Agenda of Waipapa Papanui-Innes-Central Community Board

Waipapa Papanui-Innes-Central Community Board

09 November 2023

Unconfirmed

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Waipapa

Papanui-Innes-Central Community Board

Open Minutes

Date: Thursday 12 October 2023

Time: 4.01 pm

Venue: Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

Present

Chairperson

Deputy Chairperson

Members

Emma Norrish

Simon Britten

Pauline Cotter

Sunita Gautam

Victoria Henstock

Ali Jones

Jake McLellan

John Miller

Emma Twaddell

Emma Pavey

Manager Community Governance, Papanui-Innes-Central

941 5107

emma.pavey@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved PCBCC/2023/00080

That the apologies for lateness received from Victoria Henstock and Emma Twaddell be accepted.

Pauline Cotter/Sunita Gautam Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved PCBCC/2023/00081

That the minutes of the Waipapa Papanui-Innes-Central Community Board meeting held on Thursday, 14 September 2023 be confirmed.

Ali Jones/Simon Britten Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Phillipstown Community Centre Charitable Trust

Sander Kriek, the new Manager for Philipstown Community Hub, spoke on their behalf to introduce himself and to update the Board on the Hub’s work.

4.2

Birthright Canterbury Trust

Rhodora Sagles and Jo Arbuckle spoke on behalf of Birthright Canterbury Trust reporting back further to the Board’s support for the Trust.

Attachments

a Birthright Canterbury Trust Report

Emma Twaddell joined the meeting at 4.11pm during the above presentation.

4.3

Hagley College

Anne Galloway was unavailable to speak on behalf of Hagley College.

4.4 Dave Gardner

Dave Gardner, local resident, addressed the Board regarding Biketober, and also the electronic speed sign displaying vehicle speeds under 50km/h that motorists see heading south from the Northern Corridor onto Cranford Street, suggesting it should be reversed to display speeds over the speed limit.

The Board agreed with the suggestion to raise with Waka Kotahi that it review the sign in light of suggestion it is ineffective to discourage speeding.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Correspondence

Community Board Resolved PCBCC/2023/00082 Officer recommendations accepted without change

Part B

That the Waipapa Papanui-Innes-Central Community Board:

1. Receive the correspondence attached to the report.

Ali Jones/Jake McLellan Carried

8. Proposed Road Names - 47 Hawkins Road

Community Board Resolved PCBCC/2023/00083 Officer recommendations accepted without change

Part C

That the Waipapa Papanui-Innes-Central Community Board:

1. Approves the following new road names for 47 Hawkins Road (RMA/2022/927)

a. Road 1 - Accrington Drive

b. Road 2 - Kopper Crescent

c. Road 3 - Rogal Close

d. Road 4 - Friedeburg Place

Emma Norrish/Ali Jones Carried

9. Malvern Park irrigation system installation proposal

Community Board Resolved PCBCC/2023/00084 Officer recommendations accepted without change

Part C

That the Waipapa Papanui-Innes-Central Community Board:

1. Approve the proposal from the Canterbury Rugby Football Union (CRFU) to install an automatic irrigation system at Malvern Park, subject to all costs of installation for the entire system, including water supply, being met by the Canterbury Rugby Football Union, and in addition that the operational costs of water, power and maintenance of the irrigation system, as well as the ownership and management of the system, are satisfactorily negotiated and agreed between the CRFU and Christchurch City Council.

Pauline Cotter/Ali Jones Carried

Victoria Henstock requested that her abstention be recorded.

Victoria Henstock joined the meeting at 4.26pm during consideration of item 9.

10. 368 to 376 Cashel Street - Proposed Timed Parking Restrictions

Community Board Resolved PCBCC/2023/00085 Officer recommendations accepted without change

Part C

That the Waipapa Papanui-Innes-Central Community Board:

1. Approves that any previous resolutions pertaining to Parking or No Stopping restrictions made pursuant to any bylaw to the extent that they are in conflict with the parking and stopping restrictions described in resolution 2 below, be revoked.

2. Approves that, in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 the parking of all vehicles be restricted to a maximum period of 120 minutes on the southern side of Cashel Street commencing at a point 89 metres east of its intersection with Fitzgerald Avenue and extending in an easterly direction for a distance of 29.5 metres.

3. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

Jake McLellan/Victoria Henstock Carried

11. Cambridge Terrace - Proposed P10 Parking at Ranui House

Community Board Resolved PCBCC/2023/00086 Officer recommendations accepted without change

Part C

That the Waipapa Papanui-Innes-Central Community Board:

1. Approves to revoke any previous resolutions pertaining to Parking and Stopping Restrictions made pursuant to any bylaw, any Local Government Act, or any Land Transport Rule, to the extent they are conflict with the parking and stopping restrictions described in resolution 2 below.

2. Approves that the parking of all vehicles be restricted to a maximum period of 10 minutes, in accordance with Clause 7 of the Christchurch City Council Traffic & Parking Bylaw 2017, on the northeast side of Cambridge Terrace commencing at a point 30 metres southeast of its intersection with Cashel Street and extending in a south easterly direction for a distance of 11 metres. This restriction is to apply at any time.

3. Approves that the recommendations above take effect when parking signage and/or road markings that evidence the restriction described in the staff report is in place (or removed in the case of revocations).

