Agenda of Waipuna Halswell-Hornby-Riccarton Community Board

Waipuna Halswell-Hornby-Riccarton Community Board

09 May 2024

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

TABLE OF CONTENTS NGĀ IHIRANGI

Karakia Tīmatanga................................................................................................... 5

C 1. Apologies Ngā Whakapāha.......................................................................... 5

B 2. Declarations of Interest Ngā Whakapuaki Aronga........................................... 5

C 3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua.......................... 5

B 4. Public Forum Te Huinga Whānui.................................................................. 5

B 5. Deputations by Appointment Ngā Huinga Whakaritenga................................. 5

B 6. Presentation of Petitions Ngā Pākikitanga.................................................... 5

C 7. Notice of Motion - Wigram Hayton Intersection............................................ 17

Staff Reports

C 8. Proposed Road Name - 50S Shands Road..................................................... 91

C 9. Waipuna Halswell-Hornby-Riccarton - Better-Off Fund Applications for Consideration......................................................................................... 95

C 10. Waipuna Halswell-Hornby-Riccarton Community Board Discretionary Response Fund Applications - Oak Development Trust, St Marks Retired Peoples Fellowship, Canterbury Malaysian Society, Halswell Small Dogs Owners Group, Hornby Combined Probus................................................................................... 135

C 11. Waipuna Halswell-Hornby-Riccarton Community Board Area Report - May 2024 143

C 12. Election of Community Board Chairperson................................................ 165

B 13. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi............................................................................................................ 169

Karakia Whakamutunga

Waipuna Halswell-Hornby-Riccarton Community Board

09 May 2024

Unconfirmed

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Waipuna

Halswell-Hornby-Riccarton Community Board

Extraordinary Minutes

Date: Tuesday 9 April 2024

Time: 4:00 pm

Venue: Rārākau: Riccarton Centre,
199 Clarence Street, Christchurch

Present

Chairperson

Deputy Chairperson

Members

Helen Broughton

Marie Pollisco

Sarah Brunton

Henk Buunk

Gamal Fouda

Tyla Harrison-Hunt

Andrei Moore (via audio/visual link)

Debbie Mora

Mark Peters

Principal Advisor

Jess Garrett

Manager Community Governance, Halswell Hornby Riccarton

Tel: 941 6289

Faye Collins

Community Board Advisor

941 5108

faye.collins@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

There were no apologies received.

2. Declarations of Interest Ngā Whakapuaki Aronga

There were no declarations of interest recorded.

The meeting adjourned at 4.08pm and reconvened at 4.12pm.

4. Public Forum Te Huinga Whānui

Part B

4.1 Church Corner and Waimairi Road Safety Improvements

Jono De Wit addressed the Board in relation to the Church Corner and Waimairi Road Safety Improvements. The Board Chairperson thanked Mr De Wit for his presentation.

4.2 Church Corner and Waimairi Road Safety Improvements

Luke Chandler addressed the Board in relation to the Church Corner and Waimairi Road Safety Improvements. The Board Chairperson thanked Mr Chandler for his presentation.

4.3 Church Corner and Waimairi Road Safety Improvements

Jack Halliday addressed the Board in relation to the Church Corner and Waimairi Road Safety Improvements. The Board Chairperson thanked Mr Halliday for his presentation.

4.4 Church Corner and Waimairi Road Safety Improvements

Toosharn Haszard addressed the Board in relation to the Church Corner and Waimairi Road Safety Improvements. The Board Chairperson thanked Mr Haszard for his presentation.

4.5 Church Corner and Waimairi Road Safety Improvements

Mike Mora addressed the Board in relation to the Church Corner and Waimairi Road Safety Improvements. The Board Chairperson thanked Mr Mora for his presentation.

4.6 Church Corner and Waimairi Road Safety Improvements

Logan Cane addressed the Board in relation to the Church Corner and Waimairi Road Safety Improvements. The Board Chairperson thanked Mr Cane for his presentation.

The meeting adjourned at 4.45pm and reconvened at 5.33pm.

3. Notice of Motion - Church Corner and Waimairi Road Safety Improvements
	The mover, at the time the notice of motion was moved and with the agreement of a majority of the members present at the meeting, altered his proposed notice of motion to that, which after being debated, was resolved as below after being voted on part by part.
	Community Board Resolved HHRB/2024/00031 Part C That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Revokes the decision made at its meeting on 15 February 2024 for Resolutions 6-10 on the Church Corner and Waimairi Road Safety Improvements Report. The division was declared carried* by 5 votes to 4 votes the voting being as follows:* *For:* Helen Broughton, Marie Pollisco, Gamal Fouda, Tyla Harrison-Hunt and Andrei Moore *Against:* Sarah Brunton, Henk Buunk, Debbie Mora and Mark Peters Tyla Harrison-Hunt/Helen Broughton Carried
	Community Board Resolved HHRB/2024/00032 2. Requests staff to provide options that keep the right hand turn, dual crossing, and mitigates serious crash incidences. Tyla Harrison-Hunt/Helen Broughton Carried
	Community Board Resolved HHRB/2024/00033 3. Delegates to Council the decision on the original staff recommendations 6-10, or alternative options. The division was declared carried* by 5 votes to 4 votes the voting being as follows:* *For:* Helen Broughton, Marie Pollisco, Gamal Fouda, Tyla Harrison-Hunt and Andrei Moore *Against:* Sarah Brunton, Henk Buunk, Debbie Mora and Mark Peters Tyla Harrison-Hunt/Helen Broughton Carried

The meeting adjourned at 5.37pm and reconvened at 5.39pm.

