Agenda of Council - Wednesday, 3 April 2024

Karakia Tīmatanga: Given by the Mayor, Deputy Mayor, and all Councillors

The agenda was dealt with in the following order.

Councillor Fields joined the meeting at 9.32am.

Report from Joint Meeting - Waipapa Papanui-Innes-Central and Waitai Coastal-Burwood-Linwood Community Boards - 13 February 2024
9. Shirley/Marshland/New Brighton/North Parade Intersection Safety Improvement
	Secretarial note: Pursuant to Standing Order 6.8 , the Chief Executive advised that this item was withdrawn from the agenda will be reported back to a future meeting.

1. Apologies Ngā Whakapāha

Council Resolved CNCL/2024/00011

That the apologies received from the Mayor and Councillors Coker, Gough and MacDonald for partial absence be accepted.

Councillor Henstock/Deputy Mayor Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

There were no declarations of interest recorded.

3. Public Participation Te Huinga Tūmatanui

3.1 Public Forum Te Huinga Whānui

3.1.1

Andrew Hamlin

Andrew Hamlin to speak regarding whether a bylaw can be passed to regulate cats.

Secretarial note: This public forum did not proceed.

3.1.2

Life in Vacant Spaces Trust

Lydia Thomas, spoke on behalf of the Life in Vacant Spaces Trust to provide an update on the Trust’s work, partnerships, and new projects going forward.

Attachments

a Life In Vacant Spaces - Presentation to Council

3.1.3 David Lynch

David Lynch spoke regarding Hagley Park tree safety concerns.

Secretarial note: Council Officers provided verbal advice on the Council’s tree inspection processes and noted that an information report will be provided to the Council regarding how trees are managed in high pedestrian intensity areas across the city.

Attachments

a David Lynch Presentation to Council - Speaking Notes

b David Lynch Presentation to Council - Photos

3.1.4 Julie Abraham

David Lynch spoke on behalf of Julie Abraham regarding Hagley Park tree safety concerns.

3.2 Deputations by Appointment Ngā Huinga Whakaritenga

3.2.1 Hornby Community Care Centre

Bob Shearing, Chairperson, Aroha Bishop, Vice Chairperson, and Linda Turner, Manager, spoke on behalf of the Hornby Community Care Centre regarding Item 15 - Consultation Report - Future Options Hornby Library Building 2/8 Goulding Avenue.

4. Presentation of Petitions Ngā Pākikitanga

There was no presentation of petitions.

Councillor Fields left the meeting at 10.01am during consideration of Item 5 and returned at 10.04am during consideration of Item 7.1.

5. Council Minutes - 7 February 2024

Council Resolved CNCL/2024/00012

That the Council confirm the Minutes from the Council meeting held 7 February 2024.

Councillor Peters/Councillor Scandrett Carried

Councillor Henstock left the meeting at 10.02am during consideration of Item 6 and returned to the meeting at 10.09am during consideration of Item 7.2.

6. Council Minutes - 21 February 2024

Council Resolved CNCL/2024/00013

That the Council confirm the Minutes from the Council meeting held 21 February 2024.

Councillor Peters/Councillor Scandrett Carried

Councillor Gough left the meeting at 10.12am during consideration if Item 6.2 and returned at 10.15am during consideration of Item 7.3.

Councillor Scandrett left the meeting at 10.14am and returned at 10.16am during consideration of Item 7.3.

Councillor Barber left the meeting at 10.19am and returned at 10.21am during consideration of Item 7.4.

Councillor MacDonald left the meeting at 10.33am during consideration of Item 7.6. and returned at 10.39am during consideration of Item 8.

7. Monthly Report from the Community Boards - February 2024
	Lyn Leslie, Chairperson, and Penelope Goldstone, Community Governance Manager, joined the meeting for presentation of the Te Pātaka o Rākaihautū Banks Peninsula Community Board area report. Callum Ward, Chairperson, and Keir Leslie, Deputy Chairperson, joined the meeting for presentation of the Waihoro Spreydon-Cashmere-Heathcote Community Board area report. Bridget Williams, Chairperson, and Jason Middlemiss, Deputy Chairperson, joined the meeting for presentation of the Waimāero Fendalton-Waimairi-Harewood Community Board area report. Emma Norrish, Chairperson, and Simon Britten, Deputy Chairperson, joined the meeting for presentation of the Waipapa Papanui-Innes-Central Community Board area report. Helen Broughton, Chairperson, and Marie Pollisco, Deputy Chairperson, joined the meeting for presentation of the Waipuna Halswell-Hornby-Riccarton Community Board area report. Paul McMahon, Chairperson, joined the meeting for presentation of the Waitai Coastal-Burwood-Linwood Community Board area report.
	Council Resolved CNCL/2024/00014 Officer Recommendations accepted without change That the Council: 1. Receive the Monthly Report from the Community Boards February 2024. Councillor Scandrett/Councillor Coker Carried
	Attachments a Te Pātaka o Rākaihautū Banks Peninsula Community Board - Presentation to Council b Waihoro Spreydon-Cashmere-Heathcote Community Board - Presentation to Council c Waimāero Fendalton-Waimairi-Harewood Community Board - Presentation to Council d Waipapa Papanui-Innes-Central Community Board - Presentation to Council e Waipuna Halswell-Hornby-Riccarton Community Board - Presentation to Council f Waitai Coastal-Burwood-Linwood Community Board - Presentation to Council

Report from Waitai Coastal-Burwood-Linwood Community Board - 12 February 2024
8. Travis/Bower/Rookwood Intersection Safety Improvements
	Paul McMahon, Waitai Coastal-Burwood-Linwood Community Board Chairperson, joined the table to present the report and answer questions of clarification.
	Council Resolved CNCL/2024/00015 Waitai Coastal-Burwood-Linwood Community Board Recommendations to Council accepted without change That the Council: 1. Approves that in accordance with Clause 21 of the Christchurch City Council Traffic & Parking Bylaw 2017, that the path on the north side of Travis Road, commencing at its intersection with Bower Avenue, and extending in a westerly direction for a distance of 40 metres, be resolved as a bi-directional Shared Path and in accordance with section 11.4 of the Land Transport Act - Traffic Control Devices Rules: 2004. This Shared Path is for the use by the classes of road user only as defined in Section 11.1A of the Land Transport (Road User) Rule: 2004. 2. Approves that in accordance with Clause 21 of the Christchurch City Council Traffic & Parking Bylaw 2017, that the path on the west side of Bower Avenue, commencing at its intersection with Travis Road, and extending in a northerly direction for a distance of 24 metres, be resolved as a bi-directional Shared Path and in accordance with section 11.4 of the Land Transport Act - Traffic Control Devices Rules: 2004. This Shared Path is for the use by the classes of road user only as defined in Section 11.1A of the Land Transport (Road User) Rule: 2004. Deputy Mayor/Councillor Donovan Carried

Report from Waipuna Halswell-Hornby-Riccarton Community Board - 15 February 2024

10. Waka Kotahi Roading Improvements 206R Halswell Road (SH75) - Temporary Licence to Occupy and Purchase of Land

Council Resolved CNCL/2024/00016

Waipuna Halswell-Hornby-Riccarton Community Board Recommendation to Council accepted without change

5. That the Council:

a. Transfer to the Crown the “Required Land” under section 50 of the Public Works Act. The Required Land being that part of the Land A, Land C and Land E (shown labelled “E”,”H”, “I” & “J” on the Plan contained in the Draft Memorandum of Agreement attached to the report on the meeting agenda), being an area of approximately 956 square metres, subject to final survey and for the consideration of $83,130.43 plus Good and Services Tax (if any) with any adjustments made on a pro rata per metre rate if the area of land is increased.

b. Note that this Required Land will be declared road and vested in the Crown pursuant to section 114 of the Public Works Act 1981.

c. Grant delegated authority to the Property Consultancy Manager, to do all things necessary and make all decisions at his sole discretion to conclude negotiations to finalise the terms of a sale agreement with Waka Kotahi including the signing of any associated documentation to implement the sale of land and to protect the Council’s interests.

Mayor/Councillor Templeton Carried

15. Consultation Report - Future Options Hornby Library Building 2/8 Goulding Avenue

Council Resolved CNCL/2024/00017

Officer Recommendations accepted without change

That the Council:

1. Deems that the requirements of the consultation on the Future Options Hornby Library Building 2/8 Goulding Avenue are considered satisfied.

2. Notes that the outcome of the consultation on the Future Options Hornby Library Building 2/8 Goulding Avenue supports proceeding with the gifting of the Hornby Library Building 2/8 Goulding Ave to the Hornby Community Care Trust.

3. Endorses Council Officers implementing the resolutions passed at its meeting of 11 August 2022 (CNCL/2022/00079), as outlined in Attachment F of the report, which give effect to the gifting of the Hornby Library Building 2/8 Goulding Ave to the Hornby Community Care Trust.

4. Receives the business planning information provided by the Hornby Community Care Trust as outlined in Attachments B, C and D to this report, and;

a. Notes that staff have confidence that information adequately demonstrates the ability to operate and maintain the building for community service delivery.

b. Notes this is conditional upon the Council approving a grant of $315,400 to the Hornby Community Care Trust from the Capital Endowment Fund, which is sought through a separate report being considered at the same meeting of 6 March 2024.

Mayor/Councillor Peters Carried

Councillor Gough left the meeting at 10.47am during consideration of Item 16.

Councillor McLellan left the meeting at 10.47am and returned at 10.49am during consideration of Item 16.

16. Application to the 2023/24 Capital Endowment Fund - Hornby Community Care Trust

Council Resolved CNCL/2024/00018

Officer Recommendations accepted without change

That the Council:

1. Makes a grant of $315,400 from its 2023/24 Capital Endowment Fund to the Hornby Community Care Trust towards building remediation at the facility at 8 Goulding Road, conditional upon the Hornby Community Care Trust:

a. Demonstrating that it has the resources and capacity to complete the project prior to funds being drawn down.

b. Agreeing that final reporting will be submitted within 6 months of project completion.

Mayor/Councillor Peters Carried

14. Adoption of the Greater Christchurch Partnership Joint Housing Action Plan

Council Resolved CNCL/2024/00019

Officer Recommendations accepted without change

That the Council:

1. Adopts the Greater Christchurch Housing Action Plan as detailed in Attachment B of this report.

2. Notes that the Greater Christchurch Housing Action Plan was endorsed by the Greater Christchurch Partnership Committee on 8 December 2023.

3. Notes that Phase One implementation actions contained in the Greater Christchurch Housing Action Plan have been included into the appropriate Council Unit’s 2024 work programmes and can be delivered within existing resourcing.

4. Notes that on completion of Phase One of the Greater Christchurch Housing Action Plan, staff will provide a report to the Council highlighting the results of the phase one actions for consideration and to determine how to proceed, before and prior to any work on Phase Two commencing.

Mayor/Councillor Harrison-Hunt Carried

The meeting adjourned at 11.13am and reconvened at 11.31am. Councillors Barber, Donovan, Gough, Harrison-Hunt and Keown were not present.

Councillor Barber returned to the meeting at 11.32am during consideration of Item 11.

Councillors Keown and Harrison-Hunt returned to the meeting at 11.33am during consideration of Item 11.

Councillor Donovan returned to the meeting at 11.34am during consideration of Item 11.

Councillor Keown left the meeting at 12.09pm and returned at 12.12pm during consideration of Item 11.

Councillor Fields left the meeting at 12.32pm and returned at 12.35pm during consideration of Item 11.

Councillor Barber left the meeting at 12.35pm and returned at 12.39pm during consideration of Item 11.

Councillor Gough returned to the meeting at 12.40pm during consideration of Item 11.

The meeting adjourned at 12.59pm and reconvened at 2.01pm during the debate of Item 11. Councillors Gough, Keown, and MacDonald were not present at this time.

Councillor Harrison-Hunt joined the meeting at 2.01pm via audio/visual link and joined the meeting in person at 2.09pm during consideration of Item 12.

11. 2023-2024 Residents' Survey Results
	Council Resolved CNCL/2024/00020 Officer Recommendation accepted without change That the Council: 1. Receive the information in the 2023-2024 Residents’ Survey report. Mayor/Councillor MacDonald Carried
	Secretarial Notes: During consideration of the report, the meeting requested the following: 1.1 An assessment of how the Residents’ Survey results align with the draft Long-Term Plan 2024-34, with a report back in time for the final adoption of the Long-Term Plan 2024-34. 1.2 It was noted that the Executive Leadership Team will review the survey and highlight key areas for improvements which will be workshopped with Councillors.
	Attachments a 2023-2024 Residents' Survey Results - Staff Presentation to Council

Councillor Keown returned to the meeting at 2.09pm during consideration of Item 12.

