Agenda of Waipuna Halswell-Hornby-Riccarton Community Board

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Waipuna

Halswell-Hornby-Riccarton Community Board

Open Minutes

Date: Thursday 11 July 2024

Time: 4.34 pm

Venue: Rārākau: Riccarton Centre,
199 Clarence Street, Christchurch

Present

Chairperson

Deputy Chairperson

Members

Marie Pollisco

Helen Broughton

Henk Buunk

Gamal Fouda (via audio/visual link)

Tyla Harrison-Hunt

Andrei Moore (via audio/visual link)

Mark Peters

Bailey Peterson

Acting Manager Community Governance, Halswell, Hornby, Riccarton

Tel: 941 6743

Faye Collins

Community Board Advisor

941 5108

faye.collins@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved HHRB/2024/00060

That the apologies received from Sarah Brunton and Debbie Mora for absence and Tyla Harrison-Hunt for lateness, be accepted.

Helen Broughton/Mark Peters Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

Marie Pollisco declared an interest in Item 8 of Packard Crescent Proposed No Stopping Restrictions Report and took no part in the Board’s discussion or voting on this item.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved HHRB/2024/00061

That the open and public excluded minutes of the Waipuna Halswell-Hornby-Riccarton Community Board meeting held on Thursday, 13 June 2024 be confirmed.

Henk Buunk/Mark Peters Carried

4. Public Forum Te Huinga Whānui

Part B

There were no public forum presentations.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

5.1

Steadman Road Proposed No Stopping Restrictions

Howard Harvey and Robert Spigel, residents of Kevin Hickman Retirement Village on Steadman Road, addressed the Board on behalf of themselves and other village residents. They spoke in relation to the Steadman Road Proposed No Stopping Restrictions Report (Item 7 of these Minutes refers).

Mr Harvey and Mr Spigel support the staff recommendations in the report with regard to proposed no stopping restrictions that they consider will improve road safety particularly for village residents both pedestrians and those in vehicles. In addition they consider that additional safety measures could be undertaken including a reduction in the speed limit and signage indicating the proximity of the retirement village.

After questions from members the Chairperson thanked Mr Harvey and Mr Spigel for their presentation.

Attachments

a Presentation on behalf of Kevin Hickman Retirement Village residents

Gamal Fouda joined the meeting via audio/visual link at 4.42pm.

Tyla Harrison-Hunt joined the meeting at 4.51pm.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Steadman Road Proposed No Stopping Restrictions

Community Board Consideration

Staff in attendance spoke to the accompanying report and indicated that there is currently construction work underway on Steadman Road that is likely to impact on parking levels. Once this work is completed staff will review to consider whether additional safety measures are required.

The Board also took into consideration the deputation made by Howard Harvey and Robert Spigel on behalf of Kevin Hickman Retirement Village residents (Item 5.1 of these Minutes refers).

Community Board Resolved HHRB/2024/00062 Original Officer recommendations accepted without change

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the information in the Steadman Road Proposed No Stopping Restrictions Report.

2. Notes that the decision in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the parking or stopping restrictions described in resolutions 4-7 below.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the northwestern side of Steadman Road, commencing at its intersection with Rosella Street and extending in a south westerly direction for a distance of 18 metres, as detailed on Attachment A (Plan TG148326 Issue 1, dated 20/6/2024) to the report on the meeting agenda.

5. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the southwestern side of Rosella Street, commencing at its intersection with Steadman Road and extending in a north westerly direction for a distance of 7 metres, as detailed on Attachment A (Plan TG148326 Issue 1, dated 20/6/2024) to the report on the meeting agenda.

6. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the south eastern side of Steadman Road, commencing at a point 2 metres north east of its northern intersection with Ben Nevis Drive, and extending in a north easterly direction for a distance of 30 metres, as detailed on Attachment A (Plan TG148326 Issue 1, dated 20/6/2024) to the report on the meeting agenda.

7. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the south eastern side of Steadman Road, commencing at a point 61 metres north east of its northern intersection with Ben Nevis Drive, and extending in a north easterly direction for a distance of 9.5 metres, as detailed on Attachment A (Plan TG148326 Issue 1, dated 20/6/2024 to the report on the meeting agenda.)

8. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in 3 - 7 are in place (or removed in the case of revocations).

Mark Peters/Helen Broughton Carried

8. Packard Crescent Proposed No Stopping Restrictions

Community Board Comment

Marie Pollisco declared an interest in Item 8 of Packard Crescent Proposed No Stopping Restrictions Report and took no part in the Board’s discussion or voting on this item.

She vacated the Chair at 5.11pm and the Chair was assumed by Deputy Chairperson Helen Broughton.

Marie Pollisco returned to the Chair at 5.15pm following consideration of the item.

Community Board Resolved HHRB/2024/00063 Original Officer recommendations accepted without change

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the information in the Packard Crescent Proposed No Stopping Restrictions Report.

2. Notes that the decision in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the south eastern side of Packard Crescent commencing at its intersection with Maka Lane and extending in a north easterly direction for a distance of 17metres, as detailed on Attachment A (Plan TG148322 dated 27/5/2024) to the report on the meeting agenda.

5. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the north western side of Packard Crescent, commencing at a point 7 metres north of its intersection with Maka Lane and extending in a northerly then a north westerly direction for a distance of 29 metres, as detailed on Attachment A (Plan TG148322) to the report on the meeting agenda.

6. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in 3 – 5 are in place (or removed in the case of revocations).

Mark Peters/Henk Buunk Carried

9. Shands Road Cycle Lanes

Community Board Resolved HHRB/2024/00064 Original Officer recommendations accepted without change

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the information in the Shands Road Cycle Lanes Report.

2. Notes that the decision in this report is assessed as low level significance based on the Christchurch City Council’s Significance and Engagement Policy.

Mark Peters/Henk Buunk Carried

Community Board Decided HHRB/2024/00065 Original Officer recommendations accepted without change

Part A

That the Council:

3. Approves, pursuant to Clause 18 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. That a Special Vehicle Lane (Cycle) be installed on the northwest side of Shands Road commencing at its intersection with Goulding Avenue, and extending in a westerly direction to its intersection with Halswell Junction Road.

b. That a Special Vehicle Lane (Cycle) be installed on the southwest side of Shands Road commencing at its intersection with Amyes Road and extending in a westerly direction to its intersection with Halswell Junction Road.

c. That a Special Vehicle Lane (Cycle) be installed on the southwest side of Shands Road commencing at its intersection with Halswell Junction Road and extending in a westerly direction for a distance of 116 metres.

4. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the proposal as described in resolutions 3 above.

5. Approves that these resolutions take effect when road markings that evidence the restrictions described in 3 and 4 are in place (or removed in the case of revocations).

Mark Peters/Henk Buunk Carried

10. Proposed Road Names - 301R Wigram Road

Community Board Resolved HHRB/2024/00066 Original Officer recommendations accepted without change

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the information in the Proposed Road Names - 301R Wigram Road Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the following new road names for 301R Wigram Road (RMA/2020/85)

a. Road 1 - Punjab Place

b. Lane 1 - Naduru Lane

Andrei Moore/Tyla Harrison-Hunt Carried

11. Newbridge Place - Mobility Parking and P120 Parking Restrictions Amendment

Community Board Resolved HHRB/2024/00067 Original Officer recommendations accepted without change

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the information in the Newbridge Place - Mobility Parking and P120 Parking Restrictions Amendment Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that:

a. The parking of vehicles be reserved for vehicles with an approved mobility parking permit, prominently displayed in the vehicle, on the southern side of Newbridge Place, commencing at a point 214 metres west of its intersection with Maidstone Road and extending in a easterly direction for a distance of 7.0 metres.

b. The parking of vehicles be restricted to a maximum period of 120 minutes on the southern side of Newbridge Place, commencing at a point 207 metres west of its intersection with Maidstone Road and extending in a easterly direction for a distance of 16.0 metres. This restriction is to apply from March to November, Monday to Friday and between the times of 9am and 5pm.

5. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in 3 and 4 are in place (or removed in the case of revocations).

