Agenda of Waipuna Halswell-Hornby-Riccarton Community Board

Waipuna Halswell-Hornby-Riccarton Community Board

10 August 2023

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Waipuna

Halswell-Hornby-Riccarton Community Board

Open Minutes

Date: Thursday 13 July 2023

Time: 4.30pm

Venue: Horoeka Room, Rārākau: Riccarton Centre,
199 Clarence Street, Christchurch

Present

Chairperson

Deputy Chairperson

Members

Helen Broughton

Marie Pollisco

Sarah Brunton

Henk Buunk

Gamal Fouda

Tyla Harrison-Hunt

Andrei Moore

Debbie Mora (via audio/visual link)

Mark Peters

Jessica Garrett

Manager Community Governance, Halswell Hornby Riccarton

941 6289

Jessica.Garrett@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga: All together

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved HHRB/2023/00048

That the apology received from Gamal Fouda for lateness, be accepted.

Mark Peters/Marie Pollisco Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved HHRB/2023/00049

That the minutes of the Waipuna Halswell-Hornby-Riccarton Community Board meeting held on Thursday, 15 June 2023 be confirmed.

Mark Peters/Andrei Moore Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Cycle networks

Stephen Wood spoke on behalf of “Wednesday Wheelies” cycling group regarding the group’s observations of Christchurch cycle networks.

Mr Wood noted that there is a variety of categories of cyclist, ranging from nervous to confident. The” Wednesday Wheelies” cycling group caters to interested but concerned riders and provides rides for 40-50 riders per week in groups with leaders along mapped routes. The group users major cycle routes where these are available and tries to find connections between routes that avoid major arterials.

Mr Wood encouraged the Board to look at safer speed limits on roads and to provide better connections to major cycle routes where possible.

After questions from members, the Chairperson thanked Mr Wood for his presentation.

Attachments

a Presentation - Stephen Wood

Gamal Fouda joined the meeting at 4.37pm.

4.2

Barriers to public transport survey

David Hawke, Secretary and Adele Geradts, Treasurer, spoke on behalf of Halswell Residents’ Association outlining the results of a public transport survey undertaken by the Association. There have been 240 respondents so far who commented on a number of matters including accessibility to the bus service, safety and adequacy of bus shelters.

The results have been presented to the Canterbury Regional Council (Environment Canterbury) that has advised that the upcoming proposed review of the Number 7 Halswell bus service will not go ahead and it is proposed that the frequency of buses of the Number 5 Hornby bus service will be increased.

After questions from members, the Chairperson thanked Mr Hawke and Ms Geradts for their presentation.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

6.1

Vishal Makwana presented a petition (undertaken via an online portal) with 133 signatories containing a request to upgrade the Awatea Park Playground:

The prayer of the petition states:

As a resident of the Awatea Park subdivision, I am writing to ask for support in improving the Awatea Park Playground. Currently, the playground lacks adequate resources and is not meeting the needs of the growing number of families in our community.

Mr Makwana advised that the park is sited within a subdivision of 200 houses however, he considers that it is not well used owing to the fact that it does not have a suitable range of play equipment. Mr Makwana would like to see the park upgraded with additional equipment added, particularly a set of swings. He advised that he has already spoken to Council Parks staff who have advised that there is currently no funding available for an upgrade.

After questions from members, the Chairperson thanked Mr Makwana for his presentation.

Community Board Resolved HHRB/2023/00050

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the petition requesting improvement of Awatea Park Playground.

2. Refers the issues raised in the petition to staff for investigation and advice for the possible upgrade of Awatea Park Playground with additional play equipment including a set of swings.

Mark Peters/Marie Pollisco Carried

Attachments

a Petition - Request for improvement of Awatea Park Playground

7. Notice of Motion - Pedestrian access on Sabys and Dunbars Roads, Halswell
	Board Comment The Board discussed the Notice of Motion included in the agenda and noted that there have been concerns for some time about the safety of pedestrian access across Sabys and Dunbars Roads.
	Notice of Motion to the Waipuna Halswell-Hornby-Riccarton Community Board That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Requests staff investigate safe pedestrian access between Halswell School and Country Palms (Sabys Road) as well as between Oaklands School and Aidanfield (Dunbars Road).
	Community Board Resolved HHRB/2023/00051 Part C That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Requests staff investigate and provide advice on safe pedestrian access between Halswell School and Country Palms (Sabys Road) as well as between Oaklands School and Aidanfield (Dunbars Road). Andrei Moore/Debbie Mora Carried
	The resolution was carried unanimously.

8. Waterloo Reserve no 2- Proposed lease - Rodbenders Inc

Community Board Resolved HHRB/2023/00052 (Original Officer recommendations accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Grants a ground lease to Rodbenders Inc. pursuant to s138 of the Local Government Act 2002, for a lease period of 33 years including renewals for an area of approximately 799 square metres being part of Part RS 3303-CB394/29 as shown on the plan described as Attachment A in the report on the meeting agenda.

2. Authorises the Manager Property Consultancy to conclude negotiation and administer the terms and conditions of the lease.

Mark Peters/Tyla Harrison-Hunt Carried

9. 22 Tyne Street - Proposed No Stopping Restrictions

Community Board Resolved HHRB/2023/00053 (Original Officer recommendations accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in 2 below.

2. Approves in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times on the north-east side of Tyne Street, commencing at a point 21.5 metres from its intersection with Blenheim Road and extending in a south-easterly direction for a distance of nine metres.

3. Approves that 1 to 2 take effect when parking signage and/or road markings that evidence the restrictions described in the report on the meeting agenda are in place (or removed in the case of revocations).

Tyla Harrison-Hunt/Sarah Brunton Carried

10. Whitburn Avenue Proposed No Stopping Restrictions

Community Board Resolved HHRB/2023/00054 (Original Officer recommendations accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, and as shown on Attachment A to the report on the meeting agenda (Plan TG144380, Issue 1, dated 17/5/2023) that the stopping of vehicles be prohibited at any time on the south eastern side Whitburn Avenue commencing at a point 44 metres north east its intersection with Milns Road and extending in a north easterly direction for a distance of eight metres.

2. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in 1.

3. Approves that resolutions 1 to 2 take effect when parking signage and/or road markings that evidence the restrictions described in 1. and 2. are in place (or removed in the case of revocations).

Marie Pollisco/Gamal Fouda Carried

11. 83 Clyde Road- Proposed Parking Restrictions

Community Board Resolved HHRB/2023/00055 (Original Officer recommendations accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 and as shown on Attachment A to the report on the meeting agenda (Plan TG135672 dated 23/05/2023) approves that parking be restricted to a maximum of three minutes on the western side of Clyde Road commencing at a point 139 metres south of its intersection with Creyke Road and extending in a southerly direction for a distance of 29 metres.

2. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in 1 and 3.

3. Approves that resolutions 1 to 2 take effect when the traffic control devices that evidence the restrictions described in 1 and 2 are in place (or removed, in the case of revocations).

Tyla Harrison-Hunt/Marie Pollisco Carried

12. Oakridge Street - Proposed Stop Controls

Community Board Resolved HHRB/2023/00056 (Original Officer recommendations accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves, pursuant to Clause 6 of the Christchurch City Council Traffic and Parking Bylaw 2017, that a Stop control be placed against Oakridge Street at its intersection with Nicholls Road, as shown in Attachment A to the report on the meeting agenda, Plan TG144372 dated 28/04/ 2023.

2. Approves, pursuant to Clause 6 of the Christchurch City Council Traffic and Parking Bylaw 2017, that a Stop control be placed against Oakridge Street at its intersection with Wales Street, as shown in Attachment A to the report on the meeting agenda, Plan TG144372 dated 28/04/2023.

3. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in 1,2 or 4.

4. Approves that resolutions 1 to 3 take effect when parking signage and/or road marking that evidence the restrictions described in 1,2 and 3 are in place (or removed in the case of revocations).

Henk Buunk/Andrei Moore Carried

13. Halswell Road at Village Lane - Proposed Bus Stop Markings

Community Board Resolved HHRB/2023/00057 (Original Officer recommendations accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 and that a bus stop be installed on the north eastern side of SH75 Halswell Road commencing at a point 51 metres south east of its intersection with William Brittan Avenue and extending in a south easterly direction for a distance of 14 metres as shown on Attachment A to the report on the meeting agenda (Plan TG135680, Issue 1, dated 9/5/2023) .

2. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in 1. and 3.

3. Approves that resolutions 1 to 2 take effect when parking signage and/or road marking that evidence the restrictions described in 1. and 2. are in place (or removed in the case of revocations).

Andrei Moore/Marie Pollisco Carried

14. Redundant Mobile Library Bus Stops

Community Board Resolved HHRB/2023/00058 (Original Officer recommendations accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Revokes the bus parking space restricted to Mobile Library Vehicles Only on Tuesdays from 10am-11am on the eastern side of Kirk Road commencing at a point 65 metres north of its intersection Banks Street and extending in a northerly direction for a distance of 20 metres. (40 Kirk Road).

2. Revokes the bus parking space restricted to Mobile Library Vehicles Only on Tuesdays from 11am- 12pm on the eastern side of Hei Hei Road commencing at a point 40 metres south of its intersection with Buchanans Road and continuing in a south westerly direction for a distance of 20 metres. (126 Hei Hei Road).

