Agenda of Waihoro Spreydon-Cashmere-Heathcote Community Board

Waihoro Spreydon-Cashmere-Heathcote Community Board

14 September 2023

Unconfirmed

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Waihoro

Spreydon-Cashmere-Heathcote Community Board

Open Minutes

Date: Thursday 10 August 2023

Time: 4.00 pm

Venue: Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

Present

Chairperson

Deputy Chairperson

Members

Callum Ward

Keir Leslie

Melanie Coker

Will Hall

Roy Kenneally

Tim Lindley

Lee Sampson

Tim Scandrett

Sara Templeton

Arohanui Grace

Manager Community Governance, Spreydon-Cashmere-Heathcote

941 6663

Arohanui.Grace@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga: All together

Waiata: The Board sang a waiata to open the meeting.

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved SCBCC/2023/00059

That the apology for early departure received from Tim Scandrett be accepted.

Callum Ward/Sara Templeton Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

Tim Lindley declared an interest in Item 13 – Waihoro Spreydon-Cashmere-Heathcote 2023-2024

Strengthening Communities Fund, specifically in relation to the application from the Opawaho Heathcote River Network Incorporated and took no part in the Board’s discussion or voting on this.

Melanie Coker declared an interest in Item 13 – Waihoro Spreydon-Cashmere-Heathcote 2023-2024

Strengthening Communities Fund, specifically in relation to the application from the Summit Road Society Incorporated and took no part in the Board’s discussion or voting on this.

Roy Kenneally declared an interest in Item 13 – Waihoro Spreydon-Cashmere-Heathcote 2023-2024

Strengthening Communities Fund, specifically in relation to applications from Cross Over Trust, Manuka Cottage Addington Community House Incorporated, Rowley Community Centre (formerly Rowley Resource Centre), and Spreydon Youth Community Trust, and took no part in the Board’s discussion or voting on these.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved SCBCC/2023/00060

That the minutes of the Waihoro Spreydon-Cashmere-Heathcote Community Board meeting held on Thursday, 13 July 2023 be confirmed.

Lee Sampson/Tim Scandrett Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Thoughts on the Cycle Network, from how the "Wednesday Wheelies" get around the South

Stephen Wood spoke on behalf of the "Wednesday Wheelies" regarding the Cycle Network and how the cycling group is finding routes to get around town.

Mr Wood noted that there is a variety of categories of cyclist, ranging from nervous to confident. The "Wednesday Wheelies” cycling group caters to interested but concerned riders and provides rides for around 40 cyclists per week in groups of ten to twelve with leaders along mapped routes. The group uses major cycle routes where these are available and tries to find connections between routes that avoid major arterials.

Mr Wood encouraged the Board to look at safer speed limits on roads and to provide better connections to major cycle routes where possible.

After questions from members, the Chairperson thanked Mr Wood for his presentation.

Attachments

a Item 4.1 Public Forum - Cycle Network - Stephen Wood

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Correspondence
	Staff Recommendations / Ngā Tūtohu That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receive the information in the correspondence report dated 10 August 2023 regarding trees on grass verges. 2. Receive the information in the correspondence report dated 10 August 2023 regarding speeding and anti-social behaviour on Howard Street.
	Community Board Resolved SCBCC/2023/00061 Part B That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receive the information in the correspondence report dated 10 August 2023 regarding trees on grass verges and refer the issues raised to staff for advice. 2. Receive the information in the correspondence report dated 10 August 2023 regarding speeding and anti-social behaviour on Howard Street and refers the issues raised to staff for advice. Callum Ward/Tim Scandrett Carried
	Attachments a Correspondence - Speeding and anti-social behaviour on Howard Street

8. Major Aitken Drive - Proposed No Stopping Restrictions

Community Board Resolved SCBCC/2023/00062 (Original officer recommendations accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 that the stopping of vehicles be prohibited at all times in accordance with that shown on the plan provided as Attachment A of the report on the meeting agenda (Major Aitken Drive / Yelverton Place, Proposed No Stopping Restrictions, TG142004, dated 25/07/2023); and

2. Revokes any previous resolutions pertaining to parking and stopping restrictions made pursuant to any bylaw to the extent that they are in conflict with the parking and stopping restrictions described in resolution 1 above.

3. Approves that these resolutions take effect when parking signage and/or road marking that evidence the restrictions described in 1. And 2. are in place (or removed in the case of revocations).

Tim Scandrett/Lee Sampson Carried

9. Dedication of Local Purpose (Road) Reserve as road - 189R Worselys Road

Community Board Decided SCBCC/2023/00063 (Original officer recommendations accepted without change)

Part A

That the Waihoro Spreydon-Cashmere-Heathcote Community Board recommends that the Council:

1. Resolves pursuant to Section 111 of the Reserves Act 1977 to dedicate the Local Purpose (Road) Reserve containing 69m² described as Lot 603 Deposited Plan 550047 as road and

2. Authorises the Manager Property Consultancy to take all steps necessary to complete all necessary documentation to conclude the dedication of Lot 603 Deposited Plan 550047 as road.

Keir Leslie/Tim Scandrett Carried

10. Proposed Coleridge Street Parking Restrictions
	Council Officer in attendance spoke to the accompanying report and advised the Board that since writing the report another request had been made by the business owner at 25 Coleridge Street for parking restriction on the street .
	Staff Recommendations / Ngā Tūtohu That the Waihoro Spreydon-Cashmere-Heathcote Community Board: P30 Parking outside 24 Coleridge Street 1. Approve that under clause 8 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the south side of Coleridge Street, commencing at a point 153 metres west of its intersection with Gasson Street and extending west for a distance of 12 metres, is reserved as a parking place for any vehicles, subject to the following restriction: the maximum time for parking of any vehicle is 30 minutes between the hours of 8.00am and 6.00pm Monday to Sunday. P30 Parking outside 36 Coleridge Street 2. Approve that under clause 8 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the south side of Coleridge Street, commencing at a point 97 metres west of its intersection with Gasson Street and extending west for a distance of 20 metres, is reserved as a parking place for any vehicles, subject to the following restriction: the maximum time for parking of any vehicle is 30 minutes between the hours of 8.00am and 6.00pm Monday to Sunday. 3. Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report. 4. Approve that these resolutions take effect when parking signage and/or road marking that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).
	Community Board Resolved SCBCC/2023/00064 Part C That the Waihoro Spreydon-Cashmere-Heathcote Community Board: P30 Parking outside 24 Coleridge Street 1. Approves under clause 8 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the south side of Coleridge Street, commencing at a point 153 metres west of its intersection with Gasson Street and extending west for a distance of 12 metres, is reserved as a parking place for any vehicles, subject to the following restriction: the maximum time for parking of any vehicle is 30 minutes between the hours of 8.00am and 6.00pm Monday to Sunday. P30 Parking outside 36 Coleridge Street 2. Approves under clause 8 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the south side of Coleridge Street, commencing at a point 97 metres west of its intersection with Gasson Street and extending west for a distance of 20 metres, is reserved as a parking place for any vehicles, subject to the following restriction: the maximum time for parking of any vehicle is 30 minutes between the hours of 8.00am and 6.00pm Monday to Sunday. P30 Parking outside 25 Coleridge Street 3. Approves under clause 8 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the north side of Coleridge Street, commencing at a point 152 metres west of its intersection with Gasson Street and extending west for a distance of 7 metres, is reserved as a parking place for any vehicles, subject to the following restriction: the maximum time for parking of any vehicle is 30 minutes between the hours of 8.00am and 6.00pm Monday to Sunday. 4. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in 1., 2., or 3. 5. Approves that these resolutions take effect when parking signage and/or road marking that evidence the restrictions described in 1., 2., 3., or 4. are in place (or removed in the case of revocations). Tim Lindley/Sara Templeton Carried

11. Sumner Village Green - Tree Removal

Community Board Resolved SCBCC/2023/00065 (Original officer recommendations accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves the removal of one magnolia tree (Magnolia grandiflora) at 26 Nayland Street, Sumner in the location of the skate park, at the Sumner Village Green (refer to attachment A, Tree Removal Plan) to the report on the meeting agenda.

Sara Templeton/Tim Lindley Carried

13. Waihoro Spreydon-Cashmere-Heathcote 2023-2024 Strengthening Communities Fund Report, Summer With Your Neighbours and Communicating with the Community.

Board Comment

The Board discussed groups and the policies they may have in place for youth, diversity, inclusivity, the disadvantaged, and looking to foster community-led development along with the importance of a living wage.

Community Board Decisions under Delegation

Original Officer Recommendation accepted except for the following with amendments :

65543 Opawaho Heathcote River Network Incorporated staff recommendation $13,500 - Board approval $17,500.

65927 Avon Heathcote Estuary Ihutai Trust staff recommendation $2,450 - Board approval $2,950.

65933 Opawaho Trust staff recommendation $11,000 - Board approval $15,000.

65727 Woolston Playcentre staff recommendation $1,200 Board approval - $2,000.

Plus an addition of a resolution:

Request that during their Health Check processes staff encourage groups applying to the Strengthening Communities Fund to:

a. Have policies and procedures that are inclusive of diverse communities, including the Rainbow community, particularly youth organisations.

b. Foster and encourage community-led development and not social service provision.

c. Be staffed and governed diversely across the organisation, and preferably from the local community in which they are based.

d. Be supported in having aspirations to become Living Wage accredited.

Tim Lindley left the table at 4.35 pm before consideration of the funding application for Opawaho Heathcote River Network.

Part C

Community Board Resolved SCBCC/2023/00066

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves the 2023-2024 Strengthening Communities Fund grants outlined in the following schedule:

No	Organisation Name	Project	Recommendation
00065543	Opawaho Heathcote River Network Incorporated	Contribution to the OHRN's core operating & project costs (Split 70% SCH / 30% CBL)	That the Waihoro Spreydon-Cashmere- Heathcote Community Board approves a grant of $17,500 from its 2023-24 Strengthening Communities Fund to the Opawaho Heathcote River Network Incorporated towards operational costs including wages, volunteer recognition, governance training, hui conference and meeting costs.

Keir Leslie/Tim Scandrett Carried

Tim Lindley returned the table after consideration of the funding application for Opawaho Heathcote River Network.

Melanie Coker left the table at 4.37 pm before consideration of the funding application for the Summit Road Society Incorporated.

Community Board Resolved SCBCC/2023/00067

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves the 2023-2024 Strengthening Communities Fund grants outlined in the following schedule:

No	Organisation Name	Project	Recommendation
00065717	Summit Road Society Incorporated	Predator Free Port Hills	That the Waihoro Spreydon-Cashmere- Heathcote Community Board approves a grant of $10,000 from its 2023-24 Strengthening Communities Fund to the Summit Road Society Incorporated towards the operational costs of the Community Trapping Programme.

Callum Ward/Tim Scandrett Carried

Melanie Coker returned the table after consideration of the funding application for the Summit Road Society Incorporated.

Roy Kenneally left the table at 4.37 pm before consideration of the funding applications for Cross Over Trust, Manuka Cottage Addington Community House Incorporated, Rowley Community Centre (formerly Rowley Resource Centre), and Spreydon Youth Community Trust.

Community Board Resolved SCBCC/2023/00068

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves the 2023-2024 Strengthening Communities Fund grants outlined in the following schedule:

No	Organisation Name	Project	Recommendation
00065594	Cross Over Trust	The Primary Project and Origin Sport	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $60,000 from its 2023-24 Strengthening Communities Fund to the Crossover Trust towards the costs associated with wages, administration, training and operational costs.
00065591	Manuka Cottage Addington Community House Incorporated	Manuka Cottage Community Development Hub	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $15,000 from its 2023-24 Strengthening Communities Fund to Manuka Cottage towards the costs associated with wages.
00065413	Rowley Community Centre - (formerly Rowley Resource Centre)	Rowley Community Centre Project & Development	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $40,000 from its 2023-24 Strengthening Communities Fund to the Rowley Community Centre towards the costs associated with wages.
00065863	Spreydon Youth Community Trust (SYCT)	SYC 24-7 Youth Workers	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $29,000 from its 2023-24 Strengthening Communities Fund to the Spreydon Youth Community Trust towards the costs associated with youth worker wages.

Keir Leslie/Will Hall Carried

Roy Kenneally returned to the table after consideration of the funding applications for Cross Over Trust, Manuka Cottage Addington Community House Incorporated, Rowley Community Centre (formerly Rowley Resource Centre), and Spreydon Youth Community Trust.