The meeting adjourned at 2.23pm and reconvened at 2.28pm during consideration of Item 12. Councillor MacDonald was not present.

Councillor MacDonald returned to the meeting at 2.29pm during consideration of Item 12.

12. Hearing Panel's report to the Council on the proposed Equity and Inclusion Policy
	Councillor Templeton, Chair of the Hearings Panel, presented Item 12 and answered questions of clarification from Councillors. The Hearings Panel Recommendations were Moved by Councillor Templeton and Seconded by Councillor Coker. During debate, Councillor Johanson put forward an amendment to include an additional reference to the Policy, regarding supporting young people and children in our city (refer to recommendation 6 below). Clarification was sought on whether the amendment would require sending the report back to the Hearings Panel for further consideration. This was confirmed by the Chief Executive following the adjournment. The meeting adjourned from 2.23pm to 2.28pm. Upon reconvening, the amendment was debated, put to the vote and declared lost by way of division. The original Hearings Panel Recommendations were then put to the vote, and declared carried.
	Hearings Panel Recommendations – Moved/Seconded That the Council: 1. Revokes the following polices: a. Ageing Together Policy 2007 b. Children’s Policy 1998 c. Community Van Policy 1990 d. Early Childhood Education Policy 1998 e. Equity and Access for People with Disabilities Policy 2001 f. Social Wellbeing Policy 2000 g. Winning Women Charter Policy 1995 h. Youth Policy 1998. 2. Adopts the Equity and Inclusion Policy 2024 in its final form as set out in Attachment A. 3. Approves that staff are otherwise authorised to correct any typographical errors and to make minor changes to the Policy. 4. Prioritises an assessment of public Community Board and Council meeting rooms and processes to identify barriers to inclusion and participation, and reports to the Council by 30 June 2024 with recommendations. 5. Notes the concerns raised in submissions around engagement and access to Council information and considers whether additional budget is needed in the Long-Term Plan to enable participation. Councillor Templeton/Councillor Coker Moved/Seconded
	Amendment - Council Decision 6. That the policy be amended to include an additional reference to supporting young people and children in our city. The division was declared lost* by 4 votes to 11 votes the voting being as follows:* *For:* Councillor Donovan, Councillor Johanson, Councillor Keown and Councillor Peters *Against:* Mayor Mauger, Deputy Mayor Cotter, Councillor Barber, Councillor Coker, Councillor Fields, Councillor Henstock, Councillor MacDonald, Councillor McLellan, Councillor Moore, Councillor Scandrett and Councillor Templeton *Abstained:* Councillor Harrison-Hunt Councillor Johanson/Councillor Donovan Lost
	Council Resolved CNCL/2024/00021 Hearings Panel Recommendations accepted without change That the Council: 1. Revokes the following polices: a. Ageing Together Policy 2007 b. Children’s Policy 1998 c. Community Van Policy 1990 d. Early Childhood Education Policy 1998 e. Equity and Access for People with Disabilities Policy 2001 f. Social Wellbeing Policy 2000 g. Winning Women Charter Policy 1995 h. Youth Policy 1998. 2. Adopts the Equity and Inclusion Policy 2024 in its final form as set out in Attachment A. 3. Approves that staff are otherwise authorised to correct any typographical errors and to make minor changes to the Policy. 4. Prioritises an assessment of public Community Board and Council meeting rooms and processes to identify barriers to inclusion and participation, and reports to the Council by 30 June 2024 with recommendations. 5. Notes the concerns raised in submissions around engagement and access to Council information and considers whether additional budget is needed in the Long-Term Plan to enable participation. Councillor Templeton/Councillor Coker Carried Councillors Johanson, Keown, and Peters requested that their votes against Resolution 1 be recorded. Councillor Henstock requested that her abstention from Resolutions 1-5 be recorded.

13. Decision to adopt the Greater Christchurch Spatial Plan

Council Resolved CNCL/2024/00022

Officer Recommendations accepted without change

That the Council:

1. Receives the Greater Christchurch Partnership Committee resolutions from 16 February 2024 as detailed in Attachment A of this report.

2. Adopt the final version of the Greater Christchurch Spatial Plan as recommended by the Hearings Panel detailed in Attachment C of this report as:

a. The Spatial Plan for Greater Christchurch; and

b. The joint Future Development Strategy for Greater Christchurch for the purposes of meeting the obligation to produce a Future Development Strategy under section 3.12(1) of the National Policy Statement on Urban Development 2020.

3. Delegates authority to the Independent Chair of the Greater Christchurch Partnership to authorise any amendments of minor effect, or to correct minor errors to the final version of Greater Christchurch Spatial Plan and make design edits prior to formal public circulation.

4. Acknowledge and thank the following Hearings Panel members for the considerable time and effort they have contributed as part of undertaking their role as Hearings Panel members: Stephen Daysh (Independent Chair); Robbie Brine (Waimakariri District Council); Grant Edge (Environment Canterbury); Gail Gordon (Mana Whenua); Victoria Henstock (Christchurch City Council); Nicole Reid (Selwyn District Council); and Kate Styles (Central Government Representative, Ministry of Housing & Urban Development).

Mayor/Councillor Harrison-Hunt Carried

17. Hagley Park Shelters Demolition

The Officer Recommendations were Moved by the Mayor and Seconded by Councillor Peters.

During debate, Deputy Mayor Cotter Moved an amendment, Seconded by Councillor Fields, to retain the two earthquake prone buildings, located in North Hagley Park as detailed in the map in Attachment A of the report. The Chief Executive advised that, pursuant to Standing Order 18.7, the amendment was a direct negative to the Motion, and therefore was not able to be put to vote.

Debate on the original Motion continued, and when put to the vote, the Motion was declared carried.

Council Resolved CNCL/2024/00023

Officer Recommendations accepted without change

That the Council:

1. Approve the demolition of the following two earthquake prone buildings, located in North Hagley Park as detailed in the map in Attachment A of this report:

a. The Storage building located to the west nor-west of John Burns Bridge crossing the Avon River from Park Terrace across from Salisbury Street.

b. The Shelter building located to the west nor-west of the United Croquet Club.

2. Delegate to the Manager Operations Parks Buildings the authority to implement the demolition of the two earthquake prone buildings and remediation of the sites, as referred to in recommendation 1.

Mayor/Councillor Peters Carried

Councillor Coker requested that her abstention be recorded.

20. Resolution to Exclude the Public Te whakataunga kaupare hunga tūmatanui

Council Resolved CNCL/2024/00024

That at 3.04pm the resolution to exclude the public set out on pages 821 to 822 of the agenda be adopted.

Councillor Scandrett/Councillor Harrison-Hunt Carried

The public were re-admitted to the meeting at 3.11pm.

The Mayor and Councillors Coker and MacDonald left the meeting at 3.13pm.

Deputy Mayor Cotter assumed the Chair for consideration of Items 18 and 19.

18. Three Waters Activities Report - October, November and December 2023

Council Resolved CNCL/2024/00025

Officer Recommendations accepted without change

That the Council:

1. Receive the information in the Three Waters Activities Report – October, November and December 2023.

Deputy Mayor/Councillor Barber Carried

Secretarial Notes: During the consideration of the report, the meeting requested the following:

1.1 Advice on how the Council could pursue a request to Central Government requiring producers of metal cladding (and similar products) to treat their products prior to being sold, in order to reduce contaminants.

1.2 In relation to Plan Changes 17 (refer to page 773 of the Agenda) further information regarding:

1.2.1 What resources are required to complete the Plan Change and whether this would impact other Plan Change work programmes.

1.2.2 Confirmation on whether the Plan Change relates to residential (hillside and/or flat areas), and/or other industrial and commercial sites.

Councillor Gough returned to the meeting at 3.37pm during consideration of Item 19.

Councillor McLellan left the meeting at 3.39pm during consideration of Item 18 and returned at 3.41pm during consideration of Item 19.

19. Central City Biannual Report - July to December 2023

Council Resolved CNCL/2024/00026

Officer Recommendations accepted without change

That the Council:

1. Receive the information in the Central City Biannual Report

Councillor McLellan/Councillor Templeton Carried

Attachments

a Central City Biannual Report July to December 2023 - Staff Presentation to Council

Karakia Whakamutunga: Given by the Deputy Mayor and all Councillors

Meeting concluded at 4.00pm.

CONFIRMED THIS 3^RD DAY OF APRIL 2024

Mayor Phil Mauger

Chairperson

Karakia Tīmatanga Given by the Mayor and all Councillors

1. Apologies Ngā Whakapāha

Council Decision

There were no apologies received for Tuesday 14 February 2024.

2. Declarations of Interest Ngā Whakapuaki Aronga

Council Controlled Organisation Declarations of Interest

Councillors MacDonald and Templeton declared an interest in items within the draft Long-Term Plan 2024-34 in relation to Christchurch City Holdings Ltd.

Councillors McLellan and Henstock declared an interest in items within the draft Long-Term Plan 2024-34 in relation to ChristchurchNZ.

Councillor Gough declared an interest in items within the draft Long-Term Plan 2024-34 in relation to Transwaste Canterbury Ltd.

Councillors Barber, Gough and Peters declared an interest in items within the draft Long-Term Plan 2024-34 in relation to the Canterbury Regional Landfill Joint Committee and Canterbury Waste Joint Committee.

Councillors Barber, MacDonald and McLellan declared an interest in items within the draft Long-Term Plan 2024-34 in relation to Civic Building Ltd.

Councillors Barber and Scandrett declared an interest in items within the draft Long-Term Plan 2024-34 in relation to Venues Ōtautahi.

Councillor Peters declared an interest in items within the draft Long-Term Plan 2024-34 in relation to the Riccarton Bush Trust.

Councillor Fields declared an interest in items within the draft Long-Term Plan 2024-34 in relation to the Banks Peninsula Trust.

Deputy Mayor Cotter and Councillor Peters declared an interest in items within the draft Long-Term Plan 2024-34 in relation to the Central Plains Water Trust.

Other Organisations Declarations of Interest

It was noted that Councillors involved with other External Bodies, Organisations, Trusts or Other Specified Interests may also have conflict of interests in items within the draft Long-Term Plan 2024-34, as identified in the Register of interests page on the Council’s website: https://ccc.govt.nz/the-council/how-the-council-works/organisation-structure/register-of-interests

Councillors’ Proposed Amendments Declarations of Interest

Councillor Henstock and McLellan declared an interest in Amendment #52 urban regeneration functions.

Councillor Keown declared an interest in Amendment #61 contestable grants funding.

3.14 Secretarial Notes: Overview of the draft Long-Term Plan 2024-2034 meeting process

1.1 The meeting convened on Tuesday 14 February 2024 and closed on Thursday 14 March 2024 for the consideration and adoption of the draft Long-Term Plan (LTP) 2024-34 for consultation.

1.2 The purpose of the Secretarial Notes below are to provide an overview of the process undertaken during the meetings.

1.3 The following key documents are available for ease of reading:

· Attachment A – The final carried resolutions (excluding any carried amendments) relating to the adoption of the draft LTP for consultation.

· Attachment B – All final carried amendments.

· Attachment C - Councillors’ proposed amendments which reflects the changes to the proposed amendments made prior to, or during the meeting (including Council Officer comments).

Tuesday 14 February 2024 - The Council considered and dealt with the following matters and recommendations:

Audit Risk and Management Committee’s recommendations, Audit New Zealand update and the Suspension of Standing Orders

1.4 Michael Wilkes, Chair of the Audit and Risk Management Committee (ARMC) presented the Committee’s recommendations from its meeting held on 8 February 2024.

1.5 Chantelle Gernetzky presented on behalf of Audit New Zealand.

1.6 The Council accepted the ARMC recommendations (refer to Resolutions 1 and 2).

1.7 The Council temporarily suspended Standing Orders.

Consideration of the draft LTP

1.8 The Council put the draft LTP, supporting technical documents and information which provides the basis for the draft LTP on the table (Original Officer Recommendations 3 and 4 Moved and Seconded) to enable the consideration of Councillors’ proposed amendments.

Councillors’ proposed amendments to the draft LTP

1.9 The Council considered and voted on Councillors’ proposed amendments to the draft LTP (refer to Attachment C which reflects the changes to the proposed amendments made prior to, or during the meeting).

1.10 The proposed amendments were considered in the following sections:

· Schedule 1 – Noting provisions.

· Schedule 2 – Requests for the Chief Executive to commission reports.

· Schedule 3 – Requests for the Chief Executive to report back on commissioning reports that may have financial or resource implications.

· Citizens and Community.

