Agenda of Waipapa Papanui-Innes-Central Community Board

Waipapa Papanui-Innes-Central Community Board

12 October 2023

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Waipapa

Papanui-Innes-Central Community Board

Open Minutes

Date: Thursday 14 September 2023

Time: 4.01 pm

Venue: Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

Present

Chairperson

Deputy Chairperson

Members

Emma Norrish

Simon Britten

Pauline Cotter

Sunita Gautam

Victoria Henstock

Ali Jones

John Miller

Emma Twaddell

Maryanne Lomax

Manager Community Governance, Fendalton-Waimairi-Harewood

941 6730

maryanne.lomax@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved PCBCC/2023/00072

That the apology for absence received from Jake McLellan be accepted.

Victoria Henstock/John Miller Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

Ali Jones declared an interest in Item 9.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved PCBCC/2023/00073

That the minutes of the Waipapa Papanui-Innes-Central Community Board meeting held on Thursday, 10 August 2023 be confirmed.

Ali Jones/Emma Twaddell Carried

4. Public Forum Te Huinga Whānui

Part B

There were no public forum presentations.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Correspondence

Community Board Resolved PCBCC/2023/00074 Officer recommendations accepted without change

Part B

That the Waipapa Papanui-Innes-Central Community Board:

1. Receive the correspondence attached to the report.

Victoria Henstock/Ali Jones Carried

Simon Britten joined the meeting at 4.03pm during consideration of item 8.

8. Redwood Park- Proposed lease - Marist-Harewood Cricket Club

Board Comment

The Board noted that a new draft policy that could potentially affect sport club rentals is in early development, which may affect how subsidisation is applied in future.

Community Board Resolved PCBCC/2023/00075 Officer recommendations accepted without change

Part C

That the Waipapa Papanui-Innes-Central Community Board:

1. Grant a ground lease to Marist Harewood Cricket Club pursuant to s54 of the Reserves Act 1977, for a lease period of 33 years including renewals for an area of approximately 320sqm being part of RS 41272 CB244/204 as shown on the plan described as Attachment A in the report.

2. Authorise as landlord a building extension and request the Manager Community Parks to approve final plans noting that the work is required to meet all regulatory requirements to the Building Act 1991 and the Resource Management Act 1991.

3. Authorises the Manager Property Consultancy to conclude negotiation and administer the terms and conditions of the lease.

Ali Jones/Victoria Henstock Carried

9. Waipapa Papanui-Innes-Central Summer with your Neighbours 2023-24

Community Board Resolved PCBCC/2023/00076 Officer recommendations accepted without change

Part C

That the Waipapa Papanui-Innes-Central Community Board:

1. Allocate part of its 2023-24 Summer with your Neighbours funds as follows:

	Applicant	Activity	Amount
38	Greta Bond	Age Concern Community BBQ	$140

Sunita Gautam/Pauline Cotter Carried

Ali Jones declared an interest in the above application and took no part in the Board’s discussion or voting on it.

Community Board Resolved PCBCC/2023/00077 Officer recommendations accepted without change

Part C

That the Waipapa Papanui-Innes-Central Community Board:

2. Allocate the remainder of its 2023-24 Summer with your Neighbours funds as follows:

	Applicant	Activity	Amount
1	Matt Cummins	Street BBQ	$60
2	Gavin Thomas	Neighbourhood BBQ	$125
3	Libby Brazier	Community Gathering Lunch	$170
4	Nick Becker	Block Pizza Party	$75
5	Anneke Kamo	Christmas get together and BBQ	$75
6	Phillip Sapsford	Neighbourhood BBQ	$85
7	Christine Rankin	BBQ	$30
8	Max Lucas	Christmas barbeque	$100
9	Morgane Honore	Neighbourhood Pizza Party and games event	$170
10	Sarah Watson	Neighbourhood BBQ	$75
11	Margaret Johns	Neighbourhood gathering with children's activities	$65
12	Clare Sargeant	Community BBQ	$120
13	Rachel Crawford	Neighbourhood BBQ	$85
14	Barry Brooker	Community BBQ	$170
15	Fi Moloney	Neighbourhood BBQ	$75
16	Catherine Blummont	Morning Tea with the neighbours for coffee and general catch up	$25
17	Carolyn Jones	Yearly Street BBQ/Gathering of Harrys Way and Gwen Place residents	$120
18	Tony Ralfe	Street BBQ	$75
19	Maureen Donovan	Street Christmas BBQ Party	$130
20	Murray Edlin	Community BBQ	$75
21	Louisa Taylor	Annual Street BBQ	$130
22	Mike Asmussen	Community House Christmas BBQ for the community and neighbours	$170
23	Kathryn Treeby	Neighbourhood BBQ	$60
24	Jean Scott	Community gathering and BBQ	$140
25	Ann Powley	Shirley Community Trust Community BBQ	$170
26	Rene Demegillo	Guild Street Community House Community Anniversary-Cultural Day	$140
27	Holly Parfitt	Neighbourhood Gathering and BBQ	$75
28	Victoria Taufa	Street BBQ to get to know everyone and have fun	$170
29	Rachel Crawford	Petrie Street Park Surrounds Community gathering.	$170
30	Mark Henshaw	Street Barbeque	$125
31	Jodie Cameron	Family Celebration for the families of Redwood Playcentre	$140
32	Mark Hudson	Community Focus Trust Community Connect Event	$170
33	Lisa Manning	Dallington OSCAR-Disco for Neighbourhood Children.	$140
34	Janita Patrick	Community BBQ with activities for children	$90
35	Stacey Barnden	Street BBQ meet up	$125
36	Andrew Tremewan	Get together for all new residents at Fletcher Living Cambridge Quarter.	$100
37	Steven Muir	Neighbourhood BBQ and Christmas Party	$100
39	Anna Dowling	Street BBQ	$100
40	Antoine Denis	Neighbourhood Street party	$140
	TOTAL		$4,500

3. Transfer any unallocated funds from the Waipapa Papanui-Innes-Central 2023-24 Summer with your Neighbours to the Waipapa Papanui-Innes- Central 2023-24 Discretionary Response Fund.

4. Return any funding that is unclaimed by the successful applicants from the Waipapa Papanui-Innes-Central 2023-24 Summer with your Neighbours back to the to the 2023-24 Waipapa Papanui-Innes-Central Discretionary Response Fund.

Ali Jones/Sunita Gautam Carried

10. Waipapa Papanui-Innes-Central 2023-24 Discretionary Response Fund Application - City Park Community Patrol Christchurch.

Community Board Resolved PCBCC/2023/00078 Officer recommendations accepted without change

Part C

That the Waipapa Papanui-Innes-Central Community Board:

1. Approves a grant of $2,000 from its 2023-24 Discretionary Response Fund to City Park Community Patrol Christchurch towards the First Aid training for volunteer crews, uniform monograms, and volunteer recognition.