Community Board Resolved SCBCC/2023/00069

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves the 2023-2024 Strengthening Communities Fund grants outlined in the following schedule:

No	Organisation Name	Project	Recommendation
00065414	Social Service Council of the Diocese of Christchurch	Community Development Workers in Addington and Sydenham and a Family Community Development Worker in Addington	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $70,000 from its 2023-24 Strengthening Communities Fund to the Social Service Council of the Diocese of Christchurch towards the costs associated with wages for Community Development Workers and Family Community Development Worker.
00065927	Avon Heathcote Estuary Ihutai Trust	Ecological enhancement of estuary edge in Heathcote and Linwood wards (Split 40% CBL / 40% SCH)	That the Waihoro Spreydon-Cashmere- Heathcote Community Board approves a grant of $2,950 from its 2023-24 Strengthening Communities Fund to Avon Heathcote Estuary Ihutai Trust towards the Ecological Enhancement of Estuary Edge Project.
00065435	Christchurch South Community Gardens Trust	Christchurch South Community Gardens Trust	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $12,000 from its 2023-24 Strengthening Communities Fund to the Christchurch South Community Garden towards the costs associated with wages.
00065399	Christchurch South Community Patrol Incorporated	Funds to cover Patrol expenses (split 80% SCH 20% HHR)	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $4000 from its 2023-24 Strengthening Communities Fund to the Christchurch South Community Patrol towards the costs associated with petrol, training and upskilling.
00065398	Barrington United Bowling Club Inc	Greenskeeper Project	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $3,000 from its 2023-24 Strengthening Communities Fund to the Barrington United Bowling Club towards the costs associated with wages for a Greenskeeper.
00065416	Cashmere Bowling Club Inc	Line marker and Heating costs	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $3,000 from its 2023-24 Strengthening Communities Fund to the Cashmere Bowling Club towards the costs associated with replacing line marking and heating/operating cost.
00065461	Heathcote Cricket Club Inc.	Strengthening Community through Junior Sport	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $3,000 from its 2023-24 Strengthening Communities Fund to the Heathcote Cricket Club towards the costs associated with wages and volunteer recognition.
00065795	Heathcote Valley Community Association Incorporated	Funding for wages for Community Connector and Community Centre Activator	That the Waihoro Spreydon-Cashmere- Heathcote Community Board approves a grant of $8,000 from its 2023-24 Strengthening Communities Fund to Heathcote Valley Community Association Incorporated towards wages for the Community Centre Activator and the Community Connector.
00065431	Kereru Sports & Cultural Club Inc	Operating Costs and Administrator for the Clubrooms	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $6,000 from its 2023-24 Strengthening Communities Fund to the Kereru Sports and Cultural Club towards the costs associated with operating and wages.
00065510	Mt Pleasant Memorial Community Centre and Residents' Association Incorporated	Mt Pleasant Community Centre Development Project	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approve a grant of $11,000 from its2023/24 Strengthening Communities Fund to Mount Pleasant Memorial Community Centre and Residents Association Incorporated towards wages.
00065606	Mt Pleasant Pottery Group Incorporated	Administrators Salary (split 50% CBL 45% SCH)	That the Waihoro Spreydon-Cashmere- Heathcote Community Board approves a grant of $3,000 from its 2023-24 Strengthening Communities Fund to Mount Pleasant Pottery Group towards administrators salary.
00065933	Opawaho Trust	South East Christchurch Youth Mentoring Programme (SCH 100%)	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $15,000 from its 2023-24 Strengthening Communities Fund to the Opawaho Trust towards the costs associated with wages and equipment.
00065678	Pioneer Basketball Club Incorporated	Operational Costs (split 80% SCH 20% HHR)	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $15,000 from its 2023-24 Strengthening Communities Fund to the Pioneer Basketball Club Incorporated towards the volunteer recognition programme and the inclusion team administrator.
00065582	Project Esther Trust	Project Esther Trust - Operations 2024/25	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $24,000 from its 2023-24 Strengthening Communities Fund to the Project Esther Trust towards the costs associated with wages.
00065595	Redcliffs Residents Association	Redcliffs Residents Association - operating costs, communications	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $3,000 from its 2023-24 Strengthening Communities Fund to Redcliffs Residents Association towards operating and communications costs including website redevelopment.
00065564	Redcliffs Tennis Club	Greater participation in Junior Tennis and Senior Tennis at our community club	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $2,000 from its 2023-24 Strengthening Communities Fund to the Sumner Tennis Club towards the costs associated with equipment.
00065632	Shoreline Youth Trust	Shoreline Youth Trust	That the Waihoro Spreydon-Cashmere- Heathcote Community Board approves a grant of $17,100 from its 2023-24 Strengthening Communities Fund to Shoreline Youth Trust towards wages and operational costs excluding vehicle costs.
00065566	Southern United Hockey Club Incorporated	Training & Equipment Funding Project (split 50% SCH 50% HHR)	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $2,000 from its 2023-24 Strengthening Communities Fund to the Southern United Hockey Club towards the costs associated with training, upskilling and equipment.
00065490	Strengthening Linwood Youth Trust	Trust Manager & Youth worker Salaries, Resilience Group costs (Split 70% CBL / 20% SCH)	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $5,000 from its 2023-24 Strengthening Communities Fund to Strengthening Linwood Youth Trust towards youth development worker salary and programme costs at Te Kura o Opawaho/Opawa School.
00065630	Sumner Bays Union Trust	Provide the management support and liaison to affiliated community groups	That the Waihoro Spreydon-Cashmere Heathcote Community Board approves a grant of $8,000 from its 2023-24 Strengthening Communities Fund to Sumner Bays Union Trust towards Community Coordinator wages and programme costs.
00065658	Sumner Community Pool Incorporated	Sumner Community Pool Funding request for Lifeguard and Pool Care Takers	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $2,000 from its 2023-24 Strengthening Communities Fund to the Sumner Community Pool towards the costs associated with wages.
00065598	Westmorland Residents Association Incorporated	Annual community picnic	That the Waihoro Spreydon-Cashmere- Heathcote Community Board approves a grant of $2,000 from its 2023-24 Strengthening Communities Fund to Westmorland Residents Association Incorporated towards the annual community picnic.
00065352	Whareora House of Life Community House	Whareora Community House	That the Waihoro Spreydon Cashmere Heathcote Community Board approves a grant of $4,000 from its 2023-24 Strengthening Communities Fund to the Whareora Community House towards the costs associated with wages.
00065727	Woolston Playcentre	Woolston Playcentre - Learning Resources and Play Consumables & Garden Supplies (split 41% SCH 52% CBL)	That the Waihoro Spreydon Cashmere Heathcote Community Board approves a grant of $2,000 from its 2023-24 Strengthening Communities Fund to the Woolston Play Centre towards the costs associated with learning resources, play consumables and garden supplies.

2. Declines the 2023-2024 Strengthening Communities Fund applications outlined in the following schedule:

No	Organisation Name	Project	Recommendation
65633	Hohepa Services Ltd t/a Hohepa Canterbury	LEAP Programme for people with intellectual disabilities.	That the Waihoro Spreydon-Cashmere- Heathcote Community Board declines the application from Hohepa Services Ltd for a grant from its 2023-24 Strengthening Communities Fund towards the LEAP Programme for people with intellectual disabilities.
65724	Sumner Rugby Football Club Inc.	Administration role with Sumner RFC.	That the Waihoro Spreydon-Cashmere-Heathcote Community Board declines the application from The Sumner Rugby Football Club for a grant from its 2023-24 Strengthening Communities Fund towards the Administration expenses.
65689	Mobility Assistance Dogs Trust	Salary support for current and prospective Mobility Dogs in the area.	That the Waihoro Spreydon-Cashmere-Heathcote Board declines the application from the Mobility Assistance Dogs Trust for a grant from its 2023-24 Strengthening Communities Fund towards the salary support for current and prospective Mobility Dogs in the area.

3. Approves the transfer of unallocated funds from the 2023-2024 Strengthening Communities Fund to the 2023-24 Waihoro Spreydon-Cashmere-Heathcote Discretionary Response Fund.

Keir Leslie/Will Hall Carried

The meeting adjourned at 4.40 pm and reconvened at 4.45 pm.

Community Board Resolved SCBCC/2023/00070

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves an allocation of $4,500 from its 2023-2024 Discretionary Response Fund to Waihoro Spreydon-Cashmere-Heathcote Summer with your Neighbours 2023-2024, and $3,500 for Communicating with the Community. Any unspent funds remaining on completion of the project are to be returned to 2023-2024 Discretionary Response Fund.

Callum Ward/Keir Leslie Carried

Community Board Resolved SCBCC/2023/00071

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Requests that during their Health Check processes staff encourage groups applying to the Strengthening Communities Fund:

a. Have policies and procedures that are inclusive of diverse communities, including the Rainbow community, particularly youth organisations.

b. Foster and encourage community-led development and not social service provision.

c. Be staffed and governed diversely across the organisation, and preferably from the local community in which they are based.

d. Be supported in having aspirations to become Living Wage accredited.

Callum Ward/Keir Leslie Carried

Tim Scandrett left the meeting at 4:57 pm after consideration of item 13 - Waihoro Spreydon-Cashmere-Heathcote 2023-2024 Strengthening Communities Fund Report.

12. Community Parks Urban Forest Planting Plan
	Council Officers in attendance spoke to the accompanying report.
	Officer Recommendations Ngā Tūtohu That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Approves the urban forest planting plan for West Watson Park
	Community Board Resolved SCBCC/2023/00072 Part C That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Approve the urban forest planting plan for West Watson Park attached to the meeting agenda. 2. Note that the Board requests a memorandum outlining the species to be planted on the plan be provided prior to planting commencing. Melanie Coker/Roy Kenneally Carried
	Attachments a Item 12 - Community Parks Urban Forest Planting Plan presentation

14. Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - August 2023

Community Board Resolved SCBCC/2023/00073 (Original Officer Recommendation accepted without change)

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report for August 2023.

Callum Ward/Lee Sampson Carried

15. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

The following information was exchanged at this meeting:

· A member attended the Avon Heathcote Estuary Ihutai Trust meeting.

· A member commented on the depth of strength and talent in local rangatahi basketball.

· A member advised that Richmond Hill Road has slumped and has limited access.

· A member attended a meeting in Lyttelton, regarding cruise ships visiting the Port, and discussed the flow-on with issues for the number 28 bus.

· A member advised that the sculpture “ Flight” will be officially unveiled this weekend at Mount Pleasant Community Centre.

· A member attended the official opening of the Sydenham Indoor Centre.

· A member attended the official release of a report from the Royal Commission of Inquiry. They advised the Board that the renaming of the street and reserve is really important for the survivors.

· A member has been visiting schools over the last six weeks, with dual-hats on.

15.1 McCormacks Bay footpath

A member has been notified that a mobility scooter tipped onto the road as the rider attempted to manoeuvre around a lamp post in the footpath along McCormacks Bay Road. While the member was onsite investigating the scene, the member witnessed a person pushing a pram having to go onto the road and back up onto the footpath to get around the lamppost.

That Board requests that staff investigate the situation with the footpath and provide solutions for improving pedestrian accessibility and safety along McCormacks Bay Road footpath.

Attachments

a Photo - McCormacks Bay Road - lamppost in footpath

15.2 229 Waimea Terrace footpath

A member advised the Board that the footpath alongside 229 Waimea Terrace has been damaged by a builder over the past couple of years and not rectified. Residents walking along Waimea Terrace are unable to navigate this section of the footpath.

The Board requests that the issues raised regarding damage to the footpath alongside 229 Waimea Terrace be referred to staff to investigate making the footpath safe for pedestrian access.

Attachments

a Photo - 229 Waimea Terrace - footpath

15.3 Residents Association Newsletter Printing

A member has been contacted by Residents Associations in regards to the changes to newsletter printing.

The Board requests a workshop be arranged around printing of Residents Associations newsletters.

15.4 Te Kura Whakapumau

A member has been in contact with Te Kura Whakapumau regarding its planned trip overseas to visit sites of importance to the 28^th Maori Battalion.

The Board requests staff contact Te Kura Whakapumau to offer support and guidance around sourcing funding for the trip.

15.5 City Care Site - Milton Street

A member has been approached by local cricket club around the viability of using the former City Care site on Milton Street for cricket.

The Board agreed to request staff provide a briefing on what is happening with the former City Care site on Milton Street.

15.6 Sign of the Takahe - accessibility car park

A member attended the Spreydon Neighbourhood Network meeting where they advised that the accessibility car park at the Sign of the Takahe, on the West side, needs to be reinstated.

The Board agreed to request that the accessibility car park on the West side of the Sign of the Takahe be reinstated.

15.7 Willard Street Housing

Addington Te Kura Taumatua School has contacted a member, with concerns about the rapidly increasing population in the school enrolment zone area. They are seeking assistance in finding out how many new school enrolments the school is likely to expect from the Willard Street, Otautahi Community Housing Trust.

That a letter be written to Otautahi Community Housing Trust seeking its advice on how many new school enrolments to Te Kura Taumatua school are likely from the Willard Street, Otautahi Community Housing Trust complex.

15.8 Rowley Primary School

Rowley Primary School has contacted a member, with concerns about the rapidly increasing population in the school enrolment zone area. They are seeking assistance in finding out how many new school enrolments the school is likely to expect from intensification in the area.

That a letter be written to the issues raised be referred to Kainga Ora seeking its advice on how many new school enrolments to Rowley school are likely from its new developments in the area.

15.9 Coppell Place - parking enforcement

A member advised that there are ongoing and repeated issues with illegal parking along Coppell Place, including, but not limited to parking on footpaths.

The Board agreed to request:

1. The Parking Enforcement Team carry out an enforcement blitz along Coppell Place .

2. That staff investigate public education regarding parking on footpaths via Newsline.

15.10 Volunteer Groups – Support around chairing meetings

A member advised that some groups might benefit from support around chairing meetings.

The Board requested staff offer support to local groups for education around chairing meetings.

15.11 Port Hills Trust targeted rates

A member attended the Port Hills Trust meeting. The Trust holds land for public purposes, which it receives targeted rates and would like to know if there is rates relief available.

The Board referred the query of rates relief for the Port Hills Trust to staff for advice.