· Infrastructure and Regulation.

Wednesday 21 February 2024 - The Council considered and dealt with the following matters and recommendations:

Update regarding the latest rates increases

1.11 The Council received a Supplementary Agenda (published on 20 February 2024) which contained an update regarding the latest rates increases as a result of the carried amendments for incorporation into the draft LTP, that were resolved on 14 February 2024.

Outstanding Councillors’ proposed amendments

1.12 The Council considered and voted on the remaining Councillor proposed amendments.

Tuesday 27 February 2024 - The Council considered and dealt with the following matters and recommendations:

Updated documents

1.13 The Council received additional documents (published on 23 February 2024) which included updated versions of the Consultation Document, Proposed Fees and Charges schedule and Infrastructure Strategy.

Provisional adoption of the draft LTP

1.14 The Council provisionally adopted the draft LTP (refer to the Substantive Motion for Recommendations 3 and 4), which was subject to the inclusion of the Auditor-General’s report required by s.93C(4) of the Local Government Act (LGA) 2002.

Provisional adoption of the Consultation Document and other matters

1.15 The Council provisionally adopted the content of the Consultation Document (refer to Resolution 5) which was subject to the inclusion of the Auditor-General’s report required by s.93C(4) of the Local Government Act (LGA) 2002. The Council also instructed the Interim Chief Executive to make changes to the Consultation Document to ensure accuracy and readability of the document incorporating Council and Audit NZ feedback.

1.16 The Council resolved other matters referred to in recommendations 6 to 8.

Monday 11 March 2024 - The Council considered and dealt with the following matters:

Update regarding the audit process, the Consultation Document and consultation process

1.17 Council Officers provided the following updates:

· The Auditor-General’s report required by s.93C(4) of the Local Government Act (LGA) 2002 would be provided to the Council by 14 March 2024.

· The Consultation Document had been updated to reflect the meetings previous comments.

· As a result of not receiving the Auditor-General’s report by 11 March 2024, the previously resolved consultation dates would need to be amended at the reconvened meeting on 14 March 2024.

Thursday 14 March 2024 - The Council considered and dealt with the following matters:

Updated documents

1.18 The Council received additional documents (published on 13 March 2024) which included, updated versions of the:

· Consultation Document.

· Financial Strategy.

· Infrastructure Strategy.

· List of properties for disposal.

· Proposed Fees and Charges schedule.

Auditor-General’s audit report and formal adoption of the draft LTP and Consultation Document

1.19 The Council received the Auditor-Generals audit report (dated 14 March 2024) and authorised the Mayor to sign the Letter of Representation (refer to Resolutions 9 and 10).

1.20 Having received the Auditor-Generals report, the Council formally adopted the following for consultation (refer to Resolutions 11a to 11e):

· The draft LTP (which includes the underlying information and technical documents);

· The Consultation Document; and

· The altered consultation dates.

Attachments

a Carried Resolutions

b Carried Councillor Amendments

c Proposed Councillor Amendments (including changes made prior to, or during the meeting)

3. Draft Long-Term Plan 2024-2034

Secretarial Note: Below are the Original Officer Recommendations.

Original Officer Recommendations

That the Council:

1. Receives the information contained and referred to in the draft Long-Term Plan 2024-2034 report and the attached documents, including the draft Consultation Document, Financial Strategy and Infrastructure Strategy.

2. Notes the recommendations of the Council’s Audit and Risk Management Committee at its meeting on 8 February 2024 as detailed in Attachment E.

3. Provisionally approves and adopts for consultation the information contained or referred to in the draft Long-Term Plan 2024-2034 report which provides the basis for the draft Long-Term Plan 2024-34, together with any amendments made by resolution at the meeting, and subject to the following:

a. the passing of the Water Services Acts Repeal Bill and its commencement (to achieve compliance with the Local Government Act 2002); and

b. the inclusion of the Auditor-General’s report required by s.93C(4) of the Local Government Act (LGA) 2002, which will be supplied to the Council meeting on 11 March 2024, at which point formal adoption of the information that provides the basis for the Council’s draft Long-Term Plan, Consultation Document and audit report can occur.

4. Provisionally approves and adopts the supporting technical documents, including draft Activity Plans and Asset Management Plans (as detailed below) subject to the following:

a. the passing of the Water Services Acts Repeal Bill and its commencement (to achieve compliance with the Local Government Act 2002); and

b. the inclusion of the Auditor-General’s report required by s.93C(4) of the Local Government Act (LGA) 2002, which will be supplied to the Council meeting on 11 March 2024, at which point formal adoption of the information of the information that provides the basis for the Council’s draft Long-Term Plan, Consultation Document and audit report can occur.

c. Draft Activity Plans and Draft Asset Management Plans

d. Draft Long-term Plan 2024- 34 documents

e. Financial Overview

f. Funding Impact Statement, including Rating Information

g. Financial Prudence Benchmarks

h. Community Outcomes and Strategic Framework

i. Summary of Grants

j. Proposed Activities and Services - Statements of Service Provision

k. Proposed Capital Programme

l. Proposed Fees and Charges

m. Potential Disposal of Council-owned properties

n. Prospective Financial Statements

o. Significance and Engagement Policy (unchanged from 2019)

p. Revenue, Financing and Rating Policy

q. Liability Management Policy and Investment Policy

r. Council-controlled Organisations

s. Reserves and Trust Funds

t. Capital Endowment Fund

5. Provisionally approves and adopts for consultation, the Consultation Document (Attachment A), subject to decisions made at this meeting and subject to the following:

a. the passing of the Water Services Acts Repeal Bill and its commencement (to achieve compliance with the Local Government Act 2002); and

6. Authorises the Interim Chief Executive to make any non-material changes to the documents and/or information attached to or referred to in the draft Long-Term Plan 2024-2034 report, as well as amendments that may be required to ensure the documents and/or information align with the Auditor-General’s report as a result of the Water Services Acts Repeal Bill.

7. Notes that the list of properties in Attachment D will be consulted upon to seek community views and preferences as to their future use. This will help inform the decision to be made, when adopting the final Long-Term Plan, of retaining them for an alternative public work or declaring them surplus for disposal.

8. Approves the following process for consultation for the draft Long-Term Plan 2024-2034:

a. Consultation Document available on the Council’s website on 13 March 2024;

b. Hard copies of the draft Long-Term Plan 2024-2034 will be available from Te Hononga Civic Offices on 13 March 2024, and available from the Council’s libraries and service centres from the week commencing 18 March 2024.

c. Public Notices in The Star, The Press, and on the Council’s website signalling the start of consultation on 13 March 2024;

d. The period for making submissions will run from 9am on 13 March 2024 to midnight on 17 April 2024;

e. For people who indicate they wish to present oral submissions, hearings will be held from late April through May 2024 (exact dates will be confirmed and communicated to those submitters closer to the time). The following time allocations will apply:

i. Community Boards, Ngā Papatipu Rūnanga and other councils – 10 minutes

ii. Groups and organisations – 5 minutes

iii. Individuals – 5 minutes

f. Notes that all submissions will then be considered before the Council meets in late June 2024 to adopt its Long-Term Plan 2024-34.

3.1 Recommendations 1 and 2 (ARMC Recommendations and Audit NZ Update)

1.1 The following Council Officers presented the draft LTP report:

· Lynn McClelland, Assistant Chief Executive.

· Russell Holden, General Manager Resources / Chief Financial Officer.

· Peter Ryan, Head of Corporate Planning and Performance.

1.2 Michael Wilkes, Chair of the Audit and Risk Management Committee (ARMC) provided a verbal update regarding the Committee’s recommendations from its meeting held on 8 February 2024.

1.3 Chantelle Gernetzky spoke on behalf of Audit New Zealand.

1.4 Councillors were provided an opportunity to ask questions for clarification of Council Officers, the Chair of ARMC and Audit New Zealand.

1.5 Orginal Officer Recommendations 1 and 2 were Moved by the Mayor and Seconded by Councillor McLellan, which included a minor update to Recommendation 2 to specify the ARMC recommendations.

1.6 Recommendations 1 and 2 were put to the vote and declared carried.

Secretarial Note: In relation to resolution 2b, subsequent to the ARMC meeting on 8 February 2024, the Council elected to have the Consultation Document audited.

Council Resolved CLP/2024/00001

That the Council:

2. Notes the recommendations of the Council’s Audit and Risk Management Committee at its meeting on 8 February 2024 as follows:

a. That the Audit and Risk Management Committee recommends that the Council:

b. Be advised that in the Committee’s opinion an appropriate process has been followed in the preparation of Long-Term Plan 2024-34 information and notes that at this point in time (8 February 2024) the Council has elected not to have the Consultation Document audited.

Mayor/Councillor McLellan Carried

4 Suspension of Standing Orders

Council Resolved CLP/2024/00002

That pursuant to Standing Order 3.5 (Temporary Suspension of Standing Orders), the following Standing Orders be suspended to enable a more informal discussion:

17.5 members may speak only once.

17.6 limits on numbers of speakers

18.1 general procedure for speaking and moving motions.

18.8 foreshadowed amendments.

18.9 lost amendments.

Mayor/Councillor Templeton Carried

3.2 Recommendations 3 and 4 (draft LTP information and supporting technical documents) - Moved and Seconded

1.1 Original Officer Recommendations 3 and 4 were Moved by the Mayor and Seconded by Deputy Mayor Cotter. This was to enable the draft LTP, supporting technical documents and information which provides the basis for the draft LTP to be put on the table prior to the meeting considering Councillors’ proposed amendments.

1.2 To note, both Recommendations 3 and 4 were to provisionally approve and adopt the respective documents subject to:

· The passing of the Water Services Acts Repeal Bill and its commencement (to achieve compliance with the Local Government Act 2002); and

· The inclusion of the Auditor-General’s report required by s.93C(4) of the Local Government Act (LGA) 2002, which will be supplied to the Council meeting on 11 March 2024, at which point formal adoption of the information that provides the basis for the Council’s draft Long-Term Plan, Consultation Document and audit report can occur.

Recommendations 3 and 4 - Moved and Seconded

That the Council:

a. the passing of the Water Services Acts Repeal Bill and its commencement (to achieve compliance with the Local Government Act 2002); and

4. Provisionally approves and adopts the supporting technical documents, including draft Activity Plans and Asset Management Plans (as detailed below), which are subject to points 4i and 4ii below detailed below:

a. Draft Activity Plans and Draft Asset Management Plans

b. Draft Long-term Plan 2024- 34 documents

c. Financial Overview

d. Funding Impact Statement, including Rating Information

e. Financial Prudence Benchmarks

f. Community Outcomes and Strategic Framework

g. Summary of Grants

h. Proposed Activities and Services - Statements of Service Provision

i. Proposed Capital Programme

j. Proposed Fees and Charges

k. Potential Disposal of Council-owned properties

l. Prospective Financial Statements

m. Significance and Engagement Policy (unchanged from 2019)

n. Revenue, Financing and Rating Policy

o. Liability Management Policy and Investment Policy

p. Council-controlled Organisations

q. Reserves and Trust Funds

r. Capital Endowment Fund

i. the passing of the Water Services Acts Repeal Bill and its commencement (to achieve compliance with the Local Government Act 2002); and

ii. the inclusion of the Auditor-General’s report required by s.93C(4) of the Local Government Act (LGA) 2002, which will be supplied to the Council meeting on 11 March 2024, at which point formal adoption of the information of the information that provides the basis for the Council’s draft Long-Term Plan, Consultation Document and audit report can occur.

Mayor/Councillor Cotter Moved/Seconded

During consideration of item 3.3 Councillors’ proposed amendments Schedule, 1, 2 and 3:

· Councillor Harrison-Hunt left the meeting at 9.48am and returned at 9.49am.

· Councillor Henstock left the meeting at 10.02am and returned at 10.05am.

· The meeting adjourned at 10.05am and reconvened at 10.25am.

· Councillor Barber left the meeting at 10.42am and returned at 10.43am.

· The meeting adjourned at 10.47am and reconvened at 10.56am.

· The meeting adjourned at 11.03am and reconvened at 11.08am. Councillor Gough was not present at this time.

3.3 Councillors' proposed amendments - Schedules 1, 2 and 3

1.1 Councillors’ proposed amendments to the draft LTP were tabled at the meeting (refer to Attachment C of the Minutes which also reflects any updates to proposed amendments that were made prior to, or during the meeting).

1.2 A Motion was Moved by Councillor MacDonald and Seconded by Deputy Mayor Cotter, which agreed to note, or request reports of the Chief Executive, as outlined in the following schedules:

· Schedule 1 – Noting provisions.

