Agenda of Waitai Coastal-Burwood-Linwood Community Board

Waitai Coastal-Burwood-Linwood Community Board

10 July 2023

Unconfirmed

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Waitai

Coastal-Burwood-Linwood Community Board

Open Minutes

Date: Monday 12 June 2023

Time: 4.30 pm

Venue: Boardroom, Corner Beresford and Union Streets,
New Brighton

Present

Chairperson

Members

Jackie Simons

Tim Baker (Audio/Visual Link)

Kelly Barber

Alex Hewison

Yani Johanson

Greg Mitchell

Jo Zervos

Christopher Turner-Bullock

Manager Community Governance, Coastal-Burwood-Linwood

941 8233

christopher.turner@ccc.govt.nz

www.ccc.govt.nz

Karakia Tīmatanga: Led by Jackie Simons.

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved CCBCC/2023/00036

That the apologies received from Paul McMahon and Celeste Donovan for absence, be accepted.

Kelly Barber/Greg Mitchell Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved CCBCC/2023/00037

That the open and public excluded minutes of the Waitai Coastal-Burwood-Linwood Community Board meeting held on Monday, 8 May 2023 be confirmed.

Greg Mitchell/Jo Zervos Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Glenn Livingstone

Glenn Livingstone, local resident, addressed the Board regarding potential options for the ongoing development of New Brighton as a Key Activity Centre and raised the possibility of a Coast to Coast sign at the New Brighton finish line and the local business community offering promotions.

After questions from members, the Chairperson thanked Glenn Livingston for his presentation.

Part B

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Refers the issues raised in relation to a Coast to Coast sign at the New Brighton finish line to staff for investigation and response back to the Community Board.

Attachments

a Glenn Livingstone Public Forum Presentation

4.2

New Brighton Roading and Infrastructure

Jen Miller, was unable to attend the meeting.

4.3

Thoughts on Cycle Networks

Stephen Wood, local resident addressed the Board regarding thoughts on cycle networks from how the “Wednesday Wheelies” get around the East.

After questions from members, the Chairperson thanked Stephen Wood for his presentation.

Attachments

a Stephen Wood Public Forum Presentation

4.4

Lynn Hayes

Lynn Hayes, local resident addressed the Board in relation to maintenance concerns at various monuments in the ward area.

After questions from members, the Chairperson thanked Lynn Hayes for her presentation.

Part B

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Refers the issues raised in relation to various monuments in the coastal ward to staff for investigation and response back to the Board to also include options for upgrading the status of the gardens to ornamental status.

Attachments

a Lynn Hayes Public Forum Presentation

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Correspondence

Community Board Resolved CCBCC/2023/00038 Original Staff Recommendation accepted without change

Part B

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receive the update from Holly Gray in relation to her attendance and participation at the 2023 Jennian Homes NZ Track and Field Championships.

Alex Hewison/Kelly Barber Carried

8. Proposed Road Names - 449 Prestons Road
	After feedback from members prior to the meeting proposing alternative road names, Council Officers confirmed the names as being acceptable to use as per LINZ and cultural advice. The applicant then decided to proceed with the proposed road name Perehia Mews as the new preferred option.
	Officer Recommendations Ngā Tūtohu That the Waitai Coastal-Burwood-Linwood Community Board: 1. Approves the following new road name for 449 Prestons Road (RMA/2021/3776): a. Road 1 - Marram Place
	Community Board Resolved CCBCC/2023/00039 Part C That the Waitai Coastal-Burwood-Linwood Community Board: 1. Approves the following new road name for 449 Prestons Road (RMA/2021/3776): a. Road 1 – Perehia Mews Jo Zervos/Greg Mitchell Carried

9. Queenspark Reserve Proposed lease- Parklands Rugby Football Club

Community Board Resolved CCBCC/2023/00040 Original Staff Recommendation accepted without change

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Grant a ground lease to Parklands Rugby Football Club pursuant to s54 of the Reserves Act 1977, for a lease period of 33 years including renewals for an area of approximately 112sqm being part of Lot 1 DP35473 RT446310 as shown on the plan described as Attachment A in this report.

2. Authorises the Manager Property Consultancy to conclude negotiation and administer the terms and conditions of the lease.