Karakia Whakamutunga

Meeting concluded at 6.16pm.

CONFIRMED THIS 9^th DAY OF MAY 2024

Helen Broughton

Chairperson

Waipuna Halswell-Hornby-Riccarton Community Board

09 May 2024

Unconfirmed

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Waipuna

Halswell-Hornby-Riccarton Community Board

Open Minutes

Date: Thursday 11 April 2024

Time: 4.30 pm

Venue: Rārākau: Riccarton Centre,
199 Clarence Street, Christchurch

Present

Chairperson

Deputy Chairperson

Members

Helen Broughton

Marie Pollisco

Sarah Brunton

Henk Buunk

Andrei Moore

Debbie Mora (via audio/visual link)

Mark Peters

Principal Advisor

Jess Garrett

Manager Community Governance, Halswell Hornby Riccarton

Tel: 941 6289

Faye Collins

Community Board Advisor

941 5108

faye.collins@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved HHRB/2024/00034

That an apology for absence from Tyla Harrison-Hunt for leave of absence, be accepted.

That the apology for absence received from Gamal Fouda be accepted.

Mark Peters/Sarah Brunton Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved HHRB/2024/00035

That the open and public excluded minutes of the Waipuna Halswell-Hornby-Riccarton Community Board meeting held on Thursday, 14 March 2024 be confirmed.

Henk Buunk/Andrei Moore Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Residential development on Ayr Street, Riccarton

Kerstin Rupp, local resident, addressed the Board regarding a residential development that is currently under construction on Ayr Street, Riccarton. Ms Rupp expressed concern about the potential odour effects the communal bin area on the development could have on her adjacent property.

Following questions from members the Chairperson thanked Ms Rupp for her presentation.

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Refers the issues raised in the presentation to staff and requests advice on any assessment of odour undertaken as part of the consideration of the resource consent for the development on 5-9 Ayr Street and any District plan rules relating to rubbish storage in multi-unit developments .

4.2 Creating Connected Communities

Margot Korhonen, resident, advised the Board that she has authored a book “Creating Connected Communities” that is a guide to Community groups on how to run a project from beginning to end. She also has a website with worksheets and tools that are free to download. Ms Korhonen is seeking to have copies of the book available in libraries.

Following questions from members the Chairperson thanked Ms Korhonen for her presentation.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

6.1

Kim Moss, a parent and representative of St Bernadette’s School, presented a petition with 1,028 signatories requesting installation of a pedestrian crossing on Hei Hei Road, Hornby:

The prayer of the petition states:

St Bernadette’s School and Community request the Christchurch City Council to install a Pedestrian Crossing on Hei Hei Road, Hornby, outside St Bernadette’s School, and St Bernadette’s Church to prioritize pedestrian safety and the safety of our children and community.

Following questions from members, the Chairperson thanked Ms Moss for her presentation.

Community Board Resolved HHRB/2024/00036

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the petition requesting installation of a pedestrian crossing on Hei Hei Road, Hornby.

2. Refers the issues raised in the petition to staff for investigation and report to the Board.

Mark Peters/Henk Buunk Carried

Attachments

a Letter - Request for installation of a pedestrian crossing on Hei Hei Road, Hornby

b Petition - Request for installation of a pedestrian crossing on Hei Hei Road, Hornby

7. Correspondence

Community Board Resolved HHRB/2024/00037 Officer recommendations accepted without change

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the correspondence from Shona Willis, Manager, Riccarton House and Bush, acknowledging the Board’s support of Riccarton Bush Trust’s Pūtaringamotu Riccarton Bush Enhancement Project.

2. Receives the correspondence from Kerstin Rupp, local resident, regarding a residential development that is currently under construction on Ayr Street, Riccarton.

3. Receives the correspondence from Kelsey, local resident, regarding the Patterson Terrace and Rempstone Drive intersection.

Mark Peters/Marie Pollisco Carried

8. Halswell-Hornby-Riccarton Discretionary Response Fund 2023-24 Application – Hornby Netball Club and Youth Development Fund Transfer

Community Board Resolved HHRB/2024/00038 Officer recommendations accepted without change

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves a grant of $1,000 from its 2023-24 Discretionary Response Fund to Hornby Netball Club towards the Gym Hire for the U21 team.

2. Approves the transfer of $1,000 from the Halswell-Hornby-Riccarton 2023-24 Discretionary Response Fund to the Halswell-Hornby-Riccarton 2023-24 Youth Development Fund.

Mark Peters/Henk Buunk Carried

9. Waipuna Halswell-Hornby-Riccarton Community Board Area Report - April 2024

Community Board Resolved HHRB/2024/00039 Officer recommendations accepted without change

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the Waipuna Halswell-Hornby-Riccarton Community Board Area Report for April 2024.