3. Revokes the bus parking space restricted to Mobile Library Vehicles Only on Tuesdays from 12pm- 1pm on the northern side of Wycola Avenue commencing at a point 100 metres west of its intersection with Hei Hei Road and continuing in a westerly direction for a distance of 20 metres. (8 Wycola Avenue).

4. Revokes the bus parking space restricted to Mobile Library Vehicles Only on Thursdays and Fridays from 9am to 11am on the southern side of Nicholls Road commencing at a point 65 metres east of its intersection of Rearsby Drive and continuing in an easterly direction for a distance of 20 metres. (9 Nicholls Road).

5. Revokes the bus parking space restricted to Mobile Library Vehicles Only on Fridays from 11am- 12pm on the northern side of Balcairn Street commencing at a point 200 metres west of its intersection with Ensign Street and continuing in a westerly direction for a distance of 20 metres. (26 Balcairn Street).

6. Revokes the bus parking space restricted to Mobile Library Vehicles Only on Fridays from 12pm- 2pm on the north west side of Bibiana Street commencing at a point 96 metres south west of its intersection with Kinsella Crescent and continuing in a south westerly direction for a distance of 20 metres. (23 Kinsella Crescent- Bibiana Street frontage).

7. Revokes the bus parking space restricted to Mobile Library Vehicles Only on Thursdays from 11am- 12pm on the western side of Lancewood Drive commencing at a point 33 metres north of its intersection with Westlake Drive and continuing in a northerly direction for a distance of 20 metres. (54 Lancewood Drive).

8. Revokes the bus parking space restricted to Mobile Library Vehicles Only on Thursdays from 12pm- 1pm on the eastern side of Ensign Street commencing at a point 270 metres north of its intersection with Lillian Street and continuing in a northerly direction for a distance of 20 metres. (38 Ensign Street).

9. Approves that resolutions 1 to 8 take effect when parking signage and/or road marking that evidence the restrictions described in 1 to 8 are removed.

Mark Peters/Gamal Fouda Carried

Suspension of Standing Orders

Community Board Resolved HHRB/2023/00059

That pursuant to Standing Orders 3.5 (Temporarily Suspension of Standing Orders), the following Standing Orders be suspended to enable informal discussion regarding Agenda Item 15:

17.5 Members may speak only once.

18.1 General procedure for speaking and moving motions.

Helen Broughton/Gamal Fouda Carried

Resumption of Standing Orders

Community Board Resolved HHRB/2023/00060

That the Standing Orders set aside above, be resumed.

Sarah Brunton/Marie Pollisco Carried

15. Waipuna Halswell-Hornby-Riccarton Community Board Youth Development Fund - Delegation
	Community Board Resolved HHRB/2023/00061 (Original Officer recommendations accepted without change) Part C That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Establishes the 2023-24 Halswell-Hornby-Riccarton Youth Development Fund. 3. Adopts the following decision-making process on the allocation of 2023-24 Waipuna Halswell-Hornby-Riccarton Youth Development Fund grant applications of over $350: a. Application details and staff recommendations to be sent to all Board members via email with a request for a response within two business days. b. The response of at least five members with the same decision (approval, decline or amendment) will constitute the Board decision. c. In the event that less than five members respond within two business days, the Board decision will be taken to be decline. 4. Adopts the eligibility and criteria for the 2023-24 Halswell-Hornby-Riccarton Youth Development Fund as follows: a. An application from, or on behalf of a young person(s) aged between 12 and 25 years of age living in the Halswell, Hornby or Riccarton wards. b. The projects applied for will be for the development of personal growth or sporting representation. c. Individual applicants can receive a maximum of three youth development grants with a limit of one grant in any financial year (July to June). Further applications may be accepted on exceptional circumstances. d. Applicants will be required to provide a report back on their project. 5. Requests that all decisions on grants be reported to the Board in Community Board Area Reports. Tyla Harrison-Hunt/Marie Pollisco Carried
	Debbie Mora abstained.
	Community Board Resolved HHRB/2023/00062 (Original Officer recommendations accepted without change) 2. Delegates to the Halswell-Hornby-Riccarton Community Governance Manager to decide grants up to and including $350 from the 2023-24 Halswell-Hornby-Riccarton Youth Development Fund. The division was declared carried* by 6 votes to 3 votes the voting being as follows:* *For:* Marie Pollisco, Sarah Brunton, Henk Buunk, Gamal Fouda, Tyla Harrison-Hunt and Andrei Moore *Against:* Helen Broughton, Debbie Mora and Mark Peters. Tyla Harrison-Hunt/Marie Pollisco Carried

16. Waipuna Halswell-Hornby-Riccarton Community Board Discretionary Response Fund 2023-24 Applications - Church Corner Toy Library Incorporated and Nepal New Zealand Friendship Society of Canterbury Incorporated

Community Board Resolved HHRB/2023/00063 (Original Officer recommendations accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves a grant of $3,333 from its 2023-24 Discretionary Response Fund to Church Corner Toy Library Incorporated for wages and the community mural project.

2. Approves a grant of $3,000 from its 2023-24 Discretionary Response Fund to Nepal New Zealand Friendship Society of Canterbury Incorporated for the weekly integrated activities.

Helen Broughton/Gamal Fouda Carried

17. Waipuna Halswell-Hornby-Riccarton Community Board Area Report - July 2023

Board Comment

The Board noted that the advertised period for Summer with your neighbours applications is restrictive.

Community Board Resolved HHRB/2023/00064 (Original Officer recommendations accepted without change)

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the Waipuna Halswell-Hornby-Riccarton Community Board Area Report for July 2023.

Mark Peters/Sarah Brunton Carried

18. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on the following topics:

· A presentation was shown outlining the Riccarton Collective vision that is being developed within the community.

· It was noted that there are three alcohol licensing applications pending in Hornby.

· It was noted that Tree Planting Plans consultation is currently underway.

· It was noted that engagement on the Draft Greater Christchurch Spatial Plan and early engagement on the Long Term Plan is currently underway.

· It was noted that the Riccarton Bush Trust is currently seeking funds for its bush enhancement programme.

· It was noted that further submissions on Plan Changes 13 and 14 are currently being called for.

Attachments

a Presentation - The Riccarton Collective

18.1 Dumfries Drive, Hei Hei - Parking congestion

It was noted that there is local concern about parking congestion on Dumfries Drive, Hei Hei. Workers at a nearby factory appear to be parking on the street all day leaving little parking available for residents and their visitors.

The Board requests staff advice on the need for parking restrictions in Dumfries Drive, Hei Hei to manage residents and workers parking requirements.

18.2 Wilmers Road, Hornby - Footpath Request

It was noted that there is no footpath on one side of Wilmers Road, Hornby, between Awatea Road and Schofield Lane, impeding pedestrian access.

The Board requests that staff investigate the lack of a footpath on Wilmers Road between Awatea Road and Schofield Lane, Hornby and provide advice on whether a footpath can be installed.

18.3 Rannoch Drive, Broomfield - Traffic Speed

There is local concern about excessive speed on Rannoch Drive, Broomfield and it was noted that a number of vehicles have been crossing the centre line of the road.

The Board requests that staff investigate the speed of vehicles travelling along Rannoch Drive, Broomfield and provide advice on any measures that could be implemented to reduce excessive speed and deter vehicles from crossing the centre line of the road.

18.4 Sir John McKenzie Drive, Yaldhurst - Pedestrian safety

It was noted that Sir John McKenzie Drive, Yaldhurst, is busy with a lot of traffic. There is local concern regarding safe pedestrian crossing of the road.

The Board requests that staff investigate pedestrian safety on Sir John McKenzie Drive, Yaldhurst, and provide advice on the need for installation of a pedestrian crossing facility.

18.5 Milns Road, Halswell - Pedestrian access

It was noted that the footpath on Milns Road, Halswell, ends adjacent to the property owned by the Ministry of Education located between Old Red Barn Road and William Brittan Avenue, and there is inadequate provision for pedestrians to access the road at that point as shown in the tabled photographs.

The Board requests that staff investigate extending the footpath from the end of the existing footpath and the roadway on Milns Road, Halswell, to facilitate pedestrian access.

Attachments

a Photos - Milns Road

18.6 Cashmere Road, Halswell - Footpath

It was noted that there is no footpath on Cashmere Road, Halswell, between the new subdivisions and the Halswell Quarry Park and this makes it unsafe for pedestrians including cyclists and people pushing prams as shown in the tabled photographs.

The Board requests that staff investigate pedestrian access along Cashmere Road between Halswell Quarry Park and Sutherlands Road and provide advice on the provision of a footpath in that area.

Attachments

a Photos - Cashmere Road

18.7 Caulfield Avenue, Longhurst – Street Lighting

There is local concern about the low level of street lighting on Caulfield Avenue, Longhurst.

The Board requests that staff investigate the standard of street lighting on Caulfield Avenue, Longhurst, between Hamill Road and Noodlum Way and advise whether lighting improvements can be made.

18.8 Westlake Reserve, Halswell - Advisory signage

It was noted that the lake in Westlake Reserve, Halswell is very deep and there is a concern that the public is unaware of the safety issues arising from this.

