Agenda of Waihoro Spreydon-Cashmere-Heathcote Community Board

Waihoro Spreydon-Cashmere-Heathcote Community Board

12 October 2023

Unconfirmed

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Waihoro

Spreydon-Cashmere-Heathcote Community Board

Open Minutes

Date: Thursday 14 September 2023

Time: 4.00 pm

Venue: Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

Present

Chairperson

Deputy Chairperson

Members

Callum Ward

Keir Leslie

Melanie Coker

Roy Kenneally

Tim Lindley

Lee Sampson

Tim Scandrett

Sara Templeton

Arohanui Grace

Manager Community Governance, Spreydon-Cashmere-Heathcote

941 6663

Arohanui.Grace@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga: All together

Waiata: The Board sang a waiata to open the meeting.

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved SCBCC/2023/00059

That the apology received from Will Hall be accepted.

Sara Templeton/Callum Ward Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved SCBCC/2023/00060

That the minutes of the Waihoro Spreydon-Cashmere-Heathcote Community Board meeting held on Thursday, 10 August 2023 be confirmed.

Tim Scandrett/Tim Lindley Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

St Martins Tuna Action Group

Representatives spoke on behalf of St Martins Tuna Action Group regarding the work the group is doing, including investigating the health of the Ōpāwaho Heathcote River, plantings in King George V Reserve, creating an information pamphlet on stormwater, and creating a mural.

The group is looking for a suitable site for its mural and requested assistance from the Board.

After questions from members, the Chairperson thanked St Martins Tuna Action Group for their presentation.

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Refers the issues raised from the presentation to staff for advice and to investigate suitable sites to display the St Martins Tuna Action Group mural, to work with the group, and report back to the Board.

Attachments

a Item 4.1 Public Forum - St Martins Tuna Action Group presentation.pdf

4.2

Mokihi Community Group

Nancy Godwin and Bronwyn Cook spoke on behalf of Mokihi Community Group regarding setting up Mokihi Community Garden.

After questions from members, the Chairperson thanked Ms Godwin and Ms Cook for their presentation.

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Refers the request for consideration of the setting up of Mokihi Community Garden at 9 Mokihi Gardens, Hillmorton, to staff for investigation, to work with the group, and report back to the Board.

Attachments

a Item 4.2 Public Forum - Mokihi Community Garden proposal presentation

4.3

Addington Farm

Wilby LeHeux, manager of Addington Farm along with Dave, Alicia, and Alexander provided an update to the Board on Addington Farm with their five-year strategic plan and new māra kai request.

Their proposal is to:

· Grow a community of gardens and gardeners

· Have kai security and resilience

· Have 1,000square metres of vegetable growing beds at Addington Park

· Have the capacity to feed 100 local whanau

· Have access to facilities for morning tea, cooking and teaching

· Establish fruit trees, compost hub, with picnic tables

After questions from members, the Chairperson thanked the group for their presentation.

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Refers the request for consideration of the new māra kai request at Addington Park to staff for investigation, to work with the group, and report back to the Board.

Attachments

a Item 4.3 Public Forum - Addington Farm presentation

b Item 4.3 Public Forum - Addington Farm - new mara kai request

c Item 4.3 Public Forum - Letter of support Foodtogether Aotearoa Team

d Item 4.3 Public Forum - Letter of support Addington Park Community Group

e Item 4.3 Public Forum - Letter of support Addington Te Kura Taumatua

f Item 4.3 Public Forum - Letter of support Manuka Cottage Addington Community House Inc.

g Item 4.3 Public Forum - Letter of support Canterbury Community Gardens Association

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

5.1

Leith Reserve

Kathryn and Nathan Ellis, local residents spoke regarding Leith Reserve. (Item 7, correspondence from Kathryn Ellis regarding Leith Reserve, of these minutes refers).

Mr Ellis stated that a professional arborist on site had referred to a number of the poplars as potentially dangerous trees.

After questions from members, the Chairperson thanked Mr and Mrs Ellis for their presentation.

Attachments

a Item 5.1 Deputation - Leith Reserve presentation

b Item 5.1 Deputation - Leith Reserve - Community Tree Risk Assessment

c Item 5.1 Deputation - Leith Reserve - Community support for tree removal or significant topping

5.2

Rotary Club of Cashmere 50th Anniversary Project Proposal

David Rankin spoke on behalf of Rotary Club of Cashmere regarding the Club’s 50^th Anniversary Project proposal. (Item 7, correspondence from Rotary Club of Cashmere regarding their 50^th anniversary project of these minutes refers).

After questions from members, the Chairperson thanked Mr Rankin for his presentation.

5.3

Community Board Project - Age Friendly Spreydon-Cashmere-Heathcote

Jennie Goodman and Helen Gorgoni spoke on behalf of Age Friendly Spreydon-Cashmere-Heathcote. (Item 21, Waihoro Spreydon-Cashmere-Heathcote Community Board 2023-24 Discretionary Response Fund - Board Projects of these minutes refers).

After questions from members, the Chairperson thanked Ms Goodman and Ms Gorgoni for their presentation.

21. Waihoro Spreydon-Cashmere-Heathcote Community Board 2023-24 Discretionary Response Fund - Board Projects

Community Board Consideration

Staff in attendance spoke to the accompanying report.

The Board also took into consideration the deputations from Ms Goodman and Ms Gorgoni (Item 5.3 of these minutes refers).

Community Board Resolved SCBCC/2023/00061 (Original officer recommendations accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Allocates $2,500 from its 2023-24 Discretionary Response Fund towards the costs of the Waltham Fair

2. Allocates $4,000 from its 2023-24 Discretionary Response Fund towards the 2023-24 Waihoro Spreydon-Cashmere Heathcote Community Board Awards.

3. Allocates $4,000 from its 2023-24 Discretionary Response Fund towards 2023-24 Age Friendly Spreydon-Cashmere-Heathcote.

4. Appoints Melanie Coker to act as the Board representative on the Age Friendly Spreydon-Cashmere-Heathcote Committee for the remainder of the 2022-25 term.

Tim Scandrett/Callum Ward Carried

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Correspondence
	Staff Recommendations / Ngā Tūtohu That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receive the information in the correspondence report dated 14 September 2023 from Coral Hodgson in relation to Coppell Place parking issues and refer to staff for investigation and response back to the Community Board. 2. Receive the information in the correspondence report dated 14 September 2023 from Kathryn and Nathan Ellis regarding Leith Reserve and refer to staff for investigation and response back to the Community Board. 3. Receive the information in the correspondence report dated 14 September 2023 from the Rotary Club of Cashmere regarding their 50^th anniversary project proposal and refer to staff for investigation and response back to the Community Board.
	Community Board Consideration The Board took into consideration the deputations from Kathryn and Nathan Ellis (Item 5.1 of these minutes refers) and from David Rankin (Item 5.2 of these minutes refers).
	Community Board Resolved SCBCC/2023/00062 Part B That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receives the information in the correspondence report dated 14 September 2023 from Coral Hodgson in relation to Coppell Place parking issues and refer to staff for investigation and response back to the Community Board. 2. Receives the information in the correspondence report dated 14 September 2023 from Kathryn and Nathan Ellis regarding Leith Reserve and: a. Refers the issues raised to staff for an urgent safety assessment from an arborist; b. Refers the issues raised to staff for investigation and response back to the Community Board. 3. Receives the information in the correspondence report dated 14 September 2023 from the Rotary Club of Cashmere regarding their 50^th anniversary project proposal and refer to staff for investigation and response back to the Community Board. Melanie Coker/Roy Kenneally Carried

The meeting was adjourned at 5.03 pm and reconvened at 5.10 pm.

8. South Library & Service Centre

Community Board Comment

Staff in attendance spoke to the accompanying report. After questions from the Board, it was noted in the Board's discussion:

· The option of strengthening – the serviceability performance would improve but not achieve the same level of performance as the building strength may imply; to mean that the resilience of the materials is less than that of a new build, given that the materials have already endured earthquake events.

· The cashflow – that Better-Off Funds will be used in Financial Year 2024/25, existing Capital expenditure on budget in Financial Year 2025/26, with additional Capital expenditure required in Financial Year 2026/27.

· Pushing the rebuild out to a future date substantially increases the costs. In addition, the Better-Off Funding will be lost.

· Sanitary and heating issues become an increased risk if the rebuild is delayed, which can lead to building closure.

· Patched temporary works on the building are an ongoing reality with the building maintenance an operational cost.

· Having read all the reports on South Library and Service Centre, the Staff recommendation is the best option going forward.

· There is not an alternative that will save Council money in the long-term.

· This Board has taken a city-wide perspective and put other communities first with respect to earthquake repairs and rebuilds and note that it is now the turn of South Library and Service Centre. The Board notes that the decision to prioritise other areas of the city ahead of South Library, while it was the right approach, is the primary reason for the delayed rebuild of this facility and thus the increased cost of building in an inflationary environment.

· The facility is more than just a library; it is a full-spectrum service centre. A well-loved facility, one of the most well-utilised facility of its kind in the city. Children participate in learning programmes, it is somewhere to sit quietly, to have refreshments, the governance team is located there, Council service staff are located there, and it is a key place of connection to the beautiful Ōpāwaho Heathcote River.

· In a cost of living crunch, places like libraries are extremely important. It is one of a few public places where one can pass the time in a warm room, with toilets, access to books and magazines, and helpful friendly staff, without needing to purchase anything.

Community Board Decided SCBCC/2023/00063 (Original Officer Recommendation accepted without change)

Part A

That the Waihoro Spreydon-Cashmere-Heathcote Community Board recommends that the Council:

1. Approves the rebuild of the South Library and Service Centre at a cost not exceeding $32,750,000, on the existing site, with a scope consistent with the Concept Design in Appendix A attached to this report. Noting that the anticipated opening date of the facility is in December 2026.

2. Approves the scope and function of the South Library and Service Centre as broadly summarised the Concept Design attached to this report as Attachment A.

3. Approves the progression of the rebuild of the South Library and Service Centre to a detailed design based on the scope and function of the facility being consistent with the Concept Design in Appendix A.

4. Approves additional funding of $10,150,000 for the rebuild of the South Library and Service Centre. Noting that this will need to be confirmed in the 2024/34 Long Term Plan phased over the 2025/26 and 2026/27 financial years.