Kelly Barber/Jo Zervos Carried

10. Waitai Coastal-Burwood-Linwood 2022-23 Discretionary Response Fund Applications - Kimihia Early Learning Trust

Community Board Resolved CCBCC/2023/00041 Original Staff Recommendation accepted without change

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves a grant of $4,000 from its 2022-23 Discretionary Response Fund to Kimihia Early Learning Trust towards purchasing physical activity equipment and Pacifica and Māori learning resources.

Yani Johanson/Greg Mitchell Carried

11. Waitai Coastal-Burwood-Linwood 2022-23 Discretionary Response Fund Applications - Woolston Development Project

Community Board Resolved CCBCC/2023/00042 Original Staff Recommendation accepted without change

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves a grant of $7,000 from its 2022-23 Discretionary Response Fund to Woolston Development Project Incorporated towards the costs of the managers salary and operational costs.

Kelly Barber/Jackie Simons Carried

12. Waitai Coastal-Burwood-Linwood 2022-23 Discretionary Response Fund Applications - Avonside Early Childhood Centre

Community Board Resolved CCBCC/2023/00043 Original Staff Recommendation accepted without change

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves a grant of $2,000 from its 2022-23 Discretionary Response Fund to Avonside Early Childhood Centre towards the costs of insulating their facility.

Yani Johanson/Greg Mitchell Carried

13. Waitai Coastal-Burwood-Linwood 2022-23 Discretionary Response Fund Applications - Woolston Preschool Incorporated

Community Board Resolved CCBCC/2023/00044 Original Staff Recommendation accepted without change

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves a grant of $3,000 from its 2022-23 Discretionary Response Fund to Woolston Preschool Incorporated towards the costs of updating their water play equipment and activity boards.

Kelly Barber/Jackie Simons Carried

14. Waitai Coastal-Burwood-Linwood 2022-23 Discretionary Response Fund Applications - Stitch-O-Mat Charitable Trust

Community Board Resolved CCBCC/2023/00045 Original Staff Recommendation accepted without change

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves a grant of $4,000 from its 2022-23 Discretionary Response Fund to Stitch-O-Mat Charitable Trust towards their Facility Activator wages.

Alex Hewison/Jo Zervos Carried

15. Waitai Coastal-Burwood-Linwood 2022-23 Discretionary Response Fund Applications - Mo Tagata Incorporated

Community Board Resolved CCBCC/2023/00046 Original Staff Recommendation accepted without change

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves a grant of $10,000 from its 2022-23 Discretionary Response Fund to Mo Tagata Incorporated towards the costs of setting up Le Maota Pacifica Hub.

Alex Hewison/Kelly Barber Carried

16. Waitai Coastal-Burwood-Linwood 2022-23 Discretionary Response Fund Applications - New Brighton Project Incorporated

Community Board Resolved CCBCC/2023/00047 Original Staff Recommendation accepted without change

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves a grant of $7,000 from its 2022-23 Discretionary Response Fund to New Brighton Project Incorporated towards the costs of delivering the New Brighton Christmas Santa Parade.

Jo Zervos/Greg Mitchell Carried

17. Waitai Coastal-Burwood-Linwood Community Board Area Report - June 2023

Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receive the Waitai Coastal-Burwood-Linwood Community Board Area Report for June 2023.

Community Board Resolved CCBCC/2023/00048

Part B

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receive the Waitai Coastal-Burwood-Linwood Community Board Area Report for June 2023.

2. Acknowledges the North Avon BMX Club and Council Staff for their work on the new pump track at Bexley Reserve.

Jackie Simons/Kelly Barber Carried

18. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on matters of mutual interest:

· Councillor resident nights

· ACTIS - meeting attendance

· Burwood Ward - clean up days

· Mairehau Road/Prestons Park Drive Intersection – work to commence soon

· Organics Processing Plant – upcoming meeting

· Coastal Ward – tour with the Mayor

· Cypress Street speed concerns

· New Zealand Relay Service – phone assistance for hard of hearing

· Handout resource on crime issues – currently being worked on

Tim Baker left the meeting at 5.35pm during consideration of item 18.

Karakia Whakamutunga: Led by Jackie Simons.

Meeting concluded at 5.37pm.