Emma Twaddell/Sunita Gautam Carried

11. Waipapa Papanui-Innes-Central Community Board Area Report - September 2023

Community Board Resolved PCBCC/2023/00079 Officer recommendations accepted without change

Part B

That the Waipapa Papanui-Innes-Central Community Board:

1. Receives the Waipapa Papanui-Innes-Central Community Board Area Report for September 2023.

2. Approves a grant of $1,100 from its 23/24 Discretionary Response Fund (DRF) towards the Waipapa Papanui-Innes-Central School Civic Award Board project, noting that this serves to carry over part of the approved but unspent grant from its 22/23 DRF towards this project, with the unspent remainder of $2,400 carrying forward into the 23/24 DRF balance.

Emma Norrish/Sunita Gautam Carried

12. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Board members exchanged information on matters of interest, including in relation to:

· Thankfulness Lunch hosted by Shirley Community Trust in relation to gifting of MacFarlane Park Centre to the Trust and planting of Cherry Tree supplied by the Council to signify the occasion.

· Edgeware Pool Group’s website, newsletter, and fundraising – inviting the information to be shared to attract donors.

· Invitation to opening of Canterbury Cancer Centre.

· Community concerns with issues around person feeding cats in the Papanui/Bishopdale area, and multi-agency approach being taken.

· Plan Change 14 and meeting of resident groups from Papanui, Riccarton and Hornby with staff.

· Early consideration with a resident of a community newsletter for Papanui.

· Consideration of asking DEMP team next briefing about traffic count data.

· Acknowledgement of pavement and road improvements observed around St Albans.

· Shirley Village Project Catch Up Hui – update on Project well attended with over 70 attendees.

· Belfast Community Network Annual General Meeting.

· Hospital parking – metropolitan matter with Council authorising trial.

12.1 Information on issues reported around Cranford Street

Board members queried the following matters during their information exchange:

· CNC/Northern Arterial Extension/Cranford Street – information sought around schedule for rubbish collection from roadside and gardens, indicating some rubbish reported previously still uncollected.

· Cranford Street/McFaddens Road Pedestrian Refuge Barrier – information sought around road cones still improvising for damaged barrier after being reported through Snap Send Solve.

Karakia Whakamutunga

Meeting concluded at 4.38pm.

CONFIRMED THIS 12^th DAY OF OCTOBER 2023

Emma Norrish

Chairperson

Waipapa Papanui-Innes-Central Community Board

12 October 2023

8. Proposed Road Names - 47 Hawkins Road
Reference / Te Tohutoro:	23/1415071
Report of / Te Pou Matua:	Sean Ward, Team Leader Planning (Sean.Ward@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipapa Papanui-Innes-Central Community Board to approve the proposed road names at 47 Hawkins Road, Marshland.

1.2 The report is staff generated resulting from a naming request received from the subdivision developer.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes-Central Community Board:

1. Approves the following new road names for 47 Hawkins Road (RMA/2022/927)

a. Road 1 - Accrington Drive

b. Road 2 - Kopper Crescent

c. Road 3 - Rogal Close

d. Road 4 - Friedeburg Place

3. Detail Te Whakamahuki

Introduction Te Whakatkinga

3.1 A road naming request has been submitted by the developer. A preferred name and alternative names have been put forward for the roads.

3.2 The recommended road names have been checked against existing road names in Christchurch and bordering districts, for duplication, alternative spelling, or other similarities in spelling or pronunciation to avoid the potential for confusion. The proposed names are considered sufficiently different to existing road names.

3.3 The recommended road names have been checked against the Council’s Roads and Right-of-Way Naming Policy dated 2 November 1993 and are considered to be consistent with this policy except as outlined below.

3.4 The recommended road names have also been checked against the Australia and New Zealand Standard AS/NZA 4819:2011 Rural and Urban Addressing. The names are considered to be consistent with the Standard unless otherwise stated below.

3.5 Under the Roads and Right-of-Way Naming Policy, the names considered must be requested by the developer. There is not an ability to consider alternative names without first checking whether there are any duplications or similarities with other road and right-of-way names.

3.6 Consultation has been undertaken with Land Information New Zealand who have raised no concerns with the proposed road names.

3.7 The names requested have been accompanied by an explanation of the background to the names, which is summarised below, along with correspondence with the applicant.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.8 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.9 The level of significance was determined by the number of people affected and/or with an interest.

3.10 Due to the assessment of low significance, no further community engagement and consultation is required.

Proposed Names

3.11 The proposed roads are shown in Attachment A.

3.12 The names are themed for local early settler history, continuing the theme of the development.

3.13 Road 1 - Preferred name: Accrington Drive

3.14 The ‘Accrington’ was the ship that Henry Hawkin travelled from London to Lyttleton on in 1863. Henry leased land on the corner of Hawkins and Prestons Road.

3.15 Road 2 - Preferred name: Kopper Crescent

3.16 Captain E. Kopper commanded the Friedeburg in 1872 for its journey from Hamburg to Lyttelton. Immigrants from this shop settled in Marshland.

3.17 Road 3 - Preferred name: Rogal Close

3.18 The Rogal family were one of the early Polish families to settle Marshland in 1874. They arrived in Lyttelton on the ‘Cartvale’ in 1874.

3.19 Road 4 - Preferred name: Friedeburg Place

3.20 The ‘Friedeburg’ was the ship that the first large group of Polish settlers arrived in New Zealand on in 1872. The ship left Hamburg on 19 May 1872, and arrived in Lyttleton on 30 August 1872. The ship was built by Stephens and Son, of Glasgow, especially for emigration purposes.

Alternative Names

3.21 Marshgate Dr/Cres/Pl - Reflecting the entryway to the marshy landscape that once defined the region.

3.22 Millrace Dr/Cres/Pl - Reflecting the historic millraces that were once an important part of the Marshland’s industry.

3.23 Note: The appropriate road type will be used for any alternative names chosen.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	RMA/2022/927 - Proposed Road Naming Plan - 47 Hawkins Road	23/1374800	20

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Leashelle Miller - Planning Technician

Sean Ward - Team Leader Planning

Approved By

John Higgins - Head of Planning & Consents

Waipapa Papanui-Innes-Central Community Board

12 October 2023

9. Malvern Park irrigation system installation proposal
Reference / Te Tohutoro:	23/1639750
Report of / Te Pou Matua:	Dr Richard Gibbs, Senior Project Manager (richard.gibbs@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose and Origin of Report Te Pūtake Pūrongo

1.1 To seek Community Board approval for the installation of an automatic irrigation system in Malvern Park.

1.2 This is a staff originated report.

1.3 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined as low because the proposed installation has no cost to Council and no enduring adverse impact on neighbours other than a two-week closure. In addition, the new system will have a positive benefit in terms of water wastage due to the improved accuracy relating to the automated irrigation system, due to separation distance.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes-Central Community Board:

1. Approve the proposal from the Canterbury Rugby Football Union (CRFU) to install an automatic irrigation system at Malvern Park, subject to all costs of installation for the entire system, including water supply, being met by the Canterbury Rugby Football Union, and in addition that the operational costs of water, power and maintenance of the irrigation system, as well as the ownership and management of the system, are satisfactorily negotiated and agreed between the CRFU and Christchurch City Council.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The CRFU wish to install an automatic irrigation system in Malvern Park. The use of Malvern Park and its irrigation upgrade is critical to the Crusaders 2024 campaign.