5. Delegates to the Waihoro Spreydon-Cashmere-Heathcote Community Board the authority to approve:

(a) a tender to go to market for the construction of the rebuild of the South Library and Service Centre; and

(b) for the CEO to enter into a construction contract for the rebuild of the South Library and Service Centre with the preferred tenderer following the procurement process,

provided that:

a. The design of the rebuild of the South Library and Service Centre is consistent with Council-approved scope of the project, and

b. The value of the project, including the Construction Contract does not exceed $32,750,000, and

c. Any decision outside these parameters must be referred to Council.

6. Requests that the Waihoro Spreydon-Cashmere-Heathcote Community Board updates Council on the progress of the project quarterly in its Community Board Report.

Lee Sampson/Callum Ward Unanimously Carried

The Board sang a waiata.

9. 60 Hawford Road - Proposed No Stopping Restrictions

Community Board Resolved SCBCC/2023/00064 (Original Officer Recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 that:

a. the stopping of vehicles be prohibited at any time on the east side of Hawford Road, commencing at a point 122.5 metres south of its intersection with Ford Road and extending in a southerly direction for a distance of nine metres.

b. the stopping of vehicles be prohibited at any time on the east side of Hawford Road, commencing at a point 139.5 metres south of its intersection with Ford Road and extending in a southerly direction for a distance of five metres.

2. Revokes any previous resolutions pertaining to parking and stopping restrictions made pursuant to any bylaw to the extent that they are in conflict with the parking and stopping restrictions described in resolutions 1a and 1b above.

3. Approves that these resolutions take effect when parking signage and/or road marking that evidence the restrictions described in 1. and 2. are in place (or removed in the case of revocations).

Tim Lindley/Keir Leslie Carried

10. Amherst Place - Proposed No Stopping Restrictions

Community Board Resolved SCBCC/2023/00065 (Original Officer Recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 that the stopping of vehicles be prohibited at any time on the south side of Amherst Place, in accordance with the plan included as Attachment A to the report on the meeting agenda (Amherst Place – Barrer Lane, Proposed No Stopping Restrictions, TG144394).

3. Approves that these resolutions take effect when parking signage and/or road marking that evidence the restrictions described in 1. and 2. are in place (or removed in the case of revocations).

Tim Lindley/Keir Leslie Carried

11. Clifton Bay / Main Road Intersection Proposed No Stopping Restrictions

Community Board Resolved SCBCC/2023/00066 (Original Officer Recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 that:

a. the stopping of vehicles be prohibited at any time on the southwest side of Main Road, commencing at its intersection with Clifton Bay and extending in a southeast direction for a distance of ten metres.

b. the stopping of vehicles be prohibited at any time on the southwest side of Main Road, commencing at its intersection with Clifton Bay and extending in a northwest direction for a distance of six metres.

3. Approves that these resolutions take effect when parking signage and/or road marking that evidence the restrictions described in 1. and 2. are in place (or removed in the case of revocations).

Tim Lindley/Keir Leslie Carried

12. Burnbrae Street / St Martins Road Intersection and Harry Ell Drive / Longhurst Terrace Intersection - Proposed No Stopping Restrictions

Community Board Resolved SCBCC/2023/00067 (Original Officer Recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 that:

Burnbrae Street / St Martins Road Intersection (Attachment A to the report on the meeting agenda, Plan TG144395, dated 10/08/2023)

a. the stopping of vehicles be prohibited at any time on the west side of St Martins Road, commencing at its intersection with Burnbrae Street and extending in a northerly direction for a distance of 19 metres.

b. the stopping of vehicles be prohibited at any time on the north side of Burnbrae Street, commencing at its intersection with St Martins Road and extending in a northwest direction for a distance of 32 metres.

Harry Ell Drive / Longhurst Terrace Intersection (Attachment B to the report on the meeting agenda, Plan TG144397, dated 10/08/2023)

c. the stopping of vehicles be prohibited at any time on the southeast side of Longhurst Terrace, commencing at its intersection with Harry Ell Drive and extending in a northeast direction for a distance of 11 metres.

d. the stopping of vehicles be prohibited at any time on the north side of Harry Ell Drive, commencing at its intersection with Longhurst Terrace and extending in a westerly direction for a distance of 27 metres.

3. Approves that these resolutions take effect when parking signage and/or road marking that evidence the restrictions described in 1. and 2. are in place (or removed in the case of revocations).

Tim Lindley/Keir Leslie Carried

13. Redruth Avenue / Selwyn Street Intersection Proposed No Stopping Restrictions

Community Board Resolved SCBCC/2023/00068 (Original Officer Recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 that:

a. the stopping of vehicles be prohibited at any time on the southeast side of Redruth Avenue, commencing at its intersection with Selwyn Street and extending in a southwest direction for a distance of 16 metres.

b. the stopping of vehicles be prohibited at any time on the northwest side of Redruth Avenue, commencing at its intersection with Selwyn Street and extending in a southwest direction for a distance of 18 metres.

c. the stopping of vehicles be prohibited at any time on the southeast side of Redruth Avenue, commencing at its intersection with Selwyn Street and extending in a northeast direction for a distance of 15 metres.

d. the stopping of vehicles be prohibited at any time on the northwest side of Redruth Avenue, commencing at its intersection with Selwyn Street and extending in a northeast direction for a distance of 18 metres.

e. the stopping of vehicles be prohibited at any time on the southwest side of Selwyn Street, commencing at its intersection with Redruth Avenue and extending in a southeast direction for a distance of 13.5 metres.

f. the stopping of vehicles be prohibited at any time on the northeast side of Selwyn Street, commencing at its intersection with Redruth Avenue and extending in a southeast direction for a distance of 11 metres.

g. the stopping of vehicles be prohibited at any time on the southwest side of Selwyn Street, commencing at its intersection with Redruth Avenue and extending in a northwest direction for a distance of 13 metres.

h. the stopping of vehicles be prohibited at any time on the northeast side of Selwyn Street, commencing at its intersection with Redruth Avenue and extending in a northwest direction for a distance of 11 metres.

3. Approves that these resolutions take effect when parking signage and/or road marking that evidence the restrictions described in 1. and 2. are in place (or removed in the case of revocations).

Tim Lindley/Keir Leslie Carried

14. Waihoro Spreydon-Cashmere-Heathcote 2023/2024 Discretionary Response Fund Cracroft Residents Association Community Quarterly Newsletter Printing Project

Community Board Resolved SCBCC/2023/00069 (Original Officer Recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves a grant of $700 from its 2023-24 Discretionary Response Fund to Cracroft Residents Association towards the printing of the community quarterly newsletter project.

Sara Templeton/Tim Scandrett Carried

15. Waihoro Spreydon-Cashmere-Heathcote Community Board Discretionary Respond Fund 2023/24 Champ Nation Youth Academy Project

Community Board Resolved SCBCC/2023/00070 (Original Officer Recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves a grant of $2,500 from its 2023/24 Discretionary Response Fund to Champ Nation Youth Academy Incorporated towards the Champ Nation Youth Academy.

Melanie Coker/Roy Kenneally Carried

16. Waihoro Cashmere-Spreydon-Heathcote Community Board Discretionary Response Fund 2023/24 for Canterbury Golf Incorporated for the FRESH Driving Range Takeover Project

Community Board Resolved SCBCC/2023/00071 (Original Officer Recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves a grant of $600 from its 2023/24 Discretionary Response Fund to Canterbury Golf Incorporated towards the FRESH Driving Range Takeover.

Sara Templeton/Keir Leslie Carried

17. Waihoro Spreydon-Cashmere-Heathcote 2023/2024 Discretionary Response Fund St Mary's Anglican Church, Addington Community Events

Community Board Resolved SCBCC/2023/00072 (Original Officer Recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves a grant of $3000 from its 2023-24 Discretionary Response Fund to St Mary’s Anglican Church, Addington towards the costs associated with three local community events.

Melanie Coker/Callum Ward Carried

18. Waihoro Spreydon-Cashmere-Heathcote 2023/2024 Discretionary Response Fund Opawa Baptist Church - Community Fair Event

Community Board Resolved SCBCC/2023/00073 (Original Officer Recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves a grant of $2,500 from its 2023-24 Discretionary Response Fund to Opawa Baptist Church towards the costs associated with the Show Day Community Fun Fair.

Tim Lindley/Sara Templeton Carried

19. Waihoro Spreydon-Cashmere-Heathcote 2023/2024 Discretionary Response Fund Cashmere High School Board of Trustees - Readers Cup National Challenge

Community Board Resolved SCBCC/2023/00074 (Original Officer Recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves a grant of $1,000 from its 2023-24 Discretionary Response Fund to Cashmere High School Board of Trustees towards the costs associated with five students attending the 2023 Readers Cup National Competition.

Tim Scandrett/Callum Ward Carried

20. Waihoro Spreydon-Cashmere-Heathcote 2023/2024 Discretionary Response Fund Cashmere High School Board of Trustees - Adventure Racing Nationals Hilary Challenge

Community Board Resolved SCBCC/2023/00075 (Original Officer Recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves a grant of $600 from its 2023-24 Spreydon-Cashmere-Heathcote Discretionary Response Fund to Cashmere High School Board of Trustees towards Max Harrison Groer, Hamish Allan Sherratt, and Mya Eden Bennett participating in the Adventure Racing Nationals Hilary Challenge in Tongariro on 1^st to 6^th October 2023.

Callum Ward/Tim Scandrett Carried

22. Waihoro Spreydon-Cashmere-Heathcote Community Board Neighbourhood Building Board Project Report

Community Board Resolved SCBCC/2023/00076 (Original Officer Recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. allocates $70,000 from its Better-Off Fund towards a Community Board Neighbourhood Building Project.