CONFIRMED THIS 10TH DAY OF JULY 2023

PAUL MCMAHON

Chairperson

Waitai Coastal-Burwood-Linwood Community Board

10 July 2023

7. Proposed Road Names - 115 Eureka Street
Reference / Te Tohutoro:	23/890465
Report of / Te Pou Matua:	Sean Ward, Team Leader Planning (Sean.Ward@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waitai Coastal-Burwood-Linwood Community Board to approve the proposed road and lane names at 115 Eureka Street, Aranui.

1.2 The report is staff generated resulting from a naming request received from the subdivision developer.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves the following new road and lane names for 115 Eureka Street (RMA/2022/1025):

a. Road 1 - Poipoi Place

b. Lane 1 - Kura Lane

3. Detail Te Whakamahuki

Introduction Te Whakatkinga

3.1 A road naming request has been submitted by Davie Lovell-Smith Limited on behalf of the developer. A preferred name and alternative names have been put forward for the road and for the lane.

3.2 The recommended road names have been checked against existing road names in Christchurch and bordering districts, for duplication, alternative spelling, or other similarities in spelling or pronunciation to avoid the potential for confusion. The proposed names are considered sufficiently different to existing road names.

3.3 The recommended road names have been checked against the Council’s Roads and Right-of-Way Naming Policy dated 2 November 1993 and are considered to be consistent with this policy except as outlined below.

3.4 The recommended road names have also been checked against the Australia and New Zealand Standard AS/NZA 4819:2011 Rural and Urban Addressing. The names are considered to be consistent with the Standard unless otherwise stated below.

3.5 Under the Roads and Right-of-Way Naming Policy, the names considered must be requested by the developer. There is not an ability to consider alternative names without first checking whether there are any duplications or similarities with other road and right-of-way names.

3.6 Consultation has been undertaken with Land Information New Zealand who have raised no concerns with the proposed road names.

3.7 The names requested have been accompanied by an explanation of the background to the names, which is summarised below, along with correspondence with the applicant.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.8 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.9 The level of significance was determined by the number of people affected and/or with an interest.

3.10 Council’s Principal Advisor Treaty Relationships has been consulted and has raised no concerns with the suitability of the proposed Te Reo Māori names as set out below.

3.11 Due to the assessment of low significance, no further community engagement and consultation is required.

Proposed Names

3.12 The proposed roads are shown in Attachment A.

3.13 The names are themed for the previous use of the site as Wainoni School. Wainoni School had been on the site since the 1960’s until it was closed in 2012 after the Canterbury Earthquake Sequence.

3.14 Road 1 - Preferred name: Poipoi Place

3.15 Poipoi is a Māori term meaning to nurture, care for and look after.

3.16 Lane 1 - Preferred name: Kura Lane

3.17 Kura is a Māori word that has a variety of meanings, and in this context, it refers to being educated, schooled and attending school.

Alternative Names

3.18 Akoako Place/Lane - Akoako is a Māori term meaning to consult together, give or take counsel, rehearse, practice, train or teach.

3.19 Akoranga Place/Lane - Akoranga is a Māori term meaning learning, subject, discipline, profession, school, educational course, academic programme, academic course, teaching, class, and lesson.

3.20 Note: The relevant road type will be used for any alternative name approved.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	RMA/2022/1025 - Proposed Road Naming Plan - 115 Eureka Street	23/848084	16

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Leashelle Miller - Planning Technician

Sean Ward - Team Leader Planning

Paul Lowe - Manager Resource Consents

Approved By

John Higgins - Head of Planning & Consents

Waitai Coastal-Burwood-Linwood Community Board

10 July 2023

8. Woolston Community Space at Woolston Community Library - Lease to Youthtown Incorporated
Reference / Te Tohutoro:	23/773893
Report of / Te Pou Matua:	Kathy Jarden, Team Leader Leasing Consultancy; kathy.jarden@ccc.govt.nz
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 The purpose of this report is for the Waitai Coastal-Burwood-Linwood Community Board to grant a lease to Youthtown Incorporated to manage, activate and promote the Woolston Community space at the Woolston Community Library as a community facility on behalf of Christchurch City Council.

1.2 This report has been written to inform Waitai Coastal-Burwood-Linwood Community Board of the results of a Request for Proposal (RFP) process and to seek their approval to grant a lease to the preferred respondent.

1.3 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by assessment of a number of factors:

1.3.1 Level of Impact – no disruption or reduction of service and brings increased activity to the community facility.

1.3.2 Ownership or function of a strategic asset is affected; in granting a lease there is no transfer of ownership of the asset.