The Board requests that staff investigate and provide advice to the Board on the possible provision of signage warning the depth of the lake on Westlake Reserve, Halswell.

Karakia Whakamutunga: All together

Meeting concluded at 6.46pm.

CONFIRMED THIS 10TH DAY OF AUGUST 2023

Helen Broughton

Chairperson

Waipuna Halswell-Hornby-Riccarton Community Board

10 August 2023

7. Community Parks Urban Forest Planting Plan
Reference / Te Tohutoro:	23/1092581
Report of / Te Pou Matua:	Toby Chapman, City Arborist (toby.chapman@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 By making a decision the Community Board will be excercising its delegation to approve and adopt any new landscape development plan for parks and reserves provided the design within the policy and budget set by the Council.

1.2 Following the adoption of the citywide Urban Forest Plan, staff have produced the first set of planting schemes for the city. One plan has been completed for each Community Board area with low canopy Wards having additional plans proposed.

1.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by assessing the impact that planting these parks would have on the city. Staff have also taken steps to minimise the impact of this planting through the use of species selection and tree placement.

1.4 For any planting to occur this planting season a decision of the Board is required.

1.5 Funding for this programme is provided by the crown through the Better Off funding programme for the initial years of the programme.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves the urban forest planting plan for De Lange Reserve as shown in Attachment A to the report on the meeting agenda.

2. Approves the urban Forest planting plan for Marama Park as shown in Attachment B to the report on the meeting agenda.

3. Approves the urban Forest planting plan for Tautoru Park as shown in Attachment C to the report on the meeting agenda.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Staff have produced plans for De Lange Reserve, Marama and Tautoru Park to provide for a significant increase in tree planting. These plans have been designed in alignment with the Urban Forest Plan with a focuses on increasing the cities canopy cover, in particular within the open space environment. Plans for these parks have been altered based on feedback, post consultation.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1.1 Adoption of plans that went out for consultation with no changes.

Advantages:

4.1.2 Plans will be the same as those that went out for consultation.

Disadvantages:

4.1.3 The consulted plans received some submissions that highlighted concerns about species choice. Some of the trees within some of the plans were identified as weed species or not appropriate for the space. We also had some discrepancies in the mature size of particular species.

4.1.4 We also received constructive feedback, with some submitters providing their local knowledge of what species do well in different areas.

4.1.5 Staff will use this feedback to update our tree planting guidelines.

4.2 Plans are not approved.

Advantage:

4.2.1 If Community board have significant concerns with the plans they would have the opportunity make changes.

Disadvantage:

4.2.2 Staff have a limited tree planting season (ending in September). If plans are not approved, no planting will be able to occur this year.

5. Detail Te Whakamahuki

5.1 Between 30 June and 17 July we released 14 tree planting plans for public consultation. To help raise awareness of the consultations, we emailed some key stakeholders, promoted the consultation via a story on Newsline, and put up signage at key points in each park with a link to the Have Your Say page.

5.2 We received 145 submissions during the consultation period. Some of the submissions were general and related to all of the plans, while others were specific to a park or parks.

5.3 Of the general submissions (36), a significant proportion were related to species selection, or indicating a preference for a greater representation of native trees. Staff have taken this onboard and will be adjusting the tree species for each park accordingly.

5.4 Some submissions also highlighted concerns around ongoing maintenance of the trees. As part of the parks planting programme, all trees will be maintained for the first seven years before being included in our normal tree maintenance programme.

5.5 We received one submission that was in support of all tree planting plans in the Waipuna Halswell-Hornby-Riccarton Community Board area.

5.6 We received 12 submissions relating specifically to De Lange Reserve, the majority of which raised concerns about shading, height of trees, damage from tree roots and loss of open space.

5.7 Tautoru Park received five submissions - three of which were specifically concerned about the proposed species selection for the park. Staff have taken this on board and will be altering the species.

5.8 Marama Park received three submissions – one in support, one wanting all native species and one raising concerns about shading.

5.9 Internal feedback also advised staff that a Cultural Impact Assessment was undertaken on the subdivision where Marama and Tautoru Parks are located. The assessment determined that species should be locally sourced natives.

5.10 As a result of this feedback, the following adjustments have been made to the plans:

5.10.1 De Lange Reserve

· Some proposed new plantings have been taken away to reduce the impact on the open space within the park.

· Tree species of a smaller size will be selected to further reduce the impact of shading on the neighbouring property.

5.10.2 Tautoru Park

· Species will be changed to locally sourced natives.

5.10.3 Marama Park

· Species will be changed to locally sourced natives.

5.11 A planting plan was also produced for Branston Park. This received a high number on submissions from neighbouring properties requesting that the existing trees are also assessed as part of this planting plan. Staff are working through this feedback and will be undertaking an assessment of the existing trees before bringing a report back to the board.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

6.1 This report supports the Council's Long Term Plan (2021 - 2031):

6.2 Parks, Heritage and Coastal Environment

6.2.1 Activity: Parks and Foreshore

· Level of Service: 6.8.2.1 Increasing tree canopy in Parks - A net increase in total number of trees is achieved (1:2 replacement policy), with a minimum of 50% of the trees being medium to very large species.

Policy Consistency Te Whai Kaupapa here

6.3 The decision is consistent with Council’s Urban Forest Plan and other relevant Policies.

6.4 All planting will be in alignment with the Tree Policy, Infrastructure Design Standards and Construction Standard Specification.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.5 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.6 The decision involves a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.7 Mana Whenua values, as expressed in the Mahaanui Iwi Management Plan, have been incorporated into the Urban Forest Plan. These planting plans are part of the implementation of this plan.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.8 The decisions in this report are likely to:

6.9 Contribute positively to adaptation to the impacts of climate change.

6.10 Contribute positively to emissions reductions.

6.11 The plans will result in an increase in canopy cover across the city. As trees sequester carbon, this will have a positive impact on the Councils emissions reduction.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.12 The trees have been planted with a setback from paths to avoid issues relating to roots and adjacent infrastructure.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – Estimated $120,000

7.2 Maintenance/Ongoing costs - $nil (included in the implementation costs)

7.3 Funding Source – Better off funding

Other He mea anō

7.4 Funding for this project has already been acquired through the better off fund.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Council has the delegation to plant trees within the Park.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.2 There is no legal context, issue or implication relevant to this decision.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 The greatest risk to this project is the availability of trees and the ability to plant the trees before the end of the planting season.

9.2 If trees are not available or planting is not able to be completed, these parks will be completed during the next planting season.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	De Lange Reserve	23/1190475	24
b ⇩	Tautoru Park	23/1190479	36
c ⇩	Marama Park	23/1190483	48
d ⇩	Submissions table	23/1194432	60

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Natasha di Michele - Personal Assistant

Toby Chapman - City Arborist

Katy McRae - Head of Communications & Engagement

Approved By

Al Hardy - Manager Community Parks

Waipuna Halswell-Hornby-Riccarton Community Board

10 August 2023

8. Athol/Waimairi Safety Improvements
Reference / Te Tohutoro:	23/831039
Report of / Te Pou Matua:	Gemma Dioni, Senior Transportation Engineer (Gemma.Dioni@ccc.govt.nz) Kiran Skelton, Engagement Advisor (Kiran.Skelton@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Lynette Ellis, Head of Transport & Waste Management (Lynette.Ellis@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider approval of safety improvements and bus stop changes on Waimairi Road. The scheme will improve safety for people travelling on foot and increase accessibility to public transport by having a safe priority crossing.

1.2 The report has been written in response to a request from Environment Canterbury following the decision in September 2022 to make Waimairi Road the permanent route for the Orbiter bus service.

1.3 The decisions in this report are of medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the number of potential affected parties (bus users, car users, cyclists, pedestrians - including a large amount of University of Canterbury students). The benefits of the project are medium to high because it lowers the speed of vehicles using Waimairi Road but also because it provides a significant benefit to pedestrian and cyclist commuters from University of Canterbury and from the surrounding area.

1.4 The community engagement and consultation outlined in this report reflect the assessment.

1.5 The recommended option is to construct a raised zebra crossing, build outs, and new road markings in accordance with Attachment A.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

Road Layout changes

1. Approves the scheme design as detailed on planTG135679 in Attachment A to the report on the meeting agenda.

2. Approves that a pedestrian crossing be installed on Waimairi Road, located three metres south of its intersection with Athol Terrace, in accordance with Section 8.2 of the Land Transport Rule – Traffic Control Devices: 2004 and as detailed on Attachment A to the report on the meeting agenda. Cycle precedence over a roadway at a crossing is achieved by placing give-way controls against the roadway approaches (Land Transport (Traffic Control Devices) Rule Clause 11.4(5).

