Agenda of Te Pātaka o Rākaihautū Banks Peninsula Community Board

Te Pātaka o Rākaihautū Banks Peninsula Community Board

11 September 2023

Unconfirmed

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Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Open Minutes

Date: Monday 7 August 2023

Time: 10 am

Venue: Lyttelton Community Boardroom,
25 Canterbury Street, Lyttelton

Present

Chairperson

Deputy Chairperson

Members

Lyn Leslie

Nigel Harrison

Reuben Davidson

Tyrone Fields

Asif Hussain

Cathy Lum-Webb

Howard Needham

Luana Swindells

Penelope Goldstone

Manager Community Governance, Banks Peninsula

941 5689

penelope.goldstone@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved BKCB/2023/00045

That an apology for lateness received from Asif Hussain be accepted.

Tyrone Fields/Reuben Davidson Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

Tyrone Fields declared an interest in Item 8 – Head to Head Working Party Appointment of Chairperson and took no part in the Board’s discussion or voting on that item .

Tyrone Fields declared an interest in Item 14 - Te Pātaka o Rākaihautū Banks Peninsula Community Board 2023/24 Strengthening Communities Fund, specifically in relation to applications from Lyttelton Historical Museum Society Incorporated (0006587) and the Lyttelton Recreation Centre Trust (00065375) and took no part in the Board’s discussion or voting on those applications.

Lyn Leslie declared an interest in Item 14 Te Pātaka o Rākaihautū Banks Peninsula Community Board 2023/24 Strengthening Communities Fund, specifically in relation to the application from the Little River Wairewa Community Trust (00065562) and took no part in the Board’s discussion or voting on that application.

Nigel Harrison declared an interest in Item 14 Te Pātaka o Rākaihautū Banks Peninsula Community Board 2023/24 Strengthening Communities Fund, specifically in relation to applications from Akaroa Community Arts Council (00065857) and Akaroa Heritage Festival Society Incorporated (00065739) and took no part in the Board’s discussion or voting on those applications.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved BKCB/2023/00046

That the minutes of Te Pātaka o Rākaihautū Banks Peninsula Community Board meeting held on Monday, 10 July 2023 be confirmed.

Reuben Davidson/Tyrone Fields Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

The Church Bay Neighbourhood Association

Belinda Currie and Nā Hūhana-Suzanne Carter spoke on behalf of The Church Bay Neighbourhood Association regarding the erection of bilingual settlement entrance signage for Kaioruru Church Bay and encouraged the Board to support other settlements having bi-lingual signage.

The Chairperson thanked Belinda and Nā Hūhana-Suzanne for their presentation.

Attachments

a Item 4.1 Public Forum: The Church Bay Neighbourhood Association PowerPoint Presentation - 7 August 2023

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

5.1

Steadfast Park – Proposed Lease Cass Bay Residents’ Association

Jenny Healey spoke on behalf of Cass Bay Residents’ Association regarding Item 11 Steadfast Park Proposed Lease - Cass Bay Residents Association.

The Chairperson thanked Ms Healey for her presentation.

Item 11 of these minutes refers to the Board’s resolution on this matter.

Attachments

a Item 5.1 Deputation: Cass Bay Residents Association PowerPoint Presentation - 7 August 2023

b Item 5.1 Deputation: Cass Bay Residents Association Presentation - 7 August 2023

5.2 Steadfast Park – Proposed Lease - T S Godley

Chris Nee, Chairperson, spoke on behalf of TS Godley regarding Item 10 Steadfast Park - Proposed Lease - TS Godley.

The Chairperson thanked Ms Nee for her presentation.

Item 10 of these minutes refers to the Board’s resolution on this matter.

5.3 Steadfast Park – Proposed Lease - T S Godley

Charlotte Rebbeck, local resident, spoke regarding Item 10 Steadfast Park – Proposed Lease - TS Godley.

The Chairperson thanked Ms Rebbeck for her presentation.

Item 10 of these minutes refers to the Board’s resolution on this matter.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

Asif Hussain joined the meeting at 11.07am.

10. Steadfast Park-Proposed lease-TS Godley
	Board Comment 1. Council Officers in attendance spoke to the accompanying report and tabled an updated copy of Attachment J to the agenda report. 2. The Board took into consideration the deputations from Chris Nee and Charlotte Rebbeck . (Item 5 of these minutes refers).
	Officer Recommendations Ngā Tūtohu That Te Pātaka o Rākaihautū Banks Peninsula Community Board: Approve 1. Leases to TS Godley for the land and buildings shown as B (drill hall) and C (ward room) together with ground lease for the area shown as A (toilet block) for the property at Steadfast being approximately 559sqm in total and being part of the land described as Lot 1 DP76704 Registered Title 44B/16 as shown on the plan in Attachment J attached to the agenda for this meeting. 2. A gross lease for the buildings shown as B and C on the plan attached for a period of 35 years for an initial peppercorn rental, to be reviewed in five years, taking into account expenses incurred in repair and renovation of the buildings. The lease is also to include a Memorandum of Understanding with the Cass Bay Residents Association. 3. The proposed repair and renovation plans for the building to be undertaken by TS Godley as shown in Attachment H as attached to the agenda for this meeting. 4. A ground lease for the site shown A on which TS Godley have their own toilet block, for a period of 35 years with rental to be charged in accordance with Council policy for sports clubs and community groups on a reserve/park. 5. Public consultation on a ground lease for the purpose of constructing a dormitory as per the concept design shown on Attachment E on the site G as shown on the plan in Attachment J and attached to the agenda for this meeting. The ground lease is to be for a period of 35 years with rental to be charged in accordance with Council policy for sports clubs and community groups on reserve/park. That staff report back to the Community Board with the consultation results for final decision on the lease. Authorise 6. The Parks Manager to approve modifications and design detail in relation to the repair/ renovation and construction of buildings subject to compliance with all regulatory requirements. 7. The Manager Property Consultancy to conclude and administer the terms and conditions of the leases.
	Community Board Resolved BKCB/2023/00047 Part C That Te Pātaka o Rākaihautū Banks Peninsula Community Board: Approves: 1. Leases to TS Godley for the land and buildings shown as B (drill hall) and C (ward room) together with ground lease for the area shown as A (toilet block) for the property at Steadfast being approximately 559sqm in total and being part of the land described as Lot 1 DP76704 Registered Title 44B/16 as shown on the updated Attachment J that was tabled at this meeting. 2. A gross lease for the buildings shown as B and C on the plan attached for a period of 35 years for an initial peppercorn rental, to be reviewed in five years, taking into account expenses incurred in repair and renovation of the buildings. The lease is also to include a Memorandum of Understanding with the Cass Bay Residents Association. Note: The continuation of the lease is contingent on TS Godley progressing fundraising for the project to the satisfaction of the Head of Parks within 3 years. 3. The proposed repair and renovation plans for the building to be undertaken by TS Godley as shown in Attachment H as attached to the agenda for this meeting. 4. A ground lease for the site shown A on which TS Godley have their own toilet block, for a period of 35 years with rental to be charged in accordance with Council policy for sports clubs and community groups on a reserve/park. 5. Public consultation on a ground lease for the purpose of constructing a dormitory as per the concept design shown on Attachment E on the site G as shown on the plan in Attachment J attached to the agenda for this meeting. The ground lease is to be for a period of 35 years with rental to be charged in accordance with Council policy for sports clubs and community groups on reserve/park. That staff report back to the Community Board with the consultation results for final decision on the lease. Authorises: 6. The Parks Manager to approve modifications and design detail in relation to the repair/ renovation and construction of buildings subject to compliance with all regulatory requirements. 7. The Manager Property Consultancy to conclude and administer the terms and conditions of the leases. Reuben Davidson/Nigel Harrison Carried
	Attachments a Item 10: Steadfast CBRA Lease Areas - Updated - 7 August 2023

