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Funding Committee
30 August 2023
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32023/24 Metropolitan
Strengthening Communities Fund
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Reference / Te Tohutoro:
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Report of / Te Pou Matua:
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Lexie
Reuben, Community Funding Team Leader, lexie.reuben@ccc.govt.nz
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General Manager / Pouwhakarae:
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Mary
Richardson, General Manager Citizens & Community
(Mary.Richardson@ccc.govt.nz)
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1. Purpose of the Report / Te Pūtake
Pūrongo
1.1 The
purpose of this report is to enable the Funding Committee to make decisions on
the allocation of the 2023/24 Metropolitan Strengthening Communities Fund
(SCF). This is a staff generated report written following the Funding
Committee’s workshop on the allocation of the SCF, held on 24 July 2023.
1.2 The
decisions in this report are of medium significance in relation to the
Christchurch City Council’s Significance and Engagement Policy. The
level of significance was determined by the size of the recommended allocations
and the nature of the projects and initiatives recommended for funding.
1.3 The
community engagement and consultation requirements include the operation of the
SCF as a level of service consulted in the 2021/31 Long Term Plan. The
community have not been consulted on the individual recommendations. However, a
synopsis of the applications, staff analysis and recommendations has been
reviewed by the Funding Committee comprising all Councillors who included
community views in their consideration.
2. Officer Recommendations / Ngā
Tūtohu
That the Funding
Committee:
1. Consider all applications and recommendations
for the 2023/24 Metropolitan Strengthening Communities Fund.
2. Approve allocations from the 2023/24
Metropolitan Strengthening Communities Fund detailed under the “Workshop
Recommendation” column in Attachment A of this report subject to any
changes at the decision-making meeting.
3. Approve the transfer of any remaining unallocated
monies from the 2023/24 Metropolitan Strengthening Communities Fund to the
2023/24 Metropolitan Discretionary Response Fund.
3. Reason for Report Recommendations / Ngā Take mō te
Whakatau
3.1 The
report recommendations are the result of thorough and best-practice process.
3.2 Applications
from partner and other organisations are supported by clear fund criteria and
Council’s priorities.
3.3 Applications
were assessed against the Pillars and objectives of the Strengthening
Communities Together Strategy Attachment B. The Strengthening
Communities Together Strategy was ratified on 7 April 2022.
3.4 Applications
received are analysed and assessed. These staff assessments are reviewed
by a wider cross-section of staff. The relevant information is succinctly
captured in a Matrix format with a recommendation. The decision matrix is
attached as Attachment C.
3.5 All
the applications and their respective recommendations have been workshopped by
a Funding Committee comprising all Councillors. The Funding Committee
workshop recommendations are attached as Attachment A.
Multi-year Funding
3.6 In
December 2018, Council adopted a new Funding Framework, which emphasised
multi-year funding agreements as effective in allowing community partner organisations
certainty and confidence for longer-term planning. Multi-year funding
reinforces a partnership relationship with Council, rather than a transactional
one, and is also favoured when collaborating with other funding providers.
3.7 For the 2023/24 SCF, multi-year funding
agreements are currently in place for 33 organisations totalling $ 752,000 in
2023/24, $166,500 in 2024/25. These are detailed in the
Memo to the Funding Committee attached in Attachment E.
3.8 Recommendations
for allocation of the SCF in this report include the establishment of 26 new
multi-year funding agreements.
Discretionary Response Fund
3.9 The
Discretionary Response Fund (DRF) exists to assist community groups where their
project funding request falls outside other Council funding criteria and/or
closing dates. This fund is also for emergency or unforeseen situations.
3.10 The fund opened with a balance of $302,768 ($216,973 from SCF and $85,795 carried forward). In 2022/23 the DRF received 34 applications requesting
$600,683. Christchurch City Council granted five DRF applications totally $121,369
and declined 1 application. The Head of Community
Support and Partnerships approved 20 DRF applications to the value of $ 135,319
and declined 8 applications. The total value of grants made from the DRF in
2022/23 was $256,688 as per Attachment D.
3.11 Staff
recommend allocating $350,000 from the 2022/23 Strengthening Communities Fund
to the DRF.
4. Detail / Te Whakamahuki
Summary of Strengthening Communities Fund Balance
4.1 There are 186 eligible applications to the 2023/24 Metropolitan SCF
for consideration. The requested amount from these applications is $7,996,191.
4.2 There are 33 existing multiyear agreements in place for 2022/23
Metropolitan SCF. The agreed amount for these applications is $752,000 as per Attachment E.
4.3 Budget
and allocations for 2022/23 Community Funding are summarised below.
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Total
Strengthening Communities Fund Budget 2023/24
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$7,098,855
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Total Community Board Funding Allocation
2023/24
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$3,280,704
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Total Metropolitan Funding Allocation
2023/24
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$3,818,151
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Less:
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Metropolitan DRF Allocation (Recommended)
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$350,000
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Existing multi-year agreements in 2023/24
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$752,000
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Balance Available for General
Applications
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$2,716,151
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Workshop Recommendations (as set out in
Attachment C)
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$2,680,557
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Additional Balance for Allocation or for
the DRF
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$35,594
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Major Organisations
4.4 Major
Organisations are those organisations that make significant contribution to
making Christchurch a city of substance and standing that is recognised
nationally and internationally. This means that the organisation
contributes to the life, identity and wellbeing of the city in a way that is
greater than its own activity. It is a leader in its field, a mentor and
example to others and nourishes and encourages wider participation in its field
of endeavour.
