Agenda of Te Pātaka o Rākaihautū Banks Peninsula Community Board

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Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Open Minutes

Date: Monday 8 July 2024

Time: 10.02 am

Venue: Akaroa Boardroom, 78 Rue Lavaud Akaroa

Present

Chairperson

Deputy Chairperson

Members

Lyn Leslie

Nigel Harrison

Tyrone Fields

Jillian Frater

Asif Hussain

Cathy Lum-Webb

Howard Needham

Principal Advisor

Penelope Goldstone

Manager Community Governance, Banks Peninsula

Tel: 941 5689

Liz Beaven

Community Board Advisor

941 6601

liz.beaven@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

The Board observed a moment of silence acknowledging the recent passing of Kay Holder, Regional Parks Manager of Christchurch City Council.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved BKCB/2024/00041

That the apology for absence received from Luana Swindells be accepted.

Lyn Leslie/Cathy Lum-Webb Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved BKCB/2024/00042

That the minutes of Te Pātaka o Rākaihautū Banks Peninsula Community Board meeting held on Monday, 10 June 2024 be confirmed.

Asif Hussain/Cathy Lum-Webb Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

He Ara Roimata ki te Anamata - Takapūneke, our journey, our survivance

Victoria Andrews, local resident, spoke to the Board about the current museum exhibition and the closure of the I-site in Akaroa, which is also the NZ Post parcel depot. Ms Andrews highlighted that local residents cannot access parcels arriving by post.

After questions from members, the Chairperson thanked Ms Andrews for her presentation.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Reserve Committees’ Meeting Minutes

Community Board Resolved BKCB/2024/00043 Officer recommendations accepted without change

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the minutes of the following Reserve Committees:

a. Awa-iti Reserve Committee Unconfirmed Minutes – 29 May 2024

b. Garden of Tāne Reserve Committee Unconfirmed Minutes – 14 May 2024

c. Lyttelton Reserves Committee Unconfirmed Minutes – 10 June 2024

d. Stanley Park Reserve Committee Unconfirmed Minutes – 15 May 2024

e. Cass Bay Reserve Committee Unconfirmed Minutes – 20 June 2024

f. Pigeon Bay Reserve Committee Unconfirmed Minutes – 25 June 2024

2. Notes the resignations of both the Chairperson and the Secretary of the Stanley Park Reserve Committee.

3. Notes the resignation of the Deputy Chairperson of the Pigeon Bay Reserve Committee.

4. Approves the co-option of Helen Figg, as a local representative, on the Management Structure/Strategic Plan working group of the Pigeon Bay Reserve Committee.

Nigel Harrison/Cathy Lum-Webb Carried

8. Head to Head Walkway Working Party Notes

Community Board Resolved BKCB/2024/00044 Officer recommendation accepted without change

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the notes of the Head to Head Walkway Working Party:

a. 11 March 2024 Meeting Notes

Lyn Leslie/Asif Hussain Carried

9. Kukupa Hostel Update

Community Board Resolved BKCB/2024/00045 Officer recommendation accepted without change

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the Kukupa Hostel Update Report.

Tyrone Fields/Cathy Lum-Webb Carried

10. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - July 2024

Community Board Resolved BKCB/2024/00046 Officer recommendation accepted without change

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - July 2024.

Nigel Harrison/Asif Hussain Carried

11. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Board members exchanged the following information:

· The Council has adopted the Council’s Long Term Plan 2024-2034.

· The General Manager of Okain's Bay Museum has resigned. The Museum is now looking for a new Manager and a part time Curator.

· The Governors Bay Jetty Restoration Trust is now fundraising to relocate a disused boatshed building from the inner harbour to the Governors Bay Jetty.

· A successful Steadfast Planting Day was held recently planting out Kaikomako seedlings.

· The Lyttelton Arts Festival will be held over the School holidays.

· The Lyttelton Port Company are providing tours 16-19 July 2024. The tours are sold out.

· Another Lyttelton Litter Cleanup has been organised for July 2024.

· A public bench seat has been vandalised on the walk between Magazine Bay and Corsair Bay, the Board were advised that a Customer Service Request ( CSR) has been lodged.

· Cass Bay Residents’ Association Annual General Meeting was held in Lyttelton recently.

· A meeting was held in Akaroa regarding the Government’s proposed reversal of reduced speed limits. Close to 100 attendees, including people from Christchurch, attended to support an increase in speed limit.

· The Akaroa I-Site (and the New Zealand Post agency) closure is causing concern within the community.

· The Akaroa Community is looking forward to the upcoming consultation on the BP Meats site (67 Rue Lavaud).

· The Akaroa Volunteer Fire Brigade acknowledged the Community Board for funding provided for the Thermal Imaging Drone.

· Emergency Response Planning in Wairewa is ongoing.

· The Little River Wairewa Community Trust is engaging with community about the Little River Big Ideas Review and data analysis is currently underway.

Te Rūnanga o Wairewa have donated approximately 500 Kānuka seedlings for planting within Wairewa Little River.

Howard Needham joined the meeting at 10.55am during Item 11 – Elected Members’ Information Exchange.

Karakia Whakamutunga

Meeting concluded at 11.05am.

CONFIRMED THIS 12^th DAY OF AUGUST 2024.

Lyn Leslie

Chairperson

8. Le Bons Bay Reserve Committee - Triennial Plan and Reserve Schedule 2023/25
Reference Te Tohutoro:	24/1127921
Responsible Officer(s) Te Pou Matua:	Linda Burkes, Banks Peninsula Governance Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 This report is to bring the Le Bons Bay Reserve Committee Triennial Plan (Attachment A) to Te Pātaka o Rākaihautū Banks Peninsula Community Board for its acceptance and support; and to bring the Le Bons Bay Reserve Schedule (Attachment B) to Te Pātaka o Rākaihautū Banks Peninsula Community Board for its endorsement.

1.2 As stated in clause 13 of Te Pātaka o Rākaihautū Banks Peninsula Reserve Committees Terms of Reference, a Triennial Plan identifies the Reserve Committees priorities and can be used to report on progress, and to support submissions to the Long-Term Plan (LTP) and Annual Plan (AP) processes for funding.

1.3 As stated in clause 1.2 of Te Pātaka o Rākaihautū Banks Peninsula Reserve Committees Terms of Reference, a Reserve Schedule will outline such things as: the reserves they are to co-manage, the facilities and assets on the reserve, the local community relating to the reserve, user groups and organisations, and the local rūnanga that has kaitiakitanga of the reserve.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in the Le Bons Bay Reserve Committee - Triennial Plan and Reserve Schedule 2023/25 Report.

2. Accept and support the Le Bons Bay Reserve Committee Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes.

3. Endorse the Le Bons Bay Reserve Schedule.

4. Note that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Executive Summary Te Whakarāpopoto Matua

3.1 This report presents the opportunity to support the Reserve Committee’s priorities and support the Le Bons Bay Triennial Plan through the Long-Term Plan and Annual Plan processes.

3.2 The preferred option is to accept and support the Le Bons Bay Reserve Committee Triennial Plan and endorse the Le Bons Bay Reserve Schedule.

3.3 This is the preferred option because the Reserves Committee members have collaborated with staff to create this plan based off their priorities and have accepted the Reserve Schedule as a true representation of the reserves they are to co-manage. Through the collaboration of this work, staff have approved deliverability for the proposed work within available budgets.

4. Background/Context Te Horopaki (4.2 and 4.3 can be deleted if not applicable)

4.1 In alignment with Te Pātaka o Rākaihautū Banks Peninsula Reserve Committee Terms of Reference, every Reserve Committee is encouraged to create their Triennial Plan, and confirm their Reserve Schedule, in collaboration with staff.

4.2 Le Bons Bay Reserve Committee has collaborated with staff to create the attached Le Bons Bay Triennial Plan which is now being placed in front of the Board for the Boards acceptance and support through the Long-Term Plan and Annual Plan processes.

4.3 Le Bons Bay Reserve Committee has accepted the attached Reserve Schedule outlining the reserves they are to co-manage, the facilities and assets on the reserve, the local community relating to the reserve, user groups and organisations, and the local rūnanga that has kaitiakitanga of the reserve.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.4 The following reasonably practicable options were considered and are assessed in this report:

· Accept and support the Le Bons Reserve Committee Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes.

· Do not accept and support the Le Bons Bay Reserve Committee Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes.

· Endorse the Le Bons Bay Reserve Schedule.

· Do not endorse the Le Bons Bay Reserve Schedule.

Options Descriptions Ngā Kōwhiringa

4.5 Preferred Option: Accept and support the Le Bons Bay Reserve Committee Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes.

4.5.1 Option Description: Le Bons Bay Reserve Committee have worked with staff to outline their operational plans for the term, priorities, and goals in a clear and collaborative work programme. The Triennial Plan can be used to report on progress and to support submissions to the Long-Term Plan (LTP) and Annual Plan (AP) processes for funding.

4.5.2 In alignment with Te Pātaka o Rākaihautū Banks Peninsula Terms of Reference (6 November 2023), the Triennial Plan will be submitted to the Board for their acceptance and support through the LTP and AP processes.

4.5.3 Option Advantages

· This option allows the Reserve Committee to have support for funding through the LTP and AP processes.

· This option allows Le Bons Bay Reserve Committee to begin their programme of work.

· No financial implications: The staff who create the Triennial Plan in collaboration with the Reserves Committee, can do the proposed work within available operational budgets. As such, by staff co-creating the Triennial Plan they are offering deliverability through their approved budgets.

4.5.4 Option Disadvantages

· There are no disadvantages to this option.

4.6 Preferred Option: Endorse the Le Bons Bay Reserve Schedule.

4.6.1 Option Description: Le Bons Bay Reserve Committee has accepted the Reserve Schedule as a true representation of the reserves they are to co-manage, the facilities and assets on the reserve, the local community relating to the reserve, user groups and organisations, and the local rūnanga that has kaitiakitanga of the reserve.

4.6.2 In alignment with Te Pātaka o Rākaihautū Banks Peninsula Terms of Reference (6 November 2023), the Reserve Schedule will be endorsed by the Board on a triennial basis.

4.6.3 Option Advantages

· This option outlines the scope of responsibility for Le Bons Bay Reserve Committee and enacts the Terms of Reference for reserve committees.

4.6.4 Option Disadvantages

· There are no disadvantages to this option.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

5.1 Staff that create the Triennial Plan in collaboration with the Reserve Committee, do so knowing the proposed work is deliverable within the available operational budgets.

5.2 There are no financial implications associated with endorsement of the Reserve Schedule.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There are no risk management implications applicable.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Te Pātaka o Rākaihautū Banks Peninsula Reserve Committee Terms of Reference, clause 13.3 states:

The Committee is responsible for preparing a Triennial plan with guidance and support from Council staff. The plan will identify the Committee’s priorities and can be used to report on progress and to support submissions to the LTP and AP processes for funding.

6.2.2 Te Pātaka o Rākaihautū Banks Peninsula Reserve Committee Terms of Reference, clause 1.2 states:

Each Committee will have a Reserve Schedule, which will be endorsed by the Board on a Triennial basis.

6.3 Other Legal Implications:

6.3.1 There is no legal context, issue, or implication relevant to this decision Strategy and Policy Considerations Te Whai Kaupapa here.

6.4 The required decisions

6.4.1 Align with the Christchurch City Council’s Strategic Framework.

6.4.2 Are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the criteria set out in the Council’s Significance and Engagement Policy.

6.4.3 Are consistent with Council’s Plans and Policies.

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Parks, Heritage and Coastal Environment

6.6.1 Activity: Parks and Foreshore

· Level of Service: 6.3.7.4 Volunteer participation at community opportunities across parks network - Volunteer hours – maintain or grow compared to previous year

· Level of Service: 6.2.12 Active collaboration on plant and biodiversity project, including conservation of rare and threatened species - Actively collaborate with a partner on a conservation project.

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 The decision affects the following wards/Community Board areas:

6.7.1 Akaroa subdivision, Te Pātaka o Rākaihautū Banks Peninsula ward.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.8 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.9 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.10 Koukourārata Rūnanga has kaitiakitanga over Le Bons Bay Reserve Committee, although the acceptance and support of this Triennial Plan and endorsement of the Reserve Schedule does not involve or impact mana whenua.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.16 Although the work of the Reserve Committee fulfils an important role in the co-management of reserves, the impact of this decision will not contribute significantly.

7. Next Steps Ngā Mahinga ā-muri

7.1 The Le Bons Bay Reserve Committee can continue their programme of work for this Term on Le Bons Bay Reserve.

7.2 The Le Bons Bay Reserve Committee will have support for funding through the LTP and AP processes.

7.3 The Le Bons Bay Reserve Committee has a clear understanding of the scope of their responsibilities in co-management of the Reserve with Council staff and the Community Board.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Le Bons Bay Reserve Committee Triennial Plan 2023-25	24/1148099	36
b ⇩	Le Bons Bay Reserve Committee - Reserve Schedule 2024	24/1207390	38

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author	Linda Burkes - Banks Peninsula Governance Advisor
Approved By	Penelope Goldstone - Manager Community Governance, Banks Peninsula

9. Diamond Harbour Reserve Committee - Triennial Plan and Reserve Schedule 2023/25
Reference Te Tohutoro:	24/1288033
Responsible Officer(s) Te Pou Matua:	Linda Burkes, Banks Peninsula Governance Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 This report is to bring the Diamond Harbour Reserve Committee Triennial Plan (Attachment A) to Te Pātaka o Rākaihautū Banks Peninsula Community Board for its acceptance and support; and to bring the Diamond Harbour Reserve Schedule (Attachment B) to Te Pātaka o Rākaihautū Banks Peninsula Community Board for its endorsement.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in the Diamond Harbour Reserve Committee - Triennial Plan and Reserve Schedule 2023/25 Report.

2. Accept and support the Diamond Harbour Reserve Committee Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes.

3. Endorse the Diamond Harbour Reserve Schedule.

4. Note that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Executive Summary Te Whakarāpopoto Matua

3.1 This report presents the opportunity to support the Reserve Committee’s priorities and support the Diamond Harbour Triennial Plan through the Long-Term Plan and Annual Plan processes.

3.2 The preferred option is to accept and support the Diamond Harbour Reserve Committee Triennial Plan and endorse the Diamond Harbour Reserve Schedule.