3.2 Rugby Park, the main park used by the Crusaders, will be unavailable for the team to train on during 2023 and early 2024 because it will be out of action due to a planned upgrade in Spring 2023. Malvern Park is the backup field.

3.3 There are current constraints and restrictions on irrigating Malvern Park during the day. The current irrigation management of Malvern Park relies on inefficient manual moving of overhead agricultural ‘K-lines’ at regular intervals during the evening which is neither feasible nor practical.

3.4 Installing an automatic irrigation system with properly programmed irrigation application will optimise the use of the Park for winter and summer community use, as well as provide a responsible use of water for irrigation purposes.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Proposal is not approved.

4.1.1 Advantage:

4.1.2 If the Community Board has significant concerns with the proposal, they would have the opportunity to delay or postpone the installation until more information was available.

4.1.3 Disadvantage:

4.1.4 The opportunity to upgrade the playing quality performance of a community park at no cost to Council would be lost.

5. Detail Te Whakamahuki

5.1 An irrigation system layout design is provided. This design has been reviewed by the Parks Unit and is considered fit for purpose.

5.2 The system has been designed from flow data taken at the connection point.

5.3 A new water meter is part of the design. A compliant above ground back flow has also been factored into the design and is part of the proposal.

5.4 The irrigation mainline has been designed to sit away from the drip line of the existing trees. In order to protect the investment in the system should the park be redeveloped in the coming years, the system has been designed to move the main line to the edge of the park, but outside the drip line of the trees. The rationale behind this is the ground levels around the perimeter of the field are unlikely to change, meaning the main irrigation line, valves and cable should be able to be incorporated into a future design should the Park be relevelled.

5.5 The methodology for installing the pipe work will be to vibratory mole plough the pipe in with minimal disturbance to the surface. This will shorten installation time and provide the least disruption.

5.6 Consultation has not occurred however staff feel that a start work notice with information relating to how to make enquiries would suffice in this case as the work relates to minor disruption rather than a long term material change to the reserve.

5.7 The decision affects the following wards/Community Board areas:

5.7.1 The Innes Ward of the Waipapa Papanui-Innes-Central Community Board

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

6.1 This report supports the Council's Long Term Plan (2021 - 2031):

6.2 Parks, heritage and coastal environment

6.2.1 Activity: Parks and Foreshore

· Level of Service: 6.8.10.1 Appropriate use and occupation of parks is facilitated - Formal approval process initiated within ten working days of receiving complete application - 95%

Policy Consistency Te Whai Kaupapa here

6.3 The decision is consistent with Council’s Plans and Policies.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.5 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga

6.6 This decision does not impact Manu Whenua as the use of the land continues to provision for recreational activity.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.7 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.8 No trees will be removed as part of this work, therefore the environmental impact on climate change would be minimal.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement

7.1.1 CRFU will cover all costs associated with the installation of the proposed automatic irrigation system.

7.2 Maintenance/Ongoing costs.

7.2.1 CRFU will cover all associated operational cost, including water charges over and above the average water use on community level soil fields.

7.3 Funding Source – as described above.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 As per the Christchurch City Council’s Delegation Register dated 20 September 2023, the Community Board has the delegation:

· Approve the location of, and construction of, or alteration or addition to, any structure or area on parks and reserves provided that a matter is within policy and budget set by the Council (Part D, Sub part 1 – Community Boards).

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.2 There is no legal context, issue, or implication relevant to this decision.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 The risks involved in installing the automatic irrigation system will be minimised by ensuring it is designed and constructed by a suitably qualified contractor.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Malvern Park irrigation design	23/1642397	25

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Richard Gibbs - Senior Project Manager

Approved By

Bridie Gibbings - Team Leader Parks Sector North

Andrew Rutledge - Head of Parks

Waipapa Papanui-Innes-Central Community Board

12 October 2023

10. 368 to 376 Cashel Street - Proposed Timed Parking Restrictions
Reference Te Tohutoro:	23/1216808
Report of Te Pou Matua:	Sally-Ann Marshall, Traffic Engineer sallyann.marshall@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for Council to consider the approval of P120 timed parking restrictions at 368 and 376 Cashel Street.

1.2 This report has been written in response to a request from a local business owner for Council to provide time restricted parking.

1.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

1.4 The community engagement and consultation outlined in this report reflect the assessment.

1.5 The recommended option is to install P120 timed parking restrictions in accordance with Attachment A.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes-Central Community Board:

1. Approves that any previous resolutions pertaining to Parking or No Stopping restrictions made pursuant to any bylaw to the extent that they are in conflict with the parking and stopping restrictions described in recommendation 2 below, be revoked.

2. Approves that, in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 the parking of all vehicles be restricted to a maximum period of 120 minutes on the southern side of Cashel Street commencing at a point 89 metres east of its intersection with Fitzgerald Avenue and extending in an easterly direction for a distance of 29.5 metres.

3. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 We have received a request from a local business to investigate providing time restricted parking. The request complies with the criteria of the Suburban Parking Policy, we therefore consider that providing a small number of P120 time restricted spaces would be of benefit to businesses in the area to encourage customer turnover.

3.2 The recommendations in this report will help to achieve the desired community outcome of a well-connected and accessible city by providing more customer parking through higher turnover of available street space.

3.3 The recommended option is to install timed parking restrictions in accordance with Attachment A.

4. Alternative Options Considered Ētahi atu Kōwhiringa

Do nothing

4.1 The advantages of this option include:

· Retains four unrestricted parking spaces.

4.2 The disadvantages of the option include:

· Does not address the request to provide a number of time restricted parking spaces to improve customer turnover for local businesses.

5. Detail Te Whakamahuki

5.1 This section of Cashel Street is between Fitzgerald Avenue and Raglan Street and is classified as a Collector Road in Council’s roading hierarchy. These are roads that distribute and collect local traffic between neighbourhood areas and the arterial road network. Their traffic movement function must be balanced against the significant property access function which they provide.

5.2 Cashel Street is a two-way street with space for parking in both directions. Both commercial businesses and residential properties are accessed off this section of the street. The commercial properties are primarily located on the south side of the street, from Fitzgerald Avenue to #378 Cashel Street. There are also four shops on the north side at the intersection with Fitzgerald Avenue (#399 to 341 Cashel Street). There are four existing P10 time restricted spaces adjacent to these shops.