Callum Ward/Roy Kenneally Carried

23. Waihoro Spreydon-Cashmere-Heathcote Summer with your Neighbours 2023-24

Community Board Resolved SCBCC/2023/00077 (Original Officer Recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Allocates its 2023-24 Summer with your Neighbours as follows:

Applicant

Activity

No. attending

Staff recommendation

1	Anita Butler	Upper Crichton Terrace	25	$63
2	Julie Tobbell	Leitch street	35	$88
3	Regan J Courtney	Sweet waters place	17	$43
4	Sarah Suckling	Cal de sac at the end of Glamis Place	60	$100
5	Murray Aynsley Neighbourhood Support Group	Glenelg Spur	25	$63
6	Liza Sparrow	St Leonard’s Square	30	$75
7	Wendy Dudson	Fisher Ave, Beckenham	50	$120
8	Sarah Edwards	Brownlee Reserve, Clifton Hill	70	$175
9	Beachville Road Neighbourhood Support	Redcliffs Bowling Club	80	$170
10	Katrina Cowie	End of cul-de-sac	30	$75
11	Heathcote Valley Community Library Inc	Heathcote Valley Community Centre,	50	$100
12	Joanne Wheeler	Cooks Lane, Heathcote Valley	30	$75
13	Val A Grose	Either across in the reserve or at our Place	22	$55
14	Rachael Jamieson	Spreydon Domain	60	$150
15	Herbs Place residents	Herbs Place	30	$75
16	Jill Boanas	Muritai Terrace	20	$50
17	Saint Marys Anglican Church, Addington	Saint Mary's Anglican Church, Addington	80	$60
18	Kantara residents	Kantara Lane	30	$75
19	Rach Green	Ruskin Street Reserve	50	$100
20	Stella Haldane	Ashgrove Terrace	16	$40
21	Raechal Fowler	Sydenham	30	$75
22	Abhijeet Kale	Downing Street, Hoon Hay	20	$50
23	Gaby	Driveway of all 4 flats	24	$60
24	Christine Blance	Ruskin St Reserve	80	$200
25	Cracroft Residents Association	Old Stone House grounds	70	$60
26	Beckenham Methodist Church	Beckenham Methodist Church	250	$200
27	Dave Mitchell	Burke Street reserve	50	$125
28	Kylie Ehrich	Mokihi Gardens, Linden Grove Hillmorton	50	$125
29	Maltworks villas lifestyle	Maltworks retirement villas	50	$125
30	Margaret Jenkin	Highlight Lane	20	$50
31	Peter Galbraith	West Watson Park	40	$100
32	Fairview Street Neighbours get together	Cashmere View Park	50	$125
33	Catherine Dale	Kidson Terrace	25	$63
34	Natalia Artemiev	Stedley Place Heathcote Valley	40	$100
35	Shane Binder	Sandwich Road	25	$63
36	Rowley Community Centre	Rowley Ave, Hoon Hay	100	$100
37	David Christie	Merlewood Ave	30	$75
38	David Drayton	Huntsbury Avenue	30	$60

2. That any unspent 2023-24 Summer with your Neighbours funding is returned to the 2023-24 Spreydon-Cashmere-Heathcote Discretionary Response Fund.

Tim Scandrett/Tim Lindley Carried

24. Waihoro Spreydon-Cashmere-Heathcote Community Board - Community Service and Youth Service Awards 2023
	Community Board Comment The Chairperson and Deputy Chairperson agreed to allow two late nominations to be considered, the summary of which was circulated to the Board prior to the meeting for review.
	Staff Recommendations / Ngā Tūtohu That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Confers Community Service and Youth Service Awards on the nominees listed on the Summary of Nominations 2023 (separately circulated). 2. Delegates authority to the Board Chairperson and Deputy Chairperson to accept any late applications received from other Community Boards. 3. Has the names of successful nominees released after the Board's Community Service Awards 2023 function. Names of unsuccessful nominees will be kept confidential.
	Community Board Resolved SCBCC/2023/00078 Part C That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Confers Community Service and Youth Service Awards on the nominees listed on the Summary of Nominations 2023 (separately circulated). 2. Delegates authority to the Board Chairperson and Deputy Chairperson to accept any late applications received from other Community Boards. 3. Has the names of successful nominees released after the Board's Community Service Awards 2023 function. Names of unsuccessful nominees will be kept confidential. 4. Confers Community Service Awards on the two nominees that have been circulated since the creation of the agenda (separately circulated). Tim Scandrett/Roy Kenneally Carried
	Attachments a Waihoro Community Service Award Nominees - additional - Confidential

25. Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - September 2023

Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receive the Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report for September 2023.

Community Board Resolved SCBCC/2023/00079

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report for September 2023.

2. Requests a site visit of Ultimate Care Bishop Selwyn be arranged with members, staff and the facility manager to talk through the issue of safety at the entrance of Ultimate Care Bishop Selwyn onsite, in order to fully understand the issue and devise a practical solution.

Callum Ward/Melanie Coker Carried

26. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

The following information was exchanged at this meeting:

· A member attended the Whaka Terrace community meeting and noted there is anxiety and tiredness in the community around the issue and commends staff and community for their patience.

· A member will meet with community around fire risk concerns at Coronation Reserve.

· A member attended a Youth Hui. Addington Youth Alliance, an informal network-group has formed.

· A member advised a resident has raised safety concerns around cars turning right out of Spencer Street onto Lincoln Road.

· A member attended a meeting, noting there are issues for local Foodbanks arising from a distribution agency introducing charges for supply.

· A member attended Westmorland Residential Association meeting. They have concerns with the Climate Emergency Response Fund project along Cashmere Road.

· A member advised that a resident on the other side of the valley from Kiteroa track is interested in having a track down the valley.

· A member noted that there are continued issues with people parking on river banks, particularly now in whitebait season.

· A member attended the Estuary Trust meeting.

· A member is fielding queries on safety crossing Bridle Path Road, some residents are requesting a pedestrian refuge between Heathcote Valley School and Morgans Valley.

· A member has residents contact them regarding road slumping in various places.

· A member received correspondence from a young cyclist who has identified a section of Centaurus Road as dangerous.

· A member attended the Heathcote Valley Community Association Annual General Meeting.

· A member attended the Cracroft Residents Association Annual General Meeting.

· A member attended the Ferrymead Rotary 30-year anniversary celebration. They are celebrating by installing seats and picnic tables in Charlesworth Reserve.

· A member advised that residents are wanting Fire Preparedness information. Staff noted that there will be a series on offer at the end of October.

· A member pointed out that cycleways have been deferred out past ten years from the draft 2024-2034 Long Term Plan.

· A member participated in community planting at Mount Vernon, end of Albert Terrace with 2,000 plants placed.

· A member advised that the Port Hills Trust has been re-invigorated.

· A member noted that the basketball court lights at Hoon Hay Park are off again.

26.1 Naming process for Marylands Reserve

The Board would like to see follow-up on the possible renaming process for Marylands Reserve, noting that Mana Whenua will not be gifting a name(s), indicating that that the mauri of gifting a name be given to the survivors.

That Board requests that the mauri of gifting a name be given to the survivors abused while in the care of Marylands School, and for staff to provide an updated timeline for Marylands renaming process.

26.2 Addington Park

There are safety concerns from community at Addington Park. There is frequently rubbish from alcohol consumption left in the car park. The Board would like to see the chain put across the car park and the toilet block locked overnight.

That Board requests that staff investigate concerns about rubbish from alcohol consumption being left in the car park Addington Park and provide advice on measures that can be implemented to address this including the feasibility of locking the car park and the toilet block be locked overnight.

Karakia Whakamutunga: All together

Meeting concluded at 6.05 pm.

CONFIRMED THIS 12^TH DAY OF OCTOBER 2023

Callum Ward

Chairperson

Waihoro Spreydon-Cashmere-Heathcote Community Board

12 October 2023

7. Parade Court Proposed No Stopping Restrictions
Reference Te Tohutoro:	23/1465697
Report of Te Pou Matua:	Toni Dakers, Traffic Engineer, toni.dakers@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to approve the installation of No Stopping restrictions on Parade Court. This report has been written in response to a request from a member of the public for Council to consider installing No Stopping restrictions to prevent vehicles blocking access to a short pedestrian path which extends through the reserve.

1.2 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

1.3 The community engagement and consultation outlined in this report reflect the assessment.

1.4 The recommended option is to install No Stopping restrictions in accordance with Attachment A.

2. Staff Recommendations / Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times on the southwest side of Parade Court, commencing at a point 38.5 metres northwest of its intersection with Lincoln Road, and extending in a northwest direction for a distance of nine metres.

2. Revokes any previous resolutions pertaining to parking and stopping restrictions made pursuant to any bylaw to the extent that they are in conflict with resolution 1 above.

3. Approves that these resolutions take effect when parking signage and/or road marking that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Safety and access concerns have been raised by a member of the public whose access to a pedestrian path on Parade Court is often obstructed by parked vehicles. The path connects with Parade Court via a kerb cutdown and extends through a small reserve to a private lane.

3.2 There is no formed footpath on the reserve side of the road, therefore pedestrians are required to cross at this location.

3.3 A short section of No Stopping restrictions is recommended to prevent vehicles blocking pedestrian access to the kerb cutdown. The No Stopping restrictions will also extend six metres southeast of the cutdown to improve visibility between approaching traffic and pedestrians waiting to cross.

3.4 The recommended option is to Install No Stopping restrictions in accordance with Attachment A.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Maintain the status quo – Do Nothing

4.2 The advantages of this option include:

4.2.1 Retains one on-street parking space.

4.3 The disadvantages of the option include:

4.3.1 Does not address the identified safety issue relating to visibility and access for pedestrians in this location.

5. Detail Te Whakamahuki

5.1 Parade Court is a residential cul-de-sac with access from Lincoln Road. There is generally a low parking demand on Parade Court associated with the residential properties. However high parking demands are observed at times due to its proximity to the nearby sports and events facilities, including Wolfbrook Arena and Addington Raceway.

5.2 There is a footpath on the northeast side of Parade Court. Pedestrians are required to cross the road to connect with the path that extends through the reserve.

5.3 If approved, the recommendations will be implemented within the current financial year (generally around four weeks after the contractor receives the request, but this is subject to other factors such as resourcing and prioritisation beyond Council’s control).

Community Views and Preferences

5.4 Affected property owners and residents were advised of the recommended option by letter. A total of six letters were sent to directly affected property owners and residents.

5.5 One submission was received. This was from a resident who was fully supportive of the proposed changes.

5.6 The issue was originally raised by a resident who visited the local Council Service Centre. They have generated two service requests about their concern, however on both occasions they did not leave their contact details. While staff could not engage with the resident directly, the recommend option addresses the safety issue that was detailed in the complaint.

5.7 The Team Leader Parking Compliance supports the preferred option.

5.8 The do nothing option is inconsistent with community requests to improve access at this crossing point.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.3 Transport

6.3.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network - <=100 crashes

Policy Consistency Te Whai Kaupapa here

6.4 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.5 The effects of this proposal upon Mana Whenua are expected to be insignificant.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.6 This proposal does not have any significant effect upon carbon emissions and Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.7 This proposal improves accessibility for pedestrians, by ensuring the access to the walkway is kept clear of parked vehicles.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – approximately $50 for line marking and $750 for investigation, consultation, and preparation of this report.