3.3 This is the preferred option because the Reserve Committee members have collaborated with staff to create this plan based off their priorities.

3.4 The reserves in the Reserve Schedule reflect the summary list of reserves (Attachment C), which the Committee produced as a true representation of the reserves they want to co-manage.

3.5 Through the collaboration of this work, staff have approved deliverability for the proposed work subject to available budgets.

3.6 Additional information provided to support the Triennial Plan includes the Diamond Harbour Reserve Committee Estimated Annual Budget and the Diamond Harbour Reserve Committee Basic Aims, Principles and Rules which are included within the Triennial Plan document. The budget is indicative of staff intention to support where the Parks operational budget allows; not a guaranteed spend.

4. Background/Context Te Horopaki (4.2 and 4.3 can be deleted if not applicable)

4.2 Diamond Harbour Reserve Committee has collaborated with staff to create the attached Diamond Harbour Triennial Plan which is now being placed in front of the Board for the Boards acceptance and support through the Long-Term Plan and Annual Plan processes.

4.3 Diamond Harbour Reserve Committee has received the attached Reserve Schedule that includes the facilities and assets on the reserve, the local community relating to the reserve, user groups and organisations, and the local rūnanga that has kaitiakitanga of the reserve.

4.4 The reserves listed in the Reserve Schedule correspond with the list of reserves created by the Reserve Committee. It is therefore assumed the Committee agrees with the Reserve Schedule.

4.5 The Reserve Schedule contains a list of Aspirational Land and Facilities for future co-management. The Diamond Harbour Reserve Committee is very active and has demonstrated a high capacity to care for local reserves and greenspace. This aspirational list contains greenspaces they want to be more involved in over time.

4.6 Parks staff have agreed to raise issues or plans, for reserves on the aspirational list, with the Reserve Committee for feedback. These extra spaces may make their way into the Reserve Scheule over time.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.7 The following reasonably practicable options were considered and are assessed in this report:

· Accept and support the Diamond Harbour Committee Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes.

· Do not accept and support the Diamond Harbour Reserve Committee Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes.

· Endorse the Diamond Harbour Reserve Schedule.

· Do not endorse the Diamond Harbour Reserve Schedule.

Options Descriptions Ngā Kōwhiringa

4.8 Preferred Option: Accept and support the Diamond Harbour Reserve Committee Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes.

4.8.1 Option Description: Diamond Harbour Reserve Committee have worked with staff to outline their operational plans for the term, priorities, and goals in a clear and collaborative work programme. The Triennial Plan can be used to report on progress and to support submissions to the Long-Term Plan (LTP) and Annual Plan (AP) processes for funding.

4.8.2 In alignment with Te Pātaka o Rākaihautū Banks Peninsula Terms of Reference (6 November 2023), the Triennial Plan will be submitted to the Board for their acceptance and support through the LTP and AP processes.

4.8.3 Option Advantages

· This option allows the Reserve Committee to have support for funding through the LTP and AP processes.

· This option allows Diamond Harbour Reserve Committee to begin their programme of work.

· No financial implications: Staff create the Triennial Plan in collaboration with the Reserve Committee. The estimated budget is indicative of staff intention to support where the Parks operational budget allows; not a guaranteed spend. As such, by staff co-creating the Triennial Plan they are offering deliverability subject to it being within their approved operational budgets.

4.8.4 Option Disadvantages

· There are no disadvantages to this option.

4.9 Preferred Option: Endorse the Diamond Harbour Reserve Schedule.

4.9.1 Option Description: Diamond Harbour Reserve Committee has accepted the Reserve Summary as a true representation of the reserves they are to co-manage. The Reserve Schedule corresponds with the Reserve Summary and further outlines the facilities and assets on the reserve, the local community relating to the reserve, user groups and organisations, and the local rūnanga that has kaitiakitanga of the reserve.

4.9.2 In alignment with Te Pātaka o Rākaihautū Banks Peninsula Terms of Reference (6 November 2023), the Reserve Schedule will be endorsed by the Board on a triennial basis.

4.9.3 Option Advantages

· This option outlines the scope of responsibility for Diamond Harbour Reserve Committee and enacts the Terms of Reference for reserve committees.

4.9.4 Option Disadvantages

· There are no disadvantages to this option.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

5.1 Staff that create the Triennial Plan in collaboration with the Reserve Committee, do so with the intention to support where the Parks operational budget allows. Planned expenditure is not guaranteed but is subject to their available operational budgets.

5.2 There are no financial implications associated with endorsement of the Reserve Schedule.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There are no risk management implications applicable.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Te Pātaka o Rākaihautū Banks Peninsula Reserve Committee Terms of Reference, clause 13.3 states:

6.2.2 Te Pātaka o Rākaihautū Banks Peninsula Reserve Committee Terms of Reference, clause 1.2 states:

Each Committee will have a Reserve Schedule, which will be endorsed by the Board on a Triennial basis.

6.3 Other Legal Implications:

6.3.1 There is no legal context, issue, or implication relevant to this decision Strategy and Policy Considerations Te Whai Kaupapa here.

6.4 The required decisions

6.4.1 Align with the Christchurch City Council’s Strategic Framework.

6.4.3 Are consistent with Council’s Plans and Policies.

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Parks, Heritage and Coastal Environment

6.6.1 Activity: Parks and Foreshore

· Level of Service: 6.3.7.4 Volunteer participation at community opportunities across parks network - Volunteer hours – maintain or grow compared to previous year

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 The decision affects the following wards/Community Board areas:

6.7.1 Mt Herbert sub-division, Te Pātaka o Rākaihautū Banks Peninsula ward.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.9 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.10 Te Hapū o Ngāti Wheke has kaitiakitanga over Diamond Harbour Reserve Committee, although the acceptance and support of this Triennial Plan and endorsement of the Reserve Schedule does not involve or impact mana whenua.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.16 Although the work of the Reserve Committee fulfils an important role in the co-management of reserves, the impact of this decision will not contribute significantly.

7. Next Steps Ngā Mahinga ā-muri

7.1 The Diamond Harbour Reserve Committee can continue their programme of work for this Term on Diamond Harbour Reserves.

7.2 The Diamond Harbour Reserve Committee will have support for funding through the LTP and AP processes.

7.3 The Diamond Harbour Reserve Committee has a clear understanding of the scope of their responsibilities in co-management of the Reserve with Council staff and the Community Board.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Diamond Harbour Reserve Committee Triennial Plan 2023-25	24/1288711	46
b ⇩	Diamond Harbour Reserve Committee - Reserve Schedule as at 22 July 2024	24/1288774	52
c ⇩	Reserve Summary-2023-25 Produced by Diamond Harbour Reserve Committee	24/1288520	62

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author	Linda Burkes - Banks Peninsula Governance Advisor
Approved By	Penelope Goldstone - Manager Community Governance, Banks Peninsula

10. 177 Pūrau Avenue return by way of transfer to Te Hapū o Ngati Wheke
Reference Te Tohutoro:	24/1065269
Responsible Officer(s) Te Pou Matua:	Angus Smith, Property Consultancy Manager
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Community Board and Council to consider a proposal by Ngāti Wheke to return the Council-owned property known as Pūrau Māori Reserve, 177 Pūrau Avenue (Property) to Te Hapū o Ngāti Wheke (Ngāti Wheke), and if that proposal is supported to seek approval to commence the process to further consider it.

1.2 The report originates from years of conversation with Ngāti Wheke focused on establishing appropriate ownership control and use of the land that supports the cultural history and significance of the Property, and/or protection and recognition of urupā on or around the Property. This matter is being presented now for consideration as the Department of Conservation indicated a change in policy that may facilitate the proposal.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in the 177 Pūrau Avenue return by way of transfer to Te Hapū o Ngati Wheke Report.

2. Note that:

a. The decision in this report is assessed as medium significance based on the Christchurch City Council’s Significance and Engagement Policy.

b. The property at 177 Pūrau Avenue is not Crown derived nor is there any offer back obligations under section 40 of the Public Works Act 1981.

c. If, following consultation, it is determined that transfer of the property at 177 Pūrau Avenue is the appropriate course, the process to revoke the property’s current reserve status would need to be followed to achieve an unencumbered fee simple title capable of transfer.

3. Endorse the proposed engagement approach to consider the proposal to return the property at 177 Pūrau Avenue by way of transfer to Te Hapū o Ngāti Wheke outlined in Attachment A.

Recommend to the Council that it resolves to:

4. Consult with the community in relation to the proposal by Te Hapū o Ngāti Wheke to transfer the property at 177 Pūrau Avenue comprising 1381 m2 held in record of title 841068 and legally described as Reserve 4622 for the consideration of $1 to Ngāti Wheke.

5. If no objections, or other considerations that might require a change in the process, are received through the consultation process, authorise the Manager Property Consultancy to:

a. Revoke the reserve status of the property at 177 Pūrau Avenue through the required process in the Reserves Act 1977 and state the reasons for doing as being that the reserve purpose and status is inconsistent with the cultural history and significance of the property and/or the protection and recognition of urupā on or around the site, and any further reasons established through the consultation process;

b. Deal exclusively with Te Hapū o Ngāti Wheke in relation to the transfer of the property at 177 Pūrau Avenue on the basis that there is a clear reason to do so under the Disposal of Council Property Policy 2000, specifically that the exclusive dealing:

i. Establishes appropriate ownership control and use of the land that supports the cultural history and significance of the site and/or the protection and recognition of urupā on or around the site.

ii. Urupā have been identified on or around the site, and the cultural history and significance of the site and surrounding area means that disposal to any other party or making it available for other Council purposes would be culturally insensitive and would not meet the Council’s obligations under the Te Tiriti o Waitangi as it applies to the administration of reserve land.

iii. Te Hapū o Ngāti Wheke is the only logical and rightful owner of the land as mana whenua and kaitiaki of the urupā.

iv. Achieves the Council’s Strategic Framework objectives.

v. Any further reasons established through the consultation process.

c. Return by way of transfer to Te Hapū o Ngāti Wheke the property at 177 Pūrau Avenue comprising 1381 m²held in record of title 841068 and legally described as Reserve 4622 for the consideration of $1, subject to a condition that Te Hapū o Ngāti Wheke will initiate a process to apply to the Māori Land Court to obtain designation of 177 Pūrau Avenue as a Māori Reserve under Te Ture Whenua Māori Act 1993.

6. If any objections, or other considerations that might require a change in the process, are received through consultation, delegate to Te Pātaka o Rākaihautū Banks Peninsula Community Board, the authority to hear and determine the submissions and objections.

3. Executive Summary Te Whakarāpopoto Matua

3.1 The Council owned block of land (Attachment B) at 177 Pūrau Avenue referred to as Pūrau Māori Reserve has been the subject of conversation with Ngāti Wheke over a number of years. This property is a significant burial site (urupā). While it is referred to as a Māori Reserve, it is not officially classified as such. It is referred as a “public purpose” reserve but has no official purpose under the Reserves Act 1977. The current status of this land does not recognise or protect the urupā on or around the site, nor the historic and cultural significance of the site and surrounding area to Ngāti Wheke.

3.2 The conversations with Ngāti Wheke have been focused on establishing appropriate ownership control and use of the land that supports the cultural history, values and significance of the Property, and protection and recognition of urupā on or around the site. These outcomes are not currently achieved through Council ownership held under the Reserves Act 1977.

3.3 Setting aside previous considerations and attempts to establish appropriate use of the Property as a culturally significant site, a recent indication from the Department of Conservation to support an application to revoke the reserve status paves the way to consider a process that could see the property more appropriately owned, controlled and managed by Ngāti Wheke.

3.4 This report recommends commencing that process, which involves:

3.4.1 Community consultation and engagement.

3.4.2 Revocation of the reserve status under the Reserves Act 1977.

3.4.3 Agreement to terms and conditions for an exclusive dealing with Ngāti Wheke over the return transfer of the Property.

4. Background/Context Te Horopaki

Background – History – Pūrau Bay and 177 Pūrau Avenue

4.1 Pūrau Bay is a significant area for mana whenua. Direct Māori occupation in Pūrau was from the earliest times of Māori occupation on Te Pātaka o Rākaihautū Banks Peninsula until the late 19th century.

4.2 Pūrau was a favourable location for Māori settlement due to its protection from the north-easterly and south-westerly winds, having a flat area suitable for settlement, a source of freshwater and mahinga kai resources.

4.3 Te Hapū o Ngāti Wheke (Rāpaki) Rūnanga is the modern-day representative of the hapū Ngāti Wheke. The takiwā of the rūnanga reflects the events and deeds of Te Rakiwhakaputa and his sons Manuwhiri and Wheke that secured their descendants’ mana whenua rights to the area.

4.4 The takiwā centres on Rāpaki and the catchment of Whakaraupō and is described in the Port Cooper Deed of 1849.The Port Cooper Deed proposed setting aside lands in Pūrau for local Ngāi Tahu residents when land was sold for colonial settlement. Tiemi Nohomutu was a Ngāi Tahu leader in Whakaraupō during the 1830s and 1840s, he was one of the ‘four high chiefs’ on the Port Cooper Deed. He died in 1850 and, as a resident, was buried in Pūrau where his headstone can be seen today at 177 Pūrau Road, Pūrau.

4.5 In 1870 nine acres were set aside in Pūrau and established as Māori Reserve 876. The reserve was not set aside to the hapū but rather to an individual Ngaromata (Wikitoria) Nohomutu (Tiemi Nohomutu’s granddaughter). She had no descendants and willed the land to Rahera Muriwai Uru in 1913 (no whānau relationship). Despite native land restrictions, he sold the nine acres to a local farmer’s wife in 1914.

4.6 In 1950 the landowner subdivided the nine acres. One of the conditions of that subdivision was the establishment of a section which vested in the Mount Herbert County Council as Reserve 4622 by New Zealand Gazette Notice on 26 January 1962 (page 196) for public purposes. That parcel of land (177 Pūrau Avenue) comprises 1381 m2 held by the Council in record of title 841068 as a public purpose reserve and is referred to as Pūrau Māori Reserve and is subject to the provisions of the Reserves Act 1977.