5.3 Except for the four P10 time restricted spaces adjacent to the corner shops, the remainder of the parking on this section of Cashel Street is unrestricted.

5.4 The commercial businesses located on the south side are generally the type of businesses that would benefit from the higher customer turnover that a number of time restricted spaces would provide, i.e. car sales, hairdressers. The request for the timed parking came from a soon to open café.

5.5 Policy 2 of the Christchurch Suburban Parking Policy states that where occupancy of on-street parking regularly exceeds 75% at peak times, Council will look to apply time restrictions to sections of the street (approximately 25% - 50%). Typically, P120 time restrictions will be applied in residential streets around commercial centres, industrial areas, office parks and larger activities such as universities.

5.6 This section of Cashel Street is also located right on the boundary of where the Central City Parking Policy applies, which is the area bounded by the four avenues.

This policy seeks to promote 85% occupancy of parking spaces in the central city at peak times. A target of 85% occupancy (international good practice) provides a balance of good usage with maintaining available parking spaces close to where people want them. By supporting higher turnover, more people can benefit from the spaces, with different people using the space at different times of the day, and on different days of the week. This is generally preferable to a single vehicle using a single space all day to the exclusion of everyone else.

For reference, the Council Parking Policies can be found here: Christchurch central city and suburban parking policies: Christchurch City Council (ccc.govt.nz).

5.7 We are proposing to install four P120 time restricted spaces adjacent to properties #368 and 376 Cashel Street. Two spaces are directly outside the business that initiated the parking assessment (#372).

Staff have visited the site on several occasions to confirm the occupancy of spaces complies with the Parking Policy criteria as noted in section 5.5 and 5.6.

5.8 There are approximately 42 unrestricted spaces on Cashel Street between Fitzgerald Avenue and Raglan Street. The Suburban Parking Policy recommends that where occupancy regularly exceeds 75% at peak times, we will look to apply time restrictions to 25 to 50% of the available on-street space. The four spaces we are proposing is far less than that recommended in the policy, however considering the number of residential properties in the area we consider this to be a fair and reasonable number.

5.9 Unless stated otherwise, timed parking restrictions are enforceable between 8am and 6pm, seven days a week excluding public holidays. These spaces will therefore be available to residents for unrestricted parking outside of these hours, i.e. overnight and on public holidays and the two hours either side.

Community Views and Preferences

5.10 We contacted all residents, property owners and business owners in the vicinity for feedback on the time restricted parking space proposal adjacent to #368 and 376 Cashel Street.

5.11 We received seven responses; five in support, one with no objection if we could provide a residents parking scheme and one against the proposals.

5.12 Policy 4 of the Suburban Parking Policy (2021), states Council will generally retain existing resident-only parking areas but will not permit new resident-only parking areas (refer Section 6.3 of this report for a link to the Suburban Parking Policy).

To replace these spaces, Council is working on a policy where, subject to meeting various conditions, a street block can be assessed for parking demand. If the demand meets a threshold, then Council can consider installation of time limited parking – usually P120, but with the opportunity for residents to apply for an exemption from the timed parking restriction. This is under development and is not currently available to residents.

We can therefore investigate whether further time limited parking is required to assist residents once this policy has been finalised. Residents would also be able to apply for an exemption permit to be able to park in the four spaces we are currently proposing. In the meantime, they can park there between the times stated in Section 5.9.

5.13 One of the respondents for the proposal said that they would like to see the time restricted parking zone extended to Fitzgerald Avenue. We consider that the number of time restricted spaces proposed is fair and reasonable taking into account the number of residential units in the area.

As stated above, we can investigate whether to install further P120 time restricted spaces once the residents exemption scheme becomes available.

5.14 The respondent against the proposals was the owner of #376 Cashel Street. We had initially proposed six spaces; four as shown on Attachment A and two additional spaces to the east of #376 vehicle access.

Considering the feedback, we have removed the two spaces located to the east of #376. This reduces the number of time restricted spaces directly outside this property to one, and leaves a further two, unrestricted spaces for residents.

5.15 The Team Leader Parking Compliance supports the preferred option.

5.16 The Do-Nothing option is inconsistent with community requests to provide more parking turnover for local businesses in this location.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.3 Transport

6.3.1 Activity: Transport

· Level of Service: 10.3.3 Maintain customer perception of the ease of use of Council on- street parking facilities - >=50% resident satisfaction

Policy Consistency Te Whai Kaupapa here

6.4 The recommendations in this report are consistent with the Christchurch Suburban and Central City Parking Policy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.5 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.6 This proposal does not have any significant effect upon carbon emissions and climate change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.7 This proposal improves accessibility by providing a safer means of business owners being able to enter and exit their driveways.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement - Approximately $1,500 for the installation of new road markings and signs, plus $750 for the investigation and preparation of this report.

7.2 Maintenance/Ongoing costs – Approximately $150 per year.

7.3 Funding Source – Traffic Operations Signs and Marking budget (2022/23)

Other

7.4 None identified.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

8.2 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.3 There is no other legal context, issue or implication relevant to this decision.

8.4 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in sections 8.1 – 8.2.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 None identified.

Attachments / Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	824345 - Cashel Street, Proposed P120 Parking Restrictions Restrictions, For Board Approval	23/1270320	32

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Sally-Ann Marshall - Traffic Engineer

Approved By

Lachlan Beban - Senior Transportation Engineer

Stephen Wright - Manager Operations (Transport)

Waipapa Papanui-Innes-Central Community Board

12 October 2023

11. Cambridge Terrace - Proposed P10 Parking at Ranui House
Reference Te Tohutoro:	23/1225091
Report of Te Pou Matua:	Michael Thomson, Transport Engineer, michael.thomson@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipapa Papanui-Innes-Central Community Board to consider the approval of a P10 parking restriction outside Ranui House on Cambridge Terrace.

1.2 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

1.3 The community engagement and consultation outlined in this report reflect the assessment.

1.4 The recommended option is to install a P10 parking restrictions in accordance with Attachment A.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes-Central Community Board:

1. Approves to revoke any previous resolutions pertaining to Parking and Stopping Restrictions made pursuant to any bylaw, any Local Government Act, or any Land Transport Rule, to the extent they are conflict with the parking and stopping restrictions described in recommendation 2 below.

2. Approves that the parking of all vehicles be restricted to a maximum period of 10 minutes, in accordance with Clause 7 of the Christchurch City Council Traffic & Parking Bylaw 2017, on the northeast side of Cambridge Terrace commencing at a point 30 metres southeast of its intersection with Cashel Street and extending in a south easterly direction for a distance of 11 metres. This restriction is to apply at any time.

3. Approves that the recommendations above take effect when parking signage and/or road markings that evidence the restriction described in the staff report is in place (or removed in the case of revocations).