11. Steadfast Park-Proposed lease-Cass Bay Residents Association
	Board Comment 1. Council Officers in attendance spoke to the accompanying report and tabled an updated copy of Attachment I to the agenda report. 2. The Board took into consideration the deputation from Jenny Healey . (Item 5 of these minutes refers).
	Officer Recommendations Ngā Tūtohu That Te Pātaka o Rākaihautū Banks Peninsula Community Board: 1. Approve consultation on a ground lease for the purpose of constructing a community facility in the vicinity of site D as shown on the plan in Attachment I as attached to the agenda for this meeting. The ground lease is to be for a period of 35 years with rental to be charged in accordance with Council policy for sports clubs and community groups on reserve/park. 2. Request that staff report back to the Community Board with the consultation results for final decision on the lease. 3. Authorise the Parks Manager to approve final location (in the vicinity of site D described above or nearby in consideration of any CBRA feedback and site-specific factors), and design detail in relation to the construction of the proposed new building prior to consultation.
	Community Board Resolved BKCB/2023/00048 Part C That Te Pātaka o Rākaihautū Banks Peninsula Community Board: 1. Approves consultation on a ground lease for the purpose of constructing a community facility in the vicinity of site D as shown on the updated plan in Attachment I that was tabled at the meeting. The ground lease is to be for a period of 35 years with rental to be charged in accordance with Council policy for sports clubs and community groups on reserve/park. 2. Requests that staff report back to the Community Board with the consultation results for final decision on the lease. 3. Authorises the Parks Manager to approve final location (in the vicinity of site D described above or nearby in consideration of any Cass Bay Residents’ Association feedback and site-specific factors), and design detail in relation to the construction of the proposed new building prior to consultation. Reuben Davidson/Asif Hussain Carried
	Attachments a Item 11: Steadfast CBRA Lease Areas - Updated Plan - 7 August 2023

12. Duvauchelle Works Yard - Proposed lease Akaroa Mens Shed

Community Board Resolved BKCB/2023/00049 (Officer recommendations accepted without change.)

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Grants a land and building lease to Akaroa Men's Shed Charitable Trust pursuant to s61(2A) of the Reserves Act 1977, for a lease period of 10 years including renewals for an area of approximately 173sqm being part of Lot 2 DP300679 CFR3425 as shown on the plan described as Attachment A as attached to the agenda for this meeting.

2. Authorises the Manager Property Consultancy to conclude negotiation and administer the terms and conditions of the lease.

Nigel Harrison/Tyrone Fields Carried

13. Selwyn Avenue Proposed Mobility Park

Community Board Resolved BKCB/2023/00050 (Officer recommendations accepted without change.)

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approves in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, and in accordance with section 12.4 of the Land Transport Rule-Traffic Control Devices 2004, that the parking of vehicles be restricted to a 90 degree angle park relative to the kerb line, and be restricted to a maximum period of 120 minutes, and be reserved for vehicles with an approved mobility persons parking permit, prominently displayed in the vehicle on the north side of Selwyn Avenue. Akaroa commencing at a point three metres south east of its intersection with Rue Jolie and extending in a south easterly direction for a distance of five metres. This restriction is to apply at any time.

2. Revokes the existing Mobility Park located on the south side of Selwyn Avenue commencing at a point 29 metres south east of Rue Jolie and extending in a south easterly direction for a distance of six metres.

3. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report.

4. Approves that these resolutions take effect when there is evidence that the parking signage and/or road marking restrictions described in the staff report are in place (or removed in the case of revocations).

Asif Hussain/Nigel Harrison Carried

9. Briefings

Community Board Resolved BKCB/2023/00051 (Officer recommendation accepted without change.)

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Notes the information supplied during the briefing on the Christchurch City Libraries Community Stories project.

Nigel Harrison/Lyn Leslie Carried

Attachments

a Item 9: Christchurch City Libraries Community Stories Presentation - 7 August 2023

The meeting adjourned at 12.02pm and reconvened at 12.34pm.

7. Reserve Committee Meeting Minutes

Community Board Resolved BKCB/2023/00052 (Officer recommendations accepted without change.)

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the minutes of the following Reserve Committees:

a. Okains Bay Reserve Committee Unconfirmed Minutes – 21 June 2023.

b. Duvauchelle Reserve Committee Unconfirmed Minutes – 19 June 2023.

c. Le Bons Bay Reserve Committee Unconfirmed Minutes – 4 July 2023.

d. Lyttelton Reserves Committee Unconfirmed Minutes – 6 July 2023.

Reuben Davidson/Luana Swindells Carried

8. Head to Head Walkway Working Party - Appointment of Chairperson

Community Board Resolved BKCB/2023/00053 (Officer recommendations accepted without change.)

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the unconfirmed notes of the Head to Head Walkway Working Party

a. Head to Head Walkway Working Party Unconfirmed Notes – 6 July 2023.

2. Appoints Tyrone Fields as the Chairperson of Head to Head Walkway Working Party until the end of the current Community Board term (October 2025).

Reuben Davidson/Cathy Lum-Webb Carried

14. Te Pātaka o Rākaihautū Banks Peninsula Community Board 2023/24 Strengthening Communities Fund

Officer Recommendations Ngā Tūtohu

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approve the 2023 - 2024 Strengthening Communities Fund grants outlined in the following schedule:

No	Organisation Name	Project	Recommendation
00065469	Akaroa Resource Collective Trust	Social Services Provision and ANZAC Day Services	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant from its Strengthening Communities Fund for 2023/24 of $32,000 2024/25 of $32,000, 2025/26 of $32,000 to Akaroa Resource Collective Trust, with each year made up of $ 29,000 towards Social Service Provision on Banks Peninsula for wages and $3,000 towards ANZAC Day Services.
00065588	Lyttelton Community House Trust	Wages and operational costs	That the Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant to Lyttelton Community House Trust from its Strengthening Communities Fund for 2023/24 of $29,000, 2024/25 of $29,000, and 2025/26 of $29,000 towards wages and operational costs.
00065527	Project Lyttelton Incorporated	Project Lyttelton	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant to Project Lyttelton Incorporated from its Strengthening Communities Fund for 2023/24 of $19,000, 2024/25 of $19,000, 2025/26 of $19,000 towards wages for the General Manager and Social Enterprise Administration Lead.
00065562	The Little River Wairewa Community Trust	Staff Wages/Communications, Little River Big Ideas, and Banks Peninsula Walking Festival	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant of $18,000 from its 2023/24 Banks Peninsula Strengthening Communities Fund to the Little River Wairewa Community Trust made up of $15,000 for wages and operational costs; and $3,000 towards the Banks Peninsula Walking Festival.
00065708	The Loons Club Incorporated	ANZAC Day Celebration in Lyttelton	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant to The Loons Club Incorporated from its Strengthening Communities Fund for 2023/24 of $500, 2024/25 of $500, 2025/26 of $500 towards the ANZAC Celebration event in Lyttelton.
00065857	Akaroa Community Arts Council	Operational Costs 2023/24	That Te Pātaka o Rākaihautū Banks Peninsula Board approves a grant of $5,000 from its 2023/24 Strengthening Communities Fund to Akaroa Community Arts Council towards operational costs.
00065739	Akaroa Heritage Festival Society Inc.	Akaroa French Festival 2023	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant of $2,300 from its 2023/24 Banks Peninsula Strengthening Community Fund to Akaroa Heritage Festival Society Inc. for contracting experienced crew to organise Akaroa French Festival.
00065642	Diamond Harbour Events Incorporated	Live at the Point 2024	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant of $3,900 from its 2023/24 Strengthening Communities Fund to Diamond Harbour Events Incorporated towards PA equipment.
00065836	Diamond Harbour School	Robotic Pool Cleaner	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant of $2,800 from its 2023/24 Strengthening Communities Fund to The Diamond Harbour School towards a robotic pool cleaner.
00065872	Diamond Harbour Youth and Community Trust	Connecting Youth and Community in Te Waipapa	That Te Pātaka o Rākaihautū Banks Peninsula Board approves a grant of $8,800 from its 2023/24 Strengthening Communities Fund to the Diamond Harbour Youth and Community Trust towards Connecting Youth and Community in Te Waipapa for wages and operational costs not incurred for in-school and school-based activities.
00065877	Hickory Bay Surfing Institute	Community Connection – Hickory Bay	That Te Pātaka o Rākaihautū Banks Peninsula Board approves a grant of $1,900 from its 2023/24 Strengthening Communities Fund to Hickory Bay Surfing Institute towards wages for a coordinator.
00065752	Kaituna Golf Club	Volunteer expenses - Power and Maintenance	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant of $4,000 from its 2023/24 Banks Peninsula Strengthening Communities Fund to the Kaituna Golf Club towards volunteer expenses and electricity costs.
00065555	Little River Craft Station Incorporated	Information Station	That the Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant of $5,000 from its 2023/24 Banks Peninsula Strengthening Communities Fund to Little River Craft Station Incorporated towards Little River Information Station for wages and operational costs.
00065847	Lyttelton Historical Museum Society Incorporated	Administrative Support and Community Engagement	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant of $4,500 from its 2023/24 Banks Peninsula Strengthening Communities Fund to The Lyttelton Historical Museum Society Incorporated towards Administrative Support and Community Engagement for wages.
00065756	Okuti Valley Recreation and Sports Club Incorporated	Okuti Valley Strengthening Communities Project	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant of $2,000 from its 2023/24 Strengthening Communities Fund to the Okuti Valley Recreation and Sports Club Incorporated towards operational and event costs.
00065458	Royal New Zealand Plunket Trust	Lyttelton Tumblers Programme	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant from its 2023/24 Strengthening Communities Fund for 2023/24 of $4,000, 2024/25 of $4,000, 2025/26 of $4,000 to The Royal New Zealand Plunket Trust for venue hire and wages for the Lyttel Tumblers Programme facilitator.
00065702	Te Mata Hapuku Community Hall	Community Hall and Newsletter Costs	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant of $2,000 from the 2023/24 Banks Peninsula Strengthening Communities Fund to Te Whare Tapere O Te Mata Hapuku Society Incorporated towards operational costs, dictaphone and vacuum cleaner purchases, indoor maintenance, and newsletter and printing costs.
00065814	The Lyttelton Arts Factory Trust	Lyttelton Arts Festival 2024	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant of $4,000 from its 2023/24 Strengthening Communities Fund to the Lyttelton Arts Factory Trust towards Lyttelton Arts Festival 2024 costs.
00065375	The Lyttelton Recreation Centre Trust	Wages for the Facility Manager	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant of $20,000 from its 2023/24 Strengthening Communities Fund to The Lyttelton Recreation Centre Trust towards wages for the Lyttelton Recreation Centre Manager.
00065433	The Naval Point Club Lyttelton Incorporated	Lifejackets for Children's Programmes	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant of $1,500 from its 2023/24 Strengthening Communities Fund to The Naval Point Club Lyttelton Incorporated towards lifejackets for children's programmes; the Learn to Sail and Yachting New Zealand's RŪNĀ programmes.

2. Approve the transfer of $29,033 to the Te Pātaka o Rākaihautū Banks Peninsula Community Board 2023 – 2024 Discretionary Response Fund.

Community Board Resolved BKCB/2023/00054

Part C

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approves the 2023 - 2024 Strengthening Communities Fund grants outlined in the following schedule:

No	Organisation Name	Project	Decision
00065469	Akaroa Resource Collective Trust	Social Services Provision and ANZAC Day Services	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant from its Strengthening Communities Fund for 2023/24 of $32,000, 2024/25 of $32,000, 2025/26 of $32,000 to Akaroa Resource Collective Trust, with each year made up of $ 29,000 towards Social Service Provision on Banks Peninsula for wages and $3,000 towards ANZAC Day Services.
00065588	Lyttelton Community House Trust	Wages and operational costs	That the Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant to Lyttelton Community House Trust from its Strengthening Communities Fund for 2023/24 of $29,000, 2024/25 of $29,000, and 2025/26 of $29,000 towards wages and operational costs.
00065527	Project Lyttelton Incorporated	Project Lyttelton	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant to Project Lyttelton Incorporated from its Strengthening Communities Fund for 2023/24 of $19,000, 2024/25 of $19,000, 2025/26 of $19,000 towards wages for the General Manager and Social Enterprise Administration Lead.
00065562	The Little River Wairewa Community Trust	Staff Wages/Communications, Little River Big Ideas, and Banks Peninsula Walking Festival	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant of $18,000 from its 2023/24 Banks Peninsula Strengthening Communities Fund to the Little River Wairewa Community Trust -$15,000 for wages and operational costs; and $3,000 towards the Banks Peninsula Walking Festival.
00065708	The Loons Club Incorporated	ANZAC Day Celebration in Lyttelton	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant to The Loons Club Incorporated from its Strengthening Communities Fund for 2023/24 of $500, 2024/25 of $500, 2025/26 of $500 towards the ANZAC Celebration event in Lyttelton.
00065857	Akaroa Community Arts Council	Operational Costs 2023/24	That Te Pātaka o Rākaihautū Banks Peninsula Board approves a grant of $5,000 from its 2023/24 Strengthening Communities Fund to Akaroa Community Arts Council towards operational costs.
00065739	Akaroa Heritage Festival Society Inc.	Akaroa French Festival 2023	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant of $7,395 from its 2023/24 Banks Peninsula Strengthening Community Fund to Akaroa Heritage Festival Society Inc. for contracting experienced crew to organise Akaroa French Festival.
00065642	Diamond Harbour Events Incorporated	Live at the Point 2024	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant of $5,000 from its 2023/24 Strengthening Communities Fund to Diamond Harbour Events Incorporated towards public announcement equipment.
00065836	Diamond Harbour School	Robotic Pool Cleaner	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant of $2,800 from its 2023/24 Strengthening Communities Fund to The Diamond Harbour School towards a robotic pool cleaner.
00065872	Diamond Harbour Youth and Community Trust	Connecting Youth and Community in Te Waipapa	That Te Pātaka o Rākaihautū Banks Peninsula Board approves a grant of $8,800 from its 2023/24 Strengthening Communities Fund to the Diamond Harbour Youth and Community Trust towards Connecting Youth and Community in Te Waipapa for wages and operational costs not incurred for in-school and school-based activities.
00065877	Hickory Bay Surfing Institute	Community Connection – Hickory Bay	That Te Pātaka o Rākaihautū Banks Peninsula Board approves a grant of $1,900 from its 2023/24 Strengthening Communities Fund to Hickory Bay Surfing Institute towards wages for a coordinator.
00065752	Kaituna Golf Club	Volunteer expenses - Power and Maintenance	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant of $4,000 from its 2023/24 Banks Peninsula Strengthening Communities Fund to the Kaituna Golf Club towards volunteer expenses and electricity costs.
00065555	Little River Craft Station Incorporated	Information Station	That the Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant of $5,000 from its 2023/24 Banks Peninsula Strengthening Communities Fund to Little River Craft Station Incorporated towards Little River Information Station for wages and operational costs.
00065847	Lyttelton Historical Museum Society Incorporated	Administrative Support and Community Engagement	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant of $7,500 from its 2023/24 Banks Peninsula Strengthening Communities Fund to The Lyttelton Historical Museum Society Incorporated towards Administrative Support and Community Engagement for wages.
00065756	Okuti Valley Recreation and Sports Club Incorporated	Okuti Valley Strengthening Communities Project	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant of $2,000 from its 2023/24 Strengthening Communities Fund to the Okuti Valley Recreation and Sports Club Incorporated towards operational and event costs.
00065458	Royal New Zealand Plunket Trust	Lyttelton Tumblers Programme	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant from its 2023/24 Strengthening Communities Fund for 2023/24 of $4,000, 2024/25 of $4,000, 2025/26 of $4,000 to The Royal New Zealand Plunket Trust for venue hire and wages for the Lyttelton Tumblers Programme facilitator.
00065702	Te Mata Hapuku Community Hall	Community Hall and Newsletter Costs	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant of $3,000 from the 2023/24 Banks Peninsula Strengthening Communities Fund to Te Whare Tapere O Te Mata Hapuku Society Incorporated towards operational costs, dictaphone and vacuum cleaner purchases, indoor maintenance, and newsletter and printing costs.
00065814	The Lyttelton Arts Factory Trust	Lyttelton Arts Festival 2024	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant of $4,000 from its 2023/24 Strengthening Communities Fund to the Lyttelton Arts Factory Trust towards Lyttelton Arts Festival 2024 costs.
00065375	The Lyttelton Recreation Centre Trust	Wages for the Facility Manager	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant of $20,000 from its 2023/24 Strengthening Communities Fund to The Lyttelton Recreation Centre Trust towards wages for the Lyttelton Recreation Centre Manager.
00065433	The Naval Point Club Lyttelton Incorporated	Lifejackets for Children's Programmes	That Te Pātaka o Rākaihautū Banks Peninsula Community Board approves a grant of $2,474 from its 2023/24 Strengthening Communities Fund to The Naval Point Club Lyttelton Incorporated towards lifejackets for children's programmes; the Learn to Sail and Yachting New Zealand's RŪNĀ programmes.