Past considerations and use of 177 Pūrau Avenue

4.7 In 2009 the Council held community consultation for a landscape development plan for Pūrau Māori Reserve and Pūrau Foreshore Reserve. Council received a submission from Ngāti Wheke on the historic and cultural significance of both reserves. The development plan was put on hold to allow for further discussions to take place.

4.8 Ngāti Wheke were concerned there were artefacts buried on or around the reserve and requested that the Council commission an Archaeological Geomagnetic Report for Pūrau, this was undertaken by Archaeology Solutions Limited dated September 2009 (Bader). A copy of that report is available upon request. The critical finding of that report records that area “as an archaeological site containing most likely occupation remains and urupa.”

4.9 In addition, a private resident in the area provided his own findings in a separate report by GPR Solutions Ltd (Shaw). That provides some Ground Penetrating Radar results and data identifying subsurface features and anomalies. It identifies isolated anomalies and concludes those are assumed to be rocks or sections of tree roots, assumed utility / service pipes an assumed possibly dried up stream.

4.10 Ngāti Wheke commissioned an independent review of both those findings by Frank van der Heijden Senior Archaeologist Heritage New Zealand Pouhere Taonga his conclusions are as follows:

Both reports identify a number of individual anomalies within the Purau Reserve (RES 4622). Bader concludes these possible or likely burial pits based on similar examples elsewhere, an 1860s survey plan, and the traditional knowledge held by tangata whenua about the past use of the subject land as part of an urupa. Shaw assumes these are rocks or sections of tree roots but provides no further justification for this conclusion. It is not supported by evidence obtained during surveys undertaken elsewhere where similar anomalies have been confirmed as such. It also has not considered any other information on the history of the subject land parcel. Finally, it is not clear what, if any, archaeological expertise has been utilised to come to this conclusion, even though the scope of the investigation purports to be to ‘Interprete [sic] if there are any signifficant [sic] subsurface features such as fire pits, graves or previouus [sic] agricultural activity’^{^[1]}, in other words, whether there is any evidence for subsurface archaeological features.

Therefore, in my opinion, based on Bader’s extensive expertise as an archaeologist undertaking such surveys and the whole set of data presented, combined with the traditional knowledge of the subject property and similar examples elsewhere, it is reasonable to assume the individual anomalies identified are burial sites. No evidence has been presented that makes it at this stage reasonable to assume these are rocks or sections of tree roots. However, as indicated above, the only way to confirm the true nature of these anomalies, is by ground-truthing one or more of these anomalies by undertaking targeted excavations carried out by sufficiently experienced archaeologists.

4.11 The Council commissioned Underground Overground Archaeology in 2019 to review the 2009 Archaeology Solutions Limited report. That review concludes that the methodology and techniques employed in that report was commonplace and an accepted practice. It states:

While there are advances in software in the last decade, the physical data capture method has changed little in this time. Thus, the method utilised is appropriate and still relevant today. Dr Bader has identified that, on the basis of the geomagnetic survey and historical research, that the site and area is considered archaeological under NZ legislation, and that an urupa (burial site) is most probably present.

Dr Bader is an expert in this field and is best placed to interpret the results of the geophysical survey, thus, the results and the interpretation presented in the 2009 report, are unlikely to be challenged by any archaeologist in New Zealand.

Thus, the findings of the Bader 2009 report are still applicable and relevant today.

4.12 All of the above referred to reports can be made available upon request.

4.13 Information provided by a member of the community to the Council regarding historic uses of the Property, and other information around areas in the vicinity suggests that there is uncertainty around the exact location and bounds of the urupā.

4.14 In conclusion while defining and attributing a specific area to an urupa could be questioned there is sufficient evidence to support the position that this site has a culturally significant history and there is recognition of urupā on or around the Property.

4.15 At its meeting on 20 August 2014, the Lyttelton/Mt Herbert Community Board decided to:

Request a report that enables the Board to decide on the reclassification of the Foreshore Reserve at Pūrau, including the Pūrau Māori Reserve.

The report is to include that the reserves have been surveyed, that papatipu rūnanga have been consulted and to seek the reclassification of the reserves as historic to better reflect the historic and cultural values of the site.

4.18 To provide context Ngāti Wheke has shared some historical information which is included in Attachment C Pūrau Urupā and Attachment D Tiemi Nohomutu.

4.19 In December 2017, the Council, Mahaanui and members of Ngāti Wheke met to discuss the process going forward. At this meeting, it was agreed that the following recommendation contained in part of a larger Cultural Values Report be considered for implementation:

Pūrau Māori Reserve, 177 Pūrau Avenue, Pūrau (Reserve 4622). The CVR requested that the option to restore ownership of this land parcel to Te Hapū o Ngāti Wheke be explored. This will involve the revoking of reserve status under the Reserves Act 1977.

4.21 On 10 December 2017, Ngāti Wheke Incorporated passed the following resolution at its rūnanga meeting:

Te Hapū o Ngāti Wheke request of Christchurch City Council that Pūrau Reserve 4622, BP 15546 (0.1381 ha), 177 Pūrau Drive, currently designated under the Reserves Act be revoked and be granted to Mana Whenua Te Hapū o Ngāti Wheke with the title to be registered under Te Ture Whenua Māori Act as a Māori Reservation.

4.23 On 12 February 2018, a Banks Peninsula Community Board seminar was held to discuss the proposal to revoke the reserve status. The Community Board suggested that staff have a drop-in session for Pūrau residents prior to the Community Board meeting to approve the initiation of the Reserves Act 1977 process to revoke reserve status.

4.24 A community drop-in session was held on 7 April 2018 at Pūrau Recreation Ground. The key issues raised at the drop-in session were around public access, ongoing maintenance and whether the site could be reclassified as an historic reserve.

4.25 This culminated in a proposed report to the Community Board meeting of 28 May 2018. This report was considered and left to “lay on the table” with a request that staff provide further information that arose from questions as result of a deputation. Not long after that the Department of Conservation (DOC) indicated that they would not support a revocation of the reserve status. The matter has not been reconsidered as a result as pursuant to s 24(1) of the Reserve Act 1977, the Minister of Conservation makes the final decision on the revocation of a reserve status. Conversations have been ongoing between Ngāti Wheke, the Council and Department of Conservation since then.

4.26 In June 2024, Council staff met with Ngāti Wheke representatives, officers from Te Rūnanga o Ngāi Tahu and the DOC National Manager Land Statutory Management. At this meeting, DOC confirmed support for a proposal to revoke the reserve status to enable the return of the land to Ngāti Wheke should the Council resolve to proceed.

Proposal to return ownership of Pūrau Māori Reserve 177 Pūrau Ave to Ngāti Wheke

4.27 The proposal is to commence the process to address long-standing concerns as to the use and management of the site by returning ownership of the land to Ngāti Wheke so it can be appropriately controlled and managed in light of the cultural significance of the site. A letter is attached from Ngāti Wheke setting out their position in this regard (Attachment E).

4.28 To achieve that outcome, a number of decisions and approvals to commence supporting processes are required. This report seeks the Community Board and Council’s approval of the necessary processes. A process plan is attached (Attachment G). By way of a summary of key issues:

4.28.1 Consultation process: This is necessary to determine community views and as part of the proposed revocation of reserve status.

4.28.2 Revocation of reserve status: If the consultation process finds that transfer is appropriate, revocation of status is necessary to obtain an unencumbered fee simple title capable of transfer. The process plan anticipates running the revocation process currently with consultation. This process includes:

· DOC Commissioner approval of the revocation.

· Advertising.

· Confirmation of consultation with the local rūnanga.

· A record of the Council’s resolution for revocation, including the reasons for revocation.

4.28.3 Exclusive dealing: If the consultation process finds that transfer is appropriate, Ngāti Wheke is the most appropriate owner of this significant site, and it would be inappropriate for the Council to continue as owner, or for any other party to own the site.

4.28.4 Property value: If the consultation process finds that transfer is appropriate, the proposed transfer is for $1. The rationale for value is set out in the letter from Ngāti Wheke (Attachment E). In addition, determining a value would be extremely difficult, if not impossible, as there are no alternative uses given the cultural significance of the site. The valuation principles of a willing seller willing buyer would not exist even on a theoretical basis.

4.28.5 Māori Reserve: In order to ensure the appropriate management of the site for its cultural significance, the Council can make it a condition of sale that Ngāti Wheke will initiate a process to apply to the Māori Land Court to obtain designation of 177 Pūrau Avenue as a Māori Reserve under Te Ture Whenua Māori Act 1993.

4.29 The resolutions are worded such that if no objections, or alternative considerations that may require a change in the process (i.e. anything other than submissions in support of the proposal), are received, then staff can proceed with the transfer. If objections or other matters are raised as part of the consultation that require further consideration, the matter can be referred back to the Community Board to determine the appropriate way forward.

Further background

4.30 The following related memos/information were circulated to the meeting members:

Date	Subject
2009 - 2018	Various meetings, exchanges of information, consultation and conversations.
20/8/2018	Part B Reports for Information - Elected Member Exchange 9.2 Pūrau Reserves Classification

4.31 The following related information session/workshops have taken place for the members of the meeting: (If the information session/workshop was open to the public, provide a link to either the agenda for the meeting or the recording of the meeting. If it was closed reference when it occurred.)

Date

Subject

27/7/2024

Community Board Briefing

Purpose was to update the Community Board on the changed position of the Department of Conservation and allow the Community board to provide staff with any information believed to relevant when consulting with the public.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.32 The following reasonably practicable options were considered and are assessed in this report:

4.32.1 Recommended option: Commence the process to consider revocation of the reserve status and transfer the property to Ngāti Wheke.

4.32.2 Status Quo: Do nothing. Not recommended.

4.32.3 Reclassify and retain: Reclassify the reserve and retain ownership in the Council or transfer to Ngāti Wheke as administering body. Not recommended.

4.33 The following options were considered but ruled out:

4.33.1 Revoke reserve status only: Under this option the Council would go through the process to revoke the reserve status, resulting in a fee simple unencumbered title. The Council would retain ownership of a fee simple property, which would not recognise the cultural significance of the land to rūnanga. This would not support Ngāti Wheke to regain the appropriate management of a culturally significant site.

4.33.2 Apportioning the site for partial revocation / classification treatment: This option would have to be predicated on identifying and attributing defined areas of the site to specific uses for specific treatment. That is not possible nor aligned with the principle of this consideration which is an acknowledgement that there is sufficient evidence to support the fact that this site is has a culturally significant history and there is recognition of urupā on or around the Property.

Options Descriptions Ngā Kōwhiringa

4.34 Recommended Option: Revoke the reserve status and return by way of transfer the property to Ngāti Wheke.

4.34.1 Option Description: The reserve status is revoked creating an unencumbered fee simple parcel of land capable of transfer from the council to Ngāti Wheke.

4.34.2 Option Advantages:

· Aligns and returns ownership, management and control to the historic rights and use of the property.

· Addresses the cultural insensitivities and inappropriate use of the Property.

· Aligns with Council’s responsibility to administer the Reserves Act to give effect to the principles of Te Tiriti o Waitangi in accordance with section 4 of the Conservation Act 1987.

· There remains adequate and appropriate public space in the area without council retaining the subject site the adjacent Pūrau Recreation Ground (3610m²) is classified as a Recreation Reserve under the Reserves Act 1977, plus an area of legal road in front of approximately 800m² incorporated into the reserve provide for public open space. This is approximately 80m away from Pūrau Māori Reserve. Pūrau Recreation Ground has a playground, toilet, stream, tree shade, seating and open space providing adequate amenity for the surrounding residential area. In addition, there is the foreshore public space, refer Attachment H for public space plan.

· Reduced maintenance cost and liability to the Council.

· As owner, Ngāti Wheke will be able to apply to have the land set aside as a Māori Reservation under Te Ture Whenua Act 1993. This would appropriately recognise the cultural and historical significance of the site and empower Ngāti Wheke to exercise kaitiaki responsibilities.

4.34.3 Option Disadvantages:

· Some community members are concerned around the possibility of loss of open space and public space/amenities.

4.35 Status Quo: Do nothing. Not recommended.

4.35.1 Option Description: Council retain ownership held under the Reserves Act, managing and controlling the property as a public purpose reserve.

4.35.2 Option Advantages:

· Retaining this as public open space for public purposes would/could be perceived by some members of the community as an advantage.

· The Council could manage the reserve in a way that retains some public purposes while also respecting the cultural significance, e.g. through the provision of signage.

4.35.3 Option Disadvantages:

· Perpetuates the cultural insensitivities and potential for inappropriate use.

· Costs of ownership and management reside with the Council.

· This would not support the Council’s strategic objectives.

· Does not create clarity over management and the appropriate use of the site.

· Does not enable the Council’s to meet its obligations under the Te Tiriti o Waitangi as it applies to the administration of reserve land.

4.36 Reclassify and retain: Reclassify the reserve and retain ownership in the Council or vest control and management with Ngāti Wheke as an administering body.

4.36.1 Option Description: Reclassifying the reserve to a more aligned use under the Reserves Act e.g. Historic Reserve to reflect the cultural and historic significance of this site. Once the reclassification process is completed, the Council could retain ownership or seek to vest control and management of the reserve in Ngāti Wheke as an administering body.

4.36.2 Option Advantages:

· Reclassification of the reserve so it is no longer a public purpose reserve would better reflect the cultural and historic significance of this site.

· Management of the reserve would be changed to ensure it was appropriate for the type of reserve.

4.36.3 Option Disadvantages:

· Does not address issues of cultural appropriateness in terms of current use of the site.

· Changing the reserve status to “historic” would not properly recognise the immense cultural significance of the site.

· It would not support the appropriate management of the urupā or measures to protect it for future generations.

· May not effectively address control and management for an urupā.

· Ngāti Wheke would not be the owner of the land.

· Would not allow for classification as a Māori Reserve under the Te Ture Whenua Māori Act 1993.