Tyla Harrison-Hunt/Helen Broughton Carried

12. Waipuna Halswell-Hornby-Riccarton Community Board Area Report - July 2024

Community Board Resolved HHRB/2024/00068 Original Officer recommendation accepted without change

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the information in the Waipuna Halswell-Hornby-Riccarton Community Board Area Report - July 2024.

Tyla Harrison-Hunt/Mark Peters Carried

13. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

The following information was discussed:

· It was noted that the Independent Hearings Panel findings on Plan Change 14 are expected on 25 July 2024.

· The Halswell Community Patrol car is currently being outfitted and is expected to be ready by August.

· A workshop with the Council for Church Corner safety improvements is planned for August.

· There is concern from Templeton residents regarding the activity of some youth in the area, in particular with regard to environmental damage.

· It was noted that Amyes Road is due to be resealed next year. Members hope that any infrastructure improvements could be implemented at the same time.

· It was noted that South Hornby School is working with developers of a nearby property on options to protect the privacy of students using the school pool.

· It was noted that the Long Term Plan has been adopted by the Council. Members discussed the process.

· Wharenui Pool is celebrating its Olympians.

· Proposals for use of space at the Riccarton Bus Exchange by youth is currently being investigated.

· The resealing of Wharenui and Blenheim Roads with asphalt has been well received by residents and road users.

· There are concerns about the use of chipseal on residential streets including Cheyenne Street, particularly with chip being dislodged and thrown into neighbouring properties.

· There has been mixed response to the safety improvements on Racecourse Road.

· Deans Avenue Precinct Society has expressed concern about the removal the Northern Cycleway Extension from the Long Term Plan. Removal is due to the work not being able to be delivered at this time but provision for it will need to be made in future.

· It was noted that the Long Term Plan includes provisions for charging for parking at the Botanic Gardens with a review to be undertaken after one year.

· The work of staff towards the establishment of the Riccarton Collective was acknowledged and it was noted that a volunteer is to set up and manage a website on behalf of the collective.

· It was noted that a staff report giving options for future use of 151 Gilberthorpes Road is expected to go to Council in September.

· The Hornby Community Care Centre’s plans for the former Hornby Library are to be released on 12 July 2024 and showing of a film is planned for that evening.

· The Board discussed the way it works together and will continue to monitor this.

Andrei Moore left the meeting at 5.32pm.

Gamal fouda left the meeting at 5.47pm.

Karakia Whakamutunga

Meeting concluded at 6.01pm.

CONFIRMED THIS 25TH DAY OF JULY 2024

Marie Pollisco

Chairperson

7. Waipuna Halswell-Hornby-Riccarton 2024-25 Strengthening Communities Fund Report
Reference Te Tohutoro:	24/1136716
Responsible Officer(s) Te Pou Matua:	Marie Byrne, Community Development Advisor Sam Savage, Community Recreation Advisor Bailey Peterson, Acting Community Governance Manager
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider applications for funding from their 2024-25 Strengthening Communities Fund.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the information in the Waipuna Halswell-Hornby-Riccarton 2024-25 Strengthening Communities Fund Report.

2. Notes that the decisions in this report are assessed at low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the Halswell-Hornby-Riccarton 2024-25 Strengthening Communities Fund grants outlined in the following schedule:

4. Declines the Halswell-Hornby-Riccarton 2024-25 Strengthening Communities Fund applications outlined in the following schedule:

No	Organisation Name	Project	Recommendation
4.36 00067294	Ardour Charitable Trust	EmpowerHer Asian Community Network	That the Waipuna Halswell-Hornby-Riccarton Community Board declines the application to its 2024-25 Strengthening Communities Fund from Ardour Charitable Trust towards the EmpowerHer programme.
4.37 00067678	BetterMan Charitable Trust	Mental health and wellbeing events for men	That the Waipuna Halswell-Hornby-Riccarton Community Board declines the application to its 2024-25 Strengthening Communities Fund from the BetterMan Charitable Trust towards wages.
4.38 00067096	Christchurch Zhonghua Chinese Society	Cultural Cooks Collective	That the Waipuna Halswell-Hornby-Riccarton Community Board declines the application to its 2024-25 Strengthening Communities Fund from Christchurch Zhonghua Chinese Society towards the venue hire and marketing costs for the Cultural Cooks Collective.
4.39 00067735	Home and Family Charitable Trust	Operational Costs	That the Waipuna Halswell-Hornby-Riccarton Community Board declines the application to its 2024-25 Strengthening Communities Fund from Home and Family Charitable Trust towards operational costs.
4.40 00067262	Oscar at Halswell Incorporated	Out of School Care Programme	That the Waipuna Halswell-Hornby-Riccarton Community Board declines the application to its 2024-25 Strengthening Communities Fund from Oscar at Halswell Incorporated towards the Out of School Care Programme.
4.41 00067729	Russley Golf Club Inc.	Schools Engagement in Golf 2024-2025	That the Waipuna Halswell-Hornby-Riccarton Community Board declines the application to its 2024-25 Strengthening Communities Fund from Russley Golf Club Inc. toward Schools Engagement in Golf.

5. Approves the transfer of $139,055 from the 2024-25 Strengthening Communities Fund to the 2024-25 Halswell-Hornby-Riccarton Discretionary Response Fund.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned to the Council's Strategic Framework and in particular the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City. The projects also align with the Te Haumako Te Whitingia Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.2 Approve the allocation of the local Strengthening Communities Fund for each Community Board area.

3.3 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.4 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.5 The level of significance was determined by the number of people affected and/or with an interest.

3.6 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.7 The 2024-25 Strengthening Communities Fund opened on 4 March 2024 and closed on 12 April 2024.

3.8 A total of 60 eligible applications were received (excluding multi-year funded grants), requesting a total of $1,377,382.

3.9 The Waipuna Halswell-Hornby-Riccarton Community Board has a total funding pool of $655,300.

3.10 Staff have recommended a total of $516,245 for the Halswell-Hornby-Riccarton 2024-25 Strengthening Communities Fund (this includes $165,000 of pre-committed multi-year funding), which would result in $139,055 remaining for the Halswell-Hornby-Riccarton 2024-25 Discretionary Response Fund (plus any carry-forward from the 2023-24 year which is currently being finalised).

3.11 In the 2023-24 funding round, the Board approved multi-year funding to the following organisations:

· Burnside Rugby Football Club Incorporated - $2,500.

· Christchurch High School Old Boys Rugby Football Club Inc - $2,500.

· Community Development Network Trust - $60,000.

· Halswell Community Project - $46,000.

· Oak Development Trust - $50,000.

· Ōtautahi Sports Association Limited - $4,000.

3.12 Staff are recommending 3 additional application(s) this year for multi-year funding:

· Halswell Menzshed Trust - $8,000 (for 2 years)

· Social Service Council of the Diocese of Christchurch - $25,000 (for 2 years)

· Youth South West Christchurch Trust - $16,000 (for 2 years).

3.13 Staff have assessed all applications received and made recommendations. Attached is a decision matrix, which includes organisational details, project details, financial information, a staff assessment, and a priority ranking (refer Attachment A).

3.14 This year for the first time Board Members have been circulated the decision matrix in advance with the opportunity to ask any questions about any of the applications. The intention is then that staff would provide a response. All questions and the staff responses are provided as additional information. There have been no questions regarding any specific applications, however three general questions were submitted. The questions and responses are attached. (refer Attachment B)

3.15 The Funding Outcomes and Priorities and Criteria for this fund are also attached (refer Attachment C).

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Decision Matrix 2024/25 Halswell-Hornby-Riccarton Community Board Strengthening Communities Fund	24/1145247	29
b ⇩	Elected Members Questions - Halswell-Hornby-Riccarton Strengthening Communities Fund Applications 2024-25	24/1156047	89
c ⇩	Communities Fund Criteria and Funding Outcomes	23/1016149	90