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The Mayor’s office recently received a request to install 10 minute drop off /pick up parking outside Ranui House on Cambridge Terrace. Ranui House is situated on the corner of Cambridge Terrace and Cashel Street, providing accommodation for out-of-town patients and / or their families as part of medical care at the adjoining Christchurch Public Hospital.

3.2 Provision of short-term parking will assist with direct access to Ranui House for people who, due to varying medical conditions, cannot walk far.

4. Alternative Options Considered Ētahi atu Kōwhiringa

Do nothing:

4.1 The advantages of this option include:

· Retains two 120 time restricted metered on-street car parking spaces.

4.2 The disadvantages of the option include:

· Does not address the request from Ranui House for a 10 minute drop off/pick up point for patients.

5. Detail Te Whakamahuki

5.1 Cambridge Terrace (at this location) is a local road, providing access to residential properties and adjoining land uses.

5.2 Cambridge Terrace is a two-way street with 90˚angle P120 metered parking on the river side and a mix of parallel P120 metered parking and No Stopping restrictions on the north side of the street.

5.3 The Christchurch Public Hospital is located on the opposite side of the Avon River and is accessed by a bridge adjacent to the Antigua Boat Sheds. The hospital is a strategic metropolitan facility, servicing the local and out-of- town communities.

5.4 Ranui House is an accommodation facility for out-of-town patients and /or their families needing the services provided by the Hospital. This is an important facility as Christchurch Public Hospital not only services the Christchurch hinterland, but towns /cities throughout the South Island - where medical services may not be available.

5.5 Ranui House management have requested that a short term drop off /pick up parking area be provided for patients/ family members, as parking in this immediate area has a very high demand and is not always available.

5.6 The Team Leader Parking Compliance supports these proposals.

5.7 Approval is required by the Waipapa Papanui-Innes-Central Community Board.

Community Views and Preferences

5.8 As part of this request for P10 parking to be provided adjacent to Ranui House, we also proposed two P120 metered parking spaces adjacent to the Cambridge Apartments (#41) and the removal of one parking spacing outside #49 Cambridge Terrace. The initial consultation plan is shown in Attachment B.

The reason for this proposal was that most of the parking on the northern side of this section of Cambridge Terrace is P120 metered parking. We therefore proposed to introduce the two P120 metered parking spaces outside the Cambridge Apartments to provide a consistent approach to parking management in this location.

5.9 A consultation letter and plan showing the proposals was sent to all affected residents and property owners.

5.10 We received 10 responses; one in support and nine against the proposals. A summary is provided below.

5.11 Summary of feedback

5.11.1 The vast majority of the comments we received back were focused on the two proposed P120 spaces adjacent to the Cambridge Apartments. All nine responses against the proposals wanted these spaces to remain unrestricted for apartment residents.

5.11.2 Two responses disagreed that vehicles parked in the spaces outside #49 caused a safety issue to through traffic.

5.11.3 One respondent did not think the P10 proposal should go ahead for the sole benefit of Ranui House.

5.11.4 The one response in favour of the proposals was of the opinion that these spaces had been left unrestricted to assist with construction of the apartments after the earthquakes in 2010.

5.11.5 Two respondents asked about residents only parking.

Policy 6 of the Central City Parking Policy (2021), states Council will generally retain existing resident-only parking areas but will not permit new resident-only parking areas (refer Section 6.3 of this report for a link to the Suburban Parking Policy).

To replace these spaces, Council is currently working on Policy 5 where, subject to meeting various conditions, a street block can be assessed for parking demand. If the demand meets a threshold, then Council can consider installation of time limited parking – usually P120, but with the opportunity for residents to apply for an exemption from the timed parking restriction. This is under development and is not available to residents at the moment.

We can therefore investigate whether further time limited parking is required to assist residents once this policy has been finalised.

5.12 Following feedback from residents and property owners we have removed the changes we had initially proposed outside the Cambridge Apartments and #49 Cambridge Terrace.

5.13 Staff consider that, while providing consistency of parking management would be desirable - particularly around the Hospital, this proposal should not hold up the important request to assist patients and families associated with Ranui House.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.3 Transport

6.3.1 Activity: Transport

· Level of Service: 10.3.3 Maintain customer perception of the ease of use of Council on- street parking facilities - ≥50% resident satisfaction (Year 3, 2023/24 target)

Policy Consistency Te Whai Kaupapa here

6.4 The recommendations in this report are consistent with the Christchurch Central Parking Policy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.5 The effects of this proposal upon Mana Whenua are expected to be insignificant.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.6 This proposal does not have any significant effect upon carbon emissions and Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.7 This proposal improves accessibility for persons needing at access Ranui House, which is a supporting facility for the hospital.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – approximately $300 for the new road markings and signage, $400 to replace the existing signage and $750 for producing the report.

7.2 Maintenance/Ongoing costs – approximately $200 a year.

7.3 Funding Source - Traffic Operations Signs and Markings budget for installation and existing Transport maintenance budgets for ongoing maintenance.

Other

7.4 None identified.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

8.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

8.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.4 There is no other legal context, issue or implication relevant to this decision.

8.5 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in sections 8.1 – 8.3.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 Not applicable.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Cambridge Terrace at Ranui House Attachment A	23/1480026	38
b ⇩	Cambridge Terrace at Ranui House Consultation Plan Attachment B	23/1480063	39

Additional background information may be noted in the below table:

Document Name	Location / File Link
Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Sally-Ann Marshall - Traffic Engineer

Michael Thomson - Transport Engineer

Approved By

Lachlan Beban - Senior Transportation Engineer

Stephen Wright - Manager Operations (Transport)

Waipapa Papanui-Innes-Central Community Board

12 October 2023

12. Graham Condon Centre - Mobility Parks
Reference Te Tohutoro:	23/1440605
Report of Te Pou Matua:	Michael Thomson, Transport Engineer, michael.thomson@ccc.govt.nz
Senior Leader Pouwhakarae:	Mary Richardson, Acting General Manager Infrastructure, Planning & Regulatory Services, mary.richardson@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek approval to formalise the four mobility parks at the Graham Condon centre. This report has been written due to problems with persons without an authorised Disability permit, using the mobility parks, combined with no enforcement procedures available.

1.3 The community engagement and consultation outlined in this report reflect the assessment.

1.4 The recommended option is to approve the four mobility parks on Attachment A.

2. Staff Recommendations / Ngā Tūtohu

That the Waipapa Papanui-Innes-Central Community Board:

1. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, and in accordance with section 12.4 of the Land Transport Rule: Traffic Control Devices 2004, that the parking be reserved for vehicles with an approved disabled person’s parking permit, prominently displayed in the vehicle for the four mobility parks labelled on the plan attached as Attachment A to this report. This reserved parking restriction is to apply at any time.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The recommendations in this report will help to achieve the desired community outcome of a well-connected and accessible city.

