Akaroa Museum Advisory Committee
Agenda
Notice of Meeting:
An ordinary meeting of the Akaroa Museum
Advisory Committee will be held on:
Date: Wednesday 21 August 2024
Time: 2 pm
Venue: Akaroa Boardroom, 78 Rue Lavaud Akaroa
Membership
|
Chairperson
Members
|
Pam Richardson - Community Representative
Graeme Curry - Friends of the Museum
(FOAM)
Nigel Harrison Te Pātaka o
Rākaihautū Banks Peninsula Community Board Representative
Asif Hussain - Te Pātaka o
Rākaihautū Banks Peninsula Community Board Representative
Jymal Morgan - Onuku Rūnanga
Diana Stronach - Friends of the Museum
(FOAM)
|
8 August 2024
Linda Burkes
Banks Peninsula Governance Advisor
941 8138
Linda.Burkes@ccc.govt.nz
www.ccc.govt.nz
AKAROA MUSEUM ADVISORY COMMITTEE
terms of
reference Ngā Ārahina Mahinga
2 December 2019
1. Name
of Committee
The
Committee will be known as the “Akaroa Museum Advisory Committee”.
2. Status
of Committee
The
Committee will be a committee of the Banks Peninsula Community Board.
3. Purpose
of Committee
The purpose of
the Committee is to provide advice to the Community Board on the strategic
issues facing the Museum and the matters arising from them.
4. Responsibilities
Responsibilities
of the Committee are:
— To
provide advice on the Museum’s aims, objectives and policies and its role
in the community.
— To
provide a local link with the Museum’s stakeholders including Friends of
the Akaroa Museum, local Rūnanga and the wider community.
— To
assist in obtaining local support and financial resources necessary to achieve
the Museum’s aims.
5. Composition
of Committee
— The
two Akaroa subdivision members of the Banks Peninsula Community Board
— Two
representatives from the Friends of Akaroa Museum¹
— One
community representative ²
— One
representative from Ōnuku Rūnanga
¹ The Friends of Akaroa
Museum representatives to be appointed by that group.
² The
position of community representative will be publicly advertised, seeking
expressions of interest.
In addition, a liaison member should be appointed from each of the
Wairewa and Koukourārata Rūnanga, to attend meetings when matters of
significance to their rohe (district) are being discussed.
The
Community Board will appoint the Chairman of the Committee.
6. Term
of Committee
The
Committee will be discharged three months from the coming into office of the
members of the community board, elected or appointed at, or following each
triennial general election.
7. Administration
The Committee shall meet quarterly, or as required, and report to
the Banks Peninsula Community Board following each Committee meeting.
A
schedule of quarterly Committee meetings will be adopted annually.
As a committee of the Community Board the Committee shall be bound
by the various Acts and Regulations governing the operation of a Local
Authority and shall also be subject to the Council’s Standing Orders.
The
Akaroa Museum Advisory Committee will be assisted by the Museum Director and
Community Board support staff.
8. Remuneration
of Committee Members
Committee members will not be eligible to claim the Council’s
approved allowances for attendance at meetings.
Part A Matters
Requiring a Council Decision
Part B Reports
for Information
Part C Decisions
Under Delegation
TABLE OF CONTENTS NGĀ IHIRANGI
Karakia Tīmatanga................................................................................................... 6
C 1. Apologies Ngā Whakapāha.......................................................................... 6
B 2. Declarations of Interest Ngā Whakapuaki Aronga........................................... 6
C 3. Confirmation of Previous Minutes Te Whakaāe o te
hui o mua.......................... 6
B 4. Deputations by Appointment Ngā Huinga
Whakaritenga................................. 6
Staff Reports
C 5. Friends
of Akaroa Museum (FOAM) - Presidents Update................................. 11
C 6. Akaroa
Museum Director's Update to Akaroa Museum Advisory Committee..... 13
C 7. Akaroa
Museum Policy Review................................................................... 17
B 8. Committee
Members’ Exchange of Information Te Whakawhiti Kōrero a ngā
Mema Komiti............................................................................................................. 44
Karakia Whakakapi
Karakia Tīmatanga
|
Kia tau te mauri o
runga
Kia tau te mauri o raro
Paiheretia te ture
wairua
Paiheretia te ture
tangata
Hei pou ārahi i a
tātou i tēnei wā
kia tika te whakaaro
kia tika te kupu
Tihei Mauri Ora
|
May the essence of
above settle here
May the essence of
below settle here
Bind together that we
can’t see
and bind that we can
see
And have them guide us
at this time
May the thought be true
May the words be true
|
1. Apologies Ngā Whakapāha
At the close of
the agenda no apologies had been received.