Parking and stopping restrictions

3. Approves pursuant to the Christchurch City Council Traffic and Parking Bylaw 2017 and Part 21 of the Local Government Act 1974.

a. that the stopping of vehicles be prohibited at any time on the north side of Athol Terrace commencing at its intersection with Waimairi Road and extending in a westerly direction for a distance of 16 metres.

b. that the stopping of vehicles be prohibited at any time on the south side of Athol Terrace commencing at its intersection with Waimairi Road and extending in a westerly direction for a distance of 17.5 metres.

c. that the stopping of vehicles be prohibited at any time on the west side of Waimairi Road commencing at its intersection with Athol Terrace and extending in a northerly direction for a distance of 21 metres.

d. that the stopping of vehicles be prohibited at any time on the west side of Waimairi Road commencing at its intersection with Athol Terrace and extending in a southerly direction for a distance of 35 metres.

e. that a Bus Stop be installed on the west side of Waimairi Road commencing at a point 35 metres south of its intersection with Athol Terrace and extending in a southerly direction for a distance of 14 metres.

f. that the stopping of vehicles be prohibited at any time on the west side of Waimairi Road commencing at a point 49 metres south of its intersection with Athol Terrace and extending in a southerly direction for a distance of 19 metres.

g. that the stopping of vehicles be prohibited at any time on the east side of Waimairi Road commencing at its intersection with Homestead Lane and extending in a northerly direction for a distance of 12 metres.

h. that the stopping of vehicles be prohibited at any time on the east side of Waimairi Road commencing at a point 31 metres north of its intersection with Homestead Lane and extending in a northerly direction for a distance of 19 metres.

i. that the stopping of vehicles be prohibited at any time on the east side of Waimairi Road commencing at a point 80 metres north of its intersection with Homestead Lane and extending in a northerly direction for a distance of 17 metres.

j. that the stopping of vehicles be prohibited at any time on the east side of Waimairi Road commencing at its intersection with Homestead Lane and extending in a southerly direction for a distance of 38 metres.

k. that a Bus Stop be installed on the east side of Waimairi Road commencing at a point 38 metres south of its intersection with Homestead Lane and extending in a southerly direction for a distance of 38 metres.

l. that the stopping of vehicles be prohibited at any time on the east side of Waimairi Road commencing at a point 52 metres south of its intersection with Homestead Lane approvesand extending in a southerly direction for a distance of 8 metres.

Bus passenger shelter resolution

4. Approves pursuant to Section 339(1) of the Local Government Act 1974 the installation of a bus passenger shelter on the west side of Waimairi Road (beside 52 Athol Terrace) commencing at a point 32 metres southwest of its intersection with Athol Terrace and extending in a southerly direction for a distance of approximately 3.6 metres.

5. Revoke s any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 7-9 above.

6. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in are in place (or removed in the case of revocations).

That the Waipuna Halswell-Hornby-Riccarton Community Board recommends to the Council that it:

7. Resolves that the pathway on the west side of Waimairi Road, commencing at its intersection with Athol Terrace and extending in a southerly direction for a distance of 16 metres be a bi-directional shared pedestrian/cycle pathway in accordance with section 11.4 of the Land Transport Act – Traffic Control Devices Rule: 2004, as detailed on Attachment A to the report on the meeting agenda.

8. Resolves that the pathway on the south side of Athol Terrace, commencing at its intersection with Waimairi Road and extending in a westerly direction for a distance of 17 metres be a bi-directional shared pedestrian/cycle pathway in accordance with section 11.4 of the Land Transport Act – Traffic Control Devices Rule: 2004, as detailed on Attachment A to the report on the meeting agenda.

9. Resolves that the pathway on the east side of Waimairi Road, commencing at its intersection with Homestead Lane and extending in a southerly direction for a distance of 27 metres be a bi-directional shared pedestrian/cycle pathway in accordance with section 11.4 of the Land Transport Act – Traffic Control Devices Rule: 2004, as detailed on Attachment A to the report on the meeting agenda.

10. Resolves that the pathway on the south side of Homestead Lane, commencing at its intersection with Waimairi Road and extending in an easterly direction for a distance of 5 metres be a bi-directional shared pedestrian/cycle pathway in accordance with section 11.4 of the Land Transport Act – Traffic Control Devices Rule: 2004, as detailed on Attachment A to the report on the meeting agenda.

11. Resolves that a special vehicle (cycle) lane be installed on the west side of Waimairi Road for northbound cyclists only, starting from a point 67 metres south of the intersection of Athol Terrace and extending in a northerly direction for a distance of 96 metres, as detailed on Attachment A to the report on the meeting agenda.

12. Resolves that a special vehicle (cycle) lane be installed on the east side of Waimari Road for southbound cyclists only, starting from a point 17 metres north of the intersection with Homestead Lane and extending in a southerly direction for a distance of 77 metres, as detailed on Attachment A to the report on the meeting agenda.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 In 2022, Environment Canterbury (ECan) undertook community consultation to seek residents' feedback on the possibility of rerouting the Orbiter Route from Waimairi Road to Ilam Road. However, after reviewing and considering the feedback, ECan’s Council decided, in early September 2022 to make the Waimairi Road route permanent.

3.2 As part of this decision, ECan requested that Christchurch City Council (CCC) explore the feasibility of establishing a new northbound bus stop on Waimairi Road, close to Athol Terrace. This proposed stop aims to improve access to the Orbiter Route and cater to the existing bus patronage, especially among the large number of university students and residents at the Parkstone Retirement Village accessing the Orbiter Route.

3.3 To address the crossing demands at this location, ECan have also asked Council to explore pedestrian improvements, such as a safe crossing facility. The aim is to make this area safer and more convenient for pedestrians, particularly those who rely on the bus service.

3.4 Further opportunities to improve general safety and cycling facilities at the intersection were identified by staff, and an external consultant was engaged to develop a solution for this location.

3.5 The recommendations in this report will help to improve safety and access by:

· Installing a new northbound bus stop on Waimairi Road south of Athol Terrace with a shelter.

· Implementing kerb changes on both sides of Waimairi Road and Athol Terrace at the intersection to narrow the roads and reduce crossing distances.

· Relocating the existing southbound bus stop and shelter slightly south as a result of the kerb realignment on the east side of Waimairi Road.

· Constructing a raised safety platform on Waimairi Road south of Athol Terrace, accommodating dual pedestrian and cycle priority crossings.

· Implementing localised sections of cycle lanes on Waimairi Road through the intersection.

· Establishing a shared path on the southwest corner of the Waimairi Road – Athol Terrace intersection that enables cyclists to safely access the crossing facility.

· Creating a shared path on the east side of Waimairi Road between the proposed crossing and Homestead Lane. The scheme plan also indicates the shared path extending into Homestead Lane, however this is subject to University of Canterbury approval.

· Requiring the removal of approximately seven on-street parking spaces.

4. Alternative Options Considered Ētahi atu Kōwhiringa

Maintain the status quo

4.1 The advantages of this option include:

4.2.1 Retains on-street parking spaces.

4.2 The disadvantages of the option include:

4.3.1 Does not address the pedestrian crossing improvements requested by Environment Canterbury.

Implementation of a pedestrian refuge island

4.3 The advantages of this option include:

4.3.1 Lower cost option.

4.4 The disadvantages of the option include:

4.4.1 Requires removal of approximately 13 on-street parking spaces.

4.4.2 Would not provide priority for people crossing and needing to access the bus stops. The platform will provide for a level crossing, making it easier for people who use assisted devices or are pushing prams etc to cross at this location.

5. Detail Te Whakamahuki

5.1 Waimairi Road between Peer Street and Riccarton Road provides access to the University of Canterbury, residential properties and the Bush Inn/Church Corner Town Centre.

5.2 Under the Waka Kotahi One Network Framework Classification, Waimairi Road is an urban connector. It has one lane in each direction and on street parking. There are no dedicated cycling facilities on Waimairi Road, however the Puari ki Pū-taringa-motu Uni-Cycle route is accessible to the east via Homestead Lane.

5.3 Christchurch City Council’s traffic count database shows that in May 2023, Waimairi Road had approximately 8700 vehicles per day, with 4.7% classified as heavy vehicles. The 85^th percentile speed is 52.4 km/h for northbound vehicles and 51.5km/h for southbound vehicles. The mean speed is approximately 45.5km/h in each direction.

5.4 There are no midblock pedestrian crossings on Waimairi Road. There is one crossing to the north at the intersection of Peer Street/Waimairi Road. This is approximately 180 metres away from Athol Terrace.

5.5 The Waka Kotahi Crash Analysis System (CAS) was used to gain an understanding of any underlying safety issues on Waimairi Road at the crossing location and on the approaches. Six crashes were recorded, including five at the intersection of Waimairi Road/Athol Terrace, and one to the south, between 2013 and 2022 (inclusive). There were two minor injury crashes recorded and four non-injury crashes.

5.6 The University, School, Retirement village and people commuting through this area means that there is medium to high pedestrian and cycle activity on Waimairi Road depending on the time of day. So, although the crash history does not show any underlying safety concerns, the current road layout is not conducive to a safe pedestrian and cyclist environment due to the width of the road and size of the intersection particularly with Athol Terrace.

5.7 In response to submissions, staff revised the landscape plan to relocate the proposed position of the bus shelter. Letters were sent to the property owner of 52 Athol Terrace, but no response was received. The property was also visited, and the tenants expressed their satisfaction with the changes.