Mark Peters/Marie Pollisco Carried

The meeting adjourned at 5.06pm and reconvened at 5.12pm.

10. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Board members exchanged information on their activities, including in relation to:

· A Hornby Market day is to be held Saturday 13 April 2024 at South Hornby School with a Board stand featuring Long Term Plan information.

· A Community Day is being held at Matatiki Hornby Centre on Saturday 19 April 2024.

· An inaugural meeting of the Hornby Lions Club.

· A Long Term Plan display has been installed at The Hub Hornby.

· Work in Sparks Road has necessitated a closed lane that is causing disruption for traffic.

· Congestion in the vicinity of Halswell School (Larsons and Halswell Roads) is causing concern.

· Halswell Community Patrol is now a registered charity. It is proposed that the Community Patrol car will be parked at the Halswell BP petrol station.

· A member has attended Kilmarnock Enterprises and viewed the recycling activities undertaken by the group.

· A member has attended a recycling workshop and advocates the need to promote recycling to the community.

· Aidanfield Drive and Halswell Road intersection roadworks are to get underway soon.

· The Independent Hearings on PC14 are to resume and the Board is to speak further.

· Halswell residents continue to advocate for a pedestrian crossing for Halswell Road and for a dog park in the area.

The meeting adjourned at 5.37pm and reconvened at 5.51pm.

13. Chief Executive Update

The Chief Executive joined the meeting and announced that a resignation of Helen Broughton as Board Chairperson has been accepted effective as at 9 May 2024. Helen Broughton will continue as a Board member.

An election will be held at the next meeting to elect a new Board Chairperson.

The Chief Executive recognised Helen Broughton’s service in the role to date together with her contribution as a Board member.

Karakia Whakamutunga

Meeting concluded at 5.53pm.

CONFIRMED THIS 9TH DAY OF MAY 2024

Helen Broughton

Chairperson

Waipuna Halswell-Hornby-Riccarton Community Board

09 May 2024

7. Notice of Motion - Wigram Hayton Intersection
Reference Te Tohutoro:	24/664453
Responsible Officer(s) Te Pou Matua:	Board Members Debbie Mora, Sarah Brunton and Henk Buunk Councillors Andrei Moore and Mark Peters
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

Pursuant to Standing Order 22 of Christchurch City Council’s Standing Orders, the following Notice of Motion was submitted by Board members Debbie Mora, Sarah Brunton and Henk Buunk, and Councillors Andrei Moore and Mark Peters.

1. Notice of Motion to the Waipuna Halswell-Hornby-Riccarton Community Board He Pānui Mōtini

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Revokes Resolution 3 (as detailed below) in respect to the decision to install a raised safety platform at the Wigram Road / Hayton Road intersection and across Nga Puna Wai Access Road adjacent to the proposed pedestrian / cyclist crossing point, made at its meeting on 12 October 2023:

3. All kerb alignments, road surface treatments, lane changes, raised safety platforms (at the Wigram Road / Hayton Road intersection and across Nga Puna Wai Access Road adjacent to the proposed pedestrian / cyclist crossing point), coloured pavement surfacing and road markings as detailed on plan TP359001, dated 21/09/2023 and attached to this report as Attachment A.

2. Approves All kerb alignments, road surface treatments, lane changes, coloured pavement surfacing and road markings as detailed on plan RD3830S8, dated 16/04/2024 and attached to this Notice of Motion

3. Notes that the following information will be provided at the meeting to satisfy the decision-making process of sections 77-82 of the Local Government Act 2002, including:

a. The original Officer report,

b. Updated Officer advice containing the implications of revoking the decision to install a raised safety platform at the Wigram Road / Hayton Road intersection and across Nga Puna Wai Access Road adjacent to the proposed pedestrian / cyclist crossing point.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Waipuna Halswell-Hornby-Riccarton Community Board 12 October 2023 Open Minutes	24/757617	19
b ⇩	Community Board Report Wigram-Hayton Roads Intersection Improvement	23/1621556	66
c ⇩	Waipuna Halswell-Hornby-Riccarton Community Board Meeting 9 May 2024 - Notice of Motion - Staff Advice	24/663970	87
d ⇩	Wigram Road Hayton Road Safety improvements Option for Approval.pdf	24/664457	89

Waipuna Halswell-Hornby-Riccarton Community Board

09 May 2024

8. Proposed Road Name - 50S Shands Road
Reference Te Tohutoro:	24/535274
Responsible Officer(s) Te Pou Matua:	Sean Ward, Team Leader Planning
Accountable ELT Member Pouwhakarae:	John Higgins, General Manager Strategy, Planning & Regulatory Services

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to approve the proposed road name at 50S Shands Road, Hornby.

1.2 The report is staff-generated resulting from a naming request received from the developer.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receive the information in the Proposed Road Name - 50S Shands Road Report.