2. Approves the transfer of $10,864 to the Te Pātaka o Rākaihautū Banks Peninsula Community Board 2023 – 2024 Discretionary Response Fund.

Asif Hussain/Reuben Davidson Carried

15. Te Pātaka o Rākaihautū Banks Peninsula Community Board 2023/24 Strengthening Community Fund - Board Projects

Community Board Resolved BKCB/2023/00055 (Original officer recommendations accepted without change.)

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Allocates $3,000 from its 2023/24 Discretionary Response Fund towards Summer with your Neighbours 2023-24.

2. Allocates $1,000 from its 2023/24 Discretionary Response Fund towards the cost of wreaths for the 2024 ANZAC ceremonies held in Banks Peninsula, and grant towards the Diamond Harbour commemorations.

3. Allocates $3,000 from its 2023/24 Discretionary Response Fund towards the Banks Peninsula Community Service Awards 2024.

Reuben Davidson/Luana Swindells Carried

16. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - August 2023

Community Board Resolved BKCB/2023/00056 (Officer recommendation accepted without change.)

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report for August 2023.

Reuben Davidson/Nigel Harrison Carried

17. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on the following topics:

· There has been a recent community meeting in Diamond Harbour regarding the proposal of Te Pātaka o Rākaihautū school.

· The Board were advised that there has been an increase in vehicle break ins and anti-social road use in Lyttelton.

· The current condition of the walking track between Governors Bay and Sandy Bay. The Board were advised that staff are investigating the walking track bridge condition and how it will be repaired.

· The Governors Bay Residents Association would like cautionary signage installed on Jetty Road/Merlincote Crescent. The Association will be advised to lodge a Customer Service Request.

· An enquiry was made on the progress of flood mitigation at Koukourarata Port Levy.

· The Board discussed flooding issue in the vicinity of the Duvauchelle Bridge during flooding and its effects on surrounding area. Residents were encouraged to lodge a customer service request.

· The Board were updated on a proposal for the establishment of a community led tourism and business promotion for Akaroa and the Bays group and how the Community Governance team could assist.

· The Board were advised that the Mitre Hotel building in Lyttelton is to be demolished.

· Pedestrian improvements down London Street.

· The Board is hosting a community post Cruise 2022/23 season that is to be held in The Loons Club, Tuesday 8 August 2023 – 7pm.

· The Board were advised that the Keep Christchurch Beautiful Awards are to held on 15 August 2023.

· The Board were advised that dog walkers are still not cleaning up after their dogs at the Lyttelton Recreation Grounds.

· The Governors Bay Jetty opening is due next month.

· The Board acknowledged the work of the road maintenance crews during the recent weather events.

· The Board were advised that there is to be a Little River Emergency Resilience meeting on 24 August at 7pm.

· The recent planting day at Tumbledown Bay was very successful.

17.1 Property Lease Renewals

The Board discussed the uncertainty that some of the Council lessees experience when a lease is coming to an end.

The Board agreed to seek staff advice on lease renewal processes.

17.2 Warning Signage

The Board discussed the length of time “No Swimming” or “Water Quality” signs are left posted on the Akaroa foreshore.

The Board agreed to seek staff advice on how the “No Swimming” or “Water Quality” signage at swimming areas around Te Pātaka o Rākaihautū Banks Peninsula area is managed and in particular when the signage is erected and taken down.

17.3 Maritime NZ Funding Review

The Board agreed to formulate a response to the Maritime NZ Funding Review which included proposed funding for Seafarers Welfare.

Karakia Whakamutunga

Meeting concluded at 1.51pm.

CONFIRMED THIS 11th DAY OF SEPTEMBER 2023.

Lyn Leslie

Chairperson

Te Pātaka o Rākaihautū Banks Peninsula Community Board

11 September 2023

9. Takamatua Domain Landscape Development Plan
Reference / Te Tohutoro:	23/1039287
Report of / Te Pou Matua:	Derek Roozen, Senior Network Planner Parks (Derek.Roozen@ccc.govt.nz) Swantje Bubritzki, Senior Engagement Advisor (Swantje.Bubritzki@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Andrew Rutledge, Head of Parks (Andrew.Rutledge@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 For Te Pātaka o Rākaihautū Banks Peninsula Community Board to approve the landscape development plan for Takamatua Domain.

1.2 Te Pātaka o Rākaihautū Banks Peninsula Community Board was informed via an information report on 13 February 2023 on the proposed landscape development plan for Takamatua Domain.

1.3 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined based on the local nature of the project, low actual impacts with acceptable developments for works on an archaeological site, and broader ecological, public, and cultural benefits.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approves the Takamatua Domain Landscape Development Plan (Attachment A) and accompanying Appendix 1 (Elevation views of boardwalk) (Attachment B).

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The plan enables public access to the reserve and provides landscape improvements whilst also protecting the archaeological and cultural heritage values.

3.2 The plan was prepared in collaboration with the Takamatua Ratepayers Association and is mostly supported by the wider community.