5.8 If approved, the recommendations will be implemented within the current financial year.

5.9 The decision affects the following wards/Community Board areas:

5.9.1 Riccarton Ward

5.9.2 Halswell/Hornby/Riccarton Community Board

6. Community Views and Preferences Ngā mariu ā-Hāpori

Public Consultation Te Tukanga Kōrerorero

6.1 Early engagement commenced in March 2023 with the following key stakeholders: University of Canterbury, Ilam Apartments, Tupuanuku, Arcady Hall (formerly Bishop Julius), College Hall, University of Canterbury Students Association (UCSA), and Bupa Parkstone Retirement Village.

6.1.1 Meetings were held with the directly affected halls, Arcady Hall and Ilam Apartments. Two concept design options were presented: option 1 proposed a pedestrian refuge island, and option 2 proposed a dual raised safety platform. Both affected halls expressed a preference for option 2.

6.1.2 A round table meeting was organised with University of Canterbury, Ilam Apartments, Tupuanuku, Arcady Hall, College Hall and UCSA to gather their feedback on the two options mentioned earlier, all stakeholders unanimously preferred option 2.

6.1.3 Bupa Parkstone Retirement Village was engaged by phone and email conversations and preferred option 2.

6.1.4 Considering the feedback received, option 2 became the preferred. This also aligned with staff preferences.

6.2 On 23 March 2023, early engagement information was presented to the Waipuna Halswell Hornby Riccarton Community Board in a briefing. The board accepted the staff advice to proceed with consultation on the preferred option.

6.3 Consultation began on 3 May 2023 and concluded on 31 May 2023. Residents affected by the new bus stop and shelter on the west side of Waimairi Road were personally visited, provided with a letter, and given a copy of the proposed plan. An email was sent to 23 key stakeholders, including St Johns, SPOKES, Fire and Emergency New Zealand (FENZ), Metro ECan, Canterbury / West Coast Automobile Association, and NZ Police, informing them of the project. Community organisations were provided with information to share on their social media channels. These communities included:

· Riccarton Neighbourhood Updates

· Avonhead / Burnside / Bishopdale / Ilam Community Page

· Bishopdale/Papanui/Bryndwr & Surroundings Community

· Hornby Community Group

· Russley/Avonhead/Yaldhurst Community Group

Communication with stakeholders, the community and affected residents invited submissions on the Have Your Say webpage https://www.ccc.govt.nz/the-council/haveyoursay/show/587.

6.4 FENZ responded to the key stakeholder email, stating that they believed the raised safety platform would have a negligible impact on their response times.

6.5 Some residents directly affected by the proposed bus stop and shelter submitted requests to move the bus shelter slightly north, aligning it with the boundary of 52 Athol Terrace and 73 Waimairi Road, due to privacy concerns.

Summary of Submissions Ngā Tāpaetanga

6.6 Submissions were made by nine recognised organisations as well as 182 individuals. These organisations include:

· University of Canterbury

· Unilodge – Tupuanuku and Ilam Apartments

· Bupa Parkstone Retirement Village

· Spokes

· Wednesday Wheelie Bike Group

· Canterbury/West Coast Automobile Association District Council

· Disabled Persons Assembly

· Generation Zero

· Environment Canterbury

All submissions are available in Attachment B.

6.6.1 All organisations submitted in support of the proposed changes.

6.7 Two questions were asked during consultation. Submitters also had the opportunity to give general comments on the plan.

6.7.1 Do you think the proposed bus stops are in the best place?

· 161 submitters responded ‘Yes’ to this question.

· 10 submitters responded ‘No’ to this question.

· 20 submitters responded, ‘Don’t know’

6.7.2 Do you think a raised safety platform in this location will make it safer?

· 181 submitters responded ‘Yes’ to this question.

· 4 submitters responded ‘No’ to this question.

· 6 submitters responded ‘Don’t know’ to this question. The information provided in some comments suggested that these submitters were unsure of the effectiveness of raised safety platforms.

6.8 Main themes that staff received during consultation from the general comments:

6.8.1 A significant amount of feedback (43) indicated that the suggested improvements are a well-designed solution for all road users, particularly university students who frequently travel between the University and local shops.

6.8.2 A minority of the feedback expressed concerns (4) that the proposed changes would result in a reduction of available parking spaces, which could make the area less appealing for residents who would struggle to find parking for their personal vehicles.

6.8.3 Additionally, some individuals mentioned that relying solely on painted cycle lanes may not be sufficient to ensure the safety of cyclists (3).

6.8.4 22 submitters explicitly shared their personal experiences of encountering dangerous incidents at this intersection and acknowledged that the proposed improvements effectively address these safety issues, aiming to prevent similar incidents from happening in the future.

6.8.5 Furthermore, certain feedback included information that falls outside the project's scope, such as safety concerns related to the Peer Street to New World crossing for commuters, as well as the need to address safety issues concerning the zebra crossing outside 71 Ilam Road.

7. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

7.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

7.2 This report supports the Council's Long Term Plan (2021 - 2031):

7.3 Transport

7.3.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network - <=100 crashes

· Level of Service: 10.0.2 Increase the share of non-car modes in daily trips - >=36% of trips undertaken by non-car modes

· Level of Service: 10.4.1 More people are choosing to travel by bus - >=13.1 million people

· Level of Service: 10.5.42 Increase the infrastructure provision for active and public modes - >= 585 kilometres (total combined length)

Policy Consistency Te Whai Kaupapa here

7.4 The recommendations in this report are consistent with Council’s Policies and Plans.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

7.5 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

7.6 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

7.7 This proposal includes measures to encourage walking/cycling/public transport and therefore will result in positive changes to reduce carbon emissions and the effects of Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

7.8 This proposal improves accessibility for pedestrians wanting to access the bus stops by providing a raised zebra crossing.

8. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

8.1 Cost to Implement - $300k approximately. This is an estimated cost not a priced contract cost.

8.2 Maintenance/Ongoing costs - To be covered under the area maintenance contract, the effects will be minimal to the overall asset.

8.3 Funding Source –Delivery Package - Public Transport Stops, Shelters & Seatings Installation.

Other He mea anō

8.4 None identified.

9. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

9.1 Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

9.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

9.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

9.4 There is no other legal context, issue or implication relevant to this decision.

10. Risk Management Implications Ngā Hīraunga Tūraru

10.1 None identified.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Athol/Waimairi - Plan For Approval	23/1113204	109
b ⇩	Athol/Waimairi - Submission Table	23/1113203	110

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Gemma Dioni - Senior Transportation Engineer

Kiran Skelton - Engagement Assistant

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

Lynette Ellis - Head of Transport & Waste Management

Waipuna Halswell-Hornby-Riccarton Community Board

10 August 2023

9. Waterloo Road - Additional speed hump
Reference / Te Tohutoro:	23/1113237
Report of / Te Pou Matua:	Gemma Dioni, Senior Transportation Engineer Gemma.Dioni@ccc.govt.nz Kiran Skelton, Engagement Advisor kiran.skelton@ccc.govt.nz
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider approval of an additional speed hump on Waterloo Road as part of the recent safety improvement project.

1.2 This report has been written in response to a request from the Greater Hornby Residents Association for the additional speed hump.

1.3 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

1.4 The recommended option is to install an additional speed hump in accordance with Attachment A.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves the installation of the speed hump on Waterloo Road as shown on Attachment A to the Report on the meeting agenda.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Waterloo Road between Carmen Road and Hei Hei Road provides access to Te Huruhuru Ao o Horomaka Hornby High School, Te Māhuri Mānuka Hornby Primary School, Matatiki Hornby Community Centre, Kyle Park, and the industrial area off Smarts Road.

3.2 Following ongoing safety concerns being raised by the school, staff presented to the Waipuna Halswell-Hornby-Riccarton Community Board a safety improvement project, which was approved to be implemented by the Community Board on 22 September 2022.

3.3 The project has been implemented and has been operational for a couple of months.

3.4 Staff were contacted on 2 May 2023 by the Greater Hornby Residents Association about a concern they had with the scheme. Staff met with Marc Duff of the Association on site on Wednesday 24 May 2023 to understand the concern further. The concern relates to the lack of a speed bump for westbound traffic at the western most island crossing. This is because vehicles were observed speeding up after travelling over the hump at the middle island and there is no further treatment in advance or after this last island crossing. The additional speed hump would keep speeds lower outside the primary school.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Maintain the status quo.

4.2 The advantages of this option include:

4.2.1 There would be no cost to Council.

4.3 The disadvantages of the option include:

4.3.1 Does not address the concerns raised by the Association.

5. Detail Te Whakamahuki

5.1 Waterloo Road between Carmen Road and Hei Hei Road provides access to Te Huruhuru Ao o Horomaka Hornby High School, Te Māhuri Mānuka Hornby Primary School, Matatiki Hornby Community Centre, Kyle Park, and the industrial area off Smarts Road.

5.2 Following the implementation of the scheme, volume and speed counts were completed in three locations (also shown in Figure 1):

· One to the east of the pedestrian crossing located between Smarts Road and Carmen Road.

· One between the two islands between Smarts Road and Hei Hei Road.

· One to the west of the western most island outside Te Māhuri Mānuka Hornby Primary School.