2. Declarations of Interest Ngā
Whakapuaki Aronga
Members are
reminded of the need to be vigilant and to stand aside from decision making
when a conflict arises between their role as an elected representative and any private
or other external interest they might have.
3. Confirmation of Previous Minutes Te
Whakaāe o te hui o mua
That the
minutes of the Akaroa Museum Advisory Committee meeting held on Wednesday, 15 May 2024 be confirmed
(refer page 7).
4. Deputations by Appointment Ngā Huinga
Whakaritenga
Deputations may
be heard on a matter or matters covered by a report on this agenda and approved
by the Chairperson.
There were no
deputations by appointment at the time the agenda was prepared.
Akaroa Museum Advisory Committee
Open Minutes
Date: Wednesday 15 May 2024
Time: 2:02 pm
Venue: Akaroa Boardroom, 78 Rue Lavaud Akaroa
Present
|
Chairperson
Members
|
Pam Richardson - Community Representative
Nigel Harrison – Te Pātaka o
Rākaihautū Banks Peninsula Community Board Representative
Asif Hussain – Te Pātaka o
Rākaihautū Banks Peninsula Community Board Representative
Diana Stronach - Friends of the Museum
(FOAM)
|
Natasha McDonnell
Banks Peninsula Governance Advisor
941 5112
natasha.mcdonnell@ccc.govt.nz
www.ccc.govt.nz
Part A Matters
Requiring a Council Decision
Part B Reports
for Information
Part C Decisions
Under Delegation
Karakia Tīmatanga
The agenda was dealt with in the following
order.
1. Apologies
Ngā Whakapāha
Part C
|
There were no apologies received.
|
2. Declarations
of Interest Ngā Whakapuaki Aronga
Part B
There were no
declarations of interest recorded.
3. Confirmation
of Previous Minutes Te Whakaāe o te hui o mua
Part C
|
Committee Resolved AMA/2024/00006
That the
minutes of the Akaroa Museum Advisory Committee meeting held on Wednesday, 21
February 2024 be confirmed.
Pam
Richardson/Nigel Harrison Carried
|
4. Deputations
by Appointment Ngā Huinga Whakaritenga
Part B
There were no deputations by appointment.
|
6. Akaroa
Museum Director's Update to Akaroa Museum Advisory Committee
|
|
|
Committee Comment
1. The
Committee thanked the Banks Peninsula Governance Advisor for her work with
the Committee, wished her well for the future and welcomed the new Banks
Peninsula Governance Advisor to the role.
|
|
|
Committee Resolved AMA/2024/00007
That the Akaroa
Museum Advisory Committee:
1. Receives the information in the Akaroa Museum Director's Update to Akaroa
Museum Advisory Committee Report.
Nigel
Harrison/Asif Hussain Carried
|
|
|
Attachments
a Item
6 - Akaroa Museum Visitor Stats - Akaroa Museum Advisory Committee 15 May
2024 Meeting
|
|
5. Friends
of Akaroa Museum (FOAM) - Presidents Update
|
|
|
Committee Resolved AMA/2024/00008
That the Akaroa
Museum Advisory Committee:
1. Receives the information in the
correspondence report Friends of Akaroa Museum (FOAM) – President’s
Update dated 15 May 2024.
