Agenda of Council - Long Term Plan 2024 - 2034

3. Long-Term Plan 2024-34
Reference Te Tohutoro:	24/488543
Responsible Officer(s) Te Pou Matua:	Peter Ryan, Head of Corporate Planning & Performance
Accountable ELT Member Pouwhakarae:	Bede Carran, General Manager Finance, Risk & Performance / Chief Financial Officer

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to present to the Council:

1.1.1 An analysis of the submissions made through the 2024-34 Long-Term Plan (LTP 2024-34) consultation process;

1.1.2 The outcome of the Council’s considerations to date;

1.1.3 Officer Recommendations for consideration before the Council adopts the LTP 2024-34; and

1.1.4 Propose rates to be set for the 2024-25 financial year.

1.2 This will ensure Council meets its obligations under the Local Government Act (LGA 2002), which requires local authorities to adopt a Long-Term Plan every three years.

2. Officer Recommendations Ngā Tūtohu

That the Council:

1. Receives the information in the Long-Term Plan 2024-34 report and the attached documents.

2. Notes that the decision in this report is assessed as high significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Notes the Recommendations of the Council’s Audit and Risk Management Committee at its meeting on 20 June 2024 (Attachment A – to be provided under separate cover)

4. Receives the Audit report (Attachment B – to be provided under separate cover) required by s.94(1) of the LGA 2002.

5. Notes the Mayor’s Recommendations and that these are incorporated into the Funding Impact Statement Attachment C.

6. Adopts the proposed changes to the Council’s capital programme set out in Attachment D.

7. Adopts the proposed changes to the Council’s operating expenditure set out in Attachment E.

8. Adopts the Revenue and Financing Policy set out in Attachment F.

9. Adopts the Rates Remission Policy set out in Attachment G.

10. Adopts the Funding Impact Statement, Financial Strategy and Infrastructure Strategy set out in Attachments H, I, and J.

11. Adopts minor changes and corrections to levels of service and fees and charges identified since the publication of the draft LTP 2024-34, set out in Attachment K.

12. Adopts the supporting information underpinning the attachments above, including Activity and Asset Plans found at:
https://ccc.govt.nz/the-council/plans-strategies-policies-and-bylaws/plans/long-term-plan-and-annual-plans/long-term-plan-2024-to-2034/draft-activity-and-draft-asset-management-plans/

13. In regards to the Capital Endowment Fund:

a. Resolves to not inflation protect the Capital Endowment Fund; and

b. Requests this to be reviewed before the next Long Term Plan 2027-37 (requires 80% majority).

14. Agrees that in accordance with section 100 of the Local Government Act 2002, it is financially prudent not to set the Council’s operating revenues at a level sufficient to meet the projected operating expenses in the financial year 2026-27. Note: the ratio is forecast to be 99.6% in that year.

15. Notes that the Debt Servicing Financial Prudence benchmark is breached in all years of the Long Term Plan 2024-34, but there is no concern around Council’s ability to service the debt.

16. Agrees to continue to provide debt funding to Christchurch City Holdings Ltd (CCHL) from time to time during the term of the Long Term Plan 2024-34, and to borrow from the Local Government Funding Agency (LGFA) for that purpose (back-to-back funding), provided that:

a. CCHL remains within its existing borrowing covenants.

b. The borrowing and on-lending is in accordance with the Council’s Liability Management Policy.

c. Staff continue to report the amount of such lending in the quarterly corporate finance report to the Finance and Performance Committee.

17. Adopts the Long Term Plan 2024-34 comprising the information and underlying documents adopted by the Council at its meeting dated 14 February 2024 (concluded 14 March 2024), as amended by Resolutions 5-13 above and including the Audit report referred to in Resolution 4.

18. Authorises the Chief Financial Officer to make the amendments required to ensure the published Long Term Plan 2024-34 aligns with the Council’s Resolutions of 25 June 2024 and the Audit report, and to make any other non-material changes that may be required.

19. Authorises the Chief Executive to borrow, in accordance with the Liability Management Policy, sufficient funds to enable the Council to meet its funding requirements as set out in the Long Term Plan 2024-34.