A map of a road

Description automatically generated

Figure 1: Count locations for volumes and speeds

Site 1 Carmen to Smarts	85%ile speeds		Mean speeds
Site 1 Carmen to Smarts	Westbound	Eastbound	Westbound	Eastbound
Before	53.3	50.0	46.1	42.7
After	41.8	41.9	35.2	35.4
Change	-11.5km/h	-8.1km/h	-10.9 km/h	-7.3 km/h

Site 2 Smarts to Hei Hei	85%ile speeds		Mean speeds
Site 2 Smarts to Hei Hei	Westbound	Eastbound	Westbound	Eastbound
Before	53.8	53.3	46.8	46.3
After	38.3	37.3	33.0	30.7
Change	-15.5km/h	-16km/h	-13.8km/h	-15.6km/h

Site 3 Smarts to Hei Hei	85%ile speeds		Mean speeds
Site 3 Smarts to Hei Hei	Westbound	Eastbound	Westbound	Eastbound
Before	53.8	53.3	46.8	46.3
After	49.5	52.0	42.4	44.3
Change	-4.3 km/h	-1.3 km/h	-4.4 km/h	-2km/h

5.3 The surveys show that the scheme has helped reduce speeds in the vicinity of the schools. However, at site 3 between the island and the traffic signal-controlled crossing, speeds have reduced the least. The additional speed hump on the westbound traffic lane will help reduce speeds in this location for children crossing the road.

5.4 The decision affects the following wards/Community Board areas:

5.4.1 Hornby ward

5.4.2 Waipuna Halswell-Hornby-Riccarton Community Board

6. Community Views and Preferences Ngā mariu ā-Hāpori

Summary of Submissions and Engagement Ngā Tāpaetanga a Kōrerorero

6.1 Directly affected stakeholders were contacted via email, asking whether they supported the proposal for an additional speed hump along with any feedback. These stakeholders were:

· Greater Hornby Residents Association (GHRA)

· Hornby Primary School

· Hornby High School

· Matatiki Hornby Centre project team

6.2 GHRA, Hornby Primary School and the Matatiki project team expressed support for the proposal. No response was received from Hornby High School.

7. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

7.1 Council’s draft strategic priorities have been considered in formulating the recommendations in this report. This project would align with the priority, ‘be an inclusive and equitable city’ and providing residents with equitable access to a range of transport options that make it easy and safe to get around the city.

7.2 This report supports the Council's Long Term Plan (2021 - 2031):

7.3 Transport

7.3.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network - <=100 crashes

Policy Consistency Te Whai Kaupapa here

7.4 The decision is consistent with Council’s Plans and Policies.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

7.5 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture and traditions.

7.6 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

7.7 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

7.8 This proposal improves accessibility for pedestrians/cyclists, by providing a safer means of crossing Waterloo Road.

8. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

8.1 Cost to Implement - $6000 approx.

8.2 Maintenance/Ongoing costs - To be covered under the area maintenance contract, the effects will be minimal to the overall asset.

8.3 Funding Source – Traffic Operations Road Safety Budget.

Other He mea anō

8.4 None identified.

9. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

9.1 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

9.2 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

9.3 There is no other legal context, issue or implication relevant to this decision.

10. Risk Management Implications Ngā Hīraunga Tūraru

10.1 None identified.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Waterloo Road - For Approval Plan	23/1138355	140

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Gemma Dioni - Senior Transportation Engineer

Kiran Skelton - Engagement Assistant

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

Waipuna Halswell-Hornby-Riccarton Community Board

10 August 2023

10. 2023-24 Waipuna Halswell-Hornby-Riccarton Strengthening Communities Fund Decision Report
Reference / Te Tohutoro:	23/792605
Report of / Te Pou Matua:	Bailey Peterson, Community Development Advisor (Bailey.Peterson@ccc.govt.nz) Marie Byrne, Community Development Advisor (Marie.Byrne@ccc.govt.nz) Helen Miles, Community Recreation Advisor (Helen.Miles@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider applications for funding from their 2023-24 Strengthening Communities Fund.

2. Staff Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves the 2023-24 Strengthening Communities Fund grants outlined in the following schedule:

2. Declines the 2023-24 Strengthening Communities Fund applications outlined in the following schedule:

No	Organisation Name	Project	Recommendation
48 00065774	Brackenridge Services Ltd	Workshops for Young People with Disabilities, their whanau and support teams	That the Waipuna Halswell-Hornby-Riccarton Community Board declines the application from Brackenridge Services Limited for a grant from its 2023-24 Strengthening Communities Fund for workshops for young people with disabilities, their whanau and support teams.
49 00065685	Mobility Assistance Dogs Trust	Salary support for Mobility Dogs programme	That the Waipuna Halswell-Hornby-Riccarton Community Board declines the application from Mobility Assistance Dogs Trust for a grant from its 2023-24 Strengthening Communities Fund towards salary support for Mobility Dogs programme.
50 00065308	Positive Directions Trust	Kōrero Mai – We’re listening Rangatahi Hauora coping skills project strategy	That the Waipuna Halswell-Hornby-Riccarton Community Board declines the application from Positive Directions Trust for a grant from its 2023-24 Strengthening Communities Fund towards the Rangatahi Hauora Coping Skills Mobile Community Unit project.

3. Approves the transfer of $131,613 from the 2023-24 Strengthening Communities Fund to the 2023-24 Waipuna Halswell-Hornby-Riccarton Discretionary Response Fund.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned to the Council's Strategic Framework and in particular the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City. The projects also align with the Te Haumako Te Whitingia Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.2 Approve the allocation of the local Strengthening Communities Fund for each Community Board area.

3.3 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.4 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.5 The level of significance was determined by the number of people affected and/or with an interest.

3.6 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.7 The 2023-24 Strengthening Communities Fund opened on 6 March 2023 and closed on 14 April 2023.

3.8 A total of 50 applications were received, requesting a total of $1,154,238.

3.9 The Waipuna Halswell-Hornby-Riccarton Community Board has a total funding pool of $642,451.

3.10 Staff have recommended a total of $510,838 for the 2023-24 Strengthening Communities Fund (this includes $16,000 of pre-committed multi-year funding), which would result in $131,613 remaining for the 2023-23 Discretionary Response Fund (this excludes any carry-forward from the 2022-23 year).

3.11 In the 2021-22 funding round, the Board approved multi-year funding to the following organisations:

· Youth South West Christchurch Trust – 2021-22 $16,000, 2022-23 $16,000, 2023-24 $16,000

3.12 Staff are recommending 6 additional applications this year for multi-year funding:

· Community Development Network Trust (CDN Trust) - $60,000 (for 3 years)

· Halswell Community Projects Inc - $46,000 (for 3 years)

· Oak Development Trust - $50,000 (for 3 years)

· Burnside Rugby Football Club Incorporated – 2023-24 $3,000, 2024-25 $2,500, 2025-26 $2,000

· Christchurch High School Old Boys Rugby Football Club Inc - $2,500 (for 3 years)

· Ōtautahi Sports Association Limited - $3,000 (for 3 years)

3.13 Staff have assessed all applications received and made recommendations. Attached is a decision matrix, which includes organisational details, project details, financial information, a staff assessment and a priority ranking (refer Attachment A).

3.14 The Funding Outcomes and Priorities and Criteria for this fund are also attached (refer Attachment B).

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	2023-24 Waipuna Halswell-Hornby-Riccarton SCF Matrix	23/1161601	151
b ⇩	Strengthening Communities Fund - Criteria and Funding Outcomes	23/1161602	202

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Bailey Peterson - Community Development Advisor

Marie Byrne - Community Development Advisor

Helen Miles - Community Recreation Advisor

Approved By

Jessica Garrett - Manager Community Governance, Halswell Hornby Riccarton

Matthew McLintock - Manager Community Governance Team

Matthew Pratt - Acting Head of Community Support and Partnerships

Peter Langbein - Finance Business Partner

Waipuna Halswell-Hornby-Riccarton Community Board

10 August 2023

11. Waipuna Halswell-Hornby-Riccarton Community Board Projects 2023-24
Reference Te Tohutoro:	23/505759
Report of Te Pou Matua:	Bailey Peterson, Community Development Adviser bailey.peterson@ccc.govt.nz Marie Byrne, Community Development Adviser, marie.byrne@ccc.govt.nz Helen Miles, Community Recreation Adviser, helen.miles@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider the establishment of:

· the 2023-24 Waipuna Halswell-Hornby-Riccarton Off the Ground Fund;

· the 2023-24 Waipuna Halswell-Hornby-Riccarton Swimming Accessibility and Activation Fund;

and to consider the allocation of funds for the Board projects listed below from the 2023-24 Discretionary Response Fund:

Funding Request Number	Project Name	Amount Requested	Amount Recommended
00066298	2023-24 Off the Ground Fund	$4,000	$4,000
00066306	2023-24 Swimming Accessibility and Activation Fund	$5,000	$5,000
00066313	2023-24 Youth Development Fund	$10,000	$10,000
00066305	Culture Galore 2024	$15,000	$15,000
00066303	2023-24 Summer with Your Neighbours	$4,500	$4,500
00066302	2024 ANZAC Day Expenses	$1,500	$1,500
00066301	Community Leadership Opportunities	$4,500	$4,500
00066300	Community Service / Youth Awards and Community Pride Garden Awards 2024	$7,500	$7,500
00066299	Engaging with the Community	$4,000	$4,000

1.2 The balance of the 2023-24 Discretionary Response Fund will be determined by the allocations to the Strengthening Communities Fund to be considered in a separate report at this meeting.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Establishes the Waipuna Halswell-Hornby-Riccarton Off the Ground Fund 2023-24.