2. Note that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the following new road name for 50S Shands Road (RMA/2023/702)

a. Road 1 - Akoranga Place

3. Detail Te Whakamahuki

Introduction Te Whakatkinga

3.1 A road naming request has been submitted by the developer. A preferred name and alternative names have been put forward for the road.

3.2 The recommended road name has been checked against existing road names in Christchurch and bordering districts, for duplication, alternative spelling, or other similarities in spelling or pronunciation to avoid the potential for confusion. The proposed name is considered sufficiently different to existing road names.

3.3 The recommended road name has been checked against the Council’s Naming Policy dated 15 November 2023 and is considered to be consistent with this policy. The specific criteria for assessing a name from clause 2 is set out below.

3.3.1 A traditional or Māori name which is acceptable to the Rūnanga or Iwi; this may be a name reflecting the physical characteristics of an area, an activity or event associated with the area or of a notable ancestor.

3.3.2 A feature of historical, social, cultural, environmental or physical importance in the area (e.g., Carlton Mill Road or Carlton Mill Reserve*).

3.3.3 The name of a notable family, person or event associated with the locality or with the wider Christchurch area.

3.3.4 A name in recognition of a person’s service. This can be for community service, conservation, sport, the arts, science and research or other sphere of activity.

3.3.5 Consistency with a common or established theme for naming in a subdivision or locality.

3.3.6 A name that reflects the diverse cultures and communities of the locality or of Christchurch generally.

3.3.7 The name of an event or activity strongly associated with the immediate location including an informal name for the area that is (or was historically) in common usage.

3.3.8 A name associated with a person, event or activity of significance to Christchurch including names associated with people, events, or places of national and international significance.

3.4 The criteria for names that are not suitable for approval from clause 6 is set out below.

3.4.1 Names of people, flora, fauna or geographical features not associated with the area, e.g., names of native trees which are not present in the area or views that cannot be identified, except where the name continues a current naming theme in the locality.

3.4.2 Currently trading commercial organisations except for sponsorship names for facilities and leased parks.

3.4.3 Anagrams, amalgamations or derivatives of people's names.

3.4.4 Names of living persons.

3.4.5 Names related to the developer of a subdivision.

3.4.6 Name of a person, club or organisation associated with a privately owned building on Council land, where the club or organisation does not hold the ground lease for the building.

3.4.7 Names for roads which may cause confusion because they are associated with another geographical location or feature e.g., Parklands Drive which is not located in the Parklands suburb.

3.5 The recommended road name has also been checked against the Australia and New Zealand Standard AS/NZA 4819:2011 Rural and Urban Addressing. The name is considered to be consistent with the Standard.

3.6 Under the Roads and Right-of-Way Naming Policy, the names considered must be requested by the developer. There is no ability to consider alternative names without first checking whether there are any duplications or similarities with other road and right-of-way names.

3.7 Consultation has been undertaken with Land Information New Zealand who have raised no concerns with the proposed road names.

3.8 Consultation under the policy with rūnanga is not required because the road to be named is not a collector road and/or sites of significance under the District Plan (clause 3 of the Naming Policy).

3.9 No addresses of neighbouring properties are affected by the proposed road naming (clause 12.2 of the Naming Policy).

3.10 The names requested have been accompanied by an explanation of the background of the names, which is summarised below.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.11 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.12 The level of significance was determined by the number of people affected and/or with an interest.

3.13 Council’s Principal Advisor Treaty Relationships has been consulted and has raised no concerns with the suitability of the proposed Te Reo Māori names set out below.

3.14 Due to the assessment of low significance, no further community engagement and consultation is required.

Proposed Names

3.15 The proposed roads are shown in Attachment A.

3.16 The below names are themed for schooling/learning as the site was previously the location for South Hornby School, which moved sites in 2017.

3.17 Road 1 - Akoranga Place

3.18 Akoranga is a te reo Māori word meaning: learning, subject, discipline, profession, school, educational course, academic programme, academic course, teaching, class, lesson.

Alternative Names

3.19 Akoako Place - Akoako is a te reo Māori word meaning: to consult together, give or take counsel, rehearse, practise, train, teach.

3.20 Kuranga Place - Kuranga is a te reo Māori word meaning: schooling, education.

Assessment of Names

3.21 The above names are considered to be consistent with the policy.

3.22 Notwithstanding, the discretion lies with the Community Board to approve any of the above name options, including the alternative names.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	RMA/2023/702 - Proposed Road Names Plan - 50S Shands Road	23/2069750	94