20. Grants an exemption under s.7 of the Local Government Act 2002 in respect of the Council-Controlled Organisations referred to in Attachment P.

21. Having set out rates information in the Funding Impact Statement contained in the Long Term Plan 2024-34, (adopted as Attachment H by the above Resolutions), resolves to set the following rates under the Local Government (Rating) Act 2002 for the 2024-25 financial year, commencing on 1 July 2024 and ending on 30 June 2025 (all statutory references are to the Local Government (Rating) Act 2002):

a. a uniform annual general charge under section 15(1)(b) of $197 (incl. GST) per separately used or inhabited part of a rating unit;

b. a general rate under sections 13(2)(b) and 13(3)(a)(ii) set differentially based on property type, and capital value as follows:

*Differential Category*	*Basis for Liability*	*Rate Factor (incl. GST)* (cents/$ of capital value)
Standard	Capital Value	0.239178
Business	Capital Value	0.530975
City Vacant	Capital Value	1.081802
Remote Rural	Capital Value	0.179384

c. a sewerage targeted rate under sections 16(3)(b) and 16(4)(a) on all rating units in the serviced area of 0.082545 cents per dollar of capital value (incl. GST);

d. a land drainage targeted rate under sections 16(3)(b) and 16(4)(a) on all rating units in the serviced area of 0.042370 cents per dollar of capital value (incl. GST);

e. a water supply targeted rate under section 16(3)(b) and 16(4)(b) set differentially depending on whether a property is connected or capable of connection to the on-demand water reticulation system, as follows:

*Differential Category*	*Basis for Liability*	*Rate Factor (incl. GST)* (cents/$ of capital value)
Connected (full charge)	Capital Value	0.067753
Serviceable (half charge)	Capital Value	0.033877

f. a restricted water supply targeted rate under sections 16(3)(b) and 16(4)(a) on all rating units with one or more connections to restricted water supply systems of $390 (incl. GST) for each standard level of service received by a rating unit;

g. a water supply fire connection targeted rate under sections 16(3)(b) and 16(4)(a) on all rating units receiving the benefit of a water supply fire connection of $125 (incl. GST) per connection;

h. an excess water supply commercial targeted rate under section 19(2)(a) set for all rating units which receive a commercial water supply as defined in the Water Supply, Wastewater and Stormwater Bylaw 2022 plus boarding houses, motels, and rest homes, of $1.41 (incl. GST) per m³ or any part of a m³ for consumption in excess of the rating unit’s water supply targeted rate daily allowance:

· where the rating unit’s water supply targeted rate daily allowance is an amount of cubic meters per day, calculated as the total amount payable under the water supply targeted rate (above), divided by the cubic meter cost ($1.41), divided by 365;

· provided that all properties will be entitled to a minimum consumption of 0.6986 cubic metres per day.

i. an excess water supply residential targeted rate under section 19(2)(a) set for the following:

· all metered residential rating units where the meter records usage for a single rating unit;

· a rating unit where the meter records usage for multiple rating units where there is a special agreement in force specifying which rating unit / ratepayer is responsible for payment,

of $1.41 (incl. GST) per m³ or any part of a m³ for consumption in excess of 900 litres per day per separately used or inhabited part of the rating unit;

j. a waste minimisation targeted rate under sections 16(3)(b) and 16(4)(b) set differentially depending on whether a full or partial service is provided, as follows:

*Differential Category*	*Basis for Liability*	*Rate Factor (incl. GST)*
Full service	Per separately used or inhabited part of a rating unit	$184.82
Partial service	Per separately used or inhabited part of a rating unit	$138.62

k. a special heritage (Cathedral) targeted rate under section 16(3)(a) and 16(4)(a) of $6.52 (incl. GST) per separately used or inhabited part of a rating unit;

l. a special heritage (Arts Centre) targeted rate under section 16(3)(a) and 16(4)(a) of 0.000388 cents per dollar of capital value (incl. GST);

m. a Central City Business Association targeted rate under section 16(3)(b) and 16(4)(a) of $485.06 (incl. GST) per business rating unit in the Central City Business Association Area, where the land value of the rating unit is greater than or equal to $90,000;