· Schedule 2 – Requests for the Chief Executive to commission reports.

· Schedule 3 – Requests for the Chief Executive to report back on commissioning reports that may have financial or resource implications.

1.3 Councillors were provided an opportunity to ask questions of Council Officers regarding the amendments.

1.4 The meeting held one debate for this section of amendments.

1.5 The meeting put the Recommendations for Schedules 1, 2 and 3 to the vote which were declared carried (refer to resolutions CLP/2024/00003 below).

Secretarial notes:

· For clarity, the amendments included in Schedules 1, 2 and 3 referred to in resolution CLP/2024/00003 are detailed below.

· Proposed amendment A82 Youth Hub was withdrawn by Councillor Harrison-Hunt during the meeting.

· Proposed amendment A72 Northcote Road Corridor Improvements, was altered to a noting provision and included in Schedule 3 during the meeting.

Council Resolved CLP/2024/00003

That the Council:

Schedule 1:

1. Notes the matters outlined in Schedule 1, as tabled at the meeting, are already accounted for in the draft Long-Term Plan 2024-34.

Schedule 2:

2. Requests the Chief Executive to commission the reports outlined in Schedule 2, as tabled at the meeting.

Schedule3:

3. Requests the Chief Executive to provide budget and resource implications for commissioning the reports to provide the information outlined in Schedule 3, as tabled at the meeting, and report back in time for the final Long-Term Plan 2024-34 adoption.

Councillor MacDonald/Councillor Cotter Carried

3.3 Continued. Schedule 1

That the Council notes:

A7a. Project #65405 Yew Cottage Conservation Works has a budget of $471, 884 in FY 24 and a budget of $50,188 allocated in the proposed capital programme:

A7b. That should an appropriate relocation site not be found, staff will commence the disposal process for the Yew Cottage, including the sale of the property in an as-is condition.

A9a. Project #408 Head to Head Walkway has the following proposed budget in the draft Long Term Plan 24-34:

i. $391,313 in FY25

ii. $165,808 in FY26

iii. $169,380 in FY27

A9b. Programme #16744 Programme - Regional Parks Port Hills & Banks Peninsula New Development budget includes $725,765 for the Head to Head Walkway in FY 28 to FY 31.

A12a. The following funding for #32243 Eastman Sutherlands & Hoon Hay Stormwater Basin LTP 2024-34 budget has recently been secured via a change request and is reflected in the Proposed Capital Programme:

i. $2,650,028 in FY 25

ii. $3,994,468 in FY 26

iii. $1,249,966 in FY 27.

A13a. #2415 Programme - SW Management Plan on Pūharakekenui - Styx Waterway Detention & Treatment has a LTP 2024-34 budget of $19,101,058, which is phased to take account of design, consenting, tendering and known planned development timeframes, with construction to be completed once all consents received.

A14a. #74801 SW Waitaki Treatment Facility (OARC) has an LTP 2024-34 budget of $13,508,411, which is phased to take account of design, consenting and tendering timeframes, with construction to be completed once all consents received.

A15a. SW ANZAC to Waitaki Stopbank (OARC) has an LTP 2024-34 budget of $28,223,385, which is phased to take account of design, consenting and tendering timeframes, with construction to be completed once all consents received.

A17a. Options to remediate regular flooding on Waterloo Road between Kissel Street and Kirk Road are under investigation and final works are currently funded within the draft 2024-34 Long Term Plan but have yet to be prioritised and programmed.

A25a. Work is underway with the Community Board to suppress anti-social road use via interventions at the intersection of Dyers Pass Road, Governors Bay Road and Main Road and via traffic calming measures in Governors Bay; and

A25b. Staff will consider how to report progress on minor safety work direct to the Council.

A26a. The budget for #68430 Ferry road - Active Transport Improvements in the draft Long Term Plan 24-34 is $593,221, being:

i. $49,500 in FY 25

ii. $363,721 in FY 26

iii. $180,000 in FY 27.

A27a: The draft Long Term Plan 24-34 includes $500,000 in FY27 for the installation of an accessible toilet/changing facility at Taiora QEII, with options to bring work forward if able.

A34a. Notes that the implementation of the Urban Forest Plan at Denton Park is already funded in the draft Long Term Plan 24-34, with public consultation on proposed changes expected in May 2024 to allow community feedback on which trees to plant, retain and replace.

A38a. The capital project #38090 - Greens Stormwater facility is currently fully funded within the 2024-2034 draft LTP following a change request through Council with funding starting in FY25.

A92a. Staff have been requested to communicate the Capital and Operational costs of Te Kaha to ratepayers, separate to the base rates cost to ratepayers, in the Long Term Plan 24-34 and in future Annual Plan processes of 25-26 and 26-27.

A108a. Staff will table a report in FY24 or FY25 that provides an update to Council on the District Plan change process as it affects live music venues in the central city which will inform a future discussion around funding acoustic assessment trials in the 2025/2026 Annual Plan.

A121a: Staff will work with local councillors to address street cleanliness, litter and fly tipping around the University and will discuss with the Community Board in the first instance.

3.3 Continued. Schedule 2

That the Council requests staff to investigate and report back on:

A19a. Options for leasing parts of the Civic Building, including to Council-Controlled Organisations and Council-Controlled Trading Organisations.

A20a. Opportunities and mechanisms for establishing partnerships with existing youth-focused organisations for establishing a dedicated youth space in the Riccarton ward that is accessible by public transport to service youth from a multi-ward catchment, in time for the Annual Plan 25-26 considerations, noting that this will rely on the Waipuna Community Board prioritising this work.

A21a. How the Council can support the Air Force Museum on its extension through the Capital Endowment Fund.

A81a. Options and timeframes for revising the Long Term Plan 24-34 capital programme that responds to the Central Government’s directions around transport and maximises opportunities for external funding, in time for adoption of the final Long Term Plan 24-34.

A83a. Options of changes to the District Plan that would facilitate the provision of residential building along Norwich Quay in Lyttelton, with advice - including a feasibility assessment - to be provided in calendar year 2024.

A84a. Options for improving public trust and engagement and promoting diversity of thought in the Council's Annual Plan 25-26 process, including implementing ward-based 'citizen assemblies'.

A109a. Options for streamlining the Council’s tree management functions, in time for consideration of the adoption of the Long Term Plan 24-34 in June 2024.

A110a. Options and timeframes for the installation of a public toilet in the Church Corner area in catchment of the Upper Riccarton Memorial Library site, for FY 27/28.

A111a. The Citizens Experience Programme with options on how this work programme can be accelerated to continue to promote engagement, improve accessibility, raise levels of public trust and increase overall efficiency, by May 2024.

A123a. Increasing the use of permeable surfacing as a tactical response to reducing the risk and effects of flooding, with the report back to be via a briefing or via the quarterly Transport Unit report within the next 12 months.

A124a. The requirements for a pedestrian crossing on Governors Bay Road between Rāpaki Drive and Ōmaru Road in line with the objectives of the minor safety programmes (#50462 and #65924), with the report back to the Community Board.

A131a: Options to increase engagement opportunities for residents that face language barriers, including regulatory and compliance matters, engagement and access to digital content.

A132a: Key city priorities for permanent net provision in Parks for key sports such as basketball and soccer-football, along with advice on a trial installation to determine value for money for net use, in FY 25.

A95: That the Council asks the Chief Executive to review and identify options for further savings in the Final Long Term Plan 24-34 or to bake-in to future Annual Plans and report back before June 2024.

A93: That the Council asks the Chief Executive to report back to Council in relation to increasing the vacancy provision from 3% to 7.5%

A128. That the Council notes:

A128a. Staff will provide advice to the Community Boards regarding culvert and road reserve maintenance levels of service, available budgets and funding requirements so the Boards can appropriately address concerns through their priorities.

3.3 Continued. Schedule 3

That the Council requests the Chief Executive to provide budget and resource implications for commissioning the following reports, and report back in time for the final Long-Term Plan 2024-34 adoption:

A44a: A report back on the logistics to establish an Activity Management Plan for the Ōpāwaho Heathcote River and surrounds.

A72a: Options and timeframes for undertaking a feasibility study for project #915 Northcote Road Corridor Improvements without impacting rates this year, as part of the Annual Plan considerations.

A22a: Options and timeframes for designing, applying and considering a global consent for cemetery headstones in the Banks Peninsula.

A33a. The value and cost of a public transport bus lounge at Eastgate Mall (similar to Riccarton Road bus lounge) in time to inform the next draft Annual Plan.

A48a. Options and timeframes for working with owners of buildings or sites that are perceived as barriers to regeneration in New Brighton in a similar manner to the approach taken to the ‘Dirty 30’ in the Central City.

A52a. Identifying internal and external duplications in relation to the Council's urban regeneration functions, in time for the Long Term Plan 24-34 considerations.

A64a: Costed options and timeframes to bring Project #266601, 26602, 26603 Major Cycleway - Ōtākaro-Avon Route (Sections 1-3) (OARC) forward to allow construction to begin in FY26, including an option for Rapid Roll Out Design, in time to allow a decision for the LTP for an earlier start, if possible.

A66a: Costed options and timeframes for the design, planning, consenting and construction of an informal cycleway or shared path alongside Marine Parade by 2025/26.

A68a. Investigate costed options and timeframes for including additional improvements to the intersection of Waterloo Road and Gilberthorpes Road alongside Project #26608 - Major Cycleway - South Express Route (Section 1) Hei Hei to Jones ((Execute) Construction), including options for either installing traffic signals or making Waterloo Road a left in, left out only from Gilberthorpes Road.

A87a: Measures taken to reduce the carbon output of staff trips to Banks Peninsula, including but not limited to rideshare, by the end of December 2024.

A89a. Options for enabling and funding the Community Boards to have greater autonomy to make local transport decisions, in time to inform the Annual Plan 25-26.

A96a. Options for reducing the Council’s digital operational budget by $1 million and report back to the Council by May 2024 to allow for consideration in the Long Term Plan 24-34.

A114a. Costed options and timeframes for the construction of a footpath or shared path along Cashmere Road between Sutherlands Road and Halswell Quarry carpark, noting existing footpaths along Cashmere Road between Halswell Quarry car park and Kennedy’s Bush Road.

A119a: Costed options and timeframes for providing walking and cycling connections between the 418 Main South Road (The Hub Hornby) and the Hornby Mega Centre on Main South Road.

A122a: Opportunities to develop a community-led parks and berms maintenance program with community groups and community minded people, including options to consider a pilot project.

During consideration of item 3.4 Councillors' proposed amendments - Citizens and Community:

· Councillor Gough returned to the meeting at 11.15am.

Minute’s Silence

The meeting held a minute’s silence to acknowledge a year since Cyclone Gabrielle devastated communities along the North Islands East Coast, especially Hawkes Bay and Tairawhiti. The Mayor’s words are below:

Today marks a year since Cyclone Gabrielle devastated communities along the North Islands East Coast, especially Hawkes Bay and Tairawhiti. At the moment there are commemoration services happening across the Hawkes Bay right now to remember one year on. We know Mother Nature can be a tough beast here in Christchurch and in a sign of respect and standing with our friends up North, I ask you all to join me in standing for a moments silence.

During consideration of item 3.4 Councillors' proposed amendments - Citizens and Community:

· Councillor Donovan left the meeting at 12.00pm and returned at 12.02pm.

· Councillor MacDonald left the meeting at 12.11pm and returned at 12.12pm.

· The meeting adjourned at 12.17pm and reconvened at 12.26pm. Councillor Gough was not present at this time.

· Councillor Gough returned to the meeting 12.27pm.

· The meeting adjourned at 1.21 pm and reconvened at 2.22 pm.

3.4 Councillors' proposed amendments - Citizens and Community

1.2 Councillors were invited to Move and Second their proposed amendments to the draft LTP relating to citizens and community matters.

1.3 Councillors were provided an opportunity to ask questions of Council Officers regarding the amendments.

1.4 The meeting held one debate for this section of amendments.

1.5 The meeting voted on following amendments as a block (refer below to the individual voting record):

· A1.1 New Dog Park Southwest Christchurch, A2 Branston Park changing facility and toilets, A4 Addington Park toilet facilities, A8 Wainui toilet facilities, A10 Linwood Woolston greenspace and A86 Objectives of Urban Forest Plan.

1.6 The meeting voted on the remaining citizen and community amendments individually (refer below to the individual voting record).

Secretarial notes:

· Proposed amendment A76 Botanic Garden car parking charges was not considered due to a lack of a Seconder.

· Proposed amendment A32 Events Ecosystem Fund was withdrawn by Deputy Mayor Cotter during the meeting.