7.2 Maintenance/Ongoing costs – will be added to and covered by the area maintenance contract.

7.3 Funding Source – Traffic Operations Team Traffic Signs and Markings budget.

Other

7.4 None identified.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

8.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

8.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.4 There is no other legal context, issue or implication relevant to this decision.

8.5 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in sections 8.1 – 8.3.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 None identified.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Site Plan - Parade Court Proposed No Stopping Restrictions	23/1468911	29

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Toni Dakers - Traffic Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

Waihoro Spreydon-Cashmere-Heathcote Community Board

12 October 2023

8. Battersea Street Proposed P60 Parking Restrictions
Reference Te Tohutoro:	23/1430825
Report of Te Pou Matua:	Toni Dakers, Traffic Engineer, toni.dakers@ccc.govt.nz
Senior Leader Pouwhakarae:	Mary Richardson, Acting General Manager Infrastructure, Planning & Regulatory Services, mary.richardson@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon Cashmere Heathcote Community Board to approve the installation of 60 minute timed parking restrictions on Battersea Street. This report has been written in response to a request from a business owner for short term parking to be provided on Battersea Street for visitors and customers.

1.3 The community engagement and consultation outlined in this report reflect the assessment.

1.4 The recommended option is to install P60 timed parking restrictions in accordance with Attachment A.

2. Staff Recommendations / Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves, pursuant to clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the parking of vehicles be restricted to a maximum period of 60 minutes between the hours of 8.00am and 6.00pm Monday to Sunday, on the south side of Battersea Street, commencing from a point nine metres east of its intersection with Orbell Street, and extending east for a distance of 64 metres.

2. Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with resolution 1 above.

3. Approve that these resolutions take effect when parking signage and/or road marking that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Battersea Street, between Orbell Street and Durham Street South provides access to commercial and retail activities, including a group of businesses operating a café, florist, retail shop and office space at 12 Battersea Street. One of these businesses has requested for short term parking to be provided on-street to encourage turnover and provide parking for customers and visitors in this area.

3.2 The Council’s Suburban Parking Policy prioritises short term parking over commuter parking and states that timed parking restrictions can be considered when the occupancy of on-street parking regularly exceeds 75% at peak times.

3.3 All on-street parking on this section of Battersea Street is currently unrestricted and is observed to be fully occupied during weekdays, largely by all-day commuter traffic. This is due to its proximity to the city centre and Sydenham commercial area.

3.4 The recommended option is to install P60 timed parking restrictions in accordance with Attachment A. The proposal will affect up to eight on-street parking spaces, six of which are located along the frontage of 12 Battersea Street.

3.5 Options within this report have been assessed against relevant industry-standard design guidance including the Council’s Suburban Parking Policy.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Maintain the status quo – Do nothing

4.2 The advantages of this option include:

4.2.1 Retaining up to eight unrestricted on-street parking spaces.

4.3 The disadvantages of the option include:

4.3.1 Inconsistent with Councils Suburban Parking Policy which prioritises short term parking over commuter parking.

4.3.2 Does not address the concerns raised by the local business about the growth in this area and lack of nearby parking options for visitors and customers.

5. Detail Te Whakamahuki

5.1 Battersea Street is a local road connecting between Colombo Street to the east and Orbell Street to the west. The section of Battersea Street associated with this report is at the western end between Durham Street South and Orbell Street which accommodates largely commercial and retail activities.

5.2 All on-street parking on this section of Battersea Street is unrestricted and observed to be fully occupied during weekdays. On-street parking on the surrounding streets is also observed to be fully occupied where there are no time restrictions in place.

5.3 All businesses in this area have some off-street parking, however at times this is insufficient to fully accommodate the parking demands of the businesses, particularly during peak periods.

5.4 Approval is required by the Waihoro Spreydon-Cashmere-Heathcote Community Board.

5.5 If approved, the recommendations will be implemented within the current financial year (generally around four weeks after the contractor receives the request, but this is subject to other factors such as resourcing and prioritisation beyond Council’s control).

Community Views and Preferences

5.6 Consultation letters were delivered to all affected businesses on Battersea Street (those located between Durham Street South and Orbell Street) on 22 and 23 August 2023. A total of eight letters were issued.

5.7 Six submissions were received, all were from either the property owners, or the business owners operating from the development at 12 Battersea Street. All submissions were supportive of the proposal.

5.8 The Team Leader Parking Compliance supports the recommended option.

5.9 The do nothing option is inconsistent with community requests to manage on-street parking in this location.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.3 Transport

6.3.1 Activity: Transport

· Level of Service: 10.3.3 Maintain customer perception of the ease of use of Council on- street parking facilities - >=50% resident satisfaction

Policy Consistency Te Whai Kaupapa here

6.4 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.5 The effects of this proposal upon Mana Whenua are expected to be insignificant.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.6 This proposal does not have any significant effect upon carbon emissions and Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.7 This proposal improves accessibility by encouraging turnover and providing nearby parking options for visitors accessing businesses in this area.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement - approximately $750 for signs, and $1,500 for investigation, consultation, and preparation of this report.

7.2 Maintenance/Ongoing costs - will be added to and covered by the area maintenance contract.

7.3 Funding Source - Traffic Operations Team Traffic Signs and Markings budget.

Other

7.4 None identified.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

8.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.4 There is no other legal context, issue or implication relevant to this decision.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 None identified.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Site Plan - 2-12 Battersea Street Proposed P60 Parking	23/1453130	35

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Toni Dakers - Traffic Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

Waihoro Spreydon-Cashmere-Heathcote Community Board

12 October 2023

9. Stanley Street Proposed P60 Parking Restrictions
Reference Te Tohutoro:	23/1377824
Report of Te Pou Matua:	Toni Dakers, Traffic Engineer, toni.dakers@ccc.govt.nz
Senior Leader Pouwhakarae:	Mary Richardson, Acting General Manager Infrastructure, Planning & Regulatory Services, mary.richardson@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to approve the installation of 60 minute timed parking restrictions on Stanley Street. This report has been written in response to a request from a business owner for short term parking options to be provided for visitors and customers.

1.3 The community engagement and consultation outlined in this report reflect the assessment.

1.4 The recommended option is to install P60 parking in accordance with Attachment A.

2. Staff Recommendations / Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the parking of vehicles be restricted to a maximum period of 60 minutes between the hours of 8.00am and 6.00pm Monday to Sunday on the north side of Stanley Street, commencing at a point 28 metres east of its intersection with Durham Street South, and extending east for a distance of 47 metres.

2. Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolution 1 above.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Stanley Street provides access to local commercial businesses, including The Colombo shopping mall. There are currently two P60 parking spaces and a P5 Loading Zone located at the eastern end of the street. All other on-street parking on Stanley Street is unrestricted.

3.2 On-street parking on Stanley Street is observed to be fully occupied during weekdays by staff from Stanley Street properties and commuter vehicles from the wider area. There is therefore low parking turnover and limited opportunities for customers or visitors accessing nearby businesses to park on street. A short section of P60 parking is proposed to alleviate this issue which was raised as a concern by a Stanley Street business owner.

3.3 Options within this report have been assessed against relevant industry-standard design guidance including the Councils Suburban Parking Policy.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Maintain the status quo – (do nothing)

4.2 The advantages of this option include:

4.2.1 Retains up to seven unrestricted on-street parking spaces.

4.3 The disadvantages of the option include:

4.3.1 Does not provide short term parking options for visitors and customers accessing nearby businesses.

4.3.2 Inconsistent with Councils Suburban Parking Policy which prioritises short stay parking over long-term commuter parking.

5. Detail Te Whakamahuki

5.1 Stanley Street runs between Colombo Street and Durham Street South on the southern boundary of The Colombo shopping mall. The large car park towards the eastern end of Stanley Street is specifically for the use of visitors / customers of The Colombo shopping mall.

5.2 The Council’s Suburban Parking Policy states that timed parking restrictions can be considered when the occupancy of on-street parking regularly exceeds 75% at peak times. When timed parking restrictions are warranted, they should typically cover between 25% to 50% of the total on street parking available on a section of road. The Policy also prioritises short stay parking over resident or commuter parking.

5.3 Seven P60 time restricted parking spaces are proposed to be installed on Stanley Street, including along the frontage of the business that originally requested them.

5.4 The proposal will result in just under 25% of the parking spaces on Stanley being time restricted. This is less than what is recommended in the Policy, however it is considered to be appropriate. Some of the nearby businesses have adequate on-site parking for visitors. There are also some businesses on this street that do not have any demand for customer parking due to the nature of their operations.

5.5 There are high parking demands in the area due to the retail and commercial activities as well as residential dwellings to the south.

5.6 Approval is required by the Waihoro Spreydon-Cashmere-Heathcote Community Board.

5.7 If approved, the recommendations will be implemented within the current financial year (generally around four weeks after the contractor receives the request, but this is subject to other factors such as resourcing and prioritisation beyond Council’s control).

Community Views and Preferences

5.8 Staff undertook pre-engagement on 22 June 2023 and spoke to most Stanley Street businesses to understand current parking behaviour and get an understanding of whether there is wider support for timed parking restrictions on Stanley Street.

5.9 Key points from these discussions were:

5.9.1 Most of the on-street parking is utilised by employees of the area, including Colombo Street and Durham Street businesses. Short stay parking was strongly opposed by some businesses due to the need for staff parking on-street, particularly towards the eastern end of Stanley Street. They noted that when there is no parking available, visitors are observed to park in The Colombo mall car park.

5.9.2 Some businesses on Stanley Street do not have a need for short stay parking as their business premises do not provide for customers.

5.9.3 Businesses try to keep their off-street parking free for customers/visitors and utilise on-street parking for staff. However, in some cases off street parking is also fully occupied and there are no other viable parking options nearby.

5.10 This initial feedback was considered, and a plan developed which is largely consistent with Council’s Suburban Parking Policy but also recognises the feedback from some businesses for unrestricted parking to be retained for staff. The proposal recommends a short section of P60 parking at the western end where there are no short stay parking options available. It is also noted that while some visitors may use The Colombo mall car park, this is for mall customers only so has not been considered as a viable parking option.

Formal Consultation

5.11 Affected businesses were advised of the recommended option by letter. A total of 17 letters were issued via letter drop on 2 August 2023. The proposal was also emailed to the manager of The Colombo shopping mall.