Analysis Criteria Ngā Paearu Wetekina

4.37 The Council’s strategic framework priorities and outcomes.

4.38 The nature and status of the land.

4.39 The history.

4.40 Appropriate ownership, use, control and management.

4.41 Legal and statutory considerations and processes.

4.42 Cultural values.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 - Status Quo	Option 3 - Reclassify and retain
Cost to Implement	Staff time to undertake the consultation, revoke the reserve status and undertake legal transfer.	Nil	Staff time to undertake the consultation, revoke the reserve status and undertake legal transfer.
Maintenance/Ongoing Costs	These are approx. $2,000 p.a. and would represent a saving to council.	Nominal annual maintenance costs approx. $2000 p.a.	Nominal annual maintenance costs approx. $2000 p.a.
Funding Source	Parks budget	Parkes budget	Parks budget
Funding Availability	Parks budget	Parks budget	Parks budget
Impact on Rates	Nil	Nil	Nil

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 If the consultation process confirms that transfer is appropriate, there is risk associated with:

· DOC’s support for the revocation of reserve status. This is being managed through early discussions and engagement in the process. Indications from DOC staff are that they are in support of the proposal.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 This report recommends that the Community Board notes significant issues for the Council’s attention and makes recommendations to the Council to support the proposed process.

6.2.2 The Council retains delegation to make the proposed resolutions recommended in the report, which will commence the process. If no objections are received, the recommended Council resolutions delegate to staff the necessary powers to give effect to the process.

6.2.3 If objections are received as part of the revocation process, a Hearings Panel has delegation to consider submissions/objections (Delegations Register Part D Sub-Part 4 Council Hearings Panels). Staff are aware that there are likely to be parties interested in the issue who may make objections or submissions, however, it is anticipated that there will not be many objections/submissions. Given the cost and current scheduling limitations associated with raising a Hearings Panel, the Council can instead delegate the power to hear and determine submissions to the Community Board, who have the necessary knowledge and background of the site.

6.2.4 Note that while the Community Boad has a delegation to declare and change reserve purposes, they do not have the delegation to resolve to revoke reserve statuses (see Part D – Subpart 1 of the Delegations Register.

6.3 Other statutory and legal considerations are addressed below:

6.3.1 Reserves Act 1977: The reserve status revocation process as per section 24, which requires:

· The Council, as administering body of the reserve, considers that the reserve status should be revoked. The reasons for this must be stated in the resolution (s 24(1)(b).

· The Council notifies the “Commissioner”, who is a staff member of DOC who has been delegated authority to consider status revocations. The Commissioner must then in turn notify the revocation in the Gazette (s 24(1)).

· The Council publicly notifies the proposed revocation using the prescribed notification process: ss 24(2)(b) and 119. Any person claiming to be affected is given the opportunity to object. The timeframe for objections is 1 month from notification. The Council then must consider the objections and resolve whether to continue with the revocation and provide the objections and resolution to the Commissioner (s 24(2)(c)).

· The Minister for Conservation must then consider the proposed revocation, objections, and resolution of the Council (s 24(e)).

Further consideration has been given to the different considerations/limitations which apply when revoking the reserve status of reserves of different purposes. The property was designated as a “public purpose reserve”. This is not a recognised purpose in the Reserves Act, so it is assumed for the purposes of the recommended process that there is no designated purpose. However, if we are wrong and a “public purpose” reserve is the same as a “local purpose” reserve under the Reserves Act, then the requirements are the same. Note in particular s 24(7) which provides that the s 24(2) process does not apply to local purpose reserves unless the reserve is vested in the Council pursuant to various historic legislation – this reserve was vested in the Council pursuant to one of those pieces of legislation (s 24(7)) – i.e. the s 24(2) process listed above does apply.

Section 25 of the Reserves Act 1977 prescribes that where a reserve’s status is revoked, the land must pass to the Crown if the land originally derived title from the Crown. This section does not apply because the Council’s ownership of the property in this case is not “deriving title from the Crown”. Section 25(4) provides that the title is not derived from the Crown where it was acquired by the Crown under section 13 of the Land Subdivision Counties Act 1946, but later vested in the relevant council – in the case, a precursor to the Council, the Council of Mount Herbert by s 44 of the Counties Amendment Act 1961 and Gazette Notice 570897 in 1962.

6.3.2 Local Government Act 2002:

· In accordance with s 78 LGA, the proposed consultation and reserve status revocation process will enable the Council to consider the views and preferences of affected/interested parties and is proportionate to determination of the level of significance of this issue.

· This report otherwise meets the Council’s decision-making requirements under ss 78-82A of the Act, including consideration reasonably practicable options and Māori contribution to the decision-making process.

· If the consultation process determines that transfer is appropriate, there are restrictions on the Council disposing of property that has been endowed upon it under s 140 LGA. In order to do so, the Council must satisfy itself that the proceeds of sale will be put to a use that is consistent with the original endowment of the property to the Council and the Council has made attempts to notify, and provide opportunity to comment, to the donor of the property or her successor. The Council must also notify the Minister of Land Information and the Minister in Charge of Waitangi Negotiations (s 141(c)).

6.3.3 Public Works Act 1981 - Section 40

· Section 40 of the Public Works Act (PWA) requires that where land is held by the Council for a public work and it is no longer required for that public work, or any other public work, then, subject to certain exceptions, the land must be “offered back” at market value to the person from whom it was acquired, or their successor, or where it was Crown derived and therefore would be required to be returned to the Crown.

· This matter has been researched and it has been determined that the land is not held for a public work within the definition of the Public Works Act 1981. There is therefore no offer back obligation under the Public Works Act 1981.

6.4 This report has been reviewed by the councils Legal Services Unit.

Strategy and Policy Considerations Te Whai Kaupapa here

6.5 The required decisions align with the Christchurch City Council’s Strategic Framework. In particular the proposal meets the framework objectives of:

6.5.1 The Community outcomes - which show a clear alignment to the four aspects of wellbeing as set out in the LGA (economic, cultural, social, environmental) and Te Tiriti partnership.

6.6 The proposal and matter considered in this report are assessed as medium significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the local nature of the matter. The relatively small population of potentially affected parties and geographically constrained area. The Property is of high cultural and historic significance to Ngāti Wheke.

6.7 The proposal is consistent with Council’s Plans and Policies.

6.8 This is a not a planned activity/project although it has been a topic of concern and conversation for years. It is fortuitous that a unique opportunity has now evolved through the relationship and conversations to resolve this long outstanding issue in a mutually beneficial way.

6.9 This report supports the Council's Long Term Plan (2024 - 2034):

6.10 Internal Services – Activity: Facilities, Property and Planning

· Level of Service: 13.4.10 Acquisition of property right projects, e.g. easements, leases and land assets to meet LTP funded projects and activities. - At least 90% projects delivered to agreed timeframes per annum

· That is to provide property solutions on a project basis that service the Council to achieve its strategic objectives while also safeguarding the Council in terms of compliance in a balanced and considered way.

Community Impacts and Views Ngā Mariu ā-Hāpori

6.11 The considerations in this report have evolved from conversations with Ngāti Wheke whose views are set out in this report and in their letter to the Chief Executive in Attachment E. Some other community views/preferences/concerns were raised through the community drop-in session on 7 April 2018 around public access, ongoing maintenance, and whether reclassification as a historic reserve was appropriate.

6.12 The current community views and preferences will be established through the Reserves Act and Council engagement processes set out in this report.

6.13 The decision affects Te Pātaka o Rākaihautū Banks Peninsula Community Board and this report seeks the Community Boards recommendations to the Council.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.14 The decisions involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture, and traditions.

6.15 The decision involves a matter of interest to Mana Whenua and could impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.16 This proposal has been developed in collaboration with Ngāti Wheke to rectify the inappropriate use, control and management of the site, and to ensure compliance with the partnership priorities. The contents, actions and decisions are supported by Ngāti Wheke.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.17 The decisions in this report are likely to:

6.17.1 Contribute positively to adaptation to the impacts of climate change by empowering Ngāti Wheke as owner of this significant site to facilitate the appropriate adaptation of the site to climate effects. This is in accordance with Kia tūroa te Ao | Ōtautahi Christchurch Climate Resilience Strategy principles including:

· Principle 1: Honour Te Tiriti by actively protecting Māori interests and engaging on climate issues,

· Goal 2: Understanding and preparing for impacts by empowering Ngāti Wheke,

· Goal 4: We are guardians of our environment and taonga by empowering Ngāti Wheke as kaitiaki of the site.

· Programme 1: Building foundations – Partnership and Resourcing – Implementing a ‘just transition lens’ for use across all programmes by supporting the active management by the appropriate kaitiaki of land and taonga most vulnerable to climate change.

6.17.2 Have no impact on emissions reductions initiatives.

7. Next Steps Ngā Mahinga ā-muri

7.1 If the Community Board and Council agree to the recommendations in this report, staff will commence the consultation process to consider revocation of the reserve status and transfer ownership to Ngāti Wheke.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Attachment A Engagement Outline	24/1274351	77
b ⇩	Attachment B - Site and location map	18/326860	78
c ⇩	Attachment C Purau Urupa	18/322572	79
d ⇩	Attahcment D Tiemi Nohomutu II - Ngāti Wheke	18/322574	82
e ⇩	Attachment E Letter of request from Ngāti Wheke	24/1234552	84
f ⇩	Attachment G Process Plan	24/1115309	87
g ⇩	Attachment H Public Space Plan	24/1234920	90

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Angus Smith - Manager Property Consultancy

Libby Elvidge - Principal Advisor Citizens & Community

Will Wijnveld - Associate Legal Counsel

Sophie Meares - Senior Legal Counsel

Approved By

Paul Devlin - Head Ranger Port Hills & Banks Peninsula

Rupert Bool - Acting Head of Parks

Andrew Rutledge - Acting General Manager Citizens and Community

11. Akaroa Golf Club - Proposed Agreement to Lease
Reference Te Tohutoro:	24/440261
Responsible Officer(s) Te Pou Matua:	Felix Dawson, Leasing Consultant; Toby Chapman, Manager Urban Forest
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to consider an application from the Akaroa Golf Club for a new ground lease for part of the Duvauchelle Showgrounds

1.2 The Akaroa Golf Club lease has been holding over since 2021. The club requires certainty of tenure to enable planning of course maintenance and development with certainty.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in the Akaroa Golf Club - Proposed Agreement to Lease Report.

2. Approve an Agreement to Lease land pursuant to pursuant to section 54 of the Reserves Act 1977, for a lease period of 33 years for an area of approximately 25.929ha of Duvauchelle Showgrounds being part of Pt Lot 13 DP 1887, CB7C/1117 marked A and shown on the plan described as Attachment A of this report.

3. Approve the Draft Development Plan for the course as shown in Attachment B of this report.

4. Approve removal and replacement of trees generally in accordance with the plan in Attachment C of this report subject to compliance with the Council ‘Tree Policy’.

5. Delegate authority to the Manager Property Consultancy to conclude negotiations and administer the terms and conditions of the Agreement to Lease including completing the final Deed of Lease and ensuring requirements for mitigation planting for any tree removals are in place.

6. Note that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Executive Summary Te Whakarāpopoto Matua

3.1 The Akaroa Golf Club (the Club) has been operating at the Duvauchelle Showgrounds since 1967 and continues to function as a successful country style golf course. The previous lease has been holding over since 2021 pending discussions with Council staff regarding disposal of treated wastewater on site.

3.2 A draft Agreement to Lease has been agreed securing the interests of both parties: the Club continuing to operate with security of tenure, the Council disposing of treated wastewater primarily on the neighbouring property but with some disposal on site and access by the Council through the golf course as required.

3.3 An Agreement to Lease is proposed as an interim arrangement pending final design of earthworks associated with the Resource Consent to be applied for by the Council's Three Waters team for drip feed disposal of treated wastewater. When the Resource Consent is received and conditions clear then the Lease will be completed.

3.4 This report also discusses the Club development plan with general approval sought and delegation to the Parks Manager for periodic removal of trees associated with the plan.

4. Background/Context Te Horopaki

The Property

4.1 Duvauchelle Showgrounds is located on 6047 Christchurch Akaroa Road. It is described as Pt Lot 13 DP 1887, CB7C/1117 and held as recreation reserve pursuant to the Reserves Act 1977.

4.2 Akaroa County Council bought the reserve in 1967 from the neighbour ‘in trust’ for the purpose of a golf course and the Club was formed soon after that time. The course was formed on part of the reserve which is made up of three blocks as shown below and marked A-C: The Golf Course is marked A, the Duvauchelle A&P Society showgrounds is marked B, a forestry block is marked C. Pawsons Stream and the Duvauchelle Showground Stream shown in blue run through the course. The Club operate a pavilion from their own land adjacent to the reserve at the top northeast corner on Pawson’s Valley Road.

Figure 1

Akaroa Golf Club

4.3 The Akaroa Golf Club (the Club) has run a successful country style, eighteen-hole course since its inception. The Club has a growing membership with 269 current members. There is high level use in the summer and it is becoming increasingly popular as a destination course for visitors. Around six public tournaments are run on an annual basis which are also becoming popular. A secretary/manager and maintenance groundsman are employed.

The course includes 10 bridges over 2 streams, water storage and an irrigation system that has been developed and maintained by the Club community largely with volunteer labour and without expense or intervention from the Council. In recent years the Club and Council have developed a closer relationship initially with discussions over potential disposal of treated wastewater on site and more recently regarding maintenance of the streams

Pawsons Stream/ Duvauchelle Showground Stream

4.4 The Club has maintained the two streams (shown blue in figure 1) including stream bank flood mitigation with its own resources for several years. In 2022 following heavy rain the stream overflowed onto the course and the Council became aware of the need for increased flood mitigation measures. Maintenance of the waterway is a Council (Three Waters) obligation as landowner not to create nuisance and to control sediment discharge into the harbour. A stream bank development project has been established with re-design to protect stream banks against heavy rainfall in the future. The design is being prepared in conjunction with the Club and future maintenance obligations will be shared between the Club and Council. These have been set out in the proposed Agreement to Lease.

Disposal of Treated Wastewater Project

4.5 In around 2019 the Council started planning for the expiry of its resource consent to discharge treated wastewater into the Akaroa Harbour from the treatment plants in Akaroa and Duvauchelle. The option of discharging treated wastewater from the Duvauchelle plant onto the golf course in summer was considered and following community consultation, the Council decided in 2022 (refer CNCL/2022/00114) to proceed with design of a system and application for resource consent for disposal of treated wastewater on the golf course and neighbouring land by way of drip and spray irrigation.