1.4 The community engagement and consultation outlined in this report reflect the assessment.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Note that, at the time of writing, staff report no objections or submissions on the proposed lease of the Woolston Community space to Youthtown Incorporated had been received because of the public notification process undertaken under Section 138 of the Local Government Act.

2. Resolve in the event that there are no objections to the proposed lease that cannot be satisfied, to grant a lease of the Woolston Community space at the Woolston Community Library at 689 Ferry Road, Woolston for a period of up to 15 years with an annual rental of $1 to Youthtown Incorporated.

3. Authorise the Manager Property Consultancy to conclude and administer the terms and conditions of the lease.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 An opportunity exists to grant a lease to Youthtown Incorporated that supports activation and partnership models to support community management of the Woolston Community space. The benefits achieved are:

· Enabling active citizenship and connected communities.

· The group is able to generate income to work with local communities to provide and foster an environment where educational, recreational, social and cultural activities can flourish.

· The building is purpose built to enable use as a public facility.

· The group would have better visibility over this area through its active presence and be in a better position to report any signs of vandalism or damage to the Council.

· Complies with the Council’s “Lease Policy for the Creation of New Leases and Extension Requests Prior to Expiry – Property”

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 The following option was considered but ruled out:

· The facility continues to be managed through the Council’s Community Facilities Specialist and Council booking system. This was not considered as it does not achieve the Council’s Community Outcomes to support community management and activation of facilities through a Council and Community partnership model.

5. Detail Te Whakamahuki

5.1 The Building

5.1.1 The Woolston Community Space is located within the recently rebuilt Woolston Community Library at 689 Ferry Road. Rebuilt following damage caused by the Canterbury Earthquake events of 2010/2011, the building was officially opened in August 2018.

5.1.2 The building comprises space utilised by the Woolston Volunteer Library, community hall, meeting room and amenities including kitchen, parent room and unisex water closets. There is a public toilet on the externally facing Ferry Road.

BuildingFrontage

5.2 The Request For Proposal Process

5.2.1 An initial Request for Proposal (RFP) was opened to the public for response in May 2022. One response was received which did not meet the objectives set out.

5.2.2 The respondent was notified that the RFP would be readvertised and that they were welcome to make a new submission.

5.2.3 The RFP was readvertised in November 2022 and also circulated to local community groups in the catchment area.

5.2.4 One complying response was received and evaluated by officers confirming that it met all the objectives set out.

5.3 The Respondent - Youthtown Incorporated

5.3.1 Youthtown Incorporated submitted a full response to the RFP that has been reviewed by the Council's community support and partnership team and local community development advisor.

5.3.2 Youthtown has a city-wide focus with emphasis put on Christchurch East areas.

5.3.3 Programmes currently operating include:

· Rangatahi and Tamariki holiday progammes

· Camps, tramps

· Youth hub

· Afterschool programmes

· Community activations

· Water Safety

· Youth Employability programme

· Driver Learner Licensing programme

· Family fun days

· Active Recreational and Sport within schools

5.3.4 The above activities fit in nicely with the Council's objectives to activate the community space and build up pride, participation and engagement with local areas such as Woolston, Aranui, Linwood, Shirley and Richmond.

5.3.5 A full excerpt of the response is appended in Attachment A to this report.

5.4 Proposed Lease Agreement

· A lease for a period of up to 15 years is proposed to Youthtown Incorporated.

· The lease will document the terms and conditions including ongoing maintenance responsibility and recovery of operating expenses such as electricity consumption.

· The annual rent for the first 5 years will be a peppercorn rental ($1) and subject to rent review in accordance with any policy the Council adopts for leases to community groups managing Council owned community facilities.

· The Community Space area is outlined in yellow below, the blue area is the shared common area that is accessible by the Woolston Volunteer Library

A blueprint of a building

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5.5 The local community and regular users are specifically affected by the option to grant a lease as a new entity will be managing the bookings for the available community space rather than through the Council's facilities booking staff.

5.6 The proposal to grant a lease to Youthtown is required to be publicly notified to comply with the Local Government Act 2002, section 138 that requires the local authority to advertise the disposal of a park. The definition of "park" means land acquired or used principally for community, recreational, environmental, cultural or spiritual purposes. Disposal of a park includes the granting of a lease for more than 6 months that has the effect of excluding or substantially interfering with the public’s rights of access to the park.