15.12 Spreydon Community Centre

A member has been asked by the Spreydon Neighbourhood Network to assess the need for a Community Centre for the people of Spreydon.

The Board requested staff investigate the need for a Community Centre for the people of Spreydon.

Karakia Whakamutunga: All together.

Meeting concluded at 5.50 pm.

CONFIRMED THIS 14^th DAY OF SEPTEMBER 2023

Callum Ward

Chairperson

Waihoro Spreydon-Cashmere-Heathcote Community Board

14 September 2023

8. South Library & Service Centre
Reference / Te Tohutoro:	23/1342113
Report of / Te Pou Matua:	John Filsell, Head of Community Support and Partnerships (John.filsell@ccc.govt.nz) Darren Moses, Head of Vertical Capital Delivery (Darren.moses@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose and Origin of Report Te Pūtake Pūrongo

1.1 The purpose of this report is to enable the Waihoro Spreydon Cashmere Heathcote Community Board to consider options for the rebuild of the South Library & Service Centre and make recommendations to the Council.

1.2 This report fulfils the resolution of the Sustainability and Community Resiliance Committee on June 1 2022 (SARC/2022/00020), namely:

1.2.1 The Sustainability and Community Resilience Committee Resolved to

· Direct staff to progress the design for a rebuild of the South Library Facility on its existing site.

Include the public throughout the design process, seeking ideas and then feedback prior to endorsement of the concept design.

Request that the rebuild is done to high sustainability standards including carbon emissions and water use, both during the construction and operation of the library.

· Request staff to hold a public briefing, which is live-streamed, about the repair and build options discussed in this report to inform the affected community.

Make sure the information is also available to view in the foyer of the South Library.

· Endorse the development of a concept design and costing for consideration by Council by Q2 2023, to allow time for public inclusion in the design process.

· Note that the advancement of the project to construction will require additional funding in Annual Plan 2023-2024 and or a Long-Term Plan adjustment.

· Request staff to assess and bring back options for a temporary library and service centre, as close to the current site as possible, during the rebuild phase of South Library, to retain a sufficient level of service to the affected community.

1.3 The decision in this report is of medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the number of people affected by the decision and the range of services delivered from the facility. Community views and preferences have been ascertained through consultation in the 2021/31 Long Term Plan (LTP) process. Engagement has been undertaken with community groups, Mana Whenua, staff, facility users and the wider community, see Attachment B and sections 5.14 to 5.16 of this report below.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board recommend that the Council:

1. Approve the rebuild of the South Library and Service Centre at a cost not exceeding $32,750,000, on the existing site, with a scope consistent with the Concept Design in Appendix A attached to this report. Noting that the anticipated opening date of the facility is in December 2026.

2. Approve the scope and function of the South Library and Service Centre as broadly summarised the Concept Design attached to this report as Attachment A.

3. Approve the progression of the rebuild of the South Library and Service Centre to a detailed design based on the scope and function of the facility being consistent with the Concept Design in Appendix A.

4. Approve additional funding of $10,150,000 for the rebuild of the South Library and Service Centre. Noting that this will need to be confirmed in the 2024/34 Long Term Plan phased over the 2025/26 and 2026/27 financial years.

5. Delegate to the Waihoro Spreydon Cashmere Heathcote Community Board the authority to approve:

(a) a tender to go to market for the construction of the rebuild of the South Library and Service Centre; and

(b) for the CEO to enter into a construction contract for the rebuild of the South Library and Service Centre with the preferred tenderer following the procurement process,

provided that:

a. The design of the rebuild of the South Library and Service Centre is consistent with Council-approved scope of the project, and

b. The value of the project, including the Construction Contract does not exceed $32,750,000, and

c. Any decision outside these parameters must be referred to Council.

6. Ask the Waihoro Spreydon Cashmere Heathcote Community Board to update Council on the progress of the project quarterly in its Community Board Report.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Rebuilding of the South Library and Service Centre now, ensures safety and building service issues with the current facility are addressed. The current facility is damaged and relies on temporary propping to achieve its current 34% NBS rating. Rebuilding the facility means the building strength will be 100% NBS with full Building Act compliance as a matter of course. A new building will be more resilient in the case of a future seismic event. A structural summary report on the existing building is attached as Attachment C.

3.2 Building a new facility at the earliest opportunity minimises the risk to the community, staff, and elected members who are using an earthquake damaged and failing building.

3.3 Rebuilding a new facility now is the lowest cost option for a rebuild. This is primarily because building now avoids the additional escalation and inflation costs of a deferral. Building now will ensure the best use of $9,000,000 Better Off funding secured for the project.

3.3.1 The total project cost for this preferred option is $32,750,000. This includes CAPEX $32,000,000 for the facility build and OPEX $750,000 to relocate the core services delivered from the current facility; nearby, for a period of approximately 20 months.

3.4 Rebuilding now offers the greatest certainty of cost, in a potentially volatile market.

3.5 Many components of the existing building have reached their 20-year life span or are earthquake damaged and require replacement. Examples include heating, cooling, joinery, sewer systems, storm water and roofing. Rebuilding a new facility avoids the issue of having to deal with each of these failing items separately and will be more cost effective. Importantly a new facility will remove any risk of any residual earthquake damage manifesting and the ongoing weather tightness issues reoccurring.

3.6 Rebuilding a new facility will improve the accessibility, environmental impact of the structure, thermal performance, servicing strategy, comfort, efficiency, and daily performance of the building.

3.7 Mana Whenua and community expectations for a rebuild, currently included in the 2021/31 LTP, will be met.

3.8 The principal disadvantage of rebuilding a new facility now is the requirement for Council to set aside an additional $10,150,000 phased over the 2025/26 and 2026/27 financial years of the LTP to complete the project. This comes at a time of peak borrowing for Council. Council may also be at risk of reputational damage for committing to a project of this nature during “a cost-of-living crisis.”

3.9 The project team have estimated a total cost of up to $750,000 (OPEX) to relocate core services during the proposed rebuild. Final costs have not yet been ascertained as options are still being tested. Finalised options will be presented to the Waihoro Community Board prior to the close of November 2023.

4. Alternative Options Considered Ētahi atu Kōwhiringa

Delay the rebuild of a new facility for 3 years.

4.1 This option provides for the finalisation of the rebuild design, and completion of essential service repairs to keep the current facility operational for 3 years. The project would pause for 3 years until financial year 2026/27. At which time the new build project would reactivate. The current facility would not be strengthened during this period.

4.2 The principal advantage of this option is that it defers the capital expenditure for the project during the period of peak Council borrowing, financial years 2024/25 to 2026/27. Other advantages include:

· Council may avoid the reputational risk of committing to a substantial project during a “cost-of-living crisis.”

· This option does not incur the cost of temporary strengthening.

· The design and consultation work to date would be utilised to complete the facility design.

4.3 The principal disadvantage of this option is that it is more expensive, primarily because a three-year delay would incur inflation and escalation costs along with the cost of essential service repairs to the building.

4.3.1 The total project cost for this option is $37,500,000. This includes CAPEX of $36,500,000 for the rebuild and OPEX $1,000,000 to deliver essential service repairs and temporary relocation. An increase of $4,500,000 is due to inflation and escalation.

4.3.2 Other disadvantages include:

· Approximately $9,000,000 of Better Off funding secured for this project would have to be repurposed to a project where it would be used within the three-year timeframe required by the terms and conditions of the Funding. This would require the approval of the Department of Internal Affairs.

· This option requires a rebuild in beginning in financial year 2026/27.

· Despite essential service repairs this option requires the community, staff, and elected members to use an earthquake damaged and failing building for an extended period. The building would remain at 34% NBS and at risk of an unplanned closure during this time.

· Stakeholders may not engage with the project as enthusiastically if it would not be built until sometime in the future.

· There is a risk that deferring building the new facility and continuing to use the current damaged and failing building, may result in reputational damage to the Council.

Delay the rebuild of a new facility for 10 - 15 years

4.4 This option would allow for the current facility to be strengthened to 67% NBS, and patched, to last up to 15 years. Services provided from the facility would be relocated for a period of 9 to 12 months whilst the strengthening works are being undertaken. The engagement and design work to date would be mothballed.

4.5 The principal advantage of this option is that it allows the deferral of the capital expenditure required for the project for at least 10 years whilst comprehensively strengthening and patching the existing facility. Other advantages include:

· Strengthening works would improve the Ultimate Limit State (ULS) – life safety rating from 34% to 67%. The resilience of the building would be improved in the case of a future seismic event.

· The value and functionality from the existing building would be extended by a minimum of 10 years. Additionally, a future rebuild would use newer technology.

4.6 The principal disadvantage of this option is that it is more expensive, primarily because:

· A 10-to-15-year delay would incur inflation and escalation costs. It is difficult to estimate the level of inflation and escalation over an extended 10 to 15 year period. Please note that the estimated inflation and escalation for a three-year period presented in section 4.3.1 of this report (above) was $4,500,000.

· Strengthening, patching and relocating would cost approximately $6,450,000. This would be covered by Better off Funding. The remainder of Better Off funding secured for this project would have to be repurposed to a project where it would be used with in the three-year timeframe required by the terms and condition of the Funding. These changes would require the approval of the Department of Internal Affairs.

· This would mean that Better Off funding of $9,000,000 used to part-fund the preferred option (rebuild now) would not be available the fund the rebuild. Additional funding would be required.

· Strengthening and patching costing approximately $6,000,000 would be lost (demolished) upon the rebuild.

4.7 Other disadvantages include:

· Existing engagement, design and project work to date would be mothballed.

· This option would require a future rebuild and two facility closures, one for strengthening and patching and one for the rebuild itself.

· Stakeholder expectations for a rebuild would not be met.

Repair existing building

4.8 A repair option is estimated to cost CAPEX $33,000,000 million and OPEX $750,000; a total of $33,750,000. The work would be intrusive and would require the closure of the facility for circa 20 months.

4.9 This option has not been progressed because:

· It is more expensive than building a new facility.

· The repaired building would not be as resilient as a new build and have a higher operating cost due to the inefficiency of the thermal envelope and constraints on heating and ventilation services. A repair would have a higher whole of life carbon footprint than a rebuild. It would not have the same opportunity to improve sustainability, operational efficiency, accessibility and incorporate a cultural narrative as would a rebuild.

4.10 The long list of options that were considered but subsequently discounted are summarised in Attachment D of this report.

5. Detail Te Whakamahuki

Concept design

5.1 A concept design has been developed and costed for a New Facility including landscaping of the site and improvements to the existing carpark. Refer to drawings in Attachment A.

5.2 The concept design is based on the same floor area as the current facility, and provides for the same services, namely, library, customer services, learning centre, café, governance spaces and meeting rooms. The layout of the facility is updated to make improvements in how the space can be utilised and to provide more flexibility for future use.

5.3 The concept design aims to create a comfortable, efficient, and flexible building that is welcoming to all and will accommodate future needs. The primary focus of the design is to reconnect the building with the river that runs along the north side of the site and wraps around to the east. The new design considers how the community currently uses the space, including the weekly farmer’s market.

5.4 All the key areas have a connection to the landscape and river. The connection between the café on the north-east corner, and the children’s area on the north allows surveillance for parents over their children and creates a sense of family/whanau space.

5.5 The café is positioned for receiving the best sun for the time of day it is operational and provides a connection to the farmer’s market on Sunday mornings. The café’s location also gives it the ability to operate separately from the rest of the facility should this be a requirement in the future, and it can be acoustically separated.

5.6 The design strategy aims to minimise excavation on the site noting that there is the potential for excavation to expose areas of contaminated ground. A raft slab is proposed which offers good seismic resilience and is simple to design and construct. It also provides the opportunity to raise the floor level to provide more resilience in the case of future climate change flood risks.

5.7 The total life cycle carbon impacts of the project are an important consideration. The concept design carefully considers the way the building will operate in terms of energy efficiency as the operational carbon makes up the bulk of the whole of life carbon emissions. Refer to Attachment E for a summary of the sustainable design initiatives. The design enables the future inclusion of solar panel & EV charging.

5.8 The existing entry has been moved further east. This balances the building, bringing the foyer to the centre minimising the distances to travel to different corners and public functions in the building. The entrance to the south of the building will be upgraded to create a welcoming accessible arrival/drop-off area with seating and shelter from the rain. This promotes a more accessible universal entry point to the building.

5.9 The design provides gender neutral toilets which comply with and exceed NZBC G1. Three bathrooms will be fully accessible and two include showers, the third is a larger space combined as a parenting room at the children’s area/café. A separate parenting room will also be provided. An externally accessible toilet has been added to service the recreation area across from the carpark and the market.

5.10 The landscape will feature native planting, grass areas, decking, paved areas and pathways. There will be a new connection to the river and future recreational path to the north, allowing people to see and access the river from the library. The large mature trees will be protected to maintain the existing park-like character. The landscape will prioritise the use of natural materials that give a sense of warmth and texture, such as timber, permeable gravel pathways, exposed aggregate, and bluestone, which has been repurposed from the existing building cladding.

Relocating core services during the proposed rebuild

5.11 Staff are investigating options to relocate core services during the proposed rebuild. These include but are not limited to:

5.11.1 A temporary facility to house a modest library and customer service offering. The temporary facility would include space for the community governance team and the ability to host Board meetings and workshops.

5.11.2 Temporary relocation of library, customer and governance services within existing nearby Council facilities.

5.11.3 Temporary relocation of library and customer at nearby facilities. Governance services relocated temporarily to Civic Offices or existing facilities at Smith Street.