Pam Richardson/
Diana Stronach Carried
|
7. Committee
Members’ Exchange of Information Te Whakawhiti Kōrero a ngā
Mema Komiti
Part B
|
· The Committee understands the Friends of Akaroa Museum (FOAM)
Inside and Out Garden Tour fundraiser will occur on 23 and 24 November
2024.
· The Friends of Akaroa Museum (FOAM) Annual General Meeting will be
held 27 September 2024.
· The Committee encourages Community Board members and Councillors
to view the Takapūneke
exhibition.
· The Committee heard Friends of Akaroa Museum (FOAM) will not be
audited automatically, but are able to voluntarily report on financial
activities.
· The Committee heard the Antique Fair will be occurring on 4 and 5
January 2025.
|
Karakia Whakakapi
Meeting
concluded at 2.40 pm.
CONFIRMED THIS 21 DAY OF
AUGUST 2024.
Pam Richardson
Chairperson
|
5. Friends
of Akaroa Museum (FOAM) - Presidents Update
|
|
Reference Te Tohutoro:
|
24/1350075
|
|
Responsible Officer(s) Te Pou Matua:
|
Linda
Burkes, Banks Peninsula Governance Advisor
|
|
Accountable ELT Member Pouwhakarae:
|
Andrew
Rutledge, Acting General Manager Citizens and Community
|
1. Purpose of Report Te Pūtake Pūrongo
Correspondence has been received from:
|
Name
|
Subject
|
|
Graeme Curry
|
The purpose of this report (attached) is
to update the Committee on the activities and events of the Friends of Akaroa
Museum.
|
2. Staff
Recommendations / Ngā Tūtohu
That the Akaroa
Museum Advisory Committee:
1. Receive the information in the correspondence report Friends of
Akaroa Museum (FOAM) – Presidents Update dated 21 August 2024
Attachments
Ngā
Tāpirihanga
|
No.
|
Title
|
Reference
|
Page
|
|
a ⇩
|
FOAM AMAC Report August 2024
|
24/1349977
|
12
|
|
6. Akaroa Museum Director's Update to
Akaroa Museum Advisory Committee
|
|
Reference Te Tohutoro:
|
24/1334436
|
|
Responsible Officer(s) Te Pou Matua:
|
Lynda Wallace, Museum Director
|
|
Accountable ELT Member Pouwhakarae:
|
Andrew
Rutledge, Acting General Manager Citizens and Community
|
1. Purpose and Origin of the Report Te Pūtake Pūrongo
1.1 The
purpose of this report is to inform members of the Akaroa Museum Advisory
Committee about activity at the Museum.
1.2 Lynda Wallace, Director.
2. Officer Recommendations Ngā Tūtohu
That the Akaroa
Museum Advisory Committee:
1. Receive the information in the Akaroa Museum
Director's Update to Akaroa Museum Advisory Committee Report.
3. Brief Summary
3.1 At
year end, the Museum had met or exceeded all its levels of service targets for
2023-24. Almost 26,000 visitors were welcomed, a third of which were
Christchurch City residents; the Museum was open to the public for a total of
2,109.5 hours; and 100% of visitors were satisfied, quite satisfied or very
satisfied with their experience (Attachments A and B).
3.2 The
Museum’s collection grew in line with its collection policy with the
addition of 170 objects, all documented, insured and safely stored. Access to
the collection was maintained, with 138 collection-related, 221 family history
and 45 other enquiries received and answered.
3.3 Three
new temporary exhibitions were presented; Catching Shadows, Ship
Nails and Tail Feathers and He Ara Roimata ki te Anamata – Takapūneke,
our journey, our survivance. The Takapūneke exhibition will continue
through until November this year to ensure maximum audience exposure.
3.4 Upcoming
events to note are: FOAM AGM, Friday 27 September, The Gaiety supper room; Love
and Legacy, a curtain-raiser for RAWA, Friday 1 November, The Gaiety; Lynda
Hallinan talk at The Gaiety, Friday 22 November, preceding the Inside Out House
and Garden Tour to be held Saturday/Sunday 23/24 November.