Jake McLellan/Victoria Henstock Carried

Ali Jones requested that her abstention be recorded.

12. Graham Condon Centre - Mobility Parks

Community Board Resolved PCBCC/2023/00087 Officer recommendations accepted without change

Part C

That the Waipapa Papanui-Innes-Central Community Board:

1. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, and in accordance with section 12.4 of the Land Transport Rule: Traffic Control Devices 2004, that the parking be reserved for vehicles with an approved disabled person’s parking permit, prominently displayed in the vehicle for the four mobility parks labelled on the plan attached as Attachment A to this report. This reserved parking restriction is to apply at any time.

Victoria Henstock/Emma Twaddell Carried

13. Waipapa Papanui-Innes-Central 2023-24 Discretionary Response Fund Application - Christchurch Methodist Central Mission for the Aratupu Preschool and Whānau Hub Emotional Regulation Programme.

Community Board Resolved PCBCC/2023/00088 Officer recommendations accepted without change

Part C

That the Waipapa Papanui-Innes-Central Community Board:

1. Approves a grant of $3,000 from its 2023-24 Discretionary Response Fund to Christchurch Methodist Central Mission towards the costs of the Aratupu Preschool and Whānau Hub Emotional Regulation Programme.

Ali Jones/John Miller Carried

14. Waipapa Papanui-Innes-Central Community Board Area Report - October 2023

Community Board Resolved PCBCC/2023/00089 Officer recommendations accepted without change

Part B

That the Waipapa Papanui-Innes-Central Community Board:

1. Receive the Waipapa Papanui-Innes-Central Community Board Area Report for October 2023.

Emma Norrish/Pauline Cotter Carried

15. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Board members exchanged information on matters of interest, including in relation to:

· Roadworks on Westminster Street with one way between Hills Road and Aylesford Street.

· Edgeware Pool fundraising update.

· Whakaoho Papanui Community Day on 5 November 2023, 1-4pm at the LOOP Youth Centre.

· Ribbon cutting at Bellevue Retirement Village, and engagement with Environmental Canterbury Councillors in respect of interest of village residents in a closer bus route.

· Papanui Rotary celebration of 65 year anniversary recently (interest in new members).

· Reporting to Police and Paparoa Street School of anti-social behaviour in the area.

· Endeavours of community organisations to attract relatively younger volunteer members.

· Issues with compliance and amenity around vehicles parking on footpaths.

· Nor'West Sports and Community Hub community workshop update.

· Presentations to Way Safer Streets, Draft Naming Policy and Plan Change 14 Hearings Panels of Board submissions, and LTP briefing to Council on Board priorities.

· Community Open Day recently held for the Canterbury Cancer Centre in Papanui.

· Presentation of the Rangatahi Civic Award gifted by the Board (recognising student Community Service Champion) at Papanui High School.

· Development of new website for the Community Board.

Karakia Whakamutunga

Meeting concluded at 5.09pm.

CONFIRMED THIS 9^th DAY OF NOVEMBER 2023

Emma Norrish

Chairperson

Waipapa Papanui-Innes-Central Community Board

09 November 2023

7. Avebury Park Play Space Upgrade
Reference / Te Tohutoro:	23/1462388
Report of / Te Pou Matua:	Marcy McCallum, Parks Project Manager (Marcy.McCallum@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose and Origin of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipapa Papanui-Innes-Central Community Board to consider the landscape plan for the renewal of Avebury Park Play Space as shown in Attachment A.

1.2 The Community Board holds the delegation to approve landscape plans for park development where the level of service is changing. In this instance, the level of service is increasing due to development in the surrounding area.

1.3 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the level of impact on the community. The affected number of people is low. The financial impact of the decision is low and fits within the allocated budget of the parks play space renewal programme. The decision does not affect the Council’s ability to deliver agreed levels of service. There is no obvious impact on Māori culture and traditions resulting from this renewal.

1.4 The level of community engagement and consultation outlined in this report for this project is appropriate when assessed against the significance matrix criteria.

1.5 Avebury Park is a Garden and Heritage Park. It is located on Eveleyn Couzins Avenue in Richmond. It is located along the proposed City to Sea route.

1.6 If the landscape plan (Attachment A) is approved by the Community Board, construction is likely to occur between March-August 2024. The construction time frame is expected to be around 10-12 weeks. We have phased the construction to minimise the disruption to paddling pool users over the summer period.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes-Central Community Board:

1. Approve the landscape plan LP401602 for the renewal of the play space at Avebury Park as per Attachment A.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The play equipment in Avebury Park is nearing the end of its useable life span and funding has been allocated in the 2021-2031 Long Term Plan for its renewal.

3.2 The existing play equipment consists of a set of swings, a small slide mounted on a timber climbing structure, a ‘rocktopus’ and a small springy rocker. The proposed landscape plan includes an increase in the number of items and scale of the play equipment items and a more accessible safety surface. Increased development in the surrounding area has been recognised and the budget has been topped up by Development Contribution funding.

3.3 This project is funded through the Community Parks Planned Play Spaces Renewal Programme.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 The Community board does not approve the landscape plan and requests that staff consider alternative designs and re-consult with the community.

4.1.1 Option Advantages

· The community would have the opportunity to consider alternative play space plans.

4.1.2 Option Disadvantages –

· This option would impact on the allocated budget as the new playground design and engagement costs would be funded from within the current budget. It is likely that this would impact the level of equipment we would be able to include in a revised plan.