2. Applies the following criteria and decision-making process for the Waipuna Halswell-Hornby-Riccarton Off The Ground Fund 2023-24:

a. Application details and staff recommendations to be sent to all Board members via email with a request for a response within two business days.

The response by way of email within two working days of at least five members with the same decision (approval, decline or amendment) will constitute the Board decision.

In the event that less than five members respond within two business days, the Board decision will be taken to be decline.

b. The project must benefit people living in the Halswell-Hornby-Riccarton wards.

c. Applications must be made by one resident, group or organisation, providing contact details, location of the project and a short description of what the project will involve. Funding will not be considered for projects already undertaken.

d. Funding may be granted up to a maximum of $400 for any application.

e. All applications will have to meet the criteria requirements of the Discretionary Response Fund.

f. Details of approved grants to be reported to the Board for record purposes.

3. Approves an allocation of $4,000 from the 2023-24 Waipuna Halswell-Hornby-Riccarton Discretionary Response Fund to the 2023-24 Waipuna Halswell-Hornby-Riccarton Off The Ground Fund.

4. Establishes the Waipuna Halswell-Hornby-Riccarton Swimming Accessibility and Activation Fund 2023-24

5. Applies the following criteria and decision-making process for the Waipuna Halswell-Hornby-Riccarton Swimming Accessibility and Activation Fund 2023-24:

a. Application details and staff recommendations to be sent to all Board members via email with a request for a response within two business days.

The response by way of email within two working days of at least five members with the same decision (approval, decline or amendment) will constitute the Board decision.

In the event that less than five members respond within two business days, the Board decision will be taken to be decline.

b. The project must benefit people living in the Halswell-Hornby-Riccarton wards.

c. Projects must take place at a swimming facility (including Christchurch City Council facilities and community pool facilities) within the Halswell-Hornby-Riccarton Community Board area.

d. Applications will only be considered from community groups with Charitable and/or Incorporated Society status, or an informal group with a bank account in the group name. Applications must include contact details, the pool that the programme or event shall be located at, and a description of the event, including expected participant numbers.

e. Funding may be granted up to a maximum of $1,000 for any application.

f. All applications will still have to meet the criteria requirements of the Discretionary Response Fund.

g. Details of approved grants to be reported to the Board for record purposes.

6. Approves an allocation of $5,000 from its 2023-24 Discretionary Response Fund towards the 2023-24 Waipuna Halswell-Hornby-Riccarton Swimming Accessibility and Activation Fund.

7. Approves an allocation of $10,000 from the 2023-24 Waipuna Halswell-Hornby-Riccarton Discretionary Response Fund to the 2023-24 Waipuna Halswell-Hornby-Riccarton Youth Development Fund.

8. Approves an allocation of $15,000 from its 2023-24 Discretionary Response Fund towards Culture Galore 2024.

9. Approves an allocation of $4,500 from its 2023-24 Discretionary Response Fund towards Summer with Your Neighbours.

10. Approves an allocation of $1,500 from its 2023-24 Discretionary Response Fund towards 2024 ANZAC Day expenses.

11. Approves an allocation of $4,500 from its 2023-24 Discretionary Response Fund towards Community Leadership Opportunities.

12. Approves an allocation of $7,500 from its 2023-24 Discretionary Response Fund towards Community and Youth Service Awards and Garden Pride Awards.

13. Approves an allocation of $4,000 from its 2023-24 Discretionary Response Fund towards Engaging with the Community.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations are strongly aligned to the Strategic Framework and in particular the strategic priority of 'enabling active and connected communities to own their future'. It will provide a strong sense of community where people will have a strong sense of belonging that will enable them to be actively involved in the life of Ōtautahi - Christchurch.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 The Waipuna Halswell-Hornby-Riccarton Community Board are considering applications to their 2023-24 Strengthening Communities Fund at this meeting in a separate report. A total funding pool of $642,451 is available for allocation.

3.7 Staff have recommended a total of $510,838 for the 2023-24 Strengthening Communities Fund, which would result in $131,613 remaining for the Discretionary Response Fund (plus any carry- forward from the 2022-23 year which is currently being finalised).

3.8 Following the Board’s decisions, any unallocated Strengthening Communities Funds will be transferred to the 2023-24 Discretionary Response Fund.

3.9 At the time of writing, the balance of the 2023-24 Discretionary Response Fund is as below. (Please note the total budget for the year is subject to the Board approving the staff recommendations for the 2023-24 Strengthening Communities Fund.)

Total Budget 2023/24	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$131,613	$6,333	$125,280	$69,280

3.10 The carry-forward from the 2022-23 Discretionary Response Fund is currently being finalised but is likely to be approximately $11,667. Once confirmed, this amount will be added to the total budget for 2023-24.

3.11 The recommendations in this report are based on available funding being made from the transfer of these funds.

3.12 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.13 The attached Decision Matrix provides detailed information for the applications. This includes project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	2023-24 Halswell Hornby Riccarton Board Projects Decision Matrix	23/1174728	210

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Bailey Peterson - Community Development Advisor

Marie Byrne - Community Development Advisor

Helen Miles - Community Recreation Advisor

Approved By

Jessica Garrett - Manager Community Governance, Halswell Hornby Riccarton

Waipuna Halswell-Hornby-Riccarton Community Board

10 August 2023

12. Halswell-Hornby-Riccarton Community Board Discretionary Response Fund Applications - Patch 'n Judy, Hei Hei Broomfield Community Development Trust and Knights Stream School Board of Trustees
Reference / Te Tohutoro:	23/1176323
Report of / Te Pou Matua:	Marie Byrne, Community Development Adviser, (marie.byrne@ccc.govt.nz) Bailey Peterson, Community Development Adviser, (bailey.peterson@ccc.govt.nz) Helen Miles, Community Recreation Adviser, (helen.miles@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider an application for funding from its 2023-24 Discretionary Response Fund from the organisations listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00066259	Patch 'n Judy	Quilts for Charity	$2,540	$1,500
00066285	Hei Hei Broomfield Community Development Trust	Kitchen Renovation	$12,000	$0
00066214	Knights Stream School Board of Trustees	School Adventure Playground	$20,000	$0

1.2 The balance of the fund is not known at time of writing as it will be determined after the Strengthening Communities Fund allocations have been decided. The balance of the funds forms the 2023-24 Discretionary Response Fund.

1.3 Reports on the allocations of the Strengthening Communities Fund and Community Board projects funding are also being considered within this Community Board meeting.

2. Staff Recommendations / Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves a grant of $1,500 from its 2023-24 Discretionary Response Fund to Patch 'n Judy towards the Quilts for Charity project.

2. Declines the application by Hei Hei Broomfield Community Development Trust for a grant from its 2023-24 Discretionary Response Fund towards the Kitchen Renovations project.

3. Declines the application by Knights Stream School Board of Trustees for a grant from its 2023-24 Discretionary Response Fund towards the School Adventure Playground project.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2023-24 Discretionary Response Fund is as below. (Please note the total budget for the year is subject to the Board approving the staff recommendations for the 2023-24 Strengthening Communities Fund and Board Project allocation.)

Total Budget 2023/24	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$131,613	$62,333	$131,613	$69,280

The carry-forward from the 2022-23 Discretionary Response Fund is currently being finalised but is likely to be approximately $11,667. Once confirmed, this amount will be added to the total budget for 2023-24.

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrices provide detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Patch'n Judy DRF Decision Matrix	23/1179291	222
b ⇩	Hei Hei Broomfield Community Development Trust and Knights Stream School Board of Trustees DRF Decision Matrix	23/1179292	223

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Marie Byrne - Community Development Advisor

Bailey Peterson - Community Development Advisor

Helen Miles - Community Recreation Advisor

Approved By

Jessica Garrett - Manager Community Governance, Halswell Hornby Riccarton

Waipuna Halswell-Hornby-Riccarton Community Board

10 August 2023

13. Waipuna Halswell-Hornby-Riccarton Community Board Area Report - August 2023
Reference / Te Tohutoro:	23/852487
Report of / Te Pou Matua:	Jessica Garrett, Community Governance Manager, jessica.garrett@ccc.govt.nz
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the Waipuna Halswell-Hornby-Riccarton Community Board Area Report for August 2023.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity

Detail

Timeline

Strategic Alignment

Summer with your neighbours

Applications for funding assistance

to hold Summer with your Neighbours events opened on 13 July 2023 and closes 11 August 2023. Applications for a small funding subsidy can be made online at: ccc.govt.nz/GetTogether

Staff will make recommendations on the applications received which will be presented to the Board at its 14 September 2023 meeting.

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Ongoing

Te Haumako Te Whitingia

Strengthening Communities Together Strategy

3.2 Participation in and Contribution to Decision Making

3.2.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· Matariki Celebrations

Community-led events to celebrate Matariki were organised within the Templeton, Hornby and Riccarton communities. While inclement weather caused the cancellation of the Hornby event, Oak Development Trust and Templeton School parents were successful in providing celebrations for the wider community to enjoy.