· Proposed amendment A58 Safe School Passage was moved to Infrastructure and Regulations category and considered at the reconvened meeting on 21 February 2024 (refer to section 3.6 below for the individual voting record).

· Proposed amendments A31 from Councillor Moore and A130 from Councillor Harrison-Hunt (both relating to the Events Ecosystem Fund) were left to lie on the table to be considered at the Consultation Document section of the meeting.

· Proposed amendments A28 Sustainability Fund and A55 Biodiversity Fund were foreshadowed amendments and considered after amendment A29 Community Grants and Funds.

· Proposed amendment A5 Upper Riccarton Memorial Pocket Park was voted on during the debate for the infrastructure and regulation amendments section.

· Proposed amendment A6 Sockburn Park was left to lie on the table, which was considered at the reconvened meeting on 21 February 2024 (refer to section 3.6 below for the individual voting record).

Council Resolved CLP/2024/00004

A1.1 – New Dog Park – South West Christchurch

A1.1: That the Council:

A1.1a. Confirms budget for #74029 - New Dog Park - South West Christchurch is within the draft Long-Term Plan 24-34.

Councillor Moore/Councillor Harrison-Hunt Carried

Council Resolved CLP/2024/00005

A2 – Branston Park changing facility and toilets

A2. That the Council:

A2a. Confirms funding for the design and construction of a replacement changing facility and public toilets on Branston Park, Hornby is funded within #61793 - Programme - Community Parks Planned Buildings Renewals in the draft Long-Term Plan 24-34.

Councillor Peters/Councillor Harrison-Hunt Carried

Council Resolved CLP/2024/00006

A4 – Addington Park toilet facilities

A4. That the Council:

A4a. Confirms that the design and construction of renewed toilet facilities on Addington Park is budgeted within the #61793 - Programme - Community Parks Planned Buildings Renewals in the draft Long-Term Plan 24-34.

Councillor Coker/Councillor Harrison-Hunt Carried

Council Resolved CLP/2024/00007

A8 – Wainui toilet facilities

A8. That the Council:

A8a. Confirms that the renewal of the toilet facilities in Wainui Banks Peninsula is budgeted within #61741 - Programme - Regional Parks Planned Buildings Renewals in the draft Long-Term Plan 24-34.

Councillor Fields/Councillor McLellan Carried

Council Resolved CLP/2024/00008

A10 – Linwood Woolston greenspace

A10: That the Council notes that funding is available for the acquisition of additional greenspace in Linwood Woolston.

Councillor Johanson/Councillor McLellan Carried

Council Resolved CLP/2024/00009

A86 – Objectives of Urban Forest Plan

A86: That the Council:

A86a: Requests staff provide a report to provide details on the implementation of Action 2 of Objective 1.1 and Action 1 of Objective 1.3 of the Urban Forest Plan in time for the final Long Term Plan considerations.

Councillor Coker/Councillor Harrison-Hunt Carried

Council Decision

A3 – Pest Plant Management Plan

A3. That the Council:

A3a. Invests $120,000 in FY 2024/25 to implement the Council's Pest Plant Management Plan currently being finalised.

Councillor Coker/Councillor Harrison-Hunt Lost

Council Resolved CLP/2024/00010

A11 – Bexley Dog Park

A11. That the Council notes:

A11a. The grass at the Bexley Dog Park will be replaced using existing operational budget in the draft Long-Term Plan 24-34 via the improved maintenance programme, which is due to commence from 1 July 2024.

Councillor Johanson/Councillor Harrison-Hunt Carried

Council Resolved CLP/2024/00011

A35 – Community Parks Planned Asset Renewals

A35. That the Council:

A35a. Increases the proposed capital budget for #61796 - Programme - Community Parks Planned Asset Renewals (Concept) in the draft Long-Term Plan 24-34 by $1,813,463 as follows:

i. an increase of $507,231 to $1,014,462 in FY 25

ii. an increase of $696,620 to $1,393,240 in FY 26

iii. an increase of $609,612 to $1,219,214 in FY 27.

Councillor Coker/Councillor Moore Carried

Council Resolved CLP/2024/00012

A36 – Coastal and Plains Restoration and Pest Control

A36: That the Council:

A36a: Increases the budget for 75711 - Coastal and Plains Restoration and Pest Control in the draft Long-Term Plan 2024-34 by $597,500 as follows:

i. an increase of $150,000 to $300,000 in FY2025

ii. an increase of $147,500 to $300,000 in FY2026

iii. an increase of $300,000 to $300,000 in FY2027.

Councillor Coker/Councillor Harrison-Hunt Carried

Council Resolved CLP/2024/00013

A37 – Port Hills and Banks Peninsula Restoration and Pest Control

A37: That the Council:

A37a. Increases the budget for 75712 - Port Hills and Banks Peninsula Restoration and Pest Control in the draft Long Term Plan 2024-34 by $597,500 as follows:

i. an increase of $150,000 to $300,000 in FY2025

ii. an increase of $147,500 to $300,000 in FY2026

iii. an increase of $300,000 to $300,000 in FY2027.

Councillor Coker/Councillor Harrison-Hunt Carried

Council Resolved CLP/2024/00014

A53 – Preston / Marshlands Community Facility

A53. That the Council:

A53a. Includes $800,000 in FY 32/33 and $2,000,000 in FY 33/34 of capital funding in the draft Long Term Plan 24-34, towards the development of a locally focused community facility in partnership with a community-based organisation, in the Preston's/Marshland area as generally envisaged by the Council's Community Facility Network Plan 2020 and the Waitai Coastal-Burwood-Linwood Community Board Plan 2022/25.

A53b. Notes that the Council's contribution is conditional upon:

i. An identified community partner organisation contributing 50% of the construction cost (not including land improvements).

ii. The facility scope not duplicating or otherwise compromising other Council or community, recreation, sporting or community services in the local area.

iii. A feasibility study and business plan confirming the need for a facility, its scope, accessibility to community, and sustainable ongoing operation by a community partner organisation with no ongoing operational contribution by the Council.

A53c. Continues to investigate appropriate Council-owned land in the Preston's/Marshland area to locate the community facility, noting that any Council financial contribution can be applied to land improvements to best accommodate a facility on the site.

Councillor Barber/Mayor Carried

Council Decision

A54 – Temporary facility for South Library

A54. That the Council:

A54a. Includes budget in the draft Long-Term Plan 24-34 for a temporary facility for the South Library during the rebuild at a budget of $375, 000 in FY 24/25, $750, 000 in FY 25/26 and $375,000 in FY 26/27.

Councillor Coker/Councillor Harrison-Hunt Lost

Council Decision

A56 – Shirley Community Centre

A56. That the Council:

A56a. Notes that project #20053 Shirely Community Centre budget in the proposed Capital Programme for the draft Long-Term Plan 24-34 has allocated budget in FY 29/30 and FY 30/31; and

A56b. Agrees to bring forward the budget for the Shirely Community Centre in the draft Long Term Plan 24-34 as follows:

i. $245,346 in FY 25

ii. $1,200,000 in FY 26

iii. $2,260,000 in FY 27

A56c. Notes that the budget for the operational costs of the Shirley Community Centre are unlikely to exceed $40,000 per annum, and that this budget will be dealt with through the Annual Plan 25-26 process.

Councillor Cotter/Councillor McLellan Lost

Council Resolved CLP/2024/00015

A57 – Community Facility Maintenance

A57. That the Council:

A57a. Includes $178 499 per annum to the facilities maintenance budget to maintain community facilities to a minimum standard in the draft Long Term Plan 24-34 and brief Council on the forward work programme for community facilities, including which facilities are in managed decline and expected to eventually be taken out of service prior to the Long Term Plan adoption meeting.

Councillor Templeton/Councillor Coker Carried

Council Decision

A59 - Lower Ōpāwaho /Heathcote River Guidance Plan

A59. That the Council:

A59a. Allocates $5 million over 10 years of the draft Long Term Plan 24-34 to:

A59i. Provide necessary expertise to develop the Lower Ōpāwaho /Heathcote River Guidance Plan into an implementation plan with prioritised projects; and

A59ii. Commence implementation.

A59b. Notes that the Waihoro Spreydon-Cashmere-Heathcote Community Board will consider sponsoring the Ōpāwaho Heathcote River Network and contribute Better Off funding to the project.

Councillor Johanson/Councillor Coker Lost

Council Decision

A75 - Ngā Puna Wai Sports Hub Tennis Courts

A75: That the Council removes the pay to play system at Ngā Puna Wai Sports Hub Tennis Courts from the draft 2024-34 Long Term Plan.

Councillor Moore/Councillor Harrison-Hunt Lost

Council Resolved CLP/2024/00016

A80 – Carbon impact

A80. That the Council continue to improve its ability to assess the carbon impact of capital projects to enable more fully informed decision making and that staff report back to Council by 31 August 2024 at latest on a staged path to build this into future reporting, noting that initial assessments have been made for this LTP based on emissions factors and that work in this space is continuing to evolve.

Councillor Coker/Councillor Harrison-Hunt Carried

Council Resolved CLP/2024/00017

A127 – Duvauchelle toilet facilities

A127: That the Council:

A127a: Add the following budget to FY 25 of the Long Term Plan 24-34 for provision of a temporary toilet at Duvauchelle boat ramp:

i. $5,000 Capex

ii. $10,000 Opex; and

A127b: Request staff to investigate and report back on options for permanent toilet facilities at Duvauchelle boat ramp.

Councillor Fields/Councillor Coker Carried

Council Decision

A29 – Community Grants and Funds

A29. That the Council:

A29a. Agrees that all Council's Community Grants and Funds are held at the level dated 1/7/2023, and are not adjusted for inflation in the draft Long Term Plan 24-34.

Councillor MacDonald/Councillor Gough Lost

Council Decision

A28 – Sustainability Fund

A28. That the Council:

A28a. Increases the Sustainability Fund budget by $20,000, from $380,000 to $400,000 in FY 25 in the draft Long-Term Plan 24-34.

A28b. Notes the Sustainability fund is currently scheduled to end after FY 25.

A28c. Agrees to reinstate the Sustainability Fund at $400, 000 in FY 26 and $400,000 in FY 27 in the draft Long Term Plan 24-34.

Councillor Coker/Councillor Harrison-Hunt Lost

Council Decision

A55 - Biodiversity Fund

A55. That the Council:

A55a. Increases the Biodiversity Fund from $340,000 to $500,000 in FY 24/25 in the draft Long-Term Plan 24-25.

Councillor Coker/Councillor Harrison-Hunt Lost

Council Resolved CLP/2024/00018

A5 - Upper Riccarton Memorial Pocket Park

A5: That the Council:

Confirms and commits to the design, consent and construction of a pocket park on the current site of the Upper Riccarton Memorial Library beginning in FY 25 in the draft Long-Term Plan 24-34.

Councillor Harrison-Hunt/Councillor Coker Carried

Councillor Scandrett requested for his abstention to be recorded.

The following Councillor left and returned to the meeting during consideration of item 3.5 Councillors’ proposed amendments infrastructure and regulation:

· Councillor Gough left the meeting at 2.47pm and returned at 2.50pm.

· Councillor Coker left the meeting at 3.03pm and returned at 3.04pm.

· Councillor Fields left the meeting at 3.28pm and returned at 3.29pm.

· Councillor Barber left the meeting at 3.33pm and returned at 3.35pm.

· Councillor Keown left the meeting at 3.48pm and returned at 3.51pm.

· Councillor Johanson left the meeting at 3.48pm and returned at 3.51pm.

· Councillor Johanson left the meeting at 4.03pm and joined the meeting via audio-visual link at 4.03pm.

· Councillor Gough left the meeting at 4.13pm and returned at 4.14pm.

3.5 Councillors' proposed amendments - Infrastructure and Regulation

1.2 Councillors were invited to Move and Second their proposed amendments to the draft LTP relating to infrastructure and regulation matters.

1.3 Councillors were provided an opportunity to ask questions of Council Officers regarding the amendments.

1.4 An additional amendment was Moved by Councillor MacDonald and Seconded by Deputy Mayor Cotter relating to rating for renewals (refer to amendment A.SM below). Councillors were provided an opportunity to ask questions of Council Officers regarding this amendment.

1.5 The meeting held one debate for this section of amendments.

1.6 The meeting voted on the infrastructure and regulation amendments individually (refer below to the individual voting record).

1.7 The meeting voted on the outstanding citizen and community amendment A5 Upper Riccarton Memorial Pocket Park (refer to section 3.4 above for the individual voting record).

Secretarial notes:

· Proposed amendment A58 Safe Passage to Schools was left to lie on table, which was considered at the reconvened meeting on 21 February 2024 (refer to section 3.6 below for the individual voting record).