· Dissatisfaction of the local community due to the removal of play provision if any of the existing play equipment fails before an alternative is installed.

4.2 The Community Board chooses to not approve the landscape plan with the option to do nothing.

4.2.1 Option Advantages

· This would provide Council with a saving in capital and operating expenditure.

4.2.2 Option Disadvantages

· The play equipment would be removed from Avebury Park at the end of its life span resulting in no Council play provision in Avebury Park.

5. Detail Te Whakamahuki

5.1 Avebury Park is a Garden and Heritage Park. There is a particular look and feel for play spaces within Garden and Heritage Parks, they typically have a turf style safety surface, equipment is generally in primary colours, materials are steel rather than timber and equipment styles may be more traditional or modern versions of the equipment that was located on the site historically.

5.2 Avebury Park is a popular space for families, and many enjoy picnics and spending time at the paddling pool. It is important that the new space complements the existing assets within the park and that it will connect into the future plans for the Ōtakaro Avon River Corridor (and particularly the City to Sea pathway and the community garden space located on the adjacent site).

5.3 Proposed play equipment

5.3.1 The proposed play equipment provides for a wider range of play opportunity and increased accessibility. As shown in Attachment A, the proposed play equipment will consist of the following items;

· Two bay swing set with 2 x standard strap seats, 1 x toddler seat and 1 x expression two person swing seat

· Interactive musical flowers

· Ladybird and Bee springy rockers

· Orion spinning climber

· Stainless steel 1m wide embankment slide on mound

· Accessible drinking fountain

· Two accessible picnic tables

· Additional park seat with back and armrests

5.4 Community consultation and feedback:

5.4.1 The slide has been changed from the original free-standing stainless-steel option to an embankment slide on a mound, due to overwhelming community support during the consultation. The proposed 1m wide slide will sit on a mound and will essentially be a modern equivalent of the existing slide. Staff noted the strong support to retain the slide and looked at alternative options that would meet the current playground standards and the needs of the community. Unfortunately the current slide does not comply with the playground standards, so it was not possible to retain the original in the development.

5.5 The decision affects the following wards/Community Board areas:

5.5.1 Central Ward of the Waipapa Papanui-Innes-Central Community Board.

6. Community Views and Preferences Ngā mariu ā-Hāpori

Public Consultation Te Tukanga Kōrerorero

6.1 The consultation period commenced on 20 February 2023 and concluded on 22 March 2023. An email was sent to 13 key stakeholders, including:

· Richmond Residents and Business Association

· Dallington Residents’ Association

· Richmond Community Garden

· Avebury House

· Banks Avenue School

· Shirley Primary School

· Seven local pre-schools

6.2 Key stakeholders and community organisations were provided with information to share online. Information was also shared on the playgrounds in Christchurch and surrounding areas Facebook page. The provided details invited submissions to the Have Your Say webpage at: https://www.ccc.govt.nz/the-council/haveyoursay/show/527.

Summary of Submissions Ngā Tāpaetanga

6.3 Submissions were made by seven recognised organisations and 207 individuals. All submissions are available in Attachment B.

6.4 Submitters were provided with four multiple choice questions and a free text question to gather general feedback to determine the most popular play equipment to be installed, they were:

6.4.1 Swing options

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· Option 1 - two strap seats, one toddler seat and an expression seat.

· Option 2 - two strap seats and two toddler seats.

6.4.2 Spinning options

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6.4.3 Musical/sound options

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6.4.4 Rocker options

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6.5 General feedback highlighted several themes:

· Stainless steel material was not supported by submitters because of the perceived risk for the slide to heat up and burn children. (22 submitters)

· Response: The stainless steel slide has been chosen for this site as it is more inclusive. Often children with cochlear implants have issues with static noises on plastic slides which means they avoid using them. The slide has been located on the plan facing towards the south and will benefit from the shade of several large trees during the peak of summer.

· The current slide with a ramp needs to stay because it is accessible to young children who can’t walk as well as children living with disabilities who need to crawl. (27)

· Response: The project team has taken this feedback on board and have made a change to the slide option in the plan. The proposed slide is 1m wide and sits atop a mound so will be able to be used and accessed in the same way as the current slide is. The current slide does not comply with the current playground standards. The slide on the mound is a modern equivalent of the existing slide (and meets the playground standards).

· More shade and shelter is needed over the paddling pool to protect children swimming. (27)

· Response: The paddling pool is a Recreation and Sport Unit asset. We have passed this feedback on to the Council team that manages this asset for future consideration.

7. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

7.1 This report supports the Council's Long Term Plan (2021 - 2031):

7.2 Parks, Heritage and Coastal Environment

7.2.1 Activity: Parks and Foreshore

· Level of Service: 6.0.3 Overall customer satisfaction with the presentation of the City's Community Parks - Community Parks presentation: resident satisfaction >=60 %

Policy Consistency Te Whai Kaupapa here

7.3 The decision is consistent with Council’s Plans and Policies.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

7.4 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture and traditions.

7.5 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga

7.6 While the project area and scope itself does not include the Ōtākaro Avon River, the project takes into consideration the setting and proximity to this body of water and mitigations to stormwater, sediment and any other activity that may implicate the health of the river.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

7.7 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7.8 Where possible, components of the existing play equipment will be retained to repair other similar play equipment across the city to reduce the amount of waste going to landfill. Other equipment will be recycled wherever possible.