5.11.4 A combination of the above.

5.12 $750,000 is included in the proposed project budget for this purpose. This is an estimation based on relocation, establishment, operating and disestablishment costs which are over and above the costs of using the existing building.

5.13 Staff will report back to the Waihoro Board with costed options prior to the close of November 2023.

Community Engagement snapshot

5.14 In terms of gauging the views and preferences of interested and affected persons, consultation has been undertaken with stakeholders, community groups, the Disabled Persons Assembly, Ōpāwaho Heathcote River Network, Community & Residents Groups, staff, facility users and the public. Feedback from these groups have informed the Concept Design.

5.15 The Concept Design was released for public feedback on 30 May 2023. The feedback received has been summarised - Attachment B.

5.16 Public feedback was positive with clear support for both the building and landscape designs. In particular positive comments were made about the size and scale of the building, its connection to the surrounding environment, the roof pop-ups and placement of the café next to the Childrens area.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

6.1 This report supports the Council's Long Term Plan (2021 - 2031):

6.2 Communities and Citizens

6.2.1 Activity: Citizens and Customer Services

· Level of Service: 2.6.1 Provide a walk-in service that meets future citizen and customer demand - 7-13 walk in customer service hubs

6.2.2 Activity: Libraries

· Level of Service: 3.1.3.3 Access to information via walk-in, library website, phone, email, professional assistance and digital access to library services. - Maintain number of reference and research enquiries

6.3 This report supports the:

6.3.1 Libraries 2025 Facilities Plan May 2015, Council’s Citizen Hub Strategy (2014) and the Strengthening Communities Together Strategy (2022)

· Te PouTuatahi: Te Tāngata, Pillar One: People. A rebuild promotes a culture of equity by valuing diversity and fostering inclusion across the community and generations.

· Te Pou Tuarua: Te Whenua, Pillar Two: Place. A rebuild supports and helps build connections between the community and their places and spaces to foster a sense of local identity, shared experience and stewardship.

· Te Pou Tuatoru: Te mahi, Pillar Three: Participation. A rebuild offers the opportunity to residents and groups in the wider community to engage socially and actively such that they can participate in decisions that their community and neighbourhood.

· Te Pou Tuawhā: Te Takatū, Pillar Four: Preparedness. A rebuild offers the opportunity to improve the resilience of this facility in the case of future emergency and in the context of climate change and adaptation action.

Policy Consistency Te Whai Kaupapa here

6.4 The decision to rebuild the South Library and Service Centre is consistent with Council’s Plans and Policies. The decision aligns with Council’s target of being net carbon neutral for its operations by 2030 and our commitments under the Council Ōtautahi Climate Resilience Strategy (2021).

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.5 The decision involves a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture, and traditions. The decision involves a matter of interest to Mana Whenua and could impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.6 Professor Te Maire Tau (Ūpoko of Ngāi Tūāhuriri) has mandated Whitiora to advise on this project.

6.7 In-depth discussions have been had about the project and the concept plans showing the proposed new building and its interaction with the landscape have been tabled. The response of the new building to the existing riverside site is of significance to Mana Whenua. Opportunities for inclusion of the cultural narrative in the design have been identified.

6.8 Engagement with Mana Whenua is ongoing.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.9 The whole-of-life carbon comparison prepared in 2022 shows a new build has the lowest upfront emissions and total life cycle emissions, thus having a lower climate impact than a repair.

6.10 A repair offers opportunity to re-life (re-use) existing fabric however the Concept Design does propose the retention of the existing foundation slab for use as fill and the use of the bluestone cladding as paving.

6.11 A new build offers greater scope to improve the environmental performance of the structure, envelope, servicing strategy, comfort and operational performance of the building. The operating emissions from a building contribute to circa 50% of the whole of life carbon emissions.

6.12 The total lifecycle carbon estimate for the rebuild will be developed as the design advances. The design enables the future installation of photo voltaic panels on the flat north facing roof, to offset electricity consumption and electric vehicle charging stations in the carpark.

6.13 The landscaping design focuses on the reuse of rainwater to avoid the need for irrigation along with the minimisation of impermeable surfaces and an increase in planted areas with native species which are suited to the site conditions.

6.14 A summary of sustainability aspects of the design is Attachment E.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.15 The concept for the rebuild of the South Library and Service Centre is based on a universal design approach, above and beyond minimum accessibility requirements as specified in the Building Act.

6.16 The design team includes an accessibility reviewer to provide support throughout all of the design stages. The accessibility reviewer has provided guidance for the accessibility minimum requirements along with universal design recommendations for incorporation into the project design. In the course of the development of the concept design, feedback from Disabled Persons Assembly has been considered.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement - The cost estimate for the recommended option based on the Concept Design is $32,750,000. This includes the building, landscaping the immediate area, carpark, sewer, and transformer upgrade. It includes provision for inflation, escalation, contingencies, and options to relocate core services during the proposed rebuild.

7.2 Cost to maintain and operate – The operation and maintenance of the South Library and Service Centre is an existing level of service in the 2021/31 LTP. Accordingly, there is financial provision in the 2021/31 LTP for operational, maintenance and CAPEX R&R expenses.

7.3 Funding Source – The total cost of $32,750,000 is provided for as follows:

· $9,000,000 Better Off funding. This will cover the design, procurement, temporary relocation and part of the build cost. It will be phased to be spent first.

· $13,600,000 CAPEX in the 2021/31 LTP currently phased over financial years 2023/26. This will be re-phased to cover project costs when the Better Off funding is spent.

· $10,150,000 additional budget to be included in the 2024/34 LTP in the 2025/27 financial years to align with the latest forecast. This will cover any remaining project costs including commissioning and retentions.

7.4 The impact on rates from the additional budget requirement of $10,150,000 is 0.08% over the first four years of the LTP unless this sum is found within the capital programme by means of reprioritisation and/or substitutions.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 The Council has the legal ability to enter into contracts for the procurement of services, however, to do so it needs to act in accordance with Section 14 of the Local Government Act 2002 (LGA) 2002.

8.2 The Council has the ability to delegate to the Community Board the future approval to undertake a tender process for the construction of the New Facility and to approve the CEO entering into a construction contract with the preferred tenderer following the tender process. This is consistent with the successful approach taken on another similar project, Te Pou Toetoe. This came in under budget, ahead of time and was embraced by the local community.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.3 All agreements and contracts associated with the rebuild of this facility will be reviewed by the Legal Services Unit. This report has been reviewed and approved by the Legal Services Unit.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There is a risk that $32,750,000 is insufficient to complete the project resulting in the Council needing to contribute additional, unbudgeted funding.

9.1.1 This risk is initially assessed as high now has a rating of medium. This is due to the recent ground-up re-estimation of all project costs including escalation and inflation, and the inclusion of a design, construction, and project contingency.

9.1.2 This risk is further mitigated because the final cost of the project will be known before the construction tender is approved. If the cost is over budget value management will be undertaken and, if necessary, the size and scope of the building, or the options to relocate core services during the proposed rebuild will be adjusted.

9.2 There is a risk that committing to a $32,750,000 project now, during a period of peak Council borrowing and higher interest rates, may result in reputational damage to the Council.

9.2.1 This risk is assessed as low because there are several factors justifying proceeding with this project now:

· This project has been clearly scheduled for approximately 9 years as part of Councils city-wide earthquake rebuild programme and in the 2021/31 LTP.

· Since post-earthquake strengthening, the community, staff and elected members have been utilising a facility, parts of which, are 34% NBS. The current facility has weathertightness issues along with compromised heating, cooling and wastewater issues. These are fully justifiable imperatives to proceed now.

· Council has taken advantage of the opportunity to apply for, and secure, Better Off funding contributing $9,000,000 toward the project. The opportunity to use this extends for three years.

9.2.2 This risk can be further mitigated through the delivery of a transparent communications plan fronted by the Waihoro Community Board and including the views of local community stakeholders.

9.3 There is a risk that the concept design will not meet the future needs of the community in terms of functionality, sustainability and resilience to climate change; potentially resulting in a sub-optimal outcome in the future.

9.3.1 This risk is assessed as low because:

· Comprehensive research, consultation and analysis have informed the concept design. Feedback from the community, residents’ groups, public consultation, the Community Board and Mana Whenua has informed the design. Advice from Council staff across a range of units has been contributed. Expert input has been provided by a range of technical and operational perspectives.

· The design has been developed to be consistent with Council’s future-focused strategies e.g. Strengthening Communities Together and the Council Ōtautahi Climate Resilience Strategy.

· Future change to the building use including the opportunity for flexible use of space is enabled by the design as is accessibility and function of the new facility for a wide range of people.

· A new building will be more resilient in the case of a future seismic event or flooding than the existing building, due to the increase in the finished floor level achieved through construction of a raft slab.

· Sustainable design features have been included e.g., the repurposing of existing building fabric, hydronic heating systems, heat recovery ventilation and indoor air quality controls, solar gain reduction, daylighting and thermal efficiency. In addition, the design makes provision for the future installation of Photo voltaic panels and electric vehicle charging stations.

· The landscape design focuses on the reuse of rainwater to avoid the need for irrigation along with the minimisation of impermeable surfaces and an increase in planted areas with native species which are suited to the site conditions.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	South Library and Service Centre Concept Design	23/1317293	48
b ⇩	South Library and Service Centre Concept Design Feedback	23/1356774	53
c	South Library Memo for Concept Temporary Strengthening 67%NBS IL3 - Life Safety (Under Separate Cover)	23/835999
d ⇩	South Library and Service Centre Rebuild - Discounted Options	23/1316039	54
e ⇩	South Library and Service Centre Concept Design Sustainable Initiatives	23/881610	57

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

2022 SACRC report: Agenda of Sustainability and Community Resilience Committee - Wednesday, 1 June 2022 (infocouncil.biz) Item 10: 26204143 South Library Te Kete Wānanga o Wai Mōkihi_01 June SACRC Report

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Michele Pasco - Personal Assistant

Emma Perry - Senior Legal Counsel

John Filsell - Head of Community Support and Partnerships

Peter Langbein - Finance Business Partner

Lynne Armitage - Senior Project Manager

Approved By

Darren Moses - Acting Head of Vertical Capital Delivery

Peter Langbein - Finance Business Partner

Sarah Numan - Head of Customer Services

Carolyn Robertson - Head of Libraries and Information

John Filsell - Head of Community Support and Partnerships

Mary Richardson - General Manager Citizens & Community

Waihoro Spreydon-Cashmere-Heathcote Community Board

14 September 2023

9. 60 Hawford Road - Proposed No Stopping Restrictions
Reference Te Tohutoro:	23/1288735
Report of Te Pou Matua:	Toni Dakers, Traffic Engineer, toni.dakers@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to approve the installation of No Stopping restrictions outside 60 Hawford Road, at the vehicle access to Chatswood Retirement Village.

1.2 This report has been written in response to a request from the Manager of Chatswood Retirement Village for No Stopping restrictions to be installed to improve safety for residents and visitors exiting this property.

1.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

1.4 The community engagement and consultation outlined in this report reflect the assessment.

1.5 The recommended option is to Install No Stopping restrictions in accordance with Attachment A.

2. Staff Recommendations / Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 that:

a. the stopping of vehicles be prohibited at any time on the east side of Hawford Road, commencing at a point 122.5 metres south of its intersection with Ford Road and extending in a southerly direction for a distance of nine metres.

b. the stopping of vehicles be prohibited at any time on the east side of Hawford Road, commencing at a point 139.5 metres south of its intersection with Ford Road and extending in a southerly direction for a distance of five metres.

3. Approves that these resolutions take effect when parking signage and/or road marking that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Safety concerns have been raised by the manager of Chatswood Retirement Village about parked vehicles impeding visibility for residents and visitors turning from the vehicle crossing at 60 Hawford Road. There are regularly vehicles parked immediately north of the access. The proposal will remove two parking spaces in this direction to improve visibility to oncoming traffic. No Stopping restrictions are also proposed on the short section of kerb between the driveways to the south, as this space is insufficient to legally accommodate a parked vehicle.

3.2 No Stopping restrictions are recommended in this location due to the nature of the activity and higher incidence of vulnerable road users exiting this property.

3.3 The recommended option is to install No Stopping restrictions in accordance with Attachment A.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Maintain the status quo – Do Nothing

4.2 The advantages of this option include:

4.2.1 Retaining approximately two on-street parking spaces.

4.3 The disadvantages of the option include:

4.3.1 Does not address the concerns raised or the identified safety risk associated with parked vehicles obstructing visibility at this vehicle crossing.

5. Detail Te Whakamahuki

5.1 Parking demand in the vicinity of this access is largely associated with residential activity and the Village itself.

5.2 Hawford Road is a local residential road however there is a mix of activity at the southern end including a Kindergarten and access to Hansons Park. Higher volumes of traffic are therefore observed at times.

5.3 A search of the Waka Kotahi NZ Transport Agency Crash Analysis System identified one non injury crash on the section of Hawford Road between Ford Road and Beckford Road. This was a loss of control crash on the chicane to the south of Chatswood Retirement Village. No crashes have been reported at the Village access.

5.4 Staff have however investigated and recommend that No Stopping restrictions are installed in this location due to the regular incidence of parked vehicles near this access, and the higher number of vulnerable road users accessing this site.