Attachments Ngā Tāpirihanga
|
No.
|
Title
|
Reference
|
Page
|
|
a ⇩
|
Akaroa Museum,
annual visitor totals, 5 years
|
24/1342340
|
15
|
|
b ⇩
|
Akaroa Museum,
origin of visitors 2023-24
|
24/1342358
|
16
|
In addition to the attached documents, the following background
information is available:
|
Document
Name – Location / File Link
|
|
Not
applicable
|
Signatories Ngā Kaiwaitohu
|
Author
|
Lynda Wallace
- Museum Director – Akaroa
|
|
Approved By
|
Blair Jackson
- Director Art Gallery
Andrew
Rutledge - Acting General Manager Citizens and Community
|
|
7. Akaroa Museum Policy Review
|
|
Reference Te Tohutoro:
|
24/1355196
|
|
Responsible Officer(s) Te Pou Matua:
|
Lynda
Wallace, Museum Director - Akaroa
|
|
Accountable ELT Member Pouwhakarae:
|
Andrew
Rutledge, Acting General Manager Citizens and Community
|
1. Purpose and Origin of the Report Te Pūtake Pūrongo
1.1 The
purpose of this report is to present to the Committee two key Museum policies
for review.
2. Officer Recommendations Ngā Tūtohu
That the Akaroa
Museum Advisory Committee:
1. Review the Akaroa Museum Acquisitions and Disposals Policy, confirm
updates and endorse.
2. Review the Akaroa Museum Research and Access Policy, confirm updates
and endorse.
3. Background/Context Te Horopaki
3.1 The
Museum’s Acquisitions and Disposals Policy is an important guiding
document for Akaroa Museum. It provides the framework for decision-making
around what comes into the collection and also for deaccessioning. It is
provided to external organisations when applying for funding and to other
museums or galleries when arranging loans.
3.2 The
Museum’s Research and Access Policy provides guidance to Museum staff
around making the collections accessible to researchers and other users, and
informs those users of the Museum’s conditions of access to collections.
3.3 Both
policies will come up again for review in no more than five years, 2029.
4. Considerations Ngā Whai Whakaaro
4.1 Both
policies are internal (as opposed to Council) documents but need to be
regularly reviewed to ensure their relevance.
4.2 A
workshop was held by the policy writer with the Akaroa Museum Advisory
Committee on 15 May, 2024 to discuss and agree on required changes.
4.3 No
changes were deemed necessary for the Akaroa Museum Research and Access Policy.
Attachments Ngā Tāpirihanga
|
No.
|
Title
|
Reference
|
Page
|
|
a ⇩
|
Akaroa Museum Acquisitions
and Disposals Policy 21 August 2024
|
24/1349704
|
19
|
|
b ⇩
|
Akaroa Museum
Research and Access Policy 21 August 2024
|
24/1349706
|
39
|
In addition to the attached documents, the following background
information is available:
|
Document
Name – Location / File Link
|
|
Not
applicable
|
Signatories Ngā Kaiwaitohu
|
Authors
|
Linda Burkes -
Banks Peninsula Governance Advisor
Lynda Wallace
- Museum Director – Akaroa
|
|
Approved By
|
Blair Jackson
- Director Art Gallery
|
|
8. Committee Members’ Exchange of Information Te Whakawhiti
Kōrero a ngā Mema Komiti
|
This item
provides an opportunity for Committee Members to update each other on recent
events and/or issues of relevance and interest to the Committee.
Karakia Whakakapi
|
Tukuna te wairua kia
rere ki te
taumata
Ko te matatika te
mātāpono hei
ārahi i ngā
mahi
Ka arotahi te tira kia
eke panuku,
kia eke tangaroa
Haumi e, hui e,
tāiki e
|
May the spirit be
released to soar
to its zenith
Ethics is the
principle that guides
our work
As we focus on the
success for our
community
Bring together!
Gather together
and bind together!
|