· Proposed amendment A71 Evans Pass Road and Reserve Terrace Remedial Works was left to lie on table, which was to be considered at the reconvened meeting on 21 February 2024 (refer to section 3.6 below where the amendment was withdrawn by the Councillor Fields).

Council Resolved CLP/2024/00019

A.SM – Rating for renewals

A.SM That Council amends its Financial Strategy of transitioning the funding of renewal expenditure for infrastructure from Debt to Rates by 2031 with the following effect:

A.SMb. That the amount of the transition be reduced in years 1 and 2 of the 2034 Long-Term Plan with effect of providing a rates impact of -1.8% in year 1 and -1.2% in year 2, the reduction in rates being replaced by borrowing.

A.SMc. That the target date of the transition to being fully funded by rates will be moved to 2032, and years 1-3 of the Long-Term Plan will not meet the balanced budget benchmark.

Councillor MacDonald/Councillor Cotter Carried

Council Resolved CLP/2024/00020

A42 – Robinsons Bay Stormwater

A42: That the Council requests the Chief Executive to provide budget and resource implications for commissioning the following reports:

A42a: Options and timeframes for the reconfiguration of the stormwater network in Robinsons Bay to re-route the catchment along the Council road reserve rather than through private property.

Councillor Fields/Councillor McLellan Carried

Council Resolved CLP/2024/00021

A43 – Improving urban waterways

A43 That the Council:

A43a. Includes $22.5 million for Improving Urban Waterways in order to do more to improve urban water quality including increased budget for pest plant management for the Heathcote River and a plan change to protect the Heathcote/Ōpāwaho river as a site of ecological significance.

Councillor Johanson/Councillor Coker Carried

Council Resolved CLP/2024/00022

A46 - A3 New North-South Corridor Oram Avenue

A46. That the Council:

A46a. Notes that the proposed capital programme for the Long-Term Plan 24-34 has the following budget for #45165 - A3 New North-South Corridor Oram Avenue:

i. $250,000 in FY 25

ii. $50,000 in FY 26

iii. $50,000 in FY 27

iv. $50,000 in FY 30

46b. Agrees to amend the budget for project #45165 - A3 New North-South Corridor Oram Avenue in the draft Long-Term Plan 24-34 as follows:

i. $5,500,000 in FY 26; and

ii. $9,085,797 in FY 29 (to allow for possible land purchase opportunities).

Councillor Donovan/Mayor Carried

Council Resolved CLP/2024/00023

A50 - Selwyn Street Masterplan

A50. That the Council:

A50a. Increases the total budget for capital project #26622 Selwyn Street Masterplan to total $850,000 in the draft Long-Term Plan 24-34; and

A50b. Agrees to rephase the capital project #26622 Selwyn Street Masterplan Selwyn Street Masterplan to FY 28 in the draft Long-Term Plan 24-34.

Councillor Coker/Councillor McLellan Carried

Council Resolved CLP/2024/00024

A51 - Diamond Harbour Village Improvements

A51. That the Council:

A51a. Notes that the proposed Capital Programme for draft Long-Term Plan 24-34 has no budget provision for project #60387 Diamond Harbour Village Improvements; and

A51b. Agrees to amend the budget for project #60387 Diamond Harbour Village Improvements in the draft Long-Term Plan 24-34 as follows:

i. $36,319 in FY 26

ii. $112,920 in FY 27

iii. $463,875 in FY 28.

Councillor Fields/Councillor McLellan Carried

Council Resolved CLP/2024/00025

A62 – Heritage budget

A62: That the Council:

A62a. Remove the external heritage budget, except for that funded from the targeted rate; and

A63b. Request staff to investigate and report back on duplication of functions between Heritage New Zealand and the Council's internal Heritage functions.

Councillor MacDonald/Councillor Keown Carried

Council Resolved CLP/2024/00026

A63 – Traffic lights at Harewood / Breens / Gardiners Roads

A63: That the Council:

A63a. Instructs staff to install a full set of recycled traffic lights at the intersection of Harewood/Breens/Gardiners, contingent on NZTA providing funding.

Councillor Keown/Councillor Henstock Carried

Council Resolved CLP/2024/00027

A65 - Local Cycle Network - Eastern Outer Orbital

A65: That the Council:

A65a. Notes the total capital budget of $557,107 for 44700 - Local Cycle Network - Eastern Outer Orbital has been removed from the Proposed Capital Project.

A65b. Reinstates the total capital budget of $557,107 for 44700 - Local Cycle Network - Eastern Outer Orbital, being $100,000 in FY2024/25 and $457,000 in FY2025/26 to the draft Long-Term Plan 24-34.

Councillor Donovan/Councillor Fields Carried

Council Resolved CLP/2024/00028

A67 - Amyes, Awatea & Springs Intersection Safety Improvement

A67: That the Council:

A67a: Maintain the capital budget for #60099 Amyes, Awatea & Springs Intersection Safety Improvement of $198,105 in FY25, $1,126,703 in FY26.

Councillor Peters/Councillor Moore Carried

Council Decision

A73 - Major Cycleway Ōpāwaho River Route

A73: That the Council:

A73a. Retains the current budget provision in FY 25 for:

i. #26604 Major Cycleway Ōpāwaho River Route (Section 1) Princess Margaret Hospital to Corson Avenue ($210,819)

ii. #26606 Major Cycleway Ōpāwaho River Route (Section 2) Corson to Waltham ($214,748)

iii. #26605 Major Cycleway Ōpāwaho River Route (Section 3) Waltham to Ferrymead Bridge ($104,750); and

A73b. Notes this is effectively a bring back from FY 27 in the Proposed Capital Programme.

Councillor Johanson/Councillor Coker Lost

Council Decision

A74 – Hay Street Kerb and Channel Renewals

A74: That the Council:

A74a. Increases the budget for Delivery Package - Kerb and Channel Renewals - Minor Works by $4,000,000 to $6,000,000 across FY 25 and FY 26 to renew Hay Street in Bromley based on Healthy Streets principles in FY 25 and FY 26.

A74b. Notes that taking account of Healthy Streets principles may increase costs.

A74c. Notes that community consultation on design will be required.

Councillor Johanson/Councillor McLellan Lost

Council Resolved CLP/2024/00029

A79 - Church Corner Master Plan

A79. That the Council includes $20,000 in FY 28/29 in the draft Long-Term Plan 24-34 for staff to produce a Church Corner Master Plan, noting the proposed Kainga Ora development, plan change 14 implications and prospective growth in the area.

Councillor Harrison-Hunt/Councillor Coker Carried

Council Decision

A85 - Harewood Road cycleway

A85: That the Council:

A85a. Puts on hold all work related to the Harewood Road cycleway until an updated budget is made public and a funding split as well as funding from NZTA is confirmed, including not letting any contracts for any works until all funding is confirmed; and

A85b. Notes the Harewood Road rail crossing is not part of the cycleway and is not impacted by any changes to the programming of that cycleway.

Councillor Keown/Councillor Henstock Lost

Councillor Scandrett requested his abstention be recorded.

Council Resolved CLP/2024/00030

A117 – Minor Safety Improvements work programme

A117: That the Council:

A117a. Request that staff develop the work programme for #41650 – Programme – Minor Safety Improvements in FY25 based on engineering advice and feedback from the Community Boards, service requests, elected members and staff.

A117b. Note that the workplan will consider the following the sites:

i. Halswell Junction Road crossing at Copper Ridge/Knights Stream School

ii. Sabys Road crossing by Ohalloran Drive (Moore)

iii. Dunbars Road crossing at Balkwell Street

iv. Ensign Street crossing at Cunningham Place.

Councillor Moore/Councillor Harrison-Hunt Carried

Council Resolved CLP/2024/00031

A118 – New Footpaths programme

A118: That the Council increase Programme #75051 - Programme - New Footpaths from $375,000 to $1,000,000 in FY26 and then $2,000,000 per annum from FY27, with the programme work plan to be determined in FY25 based on engineering advice and feedback from the Community Boards, service requests, elected members and staff.

Councillor Moore/Councillor Harrison-Hunt Carried

Council Resolved CLP/2024/00032

A129 – Surface flooding programme

A129: That the Council:

A129a: Establish a new capital programme fund of $20 million per year, starting in FY 27, for addressing and resolving regular surface flooding at sites identified against a priority matrix established by Council in FY 25 and FY 26; and

A129b. Requests staff to report back on resolving surface flooding issues at the following sites, with options considered against the priority matrix developed:

i. Brenchley Ave

ii. Robinsons Bay stormwater diversion

iii. Cygnet Street Catchment review

iv. Cambridge Terrace between Madras and Manchester

v. Edgeware Village.

Councillor Cotter/Mayor Carried

Council Resolved CLP/2024/00033

A77 – Levels of service for leak rates

A77: That the Council:

A77a. Notes the impending repealing of the Affordable Waters Legislation and need to Council to fund improvements our 3 waters networks 2) current high leakage rate and numbers of breaks in our water network due to the earthquakes and lower rates of renewals in previous years, 3) Level of Service target of 25% in the context of previous targets of 15% (2019) and recorded leak rate of 18% in 2018.

A77b. Changes the leak rate Level of Service to be 20% by 2030 and 15% by 2034.

Councillor Templeton/Councillor Moore Carried

The meeting adjourned at 4.25pm until the conclusion of the Council Meeting on Wednesday 21 February 2024, Council Chambers, Civic Offices, 53 Hereford Street.

Wednesday 21 February 2024

The meeting reconvened at 2.11pm on Wednesday 21 February 2024, Council Chambers. Councillor Fields was not present at this time and Councillor Harrison-Hunt joined the meeting via audio/visual link.

Apologies

Council Decision

Secretarial Note: Councillor Gough was absent from the meeting on Wednesday, 21 February 2024.

Councillor Fields joined the meeting at 2.14pm during the consideration of item 4.

4. Resolution to Include Supplementary Report

A Supplementary Agenda was published on Tuesday, 20 February 2024 for consideration at the reconvened meeting on Wednesday 21 February 2024.

Council Resolved CLP/2024/00034

That the reports be received and considered at the reconvened Council meeting on Wednesday, 21 February 2024.

Open Items

5. Draft Long Term Plan 24-34 Amendments Update

Mayor/Councillor Cotter Carried

Deputy Mayor Cotter left the meeting at 2.23pm and returned at 2.24pm during consideration of item 5.

5 Draft Long-Term Plan 24-34 Amendments Update

1.1 The Council considered the supplementary report (published on Tuesday, 20 February 2024) containing an update on the draft Long-Term Plan rates increases as a result of the carried Councillor amendments on 14 February 2024.

1.2 Russell Holden, Acting General Manager Resources/CFO presented the report.

1.3 Council Officers noted that any financial implications of the Port Hill fire were not yet known but might be available prior to final adoption in June 2024.

Council Resolved CLP/2024/00035

Original Officer Recommendation accepted without change

That the Council:

1. Receive the information in the draft Long-Term Plan 24-34 Amendments Update report.

Councillor Cotter/Mayor Carried

3.6 Councillors' proposed amendments - A6, A58 and APC

1.2 The Council considered two outstanding amendments, A6 Sockburn Park and A58 Safe Passage to Schools, that were left to lie on the table on 14 February 2024.

1.3 A further amendment was Moved by Deputy Mayor Cotter and Seconded by Councillor Scandrett relating to the Capital Endowment Fund (refer to A.PC below).

1.4 The meeting put amendments A6 Sockburn Park, A58 Safe Passage to Schools and A.PC Capital Endowment Fund to the vote which were declared carried.

Secretarial note:

· Proposed amendment A71 Evans Pass Road and Reserve Terrace Remedial Works was withdrawn by Councillor Fields prior to the meeting reconvening.

Council Resolved CLP/2024/00036

A6 – Sockburn Park

A6. That the Council:

A6a. Confirms the funding for the development of Sockburn park as follows.

i. FY 26- $ 49,209

ii. FY 27- $ 95,830

iii. FY28 - $ 418,481

A6b. Notes that:

i. This is a priority of the Waipuna Halswell-Hornby-Riccarton Community Board.

ii. Scope and deliverability is subject to the findings of the contaminated land assessment in FY26.

iii. Dependent on the findings of the contaminated land assessment, funding for works has been brought forward to FY28.

Councillor Harrison-Hunt/Councillor Coker Carried

Council Resolved CLP/2024/00037

A58 – Safe passage to schools

A58. That the Council provides information on an additional $10,000 per Community Board to fund neighbourhood safety initiatives in partnership with schools on or near main arterial routes in time for the final Long-Term Plan 24-34 in June 2024.