22. Resolves that all rates except the excess water supply commercial targeted rate and the excess water supply residential targeted rate are due in four instalments, and to set the following due dates for payment:

*Instalment*	1	2	3	4
Area 1	15 August 2024	15 November 2024	15 February 2025	15 May 2025
Area 2	15 September 2024	15 December 2024	15 March 2025	15 June 2025
Area 3	31 August 2024	30 November 2024	28 February 2025	31 May 2025

Where the Instalment Areas are defined geographically as follows:

*Area 1*	*Area 2*	*Area 3*
Includes generally the Central City and the suburbs of St Albans, Merivale, Mairehau, Papanui, Riccarton, Addington, Spreydon, Sydenham, Beckenham, Opawa and Banks Peninsula.	Includes generally the suburbs of Shirley, New Brighton, Linwood, Woolston, Mt Pleasant, Sumner, Cashmere and Heathcote.	Includes generally the suburbs of Belfast, Redwood, Parklands, Harewood, Avonhead, Bishopdale, Ilam, Fendalton, Hornby, Templeton and Halswell.

23. Resolves that the excess water supply commercial targeted rate and the excess water supply residential targeted rate (together, “excess water charges”) have Due Dates and Penalty Dates based on the week in which amounts are invoiced, according to the following table:

24. Resolves to add the following penalties to unpaid rates:

a. A penalty of 10 per cent will be added to any portion of an instalment (for rates other than excess water charges) not paid on or by the due dates set out in paragraph 22 above, to be added on the following dates:

*Instalment*	1	2	3	4
Area 1	20 August 2024	21 November 2024	20 February 2025	20 May 2025
Area 2	17 September 2024	19 December 2024	20 March 2025	19 June 2025
Area 3	05 September 2024	05 December 2024	05 March 2025	06 June 2025

b. A penalty of 10 per cent will be added to any portion of excess water charges not paid on or by the due dates set out in paragraph 23 above, to be added on the Penalty Dates set out in paragraph 23.

c. For all rates, an additional penalty of 10 per cent will be added on 01 October 2024 to any rates assessed, and penalties added, before 01 July 2024 and which remain unpaid on 01 October 2024.

d. For all rates, a further penalty of 10 per cent will be added if any rates to which a penalty has been added under (c) above remain unpaid on 01 April 2025.

25. In relation to the disposal of Council properties:

a. Declares the properties in the attached list (Attachment Q), as consulted upon in the draft Long Term Plan 2024-34, are surplus to requirements and delegates to the Chief Executive the authority to initiate their disposal including determining the method of disposal (per second table of the attachment, “Other Properties”); and

b. Commences formal processes to dispose of the properties listed in the first table of Attachment Q (“Properties identified as either reserve or the land subject to section 138 of the Local Government Act 2002”).

3. Executive Summary Te Whakarāpopoto Matua

3.1 The 2024-34 Long-Term Plan (LTP) process was reviewed by the Council’s Audit and Risk Management Committee at its meeting on 20 June 2024.

3.2 The Committee’s opinion will be provided to the Council by way of a memo and verbal update from the Chair of the Audit and Risk Management Committee at this Council meeting (25 June 2024). Information establishing that the LTP 2024-34 is supported by appropriate management signoffs is set out in Attachments L and M.

3.3 The Mayor and Councillors have received and considered a record number of submissions (over 7000) made on the Council’s proposed LTP 2024-34 and heard over 300 verbal submissions from individuals, stakeholders and community groups through the hearings process which was held from 2 May 2024 to 13 May 2024. The Thematic Analysis of LTP 2024-34 submissions and hearings is set out in Attachment O.

3.4 Following the hearing of verbal submissions, the Council then held a series of Public and Public Excluded Workshops to discuss the Council’s response to the community’s views and preferences. The Workshops were held from Monday 20 May to Thursday 30 May 2024.

3.5 Preparing and adopting an LTP is a matter of high significance. For this reason the LGA 2002 requires the Council to use the special consultative procedure when consulting with its community (s.93(2)). The requirements of the SCP are set out in s.83 of the Act.