5.12 Five submissions were received. Two submissions were fully in support, two were generally supportive but had further comments, one was opposed.

5.13 A summary of feedback received is discussed below:

5.13.1 One submission noted that if the restrictions are to be implemented, there is a need for monitoring to enforce the restrictions. This will be raised with the parking enforcement team to monitor.

5.13.2 Parked vehicles are often obstructing access for large trucks to the driveway at 9 Stanley Street. The business owner has requested that No Stopping lines be installed to alleviate this.

A desktop vehicle tracking assessment has been undertaken which confirmed that a 12.5 metre rigid truck can reverse into this property within the existing vehicle crossing width. However, the assessment did show that if vehicles are parked within one metre of the vehicle crossing, access for large trucks may be partially impeded. It is noted that the vehicle crossing does not fully line up with the gate which may exacerbate this issue. For this reason and since the vehicle crossing is located within the P60 area, parking ticks will be installed to define the extent of legal parking and assist in addressing this concern. These parking ticks are only a guide and any illegal parking is best addressed by parking enforcement.

5.13.3 One business owner wanted parking ticks to be installed at all vehicle crossings on Stanley Street and yellow lines to be marked on any areas that are too small to accommodate a parked vehicle. A previous proposal was approved in December 2022 that included marking No Stopping restrictions in these locations, these have been installed. Parking ticks are not supported where driveways are clearly defined, this is an enforcement matter.

5.13.4 The reason given for opposing the proposal was the loss of unrestricted on-street parking for employees. As noted in paragraphs 5.2 above, Stanley Street meets the warrants for timed parking restrictions to be installed. The number of parking spaces has been limited to a short section at the western end to retain most of the unrestricted parking on Stanley Street.

5.14 The Team Leader Parking Compliance supports the preferred option.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.3 Transport

6.3.1 Activity: Transport

· Level of Service: 10.3.3 Maintain customer perception of the ease of use of Council on- street parking facilities - >=50% resident satisfaction

Policy Consistency Te Whai Kaupapa here

6.4 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.5 The effects of this proposal upon Mana Whenua are expected to be insignificant.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.6 This proposal does not have any significant effect upon carbon emissions and Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.7 This proposal improves accessibility by encouraging turnover in a small number of parking spaces, providing more accessible parking options for visitors to businesses in this area.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement - approximately $800 for line marking and signs, and $1,500 for investigation, consultation, and preparation of this report.

7.2 Maintenance/Ongoing costs - will be added to and covered by the area maintenance contract.

7.3 Funding Source - Traffic Operations Team Traffic Signs and Markings budget.

Other

7.4 None identified.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

8.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.4 There is no other legal context, issue or implication relevant to this decision.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 None identified.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Site Plan - Stanley Street Proposed P60 Parking Restrictions	23/1539738	42

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Toni Dakers - Traffic Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

Waihoro Spreydon-Cashmere-Heathcote Community Board

12 October 2023

10. Esplanade - Surf School Licence
Reference / Te Tohutoro:	23/1417994
Report of / Te Pou Matua:	Elizabeth Hoskins Property Consultant elizabeth.hoskins@ccc.govt.nz
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose and Origin of Report Te Pūtake Pūrongo

1.1 This report seeks a decision from the Community Board under delegated authority from the Council to approve a licence to a surf shcool and parking restrictions to support two Surf School operations on the Esplanade at Sumner.

1.2 Two Surf School operators have been providing lessons here for a number of years however their Licences and Permit have been on holdover pending a Request For Proposal (RFP) process to select 2 future operators on new Licence terms.

1.3 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the level of impact on any affected or interested party and low risk to the Council in regard to delivery and level of service.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves that:

Note that there is a staff delegation to issue licences on legal road. Therefore, conditional on the below resolutions being passed the following will be approved under that staff delegation:

· The Learn to Surf licence.

· The two carparks associated with the Learn to Surf licence.

· The two carparks associated with the Stoked Surf and Skate licence.

1. The Council enter into a licence to Stoked Surf and Skate for an area at the northern end of Reserve 3549 contained in title CB234/121, an esplanade reserve on the beach side of the Esplanade at Sumner. The licence area is shown on the plan in section 5.9 below as Licence Area 1. The purpose of the licence to provide surf lessons and equipment hire to the public, during the months of 1 September to 30 April each year. Term to be 4 years with Right of Renewal for a further 4 years. (Total 8 years).

2. The stopping of vehicles be restricted to “Authorised Vehicles Only – Associated with the Surf School - At Any Time from September to April” for the following four carparks:

a. The two carparks associated with Stoked Surf and Skate shown as ‘Area 1’ on Attachment B.

b. The two carparks associated with Learn to Surf shown as ‘Area 2’ on Attachment B.

3. Any previous resolutions pertaining to parking or stopping restrictions made pursuant to any bylaw to the extent that they conflict with the parking or stopping restrictions described in recommendations 2a and 2b above, be revoked.

4. These resolutions take effect when parking signage and/or road marking that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

5. The Property Consultancy Manager is granted delegated authority to do all things necessary and make decisions at his sole discretion to implement the above resolutions and to manage the terms and conditions of the licences.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The initial terms of the existing licences have expired for two surf schools and are holding over on a monthly basis and require renewal. One licence is on road and therefore dealt with by a staff delegation and the other is on Reserve land requiring Community Board approval.

3.2 Carparking (four, two for each) is required for both surf schools and these need to be designated i.e., have no stopping restrictions imposed to ensure they are available always should the surf school staff need to leave and return during the day as part of their business operation.

3.3 Staff wanted both parties to have the opportunity to have a Licence on an equitable basis so the staff delegation for the Licence on road will follow any Community Board decision.

Licence Area 1 - Decision is with the Community Board.

Licence Area 2 - Decision is a staff delegation.

2 Carparks at each location on legal road - the no stopping restriction is a decision that sits with the Community Board. The licencing of those designated carparks is subject to a staff delegation.

4. Alternative Options Considered Ētahi atu Kōwhiringa

Not allow a Licence for the Surf School on reserve Land or the required designated carparking.

4.1 Alternative locations on legal road and further down the Esplanade were considered however they have issues with access onto the beach, limited use during high tide, no convenient toilet access, and unsuitable conditions for beginners.

4.2 This would allow only one surf school to operate in a preferred location, (on Legal Road) and would not satisfy the demand for lessons by schools, community group and individuals.

4.3 This would disadvantage the local and wider community missing out on a much-needed skill in water safety and lessons in surfing and would be against Council’s strategy for active and connected communities.

4.4 Carparking is essential for the surf schools to operate as they have equipment stored in one vehicle plus client bags etc while in the surf. They need one other vehicle to come and go through the day to replenish any equipment between lessons. They must be close to the Licence area.

Reduce Proposed hours for the operation.

4.5 Current hours are 8.00am to end of daylight and end of daylight changes through the months. This allows time to set up each day for classes commencing around 9.00am and allows adult community groups to attend lessons after work in the summer months.

Reducing hours to close any earlier than 8.00pm during the high Summer would disadvantage these after work groups. In general, during the week classes finish at
5.00pm-6.00pm and for after school attendees and adult classes finish 7.00pm-8.15pm.

4.6 Any advantage in changing to an earlier finish time would satisfy only one submitter who wanted classes to end at 5.00pm.

Reduce Term of 4+4 years to one term only

4.7 Any Licensee would require security of tenure for their operation and ongoing capital investment to ensure the continued success of their business and certainty for their employees.

4.8 For the above reasons and the fact this process to select and implement a new Licence and select new Licensee’s takes several months therefore a term any less than 4 years would not be appropriate.

4.9 The surf schools provide a much -needed service to the public however they are also a commercial business so a term of 8 years in total ensures security and viability for the business and their employees and encourages a longer term vision considering the initial and ongoing investment required to operate at a quality level.

5. Detail Te Whakamahuki

Background

5.1 Two Surf schools have been operating in these 2 locations formally since 2013 however the existing Licence for one and Permit for the other have been on holdover pending an RFP process to select 2 surf school operators on new Licences.

5.2 Having 2 locations caters for the demand for these lessons in this location and creates a competitive edge for the schools. The few requests we have had to set up an additional surf school has been on a more casual basis and generally a ‘one person’ operation.

5.3 There is a strong demand for surf lessons in this area by schools, children, community groups and adults and the current locations have ideal conditions for beginners to intermediate participants. The locations have easy access to the beach and public toilets.

5.4 One Licence will be on reserve land and the other on legal road.

5.5 To select 2 competent, experienced operators using a fair and transparent process, an RFP process was undertaken this year. The 2 incumbent surf schools were successful as the preferred operators, and their preferred locations were the existing sites they were currently operating from. `

5.6 New Licence terms were offered to provide the operators with better security of tenure for their business and employees and in recognition of initial and ongoing capital investment required to operate at a quality level. This also allowed better management and control by the Council.

Licence

5.7 A draft Licence was proposed for Licence Area 1 on the following basis:

Base rent - $2500pa +GST

CPI reviews every 4 years.

Annual Gross Turnover at 5% less rent paid. Includes only private lessons and equipment hire turnover.ie not group school, community, and children’s lessons.

Carpark rent $760pa+GST – 2 parks

Term 4 years with one Right of Renewal for 4 years.

Period 1 Sept – 30 April each year.

Operation Daylight hours commencing at 8.00am.

Bus Management

5.8 This has been raised prior and has been addressed in the Licence and directly with the Surf schools. Buses are restricted to drop off /pickup only, with no parking on the Esplanade area. The current bus location outside Licence Area 1 (on reserve land) can be shared by both operators. Recently, Council approached the residential owners/occupiers in the immediate area, to trial a drop off/pickup zone during restricted hours on the Esplanade, however this was vetoed by the residents.

Locations

5.9 Licence AREA 1 below is near Cave Rock and is on Reserve land which requires Community Board approval along with the no stopping restriction for the 2 designated carpark.

Stoked Surf and Skate - Licence Area 1 – reserve Land

Aerial view of a road with cars and a parking lot

Description automatically generated

Area A and B are the Licenced areas, D the carparks and C is for any spillover.

5.10 Licence AREA 2 and the two carparks are on legal road between Marriner and Stoke St. Approval is a staff delegation.

Only the no stopping restriction for the 2 designated carparks requires Community Board approval.

Learn to Surf- Licence Area 2 -Legal road

Area A Licenced area, B for spillover and C carparks.