5.5 Approval is required by the Waihoro Spreydon-Cashmere-Heathcote Community Board.

5.6 If approved, the recommendations will be implemented within the current financial year.

Community Views and Preferences

5.7 The manager of Chatswood Retirement Village who originally raised the concern was contacted via email. They confirmed their support for the proposal. As the proposal only affects two parking spaces immediately outside this address, no further consultation was undertaken.

5.8 The Team Leader Parking Compliance supports the preferred option.

5.9 The do nothing option is inconsistent with requests to improve visibility at the access.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.3 Transport

6.3.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network - <=100 crashes

Policy Consistency Te Whai Kaupapa here

6.4 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.5 The effects of this proposal upon Mana Whenua are expected to be insignificant.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.6 This proposal does not have any significant effect upon carbon emissions and Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.7 This proposal is principally intended to improve accessibility for drivers exiting this site, however it will also assist with improving safety and visibility for all road users and pedestrians crossing at or near this access.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – approximately $100 for line marking and $750 for investigation, consultation, and preparation of this report.

7.2 Maintenance/Ongoing costs - an additional $100 of works will be added to and covered by the area maintenance contract.

7.3 Funding Source - Traffic Operations Team Traffic Signs and Markings budget.

Other

7.4 None identified.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

8.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

8.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.4 There is no other legal context, issue or implication relevant to this decision.

8.5 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in sections 8.1 – 8.3.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 None identified.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Site Plan - 60 Hawford Road Proposed No Stopping Restrictions	23/1309156	63

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Toni Dakers - Traffic Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

Waihoro Spreydon-Cashmere-Heathcote Community Board

14 September 2023

10. Amherst Place - Proposed No Stopping Restrictions
Reference Te Tohutoro:	23/1280640
Report of Te Pou Matua:	Toni Dakers, Traffic Engineer, toni.dakers@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to approve the installation of No Stopping Restrictions on Amherst Place, immediately east of Barrer Lane.

1.2 This report has been written in response to a request from a member of the public for No Stopping restrictions to be installed along the frontage of 1 Barrer Lane (on Amherst Place) to reduce the risk of ongoing damage to the rock retaining wall from manoeuvring and parked vehicles, and to provide further clearance for manoeuvring around the cul-de-sac.

1.4 The community engagement and consultation outlined in this report reflect the assessment.

1.5 The recommended option is to Install No Stopping restrictions in accordance with Attachment A.

2. Staff Recommendations / Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 that the stopping of vehicles be prohibited at any time on the south side of Amherst Place, in accordance with the plan included as Attachment A (Amherst Place – Barrer Lane, Proposed No Stopping Restrictions, TG144394).

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Concerns have been raised by a resident about ongoing damage to the rock retaining wall on Amherst Place along the frontage of 1 Barrer Lane. Due to the alignment and grade of the road in this location, drivers are generally not able to drive straight into the park adjacent to this wall. This requires additional manoeuvring. There is also no berm or footpath in place in this location, so the wall is located immediately adjacent to the road edge.

3.2 The recommendation for a short section of No Stopping restrictions will assist in reducing the risk of further damage to this asset. It will also provide a minor improvement to provide additional clearance for larger vehicles (such as rubbish collection) to manoeuvre around the cul-de-sac.

3.3 This wall does not have formal historical status however the resident has advised that it is part of the early housing development in this part of Cashmere.

3.4 The recommended option is to install No Stopping restrictions in accordance with Attachment A.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Maintain the status quo – Do Nothing

4.2 The advantages of this option include:

4.2.1 Retaining approximately one on-street parking space.

4.3 The disadvantages of the option include:

4.3.1 Does not address the residents concern about ongoing damage from drivers parking in this location.

5. Detail Te Whakamahuki

5.1 Amherst Place is a low volume cul-de-sac providing access to residential properties. Barrer Lane is a private lane accessing from the southern end of the cul-de-sac.

5.2 A search of the Waka Kotahi NZ Transport Agency Crash Analysis System did not identify any reported crashes on Amherst Place over the last five years.

5.3 Approval is required by the Waihoro Spreydon-Cashmere-Heathcote Community Board.

5.4 If approved, the recommendations will be implemented within the current financial year.

Community Views and Preferences

5.5 Directly affected property owners of Amherst Place were advised of the recommended option by letter. A total of four letters were sent to affected property owners and residents.

5.6 The resident who raised the concern was supportive of the recommend option. No further submissions were received.

5.7 The Team Leader Parking Compliance supports the preferred option.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 This report does not support the Council's Long Term Plan (2021 - 2031).

Policy Consistency Te Whai Kaupapa here

6.3 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

6.4 This proposal is consistent with this Policy as it provides a minor safety improvement by providing additional clearance for manoeuvring. However it is principally intended to address ongoing property damage which is not covered in the Suburban Parking Policy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.5 The effects of this proposal upon Mana Whenua are expected to be insignificant.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.6 This proposal does not have any significant effect upon carbon emissions and Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.7 This proposal will provide a slight improvement to accessibility for drivers travelling around the cul-de-sac and prevent drivers parking adjacent to the rock wall where there is limited clearance for passengers exiting the vehicle.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – approximately $65 for line marking and $750 for investigation, consultation, and preparation of this report.

7.2 Maintenance/Ongoing costs - an additional $65 of works will be added to and covered by the area maintenance contract.

7.3 Funding Source - Traffic Operations Team Traffic Signs and Markings budget.

Other

7.4 None identified.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

8.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.4 There is no other legal context, issue or implication relevant to this decision.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 None identified.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Site Plan - Amherst Place Proposed No Stopping Restrictions	23/1296342	69

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Toni Dakers - Traffic Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

Waihoro Spreydon-Cashmere-Heathcote Community Board

14 September 2023

11. Clifton Bay / Main Road Intersection Proposed No Stopping Restrictions
Reference Te Tohutoro:	23/1265942
Report of Te Pou Matua:	Toni Dakers, Traffic Engineer, toni.dakers@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to approve the installation of No Stopping Restrictions at the intersection of Clifton Bay and Main Road.

1.2 This report has been written in response to a request from a member of the public for No Stopping restrictions to be installed on Main Road to improve visibility for vehicles exiting Clifton Bay.

1.4 The community engagement and consultation outlined in this report reflect the assessment.

1.5 The recommended option is to Install No Stopping restrictions in accordance with Attachment A.

2. Staff Recommendations / Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 that:

a. the stopping of vehicles be prohibited at any time on the southwest side of Main Road, commencing at its intersection with Clifton Bay and extending in a southeast direction for a distance of ten metres.

b. the stopping of vehicles be prohibited at any time on the southwest side of Main Road, commencing at its intersection with Clifton Bay and extending in a northwest direction for a distance of six metres.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Safety concerns have been raised about on street parking restricting visibility at the intersection of Clifton Bay and Main Road, specifically for vehicles exiting Clifton Bay. During busy times vehicles are observed to park on Main Road in close proximity to the intersection. This obstructs visibility to approaching vehicles and cyclists riding in the adjacent cycle lane. No Stopping restrictions are recommended to reduce the risk of a crash by improving sightlines at this intersection.

3.2 This issue is exacerbated by the layout of the intersection. Clifton Bay is a short local road with access off both Main Road and Clifton Terrace. The intersection onto Main Road is raised with a kerb cut down, similar to a driveway layout. As well as improving visibility, the proposed No Stopping restrictions are also intended to reinforce the legal minimum six metre clearance parked vehicles are required to maintain from an intersection.

3.3 The recommendations in this report will help to achieve the desired community outcome of a well-connected and accessible city through improved road safety.

3.4 The recommended option is to install No Stopping restrictions in accordance with Attachment A.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Maintain the status quo – Do Nothing

4.2 The advantages of this option include:

4.2.1 Retaining approximately one on-street parking space. Noting that drivers are not legally allowed to park within six metres of an intersection.

4.3 The disadvantages of the option include:

4.3.1 Does not address the residents concern or identified safety risk associated with parked vehicles obstructing visibility at this intersection.

5. Detail Te Whakamahuki

5.1 Visibility for vehicles turning from Clifton Bay can be limited by parked vehicles on Main Road. Clifton Bay is a low volume residential road however due to its close proximity to Sumner Beach, on-street parking in this area is fully occupied during busy times.

5.2 A search of the Waka Kotahi NZ Transport Agency Crash Analysis System did not identify any reported crashes at this intersection over the last five years. The intersection is classified as low risk under Council’s risk mapping system.

5.3 Staff have however investigated and recommend No Stopping restrictions are installed in this location due to the high demand for parking at certain times of the year and general layout of the intersection.

5.4 Approval is required by the Waihoro Spreydon-Cashmere-Heathcote Community Board.

5.5 If approved, the recommendations will be implemented within the current financial year.

Community Views and Preferences

5.6 All property owners and residents of Clifton Bay were advised of the recommended option by letter. A total of four letters were sent to affected property owners and residents.

5.7 Two submissions were received. One submission was in support, the other noted they understood the difficulty when turning out of Clifton Bay however they were concerned about the loss of parking.

5.8 As noted above, drivers are not permitted to park within six metres of an intersection, the proposal will result in the loss of one on-street parking space.

5.9 The Team Leader Parking Compliance supports the preferred option.

5.10 The do nothing option is inconsistent with community requests to improve visibility at the intersection.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.3 Transport

6.3.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network - <=100 crashes

Policy Consistency Te Whai Kaupapa here

6.4 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.5 The effects of this proposal upon Mana Whenua are expected to be insignificant.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.6 This proposal does not have any significant effect upon carbon emissions and Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.7 This proposal improves accessibility for pedestrians/drivers/cyclists, by improving visibility to all road users and pedestrians crossing at this intersection.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – approximately $115 for line marking and $750 for investigation, consultation, and preparation of this report.

7.2 Maintenance/Ongoing costs – an additional $115 per year of works will be added to and covered by the area maintenance contract.

7.3 Funding Source - Traffic Operations Team Traffic Signs and Markings budget.

Other

7.4 None identified.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

8.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.4 There is no other legal context, issue or implication relevant to this decision.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 None identified.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Site Plan - Clifton Bay / Main Road Intersection Proposed No Stopping Restrictions	23/1266878	75

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Toni Dakers - Traffic Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

Waihoro Spreydon-Cashmere-Heathcote Community Board

14 September 2023

12. Burnbrae St / St Martins Rd Intersection and Harry Ell Dr / Longhurst Tce Intersection - Proposed No Stopping Restrictions
Reference Te Tohutoro:	23/1270988
Report of Te Pou Matua:	Toni Dakers, Traffic Engineer, toni.dakers@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to approve the installation of No Stopping restrictions at the intersections of Burnbrae Street / St Martins Road and Harry Ell Drive / Longhurst Terrace.

1.2 This report has been written in response to requests from members of the public for No Stopping restrictions to be installed to improve visibility at these intersections.

1.4 The community engagement and consultation outlined in this report reflect the assessment.

1.5 The recommended option is to Install No Stopping restrictions in accordance with Attachments A and B.

2. Staff Recommendations / Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 that:

Burnbrae Street / St Martins Road Intersection (Attachment A, Plan TG144395, dated 10/08/2023)

a. the stopping of vehicles be prohibited at any time on the west side of St Martins Road, commencing at its intersection with Burnbrae Street and extending in a northerly direction for a distance of 19 metres.

b. the stopping of vehicles be prohibited at any time on the north side of Burnbrae Street, commencing at its intersection with St Martins Road and extending in a northwest direction for a distance of 32 metres.

Harry Ell Drive / Longhurst Terrace Intersection (Attachment B, Plan TG144397, dated 10/08/2023)

c. the stopping of vehicles be prohibited at any time on the southeast side of Longhurst Terrace, commencing at its intersection with Harry Ell Drive and extending in a northeast direction for a distance of 11 metres.

d. the stopping of vehicles be prohibited at any time on the north side of Harry Ell Drive, commencing at its intersection with Longhurst Terrace and extending in a westerly direction for a distance of 27 metres.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Safety concerns have been raised about on street parking restricting visibility at the intersections of Burnbrae Street / St Martins Road and Harry Ell Drive / Longhurst Terrace.

3.2 During busy times, vehicles are observed to park on St Martins Road, immediately north of Burnbrae Street. This is particularly an issue when there are services on at the nearby Church and there is a high demand for parking in the immediate area. These vehicles obstruct visibility for drivers turning right from Burnbrae Street onto St Martins Road. No Stopping restrictions are recommended to reduce the risk of a crash by improving sightlines at this intersection.

3.3 Similarly, No Stopping restrictions are also proposed to improve visibility along Longhurst Terrace for drivers turning from Harry Ell Drive. Drivers are also observed to park on Harry Ell Drive on the curve immediately east of the intersection. This causes eastbound drivers to have to cross the centre line to pass parked vehicles in a location where visibility is obstructed due to the topography. No Stopping restrictions are recommended to reduce the risk of a crash by improving sightlines at the intersection and around the curve.

3.4 The recommended option is to install No Stopping restrictions in accordance with Attachments A and B.

4. Alternative Options Considered Ētahi atu Kōwhiringa

Burnbrae Street / St Martins Road Intersection

4.1 Maintain the status quo – Do Nothing

4.2 The advantages of this option include:

4.2.1 Retaining approximately four to five on-street parking spaces.

4.3 The disadvantages of this option include:

4.3.1 Does not address the residents concern or identified safety risk associated with parked vehicles obstructing visibility at this intersection.