3.3 The plan will facilitate interpretation of the area’s inherent values.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Not to approve the landscape development plan – Not Recommended

4.1.1 Advantage – retains the status quo, which is the preference of a small number of submitters.

4.1.2 Disadvantage – The Domain remains unimproved and closed for public access.

4.1.3 Disadvantage – Available funding, including contribution from the Takamatua Ratepayers Association, is not utilised.

4.1.4 Disadvantage – The Domain’s ground wetness occurring at times of heavy rain is not able to be addressed with landscape improvements.

4.2 Request a more limited Domain development to open it up for public access, without the boardwalk and planting, instead providing limited facilities such as a picnic table and signage – Not Recommended

4.2.1 Advantage – Less cost and perceived disturbance to neighbours.

4.2.2 Disadvantage – The Takamatua Ratepayer Association’s vision for the Domain is not realised.

4.2.3 Disadvantage – Ready and dry feet passage by visitors during wet condition is not provided. Also, the Domain remains unenhanced with native plantings.

5. Detail Te Whakamahuki

Background – Takamatua Domain

5.1 The Domain is an undeveloped recreation reserve area, 2,807 square metres in area, at 6 Old French Road in Takamatua near Akaroa.

An aerial view of a neighborhood

Description automatically generated

5.2 Figure 1: Takamatua Domain locality (Image from Canterbury Maps)

A green field with a fence and a house in the background

Description automatically generated

5.3 Figure 2: Takamatua Domain – view east

5.4 The Domain has a history of Māori and early European settlement activity. It includes a blockhouse being built on the site in the 1840s by the French Navy as a mini-fortress and place of refuge for the European settlers. It was one of three in the Akaroa area, with two others being in what is Akaroa township today. All were removed in the 1860s or thereabouts. In the case of the Akaroa two, all remnants above and below ground have been destroyed with the town development. The Takamatua site, however, has never been developed and below-surface remnants of the blockhouse, and any other archaeological and cultural heritage artifacts, remain. Underground geophysical imaging has indicated the probable remaining impression of the defensive trench that would have surrounded the blockhouse.

5.5 The Takamatua Ratepayers Association initiated a proposal for the landscaping and beautification of the Domain by way of a proposed development concept and costing. This generated the need for an archaeological authority to be obtained from Heritage New Zealand Pouhere Taonga (HNZPT) to enable earthworks to be undertaken but only with full protection of archaeological and cultural heritage.

5.6 Engagement with Ōnuku Rūnanga has been undertaken through Mahaanui Kurataiao Ltd (“MKT”). A Cultural Values Statement for Takamatua Domain was initially provided by Ōnuku Rūnanga. This has been updated with a Statement of Cultural Values. Both these have informed the archaeological authority application to HNZPT. The authority (reference - 2022/554: N36/224) granted gives the Council the authority to undertake specified low impact earthworks on Takamatua Domain. The authority is valid for five years, expiring 30 April 2027.

5.7 Council staff worked in partnership with the Takamatua Ratepayers Association to prepare and finalise a draft landscape development plan for the proposed improvements, with development costs to be shared by the Council and the Association.

Proposed development

5.8 The draft plan incorporates proposed development on Takamatua Domain consistent with the archaeological authority.

Draft landscape development plan

5.9 Figure 3: Draft landscape plan (Attachment A)

Boardwalk plans

5.10 Figure 4: Boardwalk plans (Attachment B)

Implementation

5.11 The excavation for the piles for the boardwalk and its construction will be contracted out.

5.12 Selected works, such as the proposed plantings (see Attachment C for a list of potential plants to be selected from), will be complemented with volunteer work contributed by members of the Takamatua Ratepayers Association, assisted and monitored by Parks Unit operational staff.

5.13 Funding for the work will be shared by both the Parks Unit and the Takamatua Ratepayers Association.

5.14 It is anticipated that work could commence early in 2024.

5.15 Prior to any work on site starting, advance notice will be given to Ōnuku Rūnanga, Heritage New Zealand and the archaeologist and cultural advisor engaged to advise on and initially monitor the works. This will probably involve a one-off site visit.

6. Community Views and Preferences Ngā mariu ā-Hāpori

Public Consultation Te Tukanga Kōrerorero

6.1 Early engagement with the Takamatua Ratepayers Association started when the Association supplied a proposed development concept.

6.2 Following revision of the draft landscape development plan by staff, the granting of the archaeological authority, and the provision of a new cultural values statement by Mahaanui Kurataiao Limited on behalf of Ōnuku Rūnanga in 2022, stakeholder meetings with the Takamatua Ratepayers Association resumed in early 2023 to finalise the draft plan for public consultation. Their feedback influenced the inclusion of boundary bollards in the west and east ends of the Domain, as well as unfunded or partially funded items (tables and seats, interpretation panels, display rocks and paths extensions to the road edges). It also led to the inclusion of a proposed planting list.

6.3 Consultation started on 29 June and ran until 23 July 2023. An email was sent to 50 key stakeholders, including community organisations and reserve management committees in adjacent bays and Akaroa, the French consulate, Akaroa Museum, Akaroa Civic Trust, and organisations with a focus on history and heritage. The consultation was publicised in a Newsline story and posted on the Council Facebook page, inviting submissions on the Have Your Say webpage.

6.4 Consultation documents were delivered to residents and ratepayers that own property in the immediate vicinity of the Domain on 29 June. Documents were available in the local service centre and the Akaroa Library.

Summary of Submissions Ngā Tāpaetanga

6.5 Submissions were made by one recognised organisation (Akaroa Civic Trust) and 13 individuals. All but one individual submission were from Takamatua residents or ratepayers.

6.6 A full table of submission feedback is available in Attachment D.

6.7 The majority of submitters (10, 71%) supported the draft landscape development plan for reasons including it being for a great community asset and public space for enjoyment (3), recognising heritage and history (2), and the collaboration with the Takamatua Ratepayers Association and Ōnuku Rūnanga (2). Five submitters were fully supportive, while five expressed their general support subject to consideration of several issues.

6.8 The following issues were raised across submitters:

· Using low plants to ensure neighbouring properties retain their view and sunlight (9)

· Providing and managing visitor parking on Takamatua Beach Road (4)

· Regularly maintaining Takamatua Domain (4), including of drainage to manage excess water (2)

· Ensuring privacy and security of adjacent properties (2)

6.9 A minority of submitters (4, 29%) did not support the landscape development for the following reasons:

· Increased public activity, traffic, and parking (3)

· Low use of the Domain (3)

· Cost of the works (2)

Two submitters asked for minimal improvements only, like a picnic table and interpretation signage.

6.10 All submissions have been read and the draft landscape development plan has been reviewed against the suggestions received. Staff do not recommend changes to the draft plan noting that:

6.10.1 The implementation of the draft plan allows for plantings to be kept low, with smaller shrubs and/or trees used in appropriate locations in consideration of neighbours and park users (for example, adjacent to a shed on a neighbouring property), balancing the retention of views and privacy. Park Rangers can work with the Takamatua Ratepayers Association, neighbours, and the community on implementing suitable plantings.

6.10.2 Visitor parking can be monitored, and if issues arise, those can be considered by the Council’s Transport team.

6.10.3 Takamatua Domain is currently on the park maintenance schedule, which will continue to be undertaken as required.

6.11 The decision affects the following wards/Community Board areas:

6.11.1 Te Pātaka o Rākaihautū Banks Peninsula Community Board.

7. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

7.1 The decision aligns to the Council’s strategic framework by contributing to the Strategic Priority to build trust and confidence in the Council through meaningful communication, listening to and working with residents.