3.2 Approve four mobility parks as detailed on Attachment A. This approval will provide for legal enforcement of the parks.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Maintain the status quo – i.e. no action.

4.2 The advantages of this option include:

4.2.1 None identified.

4.3 The disadvantages of the option include:

4.3.1 Continued use of the mobility parks by non- authorised persons, without the ability to enforce non-compliance.

5. Detail Te Whakamahuki

5.1 The Graham Condon Centre has vehicular access from Sisson Drive. The land that the centre occupies, including the car park is on land predominantly owned by the Ministry of Education, with a smaller portion of the car park on privately owned land.

5.2 The car park has four signed and marked mobility spaces. With reference to Attachment A, these spaces are located on the northwest side of the building. These spaces are located here as they optimise accessibility for persons who use a wheelchair or other mobility devices, as there are no kerbs between the parks and the pedestrian area.

5.3 While the four mobility parks are signed and marked, some motorists who are not eligible to use these parks are doing so, presumably with the knowledge that the parking area cannot be enforced.

5.4 The legal implications of approving these car parks as mobility parks is detailed further below.

Community Views and Preferences

5.5 The centre management is responding to community complaints about non-complying parking within these mobility parks, which deny genuine persons the opportunity to park.

5.6 The Team Leader Parking Compliance supports the preferred option.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here Strategic Alignment Te Rautaki Tīaroaro

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.3 Transport

6.3.1 Activity: Transport

· Level of Service: 10.3.3 Maintain customer perception of the ease of use of Council on- street parking facilities - >=50% resident satisfaction

Policy Consistency Te Whai Kaupapa here

6.4 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.5 The effects of this proposal upon Mana Whenua are expected to be insignificant.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.6 This proposal does not have any significant effect upon carbon emissions and Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.7 This proposal improves accessibility for drivers with mobility issues.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – Zero- the parks are existing.

7.2 Maintenance/Ongoing costs – Covered by existing budgets.

7.3 Funding Source -Cost of enforcement of these car parks will be covered via infringement revenue.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

8.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.4 There is a legal context, issue or implication relevant to this decision.

8.5 This report has been reviewed by the legal team, to ensure the Bylaw can be applied to a Council managed off-street car park. Specifically, the car park, by definition, can be considered road -to which the Bylaw applies.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 None identified

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Mobility parks at Graham Condon centre -Attachment A	23/1446977	45

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Michael Thomson - Transport Engineer

Approved By

Ben Rzoska - Aquatics Manager

Stephen Wright - Manager Operations (Transport)

Waipapa Papanui-Innes-Central Community Board

12 October 2023

13. Waipapa Papanui-Innes-Central 2023-24 Discretionary Response Fund Application - Christchurch Methodist Central Mission for the Aratupu Preschool and Whānau Hub Emotional Regulation Programme.
Reference / Te Tohutoro:	23/1391483
Report of / Te Pou Matua:	Trevor Cattermole Community Development Advisor (Trevor.Cattermole@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipapa Papanui-Innes-Central Community Board to consider an application for funding from its 2023-24 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00066595	Christchurch Methodist Central Mission	Aratupu Preschool and Whānau Hub Emotional Regulation Programme	$4,029	$3,000

1.2 There is currently a balance of $56,892 remaining in the fund.

2. Staff Recommendations / Ngā Tūtohu

That the Waipapa Papanui-Innes-Central Community Board:

1. Approves a grant of $3,000 from its 2023-24 Discretionary Response Fund to Christchurch Methodist Central Mission towards the costs of the Aratupu Preschool and Whānau Hub Emotional Regulation Programme.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned to the Council's Strategic Framework and in particular the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City. The projects also align with the Te Haumako Te Whitingia Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2023-24 Discretionary Response Fund is as below.

Total Budget 2023/24	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$89,473	$32,581	$56,892	$53,892

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Decision Matrix - Christchurch Methodist Central Mission	23/1397491	50

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Trevor Cattermole - Community Development Advisor
Approved By	Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

Waipapa Papanui-Innes-Central Community Board

12 October 2023

14. Waipapa Papanui-Innes-Central Community Board Area Report - October 2023
Reference / Te Tohutoro:	23/1407242
Report of / Te Pou Matua:	Emma Pavey, Community Governance Manager Papanui-Innes-Central (Emma.Pavey@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes-Central Community Board:

1. Receive the Waipapa Papanui-Innes-Central Community Board Area Report for October 2023.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Summer with your neighbours (SWYN)	SWYN is about bringing people closer together and celebrating the unique and diverse mix of each neighbourhood. Applications have closed for the 2023-24 summer season. The Board approved 40 applications for funding at its September meeting.	Notifications of grants have been sent to the applicants.	Te Haumako Te Whitingia Strengthening Communities Together Strategy
Board Plan - Shirley Community Reserve	Engagement with the community to determine a vision for the future of Shirley Community Reserve.	Submissions being analysed for a report to the Board later in the year.	Te Haumako Te Whitingia Strengthening Communities Together Strategy
Board Plan -Implementation of Safety Initiatives	Collaborative work being explored for youth workers in the Papanui ward to make connections, be present after school at the mall, and potentially to develop a youth health and wellbeing space.	Ongoing	Te Haumako Te Whitingia Strengthening Communities Together Strategy
Board Plan -Downstream Effects Management Plan (DEMP)	Since the opening of the Christchurch Northern Corridor (CNC), the Council has monitored the impact of the works as part of the DEMP Stage 2. The St Albans, Edgeware and Mairehau transport projects site details traffic improvements made in these areas aimed at managing the traffic from the CNC and improving pedestrian and cycle connections.	Submissions on traffic calming for Flockton Street and Francis Ave currently being analysed for a report to the Board later in the year.	Notice of Requirement ruling for the CNC
Board Plan – Revitalisation of Petrie Park	The Board received a further update from Richmond Residents and Business Association on the work with Parks staff on driving the revitalisation of the park.	Ongoing	Te Haumako Te Whitingia Strengthening Communities Together Strategy
Board Plan – Flooding	The Community Governance Team in consultation with the Civil Defence Team are developing a Severe Weather Community Readiness Resource for the Board Area to help inform the community and initiate community resilience work with groups.	Community adverse-weather resource is being developed	Te Haumako Te Whitingia Strengthening Communities Together Strategy
Waipapa Papanui-Innes-Central Community Board Rangatahi Civic Award	Schools in the Board area wishing to participate in this Board project have been supplied with a taonga and guidance on recognising civic-related Rangatahi achievement/s for school award ceremonies.	Completed – Board members may be contacted where schools request to present awards to recipients.	Te Haumako Te Whitingia Strengthening Communities Together Strategy

3.2 Community Funding Summary

The balance of the Board’s funding pools at the time of writing is currently as follows subject to subtraction of the grants proposed through the reports to this meeting as shown:

2023/24 Waipapa Papanui-Innes-Central Discretionary Response Fund (DRF)
*Approved Board Projects:* · Summer with your neighbours · Youth Recreation · Community Pride Garden Awards · Community Liaison · Youth Development Fund · Community Service Awards · Rangatahi Civic Awards	*Allocated:* $4,500 $9,000 $700 $4,000 $7,500 $2,500 $1,100
BALANCE (at time of writing and subject to carry forward adjustment):	$56,892
*Proposed DRF Grants (subject to approval at this meeting):* · Christchurch Methodist Central Mission - Aratupu Preschool and Whānau Hub Emotional Regulation Programme	*Recommended:* $3,000
*Prospective remaining balance (if all recommendations accepted):*	*$53,892*

2023/24 Waipapa Papanui-Innes-Central Youth Development Fund (YDF)

Approved under delegation since last report:

Grant to Ella Monquie Hunter (detailed in Attachment A)

$200

BALANCE (at time of writing):

$6,550

3.3 Upcoming Community Events and Activities

· Christchurch Heritage Festival

Christchurch’s long-running Heritage Festival is back and runs from Friday 6 October to Monday 23 October 2023. The theme of the festival is ‘Our stories of living and learning’.

Among the events which relate to this year’s theme are:

Memory Map of Learning: Do you remember learning something new as a child? Share where and when these spaces for learning occurred on our Memory Map of Learning to create a collective record of childhood learning experiences across the city and beyond.

Hīkoi ki Kāpūtahi - Take a walk on the wild side: Enjoy a day of culture, experiential learning, and ecological heritage. Wood carving, weaving, walks, art and ecology.

Nursing Education: 1923 to 2023| A Century of Change: The Nurses' Memorial Chapel is part of nursing's heritage. Come along and discover the story of the Christchurch School of Nursing from 1923 to modern times.

· FRESH Events 2023

Information on events from Youth & Cultural Development (YCD) is available at this link.

· Biketober – Festival of Cycling – Events site at this link.

· Volunteer Events

Visit this link for the variety of volunteer events held around the city, and this link to volunteer at a Council-produced event. Or find out about getting involved in a community garden through the Canterbury Community Gardens Association.

· Other upcoming community events and festivals in the city

Visit this link for the variety of community events and festivals held around the city. This also links to the What’s On site, where can found one-off and regular events like:

· Snippets of Our History by Bike - Explore Ōtāutahi Christchurch's inner-city histories on a bike ride, led by Defyd Williams and Biketober – 7 & 10 October from 9.45am, meeting at Avon Loop - small Red Zone park, accessible from Oxford Terrace (off Barbadoes) and Kilmore Street (opposite Pomeroys).

· Living History Walk - Join a walking tour celebrating the history of our inner-city, based around archives and library resources held by Christchurch City Council – 8 & 15 October from 10.30am at Tūranga.

· Live and Learn - St Paul's Open Day – 14 October - Visit this nineteenth-century Papanui church at 1 Harewood Road and learn about its history, the most historical book ever written, and the study of bells.

· Spring Fair – Richmond Community Garden and Avebury House are hosting a Spring Fair on 21 October at 9 Eveleyn Couzins Avenue. On the Richmond Community Garden side, they have the car boot sale, buskers, the Repair Revolution, the RCG Little Shop with produce and preserves, food stalls and more. At Avebury House there’ll be an open day as part of the Christchurch Heritage Festival, with an exhibit about Avebury House's history.

· Christchurch City Council Libraries Events

Christchurch City Libraries run a wide range of classes and programmes both in libraries and through its learning centres for everyone from babies to seniors, with information at this link.

The Libraries’ Events Calendar can be found here, and there are dedicated pages for significant events like:

Macawa ni Vosa Vakaviti - Fijian Language Week (on from Sunday 8 to Saturday 14 October 2023),

Diwali (which falls in either October of November each year, depending on the cycle of the moon, and coincides with the Hindu New Year),

The history behind the New Zealand Labour Day holiday, and

Parihaka (the peaceful resistance to the militia invasion of the Taranaki settlement of Parihaka on 5 November 1881 – with note of the Christchurch connection to this significant historical event).

· Community Law Canterbury Workshop – New Law for Incorporated Societies

Local community groups are invited to contact Community Law Canterbury about their workshop on 6 December 2023 relevant to those operating as an incorporated society, in relation to the new law that has been passed applying to all incorporated societies.

Community Law Canterbury note that this new law requires all incorporated societies to update their constitutions, apply to re-register their group on a new online register of incorporated societies and start checking that their committee members are not disqualified. Some groups will need to change their financial reporting and most groups will need to do a few extra tasks each year.

Groups will have between October 2023 and April 2026 to get the first three of these tasks done. Groups who do not will be removed from the register, raising issues with funding, owning, or leasing property, employing staff, and keeping their assets. Those on the Committees of those groups may also start becoming personally responsible for any debts or contracts the group has. With most groups having only two AGMs between now and the cut-off date, this is something that Committees need to be thinking about now.

Groups not already aware of this law, or that have yet to plan to get these tasks done, are encouraged to attend the workshop to find out more about what they will need to do. Community Law Canterbury recommend prompt registration as space is limited, and refer to this website to find out more about the new law.

3.4 Participation in and Contribution to Decision Making

3.4.1 Report back on other Activities contributing to Community Board Plan

· Presentation from Richmond Residents and Business Association

The RRBA Chair, David Duffy, and Capacity Builder, Rachel Crawford, briefed the Board on 21 September 2023 on activities they have been involved in, including an progress in preliminary work toward the revitalisation of Petrie Park, discussions around the restoration of Shirley Intermediate Pool, and difficulties resolving issues with the owners at Richmond Village in relation to the condition of their car park.

· Great Library Plant and Seed Swap

The Great Library Seed and Plant Swap took place last month with this amazing display at Papanui Library welcoming residents to come along to the library with any leftover seeds, seedlings and plants to share with the community. Vegetable, herb, flower, native and heritage seeds were available, and the swap was soon swamped with interest from green-thumbed locals and curious library-goers.

· MacFarlane Park Centre Gifting and Thankfulness Lunch

On 11 September 2023, Shirley Community Trust hosted a thankfulness lunch to celebrate the handing over of the Park Centre to the Shirley community, and thank all those involved for their mahi that went into making it happen. The occasion was also signified by the planting of a new Cheery Blossom tree with the assistance of those being recognised from Lions International, the community, Council staff, the Community Board, and Shirley Community Trust.

· Multicultural Recreation Community Centre

The Establishment Manager of the Multicultural Recreation and Community Centre (MRCC), Viviana Zanetti, recently briefed the Board on the progress of the MRCC, providing background and update, as is also shared publicly through the website and newsletter.