Signatories Ngā Kaiwaitohu

Authors

Leashelle Miller - Planning Technician

Sean Ward - Team Leader Planning

Approved By

Mark Stevenson - Acting Head of Planning & Consents

Waipuna Halswell-Hornby-Riccarton Community Board

09 May 2024

9. Waipuna Halswell-Hornby-Riccarton - Better-Off Fund Applications for Consideration
Reference Te Tohutoro:	24/663746
Responsible Officer(s) Te Pou Matua:	Jessica Garrett, Manager Community Governance
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider applications for funding from its Better-Off Fund as listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
67807	Te Korowai o Grannies	Establishment of Hornby Community Garden(s) and Tangi Pack	$30,000	$30,000
67841	Halswell Community Church	Halswell Youth Activations	$40,000	$40,000
67811	Halswell Community Patrol Incorporated	Patrol Car and Operational Costs	$50,000	$50,000
67806	Riccarton Community Church/CDN Trust	Mobile Youth Centre (MYC)	$119,500	$119,500
67839	Wharenui Amateur Swimming Club Inc	Reducing Barriers – Learning to Swim	$10,000	$10,000
67808	CCC Parks Team in partnership with Woodland Escape Limited/Matatiki Hornby Centre	Matatiki Play Space	$40,000	$40,000
67809	CCC Parks Team	Wycola Park Playground Sunshades and Picnic Benches	$34,000	$34,000
67810	Halswell Residents Association Incorporated (Halswell ANZAC Committee)	Halswell War Memorial Improvements	$5,000	$5,000
67812	Lions Club of Halswell District Inc	Gazebo Replacement	$6,000	$6,000
67813	South West Sport and Recreation Hub Incorporated	Halswell Basketball Court	$100,000	$33,000

1.2 There is currently a balance of $367,500 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receive the information in the Waipuna Halswell-Hornby-Riccarton - Better-Off Fund Applications for Consideration Report.

2. Note that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $30,000 from its Better-Off Fund to Te Korowai o Grannies towards the Establishment of Hornby Community Garden(s) and Tangi Pack Project.

4. Approves a grant of $40,000 from its Better-Off-Fund to Halswell Community Church towards the Halswell Youth Activations Project.

5. Approves a grant of $50,000 from its Better-Off-Fund to Halswell Community Patrol Incorporated towards the Patrol Car and Operational Costs project.

6. Approve setting aside $119,500 from its Better-Off-Fund towards the Mobile Youth Centre (MYC) Project subject to the development of a sustainable project plan.

7. Approves a grant of $10,000 from its Better-Off-Fund to Wharenui Amateur Swimming Club Inc towards the Reducing Barriers – Learning to Swim Project.

8. Approves a grant of $40,000 from its Better-Off-Fund to the CCC Parks Team in partnership with Woodland Escape Limited/Matatiki Hornby Centre towards the Matatiki Play Space Project.

9. Approves a grant of $34,000 from its Better-Off-Fund to the CCC Parks Team towards the Wycola Park Playground Sunshades and Picnic Benches Project.

10. Approves a grant of $5,000 from its Better-Off-Fund to Halswell Residents Association Incorporated (Halswell ANZAC Committee) towards the Halswell War Memorial Improvements Project.

11. Approves a grant of $6,000 from its Better-Off-Fund to the Lions Club of Halswell District Inc towards the Gazebo Replacement Project.

12. Approves a grant of $33,000 from its Better-Off-Fund to South West Sport and Recreation Hub Incorporated towards the Halswell Basketball Court Project.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned to the Council's Strategic Framework and in particular the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City. The projects also align with the Te Haumako Te Whitingia Strengthening Communities Together Strategy.

3.2 The purpose of the fund is to partner with organisations and groups to support local initiatives, projects, and activities through additional Community Board funding, including a focus on supporting local action to increase climate resilience.

3.3 Projects will improve well-being by building social capital, encouraging participation, increase accessibility and connectedness – generating opportunities for youth, and diverse communities and increasing local pride.

3.4 When considering allocation of funds, priority will be given to projects/initiatives that contribute towards the following outcomes:

· Increasing the tree canopy across the city and our regional parks

· Enhancing biodiversity

· Safer neighbourhoods

· Repairing infrastructure and facilities

· Responding to climate change through adaptation planning

· Encouraging active travel

3.5 Projects should also show a strong alignment to the Council's Te Haumako Te Whitingia Strengthening Communities Together Strategy.

3.6 Priority will also be given to projects that directly contribute towards achieving Community Board Plan priorities.

Decision Making Authority Te Mana Whakatau

3.7 The Community Board has the delegated authority to determine the allocation of the Better-Off Fund for each community.

3.7.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.7.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled Organisations, or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.8 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.9 The level of significance was determined by the number of people affected and/or with an interest.

3.10 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.11 At the time of writing, the balance of the Better-Off Fund is as below.

Total Budget 2023/25	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$500,000	$132,500	$367,500	$0

3.12 Based on the current Better-Off Fund criteria, the applications listed above are eligible for funding.

3.13 The attached Project Briefs provide detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Project Brief: Establishment of Hornby Community Garden(s) and Tangi Pack	24/638255	99
b ⇩	Project Brief: Halswell Youth Activations	24/638202	103
c ⇩	Project Brief: Patrol Car and Operational Costs	24/638230	106
d ⇩	Project Brief: Mobile Youth Centre (MYC)	24/645822	109
e ⇩	Project Brief: Reducing Barriers - Learning to Swim	24/645771	113
f ⇩	Project Brief: Matatiki Play Space	24/637756	116
g ⇩	Project Brief: Wycola Park Playground Sunshades and Picnic Benches	24/637818	120
h ⇩	Project Brief: Halswell War Memorial Improvements	24/638241	124
i ⇩	Project Brief: Gazebo Replacement	24/645722	127
j ⇩	Project Brief: Halswell Basketball Court	24/637798	130