7.2 This report supports the Council's Long Term Plan (2021 - 2031):

7.3 Parks, Heritage and Coastal Environment

7.3.1 Activity: Parks and Foreshore

· Level of Service: 6.8.5 Satisfaction with the overall availability of recreation facilities within the city's parks and foreshore network. - Resident satisfaction with the availability of recreation facilities across the parks and foreshore network: >= 70%.

Policy Consistency Te Whai Kaupapa here

7.4 The decision is consistent with Council’s Plans and Policies.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

7.5 The decision involves a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture, and traditions.

7.6 A Cultural Values Statement prepared on 24 November 2017 by Ōnuku Rūnanga documents the cultural effects on mana whenua of the proposed landscaping and beautification at Takamatua Domain. This highlighted that excavations associated with the proposed works in the Domain were of concern to mana whenua because they were to be carried out in an area of cultural significance identified as Silent File 27 and may disturb Māori archaeological sites.

7.7 On 28 February 2022, a Statement of Ngāi Tarewa me Ngāti Irakehu cultural values in relation to Takamatua Domain was provided by Mahaanui Kurataiao Ltd on behalf of Ōnuku Rūnanga. It highlighted that the area, and by extension the wider area, is of immense cultural importance and significance to the mana whenua of Ngāi Tarewa/Ngāti Irakehu and Ngāi Tahu (Ngāi Tahu Whānui being the descendants of Waitaha, Ngāti Mamoe and Ngāi Tahu). In general, the area was noted as being of archaeological significance related to Māori occupation and activity dating back to early periods of ancestral Māori occupation within the Ōnuku/Akaroa catchment.

7.8 Recommended mitigation measures and protocols to protect these identified cultural values were included as conditions of the Archaeological Authority 2022/554 for the proposed works on Takamatua Domain granted by Heritage New Zealand Pouhere Taonga (HNZPT). In summary, these conditions include:

· All contractors and workers to have an archaeological briefing before the start of any earthworks.

· HNZPT to be notified at least two days before the start of earthworks, then notified within five days of the completion of works.

· All earthworks that may affect archaeology to be monitored and all archaeology investigated.

· Ōnuku Rūnanga to be notified 48 hours before the start of works and have access to the site for tikanga purposes.

7.9 The decision involves a matter of interest to Mana Whenua and could impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

7.10 Any potential impact will be mitigated through application of the measures stated in the archaeological authority from HNZPT.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

7.11 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7.12 This is because of the small scale of the proposed developments over a park area that is only 2,807 square metres. However, there will be measures taken that will contribute, in a confined and very local context, positively to adaptation to the impacts of climate change with the planting of appropriate native shrubs and trees, as well as providing recreational facilities (path, boardwalk, and seating) that are designed to cope with future sea level rise.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

7.13 The proposed development of Takamatua Domain will allow public access to an area that is currently inaccessible.

8. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

8.1 Cost to Implement – A pre-tender estimate of cost for the proposed Takamatua Domain developments is $60,000, with the largest proportion of this being for the boardwalk. The boardwalk construction is yet to be tendered. A quotation will be sought from the tenderer upon approval of the landscape development plan.

8.2 Maintenance/Ongoing costs - This will mainly be for weed spraying and grass mowing. Takamatua Domain is currently on the regular park maintenance round and will continue to be undertaken on this basis as required.

Funding Source - Council capex funding from capital project budget #61803 Community Parks Development of New Assets - $40,000.

Other He mea anō

8.3 The Takamatua Ratepayers Association will contribute $20,000 in funds towards the material costs for the proposed developments.

8.4 The Association will also gift time towards some of the works, including planting, site excavation and shaping, and fence bollard installation.

9. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

9.1 Community Boards have the delegation to approve and adopt any new landscape development plans for parks and reserves provided the design is within the policy and budget set by the Council. The Delegations Register, Part D – Sub Part 1

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

9.2 There is no legal context, issue or implication relevant to this decision.

10. Risk Management Implications Ngā Hīraunga Tūraru

10.1 Due to its location on Takamatua Domain and the low height (0.45m) above the ground of the boardwalk, and the minimum impact scale of the other proposed works, neither building nor resource consent are required to be obtained. However, the conditions of Global Consent CRC173830 apply for the proposed site excavation and shaping.

10.2 Any potential risk to the environmental, cultural, and archaeological values of Takamatua Domain will be managed appropriately by meeting the requirements of the archaeological authority and cultural values statement.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Takamatua Domain Landscape Development Plan DRAFT	23/1270721	63
b ⇩	Appendix 1 (Elevation views of boardwalk) to the Takamatua Domain Landscape Development Plan DRAFT	23/1270726	64
c ⇩	Takamatua Domain list of potential plant species	23/1270728	65
d ⇩	Takamatua Domain Submission Table (Public)	23/1281743	75

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Derek Roozen - Senior Network Planner Parks

Swantje Bubritzki - Senior Engagement Advisor

Approved By

Kelly Hansen - Manager Parks Planning & Asset Management

Al Hardy - Manager Community Parks

Andrew Rutledge - Head of Parks

Te Pātaka o Rākaihautū Banks Peninsula Community Board

11 September 2023

11. Te Pātaka o Rākaihautū Banks Peninsula Summer With Your Neighbours 2023-24
Reference / Te Tohutoro:	23/1302817
Report of / Te Pou Matua:	Leonie Hall, Support Officer (Leonie.Hall@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for Te Pātaka o Rākaihautū Banks Peninsula Community Board to consider applications received for the 2023-24 Te Pātaka o Rākaihautū Banks Peninsula Community Board Summer With Your Neighbours and to allocate funding as appropriate.

1.2 There is currently a balance of $3,000 allocated to the 2023-24 Te Pātaka o Rākaihautū Banks Peninsula Community Board Summer With Your Neighbours. The staff recommendations in this report total $2,835.

2. Staff Recommendations / Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Allocate its 2023-24 Summer With Your Neighbours funding as follows:

	Applicant	Activity	No. attending	Staff recommendation
1	Gisela Rademaker	Neighbourhood BBQ & get together	25-30	$75
2	Cass Bay Residents Association	Annual Beach Party	60-80	$200
3	Cass Bay Residents Association	Halloween Party	60-80	$200
4	Wainui Residents Association	Community BBQ	150	$250
5	Little River Wairewa Community Trust	Community Breakfast	300+	$300
6	Allister Cotter (Bayswater Community)	Community gathering with BBQ lunch	30	$150
7	Emmily Harmer	Community BBQ - Street party	30	$90
8	Head of the Bays Society Inc.	Duvauchelle School beach clean up, defibrillator demonstration, reserve storm clean up, school BBQ	105	$160
9	Annette Gray	Santas Day	80+	$250
10	Project Lyttelton	Community Garden BBQ & Community Space BBQ	30 – 50	$160
11	Marcus Puentener	Afternoon gathering with family, friends, neighbours with a focus on healthy food	40	$100
12	Alfred Hamburg	Block part with small lunch	30	$90
13	Pigeon Bay Settlers Hall Committee	Celebrating a stunning effort – a community in action (celebrating the new kitchen)	60 - 80	$140
14	Rene MacPherson	Street Party	30	$90
15	Okuti Valley Rec & Sports Club	A games and sports afternoon and BBQ	45 – 50	$150
16	Okains Bay Māori & Colonial Museum	Opening night of "Christmas at the Museum" event	200+	$250
17	Steph Dann	Street Party	50 - 60	$180

2. Note that the granted funds are to be used towards food, non-alcoholic drinks or invitation/advertisements costs only.