· Phillipstown Working Bee and Edible and Sustainable Garden Award

Phillipstown Community Centre Charitable Trust were presented with their Edible and Sustainable Garden Award at the working bee at Essex Reserve last month. The Parks team supplied some native plants, enhancing this little park at the corner of Tuam Street and Stanmore Road.

· Wildflower trial etc.

The Board’s Facebook page is also regularly updated with news items relevant to current and upcoming local developments, such as these, and can be found here: https://www.facebook.com/papanuiinnescentral/

· Rutland Reserve

The Community Partnerships Ranger provided some photos from a recent maintenance session with Paparoa Street School students at Rutland Reserve, reporting that: “It was a very hot day, but the kids were enjoying it and didn't want to go back to class!” Denis McMurtrie, local champion for Papanui Bush, was also there helping the kids.

3.4.2 Council Engagement and Consultation

· Draft Safer Speed Plan (closes 25 October 2023)

In July 2023 the Council approved Safe Speed Neighbourhoods as an Interim Speed Management Plan, which it had earlier consulted on. This Draft Safer Speed Plan is the long-term plan following that Interim Speed Management Plan. The draft plan was developed with the support of with Waka Kotahi NZ Transport Agency, Te Mana Ora (Community and Public Health), Hato Hone St John, Fire and Emergency NZ, Environment Canterbury, and NZ Police.

Feedback can be provided at https://letstalk.ccc.govt.nz/saferspeedplan.

· Way Safer Streets Consultation update

On 21 September 2023, the Board Chair presented to the Council in relation to the Board submission on the ‘Way Safer Streets’ consultation.

3.5 Governance Advice

3.5.1 Cycle Safety

View the Council’s cycling tips, including information for those new to cycling, tips on using the Council’s cycle network, and for taking your bike on the bus at this link.

3.5.2 Phillipstown Neighbourhood Policing Team

Find out more about the team, who recently fired up the barbeque at Phillipstown Hub, promoting the Safe Homes and Communities initiative for Phillipstown/Linwood, at this link.

3.5.3 Customer Service Request (CSR) Report for the Papanui-Innes-Central Wards

Refer to Attachment B for the 1 August – 31 August 2023 statistics, providing an overview of the number of CSRs that have been received, including the types of requests being received and a breakdown of how they are being reported. The Snap Send Solve promotion in the last month may have helped contribute to increased ticket volumes for graffiti in the Central Ward.

Snap Send Solve is the smartphone app the Council offers to help make reporting issues easy, and it is still possible to report issues online, by calling Council on 03 941 8999 or visiting one of the Council’s Service centres.

3.5.4 Mayor’s Welfare Fund

In conjunction with the Council’s Funding Team, the Community Governance Team reached out to the school principals in the Board area to let them know they may apply on behalf of students to the Mayor's Welfare Child Enrichment Fund for grants to help students with items such as chrome books and health/learning assessments for children in need at the school. Information on applying was supplied, and gratefully received.

3.5.5 Planned road works and closures

Planned road works and closures are indicated on the map at the Traffic Updates page at this link. Additionally, a Smartview of nearby road works and closures is available at the following link: https://smartview.ccc.govt.nz/travel/roads.

3.5.6 SmartView

The Council’s SmartView page gives users access to a range of real-time information about the city, including data on how to find local mountain bike tracks and also check that they are open, the number of spaces available in car park buildings, the nearest bus stop and the time of the next arrival, air quality, how to get places, events, where to see street art, weather updates and the latest airport arrivals and departures.

New features within SmartView include a link to the Emission Tracker, and a map of urban play sites.

4. Advice Provided to the Community Board

4.1 Start Work Notices (SWN)

SWN relating to the Board area are separately circulated to the Board. All Board area and city-wide start work notices can be found at this link. Recent SWN relating to the Board area are:

· Hagley Oval Carpark - surface redevelopment (circulated 28 September 2023)

· Geraldine Street - repair of chipseal road surface (stage 1) (circulated 26 September 2023)

· Olivine Street - repair of chipseal road surface (stage 1) (circulated 26 September 2023)

· Stanmore Road - stormwater pipe repair (circulated 26 September 2023)

· Ferry Road - sub mains renewal (circulated 26 September 2023)

· MCR Northern Line - Langdons to Sawyers Path Upgrades (circulated 15 September 2023) – update from Project Manager on 21 September 2023 of need to postpone the path upgrades until further notice. A new start works notice will be produced once a new start date is confirmed.

4.2 Graffiti Snapshot

The Graffiti Snapshot for August 2023 can be found as Attachment C to this report. The Council also provides information on graffiti, including tips to prevent it, and about becoming a Graffiti Programme volunteer, at this link.

4.3 Wheels to Wings Major Cycle Route update

A project update was distributed by mailbox delivery and email in October 2023, with the points relating to what happens next also updated at this link for the cycleway.

4.4 Memoranda

Memoranda related to matters of relevance to the Board have been separately circulated for the Board’s information and are listed below.

· CCC: Streets for People - Gloucester St trial update (circulated 4 October 2023)

· CCC: Transport Choices, Update on Completion Dates (circulated 25 September 2023)

· CCC: Alcohol Amendment Act (circulated 25 September 2023)

· CCC: Transport Choices work programme (circulated 22 September 2023)

· CCC: Wildflower Programme - Community Parks (circulated 20 September 2023)

· CCC: Averill/Stapletons and Averill/Petrie Intersection Upgrades (circulated 19 September 2023)

· CCC: Consultation opening on our Draft Safer Speed Plans (circulated 15 September 2023)

· CCC: Update on Water Filling Stations (circulated 14 September 2023)

· CCC: MacFarlane Park Basketball Court Lighting (circulated 12 September 2023)

· CCC: Nor' West Arc cycleway (circulated 7 September 2023)

· CCC: Council-produced summer event season overview (circulated 6 September 2023)

· CCC: Coach parking in the West End of Central City (circulated 1 September 2023)

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Youth Development Fund Grant under Delegation for Ella Monquie Hunter	23/1633413	62
b ⇩	Customer Service Request Report - August 2023	23/1544336	64
c ⇩	Graffiti Snapshot - August 2023	23/1513899	65

Signatories Ngā Kaiwaitohu

Authors

Mark Saunders - Community Board Advisor

Lyssa Aves - Support Officer

Trevor Cattermole - Community Development Advisor

Stacey Holbrough - Community Development Advisor

Sam Savage - Community Recreation Advisor

Approved By

Emma Pavey - Manager Community Governance, Papanui-Innes-Central

John Filsell - Head of Community Support and Partnerships

Name	Subject
Papanui Baptist Freedom Trust	Appreciation for funding and support

7. Correspondence
Reference / Te Tohutoro:	23/1508385
Report of / Te Pou Matua:	Mark Saunders, Kaitohutohu Hāpori – Community Board Advisor (Mark.Saunders@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)