Recent detailed studies have now concluded that the spray irrigation element of this option may no longer be feasible in terms of resource consent conditions or affordable. Staff have worked with the Club through this process and both parties are now largely in agreement not to pursue spray irrigation but to focus on drip irrigation on the block marked A on Attachment D with some irrigation on the course itself on the blocks shown X-Y. Drip irrigation as proposed will require some on course drainage work that will result in improved winter playing conditions for the course. The Agreement to Lease proposed in this report includes a drainage design that has been approved in principle by both parties subject to final conditions as required for the resource consent. A final decision on this general approach has yet to be confirmed by the Council and will be reported for decision following public consultation.

Course Development

4.6 In conjunction with on-site drainage work as discussed above the Club is seeking to continue development with a vision to be one of the most attractive country style courses in the country. Continued beautification is proposed with a draft development plan as shown in Attachment B. Development involves increased planting over the course generally with removal of existing aged pine, eucalyptus and willow in some areas and replacement by natives. A removal plan has been provided and is shown in Attachment C. Parks Unit staff support the approach which meets the requirements of the Council ‘Tree Policy’. Refer paragraph 6.6.3 for discussion. The Club plans to progressively remove some aged trees and re-plant the course, and delegation to the Parks Manager is proposed in this report to enable consideration of requests for removal over time and to ensure that the re-planting requirements of the policy are met by the club. Prior to approval the Club will be required to provide detail in the prescribed form of the trees for removal and the proposed re-planting.

Ball strike Issues

4.7 Development of residential properties on the lower eastern boundaries has led to increased ball strike issues in recent years. The Club have reacted proactively repairing any damage as required and forming a sub-committee to develop options to address the issue. The result has been redirection of the 16^th tee together with a planting plan including screening next to the tee and on the boundary to reduce and minimise strike likelihood and impact. The proposed modification was circulated to affected neighbours with no objection received. Refer paragraph 6.11 for summary of the consultation process.

4.8 The Club meets the Council’s requirements as a suitable lessee

· Incorporated society

· Strong membership

· Historical use and investment on the site

· Financially sound

4.9 Key lease terms are:

· Land and Building lease, 25.929ha

· Lease term 33 years with no right of renewal

· Rent and outgoings calculated in on the basis of market rate $5233.12 plus GST

4.10 The following related memos/information were circulated to the members of the meeting: nil

4.11 The following related information session/workshops have taken place for the members of the meeting: nil

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.12 The following reasonably practicable options were considered and are assessed in this report:

· Approve an Agreement to Lease - preferred option

· Approve a full lease

4.13 The following options were considered but ruled out:

· Do nothing

The Club lease expired in 2021 and has been holding over since that time pending decisions on disposal of treated wastewater on site. The Club has significant investment on site and insecurity of tenure has made it difficult to plan ongoing maintenance and development and/or club activities with certainty. To prolong this situation by doing nothing was untenable for the Club, refer risk analysis paragraph 6.1

· Not approve a lease and use the reserve for an alternative recreation purpose

Given that the reserve was purchased in trust for golf purposes and the Club continues to run a successful course this option was not considered further.

Options Descriptions Ngā Kōwhiringa

4.14 Preferred Option: Approve an Agreement to Lease.

4.14.1 Option Description: The Agreement to Lease contains as an attachment, a lease negotiated on all key terms. The lease is contained within the agreement and becomes operative when the terms are met. The specific terms of the agreement relate to the Environment Canterbury (ECan) resource consent required by the Council to discharge treated wastewater on site. The consent requirements can be reasonably anticipated in the resource consent application but until the final conditions are confirmed the Council needs the flexibility to modify the lease as required.

4.14.2 Option Advantages

· Creates flexibility to modify the lease as required when ECan resource consent is approved. Key lease terms have been agreed with club and are unlikely to change so creates reasonable certainty for the club

4.14.3 Option Disadvantages

· Less certainty for club than full lease

4.15 Approve a full lease

4.15.1 Option Description: Delegate authority to staff to negotiate and enter into a new lease with the Club

4.15.2 Option Advantages

· Maximum certainty for the Club.

4.15.3 Option Disadvantages

· Lack of flexibility for the Council

Analysis Criteria Ngā Paearu Wetekina

4.16 The options in terms of the lease were assessed taking into account lessee investment on the site and the need for certainty for ongoing operation as against Council requirements in terms of future wastewater disposal.

5. Financial Implications Ngā Hīraunga Rauemi

5.1 Cost to Implement - Preparation of lease and public advertising costs to be recovered from the tenant

5.2 Maintenance/Ongoing costs – tenant responsibility

5.3 Funding Source – operational funds

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There are limited risks associated with the approval for an Agreement to Lease. The Club has been a long-term lessee and is a known quantity.

6.2 The proposal to undertake new planting and course development could involve some risk associated with the removal of established trees. The requirement for Parks approval of plans will ensure that proper processes are undertaken and mitigate the risk which is therefore assessed as low.

6.3 There is some reputational risk associated with the status quo or doing nothing. The Club lease has been holding over since 2021 which has left the Club in an uncertain position. The Club has also spent a large amount of time and resources considering Council proposals for disposal of treated wastewater on site. The change of approach regarding spray irrigation has led to frustrations within the Club. The reputational risk associated with lease uncertainty and frustrations around development will be mitigated through the certainty provided by the Agreement to Lease together with approval to undertake course development over time generally in accordance with the Club Development Plan contained in Attachment B.

Legal Considerations Ngā Hīraunga ā-Ture

6.4 Statutory and/or delegated authority to undertake proposals in the report:

6.4.1 Delegations Council Officers (Part B-sub Part 3-Other Matters- Head of Parks -para 20) applies generally to the Club development proposals

“in consultation with other units affected, to authorise the following work on any tree from any reserve.”

· “planting and maintenance”

6.4.2 Delegations Parks (Part D-sub Part 1- Community Boards section 42) applies specially to removal of trees for re-planting

“To determine to plant, maintain and remove trees on reserves within the policy set by the Council and in accordance with this section”

6.4.3 Delegations Parks (Part D-sub Part 1- Community Boards section 54) Authority delegated from Council to Community Boards

“To grant leases of recreation reserves in accordance with this section”- section 54 Reserves Act 1977”

6.4.4 Reserves Act 1977-Lease entered pursuant to section 54 Reserves Act 1977.

6.5 Other Legal Implications:

The legal considerations are

6.5.1 Local Government Act 2002-Decision Making including consideration of community views

6.5.2 Reserves Act 1977, use consistent with recreation use classification, public notice pursuant to section 54

6.5.3 Minister of Conservation approval pursuant to delegation to CEO

Strategy and Policy Considerations Te Whai Kaupapa here

6.6 The required decision

6.6.1 Aligns with the Christchurch City Council’s Strategic Framework, in particular the strategic priority of reducing emissions by increasing the tree canopy.

6.6.2 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the low number of people affected and the level of impact on those affected which is minimal due to no change in the current activity on the site. There is low cost to Council associated with entering into the lease.

6.6.3 Is consistent with Council’s Plans and Policies

6.6.4 Tree Policy: Parks Unit staff have assessed the site and support the proposal outlined in Attachment C. Staff consider as per paragraph 4.7 of the ‘Tree Policy’ in regard to the cost of tree loss against the benefit of retaining the trees that in this case replacement of aging exotics with natives (in accordance paragraph 1.9 of the Tree Policy with replacement of two for one, with the canopy replaced within 20 years), will result in increased overall community benefit.

6.6.5 Property Leasing Policy: - dealing unilaterally with incumbent tenant where there is only one logical tenant including not-for-profit organisations particularly sports clubs on reserves applies in this case.

6.6.6 Sports Leases Charging Policy

6.7 This report supports the Council's Long Term Plan (2024 - 2034):

6.8 Citizens and communities

6.8.1 Activity: Recreation, Sports, Community Arts and Events

· Level of Service: 7.0.3.2 Support citizen and partner organisations to develop, promote and deliver recreation and sport in Christchurch - 80% satisfaction with the quality of Council recreation and sport support

Community Impacts and Views Ngā Mariu ā-Hāpori

6.9 Initial community engagement regarding the lease involved a public notice in the Press and Akaroa Mail on 2 July 2023, placement of flier to local notice board to reach local residents and notification in the public notices of the Council website on 6 July 2023. No responses were received. A further engagement with residents on the east boundary was undertaken on 31 May 2024. This was an update on the plans for a new lease but also specifically dealing with the issue of ball strike, refer Attachment E of this report. No responses were received.

Staff consider that this is sufficient consideration of community views taking into account the significance of the decision proposed and the fact the proposal does not change the type or level of activity.

6.10 The decision affects the following wards/Community Board areas:

6.10.1 Te Pataka o Rakaihautu- Banks Peninsula.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.11 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture and traditions.

6.12 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities although it was noted that the area is contained within the broader area attached to a silent file associated specifically with the Onawe Peninsula .

6.13 The proposal was forwarded to Mahaanui Kurataio for comment on 6 June 2023 and they responded that there were no issues.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.16 The proposal to enter into a new lease for an existing use does not have an impact on climate change as there is limited carbon footprint associated with leasing itself and there is no change to current emissions.

6.17 In terms of the activities associated with the lease: the club encourages local community involvement and in that sense the carbon associated with travel is low, although this should balance against visitors travelling to the site. The development plans proposed will generally be carbon positive in that removal of trees will involve replacement of two for one with likely increase in tree canopy.

7. Next Steps Ngā Mahinga ā-muri

7.1 Finalise terms and execute Agreement to Lease.

7.2 Approve course development over time.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Attachment A - Lease Plan-Draft	24/1258064	99
b ⇩	Attachment B - Development Plan	24/1243353	100
c ⇩	Attachment C - Tree Management Plan	24/1243346	102
d ⇩	Attachment D - Drainage Plan	24/1243360	104
e ⇩	Attachment E - Ball Strike- engagement with neighbours	24/1245932	106

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Felix Dawson - Leasing Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Al Hardy - Manager Community Parks

Rupert Bool - Acting Head of Parks

12. Duvauchelle Wasterwater Project. Tree removal request at the Duvauchelle Showgrounds Recreation Reserve
Reference Te Tohutoro:	24/893932
Responsible Officer(s) Te Pou Matua:	Thomas Fietzko Senior Project Manager; Toby Chapman, Manager Urban Forest
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek approval to remove existing exotic trees from sections 1 to 3 of Duvauchelle Showgrounds Reserve and replant them with native trees. The block is to be used for the disposal of treated wastewater.

1.2 The proposals in this report are part of the Duvauchelle Treatment and Disposal Renewal Project and follow on from the Council Resolution CNCL/2022/00114 to implement an irrigation system with drip irrigation to trees and spray on the greens tees at the Akaroa Golf Club and neighbouring land.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the Duvauchelle Wasterwater Project. Tree removal request at the Duvauchelle Showgrounds Recreation Reserve

2. Approve the removal and replacement of trees in sections 1 to 3 as shown in Attachment A of this report subject to compliance with the Council's ‘Tree Policy’.

3. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Executive Summary Te Whakarāpopoto Matua

3.1 Following public consultation, the Duvauchelle Treatment and Disposal Renewal Project identified and confirmed that the Akaroa Golf Club and neighbouring land would be the preferred disposal area for treated wastewater after the existing Duvauchelle Harbour outfall resource consent expires in 2031.

3.2 The removal of trees and replanting is for the proposed drip irrigation (marked as Section 1, as shown below in Figure 1 and Attachment A), with some irrigation on the course itself on the blocks shown in Sections 2 and 3 on the document.

3.3 The neighbouring block comprises a majority of mature exotic trees, such as radiator pine and eucalyptus species. A recent specialist forestry report (Attachment B) advised that the trees were at the end of their useful life, were at risk of windfall and should be harvested as a matter of priority.

3.4 Removing the trees would establish a durable platform for drip irrigation and reduce the negative effect of shading on the neighbouring golf course.

3.5 This report recommends removing the existing trees and replacing them with natives in accordance with the Council's ‘Tree Policy,’ which requires replacement on a two-for-one basis.

3.6 The arborist report on the existing tree block recommends removing and replacing these trees, regardless of whether the drip irrigation proposal proceeds.

4. Background/Context Te Horopaki

The Property

4.1 Duvauchelle Showgrounds is located on 6047 Christchurch Akaroa Road. It is described as Pt Lot 13 DP 1887, CB7C/1117 and held as a recreation reserve pursuant to the Reserves Act 1977.

4.2 Akaroa County Council bought the reserve in 1967 from the neighbour ‘in trust’ for the purpose of a golf course, and the Club was formed soon after that time. The land is shown below and is made up of Duvauchelle A&P Showground, a Golf course and a forestry block. Section 1 below is part of the forestry block, and sections 2 and 3 are on the golf course.

A map of a section

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Figure 1

Disposal of treated wasted water

4.3 In 2019, the Council started planning for the expiry of its resource consent to discharge treated wastewater into the Akaroa Harbour from the treatment plants in Akaroa and Duvauchelle. The option of discharging treated wastewater from the Duvauchelle plant onto the golf course in the summer was considered. Following community consultation, the Council decided in 2022 (refer to CNCL/2022/00114) to proceed with the design of a system and application for resource consent for disposal of treated wastewater on the golf course and neighbouring land through drip and spray irrigation.

4.4 The block marked as per the picture below was assessed by Jansen Forest Consulting Limited (Attachment B) to determine the best management approach for the forest, taking into account the proposal to undertake drip irrigation.

A map of a forest

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Figure 2

4.5 The report's primary conclusion was that the trees were at the end of their useful life, were at risk of windfall and should be harvested as a matter of priority. The existing trees were not considered to be suitable as a basis for drip irrigation.

4.6 After the existing resource consent to discharge to the harbour expires in 2031, the new irrigation scheme will use treated wastewater from Duvauchelle and applied to trees using drip irrigation. The forestry block marked on Attachment A, section 1, has been identified as the main area for the new irrigation scheme. Some disposal will be undertaken on the golf course in sections 2 and 3. This combined area will provide a total irrigatable area of 6.4 ha.

4.7 CCC is preparing to lodge the resource consent application with Environment Canterbury to discharge treated wastewater to land with a drip irrigation system to trees and anticipates lodging the application by the end of this year (2024). This drip irrigation proposal follows the same approach as the Akaroa Project: planting Robinson Bay and Hammond Point with native trees and shrubs from seedlings collected in the Akaroa Harbour area.