5.7 In this situation, the public's rights of access are limited to invited guests and participants of activities within the Community Space.

5.8 A public notice appeared in The Press on Saturday 3 June 2023 advising that the Community Board would be considering the granting of a lease to Youthtown Incorporated. At the time of writing the report, there were no objections received to the granting of the lease. Officers will update the Community Board at the hearing of this report.

5.9 The decision affects the following wards/Community Board areas:

5.9.1 Waitai Coastal-Burwood-Linwood Community Board

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

6.1 The granting of this lease supports the Council’s Community Outcomes that forms part of the Strategic Framework tier being “Community Outcomes”. This enables the Council to empower the community by doing things for themselves, i.e. managing their local community facility.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Community Development and Facilities

· Level of Service: 2.0.7 Support community management and activation of facilities through a Council and Community partnership model. - At least 75% of community facilities are activated/managed in partnership with the community.

Policy Consistency Te Whai Kaupapa here

6.3 The decision is consistent with Council’s Plans and Policies.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture and traditions.

6.5 The decision does involve a matter of interest to Mana Whenua and will impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.6 As reviewed by the Council's Principal Advisor Treaty Relationships, the awarding of this lease to Youthtown will have a positive impact for Mana Whenua and Māori youth. Youthtown are a great fit for the Woolston Community and a new lease is supported.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.7 There is no impact on climate change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.8 This is an accessible building and meets current building code requirements.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – Public advertising – approximately $500 from operational budgets; preparation of lease documents covered from operational budgets.

7.2 Maintenance/Ongoing costs – Shared responsibility with the Council; maintenance obligations to be detailed in the lease agreement.

7.3 Funding Source – Community Facilities – Community Support, Governance and Partnership; costs to Youthtown will be met by revenue generated through activation of the community centre.

Other He mea anō

7.4 Insurance Premiums– As this is a non-commercial tenant, the liability for the insurance premium remains with the Council as the building is used for community activities.

7.5 The insurance premium is included in current operational budgets.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 The Council has delegated to the Community Boards the power to grant leases or licences for a maximum term of 35 years to any person or body over parks, and to authorise staff to sign all required documentation. The proposed lease term is 15 years including renewals.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.2 There is a legal context, issue or implication relevant to this decision.

8.3 The legal consideration is the entering into of a lease with a community group.

8.4 This report has not been reviewed and approved by the Legal Services Unit.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There is a risk of some reputational damage or negative impact on the Council’s image in not granting a lease to a group whose work is well known in the community. This may result in a minor disengagement with the community.

9.1.1 The residual rating of the risk after the below treatment is implemented will be low.

9.1.2 Planned treatment includes a positive media campaign to counter potential negative press.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Youthtown Incorporated Response to RFP	23/774781	23

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Kathy Jarden - Team Leader Leasing Consultancy

Approved By

Angus Smith - Manager Property Consultancy

Matthew Pratt - Community Facilities and Activation Manager

Mary Richardson - General Manager Citizens & Community

Waitai Coastal-Burwood-Linwood Community Board

10 July 2023

9. Waitai Coastal-Burwood-Linwood Community Board Area Report - July 2023
Reference / Te Tohutoro:	22/1765261
Report of / Te Pou Matua:	Christopher Turner-Bullock, Community Governance Manager christopher.turner@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receive the Waitai Coastal-Burwood-Linwood Community Board Area Report for July 2023.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity

Detail

Timeline

Strategic Alignment

Parklands Network

Staff are working alongside Parklands Baptist Church and Kainga Ora to plan and host a regular networking meeting for groups in the Parklands area to connect.

Ongoing

Enabling active and connected communities to own their future.

3.2 Community Funding Summary

3.2.1 For the Board’s information, a summary is provided (refer Attachment A) on the status of the Board’s 2022-23 funding as at June 2023.

3.2.2 Community Service and Youth Service Awards and Edible and Sustainable Garden Awards 2023.

This year, we held the 2023 Community Service and Youth Service Award jointly with the 2023 Edible and Sustainable Garden Award on 22 June 2023 at the South New Brighton Community Hall. A total of 56 people turned up, this included the award recipients and their guests, the Waitai Coastal-Burwood-Linwood Community Board members and the Community Governance Team. The atmosphere was cheery, and everyone was happy that holding events were back on the table after a few years hiatus due to the Covid pandemic. Events are good way for the Community Board members to meet and network with the community. All-in-all, everyone had a great time.