5.11 A briefing report was presented to the new Community Board in June to provide background on these surf schools and the current process undertaken prior to submitting this report and subsequent Community Board meeting requesting approvals.

Attachment C

5.12 The decision affects the following wards/Community Board areas:

Waihoro Spreydon-Cashmere-Heathcote Community Board.

Community Views and Preferences Ngā mariu ā-Hāpori

Public Consultation Te Tukanga Kōrerorero

5.13 Consultation was open from 19 July until 22 August 2023.

5.14 An email was sent to five key community stakeholders.

5.15 Staff door knocked 31 properties directly across from the two proposed licence areas and sent an additional 69 fliers to properties along the Esplanade and side streets.

5.16 The consultation was posted on the local Sumner Facebook page, inviting submissions through - https://letstalk.ccc.govt.nz/sumner-surf-school

Summary of Submissions Ngā Tāpaetanga

5.17 For both licences we received feedback from five organisations and 57 individuals. Of those, 15 live on the Esplanade or close side street, with a further 15 from the wider Sumner area.

Proposed licence for Stoked Surf & Skate – Licence Area 1 – near Cave Rock

5.18 Submissions were made by two recognised organisations and 48 individuals.

5.19 All submitters were in support of the proposed licence for Stoked Surf & Skate, with one submitter asking for the term to be reduced to a single four-year term, to allow for competition. Comments in support can be read in Attachment A.

Proposed licence for Learn to Surf (Licence Area 2 - between Marriner and Stoke Street)

5.20 Submissions were made by five recognised organisations and 53 individuals.

5.21 All but one submission was in support of the proposed licence for Learn to Surf, with one submitter asking for the term to be reduced to a single four-year term, to allow for competition. Comments in support can be read in Attachment A. One submitter had some concerns they would like addressed before the licence is granted. As outlined in their submission, they have requested parameters around the exact licence area, vehicle parking, operating hours, length of licence and transfer of the licence to another business. All submissions are available at online.

Additional consideration of concerns raised by one submitter regarding Learn to Surf (Licence Area 2 - between Marriner and Stoke Street)

5.21.1 Moving the spillover Area B on Licence Area 2 to grassed area in front of the toilets.

This area in front of the toilets provides public accessibility from the road to the beach and the toilets. This area is also not contiguous with the Licence Area A whereby Area B is. For the above reasons this was discounted as suitable for lessons and a large gathering of people.

5.21.2 Traffic management

This has been addressed directly with the surf schools and led to restricting any buses to drop off /pickup only with no parking on the Esplanade area. This is communicated to the schools and bus companies by the surf school operators and outlined on the Licence document.

5.21.3 Parking

Having two designated carparks with signs would alleviate any issues with losing a park when one vehicle must come and go from the area during the day. This issue was raised as the operator had often put cones in the space when leaving.

5.21.4 Ability for Sale of the business

The Licence does not allow any assignment rights and any sale would require Council approval with scrutiny of the new operator and the ability to cancel the current Licence and enter into a new Licence with the new Licensee.

5.21.5 Intensity and Growth Control

There is strong demand for surf and water safety lessons by the community and each operator manages their business to meet demand, during the period of the Licence and within the terms of that Licence as well. The operator must also balance numbers with H+ S and provide a viable and quality service.

Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

5.22 This report supports the Council's Long Term Plan (2021 - 2031):

5.23 Parks, Heritage and Coastal Environment

5.23.1 Activity: Parks and Foreshore

· Level of Service: 6.0.1 All Parks are managed and maintained in a clean, tidy, safe, functional and equitable manner (Maintenance) - Maintenance plan Key performance indicators >= 90% achieved

· Level of Service: 6.8.2.3 Parks are managed and maintained in a clean, tidy, safe, functional and equitable manner (Asset Performance) - At least 90% of parks and associated public recreational assets are available for safe public use during opening hours

5.24 Communities and Citizens

5.24.1 Activity: Community Development and Facilities

· Level of Service: 2.0.1.1 Support the development of strong, connected and resilient communities by supporting the provision of a sustainable network of community facilities. - 80-84 Facilities

Policy Consistency Te Whai Kaupapa here

5.25 The decision is consistent with Council’s Plans and Policies including:

5.25.1 Trading and Events in Public Places Policy.

5.25.2 Physical Recreation and Sport Strategy.

5.25.3 Christchurch District Plan.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

5.26 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

5.27 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga

5.28 The proposal was forwarded to Manaia Cunningham, as Treaty Liaison Manager and he confirmed there was no requirement to engage with iwi on this proposal.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

5.29 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

5.30 This is a proposal for a new Licence for an existing use therefore no change to current emissions or impact on climate change.

5.31 Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

There are no permanent structures for this Licence and the public continue to have access from the carparks and paths to the beach.

6. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

6.1 Cost to Implement – Lease preparation, public advertising and installation of parking signs.

6.2 Maintenance/Ongoing costs – Bare Land only which park maintain.

6.3 Funding Source – Transport and Parks initially and administration of the Licence by the Property Leasing team at Council

Other He mea anō

6.4 Nil

7. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

7.1 Delegation from the Council to Community Board

7.2 Reserves Act 1977 – Licence entered into pursuant to S54 regarding public notification.

7.3 Dept of Conservation approval delegated to the CEO.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

7.4 The Licence agreements were drafted by Council’s Legal services unit.

7.5 Reserves Act 1977, use is consistent with the recreation use classification and public notice pursuant to S54.

8. Risk Management Implications Ngā Hīraunga Tūraru

8.1 There is a low risk of the Licensee not being able to pay the rent, however any consequence is considered minor as this is bare land only.

8.2 The proposed Licensee has a successful and proven track record for this business.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Submissions received on the proposed licences for surf schools in Sumner, August 2023	23/1458577	52
b ⇩	Attachment B - Espanade, Proposed Sumner Surf School Parking	23/1465567	53
c ⇩	Briefing to Community Board 22 June 2023	23/1485950	54

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Elizabeth Hoskins - Property Consultant

Krystle Anderson - Engagement Advisor

Joanne Walton - Policy Advisor

Approved By

Angus Smith - Manager Property Consultancy

Kay Holder - Manager Regional Parks

Andrew Rutledge - Head of Parks

Waihoro Spreydon-Cashmere-Heathcote Community Board

12 October 2023

11. Reserve Revocation 112R Bridle Path Road
Reference / Te Tohutoro:	22/1660608
Report of / Te Pou Matua:	Stuart McLeod, Property Consultant, stuart.mcleod@ccc.govt.nz
General Manager / Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning & Regulatory Services (jane.davis@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 112R Bridle Path Road was declared surplus in the Councils 2021 - 2031 Long Term Plan. To help facilitate the disposal of this property a Council resolution revoking the reserve status is required.

1.2 Section 24 of the Reserves Act 1977 requires a resolution from a local authority to enable the Minister of Conservation to publish a revocation of a reserve in the New Zealand Gazette.

1.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the Councils previous decision to dispose of this land.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board recommends to Council that it:

1. Notes that the Council as part of its 2021 – 2031 Long Term considerations declared this property surplus.

2. Noting the Minister of Conservation does not require public notification of the proposal to revoke the Local Purpose Drainage Reserve status of the land at 112R Bridle Path Road by virtue of section 24(7) of the Reserves Act 1977;

a. Revokes the Local Purpose Drainage Reserve situated at 112R Bridle Path Road being 3220m² described as Lot 3 DP 403583 and

b. Requests the Minister of Conservation to publish the revocation of the reserve in the New Zealand Gazette under Section 24 of the Reserves Act 1977.

3. Approves that the Property Consultancy Manager be delegated the authority to manage and conclude all transactions required to finalise the revocation process.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Without revoking the reserve status of the land Council are unable to dispose of this property as resolved in the 2021 – 2031 Long Term Plan (Attachment 1). The recommendations in this report will enable disposal to the former owner under section 40 of the Public Works Act 1981 who remains the owner of the adjoining parcel of land.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 There are no other alternative options, this report is solely about enabling the 2021 – 2031 Long Term Plan decision to dispose of this property.

5. Detail Te Whakamahuki

5.1 112R Bridle Path Road is located on the eastern side of the road and is near the Martindales Road intersection. Council purchased this property in 2008 for a Local Purpose Drainage Reserve along with three other properties to realign Matuku Drain across the four properties as shown below.

5.2 Subsequent detailed design identified key concerns with constructing an open waterway across the natural slope in loess soil, managing overflows for overdesign flood events and potential downstream impacts.

5.3 As a result of these concerns on 24 March 2016 Council approved an alternative pipeline diversion running along Bridle Path Road that collects inflows from the Heathcote Valley Drain to the east of Bridle Path Road.

5.4 112R Bridle Path Road was no longer required for drainage and was placed onto a list of properties for potential disposal that were consulted on as part of the 2021 – 2031 Long Term Plan. Council subsequently declared it surplus and it is available for sale, subject to completion of the requirements of section 24 of the Reserve Act 1977.

5.5 Section 24 sets out the process to revoke a reserve status subject to public notification (if required), and authorises the Minister of Conservation to revoke a reserve status.

5.6 The Minister of Conservation has advised that public notification is not required by virtue of the provisions of section 24(7). The Minister has however requested that the local Rununga are consulted directly and any response forwarded to her including advising if there was no response.

5.7 If the reserve status is revoked Council then have a statutory obligation under section 40 of the Public Works Act 1981 to offer the land to the person from whom it was acquired. In this case those persons remain the adjoining owners and have agreed to purchase the property a price agreed by valuers acting for the respective parties.

5.8 The agreement is conditional upon the Council determining to revoke the reserve status and the successful completion of the revocation process. A copy of the agreement is available as a public excluded attachment and can be released once settlement has occurred.

5.9 The decision affects the following wards/Community Board areas:

5.9.1 Heathcote Ward of the Waihoro Spreydon-Cashmere-Heathcote Community Board

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

6.1 This report supports the Council's Long Term Plan (2021 - 2031).

Policy Consistency Te Whai Kaupapa here

6.2 The decision is consistent with Council’s Plans and Policies. This report will enable Council to dispose of this property in accordance with the decisions made in the 2021 – 2031 Long Term Plan.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.3 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture and traditions.

