 and 5 to reflect the correct fund (2024/25 Discretionary Response Fund).
b. Revoke resolution 4: “Approves a grant of $1,000 from its 2023/24 Discretionary Response Fund to top up the 2023/24 Youth Development Fund” as this will be superseded by the decisions in the Waihoro Spreydon-Cashmere-Heathcote 2024/25 Strengthening Communities Fund and Waihoro Spreydon-Cashmere-Heathcote Community Board Discretionary Response Fund 2024-25 - Board Projects reports.
3. Background/Context Te Horopaki
3.1 At its 11 July 2024 Community Board Meeting, the Waihoro Spreydon Cashmere Heathcote Community board made a decision on the Waihoro Spreydon-Cashmere-Heathcote 2023/24 Discretionary Response Fund Applications - Beckenham Neighbourhood Association Annual Newsletter Printing, Top Up 2023/24 Youth Development Fund, Christchurch South Community Patrol Volunteer recognition report.
3.2 The Council Officer report made an error in referring to the 2023/24 Discretionary Response Fund within the advice and the recommendation sections.
3.3 As Officer recommendations were accepted without change, the relating resolutions reflect the incorrect fund for these allocations.
3.4 This report seeks to amend the resolutions so that they are allocated under the new 2024/25 Discretionary Response Fund, providing the board approves the creation of this fund through the Waihoro Spreydon-Cashmere-Heathcote 2024/25 Strengthening Communities Fund Report. The two changes are as follows:
3.4.1 Amend resolution 3 and 5 so that the grants are allocated from the 2024/25 Discretionary response fund. Please note that the amount allocated to the relevant groups (Beckenham Neighbourhood Association and Christchurch South Community Patrol respectively) will not be affected or changed.
3.4.2 Revoke resolution 4 which approves a grant to the Youth Development fund as this will be superseded by the decisions relating to the Waihoro Spreydon-Cashmere-Heathcote 2024/25 Strengthening Communities Fund Report which establishes the 2024/25 Discretionary Response Fund, and the Waihoro Spreydon-Cashmere-Heathcote Community Board Discretionary Response Fund 2024-25 - Board Projects Report which establishes the 2024/25 Youth Development Fund.
Attachments Ngā Tāpirihanga
There are no attachments to this report.
In addition to the attached documents, the following background information is available:
Document Name – Location / File Link |
Not applicable
|
Signatories Ngā Kaiwaitohu
Author |
Sree Nair - Community Governance Advisor |
Approved By |
Jess Garrett - Interim Manager Community Governance, Spreydon-Cashmere-Heathcote Matthew McLintock - Acting Head of Community Support and Partnerships |
10. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi |
This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.
Karakia Whakakapi
Tukuna te wairua kia rere ki te taumata Ko te matatika te mātāpono hei arahi i ngā mahi Ka arotahi te tira kia eke panuku, kia eke Tangaroa Haumi e, hui e, tāiki e |
May the spirit be released to soar to its zenith. Ethics is the principle that guides our work. As we focus on the success for our community Bring together! Gather together and bind together! |