Harry Ell Drive / Longhurst Terrace Intersection

4.4 Maintain the status quo – Do Nothing

4.5 The advantages of this option include:

4.5.1 Retaining approximately four on-street parking spaces.

4.6 The disadvantages of this option include:

4.6.1 Does not address the residents concern or identified safety risk associated with parked vehicles obstructing visibility at this intersection and on the curve immediately to the east.

5. Detail Te Whakamahuki

5.1 Visibility for vehicles turning from Burnbrae Street can be limited by parked vehicles on St Martins Road. Due to the curvature of the road this is only a concern to the north. In general, demand for on street parking is relatively low in this location and largely associated the residential properties. However, high demands have been observed when there are events on at the nearby Church.

5.2 Parking demand near the intersection of Harry Ell Drive and Longhurst Terrace is also largely associated with residential properties. There is generally a low demand for on-street parking however drivers have been observed to park near the intersection in locations that present a risk to manoeuvring vehicles.

5.3 A search of the Waka Kotahi NZ Transport Agency Crash Analysis System did not identify any reported intersection crashes over the last five years at either of these two intersections. Both are classified as low risk under Council’s risk mapping system.

5.4 Approval is required by the Waihoro Spreydon-Cashmere-Heathcote Community Board.

5.5 If approved, the recommendations will be implemented within the current financial year.

Community Views and Preferences

Burnbrae Street / St Martins Road Intersection

5.6 Affected property owners and residents were advised of the recommended option by letter. A total of five letters were sent to affected property owners and residents. The resident who originally raised the concern was also contacted via email.

5.7 One submission was received. This property owner was in support of the proposal however they requested that this intersection be changed to stop control as they have observed near misses at this intersection.

5.8 Installing stop control in locations that do not fully warrant it can reduce the effectiveness in other more critical locations. This intersection is located on the outside of the curve, the available sight distance is in excess of 75 metres to the south (when measured from a point 9 metres back from the limit line). The proposal is intended to improve visibility to the north by preventing drivers from parking close to the intersection during busy parking times. While drivers turning from Burnbrae Street will often be required to stop due to the volume of traffic through this intersection, this does not in itself warrant stop control.

5.9 There have been no intersection crashes reported at this intersection over the last five years and with the increased visibility to the north due to the proposed No Stopping restrictions, changing this to a stop controlled intersection is not considered to be warranted at this time.

Harry Ell Drive and Longhurst Terrace Intersection

5.10 Affected property owners and residents were advised of the recommended option by letter. A total of five letters were sent to affected property owners and residents. The resident who originally raised the concern was also contacted via email.

5.11 One submission was received. This property owner was in support of the proposal.

5.12 The Team Leader Parking Compliance supports the preferred options.

5.13 The do nothing options are inconsistent with community requests to improve visibility at these intersections.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.3 Transport

6.3.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network - <=100 crashes

Policy Consistency Te Whai Kaupapa here

6.4 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.5 The effects of this proposal upon Mana Whenua are expected to be insignificant.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.6 This proposal does not have any significant effect upon carbon emissions and Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.7 This proposal improves accessibility for pedestrians/drivers/cyclists, by improving visibility to all road users and pedestrians crossing at these intersections.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – approximately $625 for line marking and $1,500 for investigation, consultation, and preparation of this report.

7.2 Maintenance/Ongoing costs - an additional $625 of works will be added to and covered by the area maintenance contract.

7.3 Funding Source - Traffic Operations Team Traffic Signs and Markings budget.

Other

7.4 None identified.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

8.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.4 There is no other legal context, issue or implication relevant to this decision.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 None identified.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Burnbrae St / St Martins Rd Intersection - Proposed No Stopping Restrictions	23/1280237	82
b ⇩	Harry Ell Dr / Longhurst Tce Intersection - Proposed No Stopping Restrictions	23/1309820	83

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Toni Dakers - Traffic Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

Waihoro Spreydon-Cashmere-Heathcote Community Board

14 September 2023

13. Redruth Avenue / Selwyn Street Intersection Proposed No Stopping Restrictions
Reference Te Tohutoro:	23/660671
Report of Te Pou Matua:	Toni Dakers, Traffic Engineer, toni.dakers@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to approve the installation of No Stopping Restrictions at the intersection of Redruth Avenue and Selwyn Street.

1.2 This report has been written in response to a request raised during Elected Members Exchange from the Waihoro Spreydon-Cashmere-Heathcote Community Board at the meeting on 15 November 2022 for staff to investigate no stopping lines at the Selwyn Street / Redruth Avenue intersection.

1.4 The community engagement and consultation outlined in this report reflect the assessment.

1.5 The recommended option is to Install No Stopping restrictions in accordance with Attachment A.

2. Staff Recommendations / Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 that:

a. the stopping of vehicles be prohibited at any time on the southeast side of Redruth Avenue, commencing at its intersection with Selwyn Street and extending in a southwest direction for a distance of 16 metres.

b. the stopping of vehicles be prohibited at any time on the northwest side of Redruth Avenue, commencing at its intersection with Selwyn Street and extending in a southwest direction for a distance of 18 metres.

c. the stopping of vehicles be prohibited at any time on the southeast side of Redruth Avenue, commencing at its intersection with Selwyn Street and extending in a northeast direction for a distance of 15 metres.

d. the stopping of vehicles be prohibited at any time on the northwest side of Redruth Avenue, commencing at its intersection with Selwyn Street and extending in a northeast direction for a distance of 18 metres.

e. the stopping of vehicles be prohibited at any time on the southwest side of Selwyn Street, commencing at its intersection with Redruth Avenue and extending in a southeast direction for a distance of 13.5 metres.

f. the stopping of vehicles be prohibited at any time on the northeast side of Selwyn Street, commencing at its intersection with Redruth Avenue and extending in a southeast direction for a distance of 11 metres.

g. the stopping of vehicles be prohibited at any time on the southwest side of Selwyn Street, commencing at its intersection with Redruth Avenue and extending in a northwest direction for a distance of 13 metres.

h. the stopping of vehicles be prohibited at any time on the northeast side of Selwyn Street, commencing at its intersection with Redruth Avenue and extending in a northwest direction for a distance of 11 metres.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Safety concerns have been raised about on-street parking restricting visibility at the intersection of Redruth Avenue and Selwyn Street. Residents have observed an increase in demand for on-street parking in this area due to nearby residential development.

3.2 No Stopping restrictions are recommended to reduce the risk of a crash by improving sightlines at the intersection, specifically along Selwyn Street for vehicles exiting Redruth Avenue. The No Stopping lines are also proposed to extend down Redruth Avenue to prevent vehicles parking on the narrow section of road, on the immediate intersection approaches.

3.3 The recommendations in this report will help to achieve the desired community outcome of a well-connected and accessible city through improved road safety.

3.4 The recommended option is to install No Stopping restrictions in accordance with Attachment A.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Maintain the status quo – Do Nothing

4.2 The advantages of this option include:

4.2.1 Retaining approximately 8-10 on-street parking spaces (based on vehicles parking within six metres of the intersection).

4.3 The disadvantages of the option include:

4.3.1 Does not address the residents concern or identified safety risk associated with parked vehicles obstructing visibility at this intersection.

5. Detail Te Whakamahuki

5.1 Redruth Avenue and Selwyn Street form a stop controlled crossroad intersection, with priority given to Selwyn Street. Selwyn Street is classified as a Collector Road in the Christchurch City Council’s District Plan, these roads distribute and collect local traffic between neighbourhood areas and the Arterial network. Redruth Avenue is classified as Local Road.

5.2 Visibility for vehicles turning from Redruth Avenue can be limited by parked vehicles on Selwyn Street. The parking demand in this location is largely associated with residential properties.

5.3 A search of the Waka Kotahi NZ Transport Agency Crash Analysis System did not identify any reported crashes at this intersection over the last five years. The intersection is classified as low risk under Council’s safety risk mapping system.

5.4 Staff have however investigated and recommend No Stopping restrictions are installed in this location as this is a crossroad intersection and therefore has a higher number of potential conflict movements compared to other intersection configurations (such as a ‘T’ intersection). This is a busy traffic environment due to Selwyn Street’s Collector Road function and activities in the wider area, such as the nearby schools.

5.5 Approval is required by the Waihoro Spreydon-Cashmere-Heathcote Community Board.

5.6 If approved, the recommendations will be implemented within the current financial year.

Community Views and Preferences

5.7 Affected property owners and residents were advised of the recommended option by letter. A total of 15 letters were sent to affected property owners and residents. The resident who originally raised the concern was also contacted via email.

5.8 One submission was received, this was from the resident who originally raised the concern. Points raised in this submission and the staff response are summarised below:

5.8.1 The proposed markings don’t need to extend down Redruth Avenue as the buildouts stop any parking on Redruth Avenue close to the intersection.

5.8.2 The yellow no stopping lines are proposed to extend over the build outs on Redruth Avenue to ensure drivers do not start parking there when the markings are installed. While drivers may not be choosing to park there now, if the markings are stopped at this corner some drivers may interpret this to mean that it is ok to park adjacent to the buildouts.

5.8.3 There is a need for some uniformity for intersections between Coronation Street and Milton Streets.

5.8.4 No Stopping lines are not marked by default at all existing intersections, they are only installed where there is a verified safety issue such as a history of reported crashes, poor alignment which may result in an obstruction to turning vehicles, or a high parking demand that is essentially causing a permanent obstruction to exiting vehicles. In the case of parked vehicles, drivers are often able to see around or through vehicles depending on where they are parked. Therefore, if there is a relatively low/infrequent parking demand, No Stopping restrictions are not generally warranted.

5.8.5 By law drivers are already not allowed to park within six metres of an intersection, regardless of whether there are markings installed or not. There are currently no plans to revisit the existing markings at all intersections on this section of Selwyn Street.

5.9 The Team Leader Parking Compliance supports the preferred option.

5.10 The do nothing option is inconsistent with community requests to improve visibility at the intersection.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.3 Transport

6.3.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network - <=100 crashes

Policy Consistency Te Whai Kaupapa here

6.4 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.5 The effects of this proposal upon Mana Whenua are expected to be insignificant.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.6 This proposal does not have any significant effect upon carbon emissions and Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.7 This proposal improves accessibility for pedestrians/drivers/cyclists, by improving visibility to all road users and pedestrians crossing at this intersection.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – approximately $740 for line marking and $750 for investigation, consultation, and preparation of this report.

7.2 Maintenance/Ongoing costs - an additional $740 of works will be added to and covered by the area maintenance contract.

7.3 Funding Source - Traffic Operations Team Traffic Signs and Markings budget.

Other

7.4 None identified.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

8.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.4 There is no other legal context, issue or implication relevant to this decision.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 None identified.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Site Plan - Redruth Avenue / Selwyn Street Proposed No Stopping Restrictions	23/1265292	90

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Toni Dakers - Traffic Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

Waihoro Spreydon-Cashmere-Heathcote Community Board

14 September 2023

23. Waihoro Spreydon-Cashmere-Heathcote Summer with your Neighbours 2023-24
Reference Te Tohutoro:	23/1315989
Report of Te Pou Matua:	Rebecca Carr, Support Officer, Waihoro Spreydon-Cashmere-Heathcote
General Manager Pouwhakarae:	Mary Richardson, General Manager Citizens and Community, mary.richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to consider applications received for the 2023-24 Waihoro Spreydon-Cashmere-Heathcote Summer with your Neighbours and to allocate funding as appropriate.

There is a balance of $4,500 allocated to the 2023-24 Waihoro Spreydon-Cashmere-Heathcote Summer with your Neighbours. The staff recommendations in this report total $3,505.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Allocate its 2023-24 Summer with your Neighbours as follows:

Applicant

Activity

No. attending

Staff recommendation

1	Anita Butler	Upper Crichton Terrace	25	$63
2	Julie Tobbell	Leitch street	35	$88
3	Regan J Courtney	Sweet waters place	17	$43
4	Sarah Suckling	Cal de sac at the end of Glamis Place	60	$100
5	Murray Aynsley Neighbourhood Support Group	Glenelg Spur	25	$63
6	Liza Sparrow	St Leonard’s Square	30	$75
7	Wendy Dudson	Fisher Ave, Beckenham	50	$120
8	Sarah Edwards	Brownlee Reserve, Clifton Hill	70	$175
9	Beachville Road Neighbourhood Support	Redcliffs Bowling Club	80	$170
10	Katrina Cowie	End of cul-de-sac	30	$75
11	Heathcote Valley Community Library Inc	Heathcote Valley Community Centre, 45 Bridle Path Road, Heathcote Valley	50	$100
12	Joanne Wheeler	Cooks Lane, Heathcote Valley	30	$75
13	Val A Grose	Either across in the reserve or at our Place	22	$55
14	Rachael Jamieson	Spreydon Domain	60	$150
15	Herbs Place residents	Herbs Place	30	$75
16	Jill Boanas	Muritai Terrace	20	$50
17	Saint Marys Anglican Church, Addington	Saint Mary's Anglican Church,21a Church Square, Addington	80	$60
18	Kantara residents	Kantara Lane	30	$75
19	Rach Green	Ruskin Street Reserve	50	$100
20	Stella Haldane	Ashgrove Terrace	16	$40
21	Raechal Fowler	Sydenham	30	$75
22	Abhijeet Kale	Downing Street, Hoon Hay	20	$50
23	Gaby	Driveway of all 4 flats	24	$60
24	Christine Blance	Ruskin St Reserve	80	$200
25	Cracroft Residents Association	Old Stone House grounds	70	$60
26	Beckenham Methodist Church	Beckenham Methodist Church	250	$200
27	Dave Mitchell	Burke Street reserve	50	$125
28	Kylie Ehrich	Mokihi Gardens, Linden Grove Hillmorton	50	$125
29	Maltworks villas lifestyle	Maltworks retirement villas	50	$125
30	Margaret Jenkin	Highlight Lane	20	$50
31	Peter Galbraith	West Watson Park	40	$100
32	Fairview Street Neighbours get together	Cashmere View Park	50	$125
33	Catherine Dale	Kidson Terrace	25	$63
34	Natalia Artemiev	Stedley Place Heathcote Valley	40	$100
35	Shane Binder	Sandwich Road	25	$63
36	Rowley Community Centre	Rowley Ave, Hoon Hay	100	$100
37	David Christie	Merlewood Ave	30	$75
38	David Drayton	Huntsbury Avenue	30	$60

2. Decline the applications received from: No applications declined.

3. That any unspent 2023-24 Summer with your Neighbours funding is returned to the 2023-24 Spreydon-Cashmere-Heathcote Discretionary Response Fund.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of Strengthening Communities. It will provide a strong sense of community, active participation in civic life, safe and healthy communities, celebration of our identity through arts, culture, heritage and sport, valuing the voices of children and young people.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of its Summer with your Neighbours funding.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At its meeting on 10 August 2023, the Waihoro Spreydon-Cashmere-Heathcote Community Board resolved to allocate $4,500 from its 2023-24 Discretionary Response Fund towards Summer with your Neighbours 2023-24.