7.9 We have worked closely with local (NZ) play equipment suppliers and the equipment selected is predominantly manufactured in New Zealand rather than imported from other countries. Some componentry may not be available locally and is imported as part of the manufacturing process.

7.10 Climate change considerations have been taken into account for the sourcing and sustainability of equipment.

7.10.1 The playground surfacing is fully recyclable via the supplier at the end of its useful life. The product is made from recycled tyres.

7.10.2 The steel swing set frame is able to be recycled at the end of its useful life, as is the frame for the Orion Spinning Climber and the stainless-steel slide.

7.11 The inclusion of bike stands in the park to encourage active transport options.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

7.12 The Orion spinning carousel is an inclusive item, this item can be used in a variety of ways depending on the user’s abilities. Option to lay, sit, stand, kneel or climb. There is an entry point to assist with access the flat platform.

7.13 The interactive musical flowers are accessible to all, they can be used by people using a wheelchair or other mobility aid as well as those standing.

7.14 The expression seat on the swing set is an inclusive item.

7.15 The drinking fountain is wheelchair accessible. It will include a bottle filling tap as well.

7.16 The picnic tables are inclusive as a wheelchair user can sit comfortably at the end of the table. The proposed seat has a back and arm rests.

7.17 The playground safety surfacing is inclusive and combined with the paths (both proposed and existing) wheelchairs, mobility aids, prams/strollers will be able to access the site with ease.

7.18 While the slide and mound is not fully accessible to all, the comments received during the consultation phase explained that the current slide allowed smaller children to access it and that if we went ahead with the proposed slide, smaller children wouldn’t be able to access it and gain confidence and independence – so on that basis the proposed slide ensures that it is safe and useable for a wide range users and doesn’t exclude preschoolers.

8. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

8.1 Cost to Implement – FY24 $172,057, FY25 $100,691 (total $272,748)

8.2 Maintenance/Ongoing costs – maintenance costs will be in line with the current costs to maintain the existing play equipment.

8.3 Funding Source – Community Parks Planned Play Spaces Renewals Programme

9. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

9.1 The Community Board has delegated authority to approve landscape plans in Parks where there is a change in level of service.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

9.2 There is no legal context, issue or implication relevant to this decision.

10. Risk Management Implications Ngā Hīraunga Tūraru

10.1 There is a low risk of increase in costs of play equipment caused through time delay from estimates at the start of the concept design phase, until gaining concept plan approval and ordering the play equipment. The treatment of this risk is to confirm estimates and obtain final quotes as soon as the plan has Community Board approval.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Avebury Park Play Space Renewal Plan LP401602 for Community Board Approval	23/1229993	23
b ⇩	Avebury Park play space renewal - Submission Table (Public)	23/1317057	24

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Marcy McCallum - Project Manager

Kiran Skelton - Engagement Assistant

Courtney Reid - Parks & Recreation Planner

Approved By

Al Hardy - Manager Community Parks

Andrew Rutledge - Head of Parks

Waipapa Papanui-Innes-Central Community Board

09 November 2023

8. Waipapa Papanui-Innes-Central 2023-24 Discretionary Response Fund application - St Albans School, New Directions (ch-ch) Charitable Trust
Reference / Te Tohutoro:	23/1608107
Report of / Te Pou Matua:	Stacey Holbrough, Community Development Adviser Stacey.holbrough@ccc.govt.nz Sam Savage, Community Recreation Advisor Sam.savage@ccc.govt.nz
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipapa Papanui-Innes-Central Community Board to consider an application for funding from its 2023-24 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00066692	St Albans School	Traffic Wardens	$5,000	$2,500
00066788	New Directions (Ch-Ch) Charitable Trust	Boxing Day Party	$650	$650

1.2 There is currently a balance of $53,892 remaining in the fund.

2. Staff Recommendations / Ngā Tūtohu

That the Waipapa Papanui-Innes-Central Community Board:

1. Approves a grant of $2,500 from its 2023-24 Discretionary Response Fund to St Albans School towards the cost of Traffic Wardens.

2. Approves a grant of $650 from its 2023-24 Discretionary Response Fund to New Direction (Ch-Ch) Charitable Trust towards its Boxing Day Party.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned to the Council's Strategic Framework and in particular the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City. The projects also align with the Te Haumako Te Whitingia Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2023-24 Discretionary Response Fund is as below.

Total Budget 2023/24	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$89,473	$35,581	$53,892	$50,742

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Decision Matrix - St Albans School Traffic Wards	23/1689762	56
b ⇩	New Direction Ch-Ch Charitable Trust Boxing Day Party DRF	23/1720703	57

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Stacey Holbrough - Community Development Advisor

Sam Savage - Community Recreation Advisor

Approved By

Emma Pavey - Manager Community Governance, Papanui-Innes-Central

Waipapa Papanui-Innes-Central Community Board

09 November 2023

9. Waipapa Papanui-Innes-Central 2023-24 Youth Development Fund Application - Malvern Scout Group
Reference / Te Tohutoro:	23/1700331
Report of / Te Pou Matua:	Hannah Martin, Community Support and Events Coordinator, (Hannah.Martin@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipapa Papanui-Innes-Central Community Board to consider an application received for funding from its 2023-24 Youth Development Fund.