Forest Harvest & Replanting

4.8 Staff propose to engage a professional harvesting company to undertake extraction and removal of the blocks marked Section 1 to 3. Access through the neighbouring uphill block will be required, and early negotiations have commenced with the landowner. Harvesting will require complete removal or processing of slash on site to provide a suitable site for effective re-planting. It will have the added benefit of reducing the risk of sediment discharge into the neighbouring stream and harbour.

4.9 The timeframe for removing and replanting Sections 1 to 3 in Attachment 1 is the following.

4.9.1 Tree harvesting will be completed in the summertime, in January and February. This enables the use of machinery in this area while minimising damage to the dry and hard ground.

4.9.2 Once the harvesting has been completed, this will follow the replanting of those areas a couple of months later in autumn. We will ensure that we have sufficient plants to replant the cleared area before the harvesting will commence.

4.9.3 The felling and replanting will likely be done in stages over the coming years to minimise the impacts on the area's visual amenity and reduce the risk of sediment moving outside of the work site.

4.10 The following related memos/information were circulated to the meeting members:

4.11 The following related information sessions/workshops have taken place for the members of the meeting:

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.12 The following reasonably practicable options were considered and are assessed in this report:

· Felling the exotic tree at the forest block and replanting with native species.

· Felling exotic trees and replanting with new exotic trees.

4.13 The following options were considered but ruled out:

· Irrigate the existing tree block and maintain the current tree stock.

This was ruled out after a tree assessment report was carried out. Multiple issues with the current condition of those trees and a Health &Safety risk to operators were identified if they were maintained as the main irrigation tree stock.

Options Descriptions Ngā Kōwhiringa

4.14 Preferred Option: Remove the exotic trees from the forest block and replant them with native species grown from locally sourced seeds.

4.14.1 Option Description: The Christchurch City Council owns the current trees above the Akaroa Golf Club. They are a mixture of large eucalyptus and pine trees that will be felled and cleared from this area. During the autumn period, native trees and shrubs will be planted, which will be the base for the treated wastewater drip irrigation to trees in the near future.

4.14.2 Option Advantages

· Removing the risk of windfall from existing trees

· Replacement will provide a good basis for the establishment of drip irrigation

· Removing exotic trees and replacing them with natives will enhance the biodiversity of the area by providing food sources to the local bird species

4.14.3 Option Disadvantages

· For some time after harvesting the existing trees and until the native plants establish themselves, it leaves a visual impact and erosion risk that needs to be managed.

4.15 Felling exotic trees and replanting with new exotic trees.

4.15.1 Option Description: Remove the old existing stock and replace it with new exotic trees.

4.15.2 Option Advantages

· Those trees are well known, specifically pine trees, and are suitable for treated wastewater disposal fields.

4.15.3 Option Disadvantages

· Pine trees are pest species, and the risk of wilding pine trees is well-known.

· Those large trees shade some playing areas of the golf club and keep the areas constantly wet in the wintertime.

Analysis Criteria Ngā Paearu Wetekina

4.16 The preferred solution follows the same approach as the Akaroa project: establishing a native forest to dispose of treated wastewater to trees. It will enhance the Akaroa Habour long-term by establishing native bush that enables birds to spread the seeds and reestablish native vegetation in those areas.

5. Financial Implications Ngā Hīraunga Rauemi

5.1 Both options cost the same as harvesting and replanting the forest block. This has been included in the approved project budget for establishing the irrigation scheme on this site.

5.2 The same applies to maintenance and ongoing costs and has been included in the future operational cost.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 The proposal to undertake new planting could involve some risk associated with removing established trees. The requirement for Park's approval of plans will ensure that proper processes are undertaken and mitigate the risk, which is therefore assessed as low.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Delegations Council Officers (Part B-sub Part 3-Other Matters- Head of Parks -para 20) applies generally to the planned replanting.

“in consultation with other units affected, to authorise the following work on any tree from any reserve.”

· “planting and maintenance”

6.2.2 Delegations Parks (Part D-sub Part 1- Community Boards section 42) applies especially to the removal of trees for re-planting

“To determine to plant, maintain and remove trees on reserves within the policy set by the Council and in accordance with this section.”

6.3 Other Legal Implications:

6.3.1 Local Government Act 2002-Decision Making including consideration of community views

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Align with the Christchurch City Council’s Strategic Framework, particularly the strategic priority of reducing emissions by increasing the tree canopy.

6.4.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the low number of people affected and the level of impact on those affected, which is minimal due to no change in the current activity on the site.

6.4.3 Is consistent with Council’s Plans and Policies

6.4.4 Tree Policy: Parks Unit staff have assessed the site and support the proposal outlined in Attachment C. Staff consider, as per paragraph 4.7 of the ‘Tree Policy’ regarding the cost of tree loss against the benefit of retaining the trees that in this case replacement of aging exotics with natives (in accordance paragraph 1.9 of the Tree Policy with replacement of two for one, with the canopy replaced within 20 years), will result in increased overall community benefit.

6.5 This report does support the Council's Long-Term Plan (2024 - 2034).

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Community Impacts and Views Ngā Mariu ā-Hāpori

6.6 A public consultation was conducted about the different options for disposing of treated wastewater at the Akaroa Golf Club, with two options available in 2022. Both options included drip irrigation to trees. It did not specifically mention the type of trees. However, after several meetings with the golf club and after the tree assessment report, the preferred solution was to remove the exotic trees due to the age and shading in some of the playing areas.

6.7 The decision affects the following wards/Community Board areas:

6.7.1 Te Pataka o Rakaihautu- Banks Peninsula.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.8 The decision does not involve a significant decision regarding ancestral land, a body of water, or other elements of intrinsic value; therefore, it does not specifically impact Mana Whenua, their culture, and traditions.

6.9 The decision does not involve a matter of interest to Mana Whenua and will not impact our agreed-upon partnership priorities. However, it was noted that the area is contained within the broader area attached to a silent file associated specifically with the Onawe Peninsula.

6.10 It was discussed with the Õnuku Rūnanga, who supported reforestation with native plants to restore biodiversity and habitat for native birds.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.16 The scope of work is to replace the current stock of exotic trees above the Duvauchelle Golf Club with local native trees like Kanuka and other species on a two-for-one basis. This will provide an extended tree canopy and generally be carbon-positive. Planting native shrubs and trees in additional pasture areas will make minimal improvement.

7. Next Steps Ngā Mahinga ā-muri

7.1 Establish a plan for harvesting and replanting exotic trees with native trees and shrubs.

7.2 After resource consent for the disposal of treated wastewater has been granted, an irrigation scheme will be established in this forest block and two blocks on the golf course in line with any resource consent conditions.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Map of replacement of the exotic trees with native trees and scrubs	24/1254826	118
b ⇩	Assessment of existing trees	24/1263706	119

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Thomas Fietzko - Senior Project Manager

Toby Chapman - Manager Urban Forest

Approved By

Rod Whearty - Team Leader/Programme Manager Wastewater

Gavin Hutchison - Acting Head of Three Waters

Al Hardy - Manager Community Parks

Rupert Bool - Acting Head of Parks

13. Takapūneke Reserve - Lease of Red House Property
Reference Te Tohutoro:	24/970453
Responsible Officer(s) Te Pou Matua:	Kathy Jarden, Team Leader Leasing Consultancy
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek the approval of Te Pātaka o Rākaihautū Banks Peninsula Community Board to enter into a further lease agreement with the current tenant to reside in the Red House property at 281 Beach Road for a term of two years.

1.2 The report is staff generated to support the Takapūneke Reserve Management Plan policy 5.16(3), (4), (6) (refer Attachment A) and the Takapūneke Conservation Report section 12 The Red House.

1.3 Te Pātaka o Rākaihautū Banks Peninsula Community Board resolved on 13 June 2022 to grant a lease with the tenant for a period of two years. The lease is expiring in September 2024 and officers support a further lease term to allow time to consolidate plans on the next phases of work set out in the reserve management plan and conservation report.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in the Takapūneke Reserve - Lease of Red House Property Report.

2. Note that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Acknowledge that the inclusion of a residential tenancy was not contemplated in the Takapūneke Reserve Management Plan and that it supports that the continued interim use of the Red House should include keeping a residential tenant in place to ensure that the property is not left vacant and continues to be well maintained including upkeep of the gardens.

4. Recommends that the Council agrees to continue to depart from policy and deal unilaterally with the current tenant, Steven Searle.

5. Conditional on recommendation 4 above:

a. Authorise staff to carry out public consultation in accordance with Section 119-120 of the Reserves Act 1977 for the granting of the lease.

b. Request that in the event that any objections are received on the proposed lease that cannot be satisfied, that staff follow the procedure under the Reserves Act 1977 to convene a Reserves Act Hearings Panel to consider any such objections and make a recommendation to the Board for a decision.

6. Resolve in the event that there are no objections received on the proposed lease that cannot be satisfied, that the Community Board:

a. Request the Chief Executive exercise her delegation from the Minister of Conservation to give consent to the granting of the lease in accordance with the provisions of the Reserves Act 1977.

b. Approve the granting of a lease to the proposed tenant, for a period of two years for the purpose of a residential tenancy at the Red House, Lot 2 Deposited Plan 73274 at 281 Beach Road, Akaroa held for the purpose of an Historic Reserve subject to section 58(A) of the Reserves Act 1977 at an annual rent of $15,600 per annum including GST.

7. Request the Manager Property Consultancy to conclude and administer the terms and conditions of the lease.

3. Executive Summary Te Whakarāpopoto Matua

3.1 A lease was granted in 2022 for a residential tenancy at the Red House on Takapūneke Reserve. The lease expires in September 2024.

3.2 The current tenant has expressed a desire to continue leasing the dwelling while the Council finalises the future use of the property.

3.3 Officers are supportive of continuing the lease with the current tenant and have had no issues with the current tenancy. The dwelling and gardens are well-maintained and regular inspections carried out to ensure compliance with the lease conditions.

4. Background/Context Te Horopaki

4.1 The Red House land has been classified a Historic Reserve under the Reserves Act 1977. The residential lease of the reserve under section 58A Reserves Act 1977 was not anticipated in the Takapūneke Reserve Management Plan and the Council is therefore required to publicly notify its intention to enter into a lease agreement.

4.2 Ōnuku Rūnanga as mana whenua are supportive of the decision to enter into a lease agreement with the proposed tenant, who has specialist skills and experience to maintain the buildings and gardens at the reserve.

4.3 The term of the lease is for a period of two years, which will provide more time for the Rūnanga, Council and community to discuss the future use of the property and seek funding for the maintenance of the buildings and gardens.

4.4 The Council is commencing work on formation of a carpark in the reserve area adjoining the Red House. There may be times when contractors will be required to use the tenant's driveway. The carpark area does not form part of the lease area to the tenant and officers expect full co-operation between both parties.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.5 The following reasonably practicable options were considered and are assessed in this report:

· Grant a new lease to the current tenant.

· Operational Staff maintain the buildings and gardens.

· Publicly tender for a new tenant.

· Leave property vacant.

4.6 The following options were considered but ruled out:

4.6.1 The Parks Unit’s Banks Peninsula operational staff maintain the heritage buildings and amenity gardens – Not Recommended

· Advantage: - The house and gardens are maintained to the standard required in compliance with the Takapūneke Reserve Management Plan and the Takapūneke Conservation Report.

· Disadvantage: - The Parks Unit’s operational staff do not have the resources (staff, budget or time) to take on the additional work to maintain the house and garden.

Disadvantage: - The maintenance of the other parks and reserves on the peninsula would fall below the required levels of service if the parks operational staff were required to maintain the amenity garden and heritage buildings on the site.

4.6.2 Publicly tender to lease of the property for a tenant – Not Recommended.

· Advantages – There may be more suitable applicant(s) willing to lease the Red House and carry out the required maintenance to preserve the dwelling and property.

· Disadvantage – It may be difficult to find an applicant that has the skills and experience to maintain historic structures and buildings and has the knowledge and experience to maintain the ornamental amenity garden. The applicant will need to have a cultural awareness of mana whenua’s association with the site including the surrounding wāhi tapu reserve.

Disadvantage – the Red House was purchased because of its significance to mana whenua and the events that occurred on the reserve in the 1800s. It could be difficult to find an applicant that understands the significance of the location and association with mana whenua.

Disadvantage – It could take another two or three months to find a suitable tenant after going through the process. There is no guarantee once the process is completed that there would be a more suitable candidate.

Disadvantage - The property will be vacant for another two to three months and susceptible to vandalism and deterioration. There will be additional unplanned maintenance costs to the Parks operational budgets.

4.6.3 Leave the Red House vacant – Not Recommended

· Advantages – There are no advantages.

· Disadvantage – Additional funding that has not been included in the Parks Units operational budget would be required to cover the maintenance of the gardens and buildings.

Disadvantage – The property and garden would be susceptible to vandalism and damage as the property is isolated from any of its neighbours.

Disadvantage – The Council would not receive $15,600.00 per annum income from the lease.

Options Descriptions Ngā Kōwhiringa

4.7 Preferred Option: Grant a further lease to current tenant.

4.7.1 Option Description: Grant a further lease.

4.7.2 Option Advantages

· Resource Limitations: The Council lacks the resources to maintain the historic buildings or amenity gardens within its current budget. Renting out the property provides a temporary solution to this issue.

· Skilled Tenant: The current tenant is skilled and experienced in maintaining historic sites and amenity gardens. They also have knowledge of cultural values and work well with mana whenua, which is essential given the site's cultural significance.

· Temporary Measure: Renting out the property serves as a temporary holding measure while the future use is discussed, and funding is sourced for maintenance.

4.7.3 Option Disadvantages

· Risk of Damage: There is concern among staff that advertising the property publicly for rental may lead to a high risk of damage to the amenity gardens or historic buildings due to an unknown tenant's limited knowledge or skills in maintaining these items.