4.5 Existing
multi-year agreements with Major Organisations
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Organisation Name
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Granted from the 2023/24 SCF
(Year 4 of 4)
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The Court Theatre Trust
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$110,000
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Total granted
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$110,000
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4.6 Staff
recommendations for new funding agreements with Major Organisations:
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Organisation Name
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Recommended from the 2023/24 SCF
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Orana Wildlife Trust
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$150,000
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Mayor's Welfare Charitable Trust
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$140,000
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The Arts Centre of Christchurch Trust
Board
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$110,000
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Christchurch Symphony Trust
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$315,000
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Ferrymead Park Ltd
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-
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Total recommended
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$715,000
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5. Policy Framework Implications / Ngā Hīraunga ā- Kaupapa here
Strategic
Alignment /Te Rautaki
Tīaroaro
5.1 Applications
to the SCF are assessed for their alignment with Council's Strategic Framework
and strategies, with particular emphasis on Council's Strengthening Communities
Together Strategy.
5.2 Each
decision matrix, in Attachment C, includes a list of the specific
Council strategies that the application aligns with.
5.3 This report supports the Council's
Long Term Plan (2021 - 2031):
5.4 Communities and Citizens
5.4.1 Activity: Community Development and Facilities
· Level of Service: 2.3.1.1 Provide funding for
projects and initiatives that build partnerships; resilient, engaged and
stronger communities, empowered at a local or community of interest
level. - 95% or more of reports presented demonstrate benefits that
align to CCC community outcomes, Council's strategic priorities and, where
appropriate Community Board plans
Policy
Consistency / Te Whai
Kaupapa here
5.5 The
decisions are consistent with Council’s Plans and
Policies.
Impact
on Mana Whenua / Ngā
Whai Take Mana Whenua
5.6 The decisions do not involve a significant decision in
relation to ancestral land or a body of water or other elements of intrinsic
value, therefore this decision does not specifically impact Mana Whenua, their
culture and traditions. This is primarily because the recommendations
cover the allocation of a community fund that has been fully Consulted in the
2021/31 LTP.
Climate
Change Impact Considerations / Ngā Whai Whakaaro mā te Āhuarangi
5.7 Decisions
in this report have limited climate change impact. Some applications
recommended for funding align with and support the Climate Smart and
Sustainable Energy Strategies.
Accessibility
Considerations / Ngā
Whai Whakaaro mā te Hunga Hauā
5.8 Decisions in this report have limited impact on accessibility. There
are a number of applications recommended for funding actively that target
improved accessibility.
6. Resource Implications / Ngā Hīraunga Rauemi Capex/Opex
/ Ngā Utu Whakahaere
6.1 Cost
to Implement – Staff time and resources set aside as a level of service in
the 2021/31 Long Term Plan
6.2 Maintenance/Ongoing
costs – Staff time which will be met within current budgets
6.3 Funding
Source – The Strengthening Communities Fund set aside in the 2021/2031
LTP.
7. Legal Implications / Ngā Hīraunga ā-Ture
Statutory power to undertake proposals in the report /
Te Manatū Whakahaere Kaupapa
7.1 The
statutory power to undertake the proposal derives from Council’s Status
and Powers in S12 (2) of the LGA 2002.
Other Legal Implications / Ētahi atu
Hīraunga-ā-Ture
7.2 There
is no legal context, issue or implication relevant to this decision provided
Council follows its agreed processes.
7.3 This
report has not been reviewed and approved by the Legal Services Unit.
7.4 All
funding agreement templates are reviewed by the Legal Services Unit along with
any funding agreements that deviate from standard.
9. Risk Management Implications / Ngā Hīraunga
Tūraru
7.5 Risk
management implications deriving from contestable community funding are well
known and documented on Council’s risk management software Promapp.
7.6 Of
note is the fact that Council's funding Terms and Conditions indemnify the
Council in respect of all costs (including legal costs), claims, liabilities,
losses, damages or expenses suffered in recipients' performance under the
funding agreements.
Attachments / Ngā Tāpirihanga
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No.
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Title
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Reference
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Page
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a ⇩ 
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2023/24 SCF
Workshop Recommendations
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23/1236184
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12
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b ⇩
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Strengthening
Communities Together - Pillars
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22/930446
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22
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c ⇩
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2023/24 SCF
Decision Matrix
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23/1076422
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23
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d ⇩ 
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2022/23
Discretionary Response Fund
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23/1072618
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209
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e ⇩
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Existing Multi
Year Agreements
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23/1073342
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211
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In addition to the attached documents, the following background
information is available:
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Document
Name
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Location
/ File Link
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Not
Applicable
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Not
Applicable
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Confirmation of Statutory
Compliance / Te
Whakatūturutanga ā-Ture
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Compliance with Statutory Decision-making
Requirements (ss 76 - 81 Local Government Act 2002).
(a) This report contains:
(i) sufficient information about all reasonably practicable
options identified and assessed in terms of their advantages and
disadvantages; and
(ii) adequate consideration of the views and preferences of
affected and interested persons bearing in mind any proposed or previous
community engagement.
(b) The information reflects the level of significance of the
matters covered by the report, as determined in accordance with the Council's
significance and engagement policy.
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Signatories / Ngā Kaiwaitohu
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Author
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Lexie Reuben -
Team Leader Community Funding
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Approved By
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Peter Langbein
- Finance Business Partner
Matthew Pratt
- Acting Head of Community Support and Partnerships
Mary
Richardson - General Manager Citizens & Community
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