1.2 There is currently a balance of $6,550 remaining in this fund.

2. Staff Recommendations / Ngā Tūtohu

That the Waipapa Papanui-Innes-Central Community Board resolve to:

1. Approve a grant of $825 (at $75 per applicant) from its 2023-24 Youth Development Fund to the Malvern Scout Group towards costs for 11 scouts to attend the NZ National Scout Jamboree in Mystery Creek, Hamilton from 31 December to 7 January 2024.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations in this report align to the Council's Community Outcome of A Cultural Powerhouse City - Our diverse communities are supported to understand and protect their heritage, pursue their arts, cultural and sporting interests, and contribute to making our city a creative, cultural and events ‘powerhouse’.

Decision Making Authority Te Mana Whakatau

3.2 Determine the allocation of the Discretionary Response Fund for each community (including any allocation towards a Youth Development Fund).

3.3 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.4 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

Assessment of Significance and Engagement Te Mana Whakatau

3.5 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.6 The level of significance was determined by the number of people affected and/or with an interest.

3.7 Due to the assessment of low significance, no further community engagement and consultation is required.

4. Applicants/ Te Kaitono

4.1 The names, dates of birth, ages, location, school and school years are contained in the table below for the group of Scouts applying for grants.

First Name	Last Name	Age (as at Dec 2023)	Suburb
Lucy	Maule	14	Redwood
Daniel	Guckert	13	Mairehau
Lewys	Jack	13	Mairehau
Ethan	Prangnell	12	St Albans
Cooper	Samson	12	St Albans
Tom	Goebbels	12	St Albans
Sawyer	Battrick	12	St Albans
Ben	Hydes	11	St Albans
Ari	Tatterson	12	Central City
Bowen	Liu	11	Mairehau
Danielle	Leys	12	St Albans

4.2 Event seeking support for: 23^rd NZ Scout Jamboree to be held at Mystery Creek, Hamilton from 30 December 2023 to 7 January 2024

4.3 The Malvern Scout Group is sending a group of 17 youth and five leaders to the 23^rd NZ Scout Jamboree at the end of this year, eleven of whom live in the Papanui-Innes-Central wards. The Jamboree is held every three years at different sites in New Zealand usually attended by around 4,000 or more Scouts, leaders, and staff from around New Zealand, the Pacific and other parts of the world.

Over the eight days the Scouts not only participate in many amazing activities, but they also take turns to prepare, cook and clean up meals, dump kitchen grey water, fetch clean water, wash their clothes and keep their own sleeping area tidy. Yes, it’s a lot of fun but it’s also aimed to teach them about living together and cooperating to make sure that the larger contingent is supported by each smaller group.

Lifelong memories and lessons for a lifetime is what these youth will create and learn at Jamboree through the Scouting programme. They will come home exhausted but also elated and full of inspiration for their future scouting adventures. Their experiences will undoubtedly contribute to their development as active members of our community and your consideration regarding assisting these young people to grow and progress is very much appreciated.

4.4 The Scouts have been undertaking fundraising projects for the past 12 months such as cheese rolls and pie sales, sausage sizzles and a quiz night. While parents take the lead in organising fundraising and being there on the day, the youth members have been present at all sausage sizzles. They will also be involved in a jumble sale that will take place in the scout hall in Term 4.

4.5 The following table provides a breakdown of the costs per Scout and the overall cost for the group:

EXPENSES	Cost ($)
Jamboree Fee	1,400
Return Flight	358
Marquee and table/chair hire	104
Leader/supervision costs	400
Transporting gear container by rail	100
Miscellaneous costs	150

Per Applicant Sub Total	$2,512
For the whole of the 11 attendees TOTAL	27,632

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Decision Matrix - Malvern Scout Group	23/1721970	62

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Hannah Martin - Community Support & Events Coordinator
Approved By	Emma Pavey - Manager Community Governance, Papanui-Innes-Central

Waipapa Papanui-Innes-Central Community Board

09 November 2023

10. Waipapa Papanui-Innes-Central Community Board Area Report - November 2023
Reference / Te Tohutoro:	23/1661916
Report of / Te Pou Matua:	Emma Pavey, Community Governance Manager Papanui-Innes-Central (Emma.Pavey@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes-Central Community Board:

1. Receive the Waipapa Papanui-Innes-Central Community Board Area Report for November 2023.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Summer with your neighbours (SWYN)	SWYN is about bringing people closer together and celebrating the unique and diverse mix of each neighbourhood. Applications have closed for the 2023-24 summer season. The Board approved 40 applications for funding at its September meeting.	Notifications of grants have been sent to the applicants.	Te Haumako Te Whitingia Strengthening Communities Together Strategy
Board Plan - Shirley Community Reserve	Engagement with the community to determine a vision for the future of Shirley Community Reserve.	Submissions to be reviewed by the Board at a workshop in November with staff ahead of decision meeting.	Te Haumako Te Whitingia Strengthening Communities Together Strategy
Board Plan -Implementation of Safety Initiatives	Collaborative work being explored for youth workers in the Papanui ward to make connections, be present after school at the mall, and potentially to develop a youth health and wellbeing space.	Ongoing	Te Haumako Te Whitingia Strengthening Communities Together Strategy
Board Plan -Downstream Effects Management Plan (DEMP)	Since the opening of the Christchurch Northern Corridor (CNC), the Council has monitored the impact of the works as part of the DEMP Stage 2. The St Albans, Edgeware and Mairehau transport projects site details traffic improvements made in these areas aimed at managing the traffic from the CNC and improving pedestrian and cycle connections.	Ongoing	Notice of Requirement ruling for the CNC
Board Plan – Flooding	The Community Governance Team in consultation with the Civil Defence Team have developed a Severe Weather Community Readiness Resource for the Board Area (Attachment A) to help inform the community and initiate community resilience work with groups.	Community adverse-weather resource is being developed	Te Haumako Te Whitingia Strengthening Communities Together Strategy
Waipapa Papanui-Innes-Central Community Board Rangatahi Civic Award	Schools in the Board area wishing to participate in this Board project have been supplied with a taonga and suggestions reflective of their feedback on recognising civic-related Rangatahi achievement for school award ceremonies.	Completed – Board members may be contacted when schools request them to present these awards to recipients.	Te Haumako Te Whitingia Strengthening Communities Together Strategy

Board Chair, Emma Norrish, presented the inaugural Rangatahi Civic Award gifted to Papanui High School at the school’s ceremony on 12 October 2023.

The school noting for the Board that:

This year the award goes to someone who has made a massive difference in our school community by the way that they volunteer their time for almost anything and just quietly and capably get things done.

This student has been instrumental in getting Morning Munch running, meaning that Papanui High School students can start the day with a full stomach. She has also run the Student Volunteer Army Service awards and was in charge of making sure that students get their SVA badges. In 2023 the first ever Community Service Champion is Leah McCallum.

3.2 Community Funding Summary

The balance of the Board’s funding pools at the time of writing is currently as follows subject to subtraction of the grants proposed through the reports to this meeting as shown:

2023/24 Waipapa Papanui-Innes-Central Discretionary Response Fund (DRF)
*Approved Board Projects:* · Summer with your neighbours · Youth Recreation · Community Pride Garden Awards · Community Liaison · Youth Development Fund · Community Service Awards · Rangatahi Civic Awards	*Allocated:* $4,500 $9,000 $700 $4,000 $7,500 $2,500 $1,100
BALANCE (at time of writing and subject to carry forward adjustment):	$53,892
*Proposed DRF Grants (subject to approval at this meeting):* · St Albans School - Traffic Wardens · New Direction (Ch-Ch) Charitable Trust	*Recommended:* $2,500 $650
*Prospective remaining balance (if all recommendations accepted):*	*$50,742*

2023/24 Waipapa Papanui-Innes-Central Youth Development Fund (YDF)
BALANCE (at time of writing):	$6,550
*Proposed YDF Grants (subject to approval at this meeting):* · Malvern Scout Group - for 11 scouts to attend the NZ National Scout Jamboree in Mystery Creek, Hamilton	*Recommended:* $825 (at $75 per applicant)
*Prospective remaining balance (if all recommendations accepted):*	*$5,725*

3.3 Upcoming Community Events and Activities

· Volunteer Events

Visit this link for the variety of volunteer events held around the city, and this link to volunteer at a Council-produced event. Or find out about getting involved in a community garden through the Canterbury Community Gardens Association.

Highlighted for the Board area are the Cranford Basin volunteer days. Conservation Volunteers New Zealand is leading the mahi to plant largest forest of kahikatea in Ōtautahi Christchurch since pre-European times, as part of the Matariki Tu Rākau One Billion Trees programme.

· Lancaster Park Memorial Gates rededication

There will be a rededication for the Lancaster Park Memorial Gates on Armistice Day Saturday 11 November 2023 at 12.30pm. This event is open to the public.

There will be a short ceremony to commemorate Armistice Day and then an unveiling of the ‘Arc of History’, consisting of twelve panels that depict the history of the site and commemorate many of the significant sports events/moments that occurred at Lancaster Park over the years.

· FRESH Events 2023

Information on events from Youth & Cultural Development (YCD) is available at this link.

· Other upcoming community events and festivals in the city

Visit this link for the variety of community events and festivals held around the city. This also links to the What’s On site, where can found one-off and regular events like:

· The Great Canterbury Duck Race - Life Education Trust Canterbury invites you to this free community event on midday Sunday 5 November at the Bridge of Remembrance.

· Power up your career - Professional migrant women – A free one-day interactive seminar on 8 November 2023 delivered by The Career Development Company, for gaining the confidence and tools to navigate a career in a new country.

· Take Charge Christchurch Expo – At Te Pae Christchurch Convention Centre from 25-26 November 2023, showcasing the latest and greatest in battery-electric vehicles and giving people a chance to see first-hand the vehicle technology available right now to make the switch from fossil-fuelled vehicles.

· Bishopdale Skate Jam 2023 – Held on 25 November 2023 the skate jam is aimed at eight to 15-year-olds, but also suitable for younger or older audiences and for the family to attend.

· Jellie Park Pool Party – Friday, 1 December 6-8pm – open to school years 7-13, registration at pydt.org – delivered through the Waipapa Papanui-Innes-Central and Waimāero Fendalton-Waimairi-Harewood Community Boards in partnership with Papanui Youth Development Trust.