Signatories Ngā Kaiwaitohu

Author	Jess Garrett - Manager Community Governance, Halswell Hornby Riccarton
Approved By	John Filsell - Head of Community Support and Partnerships

Waipuna Halswell-Hornby-Riccarton Community Board

09 May 2024

10. Waipuna Halswell-Hornby-Riccarton Community Board Discretionary Response Fund Applications - Oak Development Trust, St Marks Retired Peoples Fellowship, Canterbury Malaysian Society, Halswell Small Dogs Owners Group, Hornby Combined Probus
Reference Te Tohutoro:	24/650043
Responsible Officer(s) Te Pou Matua:	Marie Byrne, Community Development Adviser Bailey Peterson, Community Development Adviser Sam Savage, Community Recreation Adviser
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider an application for funding from its 2023/24 Discretionary Response Fund from the organisations listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
67308	Oak Development Trust	Community Street Lighting	$2,117	$2,117
67740	Canterbury Malaysian Society Incorporated	Older Adults trip and Malaysian Independence Day	$1,898	$1,000
67772	Halswell Small Dogs (Owners Group)	Winter Dog Walk	$420	$420
67778	Hornby Combined Probus Club	40 Year Jubilee Celebration	$700	$700
67201	St Mark’s Retired Peoples Fellowship	Monthly Outings Project	$2,000	$1,000

1.2 There is currently a balance of $9,372 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receive the information in the Waipuna Halswell-Hornby-Riccarton Community Board Discretionary Response Fund Applications - Oak Development Trust, St Marks Retired Peoples Fellowship, Canterbury Malaysian Society, Halswell Small Dogs Owners Group, Hornby Combined Probus Report.

2. Note that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $2,117 from its 2023/24 Discretionary Response Fund to Oak Development Trust towards the Community Street Lighting Project.

4. Approves a grant of $1,000 from its 2023/24 Discretionary Response Fund to Canterbury Malaysian Society Incorporated towards Older Adults trip and Malaysian Independence Day.

5. Approves a grant of $420 from its 2023/24 Discretionary Response Fund to Halswell Small Dogs (Owners Group) towards the winter dog walk project.

6. Approves a grant of $700 from its 2023/24 Discretionary Response Fund to Hornby Combined Probus Club towards the 40 Year Jubilee Celebration.

7. Approves a grant of $1,000 from its 2023/24 Discretionary Response Fund to St Mark’s Retired Peoples Fellowship towards the Monthly Outings Project.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned with the Council's Strategic Framework and in particular the strategic priority “Enabling active and connected communities to own their future”. The projects also align with the Strengthening Communities Together Strategy.

3.2 The recommendations are consistent with the Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.3 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.3.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.3.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations, or Community Board decisions.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.4 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.5 The level of significance was determined by the number of people affected and/or with an interest.

3.6 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.7 At the time of writing, the balance of the 2023/24 Discretionary Response Fund is as below.

Total Budget 2023/24	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$136,030	$126,658	$9,372	$4,135

3.8 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.9 The attached Decision Matrices provides detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Waipuna Halswell-Hornby-Riccarton Discretionary Response Fund Applications Matrix 2024-05-09	24/674431	138

Signatories Ngā Kaiwaitohu

Authors

Marie Byrne - Community Development Advisor

Bailey Peterson - Community Development Advisor

Sam Savage - Community Recreation Advisor

Approved By

Jess Garrett - Manager Community Governance, Halswell Hornby Riccarton

Waipuna Halswell-Hornby-Riccarton Community Board

09 May 2024

11. Waipuna Halswell-Hornby-Riccarton Community Board Area Report - May 2024
Reference Te Tohutoro:	24/439378
Responsible Officer(s) Te Pou Matua:	Jessica Garrett, Community Governance Manager
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to provide the Board with an overview on initiatives and issues current within the Community Board area.

1.2 The report is staff generated.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receive the information in the Waipuna Halswell-Hornby-Riccarton Community Board Area Report - May 2024 Report.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity

Detail

Timeline

Strategic Alignment

Community Pride Garden Awards 2024

A joint venture between the Community Boards and the Christchurch Beautifying Association since 1997.

Certificates have now been posted out to Award recipients.

Completed

Strengthening Communities Together Strategy

Community Service Awards 2024

Community Service Awards give well-deserved recognition to the people who make our communities better places to live. They are a way of thanking and honouring volunteers who demonstrate dedication and passion, inspiring others to make service a central part of their lives.

Nominations are being processed for the Board to consider at its 13 June 2024 meeting

Strengthening Communities Together Strategy

· EID AL Fitr 2024

EID AL Fitr 2024 took place on a sunny Sunday afternoon celebrating the end of Ramadan. Held at the newly opened Multi-Cultural Centre, it was the first event of this size held at the new venue with great success.

With a variety of delicious food vendors, activities, and amusement devices, an approximate of 3000 attended the event. This day would not have gone ahead without the help of CCC, Asturlab and NZ Eid Day.