Councillor Harrison-Hunt/Councillor Moore Carried

Council Resolved CLP/2024/00038

A.PC – Capital Endowment Fund

APC. That the Council request staff provide information to Council by June 2024 on the effect of commencing inflation proofing the Capital Endowment Fund from year 3 of the Long-Term Plan 24-34.

Councillor Cotter/Councillor Scandrett Carried

The meeting adjourned at 2.28pm to 10am, Tuesday, 27 February 2024, Council Chambers, Civic Offices, 53 Hereford Street.

Tuesday 27 February 2024

The meeting reconvened at 10.01am on Tuesday 27 February 2024, Council Chambers, Civic Offices, 53 Hereford Street.

Apologies

Council Decision

There were no apologies received for Tuesday 27 February 2024.

Councillor Harrison-Hunt left the meeting at 10.14am and returned at 10.17am during consideration of item 3.7.

Councillor Fields left the meeting at 10.23am and returned at 10.25am during consideration of item 3.7.

3.7 Substantive Motion - Recommendations 3, 4 and all carried amendments (draft LTP information and supporting technical documents)

1.1 Additional documents were published on 23 February 2024, for consideration at the reconvened meeting on Tuesday 27 February 2024, which included:

· An updated version of the Consultation Document.

· A Memo containing an update on non-material updates, in advance of the Council’s formal adoption of the draft LTP.

· An updated Proposed Fees and Charges schedule.

· An updated Infrastructure Strategy.

1.2 Council Officers provided an update regarding the additional documents provided and Councillors were provided an opportunity to ask questions for clarification regarding the draft LTP and Consultation Document.

1.3 The Council considered the updated Substantive Motions for Recommendations 3 and 4 (as reflected below), to provisionally adopt the draft LTP underlying and technical documents, including all carried amendments made at the previously reconvened meetings, subject to the inclusion of the Auditor-General’s report required by s.93C(4) of the Local Government Act (LGA) 2002.

1.4 Updates to the Substantive Motion for Recommendations 3 and 4 reflected the following changes:

· 3b and 4b - The Water Service Acts Repeals Act commenced on 17 February 2024, and therefore the provisional adoption of the draft LTP, technical documents and Consultation Document were no longer subject to the passing of this Act.

· 4x – Additional noting provisions were included relating to the updated Proposed Fees and Charges, as attached to the Agenda Additional Documents published on 23 February 2024.

· 4xix – Additional noting provisions were included relating related to the Infrastructure Strategy, as attached to the Agenda Additional Documents published on 23 February 2024.

1.5 The Mover and Seconder accepted the updates to the Substantive Motions for Recommendations 3 and 4 and when put to the vote, the Substantive Motions were declared carried by way of division.

Council Resolved CLP/2024/00039

Substantive Motions Resolutions 3 and 4

That the Council:

a. Subject to the inclusion of the Auditor-General’s report required by s.93C(4) of the Local Government Act (LGA) 2002, which will be supplied to the Council meeting on 11 March 2024, at which point formal adoption of the information that provides the basis for the Council’s draft Long-Term Plan, Consultation Document and audit report can occur.

b. Notes that the Council complies with the Local Government Act 2002 as a consequence of the Water Services Acts Repeal Act 2024 commencing on 17 February 2024.

a. ~~the passing of the Water Services Acts Repeal Bill and its commencement (to achieve compliance with the Local Government Act 2002); and~~

4. Provisionally approves and adopts the supporting technical documents, including draft Activity Plans and Asset Management Plans (as detailed in 4i – 4xix below), and: ~~which are subject to points 4i and 4ii below detailed below:~~

a. Subject to the inclusion of the Auditor-General’s report required by s.93C(4) of the Local Government Act (LGA) 2002, which will be supplied to the Council meeting on 11 March 2024, at which point formal adoption of the information of the information that provides the basis for the Council’s draft Long-Term Plan, Consultation Document and audit report can occur.

b. Notes that the Council complies with the Local Government Act 2002 as a consequence of the Water Services Acts Repeal Act 2024 commencing on 17 February 2024.

Supporting technical documents, including draft Activity Plans and Asset Management Plans

i. Draft Activity Plans and Draft Asset Management Plans

ii. Draft Long-term Plan 2024- 34 documents

iii. Financial Overview

iv. Funding Impact Statement, including Rating Information

v. Financial Prudence Benchmarks

vi. Community Outcomes and Strategic Framework

vii. Summary of Grants

viii. Proposed Activities and Services - Statements of Service Provision

ix. Proposed Capital Programme

x. Proposed Fees and Charges, as attached to the Agenda Additional Documents published on 23 February 2024, noting the updates relate to:

· Hagley Parking – the addition of the GST component to the proposed fee which is now $4.60/three-hour period.

· Library Hold Fees – the removal of the Library Hold Fee following the Council’s guidance in December 2023.

· Note that Animal Management charges (including dog registration) are to be removed from the attachment, as these fees are not included in the draft Long-Term Plan, as they are set under separate consultation and will be included in the final Fees and Charges Schedule published with the adopted Long-Term Plan in June 2024.

xi. Potential Disposal of Council-owned properties

xii. Prospective Financial Statements

xiii. Significance and Engagement Policy (unchanged from 2019)

xiv. Revenue, Financing and Rating Policy

xv. Liability Management Policy and Investment Policy

xvi. Council-controlled Organisations

xvii. Reserves and Trust Funds

xviii. Capital Endowment Fund

xix. Notes that the updated Infrastructure Strategy as attached to the Agenda Additional Documents published on 23 February 2024, contains the following changes:

· Clarification wording to support the work of Audit NZ, to clarify how renewals for Transport and Three Waters are phased and prioritised over the life of the Strategy and provides assurance that required renewals will be met over that period. This update does not change the draft Capital Programme.

· The addition of technical wording, suggested by Audit NZ, to clarify the role of the National Policy Statement – Urban Development in the creation of the draft Long-Term Plan 2024-34.

~~xx.~~ ~~the passing of the Water Services Acts Repeal Bill and its commencement (to achieve compliance with the Local Government Act 2002); and~~

xxi. the inclusion of the Auditor-General’s report required by s.93C(4) of the Local Government Act (LGA) 2002, which will be supplied to the Council meeting on 11 March 2024, at which point formal adoption of the information of the information that provides the basis for the Council’s draft Long-Term Plan, Consultation Document and audit report can occur.

The division was declared carried by 13 votes to 4 votes the voting being as follows:

For: Mayor Mauger, Councillor Cotter, Councillor Barber, Councillor Donovan, Councillor Fields, Councillor Gough, Councillor Harrison-Hunt, Councillor Henstock, Councillor Keown, Councillor MacDonald, Councillor McLellan, Councillor Peters and Councillor Scandrett

Against: Councillor Coker, Councillor Johanson, Councillor Moore and Councillor Templeton

Mayor/Councillor Cotter Carried

The following Councillors left and returned to the meeting during consideration of item 3.8 Recommendation 5 to 8 (Consultation Document and other matters):

· Councillor Gough left the meeting at 10.29am and returned at 10.34am.

· Councillor Keown left the meeting at 10.35am and returned at 10.36am.

· Councillor McLellan left the meeting at 11.12am and returned at 11.14am.

· Councillor Barber left the meeting at 11.20am and returned at 11.25am.

· Councillors Cotter left the meeting at 11.35am and returned at 11.37am.

· Councillor MacDonald left the meeting at 11.35am and returned at 11.37am.

· Councillor Moore left the meeting at 11.37am and returned at 11.38am.

· Councillor Gough left the meeting at 11.43am and returned at 11.45am.

The meeting adjourned at 12.02pm and reconvened at 1.04pm. The Mayor was not present at this time and Deputy Mayor Cotter assumed the Chair for consideration of item 3.7.

Mayor Mauger returned to the Chair during the debate of item 3.7.

The following Councillors left and returned to the meeting during the consideration of item 3.8 Recommendation 5 to 8 (Consultation Document and other matters):

· Councillor Harrison-Hunt left the meeting at 2.15pm and returned at 2.18pm.

· Councillor Keown left the meeting at 2.16pm and returned at 2.18pm.

· Councillor Barber left the meeting at 2.18pm and returned at 2.20pm.

· Councillor Barber the meeting at 2.26pm and returned at 2.29pm.

3.8 Recommendation 5 to 8 (Consultation Document and other matters)

1.1 An additional document containing an updated version of the Consultation Document, was published on 23 February 2024, for consideration at the reconvened meeting on Tuesday 27 February 2024.

1.2 Updates to the Original Officer Recommendation 5 were tabled at the meeting, and further changes were made during the meeting (as reflected below). Updates included the following:

· Recommendation 5 – For the Council to provisionally adopt the content of the Consultation Document.

· Recommendation 5 - The updated Consultation Document, published on 23 February 2024 contained the carried Councillor amendments made on 14 February 2024 and 21 February 2024.

· Recommendation 5b – To instruct the Interim Chief Executive to make changes to the Consultation Document to ensure accuracy and readability of the document incorporating Council and Audit NZ feedback.

· Recommendation 5c - The Water Service Acts Repeals Act commenced on 17 February 2024, and therefore the provisional adoption of the draft LTP, technical documents and Consultation Document were no longer subject to the passing of this Act.

1.3 Council Officers provided an update on the Consultation Document and Councillors were provided an opportunity to ask questions of clarification and provided comments on the Consultation Document.

1.4 Updated Recommendations 5 to 8 were Moved by the Mayor and Seconded by Deputy Mayor Cotter, and when put to the vote declared carried.

Secretarial Note:

· Councillors’ proposed amendments to the Consultation Document (refer to Attachment C of the Minutes) were not considered by the meeting as Recommendation 5b, instructed the Interim Chief Executive to make changes to incorporate Council feedback from the meeting.

Council Resolved CLP/2024/00040

That the Council:

5. Provisionally approves and adopts for consultation, the content of the Consultation Document (as detailed in Attachment A of the Additional Documents published on 23 February 2024), which includes the decisions made at this meeting: ~~subject to decisions made at this meeting and, subject to the following~~:

b. Instructs the Interim Chief Executive to make changes to the Consultation Document to ensure accuracy and readability of the document incorporating Council and Audit NZ feedback.

c. Notes that the Council complies with the Local Government Act 2002 as a consequence of the Water Services Acts Repeal Act 2024 commencing on 17 February 2024.

~~the passing of the Water Services Acts Repeal Bill and its commencement (to achieve compliance with the Local Government Act 2002); and~~

6. Authorises the Interim Chief Executive to make any non-material changes to the documents and/or information attached to or referred to in the draft Long-Term Plan 2024-2034 report, and as well as amendments that may be required to ensure the documents and/or information align with the Auditor-General’s report and as a result of the Water Services Acts Repeal Act 2024.

7. Notes that the list of properties in Attachment D will be consulted upon to seek community views and preferences as to their future use. This will help inform the decision to be made, when adopting the final Long-Term Plan, of retaining them for an alternative public work or declaring them surplus for disposal.

8. Approves the following process for consultation for the draft Long-Term Plan 2024-2034:

a. Consultation Document available on the Council’s website on 13 March 2024;

c. Public Notices in The Star, The Press, and on the Council’s website signalling the start of consultation on 13 March 2024;

d. The period for making submissions will run from 9am on 13 March 2024 to midnight on 17 April 2024;

i. Community Boards, Ngā Papatipu Rūnanga and other councils – 10 minutes

ii. Groups and organisations – 5 minutes

iii. Individuals – 5 minutes

f. Notes that all submissions will then be considered before the Council meets in late June 2024 to adopt its Long-Term Plan 2024-34.

Mayor/Councillor Cotter Carried

Councillor Johanson requested for his votes against resolutions 5 and 7 to be recorded.

Resumption of Standing Orders

Council Resolved CLP/2024/00041

That the Standing Orders set aside above, be resumed.

Mayor/Councillor Barber Carried

The meeting adjourned at 2.36pm to 9.30am, Monday 11 March 2024, Council Chambers, Civic, Offices, 53 Hereford Street.

Monday 11 March 2024

The meeting reconvened at 9.32am on Monday 11 March 2024, Council Chambers, Civic Offices, 53 Hereford Street. Councillor Gough was not present at this time.

Councillors Donovan, Harrison-Hunt, Keown, MacDonald and Moore joined the meeting via audio/visual link.

Apologies

Council Resolved CLP/2024/00042

That the apology from Councillor Fields for absence be accepted for Monday 11 March 2024.

Mayor/Councillor Cotter Carried

Councillor Gough joined the meeting at 9.35am during item 3.12.