6.4 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga

6.5 Mana Whenua were consulted as part of the Councils Long Term Plan consultation in 2021, and again in relation to the revocation of the reserve status at the request of the Minister of Conservation, no objections were raised.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.6 The decisions in this report have no impact on climate change, all they do is put a mechanism in place to revoke the reserve status of the land.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.7 The decisions in this report have no relevant accessibility considerations. The property will be privately owned and occupied.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement - Nil

7.2 Maintenance/Ongoing costs - Nil

7.3 Funding Source – n/a

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Section 24 of the Reserves Act 1977 enables the Minister of Conservation to revoke reserve status, the decisions in this report will enable an application to be made to the Minister to revoke that reserve.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.2 This is a procedural matter and therefore there is no legal context, issue or implication relevant to this decision.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 Having already declared the land surplus in the 2021 – 2031 Long Term Plan there is reputational risk if the recommendations in this report are not adopted.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Attachment 1 LTP resolutions	22/1728961	69
b	304/6434 signed agreement for sale and purchase dated 17 July 2023 (Under Separate Cover) - Confidential	23/1115835

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Stuart McLeod - Property Consultant

Approved By

Angus Smith - Manager Property Consultancy

Bruce Rendall - Head of City Growth & Property

Waihoro Spreydon-Cashmere-Heathcote Community Board

12 October 2023

12. Cashmere Tennis Club- Request for New Court Surfacing and Drainage
Reference / Te Tohutoro:	23/1347524
Report of / Te Pou Matua:	Felix Dawson, Leasing Consultant, (felix.r.dawson@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 The purpose of this report is to consider a request from the Cashmere Tennis Club for landlord approval to re-surface two courts and to replace existing sub-surface drainage.

1.2 The existing synthetic surface has reached the end of its life and improved drainage is required before a new surface is created.

1.3 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the number of people affected, the level of impact on those affected and the cost to Council.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approve the installation of sub surface drainage and re-surfacing of the courts 9-10 as shown in Attachment B to this report subject to the work meeting all Building Act 2004 and other compliance requirements.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The Cashmere Tennis Club lease part of Cashmere Valley Reserve from the Council. Under the terms of the lease landlord approval is required. This report recommends approving installation of drainage and a new asphalt surface.

3.2 The advantages of the recommended new court surface and drainage are that it will:

· Enable court surface renovation.

· Provide an improved and safer playing surface.

3.3 There are no disadvantages identified.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Do not approve construction - not favoured as this does not assist improvement and use options for the facility.

5. Detail Te Whakamahuki

The Property

5.1 The Council own the property (shown in red below) which is located within Valley Road in Cashmere. The property is known as Cashmere Valley Reserve and is described as Res 5114 CB372/26. It is held as Recreation Reserve under the Reserves Act 1977. Parts of the property are leased to Cashmere Bowling Club, Cashmere Croquet Club and Cashmere Tennis Club.

A map of a neighborhood

Description automatically generated

Cashmere Tennis Club

5.2 Cashmere Tennis Club have been on the site shown in yellow below since 1923. A new lease was approved in 2022 following consideration by a Reserves Act Hearing Panel. The new lease has been negotiated and executed.

5.3 The club have requested approval to re-surface the courts 9-10 shown above including the installation of ground drainage. Under the terms of the lease, landlord approval must be sought to change the playing surfaces.

5.4 Landlord approval is delegated to the Community Board.

5.5 The surface of courts 9-10 are currently in synthetic grass. The Club have advised that the reason for the replacement is that the surface is nearing the end of its life and was laid without adequate drainage with limited fall. In recent years there has been an increase in stormwater flow and the effect is that mud and moisture have been filtering through the surface. The courts are frequently in a poor playing condition creating risk of slipping to players.

5.6 The club is proposing to replace existing ground drainage as per the draft plan in Attachment B. The replacement of existing drains does not require a building consent.

5.7 The club are proposing to re-lay the courts in an asphalt surface with flexipave coating like courts 7-8 and courts 1-5. The asphalt finish has been proven to be the most effective and durable for these locations.

5.8 The periodic renewal of court surfaces is a reasonable expectation for the Club. The new surface makes no meaningful change from existing use other than making the surface less affected by drainage and capable of normal use. Parks and Recreation staff support the proposal.

5.9 Construction will involve access off Crighton Terrace and removal of the existing fences to gain access. The fences will be replaced with similar fencing. There will be some disturbance to the residents during construction. The contractors will work with roading staff in this regard.

Community Views and Preferences

5.10 Given the minimal impact of the proposal staff have not sought the views of the neighbours. A start work notice from the Club to the neighbours is recommended. Staff consider that this is sufficient considering the significance of the decision proposed.

5.11 The decision affects the following wards/Community Board areas:

5.11.1 Waihoro Spreydon-Cashmere-Heathcote

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

6.1 This report supports the Council's Long Term Plan (2021 - 2031):

6.2 Communities and Citizens

6.2.1 Activity: Recreation, Sports, Community Arts and Events

· Level of Service: 7.0.3.2 Support citizen and partner organisations to develop, promote and deliver recreation and sport in Christchurch - 80% satisfaction with the quality of Council recreation and sport support.

Policy Consistency Te Whai Kaupapa here

6.3 The decision consistent with Council’s Plans and Policies.

· Recreation and Sport -2002.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture and traditions.

6.5 The decision is not a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.6 The proposal was forwarded to the Council Principal Advisor, Treaty Relationships on 17 May 2023 who advised to proceed based on the minimal impact associated with the work.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.7 The proposals in this report are unlikely to contribute significantly to adaption to the impacts of climate change or emissions reductions. The construction proposal in this report does involve the use of natural resources and will impact emissions but the scale of work is low and the impact on emissions is commensurate with that level. The synthetic surface will impact emissions by way of disposal. To avoid dumping it is proposed to re-cycle the material by advertising and offer the surface to club members or the public to be used in kindergartens, holiday homes, dairy farms etc.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.8 No accessibility issues arise because of this proposal.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Nil cost to implement, maintain and no ongoing costs. No funding implications.

Other He mea anō

7.2 N/A

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Landlord consent is delegated to Community Boards as set out in the delegations register below.

Delegations – Parks (Part D – Sub Part 1 – Community Boards)

Authority to give (or decline) consent as landlord to any matter or request made by tenants/licensees under leases or licences of parks to other parties and to authorise staff to sign all documentation.”

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.2 Clause 14 of the lease to Cashmere Tennis Club requires landlord approval before changing the playing surfaces.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There is a risk that the neighbours will object to the new surface and be affected by the construction work. Given the minimal impact of the proposal the likelihood is considered low. The construction impact will be managed by the contractors under close supervision from the club.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Court surface and drainage plans	23/1349780	76
b ⇩	Court plan	23/1379759	80

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Felix Dawson - Leasing Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Al Hardy - Manager Community Parks

Andrew Rutledge - Head of Parks

Waihoro Spreydon-Cashmere-Heathcote Community Board

12 October 2023

15. Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - October 2023
Reference / Te Tohutoro:	23/1439130
Report of / Te Pou Matua:	Arohanui Grace, Community Governance Manager
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receive the Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report for October 2023.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity

Detail

Timeline

Strategic Alignment

Summer with your Neighbours

The Board allocated funding at their meeting on 14 September 2023.

Summer with your neighbours is about bringing people closer together and celebrating the unique and diverse mix of each neighbourhood.

Events to be held from 21 October through to 31 March.

Strengthening Communities Together Strategy

Be an inclusive and equitable city which puts people at the centre.

Community & Youth Service Awards

The Board considered the nominations at their meeting on 14 September 2023.

The awards will be held in December.

Ongoing

Be an inclusive and equitable city which puts people at the centre.

3.2 Community Funding Summary

3.2.1 Community Board Discretionary Response Fund 2023/24 – as at 27 September 2023:

· Discretionary Response Fund balance for 2023/24 is $38,946.00

· Youth Achievement and Development Fund balance is $3,200.00

· The Off the Ground Fund balance is $2,500.00

· The Shape Your Place Toolkit Fund balance is $5,600.00

3.2.2 The 2023/24 Discretionary Response Funding Spreadsheet is attached for record purposes.

3.2.3 Youth Development Fund Applications - The following Youth Development Fund applications have been approved since the last Area Report:

Name	Event	Amount
Isla Cook	Cashmere High School Music Tour, Sydney	$250.00
Callum Warwick	Cashmere High School Music Tour, Sydney	$250.00
Oliver Sutherland	Hip Hop Unite World Championships in Óbidos, Portugal	$350.00
Julia Wynands	Open Netball National Championship, Dunedin	$150.00

This fund is being delivered in two tranches, with the first tranche exhausted, the fund will re-open on 1 January 2024.

The Youth Development Fund Decision Matrices are attached for record purposes.

3.2.4 Youth Development Fund – Reporting back to Community Board:

Name | Event

Photos

3.2.5 Isabella Day

3.2.6 South Island Junior/Senior basketball Tournament, Dunedin

3.2.7 A weeklong Tournament playing in the Junior and Senior Basketball Tournament for Cashmere High. Both tournaments provided experience, exposure to a high-quality competition for skill/mental skill development. Highlight was being a part of the Senior Competition (only being a Year 9 Student) and forming relationships with players in both teams. Both teams placed in the top 10 which is a good achievement.

Greta Hurford

NZCAF Aerobics Nationals, Lower Hutt

Returning to Christchurch as a National Champion for her intermediate fitness team which is a highlight of the trip for Greta. Even though she did not place in her solo grade, she still had an amazing experience at the competition and reached one of her goals. Heading to Wellington for the first time was another great experience for her.

Julia Wynands

Christchurch National Netball Open Tournament, Dunedin

The weeklong tournament held in Dunedin was Julia's first in representing Christchurch and the team managed to make the final for the first time in history, placing second, which is a huge success for Christchurch Netball and all players/staff involved.

Another achievement gained was receiving the awards for most goals scored and least goals scored against, which meant the team returned home with 3 trophies.

Was a great experience and exposure being able to play in a high-profile competition.

3.2.5 Off the Ground Fund – Reporting back to Community Board:

Name	Event	Amount
Beckenham Residents Association	Printing of quarterly newsletter	$200.00

The Off the Ground Fund Decision Matrices are attached for record purposes.

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· The Waihoro Spreydon-Cashmere-Heathcote 2023-25 Community Board Plan was adopted by the Board at their meeting in May 2023 and can be found online here.

3.4 Governance Advice

3.4.1 Public Forum – The Board received the following public forum presentations at its 14 September 2023 meeting and its Community Open Forum on 28 September 2023:

· Representatives from St Martins Tuna Action Group (St Martins Primary School) spoke to the Board about the work they are doing and requested assistance to find a suitable site for a mural.