· Christchurch City Council Libraries Events

Christchurch City Libraries run a wide range of classes and programmes both in libraries and through its learning centres for everyone from babies to seniors, with information at this link.

Shining a light on upcoming sessions at Redwood Library, these include:

· Sensory Hour – aimed specifically at children and adults with sensory sensitivities, who may experience difficulties using a large, busy library with lots of noise, lights and people.

· Knit ‘n’ Yarn – for a chat with others as you knit, crochet or craft, suitable for anyone who loves to knit or wants to learn.

· Technology Help Drop In Session – for help with email, searching the internet, using the library catalogue, eBooks, and general computer queries.

· Afterschool Activity Zone – a variety of activities including technology, crafts and games in a fun learning environment.

The Libraries’ Events Calendar can be found here, and there are dedicated pages for significant events like:

New Zealand Cup and Show Week and Canterbury Anniversary – Every year during the middle of November, Canterbury celebrates the province’s anniversary holiday during the same week as the New Zealand Cup and the A&P Show. This page lists the traditional activities that take place at this time of the year.

· Te rā o ngā tamariki / Children’s Day 2024 – Waihoro Spreydon-Cashmere-Heathcote staff are leading Children’s Day 2024, with preparations well underway to host what will be a fun filled day for all children, families and communities to come along and enjoy this Free event held 3 March 2024, 11.00am – 3.00pm at Cuthberts Green, Bromley.

3.4 Participation in and Contribution to Decision Making

3.4.1 Report back on other Activities contributing to Community Board Plan

· Slack Line Park Opening at MacFarlane Park

A local resident’s idea for a slack line park within MacFarlane Park, has taken shape with the support of Council staff, repurposing the disused flying fox site with donated slacklines from slacklineshop, and volunteer labour to remove the old railing edge, dig holes for new posts and spread bark.

The opening of the slack line park on 15 October 2023 sees more fun outdoor opportunities for all ages in Shirley.

· Lancaster Park Planting Day

The first major planting event at Lancaster Park contributing to the Urban Forest Plan was generously support by the mahi of the general public, volunteers from nearby groups, and some members from the sports association that uses the park.

· Richmond Spring Fair

The Richmond Spring Fair sprung into full bloom at the Richmond Community Garden and Avebury House on 21 October 2023.

· Shirley Hoops and Hangs

This event took place during the first week of the October school holidays at the MacFarlane Park Basketball Court. With a variety of activities – cool music, 3x3 tournament, faces and braids, nails and a BBQ, there was something for everyone to enjoy on a lovely sunny day.

· Linwood Village Market

The Linwood Village Market has started up again with the arrival of spring. It is held on Saturdays from 10am to 1pm at the corner of Worcester Street and Stanmore Road throughout the summer months.

· Parks News

The Parks team are aiming to continue to do monthly or bi-monthly working bees with Phillipstown Hub and Salisbury St guys at Essex Reserve and Oliviers Reserve. There was a working bee on 26 October at Essex Reserve to remove some twitch led by a community member and attended by Sailsbury St guys.

OCS (an art group based at the Hub) with the help of the same community member will install four artworks at Welcome Rest for a temporary period at some stage soon. The OCS are also hand painting some signs for the planter boxes at Oliviers Reserve (labels such as herbs, citrus, vegetable) to add a pop of colour and invite people into the space.

The Community Partnerships Ranger also did a maintenance and planting session at Beverley Park in September with Step Ahead Trust.

Park Rangers did a follow-up planting at MacFarlane Park a few weeks ago with Shirley Community Trust and finished the planting from earlier in the year with wetland plants. The group also spread the rest of a huge mulch pile.

Parks Rangers also did a planting with Paparoa Street School at Rutland Reserve recently. It was hard digging and a very hot day but the kids enjoyed the experience nonetheless.

We Are Richmond are looking at an event this month to plant some flowers in Petrie Park - potentially a temporary planting until they have a more concrete plan in place for how to develop the old bowling green.

· Light Parties – 31 October 2023

o Neighbourhood Trust

On Tuesday 31^st October, staff attended the Light Party held at Neighbourhood Trust. Approximately 600 children and caregivers attended the event. Activities included a Silent disco, Carnival dress up, Sport equipment from Kai Kori Waitaha, Live music from students at Monster Music, Facepainting, Inflatables (hoops, bouncy castle, obstacle course and mini golf), Mini Jeeps, an under-3s room, Growing sunflower seeds. Ice creams, a sausage sizzle, and finger food and lollies for the children were also provided.

The Trust has received great feedback from attendees at the event saying how much they enjoyed the Light Party.

A group of people in a room

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o Shirley Community Trust

The Shirley Community Trust, in collaboration with the Emmett Street Community Church hosted their annual Light Party this year with a circus theme. Despite the light drizzle, it was well supported by the local community and had record numbers. Feedback from an attendee, "What a fantastic time we had at the circus light party. Thank you for the awesome things put on for the kids." A group of people outside

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3.4.2 Council Engagement and Consultation

· Greers and Langdons Road Intersection Upgrade (open 11- 31 October 2023)

The development and expansion of the Northlink Retail Park has increased traffic flows on local roads and caused significant delays at the intersection. As part of our commitment to manage the increased traffic from the Northlink Link expansion, options have been consulted on for making it way safer for everyone at the Greers and Langdons Road intersection, which will also impact the Greers and Reynolds Avenue intersection.