3. That any unspent Summer with your Neighbours funding is returned to the 2023-24 Te Pātaka o Rākaihautū Banks Peninsula Community Board Discretionary Response Fund.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of Strengthening Communities. It will provide a strong sense of community, active participation in civic life, safe and healthy communities, celebration of our identity through arts, culture, heritage and sport, valuing the voices of children and young people.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of its Summer with your Neighbours funding.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At its meeting on 7 August 2023, Te Pātaka o Rākaihautū Banks Peninsula Community Board resolved to allocate $3,000 from its 2023-24 Discretionary Response Fund towards Summer with your Neighbours 2023-24.

3.7 Summer with your Neighbours is about bringing people closer together and celebrating the unique and diverse mix of each neighbourhood. It invites residents to consider if they have ever wanted to organise a neighbourhood gathering, or to get to know the people who live close to them. This popular event has grown from year to year and is promoted by the Council.

3.8 Local community groups, including Residents' Associations and Neighbourhood Support groups, have been sent information inviting them to apply for the Summer with your Neighbours funding. Staff also promoted the fund through social media and other networks.

3.9 Summer with your Neighbours will run from 21 October 2023 to 31 March 2024. Applications for funding opened on 13 July 2023 and closed on 11 August 2023.

3.10 By the closing date, 17 eligible applications had been received. Staff have assessed the applications to ensure that they met the Summer with your Neighbours guidelines.

3.11 To create consistency in staff recommendations across the city, staff recommendations are based on a formula and each event will receive the total amount requested up to a maximum of $300, whichever is less.

3.12 A matrix outlining the applications and staff recommendations is attached (refer Attachment B), along with the Summer with your Neighbours Guidelines (refer Attachment A).

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Summer with your Neighbours 2023 - Guidelines	23/1072516	90
b ⇩	Te Pātaka o Rākaihautū Banks Peninsula Summer With Your Neighbours Applications 2023/24	23/1432367	91

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Leonie Hall - Support Officer
Approved By	Penelope Goldstone - Manager Community Governance, Banks Peninsula

Te Pātaka o Rākaihautū Banks Peninsula Community Board

11 September 2023

12. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - September 2023
Reference / Te Tohutoro:	23/1125987
Report of / Te Pou Matua:	Penelope Goldstone, Community Governance Manager
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report for September 2023.

3. Community Support, Governance and Partnership Activity

3.1 Community Funding Summary

3.1.1 Community Board Strengthening Communities Fund (SCF) 2023/24 – This is the Board's annual funding round for projects and associated costs for the year starting 1 September each year.

· At its 7 August 2023 meeting, the Board approved funding to 20 groups for projects across Te Pātaka o Rākaihautū Banks Peninsula. Five applications received multi-year funding. (There were no pre-committed funds).

· The total approved funding was $181,369 from a budget of $199,233 for the year. The remaining funds are available for allocation through the Board’s 2023/24 Discretionary Response Fund.

· In addition to the SCF allocations, at the 7 August meeting, the Board allocated a total of $7,000 towards three Board projects – Summer with your Neighbours ($3,000), Community Service Awards ($3,000) and ANZAC Wreaths ($1,000).

3.1.2 Community Board Discretionary Response Fund (DRF) 2023/24 – At its July 2023 meeting, the Board allocated $2,413 to Lyttelton Community House Trust towards a replacement oven.

3.2 Participation in and Contribution to Decision Making

3.2.1 Report back on other Activities contributing to Community Board Plan

· Lyttelton Cruise Hui - On Tuesday 8 August 2023 over 100 people turned out to a Te Pātaka o Rākaihautū Banks Peninsula Community Board and ChristchurchNZ facilitated a meeting to consider the 2022-23 cruise season. The purpose of the meeting was to hear from locals what the impact of cruise was on the Lyttelton community and businesses and identify actions needing to be taken for the forthcoming and future seasons. The meeting provided an opportunity for dialogue between sea cruise partners and the Lyttelton community. Partners attending included ChristchurchNZ, Lyttelton Port Company and Christchurch City Council.

This was a robust and lively civic conversation with strong advocacy and challenges from the Lyttelton community to cruise partner agencies to mitigate negative impacts in the short, medium and long term.

Public transport solutions were discussed and their feasibility is being investigated ahead of this season. Other ideas from the meeting which are to be explored include: undertaking a cost benefit and impact analysis of cruise ships; developing a process for providing current or real time information on what ships, how many passengers and docking timings to local businesses to help them roster staff; development of a long term strategy for cruise ships in Lyttelton which takes on board the concerns raised by the Lyttelton community. This is to consider placing limits on the size and number of ships and/or passengers in port at any one time as well as how best to provide a dockside information service for passengers.

· Community Responsiveness to Emergencies - In recent months there has been growing momentum in a number of communities across Banks Peninsula for people to organise to respond to emergencies. Staff have attended a number of these meetings, organised by the local communities and supported with information from key contributors. Of special note, was the community hui in Akaroa on 12 August, where the discussion was focussed on organising for the Akaroa and Bays area. A follow-up meeting was scheduled for later in August. As residents from across the Peninsula had also attended, they too were provided with information and benefitted from the discussion which had relevance for their communities and provided a catalyst for further discussion, and strategies for organising.

· The Lyttelton Recreation Grounds - Plans are well advanced for the proposed upgrade of the Lyttleton Recreation Ground sports fields this summer. The contract is currently out to tender, it is expected that an appointment will be made to start the work in October. Construction work will take around three to four months, followed by a similar period to establish the new grass. All going well it is expected that the grounds will re-open in late Autumn 2024.

3.2.2 Council Engagement and Consultation.

· Have your Say – at the time of writing the report the following consultations were open within the Community Board Area and city-wide consultation:

Topic	Closing Date	Link
Where should we send green bin organics	1 October 2023	https://letstalk.ccc.govt.nz/organics

· Cruising and Prohibited Times on Road Bylaw Review – The Board submitted on the Christchurch City Council Cruising and Prohibited Times on Road Bylaw Review. The Board encouraged Christchurch City council to include specific parts of Banks Peninsula within the review, and outlines their reasons for inclusion. (Attachment A)

· Maritime New Zealand Funding Review – The Board provided a letter of support for the Lyttelton Seafarers Centre and supported Option 3: grants funding, for the Maritime New Zealand Funding Review. (Attachment B)

· State Highway Speed Management Plan - Waka Kotahi New Zealand Transport Agency are seeking insight from the Community Board around where their communities desire or would support a review of speed limits on the State Highway. If the Community Board have areas of safety concern, Waka Kotahi would greatly appreciate a letter signed by the Chairperson on behalf of the Board and the community they represent. Waka Kotahi have a clear directive that the State Highway speed management plan is to focus on the top 1%, schools, marae, townships, new infrastructure projects and sections with community support. Any letters provided by the Community Boards would be used to identify those areas of community support as Waka Kotahi look to develop the Speed Management Plan for 2024-27.

The Board are invited to share concerns raised by local residents/community on any state highway roads which will be collated and sent to Waka Kotahi for consideration in their 2024-27 Speed Management Plan.