Signatories Ngā Kaiwaitohu

Authors

Marie Byrne - Community Development Advisor

Sam Savage - Community Recreation Advisor

Bailey Peterson - Acting Manager Community Governance, Halswell-Hornby-Riccarton

Approved By

Bailey Peterson - Acting Manager Community Governance, Halswell-Hornby-Riccarton

Matthew McLintock - Manager Community Governance Team

Peter Langbein - Finance Business Partner

John Filsell - Head of Community Support and Partnerships

8. Waipuna Halswell-Hornby-Riccarton Community Board 2024-25 Discretionary Response Fund - Board Projects
Reference Te Tohutoro:	24/1171012
Responsible Officer(s) Te Pou Matua:	Marie Byrne, Community Development Advisor Bailey Peterson, Acting Manager Community Governance Sam Savage, Community Recreation Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider the establishment of;

· The 2024-25 Halswell-Hornby-Riccarton Youth Development Fund;

· The 2024-25 Halswell Hornby-Riccarton Off the Ground Fund;

1.2 and to consider the allocation of funds for the Board projects listed below from the 2024-25 Discretionary Response Fund:

Funding Request Number	Project Name	Amount Recommended
00067935	2024-25 Off the Ground Fund	$3,000
00067937	2024-25 Summer with Your Neighbours	$4,000
00067942	2024-25 Youth Development Fund	$10,000
00067936	2025 ANZAC Day Expenses	$1,500
00067940	Community Board Awards 2025	$3,500
00067941	Community Leadership Opportunities	$2,000
00067938	Culture Galore 2025	$12,000
00067939	Engaging with the Community	$3,000

1.3 The balance of this fund will be determined by the allocations to the Halswell-Hornby-Riccarton 2024-25 Strengthening Communities Fund.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the information in the Waipuna Halswell-Hornby-Riccarton Community Board 2024-25 Discretionary Response Fund - Board Projects Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Creates the 2024-25 Halswell-Hornby-Riccarton Off the Ground Fund.

4. Approves an allocation of $3,000 from its 2024-25 Discretionary Response Fund to the 2024-25 Halswell-Hornby-Riccarton Off the Ground Fund.

5. Delegates to the Halswell-Hornby-Riccarton Community Governance Manager to decide grants up to and including $400 from the 2024-25 Halswell-Hornby-Riccarton Off the Ground Fund.

6. Adopts the eligibility and criteria for the 2024-25 Halswell-Hornby-Riccarton Off the Ground Fund as follows:

a. Funding may be granted up to a maximum of $400 for any application.

b. The project must benefit people living in the Halswell-Hornby-Riccarton wards.

c. Applications must be made by one resident, group or organisation, providing contact details, location of the project and a short description of what the project will involve. Funding will not be considered for projects already undertaken.

d. All applications will have to meet the criteria requirements of the Discretionary Response Fund.

7. Approves an allocation of $4,000 from its 2024-25 Discretionary Response Fund towards 2024-25 Halswell-Hornby-Riccarton Summer With Your Neighbours grants.

8. Delegates to the Halswell-Hornby-Riccarton Community Governance Manager to decide grants up to and including $200 for Summer With Your Neighbours events.

9. Adopts the following application process and criteria for the 2024-25 Halswell-Hornby-Riccarton Summer With Your Neighbours Fund grant applications:

a. Applications for Summer With Your Neighbours funding for events proposed to be held within the Halswell, Hornby and Riccarton wards can be made between July 2024 and 31 March 2025. Events to be held between 1 October 2024 and 30 April 2025.

b. Grants can made of up to $200 as a contribution towards food items, non-alcoholic drinks and/or invitation costs for events in accordance with any city wide formula.

c. Funding is provided post-event on the production of appropriate receipts.

10. Creates the 2024-25 Halswell-Hornby-Riccarton Youth Development Fund.

11. Approves an allocation of $10,000 from its 2024-25 Discretionary Response Fund to the 2024-25 Halswell-Hornby-Riccarton Youth Development Fund.

12. Delegates to the Halswell-Hornby-Riccarton Community Governance Manager to decide grants up to and including $350 from the 2024-25 Halswell-Hornby-Riccarton Youth Development Fund.