3.6 The consultation process for adoption of the LTP 2024-34 was undertaken in accordance with the Council’s statutory obligations.

4. Background/Context Te Horopaki

4.1 The LTP 2024-34 was developed under the direction of the Councillor’s Letter of Expectation (Attachment N) which set out clear guidelines on both LTP process and content.

4.2 The key process expectations were that draft LTP documents would be available for July 2023, and that a joint development process between Council, staff and stakeholders would occur July-December 2023 (joint development briefings were dates where the public could attend (public and live-streamed), with the release of all briefing recordings, content and briefing notes through LTP 2024-2034 | What matters most? | Kōrero mai | Let’s talk (ccc.govt.nz).

4.3 The draft LTP 2024-34 was adopted by the Council on 14 March 2024 (the meeting commenced from 14 February 2024). The draft LTP was reviewed by Council’s Audit and Risk Management Committee which concluded it was fit for purpose.

4.4 The Council then consulted with the community on the draft LTP 2024-34 via a Consultation Document (CD) and underlying information adopted on 14 March 2024 (the meeting commenced from 14 February 2024.).

4.4.1 The CD and the underlying information were made publicly available and members of the public were given the opportunity to present their views and preferences in response. The CD included an audit report issued by the Auditor General’s appointed auditor. The audit report provided an opinion that the CD provided an effective basis for public participation in the Council’s decision about the proposed content of the LTP and that the information and assumptions underlying the information in the CD were reasonable. The consultation was open from 18 March to 21 April 2024. It complied with all legal requirements.

4.4.2 Opportunity for members of the public to present at public hearings was available from 2 May to 13 May 2024. These hearings were recorded and remain publicly available Christchurch City Council Live - YouTube.

4.4.3 All submissions, written and oral (including those presented at public hearings), have been analysed to identify the matters raised, the reasons for those comments and the overall themes that emerged from the consultation process.

4.4.4 The result of this work was provided to elected members for their workshop of 21 May 2024 to assist with their deliberations. The Thematic Analysis of the LTP 2024-34 Submissions and Hearings is Attachment O of this report.

4.4.5 The Thematic Analysis provides a summary of key issues identified by a significant number of submitters in response to the questions asked in the Consultation Document. The first part of the report provides an overview of the key themes and messages that have come through in submissions. The latter part of the report provides detailed submissions analysis for some of the issues that were most popular with submitters. Also included is a breakdown of the number of submissions received, by Community Board, age, and gender.

4.5 Since conclusion of the Hearings, staff have held multiple public and public excluded Workshops with Councillors (21, 23 [public excluded], 24, 28 and 30 [partially public excluded] May 2024), provided responses to issues and questions raised, and received guidance on matters raised. The public workshops were recorded and remain available Christchurch City Council Live - YouTube.

4.6 Guidance was provided by Elected Members via a set of draft Mayor’s Recommendations (Attachment C.) This guidance was then built into the LTP 2024-34 adoption documents for Audit NZ review, including expectations for rates increases.

4.7 The guidance largely reflects community feedback on the draft LTP, or changes to the Council’s operating environment since adopting the draft in February/March 2024.

4.8 The process for preparing LTP 2024-34 information included a series of detailed management signoffs, including the Executive Leadership Team, that provide assurance around compliance with the Council’s relevant statutory, financial, and legal obligations to the Audit and Risk Management Committee (ARMC – meeting date 20 June 2024). The management signoffs for Process, and Significant Assumptions signoffs, form Attachments L and M.

4.9 Audit New Zealand have agreed to provide a verbal update on their review of the final LTP 2024-34 at the ARMC meeting of 20 June 2024.

4.10 The Council meeting to adopt the LTP 2024-34 is scheduled for 25 June 2024, with an additional available date of 27 June 2024.

4.11 The LTP 2024-34 is currently on track for adoption by Council on 25/27 June 2024, provisional upon ARMC and Audit NZ advice.

4.12 Within one month following adoption of the LTP 2024-34 the Council must make the plan publicly available. This will include publishing online via our public website, providing access to hard copies of the plan via our libraries and services centres, and providing digital and/or hard copy prints to the Mayor and Councillors, to the National Library of New Zealand, Department of Internal Affairs, Parliamentary Library, The Auditor General, and Governor General.