3.7 Summer with your Neighbours is about bringing people closer together and celebrating the unique and diverse mix of each neighbourhood. It invites residents to consider if they have ever wanted to organise a neighbourhood gathering, or to get to know the people who live close to them. This popular event has grown from year to year and is promoted by the Council.

3.8 Posters were placed in and around the Board area, including libraries. Previous applicants were sent information inviting them to apply for the Summer with your Neighbours funding. Staff also promoted the fund through social media and other networks.

3.9 Summer with your Neighbours will run from 21 October 2023 to 31 March 2024. Applications for funding opened on 13 July 2023 and closed on 11 August 2023.

3.10 By the closing date, 38 eligible applications had been received. Staff have assessed the applications to ensure that they met the Summer with your Neighbours guidelines and recommended an amount to be allocated to all of the applications.

3.11 To create consistency in staff recommendations across the city, staff recommendations are based on the following formula:

· $2.50 per head up to a maximum of $200

· When the requested amount is less than the $2.50 per head formula, the requested amount is what has been recommended.

· Where two approximate attendee numbers have been noted, recommendations are based on the lower approximate figure.

3.12 A matrix outlining the applications and staff recommendations is attached (refer Attachment A), along with the Summer with your Neighbours Guidelines (refer Attachment B).

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Waihoro Spreydon-Cashmere-Heathcote 2023-24 Summer with your neighbours Matrix	23/1364316	139
b ⇩	Summer with your neighbours 2023-24 Guidelines	23/1072516	140

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Bec Carr - Support Officer
Approved By	Arohanui Grace - Manager Community Governance, Spreydon-Cashmere-Heathcote

Waihoro Spreydon-Cashmere-Heathcote Community Board

14 September 2023

24. Waihoro Spreydon-Cashmere-Heathcote Community Board - Community Service and Youth Service Awards 2023
Reference / Te Tohutoro:	23/1154087
Report of / Te Pou Matua:	Rebecca Carr, Support Officer Rebecca.carr@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is to present the Community Service and Youth Service Award 2023 nominations to the Waihoro Spreydon-Cashmere-Heathcote Community Board for consideration.

2. Staff Recommendations / Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Confers Community Service and Youth Service Awards on the nominees listed on the Summary of Nominations 2023 (separately circulated).

2. Delegates authority to the Board Chairperson and Deputy Chairperson to accept any late applications received from other Community Boards.

3. Has the names of successful nominees released after the Board's Community Service Awards 2023 function. Names of unsuccessful nominees will be kept confidential.

3. Context/Background Te Horopaki

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

3.1 The Christchurch City Council created Community Service and Youth Service Awards as a way to thank and honour those who, by their demonstrated commitment and example, inspire others to engage in volunteer service. Recognising and honouring community-focused initiatives sets a standard for service, encourages a sustained commitment to civic participation, and inspires others to make service a central part of their lives.

3.2 There has been promotion of the awards scheme through Council media releases, local newspaper advertisement and the Council's social media networking avenues. In addition, local community groups, including residents’ associations, have been sent information seeking nominations for Community Service and Youth Awards for 2023.

3.3 The service undertaken should be of a voluntary nature. A paid employee may be eligible where the work undertaken is beyond the scope of that person's normal job description and the nominee has spent some of their own non-work time in the project. In this circumstance either one of the nominators should be an employer who states that the work is outside of normal work, or a supporting letter supplied from an employer stating the same. Please find the Guidelines information attached (refer Attachment A).

3.4 People will be eligible for Community Service Awards in the area that they do the work in, however, if the work is for a metropolitan organisation that covers more than two Board areas then the nomination shall be considered in the community board area that the nominee does the majority of their voluntary work.

3.5 Service recognised may include work in the following areas: youth, older persons, education, cultural, church, recreation, sport and community service sectors.

3.6 Individuals shall be eligible to receive only one Community Service Award for the same voluntary work.

3.7 Nominations can be forwarded to this Board from another Community Board if they deem that the nomination is more suitably considered by this Board. Details of such nominations may be received as late applications for consideration. Bearing this in mind the Board may wish to put in place measures to meet this contingency. These nominations could be considered by the Board Chairperson and Deputy Chairperson.

Strategic Alignment/ Te Rautaki Tīaroaro

3.8 Like most Community Board initiated projects, this project aligns to the Council’s commitment to achieving the outcome of the city enjoying strong communities.

Decision Making Authority / Te Mana Whakatau

3.9 The decision-making authority is the Waihoro Spreydon-Cashmere-Heathcote Community Board.

Assessment of Significance and Engagement / Te Aromatawai Whakahirahira

3.10 The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.11 The level of significance was determined by the number of people affected and/or with an interest.

3.12 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion / Kōrerorero

3.13 A matrix detailing the nominations received for consideration is circulated separately as Attachment B.

3.14 Nominations were open from Friday 3 March to Friday 31 March 2023. Eight nominations for Community Service Awards, including one community group, have been received this year. Only seven are eligible. No nominations were received for Community Youth Service Awards.

3.15 Historically the Community Board has followed a practice of conferring Community Service Awards to people or organisations where the service length for which the person/organisation nominated was approximately five years or more. The exception to this is for Youth Service Awards. The staff recommendation reflects this previous approach; however, it is the Board’s decision if they wish to follow this.

3.16 After the Community Board has made its decision, the award recipients will be notified and invited to a function for the presentation of the Community and Youth Service Awards.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Community Service Awards 2023 - Guidelines	23/583142	144
b	Waihoro Spreydon-Cashmere-Heathcote Community Service Awards 2023- Summary of nominations (Under Separate Cover) - Confidential	23/1427201

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Bec Carr - Support Officer

Approved By

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere-Heathcote

Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

Waihoro Spreydon-Cashmere-Heathcote Community Board

14 September 2023

25. Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - September 2023
Reference / Te Tohutoro:	23/1221170
Report of / Te Pou Matua:	Arohanui Grace, Community Governance Manager
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receive the Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report for September 2023.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Summer with your Neighbours	Applications opened on 13 July and close on 11 August 2023. We have received more applications this year than last. Staff will make recommendations on the applications received and present these to the Board to allocate the funding at their meeting in September 2023. Summer with your neighbours is about bringing people closer together and celebrating the unique and diverse mix of each neighbourhood.	Events to be held from 21 October through to 31 March.	Strengthening Communities Together Strategy Be an inclusive and equitable city which puts people at the centre.
Community & Youth Service Awards	Nominations for the Community & Youth Service Awards 2023 have been received. Staff will make recommendations on the applications received and present these to the Board to allocate the funding at their meeting in September 2023.	Ongoing	Be an inclusive and equitable city which puts people at the centre.
Sydenham Indoor Centre	Opening of the Sydenham Indoor Centre - 30 July 2023		Strengthening Communities Together Strategy Be an inclusive and equitable city which puts people at the centre.
Hoon Hay Community Centre	Opening of the Hoon Hay Community Centre - 15 August 2023		Strengthening Communities Together Strategy Build trust and confidence in the Council through meaningful partnerships and communication, listening to and working with residents.

3.2 Community Funding Summary

3.2.1 Community Board Discretionary Response Fund 2023/24 – as at 28 August 2023:

· Discretionary Response Fund balance for 2023/24 is $60,346.00

· Youth Achievement and Development Fund balance is $4,200.00

· The Off the Ground Fund balance is $2,700.00

· The Shape Your Place Toolkit Fund balance is $5,600

3.2.2 The 2023/24 Discretionary Response Funding Spreadsheet is attached for record purposes.

3.2.3 Youth Development Fund Applications - At the Board’s 10 November 2022 meeting the Board resolved that the Waihoro Spreydon-Cashmere-Heathcote Community Board Youth Development Fund allocations process be that assessments are emailed to all members of the Community Board for their individual decision to support or not support, with the final decision determined by a majority vote by email, until the end of the Board’s 2022-25 term. The following Youth Development Fund applications have been approved since the last Area Report:

Name	Event	Amount
Aayden Cameron	New Zealand Secondary Schools Weightlifting Champs in Auckland on 1 - 3 September 2023	$250
Reupena Fofoa	Teuila World Club Tournament in Samoa on 8 - 9 September 2023	$350
Alexandria Phillips	Outward Bound Mind-Body-Soul Course in Anakiwa on 22 September - 12 October 2023	$150
Azaria Molioo	Rugby League National Tournament in Taupo on 21 - 29 September 2023	$250
Leah Jones	Hip Hop Unite World Championships in Óbidos, Portugal in October 2023	$350
Emily Jones	Hip Hop Unite World Championships in Óbidos, Portugal in October 2023	$350
Isabella Day	Junior and Senior South Island Basketball Tournament in Dunedin on 27 Aug - 3 Sept 2023	$150
Poppy McLeay	Teuila World Club Tournament in Samoa on 8 – 9 September 2023	$350
Gloria Sua	Teuila World Club Tournament in Samoa on 8 – 9 September 2023	$350
Greta Hurford	NZCAF Aerobics Nationals in Wellington on 15 -18 September 2023	$250

The Youth Development Fund Decision Matrices are attached for record purposes.

3.2.4 Off the Ground Fund – Reporting back to Community Board:

Name	Event	Amount
Mitchell Reid	Mural Project on Colombo Street	$300

The Off the Ground Fund Decision Matrices are attached for record purposes.

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· The Waihoro Spreydon-Cashmere-Heathcote 2023-25 Community Board Plan was adopted by the Board at their meeting in May 2023 and can be found online here.

3.3.2 Council Engagement and Consultation.

· Outdoor Dining Policy Review – The Board made a submission on the Council's proposed Outdoor Dining Policy (attached).

· Draft Naming Policy – the Board made a submission on Council's proposed Naming Policy (attached).

3.4 Governance Advice

3.4.1 Public Forum – The Board received the following public forum presentations at its 10 August 2023 meeting and its Community Open Forum on 24 August 2023:

· Wednesday Wheelies representative spoke to the Board about the Cycle Network.

· Proposal for a small community orchard at Remuera Reserve by a representative from The River Ōpāwaho church community.

3.4.2 Deputations – There were no deputations at its 10 August 2023 meeting:

3.4.3 Correspondence – The Board received the following correspondence at its 10 August 2023 meeting:

· Regarding trees on grass verges.

· Regarding speeding and anti-social behaviour on Howard Street.

3.4.4 Briefings – The Board received the following briefings in August 2023:

· An update from New Zealand Police

· SH76 Brougham Street Project Update from Waka Kotahi

· Ferrymead – background familiarisation

· Waltham Park – Basketball court upgrade, skate bowl renewal and play space renewal.

· An Overview of Cycleways – Connecting the MCRs

· Scheme Design for Coastal Pathway through Redcliffs Village

· Community Governance Team briefing

3.4.5 Board Requests – The Board made the following requests during Elected Members' Information Exchange at its 10 August 2023 meeting and from its 27 July briefing:

· McCormacks Bay footpath – the Board requests that staff investigate the situation with the footpath and provide solutions for improving pedestrian accessibility and safety along McCormacks Bay Road footpath.

· 229 Waimea Terrace footpath – the Board requests that the issues raised regarding damage to the footpath alongside 229 Waimea Terrace be referred to staff to investigate making the footpath safe for pedestrian access.

· Residents Association Newsletter Printing – the Board requests a workshop be arranged around printing of Residents Associations newsletters.

· Te Kura Whakapumau – the Board requests staff contact Te Kura Whakapumau to offer support and guidance around sourcing funding for the trip.

· City Care site, Milton Street – the Board agreed to request staff provide a briefing on what is happening with the former City Care site on Milton Street.

· Sign of the Takahe – accessibility car park – the Board agreed to request that the accessibility car park on the West side of the Sign of the Takahe be reinstated.