Analysis Criteria Ngā Paearu Wetekina

4.8 Given these considerations, it seems the current tenant offers valuable expertise and cultural awareness that aligns well with the site's significance.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option
Cost to Implement	Approximately $600 for newspaper advertising
Maintenance/Ongoing Costs	Reactive maintenance
Funding Source	Parks Operational Budgets
Funding Availability	Parks Operational Budgets
Impact on Rates	No impact on Rates

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There is minimal if any risks associated with this decision, which is in alignment with the policies in the Takapūneke Reserve Management Plan and within the delegated authority of the Community Board.

6.2 There are no substantive or significant changes associated with the decision to approve the lease agreement to the current tenant for two years.

6.3 Mitigating the risk of damage to the property has been addressed through clear communication and support of guidelines for maintenance.

Legal Considerations Ngā Hīraunga ā-Ture

6.4 Statutory and/or delegated authority to undertake proposals in the report:

6.4.1 The Reserves Act 1977, section 58(A) - the administering body may, with the prior consent of the Minister of Conservation and now delegated to the Council’s Chief Executive, grant leases to any person for domestic residential purposes or for the carrying on of any activity, trade, business or occupation in any building within the reserve area for any such purpose.

6.4.2 In exercising the Minister’s delegation, the administering body (i.e. the Council) must give consideration to those matters previously applied by the Minister, for example ensuring that:

· The land has been correctly identified.

· The necessary statutory processes have been followed.

· The functions and purposes of the Reserves Act have been taken into account in respect to the classification and purpose of the reserve as required under section 40 of the Act.

· The administering body has considered submissions and objections from affected parties and that, on the basis of the evidence, the decision is a reasonable one.

· Pursuant to the requirements of section 4 of the Conservation Act 1987, the administering body has consulted with and considered the views of tāngata whenua or has in some other way been able to make an informed decision.

Council officers are satisfied that the proposed lease will comply with the Minister’s requirements.

6.4.3 Delegations – Community Boards have the delegation to grant leases of historic reserves in accordance with section 58(A) of the Reserves Act.

6.4.4 Lease Policy - Dealing Unilaterally

· The Council previously approved the unsolicited proposal to lease the Red House (June 2022).

· The matter of dealing unilaterally and accepting the unsolicited proposal is reviewed in Attachment B.

· Officers are supportive of the proposal.

6.5 Other Legal Implications:

6.5.1 The legal consideration is:

Correct application of the provisions pursuant to section 6.4 above.

6.5.2 This report has not been reviewed and approved by the Legal Services Unit. The matter of the preparation of the lease is a routine matter on which the legal situation is well known and settled.

6.5.3 The lease documentation will be prepared by the Council's Legal Services team.

Strategy and Policy Considerations Te Whai Kaupapa here

6.6 The required decision:

6.6.1 Aligns with the Christchurch City Council’s Strategic Framework. Resilient Communities - Active participation in civic life:

· The Council establishes, maintains and improves opportunities for Māori to participate in decision-making.

· Māori are involved in decision-making from the beginning, in areas of mutual interest, especially in significant decisions relating to the environment, social and economic recovery.

6.6.2 Resilient Communities – Celebration of our identity through arts, culture, heritage, sport and recreation:

· Our heritage is a taonga and should be collectively valued and protected, celebrated, and shared.

· Sites and places of cultural significance are respected and preserved.

6.6.3 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the number of people affected, which is low as the property is not open to the public.

6.6.4 Is consistent with Council’s Plans and Policies being the Takapūneke Reserve Management Plan adopted by the Council 2018, Policy 5.16 (3), (4) and (6).

6.7 This report supports the Council's Long Term Plan (2024 - 2034):

6.8 Parks, Heritage and Coastal Environment

6.8.1 Activity: Parks and Foreshore

· Level of Service: 6.8.10.1 Appropriate use and occupation of parks is facilitated - Processing of the application is started within ten working days of receiving application – 95%

Community Impacts and Views Ngā Mariu ā-Hāpori

6.9 The community was consulted on the Takapūneke Reserve Management Plan that includes the policies to maintain the Red House gardens and buildings.

6.10 The continued placement of a tenant in the Red House is not contemplated in the Takapūneke Reserve Management Plan and therefore notification in accordance with the requirements of section 58(A) of the Reserves Act 1977 (to lease a Historic Reserve) must be undertaken.

6.11 The Council must consider any submission(s) received to the notification and a Reserves Hearings Panel may be established to hear the submission(s).

6.12 Ōnuku Rūnanga and the Takapūneke Reserve Co-Governance Group are supportive of a tenant for the Red House for a set term while discussions on the future use of the Red House are undertaken.

6.13 The decision affects the following wards/Community Board areas:

6.13.1 Te Pātaka o Rākaihautū Banks Peninsula Community Board.

6.14 The Te Pātaka o Rākaihautū Banks Peninsula Community Board view has not been solicited in this instance, however the Community Board did approve the earlier granting of the lease in June 2022.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.15 The decision involves a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture, and traditions.

6.16 The decision involves a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.17 The Red House was originally part of the land occupied by Tē Maiharanui’s trading post with the Europeans in the early 1800s and holds significant cultural and historic values for Ōnuku Rūnanga.

6.18 Ōnuku Rūnanga (Riki Tainui) has been contacted by the Council's Te Aporei / Principal Advisor and advised that we may move forward on the lease and no further consultation with the Rūnanga is required on this matter.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.16 No significant impacts are anticipated as there are no changes to the daily operation and maintenance of the residential property.

7. Next Steps Ngā Mahinga ā-muri

7.1 Public notification of the intention to grant a new lease to appear in the local newspaper(s).

7.2 Preparation of a new lease document and execution by both parties.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Section 5.16 The Red House Takapuneke Reserve Management Plan	24/977471	138
b ⇩	The Red House - Factors to Consider When Dealing Unilaterally	24/977472	139

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Kathy Jarden - Team Leader Leasing Consultancy

Approved By

Angus Smith - Manager Property Consultancy

Kelly Hansen - Manager Parks Planning & Asset Management

Rupert Bool - Acting Head of Parks

15. Te Pātaka o Rākaihautū Banks Peninsula 2024-25 Strengthening Communities Fund Applications
Reference Te Tohutoro:	24/1113050
Responsible Officer(s) Te Pou Matua:	Dane Moir, Community Development Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for Te Pātaka o Rākaihautū Banks Peninsula Community Board to consider applications for funding from their 2024-25 Strengthening Communities Fund.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in Te Pātaka o Rākaihautū Banks Peninsula 2024-25 Strengthening Communities Fund Applications Report.

2. Notes that the decisions in this report are assessed at low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the 2024-25 Strengthening Communities Fund grants outlined in the following schedule:

Organisation Name

Project

Recommendation

67506

Little River Wairewa Community Trust

Staff wages and Banks Peninsula Walking Festival

That Te Pātaka o Rākaihautū Banks Peninsula Board approve a grant of $20,000 from its 2024/25 Strengthening Communities Fund to Little River Wairewa Community Trust for staff wages and the Banks Peninsula Walking Festival.

67650

Akaroa Community Arts Council

Operating Expenses 2024-25

That Te Pātaka o Rākaihautū Banks Peninsula Board approve a grant of $5,000 from its 2024/25 Strengthening Communities Fund to Akaroa Community Arts Council towards operational expenses.

67189

Diamond Harbour Events Incorporated

Purchase of Storage Trailer and Completion of Equipment Replacement

That Te Pātaka o Rākaihautū Banks Peninsula Board approve a grant of $2,000 from its 2024/25 Strengthening Communities Fund to Diamond Harbour Events Incorporated towards the purchase of audio equipment.

67260

Diamond Harbour Youth and Community Trust

Connecting Youth and Community in Te Waipapa

That Te Pātaka o Rākaihautū Banks Peninsula Board approve a grant of $10,000 from its 2024/25 Strengthening Communities Fund towards the ''Connecting Youth and Community in Te Waipapa'' project.

67631

Project Lyttelton Incorporated

Lyttelton Emergency Hub - Coordinator Wages

That Te Pātaka o Rākaihautū Banks Peninsula Board approve a grant of $6,000 from its 2024/25 Strengthening Communities Fund to Project Lyttelton Incorporated towards wages for the Emergency Hub Coordinator.

67658

Smith Street Community Farm Trust

Lyttelton Community Orchard

That Te Pātaka o Rākaihautū Banks Peninsula Board approve a grant of $3,000 from its 2024/25 Strengthening Communities Fund to Smith Street Community Farm Trust towards Lyttelton Community Orchard.

67499

Te Puna Auaha Lyttelton Trust Board

ResourceFULL

That Te Pātaka o Rākaihautū Banks Peninsula Board approve a grant of $8,000 from its 2024/25 Strengthening Communities Fund to Te Puna Auaha Lyttelton Trust Board towards the ResourceFULL project.

67311

Te Whare Tapere O Te Mata Hapuku Society Incorporated

Operational costs

That Te Pātaka o Rākaihautū Banks Peninsula Board approve a grant of $3,500 from its 2024/25 Strengthening Communities Fund to Te Whare Tapere O Te Mata Hapuku Society Incorporated towards operational, newsletter and events costs.

67310

The Lyttelton Information and Resource Centre Trust

Funding for Lyttelton Information and Recourse Centre (LIRC) operational costs, including wages

That Te Pātaka o Rākaihautū Banks Peninsula Board approve a grant of $5,000 from its 2024/25 Strengthening Communities Fund to The Lyttelton Information and Resource Centre Trust toward operating costs.

67102

The Lyttelton Recreation Centre Trust

Wages for the Facility Manager

That Te Pātaka o Rākaihautū Banks Peninsula Board approve a grant of $17,500 from its 2024/25 Strengthening Communities Fund to The Lyttelton Recreation Centre Trust towards wages for the Lyttelton Recreation Centre Manager.

67621

Cass Bay Residents Association

Cass Bay Reserves Development

That Te Pātaka o Rākaihautū Banks Peninsula Board approve a grant of $500 from its 2024/25 Strengthening Communities Fund to Cass Bay Residents Association towards volunteer recognition for those working on Cass Bay Reserves Development.

67560

Community Watch City to Sumner Incorporated

Keeping our patrollers in contact

That Te Pātaka o Rākaihautū Banks Peninsula Board approve a grant of $400 from its 2024/25 Strengthening Communities Fund to Community Watch City to Sumner Incorporated toward volunteer recognition.

67276

Duvauchelle Agricultural and Pastoral Association Incorporated

Agriculture & Pastoral Show

That Te Pātaka o Rākaihautū Banks Peninsula Board approve a grant of $750 from its 2024/25 Strengthening Communities Fund to Duvauchelle Agricultural and Pastoral Association Incorporated to fund the Waste Management of the event.

67577

Governors Bay Community Association (Inc)

The Bay News

That Te Pātaka o Rākaihautū Banks Peninsula Board approve a grant of $500 from its 2024/25 Strengthening Communities Fund to Governors Bay Community Association (Inc) towards printing the Bay News.

67598

Little River Support Group

Swimming pool caretaker wages

That Te Pātaka o Rākaihautū Banks Peninsula Board approve a grant of $2,000 from its 2024/25 Strengthening Communities Fund to Little River Support Group for pool caretaker wages.

67250

Okuti Valley Recreation and Sports Club Incorporated

Operational costs and community hub development

That Te Pātaka o Rākaihautū Banks Peninsula Board approve a grant of $3,000.00 from its 2024/25 Strengthening Communities Fund to Okuti Valley Recreation and Sports Club Incorporated towards operational and event costs.

67394

The Naval Point Club Lyttelton Incorporated

Safety gear for volunteer rescue personnel

That Te Pātaka o Rākaihautū Banks Peninsula Board approve a grant of $1,500 from its 2024/25 Strengthening Communities Fund to The Naval Point Club Lyttelton Incorporated towards safety gear for their volunteer rescue personnel.

4. Declines the 2024-25 Strengthening Communities Fund applications outlined in the following schedule:

Organisation Name

Project

Recommendation

67706

Akaroa Heritage Festival Society Inc.

Akaroa French Festival 2025

That Te Pātaka o Rākaihautū decline the application to its 2024/25 Strengthening Communities Fund from the Akaroa Heritage Festival Society for the French Festival.

67580

Governors Bay Jetty Restoration Trust

Improvements to Governors Bay jetty

That Te Pātaka o Rākaihautū Peninsula Community Board decline a grant from its 2024/25 Strengthening Communities Fund to the Governors Bay Jetty Restoration Trust for a binocular and signage for the jetty.

67532

Te Tapuwae O Rakau Trust

Te Tapuwae O Rakau Plant Nursery

That Te Pātaka o Rākaihautū Community Board decline the application to its 2024-25 Strengthening Communities Fund from Te Tapuwae o Rakau Trust towards installing an irrigation system and associated connection costs.

67646

Te Ahu Patiki/Mt Herbert Community Garden Group

Establishment of Te Ahu Pātiki Mt Herbert Community Garden

That Te Pātaka o Rākaihautū Banks Peninsula Community Board decline the application to its 2024/25 Strengthening Communities Fund from the Te Ahu Pātiki Mt Herbert Community Garden Group for the Community Garden.

67445

The Friends of the Akaroa Museum Inc

In and Out House Garden Tour

That Te Pātaka o Rākaihautū Banks Peninsula Community Board decline the application to its 2024/25 Strengthening Communities Fund from The Friends of the Akaroa Museum for the In and Out House and Garden Tour.

5. Approves the transfer of $35,265 to the Te Pātaka o Rākaihautū Banks Peninsula Community Board 2024-25 Discretionary Response Fund.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned to the Council's Strategic Framework and in particular the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City. The projects also align with the Te Haumako Te Whitingia Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.2 Approve the allocation of the local Strengthening Communities Fund for each Community Board area.

3.3 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.4 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.5 The level of significance was determined by the number of people affected and/or with an interest.

3.6 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.7 The 2024-25 Strengthening Communities Fund opened on 4 March 2024 and closed on 12 April 2024.

3.8 A total of 22 applications were received, requesting a total of $330,217.

3.9 The Te Pātaka o Rākaihautū Banks Peninsula Community Board has a total funding pool of $208,415.

3.10 Staff have recommended a total of $173,150 for the 2024-25 Strengthening Communities Fund (this includes $84,500 of pre-committed multi-year funding), which would result in $35,265 remaining for the 2024-25 Discretionary Response Fund (plus any carry-forward from the 2023-24 year which is currently being finalised).