4.13 Responses to submitters will be prepared and sent, and the staff responses to submissions and the Thematic Analysis will be also published on the public site.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.14 The following key options were considered during the Joint Development Process:

· Early in the process Councillors provided guidance that Levels of Service would be maintained wherever possible during the LTP development i.e. minimal service cuts.

· There was clear early guidance that the capital programme would need to focus closely on deliverability and affordability, especially in Years 1-3 of the LTP.

4.15 In December 2023 there was guidance that assets managed by Christchurch City Holdings Ltd would be managed at ‘Enhanced Status Quo’ rather than ‘Active Portfolio Management.’

4.16 Collectively this guidance (on maintaining levels of service, a deliverable capital programme, and management of CCHL assets) formed the overall parameters of the draft and final LTP.

5. Financial Implications Ngā Hīraunga Rauemi

Rates

5.1 The recommended LTP 2024-34 includes a rates requirement (excl. GST) to be levied for 2024/25 of $761.2 million.

5.2 The proposed average rates increase for 2024/25 to all existing ratepayers is 9.95%, lower than the 13.24% forecast in the Draft.

5.3 The potential 2024/25 increases for the average capital value property in the 3 sectors is:

Residential 9.57%

Business 10.98%

Remote Rural 11.02%

5.4 Based on the recommended rates requirement noted above, the average house would have a rates increase of $6.20 (incl GST) per week, down from $8.00 (incl GST) in the Draft. Full details of rates, including the total rating requirement for general and targeted rates, and indicative rates for sample properties, are provided in the Funding Impact Statement.

Operating Expenditure

5.5 Operational expenditure of $7.5 billion is proposed over the 10 years of the LTP, compared to $7.4 billion in the Draft. The $77 million increase is principally due to:

5.5.1 Increased contract and salary costs relating to the living wage announcement ($26.4 million),

5.5.2 Updated cost of rates on Council properties and rates remissions ($12.1 million),

5.5.3 Environmental partnership fund ($8.9 million),

5.5.4 Bringing forward increased Events funding ($6.4m)

5.5.5 Arts Centre funding ($5.25m)

5.5.6 Canterbury Museum Levy adjustment from 2027/28 ($4.4 million),

5.5.7 Bringing forward Climate Adaptation expenditure ($3.1 million).

5.6 Interest costs over the 10 years are $12 million higher than projected in the Draft LTP 2024-34 largely due to slightly higher interest rates in later years.

5.7 Details of all expenditure and revenue changes from the Draft LTP 2024-34 are shown in Attachment E.

Revenue

5.8 Total revenue excluding rates is $4.0 billion over the 10 years of the LTP, compared to $3.9 billion in the Draft. The $111 million increase is due to:

5.8.1 Additional Crown levies for organics and recycling ($48.8 million),

5.8.2 Inclusion of Better Off Funding capital grants ($34.7 million),

5.8.3 Recoveries of insurance and rates costs from Venue Ōtautahi ($28.8 million),

5.8.4 Additional interest revenues ($3.2 million),

Partially offset by:

5.8.5 Lower Hagley Park revenues due to free weekend parking ($6.9 million).

Surplus, operating deficits, and sustainability

5.9 The recommended LTP shows accounting surpluses of $1,095 million before revaluations over the ten years of the Plan. This is materially higher than the Draft ($946 million) largely due to rate contributions to the Climate Resilience Fund. Under accounting standards the Council is required to show all revenue, including recoveries from central Government and NZ Transport Agency, as income for the year. However, some of these recoveries reimburse the Council for capital expenditure. After adjusting for these capital revenues, the Council is forecasting a balanced budget for each year of the Plan (noting the financial prudence balanced budget benchmark is a slightly different measure which is unbalanced in 2026/27).

Capital programme expenditure

5.10 There is minimal change to the capital programme from the draft. The Council plans to invest a total of $6.5 billion over the 10 years, an increase of $9 million. The changes are shown in Attachment D.