· Willard Street Housing – the Board requested a letter be written to Otautahi Community Housing Trust seeking its advice on how many new school enrolments to Te Kura Taumatua school are likely from the Willard Street, Otautahi Community Housing Trust complex.

· Rowley Primary School – the Board requested a letter be written to the issues raised be referred to Kainga Ora seeking its advice on how many new school enrolments to Rowley school are likely from its new developments in the area.

· Coppell Place, parking enforcement – the Board agreed to request:

i. The Parking Enforcement Team carry out an enforcement blitz along Coppell Place.

ii. That staff investigate public education regarding parking on footpaths via Newsline.

· Volunteer Groups, support around chairing meetings – the Board requested staff offer support to local groups for education around chairing meetings.

· Port Hills Trust targeted rates – the Board referred the query of rates relief for the Port Hills Trust to staff for advice.

· Spreydon Community Centre – the Board requested staff investigate the need for a Community Centre for the people of Spreydon.

· The Board agreed to request staff advice regarding the fire safety status of Somerfield Community Centre.

· The Board agreed to request staff provide a list of flood prone properties in the Board area.

· The Board agreed to request staff advice regarding if there is sufficient signage for the new safety improvements on Tennyson Street.

· The Board agreed to request staff investigate extending the no stopping line that are opposite the Mt Pleasant Community Centre back to Aratoro Place.

· The Board agreed to request staff investigate extending no stopping lines on Woodlau Rise Centaurus Road intersection to the driveway of 2A Woodlau Rise.

· The Board agreed to request a briefing on Smart Cities, to include information on how Smart Cities track real time reporting.

· The Board agreed to advise staff the Mountford Park requires watering.

3.5 Community Development

St Mary’s Church Concerns: Staff met with the verger from St Mary’s Anglican Church, Addington. Discussion points were the undesirable behaviours around the Church grounds, including alcohol and drug consumption. Staff are continuing to work with Allan to find ways to reduce these issues, including engaging in further discussion with local Police.

The verger spoke of the fantastic Addington Clean-up day that was funded by Off the Ground Funding and shared pictures of fantastic work done by the local neighbourhood to clean up Church Square and the surrounding overgrown bushes.

Hoon Hay Community Network Meeting – Staff attended the Hoon Hay Network Meeting on Wednesday 16 August as a guest speaker. It was great to see so many local Community organisations, as well as a number of support agencies that are working in the local area. Staff spoke of the Community Governance Team and their roles, the Waihoro Community Board Plan priorities and took the opportunity to speak of the Community Board’s request to discuss with organisations their policy on Rainbow Youth and other minority group inclusion, advising that this would be discussed individually with organisations before the 2024 Strengthening Communities Funding round opens.

Tagata Mai Saute Academy – Staff has been supporting local Pasifika trust Tagata Mai Saute Academy with accessing funding and supporting the event planning for Sau ia Festival, a Pasifika School Dance Festival which included 18 schools and over 1000 participants. Schools included Addington School, Christchurch South Intermediate, Hillmorton High School and Opawa School. The event was held Saturday 19 August at the Aurora Centre and was a great celebration of culture and community connection.

A taste of the Sau Ia Festival can be found here from Chris Lynch Christchurch's Newsroom.

4. Advice Provided to the Community Board

4.1 Ticket Report – A report on open and completed tickets (requests for service) in July 2023 is attached.

4.2 Graffiti Snapshot Report – A report on Graffiti for July 2023 is attached.

4.3 Community Parks Bi-Monthly Community Board Update is attached.

4.4 Memo - Response to Correspondence-Ultimate Care Bishop Selwyn – At its 9 March 2023 meeting the Board received correspondence regarding safety at the entrance of Ultimate Care Bishop Selwyn. A memo is providing advice is attached.

4.5 Memo - Francis Reserve Footbridge Replacement – A memo informing the Board on the bridge failure, replacement design, and timeline is attached.

4.6 Memo - Turanga ground-source remediation works – A memo is attached informing the repair works.

4.7 Memo - Outdoor Dining Policy consultation – A memo is attached advising consultation.

4.8 Memo - Richmond Hill sinkhole update is attached.

4.9 Memo - Christchurch Irish Society use of Spreydon Domain for Gaelic Football – At its briefing on 23 March 2023 the Board requested staff liaise with the Christchurch Irish Society about holding more Gaelic activities at Spreydon Domain. A memo providing advice is attached.

4.10 Memo - Summaries of Council Strategies is attached.

4.11 Memo - PC14 - section 42A recommended changes to the notified provisions 28 August 2023 to Community Boards is attached.

4.12 Memo - Environment Court releases final rules for Plan Change 4 Short-term Accommodation is attached.

4.13 At its 10 August 2023 meeting, the Board agreed to request that the accessibility car park on the West side of the Sign of the Takahe be reinstated. Staff have advised that there is only off-street parking at that area, and going back as far as 2008, there has never been any accessible car park spaces. The only thing Council has done recently is introduce two P5 parking signs.

4.14 At its 10 August 2023 meeting, the Board referred the query of rates relief for the Port Hills Trust to staff for advice. Staff have advised that the Port Hills Trust are already receiving the maximum rates relief from Council.

4.15 On 27 June 2023 the Board agreed to request staff advice regarding the fire safety status of Somerfield Community Centre.

Somerfield Community Centre has a Type 2 Manual Fire Alarm system installed. The system is maintained by Compliance Fire Protection Ltd.

The building warrant of fitness (BWoF) for Somerfield Community Centre was renewed 1 June 2023. A BWoF is a statement from the owner that the specified systems in their building are maintained, inspected and working effectively.

BWoF inspections take place annually and state that the inspection, maintenance, and reporting procedures for the specified systems (such as sprinkler and fire alarm systems) as listed on the compliance schedule have been fully complied with during the previous 12 months.

In addition, the Board requested information regarding:

· An assessment and review for the Somerfield Community Centre.

· Exterior and facilities to be upgrades, modernised and made desirable for all residents and fit for community purpose.

· Kitchen review and modernising to be fit for purpose.

o Does kitchen meet health and safety standards

· Accessibility for residents with disability, wheelchairs or pushchairs

· Inclusivity for gender neutral or culturally diverse residents and residents of various ages and family units

Refurbishment of the Somerfield Community Centre is tentatively scheduled for FY24. An initial scoping visit has been carried. When the next visit occurs, the comments raised by the Community Board will be taken into consideration prior to confirmation of the refurbishment scope. At this stage, it is anticipated that any potential work programme would be scheduled for early 2024.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	2023/24 Discretionary Response Funding Spreadsheet as at 28 August 2023	23/1377694	154
b ⇩	Decision Matrix - 00066320 - Aayden Cameron	23/1377527	155
c ⇩	Decision Matrix - 00066295 - Reupena Fofoa	23/1377528	156
d ⇩	Decision Matrix - 00066249 - Alexandria Phillips	23/1377530	157
e ⇩	Decision Matrix - 00066329 - Azaria Molioo	23/1377532	158
f ⇩	Decision Matrix - 00066266 - Leah Jones	23/1377533	159
g ⇩	Decision Matrix - 00066294 - Emily Jones	23/1377535	160
h ⇩	Decision Matrix - 00066351 - Isabella Day	23/1377536	161
i ⇩	Decision Matrix - 00066428 - Poppy McLeay	23/1377538	162
j ⇩	Decision Matrix - 00066430 - Gloria Sua	23/1377539	163
k ⇩	Decision Matrix - 00066524 - Greta Hurford	23/1377540	164
l ⇩	Decision Matrix 00066339 - Off The Ground Fund - Mural	23/1377695	166
m ⇩	Board Submission - Outdoor Dining Policy Review	23/1367047	167
n ⇩	Board Submission - Draft Naming Policy	23/1367049	168
o ⇩	Ticket Report - July 2023	23/1384044	170
p ⇩	Graffiti Snapshot Report - July 2023	23/1384045	171
q ⇩	Community Parks Bi-Monthly Community Board Update, August 2023	23/1376576	173
r ⇩	Memo - Response to Correspondence-Ultimate Care Bishop Selwyn	23/1386739	176
s ⇩	Memo - Francis Reserve Footbridge Replacement	23/1386741	178
t ⇩	Memo - Turanga ground-source remediation works	23/1386742	188
u ⇩	Memo - Outdoor Dining Policy consultation	23/1386745	190
v ⇩	Memo - Richmond Hill sinkhole update	23/1386786	192
w ⇩	Memo - Christchurch Irish Society use of Spreydon Domain for Gaelic Football	23/1386787	194
x ⇩	Memo - Summaries of Council Strategies	23/1386788	195
y ⇩	Memo - PC14 - section 42A recommended changes to the notified provisions 28 August 2023 to Community Boards	23/1386789	236
z ⇩	Memo - Environment Court releases final rules for Plan Change 4 Short-term Accommodation	23/1387155	242

Signatories Ngā Kaiwaitohu

Authors

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere-Heathcote

Bec Carr - Support Officer

Jane Walders - Community Board Advisor

Heather Davies - Community Development Advisor

Shanelle Temaru-Ilalio - Community Recreation Advisor

Menime Ah Kam-Sherlock - Community Recreation Advisor

Approved By

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere-Heathcote

Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

Matthew Pratt - Acting Head of Community Support and Partnerships

Name	Subject
Coral Hodgson	Coppell Place Parking Issues
Kathryn and Nathan Ellis	Leith Reserve
David Rankin, Rotary Club of Cashmere	50^th Anniversary Project proposal

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
66281	Cracroft Residents Association	Community Quarterly Newsletter	$700	$700

Total Budget 2023-24	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$82,846	$22,500	$60,346	$59,646

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00066408	Champ Nation Youth Academy Incorporated	Champ Nation Youth Academy	$4,800	$2,500

Total Budget 2023-24	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$82,846	$22,500	$60,346	$57,846

7. Correspondence
Reference / Te Tohutoro:	23/1340787
Report of / Te Pou Matua:	Jane Walders, Community Board Advisor
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

14. Waihoro Spreydon-Cashmere-Heathcote 2023/2024 Discretionary Response Fund Cracroft Residents Association Community Quarterly Newsletter Printing Project
Reference / Te Tohutoro:	23/1179236
Report of / Te Pou Matua:	Heather Davies, Community Development Advisor, heather.davies@ccc.govt.nz
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

15. Waihoro Spreydon-Cashmere-Heathcote Community Board Discretionary Respond Fund 2023/24 Champ Nation Youth Academy Project
Reference / Te Tohutoro:	23/1290713
Report of / Te Pou Matua:	Menime Ah Kam-Sherlock, Community Recreation Advisor, menimeahkamsherlock@ccc.govt.nz
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

16. Waihoro Cashmere-Spreydon-Heathcote Community Board Discretionary Response Fund 2023/24 for Canterbury Golf Incorporated for the FRESH Driving Range Takeover Project
Reference / Te Tohutoro:	23/1291099
Report of / Te Pou Matua:	Menime Ah Kam-Sherlock, Community Recreation Advisor, menimeahkamsherlock@ccc.govt.nz
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

17. Waihoro Spreydon-Cashmere-Heathcote 2023/2024 Discretionary Response Fund St Mary's Anglican Church, Addington Community Events
Reference / Te Tohutoro:	23/1314747
Report of / Te Pou Matua:	Shanelle Temaru-Ilalio, Community Development Advisor, shanelle.temaru-ilalio@ccc.govt.nz
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

18. Waihoro Spreydon-Cashmere-Heathcote 2023/2024 Discretionary Response Fund Opawa Baptist Church - Community Fair Event
Reference / Te Tohutoro:	23/1338685
Report of / Te Pou Matua:	Shanelle Temaru-Ilalio, Community Development Advisor, shanelle.temaru-ilalio@ccc.govt.nz
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

19. Waihoro Spreydon-Cashmere-Heathcote 2023/2024 Discretionary Response Fund Cashmere High School Board of Trustees - Readers Cup National Challenge
Reference / Te Tohutoro:	23/1337816
Report of / Te Pou Matua:	Shanelle Temaru-Ilalio, Community Development Advisor, shanelle.temaru-ilalio@ccc.govt.nz
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

20. Waihoro Spreydon-Cashmere-Heathcote 2023/2024 Discretionary Response Fund Cashmere High School Board of Trustees - Adventure Racing Nationals Hilary Challenge
Reference / Te Tohutoro:	23/1393042
Report of / Te Pou Matua:	Nime Ak Kam-Sherlock, Community Recreation Advisor, menimeahkamsherlock@ccc.govt.nz
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

21. Waihoro Spreydon-Cashmere-Heathcote Community Board 2023-24 Discretionary Response Fund - Board Projects
Reference / Te Tohutoro:	23/1349465
Report of / Te Pou Matua:	Arohanui Grace, Community Governance Manager Menime Ah Kam-Sherlock, Community Recreation Advisor Heather Davies, Community Development Advisor Shanelle Temaru-llalio, Community Recreation Advisor
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens and Community

Funding Request Number	Project Name	Amount Recommended $
66664	Waltham Fair	2,500
66666	Community Awards	4,000
66665	Age Friendly Spreydon-Cashmere-Heathcote	4,000
	Total	10,500

22. Waihoro Spreydon-Cashmere-Heathcote Community Board Neighbourhood Building Board Project Report
Reference / Te Tohutoro:	23/1220688
Report of / Te Pou Matua:	Shanelle Temaru-Ilalio, Community Development Advisor
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

Total Budget 2023/24	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$500,000	$0.00	$500,000	$430,000