13. Adopts the following decision-making process on the allocation of 2024-25 Waipuna Halswell-Hornby-Riccarton Youth Development Fund grant applications of over $350:

a. Application details and staff recommendations to be sent to all Board members via email with a request for a response within two business days.

b. The response of at least five members with the same decision (approval, decline or amendment) will constitute the Board decision.

c. In the event that less than five members respond within two business days, the Board decision will be taken to be decline.

14. Adopts the eligibility and criteria for the 2024-25 Halswell-Hornby-Riccarton Youth Development Fund as follows:

a. An application from, or on behalf of a young person(s) aged between 12 and 25 years of age living in the Halswell, Hornby or Riccarton wards.

b. The projects applied for will be for the development of personal growth or sporting or cultural representation.

c. Individual applicants can receive a maximum of three youth development grants with a limit of one grant in any financial year (July to June). Further applications may be accepted on exceptional circumstances.

d. Applicants will be required to provide a report back on their project.

15. Requests that all decisions on grants be reported to the Board in Community Board Area Reports.

16. Approves an allocation of $1,500 from its 2024-25 Discretionary Response Fund towards 2025 ANZAC Day expenses.

17. Approves an allocation of $3,500 from its 2024-25 Discretionary Response Fund towards the hosting of the 2025 Garden Pride Awards ceremony.

18. Decides not to confer Community and Youth Service Awards in 2025.

19. Approves an allocation of $2,000 from its 2024-25 Discretionary Response Fund towards Community Leadership Opportunities.

20. Approves an allocation of $12,000 from its 2024-25 Discretionary Response Fund towards Culture Galore 2025.

21. Approves an allocation of $3,000 from its 2024-25 Discretionary Response Fund towards Engaging with the Community.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations are aligned to the Council's Strategic Framework and in particular the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City. The projects recommended above also align with the four pillars of the Te Haumako Te Whitingia Strengthening Communities Together Strategy - People, Place, Participation and Preparedness.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations, or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2024-25 Discretionary Response Fund is as below. (Please note the total budget for the year is subject to the Board approving the staff recommendations for the 2024-25 Strengthening Communities Fund).

Total Budget 2024/25	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$139,055	$0	$139,055	$100,055

3.7 The carry-forward from the 2023-24 Discretionary Response Fund is currently being finalised. Once confirmed, this amount will be added to the total budget for 2024-25.

3.8 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.9 The attached Decision Matrix (Attachment A) provides detailed information for the Board projects including project details and a staff assessment.

3.10 Board members have previously been circulated an options and discussion document which outlines the proposed Board projects and together with the staff recommendations and options for each project. Board members were invited to provide questions. The document is provided as Attachment B which also contains staff responses to elected member questions.

3.11 Board members are asked to consider the establishment of the 2024-25 Youth Development Fund with delegated decision-making authority to the Manager – Community Governance (Waipuna Halswell-Hornby-Riccarton) for grants up to and including $350. This continues the process adopted in July 2023. For applications over $350 the Board's email decision-making process is used with five members responding positively within two business days. In the event that less than five members respond within two business days, the Board decision will be taken to be decline.

3.12 Board members are asked to consider the establishment of the 2024-25 Off the Ground Fund with delegated decision-making authority to the Manager – Community Governance (Waipuna Halswell-Hornby-Riccarton) for grants up to and including $400. This is a similar process to that which was adopted for the 2023-24 Youth Development fund in July 2023.

3.13 Board members are asked to consider extending the 2024-25 Summer With Your Neighbours application time frame to between 13 July 2024 to 31 March with delegated decision-making authority to the Manager – Community Governance (Waipuna Halswell-Hornby-Riccarton) for grants up to and including $200. The creation of this fund is in response to community feedback requesting the ability to make applications until the end of March. Currently, applications are open for a one-month period 13 July and 11 August 2024, which is standard across the city.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Waipuna Halswell-Hornby-Riccarton Community Board Discretionary Response Fund - Board Projects - Decision Matrix	24/1171013	98
b ⇩	Waipuna Halswell-Hornby-Riccarton Community Board Projects Discussion and Options Document	24/1171015	106