Capital programme funding

5.11 The capital programme is funded by subsidies and grants for capital expenditure, development contributions, proceeds from asset sales, rates and debt. In the LTP we rate for $207.3 million of renewals in 2024/25 increasing each year to $384.3 million in 2033/34.

Borrowing

5.12 The recommended LTP shows gross debt rising from $2.59 billion at the start to $3.90 billion at the end of the LTP. Both figures are $0.06 billion lower than the draft due to an update of the opening LTP position.

5.13 Debt repayment rises from $68.5 million in 2024/25 to $155 million in 2033/34. Repayments are in total $21.8 million lower than the Draft.

5.14 In accordance with our financial strategy we will continue to ensure prudent and sustainable financial management of our operations and will not borrow beyond our ability to service and repay that borrowing.

Advances

5.15 The financial statements incorporate the forgiveness of the $2 million loan to the Theatre Royal that was due for repayment in 2024/25.

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 - <enter text>	Option 3 - <enter text>
Cost to Implement	Staff costs within existing management budgets. Final costs for Audit NZ to be confirmed.	No alternate options	No alternate options
Maintenance/Ongoing Costs	Once the LTP is adopted and published no maintenance or ongoing costs are anticipated.
Funding Source	Existing budget per Council's Long-Term Plan (2021 - 2031)	No alternate options	No alternate options
Funding Availability	Considerable increase in auditing costs from Audit NZ. Notified through Letter of Engagement only received early March 2024. Management considering options for supporting additional cost through existing budgets.	No alternate options	No alternate options
Impact on Rates	No anticipated additional impact on rates.

6. Significant Assumptions

6.1 There is no significant change from the draft. Assumptions are subject to a rigorous sign-off process across the Council and results were reviewed by the Audit and Risk Management Committee (Attachments L and M).

7. Financial Risk Management Strategy

7.1 The Council’s policies to assist in managing its financial risk, including liquidity and funding risk management, interest rate exposure and counterparty credit risk are unchanged from the Draft. An important element in assessing the value of the Council’s risk management strategy is its five key financial ratios (two net debt, two interest and one liquidity). All key financial ratios are expected to be met in all years of the LTP. These are included within the Financial Prudence Benchmarks.

7.2 The Debt Servicing benchmark (borrowing costs as a percentage of revenue being less than 10%) is not forecast to be met in any year of the LTP 2024-2034. This is consistent with the Draft. It is forecast to range between 10.9% and 12.5% due to projected interest rates, the level of borrowing on-lent to CCHL for subsidiaries, and the borrowing for Te Kaha. Approximately one third of the interest cost relates to on-lending to subsidiaries which generates offsetting interest revenue that the ratio doesn’t consider. There is no concern around the ability to service the debt.

7.3 The Balanced Budget benchmark is forecast to be met in all years except 2026/27. This is an improvement on the Draft which had the first three years unbalanced due to deferring some of the increase in rating to fund asset renewals. Councils Financial Strategy outlines the ongoing progress to fully rating for renewals, ensuring in the medium term this benchmark is met. The LTP forecasts are considered financially prudent having regard to the matters in section 100 of the LGA.

8. Fees and Charges

8.1 There are five minor corrections/clarifications from the draft Fees and Changes schedule outlined in Attachment K.

9. Changes to Levels of Service

9.1 Minor changes and corrections to levels of service identified since the publication of the draft LTP, including minor technical changes to some asset management plans, are also set out in Attachment K. These include minor level of service changes prompted by Council’s consideration of the 2023-2024 Residents Survey Results report (6 March 2024 - the meeting requested an assessment of how the Residents Survey results align with levels of services and future planned targets for the draft LTP 2024-34 adopted prior to the release of the 2023/2024 resident survey results). They also include updates for any targets marked as to be confirmed (tbc) during the draft LTP process for which further information is now known.

10. Changes to Revenue, Financing and Rating Policies

10.1 The following changes to Rating Policies are included in the recommended LTP:

10.1.1 The definition of “Business” for the purpose of General Rates differentials is clarified to explicitly include short-term un-hosted accommodation (such as Air BnB, consistent with Resource Consent requirements), and predominantly hosted short term accommodation.