A group of people holding signs

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3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· Woolston Brass building update

Damaged in the 2010/11 earthquakes, Woolston Brass Incorporated is rebuilding a Community and Arts Hub on their historic site at 37 Dampier Street in Woolston. The new purpose-built facility is designed to be much more than just the home of Woolston Brass, rather a facility community and other groups can utilise to connect, collaborate and create. The new build has carefully been planned with rooms for music lessons upstairs, rehearsal hall space which can be conveniently split into two rooms, a kitchen and storage space. The building will be sound- proofed throughout so that rehearsals and music lessons can go on in certain rooms or upstairs whilst another group can use the other areas. The group typically uses the building most evenings and weekends, with only individual music lessons going on during school hours. It is envisaged that other groups can use the facility as a hub during the day so the whole building is activated and use to it maximum capacity.

Woolston Brass have received $270,000 from Council's 2021/22 Capital Endowment Fund towards the cost of the rebuild. After briefly exploring the possibility of a new site at Woolston Club (which ended up not being viable) the group have returned to the original plan of rebuilding on their current site at Dampier Street. The project is fully supported by the local residents who live in the houses surrounding the current site. Demolition is due to start in September and the re-build shortly after that. In the interim, following the Shift: Urban Art Takeover event in April Woolston Brass arranged for a mural to be painted on their front wall of the building through connecting with local artists at that event. As well as brightly hiding some of the cracks in the outside walls, the mural also set the scene for their aspirations for the new build to be not just about music but a community hub for all types of arts and creativity.

Woolston Brass have also recently launched their Academy's inaugural School Brass Program at Te Waka Unua School with a group of year 4 students. Funded by Rātā Foundation, Kiwi Gaming Foundations, Youth Town and KBB Music, this new initiative is free for students to attend and have a go at learning to play a brass instrument, giving rangatahi who have never had the opportunity, a chance to give it a go. The organisation has received lots of interest in the program and is now looking to extend the program to work with students at Te Aratai College.

·

The Forest and Bird Youth Club were named 'Heros of the month of May' by the Avon-Heathcote Estuary Ihutai Trust for their continued support and mahi. Supervised by Council Park Ranger Jason Roberts and the youth club's lead, Noah Fenwick, the rangatahi volunteers have agreed to assist the Ihutai Trust every month, weeding, pruning, mulching and planting to restore the wetland area along Anzac Drive. They will also be collecting data on important invertebrates they find which will hopefully be able to thrive as the area is restored back to wetland.

·
Te Whare Taonga o Ngā Iwi Katoa hosted Para Kore and Linwood Avenue School Gardening Club for an Upcycling and Ngā Rawa Māori Wānanga on 9 June at Linwood Community Gardens. Participants learnt about natural, renewable and non-renewable resources and had the opportunity to create their own mini herb planters.

The Gardening club also enjoyed painting signs for the Linwood Community Garden

· Eco-Action Nursery Trust held the next in their series of planting days on Sunday 18 June at the Chimera Crescent site along Atlantis Street as part of the red zone planting along the Ōtākaro River corridor. Collecting plants from several kura who have been growing the native trees and grasses on their own sites. The next planting day will be held on 10July at the same site.

·
ReNew Brighton have just launched a New Brighton Street Art Map on for New Brighton Online. The interactive map was created with the help of New Brighton Outdoor Art Foundation and is designed to highlight the many pieces of artwork New Brighton offers around the suburb.

· Events Report-back

· Conscious Clothing Market - Held at the Bridge Hub on 18 June. They are planning a further two markets later in the year, 24 September and 3 December 2023. These are proving extremely popular for stall holders at $10 per stall holder and free to the public. These markets are all about the pre-loved - second hand clothing, upcycled items. Reducing clothing going to the landfill is a huge win for our environment.

· Winter Fireworks Spectacular was held at New Brighton Beach on Saturday 1 July. The event is popular on the city events calendar. Proudly produced by Christchurch City Council, Winter Fireworks Spectacular delivers a cracker fireworks display set to classic rock anthems off the New Brighton Pier. The public festivities began from 5.30pm at the New Brighton carpark north of the pier with live music and entertainment as well as a great selection of kai from the local vendors with the fireworks show at 7.30pm.