· Consultations in other parts of the district

o Adapting to sea level rise in Lyttelton Harbour and Port Levy

3.5 Governance Advice

3.5.1 Draft Safer Speed Plan – Board Submission

Since the last Area Report, a Board submission on the Council’s Draft Safe Speed Plan as appended in Attachment B has been approved.

3.5.2 Plan Change 14 Consultation update

On 12 October 2023, the Board Chair presented to the Independent Hearings Panel in relation to the Board submission on the Plan Change 14 consultation.

3.5.3 2022-23 Strengthening Communities Fund – End of Project Accountability

An end of year project summary for the Papanui-Innes Strengthening Communities Fund 2022-23 is appended as Attachment C.

3.5.4 Waipapa Papanui-Innes-Central Community Board Plan 2023-25 – Monitoring as at October 2023

Refer to Attachment D for a summary of occurrences to October 2023 relevant to the advancement of the Board’s priorities.

3.5.5 Customer Service Request (CSR) Report for the Papanui-Innes-Central Wards

Refer to Attachment E for the 1 August – 31 August 2023 statistics, providing an overview of the number of CSRs that have been received, including the types of requests being received and a breakdown of how they are being reported. The Snap Send Solve promotion in the last month may have helped contribute to increased ticket volumes for graffiti in the Central Ward.

Snap Send Solve is the smartphone app the Council offers to help make reporting issues easy, and it is still possible to report issues online, by calling Council on 03 941 8999 or visiting one of the Council’s Service centres.

3.5.6 Planned road works and closures

Planned road works and closures are indicated on the map at the Traffic Updates page at this link. Additionally, a Smartview of nearby road works and closures is available at the following link: https://smartview.ccc.govt.nz/travel/roads.

3.5.7 SmartView

The Council’s SmartView page gives users access to a range of real-time information about the city, including data on how to find local mountain bike tracks and also check that they are open, the number of spaces available in car park buildings, the nearest bus stop and the time of the next arrival, air quality, how to get places, events, where to see street art, weather updates and the latest airport arrivals and departures.

New features within SmartView include a link to the Emission Tracker, and a map of urban play sites.

3.5.8 Community Board Webpage

The Community Board pages on the Christchurch City Council website have been given a facelift with the Board new page at this link: https://letstalk.ccc.govt.nz/waipapa-papanui-innes-central-community-board.

3.5.9 Lancaster Park

Background information on the Lancaster Park project is available at this link. It is possible to sign up to the Lancaster Park newsletter there also.

4. Advice Provided to the Community Board

4.1 Start Work Notices (SWN)

SWN relating to the Board area are separately circulated to the Board. All Board area and city-wide start work notices can be found at this link. Recent SWN relating to the Board area are:

· Major Cycle Route – MCR Northern Line Cycleway construction (circulated 2 November 2023)

· Linwood Avenue and Hereford Street Intersection - signals recabling (circulated 2 November 2023)

· Jed Lane - streetlight upgrade (circulated 26 October 2023)

· Marshland Road, Briggs Road and Lake Terrace Road - Intersection Improvements (circulated 25 October 2023)

· Gloucester Street - wastewater renewals (circulated 24 October 2023)

· Sullivan Avenue and Ensors Road Intersection - investigative work (circulated 20 October 2023)

· Te Aratai Area - Ensors Road and Frederick Street Intersection (circulated 20 October 2023)

· Malvern Park - irrigation system installation (circulated 13 October 2023)

· 85 Aldwins Road - investigative work (circulated 12 October 2023)

· Aldwins Road, Harrow Street and Marcroft Street Intersection - investigative work (circulated 12 October 2023)

· Ferry Road, Aldwins Road and Ensors Road Intersection – investigative work (circulated 12 October 2023)

· Papanui Creek at Tulloch Place - stormwater channel renewal (circulated 10 October 2023)

4.2 Graffiti Snapshot

The Graffiti Snapshot for September 2023 can be found as Attachment F to this report. The Council also provides information on graffiti, including tips to prevent it, and about becoming a Graffiti Programme volunteer, at this link.

4.3 Memoranda

Memoranda related to matters of relevance to the Board have been separately circulated for the Board’s information and are listed below.

· CCC: Council to hear submissions on short-term organics options (circulated 2 November 2023)

· CCC: MCR Northern Line Update (circulated 31 October 2023)

· CCC: Shirley Road Intersections (circulated 27 October 2023)

· CCC: Updated Community Board pages on the Council website (circulated 25 October 2023)

· CCC: Hospital Corner lane closure (circulated 20 October 2023)

· Orion: Upcoming Orion works on Brougham Street (circulated 19 October 2023)

· CCC: Ōtautahi Christchurch Updated Bike Map (circulated 11 October 2023)

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Papanui-Innes-Central Severe Weather Community Readiness Resource	23/1720028	75
b ⇩	Draft Safer Speed Plan - Board Submission	23/1694614	82
c ⇩	Papanui-Innes Strengthening Communities Fund 2022-23 end of year project summary	23/1751284	85
d ⇩	Waipapa Papanui-Innes-Central Community Board Plan 2023-25 Monitoring Report as at October 2023	23/1764550	122
e ⇩	Customer Service Request Report - September 2023	23/1667785	132
f ⇩	Graffti Snapshot - September 2023	23/1683095	133