3.12 Council Officer Update

1.1 Council Officers provided an update on the following matters, and Councillors were provided an opportunity to ask questions of clarification:

· It was noted that the Auditor-General’s report required by s.93C(4) of the Local Government Act (LGA) 2002 would be provided to the Council by 14 March 2024.

· It was noted that the Consultation Document had been updated to reflect the meetings previous comments.

· It was noted that as a result of not receiving the Auditor-General’s report at this meeting, the previously resolved consultation dates would need to be amended at the reconvened meeting on 14 March 2024.

The meeting adjourned at 9.40am to 1.30pm, Thursday 14 March 2024, Council Chambers, Civic Offices, 53 Hereford Street.

Thursday 14 March 2024

The meeting reconvened at 1.30pm on Thursday 14 March 2024, Council Chambers, Civic Offices, 53 Hereford Street.

Apologies
	The meeting noted the apology from Councillor Harrison-Hunt for absence for Thursday 14 March 2024.

3.13 Final adoption of the draft Long-Term Plan 2024-2034

1.1 The following additional documents were published on 13 March 2024 for consideration at the reconvened meeting on Tuesday 27 February 2024:

· A Memo regarding an update on the draft LTP process to date.

· An updated version of the Consultation Document.

· An updated version of the Financial Strategy.

· An updated version of the Infrastructure Strategy.

· An updated list of properties for disposal.

· An updated version of the Proposed Fees and Charges schedule.

1.2 Further recommendations 9 to 11 were tabled at the meeting for consideration, which included the following matters:

· Recommendation 9 - The receipt of the Auditor-General’s audit report dated 14 March 2024.

· Recommendation 10 – Authorisation for the Mayor to sign the Letter of Representation.

· Recommendation 11a – Noting provisions relating to the updated documents provided.

· Recommendation 11b – The alteration of the consultation dates, to open on 18 March 2024 and close on 21 April 2024.

· Recommendation 11c – The formal adoption of the draft LTP, including the underlying information and technical documents.

· Recommendation 11d – The formal adoption of the Consultation Document.

· Recommendation 11e – The formal adoption of the consultation process.

1.3 Council Officers provided an update on the process to date as outlined in the Memo provided.

1.4 Anna Jones and Chantelle Gernetzky presented on behalf of Audit New Zealand, confirming that Auditor-General’s audit report was issued to the Council on 14 March 2024.

1.5 Pursuant to Standing 19.5, 75% of the Members present and voting agreed to alter the previously resolved Resolution 8 regarding the consultation dates.

1.6 Recommendations 9 to 11 were Moved by the Mayor and Seconded by Deputy Mayor Cotter and when put to the vote, declared carried.

Council Resolved CLP/2024/00043

That the Council:

9. Receives the Auditor-General’s Report dated 14 March 2024 on the Council’s Consultation Document and the information and assumptions underlying the information provided in the Consultation Document.

10. Authorises the Mayor to sign the Letter of Representation.

11. Having received the Auditor-General’s Report:

a. Notes that the following documents, as attached to the Agenda Additional Documents published on 13 March 2024 have been amended in accordance with resolutions 5 and 6 above:

i. The Consultation Document.

ii. The Financial Strategy.

iii. The Infrastructure Strategy.

iv. List of properties for disposal.

v. Proposed Fees and Charges

b. Pursuant to Standing Order 19.5 agrees to alter the following previous resolution made at the reconvened meeting on 21 February 2024, as follows:

Resolution 8a-d (CLP/2024/00040)

8. Approves the following process for consultation for the draft Long-Term Plan 2024-2034:

a. Consultation Document and draft Long-Term Plan 2024-2034 will be available on the Council’s website on 18 March 2024;

b. Hard copies of the Consultation Document and draft Long-Term Plan 2024-2034 will be available from Te Hononga Civic Offices on 18 March 2024, and available from the Council’s libraries and service centres from the week commencing 18 March 2024.

c. Public Notices in The Star, The Press, and on the Council’s website signalling the start of consultation on 18 March 2024;

d. The period for making submissions will run from 9am on 18 March 2024 to 11.59pm on 21 April 2024;

c. Formally adopts the information that provides the basis for the Council’s draft Long Term Plan 2024-2034 referred to in resolution 3, supporting technical documents referred to in resolution 4 (C-LTP/2024/00039) and resolution 11aii-v above (collectively referred to as the draft Long-Term Plan); and

d. Formally adopts the Consultation Document (including the Auditor-General’s report) referred to in resolution 5 (C-LTP/2024/00040) and 11ai above; and

e. Formally adopts the consultation process referred to in resolution 8 (C-LTP/2024/00008, including the alteration referred to in recommendation 11b above).

Mayor/Councillor Cotter Carried

Meeting concluded at 1.46pm.

CONFIRMED THIS 3^RDDAY OF APRIL 2024.

Mayor Phil Mauger

Chairperson

[1] This is because the revocation also revokes all decisions made under the bylaw (ie all speed limits), so the speed limits need to be migrated into the new National Speed Limit Register before the bylaw parts are revoked. This is set out in the Land Transport (Register of Land Transport Records—Speed Limits) Regulations 2022 (regulation 13).

[2] Section 168AAA(2) of the Land Transport Act 1998 and section 13 of the Land Transport (Register of Land Transport Records—Speed Limits) Regulations 2022)

[3] See section 168AAA(3) of the Land Transport Act 1998, and regulation 13 of the Land Transport (Register of Land Transport Records—Speed Limits) Regulations 2022

5. Health, Safety and Wellbeing Committee Minutes - 8 December 2023
Reference / Te Tohutoro:	24/399978
Report of / Te Pou Matua:	Simone Gordon, Democratic Services Advisor
Senior Manager / Pouwhakarae:	Bede Carran, General Manager Resources/Chief Financial Officer

No.	Title	Reference	Page
A ⇩	Minutes Health, Safety and Wellbeing Committee - 8 December 2023	23/1988073	6

6. Christchurch West Melton Water Management Zone Committee Minutes - 23 November 2023
Reference Te Tohutoro:	24/459151
Responsible Officer(s) Te Pou Matua:	Luke Smeele, Democratic Services Advisor Luke.Smeele@ccc.govt.nz
Accountable ELT Member Pouwhakarae:	Lynn McClelland, Assistant Chief Executive Strategic Policy and Performance

No.	Title	Reference	Page
A ⇩	Minutes Christchurch West Melton Water Management Zone Committee - 23 November 2023	23/1897557	10

9. Soil Conservation and Revegetation Programme
	Committee Comment The Committee noted the potential the SCAR Programme has to improve the management of erosion and sediment in the Port Hills and strongly supported the area for inclusion in the programme.
	Officer Recommendations That the Christchurch West Melton Water Management Zone Committee: 1. Receive the information in the Soil Conservation and Revegetation Programme Report.
	Committee Resolved CWZC/2023/00016 That the Christchurch West Melton Water Management Zone Committee: 1. Receive the information in the Soil Conservation and Revegetation Programme Report. 2. Strongly Support the prioritization of the Port Hills for inclusion in the SCAR programme. Mike Patchett/Oscar Bloom Carried
	Attachments a SCAR Programme Presentation

7. Council Minutes - 6 March 2024
Reference / Te Tohutoro:	24/392016
Report of / Te Pou Matua:	Samantha Kelly, Team Leader Hearings & Committee Support (Samantha.Kelly@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Mary Richardson, Interim Chief Executive

8. Council - Long Term Plan 2024 - 2034 Minutes - 14 February 2024
Reference Te Tohutoro:	24/458495
Responsible Officer(s) Te Pou Matua:	Samantha Kelly, Team Leader Hearings & Committee Support (Samantha.Kelly@ccc.govt.nz) Cathy Harlow, Democratic Services Advisor (Cathy.Harlow@ccc.govt.nz)
Accountable ELT Member Pouwhakarae:	Mary Richardson, Interim Chief Executive

9. Council Minutes - 20 March 2024
Reference Te Tohutoro:	24/470238
Responsible Officer(s) Te Pou Matua:	Katie Matheis, Democratic Services Advisor (Katie.Matheis@ccc.govt.nz)
Accountable ELT Member Pouwhakarae:	Lynn McClelland, Assistant Chief Executive Strategic Policy and Performance

6. Christchurch City Holdings Ltd - Half year / Interim Report 2023/24
	Abby Foote, Christchurch City Holdings Ltd (CCHL) Chairperson, Paul Silk, CCHL Interim Chief Executive, and Matt Slater, CCHL Portfolio Manager joined the table to present this Item and answer questions from Elected Members.
	Council Resolved CNCL/2024/00029 Officer Recommendations accepted without change That the Council: 1. Receive Christchurch City Holdings Ltd’s ‘traffic lights’ performance report for Quarter 2 2023/24 (1 October-31 December 2023); 2. Receive Christchurch City Holdings Ltd’s Interim Report for the half year (1 July-31 December 2023); and 3. Receive Christchurch International Airport Ltd’s Interim Report for the half year (1 July-31 December 2023). Mayor/Councillor Barber Carried
	Attachments a Christchurch City Holdings Ltd - Presentation to Council

10. Monthly Report from the Community Boards - March 2024
Reference Te Tohutoro:	24/423347
Report of Te Pou Matua:	The Chairpersons of all Community Boards
Senior Leader Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

11. Marine Parade - Car Parking Formalisation
Reference Te Tohutoro:	24/409821
Report of Te Pou Matua:	Edwin Tiong, Transport Engineer, Traffic Operations (Edwin.Tiong@ccc.govt.nz) Ian Davidson, Project Manager, Parks Project Management (Ian.Davidson@ccc.govt.nz)
Senior Leader Pouwhakarae:	Jane Parfitt, Interim General Manager Infrastructure, Planning and Regulatory Services

No.	Report Title	Reference	Page
1	Marine Parade - Car Parking Formalisation	23/886269	138

Marine Parade - Car Parking Formalisation
Reference Te Tohutoro:	23/886269
Report of Te Pou Matua:	Edwin Tiong, Transport Engineer, Traffic Operations (Edwin.Tiong@ccc.govt.nz) Ian Davidson, Project Manager, Parks Project Management (Ian.Davidson@ccc.govt.nz)
Senior Leader Pouwhakarae:	Mary Richardson, Acting General Manager Infrastructure, Planning & Regulatory Services, mary.richardson@ccc.govt.nz

12. Triannual Water Management Zone Committee Update
Reference / Te Tohutoro:	24/138500
Report of / Te Pou Matua:	Gina Waibl, Chairperson, and Trudi Bishop, Deputy Chairperson, Banks Peninsula Zone Committee Oscar Bloom, Chairperson, and Amber Moke, Deputy Chairperson, Christchurch West Melton Zone Committee Matt Dodson, Chairperson, and Allanah Kidd, Deputy Chairperson, Selwyn Waihora Zone Committee
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

13. Revocation of speed limit setting parts of the Traffic and Parking Bylaw 2017
Reference / Te Tohutoro:	22/1403222
Report of / Te Pou Matua:	Teena Crocker, Senior Policy Analyst (teena.crocker@ccc.govt.nz) Katie Smith, Team Leader Traffic Operations (katie.smith@ccc.govt.nz) Kirstie Watts, Solicitor (kirstie.watts@ccc.govt.nz)
General Manager / Pouwhakarae:	Lynn McClelland, Assistant Chief Executive Strategic Policy and Performance (lynn.mcclelland@ccc.govt.nz)

14. Metropolitan Discretionary Response Fund - Light of all Nations Hope Ministries Trust
Reference / Te Tohutoro:	24/330491
Report of / Te Pou Matua:	Joshua Wharton, Community Funding Team Lead
Senior Manager / Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00066954	Light of all Nations Hope Ministries Trust	Community Service	$20,500	$0

Total Budget <Enter Year>	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$585,679	$441,114	$144,565	$144,565

ITEM NO.	GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED	SECTION	SUBCLAUSE AND REASON UNDER THE ACT	PLAIN ENGLISH REASON	WHEN REPORTS CAN BE REVIEWED FOR POTENTIAL RELEASE
16.	Public Excluded Health, Safety and Wellbeing Committee Minutes - 8 December 2023			Refer to the previous public excluded reason in the agendas for these meetings.
17.	Public Excluded Council Minutes - 6 March 2024			Refer to the previous public excluded reason in the agendas for these meetings.
18.	Public Excluded Council Minutes - 20 March 2024			Refer to the previous public excluded reason in the agendas for these meetings.
19.	Mayor's Welfare Fund - Trust Deed Review	s7(2)(g)	Maintain Legal Professional Privilege	Documents contain legal advice which is confidential and privileged.	Immediately following the registration of the amended Trust Deed on the relevant public registers (redactions will be required to maintain confidentiality)