· Aranui Connections Design Jam

The Design Jam took take place on 14 and 16 June 2023 at the Aranui Community Centre and involved 19 children aged 10 - 14 from St James Primary School Te Kura O Hato Hemi and Chisnallwood Intermediate. Haeata Community Campus will be hosting a separate session in late June. Students highlighted areas of the community they would like to see improvements and what areas they saw as a concern as well as what they loved about their community. These areas were then explored through art, drawing and model making into presentable ideas/projects. These ideas/projects from the Design Jam will become part of a Community Event (date to be confirmed) enabling further feedback and iteration from local community.

This process facilitates children and young people’s agency and ownership in public space design, building trust and enabling us to gain important insights into the local context of Aranui. It enables design and community to develop together, clearly outlining the problems and opportunities that exist within the Aranui streetscape and defining the key challenges. Using the outcome and ideas generated we can then work together with community to imagine/test how future improvements might be made.

· 9 Flags of Matariki - Wednesday 21 June from 6-8pm at New Brighton Stitch-O-Mat.

Fortnightly sessions to sew the 9 flags of Matariki. The flags were used for the Matariki celebrations at Kāpūtahi Rongoā, run by Pūharakekenui Living Laboratory Trust.

· Family Volunteering Day 2023 - Styx Living Laboratory Trust, Saturday 24 June, 1.30 – 3.30pm at 32 Turners Road. The aim of this event was to plant and guard native plants at the Styx Loop Reserve, as part of the ongoing restoration of the Pūharakekenui environment. This will contribute towards the return of native fish and bird populations to the area, and give locals access to native forest and river reserves in the Northern Christchurch area.

· Pukeko Centre Opening event – 22 June

The second stage of the Pukeko Centre – a multi-purpose sport and recreation space was opened by the Mayor on Thursday 22 June with supporters and funders of the project attending the event.

The centre is now open for community use, by existing and new user groups, Parklands Bowling Club, Parklands Rugby Club nights, Parkview School, as well as for team indoor training and a variety of other users.

A group of people posing for a photo

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· Climate Action Campus held a working bee on Friday 16 June in their red zone site at 44 Cowlishaw Street in Avonside. The event was part of their pre-winter clean-up and volunteers help to weed, mulch the pathways and tidy up the tunnel houses so that the students could plant their winter crops. There was plenty for participants to do and their tamariki could get stuck in to, with their sand pit and mud kitchen available to entertain the younger ones.

· Game Zone – a rangatahi event Friday 30 June @ He Waka Tapu

This new event organised by He Waka Tapu with a huge number of partners including Te Pukenga, MoE, Skills Update, NZ Police, Te Whatu Ora etc. The event provided an opportunity to rangatahi to test their gaming skills by entering an ‘Esports’ tournament. The event provided space for rangatahi to explore future pathway options, hear and learn from professionals with lived experience from all walks of life in one of the three ‘Life Seminars’ and have a try at one of the many ‘Give-it-a-go’ stations. Rangatahi learned about youth services, youth course, supports with employment and more.

· Events coming-up

FRESH Matariki – 11 July 2023 He Puna Taimoana

Forest Run Fest are back to Bottle Lake Forest for an event set for Sunday 20 August from 7.30am – 12pm. Participants are to meet at Bottle Lake Forest and can choose from the Half Marathon, 10km, 5km or Kids 2kms. Walkers or runners are welcome.

3.4 Council Engagement and Consultation.

Topic	Date	Link
Way Safer Streets	Open for feedback until 16 July 2023	https://ccc.govt.nz/the-council/haveyoursay/show/598
Draft Greater Christchurch Spatial Plan	Open for feedback until 23 July 2023	https://ccc.govt.nz/the-council/haveyoursay/show/607
Cruising and Prohibited Times on Roads Bylaw	Open for feedback until 25 July 2023	https://ccc.govt.nz/the-council/haveyoursay/show/604

4. Governance Advice

4.1 Briefings

At its meeting on 8 May 2023, the Waitai Coastal-Burwood-Linwood Community Board requested that staff provide:

· An explanation of how information that is shared in Public Excluded Briefings are recorded/noted so that it can be shared later with the public.