A person giving a gift to a child and their mother outdoors. A number of stalls and groups of people taking part in activities outdoors.

· Matatiki Formal Opening and Community Day

The formal opening of the new Matatiki Pool and Library Facility in Hornby was held on Friday 19th April. Manawa Whenua opened the ceremony, acknowledging the significance of the land and the new facility. Local schools Gilberthorpe and Hornby High as well as Berenardo's preschool took part, offering performances that highlighted the community's excitement for the new facility. The complex was open to the public from 3 pm allowing people to explore the new facility.

The community day was held on Saturday 20th April. Across the entire day, there were over 2800 people in attendance. A range of local community groups and food vendors set up in the car park to entertain and share information about what Hornby has to offer.

· Christchurch Heritage Festival 2024

Christchurch Heritage Festival is on its way again from 12 to 28 October (Labour Day), bringing together a wide range of community events and activities and is an opportunity to share the stories of the past that link us to this place. He tātai muka, he tātai tangata – weave together the strands, weave together the people.

Community groups, businesses and individuals who may have a great idea for an event at this year’s Heritage Festival are encouraged to apply to be part of the Christchurch Heritage Festival 2024 programme. Applications are open online from Wednesday 8 May to Monday 10 June 2024.

This year’s theme looks to explore our heritage in terms of sport, recreation and leisure. Whilst it is encouraged, it is not compulsory to relate your heritage event to the theme.

3.2 Community Funding Summary

3.2.1 For information, a summary is provided on the status of the Board's 2023-24 funding as at 22 April 2024 (refer Attachment A).

3.2.2 Youth Development Fund – Under authority delegated by the Community Board the following allocations were made in April 2024:

· $500 to Zoe Dunning towards participating in the Australian Oireachtas to be held in Gold Coast, Australia from 5 July to 8 July 2024.

· $500 to Ben McLauchlan towards participating in the Federation of International Touch World Cup 2024 to be held in Nottingham England from 15July to 21July 2024.

3.2.3 Off the Ground Fund – Under authority delegated by the Community Board the following allocation was made in April 2024:

· $400 to Mesoumah Sadat towards an Eid Celebration.

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· The decision of the council to approve the gifting of the land and building at 2/8 Goulding Avenue to the Hornby Community Care Trust has supported the Board’s 2023-25 board priority of “Support the transition of the Hornby Community Care Centre to full ownership for the Hornby Community Care Trust”.

3.3.2 Council Engagement and Consultation.

· Draft Long Term Plan 2024 - 2034

Consultation on the Draft Long Term Plan opened on 18 March 2024 and closed on 21 April 2024. The Board made a submission on the plan (see Attachment B) and has asked to speak to its submission.

There were 26 organised events held in the Board area during the submission period where the public were informed and able to provide feedback in various ways. This included;

· Displays and materials in Service Centres, libraries and other locations such as the Halswell Hub and the Hornby Hub.

· Speaking at existing opportunities such as the Hornby Workers Luncheon, Hurutini Council and Common Ground Café.

· Taking advantage of events such as the Matatiki Community Day and Hornby Night Market to provide information.

· Providing opportunities to assist residents with putting together their submission at Rārākau: Riccarton Centre.

A wall display at The Hub Hornby with a number of posters and information and a have your say sign.

Display at The Hub Hornby

An indoor information stall at the Hornby Night Market - A table with information and a two banners

Information stall at the Hornby Night Market

Four Hurutini Council members sitting around a table writing down ideas.

Hurutini Council members having their say

4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 Accessibility of pedestrian crossing - Chappie Place, Hornby

At its meeting on 14 September the Board noted that it is currently difficult for those using mobility scooters and wheelchairs to use the pedestrian crossing facility on Chappie Place, Hornby in the vicinity of “Wendy’s” and requested that staff investigate the accessibility of the pedestrian crossing facility and provide advice on measures that could improve accessibility.

Road maintenance staff have advised that it is proposed that isolated smoothing be applied to both shoulders of the road at the crossing to improve comfort and transition particularly for mobility and other impaired pedestrians. The work has been programmed for May 2024.

4.2 Former Addington saleyards site

At its meeting on 12 October the Board received a public forum presentation from the Deans Avenue Precinct Society’s presentation raising concerns about the state of the former Addington Saleyards site (25 Deans Avenue). The Board referred the issues raised to staff for investigation and to provide advice on the possible participation of the Council in a liaison group for the former Addington saleyards site.

Staff have now advised that the landowner has responsibility for this area and has declined to interact with the Council on this matter. No staff have been added to the liaison group.

4.3 Community Patrols

Community Patrols of New Zealand is dedicated to helping build safer communities in partnership with NZ Police and other organisations. Patrols in the Board area include the Hornby and Riccarton community patrols. Their Monthly Patrol Statistics can be found on the Community Patrols of New Zealand website:

Hornby Community Patrol Inc statistical information

Riccarton Community Patrol Inc statistical information

4.4 Graffiti Snapshot

For the Board’s information, attached is a Graffiti Snapshot, an update on graffiti as of March 2024 (refer Attachment C).

4.5 Customer Service Requests/Hybris Report

For the Board’s information, attached is a copy of the March 2024 Hybris Report (refer Attachment D).