10.1.2 The City Vacant differential on the General Rate is expanded to four suburban areas (Linwood, Sydenham, New Brighton, and Lyttleton) in addition to the current CBD area.

10.1.3 Active Travel targeted rate is combined with the Uniform Annual General Charge.

10.1.4 Heritage targeted rate is removed with funding for the heritage projects now from the General Rate.

10.1.5 Rates Remissions for community organisations may now be applied on a sliding scale (rather than just “full remission or nothing”).

10.1.6 Rates Postponements will no-longer be available on demand for pensioners (a financial hardship test will be applied, the same as for younger ratepayers).

11. Long-term Plan Process

11.1 The Council is required to prepare and adopt a LTP for each financial year (s.93) Local Government Act 2002).

12. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

12.1 If the LTP is not adopted in June 2024 and runs significantly later than planned there are risks around loss of revenue and reputation. These have been set out in full in the ARMC report.

Legal Considerations Ngā Hīraunga ā-Ture

12.2 The Local Government Act (LGA 2002) requires local authorities to adopt a LTP every three years (s.93).

Strategy and Policy Considerations Te Whai Kaupapa here

12.3 The required decisions:

12.3.1 Align with the Christchurch City Council’s Strategic Framework.

12.3.2 Are assessed as high significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the:

· long-term nature of the decisions;

· number of people affected and/or with an interest;

· benefits/opportunities to the Council, ratepayers and wider community of carrying out the decisions; and

· costs/risks to the Council, ratepayers and wider community of carrying out the decisions.

12.3.3 The decisions are consistent with Council’s Plans and Policies.

12.4 This report supports the Council's Long Term Plan (2021 - 2031):

12.5 Governance

12.5.1 Activity: Governance and decision-making

· Level of Service: 4.1.18 Participation in and contribution to Council decision-making - Percentage of respondents who understand how Council makes decisions: At least 34%

12.6 Internal Services

12.6.1 Activity: Performance Management and Reporting

· Level of Service: 13.1.1 Implement the Long Term Plan and Annual Plan programme plan - Critical path milestone due dates in programme plans are met.

Community Impacts and Views Ngā Mariu ā-Hāpori

12.7 The decisions affect all wards/Community Board areas.

12.8 The views of all Community Boards have been considered by the Council.

12.9 Each of the six Community Boards finalised a Community Board Plan in May 2023. Each Plan identified key Community Board priorities that they wish to achieve in the current electoral term and beyond. The Plans were made available to Heads of Service to inform the development of Activity Plans.

12.10 Community Board Chairs identified the top priorities within each Plan that they felt should be funded in the draft 2024/34 LTP. These were presented to Council on 11 October 2023. Following this staff undertook to incorporate as many of the priorities as possible and report back to Community Boards and Councillors. Staff reported back on 29 November 2023 advising that of the 24 priorities covered, 21 were funded and three were partially funded. A commitment was made to discuss the partially funded priorities with the respective Community Board in time to inform Board submissions to make to the draft LTP.

12.11 Community Boards submissions were then presented directly to Council at hearings on 2 May 2024, which have informed Council deliberations for the final LTP Christchurch City Council Live - YouTube

Impact on Mana Whenua Ngā Whai Take Mana Whenua

12.12 The decisions involve matters of interest to Mana Whenua and impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

12.13 The Council directly engages with the Papatipu Rūnanga who fall within the Council catchment as mana whenua of respective rohe: Te Ngāi Tūāhuriri Rūnanga, Te Hapū o Ngāti Wheke, Wairewa Rūnanga, Te Rūnanga o Koukourārata, Ōnuku Rūnanga and Te Taumutu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

12.14 The decisions in this report are likely to:

12.14.1 Contribute positively to adaptation to the impacts of climate change.

12.14.2 Contribute positively to emissions reductions.

12.15 The LTP contains a focus on climate change response, with climate change considerations embedded throughout the process. This was emphasised in the Mayor and Councillor’s Letter of Expectation for the LTP and the Council’s Strategic Priorities and Community Outcomes. Each Activity Plan includes a description of how that part of Council will respond to climate impacts and reduce its emissions. Climate change is also part of the Asset Management Plans and Infrastructure and Financial Strategies. As a result, the LTP has an emphasis on both mitigation and adaptation, with actions proposed across all areas of Council.