3.11 In the 2023-24 funding round, the Board approved multi-year funding to the following organisations:

· Project Lyttelton Inc - $19,000.

· The Loons Club Inc - $500

· Akaroa Resource Collective Trust - $32,000

· Royal NZ Plunket Trust - $4,000

· Lyttelton Community House Trust - $29,000

3.12 Staff have assessed all applications received and made recommendations. Attached is a decision matrix, which includes organisational details, project details, financial information, a staff assessment, and a priority ranking (refer Attachment A).

3.13 The Funding Outcomes and Priorities and Criteria for this fund are also attached (refer Attachment B).

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Te Pātaka o Rākaihautū Banks Peninsula Community Board 2024-25 Strengthening Communities Funding Matrix	24/1360759	221
b ⇩	Strengthening Communities Fund Criteria and Funding Outcomes	23/1016149	243
c ⇩	Summary of Applications Banks Peninsula SCF 24/25	24/1277876	245

Signatories Ngā Kaiwaitohu

Author

Dane Moir - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Peter Langbein - Finance Business Partner

Matthew McLintock - Acting Head of Community Support and Partnerships

16. Te Pātaka o Rākaihautū Banks Peninsula Community Board 2024/25 Discretionary Response Fund - Board Projects
Reference Te Tohutoro:	24/1250637
Responsible Officer(s) Te Pou Matua:	Dane Moir, Community Development Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for Te Pātaka o Rākaihautū Banks Peninsula Community Board to consider allocations for its Board Projects from its 2024/25 Discretionary Response Fund (DRF) as listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
68091	Te Pātaka o Rākaihautū Banks Peninsula Community Board	Summer with your Neighbours 2024-25	$3,000	$3,000
68092	Te Pātaka o Rākaihautū Banks Peninsula Community Board	ANZAC Day 2025 – Wreaths and Diamond Harbour grant	$1,000	$1,000

1.2 The balance of the DRF fund will be determined by the allocations to the 2024/25 Strengthening Communities Fund.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in the Te Pātaka o Rākaihautū Banks Peninsula 2024-25 Discretionary Response Fund Applications – Summer with your Neighbours 2024-25 and ANZAC Day 2025 – Wreaths and Diamond Harbour grant.

2. Note that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Allocate $3,000 from its 2024/25 Discretionary Response Fund towards a Summer with your Neighbours Fund 2024-25.

4. Allocate $1,000 from its 2024/25 Discretionary Response Fund towards the cost of wreaths for the 2024 ANZAC ceremonies held in Banks Peninsula, and a grant towards the Diamond Harbour commemorations.

5. Delegate allocation of the Summer with your Neighbours Fund up to $300 to the Community Governance Manager with Board reporting via the area report.

3. Context/Background Te Horopaki

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations align with the Council's Strategic Framework, particularly the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City. The projects recommended above also align with the four pillars of the Te Haumako Te Whitingia Strengthening Communities Together Strategy - People, Place, Participation and Preparedness.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled Organisations, or Community Board decisions

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decision(s) in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 The Board's grants budget for the 2024/25 financial year is $208,415.

3.7 At the time of writing, the balance of the 2024/25 Discretionary Response Fund is subject to the Board approving grants for its 2024-25 Strengthening Communities Fund (SCF) at this 12 August meeting.

3.8 Staff recommendations for the 2024-25 Te Pātaka o Rākaihautū Banks Peninsula Community Strengthening Communities Fund total $173, 150, which if approved would leave a balance of $35,265 for the Board's Discretionary Response Fund.

SCF Total Budget 2024/25	Granted To Date	SCF Available for allocation	Balance for DRF If Staff Recommendation adopted
*$208,415	$0	$208,415	$35,265

*Note - this amount does not include any carry-forward from the 2023-24 year as this figure is still being finalised.

3.9 Based on the current Discretionary Response Fund criteria, the above-listed applications are eligible for funding.

3.10 Note there is another DRF report in the 12 August agenda (Cat Rescue) for $500 plus the $4,000 in this report

Potential DRF Budget 2024/25	Granted To Date	Pending decisions both reports	Balance If Staff Recommendations adopted
$35,265	$0	$4,500	$30,765

3.11 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

3.12 The Summer with your Neighbours (SWYN) fund would total $3,000 and is currently being promoted among communities across the city.

3.13 Summer with your Neighbours is about bringing people closer together and celebrating the unique and diverse mix of each neighbourhood. It invites residents to consider if they have ever wanted to organise a neighbourhood gathering, or to get to know the people who live close to them. This popular event has grown from year to year and is promoted by the Council.

3.14 Local community groups, including Residents' Associations and Neighbourhood Support groups, have been sent information inviting them to apply for the Summer with your Neighbours funding. Staff also promoted the fund through social media and other networks.

3.15 Summer with your Neighbours will run from 26 October 2024 to 31 March 2025. Applications for funding opened on 13 July 2024 and close on 11 August 2024

3.16 To create consistency in staff recommendations across the city, staff recommendations are based on a formula and each event will receive the total amount requested up to a maximum of $300, whichever is less.

3.17 It is proposed to move the delegation for these small amounts from the Community Board to the Community Governance Manager to reduce staff reporting requirements.

3.18 The Board would receive notification of the allocations through the monthly area report as well as notification of the events themselves. These will also be promoted appropriately via the Board webpage.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Te Pātaka o Rākaihautū Banks Peninsula Community Board Summer with your Neighbours 2024/25	24/1284119	250
b ⇩	Te Pātaka o Rākaihautū Banks Peninsula Community Board ANZAC Day Wreaths and Diamond Harbour Commemorations 2025	24/1283266	251

Signatories Ngā Kaiwaitohu

Authors

Dane Moir - Community Development Advisor

Heather Spreckley - Support Officer

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Emma Pavey - Acting Manager Community Governance Team

19. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - August 2024
Reference Te Tohutoro:	24/1103213
Responsible Officer(s) Te Pou Matua:	Penelope Goldstone, Community Governance Manager
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose of Origin of the Report Te Pūtake Pūrongo

1.1 This report provides the Board with an overview of initiatives and issues current within the Community Board area.

1.2 This report is staff-generated monthly.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - August 2024.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Life in Akaroa – Community Identified Strengths and Needs	Continuing to develop as snapshot of Akaroa strengths and needs through conversations and surveying of local the local community.	Ongoing	Good Social and Physical Connections
Whakaraupō Community Groups Network meeting	The Whakaraupō Community Groups Network met on 2nd July, hosted by the Naval Point Club. The Club shared information about the large number of events hosted including the first women's regatta and SailGP, the forthcoming South Island WASZP event; sailing programmes they run for schools, the Sailability programme and the project they are engaging in looking at water quality. Hosting South Island WASZP event in August. In addition, we also heard from the Lyttelton Energy Transition Society, Whakaraupō Carving Centre, Lyttelton Community House, Diamond Harbour Community Association, Cass Bay Residents Association and Reserve Committee, Council Graffiti Team and the Member of Parliament for Banks Peninsula.	Ongoing	Good Social and Physical Connections
Community Services Awards 2024	The Community Service Awards are held every three years. This year's ceremony took place at the Little River Inn on 15 July 2024, where ten individuals were honoured for their dedication to their communities and volunteer work. More information can be found here.		Good Social and Physical Connections
Getting to know the community.	Jo Wells joined the team as Community Development Advisor in June 2024. Jo covers the Lyttelton, Corsair Bay and Cass Bay areas of Whakaraupō Lyttelton Harbour with Andrea Wild covering the remaining areas of Whakaraupō Lyttelton Harbour. Jo has been attending meetings and getting out and about across the area to hear about priorities and meet people.	Ongoing	Good Social and Physical Connections

CSA 2024 Award Recipients

3.2 Community Funding Summary

· Discretionary Response Fund – As at 30 June 2024 the Discretionary Response Fund unallocated balance for 2023/2024 was $12,195 (Attachment A)

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· Te Pātaka o Rākaihautū Banks Peninsula Community Board 2023-25 Community Board Plan was adopted by the Board at their meeting in 8 May 2023 and can be found online here.

· Progress on the Community Board Plan can be found online here.

3.3.2 Council Engagement and Consultation.

· Have your Say – at the time of writing the report the following consultations were open within the Community Board Area and city-wide consultation:

Topic	Closing Date	Link
Akaroa Treated Wastewater Irrigation Scheme	9 August 2024	https://letstalk.ccc.govt.nz/rma20231347

A full list of open consultations can be found on the Council's Lets Talk website at https://letstalk.ccc.govt.nz/

· Start Work Notices - Various Start Work Notices have been sent to the Board throughout the month. All Board area and city-wide start work notices can be found at: https://ccc.govt.nz/transport/works.

· Planned road works and closures - Planned road works and closures are indicated on the map at the Traffic Updates page at this link. Additionally, a Smartview of nearby road works and closures is available at the following link: https://smartview.ccc.govt.nz/travel/roads.

3.4 Governance Advice

3.4.1 Public Forum – The Board received the following Public Forum presentations at its 8 July 2024 meeting:

· He Ara Roimata ki te Anamata - Takapūneke, our journey, our survivance Exhibition.

· New Zealand Post – Closure of Akaroa Agency.

3.4.2 Board Information Sessions/Workshop – the Board received the following information sessions during July 2024:

· Parks In-House Maintenance Mobilisation Introduction.

· Stormwater Management Plan for Settlements of Te Pātaka o Rākaihautū Banks Peninsula.

· Hybris Reporting.

· Good-to-Go ways to get to School programme.

· 177 Purau Avenue transfer to Te Hapu o Ngāti Wheke.

· Update on the Whakaraupō Lyttleton and Koukourarata Port Levy Adaptation Plan.

4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 Our Play Spaces Network Plan for Ōtautahi Christchurch - A plan for the future of play spaces in the city, ‘Our Play Spaces Network Plan for Ōtautahi Christchurch’, is being developed (see Attachment A). This network plan follows other similar parks planning documents including our Urban Forest Plan and our Sports Field Network Plan. The plan will set out a framework for the distribution of play spaces and prioritising the provision or acquisition, renewal, improvement, management, and in some limited cases decommissioning of the city’s play space assets.

There will be early engagement to seek feedback on distribution, location, and hierarchy of play spaces, and the location of inclusive and accessible play spaces. This will occur through workshops facilitated in each Community Board area and with key target audience/s and populations including tamariki, rangatahi, access and inclusion, multi-cultural, mana whenua, pasifika and older adults which will inform the development of the draft plan. It is planned to hold Community Workshops in July/August 2024. Board members will be invited to attend these workshops to provide feedback and hear from local groups who advocate for play.

These workshops will coincide with a play spaces survey on Kōrero mai/ Let’s talk in August 2024. The gathered information will inform the Draft Play Spaces Network Plan which will be shared with the Council in November/December 2024.

If approved the draft plan will be released for formal consultation during February/March 2025 to check ‘have we got it right?’. After the formal engagement the Draft Plan will be considered by a hearings panel in July 2025 followed by Council consideration of approval of the plan in August 2025.

4.2 Customer Services Request Report - providing an overview of the number of Customer Service Requests that have been received 1 June to 30 June 2024 (Attachment B) and 1 July to 31 July 2024 (Attachment C) is attached.

Snap Send Solve is the smartphone app the Council offers to help make reporting issues easy, and it is still possible to report issues online, by calling Council on 03 941 8999 or visiting one of the Council’s Service Centres.

4.3 Graffiti Reports – Te Pātaka o Rākaihautū Banks Peninsula Graffiti Monthly Insight and Snapshot Reports for June 2024 are attached. (Attachments D and E).

Visit this link for the variety of volunteer events held around the city, and this link to volunteer at a Council-produced event.

There is also information at this link on becoming a Graffiti Programme volunteer, or register at this link to join the Parks Volunteers Team.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Banks Peninsula Discretionary Response Fund Summary - 30 June 2024	24/1361041	264
b ⇩	Customer Services Request Report - 30 June 2024	24/1196872	265
c ⇩	Customer Services Request Report - 31 July 2024	24/1354220	266
d ⇩	Graffiti Monthly Insight Report - June 2024	24/1242402	267
e ⇩	Graffiti Snapshot Report - June 2024	24/1354221	270

Signatories Ngā Kaiwaitohu

Authors

Liz Beaven - Community Board Advisor

Steffi Brightwell - Community Development Advisor

Linda Burkes - Banks Peninsula Governance Advisor

Jane Harrison - Community Development Advisor

Dane Moir - Community Development Advisor

Heather Spreckley - Support Officer

Jo Wells - Community Development Advisor

Andrea Wild - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Emma Pavey - Acting Manager Community Governance Team

Matthew McLintock - Acting Head of Community Support and Partnerships

Minutes Received	Date
Ataahua Reserve Committee	12 June 2024
Duvauchelle Reserve Committee	17 June 2024
Le Bons Bay Reserve Committee	29 June 2024
Duvauchelle Reserve Committee	15 July 2024
Diamond Harbour Reserve Committee	22 July 2024
Lyttelton Recreation Ground Reserve Committee	20 May 2024

7. Reserve Committee Meeting Minutes
Reference Te Tohutoro:	24/1048161
Responsible Officer(s) Te Pou Matua:	Linda Burkes, Banks Peninsula Governance Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

14. Te Pātaka o Rākaihautū Banks Peninsula Community Managed Facilities Audit
Reference Te Tohutoro:	24/840018
Responsible Officer(s) Te Pou Matua:	Jo Wells, Community Development Advisor Jane Harrison, Community Development Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

17. 2024/25 Discretionary Response Fund Applications - Diamond Harbour and Surrounds Cat Rescue Group
Reference Te Tohutoro:	24/1045251
Responsible Officer(s) Te Pou Matua:	Andrea Wild, Community Development Adviser
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

Total SCF Budget 204/25	Granted To Date	Available for allocation	Balance for DRF If Staff Recommendations adopted
208,415	Nil	208,415	35,265

Potential DRF Budget 204/25	Granted To Date	Potential Available for allocation	Balance of DRF If Staff Recommendations adopted
35,265	Nil	35,265	34,765

18. Te Pātaka o Rākaihautū Banks Peninsula Youth Development Fund - Delegation Decision
Reference Te Tohutoro:	24/1200647
Responsible Officer(s) Te Pou Matua:	Heather Spreckley, Support Officer
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community