The three libraries in the ward, Te Hāpua: Halswell Centre, Upper Riccarton and Hornby provided Matariki events for preschoolers and drop in after-school craft sessions.

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· Get Active Sports

Epic Sports provide Get Active Sports in Wycola and Harrington Parks on Mondays and Fridays respectively as well as Hip Hop classes at Hornby Salvation Army.

The Riccarton project contributes to the Board's Community Board Plan Riccarton priority of providing things for young people to do.

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3.2.2 Council Engagement and Consultation.

· What Matters Most - Open for feedback: 5 July 2023 to 13 August 2023

Pre-engagement activities for the 2024-34 Council Long Term Plan are currently being provided in the Board area. Sessions in each of the three wards are being provided to enable Board members to directly engage with the communities.

· Hornby – Matariki event, 21 July (shifted to Hornby indoor market)

· Halswell – Te Hāpua: Halswell Centre, Tuesday 1 August 3pm to 5pm

· Riccarton – Westfield Mall, Friday 11 August 5pm to 8pm.

Staff have been engaging with the community at various events and meetings as opportunities arise to hear thoughts on the Long Term Plan.

· Way Safer Streets - Open for feedback: 16 June 2023 to 16 July 2023

A range of improvements are being proposed to make it safer for people to walk, cycle and bus, and that help reduce congestion, lower emissions.

The submission lodged on behalf of the Board is attached (See Attachment D).

· Cruising and Prohibited Times on Roads Bylaw - Open for feedback: 27 June 2023 to 25 July 2023. A review of the bylaw that regulates antisocial road-user behaviour. The Cruising and Prohibited Times on Roads Bylaw was last reviewed in 2014. It sets rules to reduce cruising and to restrict access to some roads in rural and industrial areas where there is a history of antisocial behaviour, such as racing and burnouts. It enables police to take certain actions and complements other powers they have.

The submission lodged on behalf of the Board is attached (See Attachment G).

· Draft Greater Christchurch Spatial Plan - Open for feedback: 19 June 2023 to 23 July 2023.

This plan by the Whakawhanake Kāinga Komiti will provide a blueprint for how future population and business growth will be accommodated.

The submission lodged on behalf of the Board is attached (See Attachment E).

· Proposed Plan Change 4: Short-term accommodation

Proposed Plan Change 4: Short-term accommodation, proposing a change to the resource consent requirements for visitor accommodation in a house or unit in most residential, rural and papakāinga zones (particularly where a host is not living on the premises) was notified in September 2020. At its meeting on 13 October 2020, the Board’s Submissions Committee decided to exercise its delegated authority to complete and lodge a submission on Proposed Plan Change 4 on behalf of the Board. The submission was subsequently drafted and lodged by the closing date.

The hearing of the Plan Change, originally scheduled for May 2021 was, at the request of the Council, adjourned to allow time for additional evidence to be produced and Board representatives spoke to the submission at the hearing in October 2021. The Council decided at its meeting on 31 March 2022 to adopt the Panel’s recommendation that the plan change be approved with some modification.

Airbnb Australia Pty Limited subsequently appealed the decision. The Board was represented at mediation of the appeal and subsequently signed consent memoranda. A consent order has now been made by the Environment Court is attached (Attachment F).

· Further Submissions on Our proposed Housing and Business Choice Plan Change 14

There was an opportunity to make further Submissions on Our proposed Housing and Business Choice Plan Change 14 in response to the original submissions made on the Plan Change.

A number of further submissions were made on behalf of the Board by the closing date of 17 July 2023.

· Additional Further Submissions on Our proposed Housing and Business Choice Plan Change 14

There is an opportunity to make additional further Submissions on a number of additional points from submissions lodged on Our proposed Housing and Business Choice Plan Change 14.

Further submissions must be received by 7 August 2023.

· 2/8 Goulding Avenue gifting

Consultation on the 2/8 Goulding Avenue gifting opened on 25 July and closes on 23 August 2023.

When Hornby Library moves into its new home at Matatiki Hornby Centre, Christchurch City Council will no longer need the property at 2/8 Goulding Avenue. It is proposed that the remainder of the building be gifted to Hornby Community Care Trust who currently own 1/8 Goulding Avenue.

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4. Advice Provided to the Community Board

4.1 Rempstone Drive – Street Trees

At its 9 March 2023 meeting, the Community Board received a petition tabled by received a petition tabled by Mr Alan Jackson, seeking the remediation and ongoing maintenance or removal of silver birch trees on Rempstone Drive from Vanderbilt Place to Archduke Lane.

Staff have responded (refer Attachment A) as per the attached Staff Memorandum.

4.2 Community fundraising efforts for Matatiki hydrotherapy pool

Staff provided the attached memorandum (Attachment H) updating the Board on community fundraising efforts for the hydrotherapy pool at Matatiki Hornby Centre. The hydrotherapy pool approved by Council as a priority addition to the Hornby Library, Customer Services and southwest leisure centre requires funding of $3,935,350. With the community set to raise $1.4 million towards the project, the Council has committed an additional $2.5 million towards the balance.

The Rotary Club of Hornby and the Greater Hornby Residents’ Association are leading the community fundraising efforts for the pool. The total raised to date is $700,000 – halfway to the $1.4 million goal.

Other fundraising initiatives include a ‘Buy a Bubble’ campaign, a ‘Splash for Cash’ community day on 10 November 2023 and a range of activities, including a charity auction and mufti days at local schools.

4.3 Night works on Carmen Road

Construction of the South Express Major Cycle Route through Taggart Reserve, Paparua Stream Reserve, Transmission Corridor along the back of Riccarton Racecourse to Carmen Road then south to link to the existing shared path on Buchanans Road is underway. Construction across Carmen Road includes a signalised crossing for cyclists and pedestrians.

Staff have advised (refer Attachment B) that the construction works across Carmen Road (State Highway 1) will be carried out at night from 23 July for a period of 6-8 weeks, weather and site conditions dependent. Work will be undertaken between the hours of 6pm and 6am Sunday to Thursday nights inclusive, on Carmen Road near the entrance to the Transmission Corridor. The night works are required due to the high volume of traffic on Carmen Road and the challenges this poses to the required traffic management on the State Highway which comes under the jurisdiction of Waka Kotahi.

To carry out the trenching across the road and to ensure the safety of all road users and the construction crews, single lane closures are required. One lane in each direction will remain open.

4.4 Street Lighting on Caulfield Avenue, Longhurst

At the Board meeting on 13 July 2023 the Board noted that there is local concern about the low level of street lighting on Caulfield Avenue, Longhurst and requested that staff investigate the standard of street lighting on Caulfield Avenue, Longhurst, between Hamill Road and Noodlum Way and advise whether lighting improvements can be made.

Staff have advised that:

• The lighting design has been reviewed and the conclusion is it is as per standards

• The standard does not take into account the surrounding area, i.e. typically buildings/amenities beyond the road corridor boundary.

• This portion of the road has significant open space, therefore the concentration of light usually reflected off buildings/dwellings to provide perceived ample lighting, etc does not exist and therefore is dispersed giving the impression of low lighting.

• Increased wattage would not improve the area due to the openness. Just more concentrated light on the road.

There will be similar areas throughout the city with the same issues.

4.5 Condition of Marshs Road, Halswell

At the Board meeting on 13 April 2023 a series of photographs were shown depicting the degraded condition of Marshs Road, Halswell. Members agreed to request staff advice on any planned resurfacing of the road.

Staff have advised that as the road is so deteriorated it has been included in a programme of work to be completed this year. The resurfacing season gets underway in October.

4.6 Graffiti Snapshot

For the Board’s information, attached is a Graffiti Snapshot, an update on graffiti as of June 2023 (refer Attachment C).

4.7 Hornby Community Patrol

Hornby Community Patrol is a volunteer organisation operating as the “Eyes and Ears” of the community for the Police and citizens. The organisation patrols the areas of Sockburn, Templeton, Prebbleton, Halswell, Broomfield, Hei Hei, Islington, Wigram, Park House and Hornby.

For the Board's information, below are the Hornby Community Patrol statistics for June 2023:

Vehicle related : 136	Special service: 141	Graffiti: 19
Com service hrs: 40	Property damage: 4	People related: 5
Number of 3ws: 110	Schools patrolled : 39	Property related: 5
No. patrol hours: 196	Km’s: 1430	No. patrols: 25

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Staff memorandum - Rempstone Drive - Street trees	23/1098627	232
b ⇩	Internal or External Memos Notification of night works on Carmen Road 31 July 2023 Report	23/1123038	234
c ⇩	Graffiti Snapshot - June 2023	23/1148956	236
d ⇩	Way Safer Streets Submission	23/1167671	238
e ⇩	Submission on Draft Greater Christchurch Spatial Plan	23/1167672	240
f ⇩	Proposed Plan Change 4: Short-term accommodation Appeal by Air bnb Consent order	23/1167673	245
g ⇩	Submission Cruising and Prohibited Times on Roads Bylaw	23/1174697	345
h ⇩	Internal or External Memos Community fundraising efforts for Matatiki hydrotherapy pool ramping up 31 May 2023 Report	23/829335	347