The report provides an overview of the number of Customer Service Requests that have been received, including the types of requests being received and a breakdown of how they are being reported.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Waipuna Halswell-Hornby-Riccarton Community Board Funding Update - April 2024	24/674568	150
b ⇩	WHHR submission on Draft Long Term Plan 2024 - 2034	24/665252	154
c ⇩	Graffiti Snapshot - March 2024	24/671466	161
d ⇩	Halswell-Hornby-Riccarton Hybris Report - March 2024	24/671467	163

Signatories Ngā Kaiwaitohu

Authors

Noela Letufuga - Support Officer

Marie Byrne - Community Development Advisor

Faye Collins - Community Board Advisor

Bailey Peterson - Community Development Advisor

Sam Savage - Community Recreation Advisor

Hannah Martin - Community Support & Events Coordinator

Jess Garrett - Manager Community Governance, Halswell Hornby Riccarton

Approved By

Jess Garrett - Manager Community Governance, Halswell Hornby Riccarton

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

Waipuna Halswell-Hornby-Riccarton Community Board

09 May 2024

12. Election of Community Board Chairperson
Reference Te Tohutoro:	24/638378
Responsible Officer(s) Te Pou Matua:	Jessica Garrett, Manager Community Governance (jessica.garrett@ccc.govt.nz)
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose of Report Te Pūtake Pūrongo

1.1 The Local Government Act 2002 prescribes the processes by which Community Boards must elect their chairpersons and deputy chairpersons. This report describes the alternative processes available, one of which must be adopted.

1.2 The report has been written following the resignation of the current Community Board Chairperson, Helen Broughton effective as at 9 May 2024.

1.3 Helen Broughton will continue as a member of the Community Board.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the information in the report.

2. Adopts, by resolution, whether it will use System A or System B to elect a Chairperson.

3. Proceeds to elect a Community Board Chairperson.

4. In the event that the current Deputy Chairperson is elected as Chairperson, elects a Deputy Chairperson.

3. Legal Considerations

3.1 The provisions of Schedule 7 of the Local Government Act 2002 apply to Community Boards (with a small number of exclusions), with necessary modifications as if the boards were local authorities. Clause 21 of Schedule 7 requires that each Community Board, at its first meeting, must elect one of its members to be its Chairperson and another to be Deputy Chairperson.

3.2 At its Inaugural meeting on 26 October 2022 the Waipuna Halswell-Hornby-Riccarton Community Board elected Helen Broughton Chairperson and Marie Pollisco Deputy Chairperson. Helen Broughton has resigned as the Chairperson of Waipuna Halswell-Hornby-Riccarton Community Board effective 9 May 2024. A further election is therefore required to elect a new Chairperson to take office as of 9 May 2024.

3.3 The manner in which a Community Board is to elect these positions is prescribed in Clause 25 of Schedule 7 that provides that the Community Board must determine by resolution that the Chairperson and Deputy Chairperson be elected or appointed by using one of the following systems of voting:

System A

3.4 Requires that a person is elected or appointed if he or she receives the votes of a majority of the members of the Community Board present and voting; and

3.5 Has the following characteristics:

3.5.1 There is a first round of voting for all candidates; and

3.5.2 If no candidate is successful in that round there is a second round of voting from which the candidate with the fewest votes in the first round is excluded; and

3.5.3 If no candidate is successful in the second round there is a third, and if necessary subsequent, round of voting from which, each time, the candidate with the fewest votes in the previous round is excluded; and

3.5.4 In any round of voting, if two or more candidates tie for the lowest number of votes, the person excluded from the next round is resolved by lot.

System B

3.6 Requires that a person is elected or appointed if he or she receives more votes than any other candidate; and

3.7 Has the following characteristics:

3.7.1 There is only one round of voting; and

3.7.2 If two or more candidates tie for the most votes, the tie is resolved by lot.

Practical application of clause 25

3.8 Each Community Board must first determine, by resolution, which system of voting it will use, that is System A or System B.

3.9 Nominations for the position of Chairperson and Deputy Chairperson are called for.

3.10 If there is only one candidate, then the Community Board may resolve that that person be elected.

3.11 If there is more than one candidate the Community Board must then put the matter to a vote according to the system, it has adopted. The Community Board members are then asked to vote on each candidate.

3.12 The following examples may be useful to illustrate two of the system:

System A

Example 1

Three nominations are received and upon the votes being counted the result is: A (5) B (2) C (1). In this case A is elected to the relevant position.

Example 2

Three nominations are received and upon the votes being counted the result is:

A (3) B (3) C (2). In this case no candidate is successful, so a second round of voting is held for candidates A and B. The lowest polling candidate, C, is excluded.

System B

Example 1

Three nominations are received and upon the votes being counted the result is: A (5) B (2) C (1). In this case A is elected to the relevant position.

Example 2

Three nominations are received and upon the votes being counted the result is:

A (4) B (4) C (0). In this case a lot is held to determine who between A and B will be elected to the relevant position.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Sample Declaration by Chairperson of Community Board	24/733440	168