· Information on the reasons for briefings being presented in public excluded.

For the Board’s information, below is the response from the Team Leader Governance Process:

Council/Community Board briefings are informal meetings for information sharing only that allow staff or external parties to brief elected members and for elected members to seek any clarification on upcoming issues. Often briefings are sensitive and the subject of upcoming decisions. At times, briefings can also be on a matter where all of the information is not yet known or quantified and where staff are working through options to form a recommendation. At this point much of the information provided at a briefing becomes public. If not, then Council/Community Board need to resolve to consider an item in PX.

There is an inherent understanding that discussions are held in a free and frank manner which would be fettered if briefings were open to the public. The effectiveness of briefings would be greatly diminished and sensitive issues would not be discussed.

Briefing information is discoverable under the LGOIMA but briefings are not bound by formal meeting processes on procedure and minute taking. Briefings are normally private but not public excluded, which formal meetings are required to resolve. Briefings do not take minutes but notes – including attendance and any action points. The Ombudsman was clear in the guidance that briefings did not require prescriptive minutes and should not act as a de facto decision-making meeting. The Council is mindful of this approach.

More recently briefing templates have added a confidentiality section which explains why an item is confidential. This is added where possible. If not staff explain whether an item is confidential to elected members when presenting.

Members of the public can still request any briefing material and the Council would consider each request on a case-by-case basis under the LGOIMA.

Please note, the Governance Process team has recently undertaken an internal review of minute and note-taking processes. Amongst other findings, the Council is considering the possibility of more briefings either being held in public or recorded and then the recording being made publicly available. If progressed, such a decision would be on a briefing-by-briefing basis and where both the elected members present and staff were in agreement that this could be done.

5. Advice Provided to the Community Board

5.1 Sale of Alcohol Licensing Process

At its meeting on 3 November 2021, the Waikura Linwood Central-Heathcote Community Board discussed a Sale of Alcohol Licence application within Woolston and sought clarity on possibbble Board involvment in the Sale of Alcohol Licensing process.

The Board requested staff advice on Sale of Alcohol applications including any noted trends on the number and type of applications.

Attached for the Board’s information, staff memorandum responding to this request (refer Attachment B).

5.2 Traffic Calming Measure in the Avondale Park area

At its meeting on 15 August 2022, the Waitai Coastal-Burwood Community Board received an item of correspondence from Steve Smith in relation to the tennis courts at Avondale Park and traffic calming measures in the Avondale community, especially around Avondale Park and referred these concerns to staff for investigation and response back to the Community Board by way of InfoCouncil Memorandum.

Attached for the Board’s information, staff memorandum responding to this request (refer Attachment C).

5.3 Brooklands – Racing and Burnouts

At its meeting on 16 May 2023, the Waitai Coastal-Burwood Community Board received a public forum presentation from Kate Griffiths in relation to racing and burnout concerns in the Brooklands community. The Board decided to refer the issues raised to staff for investigation and response back to the Community Board by way of InfoCouncil Memorandum.

Attached for the Board’s information, staff memorandum responding to this request (refer Attachment D).

5.4 Grazing Lease – The Lagoon/Anfield Street, Brooklands

For the Board’s information, attached is a copy of a staff memorandum in relation to a grazing lease at The Lagoon/Anfield Street, Brooklands (refer Attachment E).

5.5 Customer Service Requests/Hybris Report

For the Board’s information, attached is a copy of the May Hybris Report (refer Attachment F).

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Waitai Coastal-Burwood-Linwood Community Board - Funding Update as at June 2023	23/982420	48
b ⇩	Waitai Coastal-Burwood-Linwood Community Board - Sale of Alcohol Licensing - Staff Memorandum	23/861795	50
c ⇩	Waitai Coastal-Burwood-Linwood Community Board - Avondale Park Area Traffic Calming Measures - Staff Memorandum	23/861796	53
d ⇩	Waitai Coastal-Burwood-Linwood Community Board - Brooklands Community Racing and Burnouts - Staff Memorandum	23/861798	57
e ⇩	Waitai Coastal-Burwood-Linwood Community Board - Grazing Lease at The Lagoon/Anfield Street, Brooklands - Staff Memorandum	23/897418	65
f ⇩	Waitai Coastal-Burwood-Linwood Community Board - Hybris Report - May 2023	23/862937	76