· Ministry of Business Innovation and Employment (MBIE) New Zealand Energy Strategy – The purpose of this strategy is to set the foundations to nurture a shared understanding of the energy system in Aotearoa New Zealand. This will look like collaboratively exploring key areas such as energy affordability and equity, efficiency of energy and managing demands, reduction of use and emissions, resilience to meet future needs and reduction of fossil fuel reliance. MBIE are hosting Zoom webinars to provide an overview of this work and to provide an opportunity to ask questions. Links to register to the various sessions can be found at: https://www.mbie.govt.nz/building-and-energy/energy-and-natural-resources/energy-strategies-for-new-zealand/new-zealand-energy-strategy/

· Ministry of Environment Biodiversity Credit System - Ministry for the Environment (MoE) has opened submissions for their Biodiversity Credit System, closing 3 November 2023. MoE are exploring whether a biodiversity credit system could help to incentivise the protection and restoration of native wildlife in Aotearoa New Zealand. The Ministry of Environment and DoC are specifically seeking feedback on the design of the biodiversity credit system (BCS) and the different roles in implementing it. An overview can be found at - - https://environment.govt.nz/assets/publications/biodiversity/Biodiversity-credit-system-snapshot.pdf

· Start Work Notices – Various Start Work Notices have been sent to the Board throughout the month. All Board area and city-wide start work notices can be found at: https://ccc.govt.nz/transport/works.

3.3 Governance Advice

3.3.1 Road Safety Videos –The Driver Safety website will host a series of road safety videos as they go live. The videos are aimed at educating and raising awareness of the key factors involved in people being killed or injured on our roads.

The Council works alongside other road safety partner agencies to develop and deliver an annual Road Safety Action Plan. These videos have been developed as part of the 22/23 and 23/24 Road Safety Action Plans in collaboration with NZ Police, Waka Kotahi and our local government partners Waimakariri District Council and Selwyn District Council.

The videos focus on the areas of Restraints, Impairment, Distraction and Speed (RIDS). These are some of the main factors, nationally and locally, that impact our road toll. The release of the videos is timed with Waka Kotahi’s advertising calendar and initial implementation of the Council’s “safe speed neighbourhoods” programme. The staged delivery started the week of 14 August 2023, they will be delivered through Youtube and TVNZ+.

3.3.2 Board Requests – The Board made the following requests at its August 2023 meeting:

· The Board agreed to seek staff advice on lease renewal processes.

· The Board agreed to seek staff advice on how the “No Swimming” or “Water Quality” signage at swimming areas around Te Pātaka o Rākaihautū Banks Peninsula area is managed and when the signage is erected and taken down.

· The Board agreed to formulate a response to the Maritime NZ Funding Review which included proposed funding for Seafarers Welfare.

3.3.3 Board Briefings – The Board received the following briefings during August 2023:

· New Zealand Police Updates.

· Revocation and Disposal Process for Recreation Reserve 3 Bantry Lodge Road.

· Coastal Adaptation Planning: Communicating with Affected Property Owners.

· Banks Peninsula Conservation Trust Site Visit to Waipuna Bush.

3.3.4 Reserve Committee Webpage – Information, minutes and meeting schedule repository; The Board’s is asked to confirm the vision for Reserve Committees is to support local communities to enhance and maintain the open rural landscape, regenerate forest character, provide opportunities for recreation, and recognise its historic, cultural, social and spiritual connection.

· The purpose of this webpage is to provide members of the public with ease of access to Reserve Committee meeting minutes and meeting schedules. The webpage will also link to Reserve Schedules and Triennial Plans.

· When staff described and showcased this webpage to Reserve Committee members, strong positive feedback was received.

3.3.5 Banks Peninsula Draft Destination Plan (DMP) – In addition to the detailed community engagement required, it is recommended that a Project Governance Team is established drawing on representatives from the Banks Peninsula community as well as Community Board representation. The Community Board are requested to put forward recommendations of individuals, groups, and businesses to be considered for the Project Governance Team. It is expected that the Project Governance Group provide support in completing the DMP and ensuring the community is brought on the journey through to completion. In addition, the Project Governance Group will take an ongoing oversight role of the implementation of the DMP. Advice Provided to the Community Board

3.3.6 Graffiti Report – the Graffiti Snapshot Report for July 2023 is attached. (Attachment C).

3.3.7 Customer Service Requests Report - providing an overview of the number of Customer Service Requests that have been received, including the types of requests being received and a breakdown of how they are being reported from 1 July 2023 to 30 July 2023 is attached. (Attachment D)

Snap Send Solve is the smartphone app the Council offers to help make reporting issues easy, and it is still possible to report issues online, by calling Council on 03 941 8999 or visiting one of the Council’s Service centres.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Board Submission to Cruising and Prohibited Times on Road Bylaw Review	23/1169723	98
b ⇩	Board Submission to the Maritime Funding Review	23/1313337	100
c ⇩	Graffiti Snapshot - July 2023	23/1247176	101
d ⇩	Customer Service Requests Report - July 2023	23/1247270	103

Signatories Ngā Kaiwaitohu

Authors

Liz Beaven - Community Board Advisor

Steffi Brightwell - Community Development Advisor

Leonie Hall - Support Officer

Jane Harrison - Community Development Advisor

Philipa Hay - Community Development Advisor

Natasha McDonnell - Banks Peninsula Governance Advisor

Trisha Ventom - Community Recreation Advisor

Andrea Wild - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

Matthew Pratt - Acting Head of Community Support and Partnerships

Name	Subject
Duvauchelle Reserve Committee – Unconfirmed Minutes	17 July 2023
Diamond Harbour Reserve Committee – Unconfirmed Minutes	10 July 2023
Okains Bay Reserve Committee – Confirmed Minutes	21 June 2023
Garden of Tane Reserve Committee – Confirmed Minutes	23 March 2023
Garden of Tane Reserve Committee – Confirmed Minutes	10 May 2023
Garden of Tane Reserve Committee – Unconfirmed Minutes	13 June 2023
Okains Bay Reserve Committee – Unconfirmed Minutes	16 August 2023
Stanley Park Reserve Committee – Unconfirmed Minutes	16 August 2023

No.	Title	Reference	Page
a ⇩	Diamond Harbour Reserve Committee Unconfirmed Minutes - 10 July 2023	23/1246687	27
b ⇩	Duvauchelle Reserve Committee Unconfirmed Minutes - 17 July 2023	23/1434136	29
c ⇩	Okains Bay Reserve Committee Confirmed Minutes- 21 June 2023	23/1345186	31
d ⇩	Garden of Tane Reserve Committee Confirmed Minutes - 23 March 2023	23/1291200	34
e ⇩	Garden of Tane Reserve Committee Confirmed Minutes - 10 May 2023	23/1291201	36
f ⇩	Garden of Tane Reserve Committee Unconfirmed Minutes - 13 June 2023	23/1291202	40
g ⇩	Okains Bay Reserve Committee Unconfirmed Minutes - 16 August 2023	23/1345153	44
h ⇩	Stanley Park Reserve Committee Unconfirmed Minutes - 16 August 2023	23/1345398	48

Subject	Presenter(s)	Unit/Organisation
Akaroa Rubbish Bins Replacement	Kerri Bowen	Team Leader Parks Sector Banks Peninsula

7. Reserve Committee Meeting Minutes
Reference / Te Tohutoro:	23/1191796
Report of / Te Pou Matua:	Natasha McDonnell, Banks Peninsula Governance Advisor, Natasha.McDonnell@ccc.govt.nz
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

8. Briefings
Reference / Te Tohutoro:	23/1297306
Report of / Te Pou Matua:	Liz Beaven, Community Board Adviser
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

10. Rapaki Bay Drain name change
Reference / Te Tohutoro:	23/1200549
Report of / Te Pou Matua:	Paul Dickson, Drainage Engineer, Three Waters Unit
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)