· Request for a community garden at Mokihi Gardens by representatives from Mokihi Community Garden group.

· Addington Farm volunteers gave an update to the Board on their five-year strategic plan and new māra kai request.

· A local resident spoke regarding suggestions to improve pedestrian accessibility and cycle safety in Sydenham.

· A representative from Halswell Residents Association spoke about traffic concerns.

3.4.2 Deputations – The Board received the following public forum presentations at its 14 September 2023 meeting:

· Local residents spoke regarding Leith Reserve, Item 7 Correspondence from Mr and Mrs Ellis refers.

· A representative from Rotary Club of Cashmere spoke regarding the Club's 50^th anniversary project, Item 7 Correspondence from the Rotary Club of Cashmere refers.

· Representatives from Age Friendly Spreydon-Cashmere-Heathcote spoke, Item 21 Waihoro Spreydon-Cashmere-Heathcote Community Board 2023-24 Discretionary Response Fund - Board Projects refers.

3.4.3 Correspondence – The Board received the following correspondence at its 14 September 2023 meeting:

· Coppell Place parking issues.

· Leith Reserve.

· Rotary Club of Cashmere's 50^th anniversary project proposal.

3.4.4 Briefings – The Board received the following briefings in September 2023:

· Port Hills Plan workshop

· SH75 Halswell Road Project Update from Waka Kotahi

· Community involvement in the expenditure of Taylors Mistake, Hobson's and Boulder Bay bach licence fees.

· Ōpāwaho Heathcote River Network – Port Hills

· Community Governance Team briefing

3.4.5 Board Requests – The Board made the following requests during Elected Members' Information Exchange at its 14 September 2023 meeting and from its 21 September briefing:

· Naming process for Marylands Reserve
The Board would like to see follow-up on the possible renaming process for Marylands Reserve, noting that Mana Whenua will not be gifting a name(s), indicating that that the mauri of gifting a name be given to the survivors. That Board requests that the mauri of gifting a name be given to the survivors abused while in the care of Marylands School, and for staff to provide an updated timeline for Marylands renaming process.

· Addington Park
There are safety concerns from community at Addington Park. There is frequently rubbish from alcohol consumption left in the car park. The Board would like to see the chain put across the car park and the toilet block locked overnight. That Board requests that staff investigate concerns about rubbish from alcohol consumption being left in the car park Addington Park and provide advice on measures that can be implemented to address this including the feasibility of locking the car park and the toilet block be locked overnight.

· Crossing on Centaurus Road
A member advised of an accident at the pedestrian crossing on Centaurus Road between Sloan Terrace and Holliss Avenue. A car had stopped to allow a woman pushing a pram to cross, a van drove into the back of the stopped car which was shunted forward, the women managed to quickly pull the pram out of the way. The driver of the car sustained moderate injuries. The Board discussed this pedestrian crossing is not particularly visible to motorists. That the issues raised be referred to staff for investigation and report a solution back to the Board.

3.5 Community Development

3.5.1 Addington Neighbourhood Building Project: Friday 22 September, staff attended the first hui for the Addington Neighbourhood Building Project, a Board Priority, which has been approved and supported by Better Off Funding from the Waihoro Spreydon-Cashmere-Heathcote Community Board.

Held at Manuka Cottage and facilitated by Neighbours Aotearoa, there was a good community turn out with great kōrero around the wonderful work already being done in the Addington area and all the amazing things that may be possible.

4. Advice Provided to the Community Board

4.1 Ticket Report – A report on open and completed tickets (requests for service) in August 2023 is attached.

4.2 Graffiti Snapshot Report – A report on Graffiti for August 2023 is attached.

4.3 Attached Memos include:

· Parking restrictions in the hill suburbs. At its 9 February 2023 meeting the Board requested staff advice on the number of complaints about inappropriate parking in the hill suburbs, including parking on footpaths and blind corners, and the Council’s plan to manage parking issues in a cohesive manner.

· Aynsley Terrace speed signage and intersection safety. At its 9 March 2023 meeting the Board heard two public forums on traffic safety and parking on Aynsley Terrace, this memo responds to two raised actions.

· 90 Hoon Hay Road pedestrian crossing improvements. At its 9 February 2023 meeting the Board received correspondence regarding a pedestrian island at 90 Hoon Hay Road to staff and ask that staff investigate options to improve traffic safety on Hoon Hay Road from Mathers Road to Sparks Road, including the potential need for pedestrian islands.

· Update on water filling stations

· Update on the opening of Heathcote Expressway MCR

· Consultation opening of our Draft Safer Speed plans

· Wildflower programme, Community Parks

· Perfect Gym update

· Consultation opening on short-term options for managing kerbside organics

· Nor West Arc section 3a getting underway

· Council approves Way Safer Street projects

· Alcohol Amendment Act passed

· Transport Choices, update on completion dates

4.4 Tree species planted at West Watson Park

Species	Common name	Size Class	Exotic/Native
Pseudopanax ferox	Lancewood	Small <10m	Native
Myrsine australis	Red matipo	Small <10m	Native
Acer palmatum ‘Bloodgood’	Red Japanese maple	Small <10m	Exotic
Coprosma virescens	mikimiki	Small <10m	Native
Lophomyrtus obcordate	rohutui	Small <10m	Native
Aristotelia serrata	Wineberry	Medium <15m	Native
Carpodetus serratus	Putaputaweta/Marble Leaf	Medium <15m	Native
Dodonaea viscosa	Akeake	Medium <15m	Native
Leptospermum scoparium	Manuka	Medium <15m	Native
Plagianthus regius	Ribbonwood	Medium <15m	Native
Sophora tetraptera	Kowhai	Medium <15m	Native
Carpinus betulus	Hornbeam	Medium <15m	Exotic
Ulmus procera ‘Louis Van Houtte’	Golden Elm	Medium <15m	Exotic
Prumnopitys taxifolia	Matai	Large <20m	Native
Dacrycarpus dacrydioides	Kahikatea	Large <20m	Native
Quercus ellipsoidalis	Northern Pin Oak	Large <20m	Exotic
Podocarpus totara	Totara	Large <20m	Native
Fuscospora solandri	Black Beech	Large <20m	Native
Sequoiadendron giganteum	Giant Redwood	V large >20m	Exotic
Quercus coccinea	Scarlet Oak	V large >20m	Exotic

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	2023/24 Discretionary Response Fund Spreadsheet as at 27 September 2023	23/1565760	96
b ⇩	Decision Matrix 00066227 - Isla Cook	23/1565761	97
c ⇩	Decision Matrix 00066241 - Callum Warwick	23/1565763	98
d ⇩	Decision Matrix 00066208 - Oliver Sutherland	23/1565765	99
e ⇩	Decision Matrix 00066525 - Julia Wynands	23/1565766	100
f ⇩	Decision Matrix 00066410 - Beckenham Neighbourhood Association	23/1565768	101
g ⇩	Ticket Report - August 2023	23/1571205	102
h ⇩	Graffiti Snapshot Report - August 2023	23/1571206	103
i ⇩	Memo - Parking restrictions in the hill suburbs	23/1571207	105
j ⇩	Memo - Aynsley Terrace Speed Signage and Intersection Safety	23/1571208	108
k ⇩	Memo - 90 Hoon Hay Road pedestrian crossing improvements	23/1571209	111
l ⇩	Memo - Update on Water Filling Stations - 14 September 2023	23/1571210	114
m ⇩	Memo - Update on Opening of Heathcote Expressway MCR	23/1571212	116
n ⇩	Memo - Consultation opening on our Draft Safer Speed Plans	23/1571213	118
o ⇩	Memo - Wildflower Programme, Community Parks	23/1571214	120
p ⇩	Memo - Perfect Gym update	23/1571262	122
q ⇩	Memo - Consultation opening on short-term options for managing kerbside organics	23/1571263	124
r ⇩	Memo - Nor West Arc section 3a getting underway	23/1571264	126
s ⇩	Memo - Council approves Way Safer Streets projects	23/1571265	128
t ⇩	Memo - Alcohol Amendment Act Passed 30 September 2023	23/1571266	130
u ⇩	Memo - Transport Choices, Update on Completion Dates	23/1571268	132

Signatories Ngā Kaiwaitohu

Authors

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere-Heathcote

Bec Carr - Support Officer

Jane Walders - Community Board Advisor

Shanelle Temaru-Ilalio - Community Recreation Advisor

Menime Ah Kam-Sherlock - Community Recreation Advisor

Approved By

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere-Heathcote

Penelope Goldstone - Manager Community Governance, Banks Peninsula

John Filsell - Head of Community Support and Partnerships

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
66759	Te Kōmanawa Rowley School BOT	Te Kōmanawa Rowley School 50^th Reunion	$4,000	$3,500

Total Budget 2023-24	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$82,846	$43,900	$38,946	$35,446

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
66667	Redcliffs Mt Pleasant Bowling Club Incorporated	Purchase of Club Bowls for Juniors and new players	$5,000	$3,000

Total Budget 2023-24	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$82,846	$43,900	$38,946	$35,946

ITEM NO.	GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED	SECTION	SUBCLAUSE AND REASON UNDER THE ACT	PLAIN ENGLISH REASON	WHEN REPORTS CAN BE RELEASED
11.	Reserve Revocation 112R Bridle Path Road
	Attachment b - 304/6434 signed agreement for sale and purchase dated 17 July 2023	s7(2)(h)	Commercial Activities	Contains a purchase price that is confidential to the parties until after settlement.	26 February 2027

13. Waihoro Spreydon-Cashmere-Heathcote 2023/2024 Discretionary Response Fund Te Kōmanawa Rowley School 50th Reunion
Reference / Te Tohutoro:	23/1570187
Report of / Te Pou Matua:	Shanelle Temaru-Ilalio, Community Development Advisor, shanelle.temaru-ilalio@ccc.govt.nz
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

14. Waihoro Spreydon-Cashmere-Heathcote 2023/2024 Discretionary Response Fund Redcliffs Mt Pleasant Bowling Club Incorporated - Purchase of Club Bowls for Juniors and new players
Reference / Te Tohutoro:	23/1578770
Report of / Te Pou Matua:	Nime Ak Kam-Sherlock, Community Recreation Advisor, menimeahkamsherlock@ccc.govt.nz
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)