13. Next Steps Ngā Mahinga ā-muri

13.1 Once the Council has adopted the final Long Term Plan a local authority must, within 1 month after the adoption of its annual plan, make the plan publicly available. This includes incorporating the decisions of Council made during adoption, followed by design, publication and printing.

13.2 The LTP publications will go on-line, while hard-copies will be distributed to the National Library of New Zealand, Parliamentary Library, The Auditor General and Governor General, and to our services centres and libraries.

13.3 Feedback about the Council’s decisions will be provided to all submitters on the draft LTP.

13.4 Council systems will be updated with key content (adopted levels of service and targets, capital projects, budgets) to enable and support performance reporting to Finance and Performance Committee (monthly) and Council (Annual Report).

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a	LTP Memo from Audit and Risk Management Committee (Under Separate Cover)
b	Audit NZ report (Under Separate Cover)
c ⇩	The Mayor's Recommendations	24/1036532	22
d ⇩	Changes to the Council's capital programme (24/1041251)	24/1042849	27
e ⇩	Changes to the Council's operating expenditure (24/949569)	24/1042850	28
f ⇩	Revenue and Financing Policy	24/707205	29
g ⇩	Rates Remission Policy	24/707238	57
h ⇩	Funding Impact Statement	24/1041310	62
i ⇩	Financial Strategy	24/262847	82
j ⇩	Infrastructure Strategy	24/105908	97
k ⇩	Minor changes to Levels of Service and Fees and Charges	24/800132	140
l ⇩	LTP 2024-34 Management Sign-offs for Process	24/1020591	184
m ⇩	LTP 2024-34 Management Sign-offs for Significant Forecasting Assumptions	24/1018009	199
n ⇩	Councillor's Letter of Expectation LTP 2024	24/140762	218
o ⇩	Thematic Analysis of the 2024-34 LTP submissions and hearings	24/894172	227
p ⇩	Council-Controlled Organisations' exemption	24/1039104	283
q ⇩	LTP 2024-34 List of Properties for Disposal	24/1054243	284

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Christchurch City Council Live - YouTube – recordings of all public hearings/submissions to Council on the LTP 2024-34, held between 2 May and 13 May 2024.

Christchurch City Council Long-term Plan Joint Development workshops for development of the Draft LTP 2024-34, held between 25 July 2023 and 14 March 2024:

Date	Subject
14/03/24	Final Council meeting for adoption of the Draft LTP 2024-34 and Consultation Document https://christchurch.infocouncil.biz/RedirectToDoc.aspx?URL=Open/2024/03/CLP_20240314_AGN_10191_WEB.htm
11/03/24	Third Council meeting for adoption of the Draft LTP 2024-34 and Consultation Document https://christchurch.infocouncil.biz/RedirectToDoc.aspx?URL=Open/2024/03/CLP_20240311_AGN_10182_WEB.htm
27/02/24	Secondary Council meeting for adoption of the Draft LTP 2024-34 & Consultation Document https://christchurch.infocouncil.biz/RedirectToDoc.aspx?URL=Open/2024/02/CLP_20240227_AGN_10161_WEB.htm
14/02/24	Primary Council meeting for adoption of the Draft LTP 2024-34 and Consultation Document https://christchurch.infocouncil.biz/RedirectToDoc.aspx?URL=Open/2024/02/CLP_20240214_AGN_8503_AT_WEB.htm
	Joint development briefings with the Council held on the following dates: Long Term Plan 2024-2034 \| What matters most? \| Kōrero mai \| Let’s talk (ccc.govt.nz) · 30 and 23 Jan 2024 · 5 and 13 Dec 2023 · 7, 14, 21 and 27 Nov 2023 · 3, 10, 11, 17, 24 and 31 Oct 2023 · 1, 8, 15, 22 and 29 Aug 2023 · 5, 12 and 19 Sept 2023 · 25 July 2023