Agenda of Te Pātaka o Rākaihautū Banks Peninsula Community Board

Te Pātaka o Rākaihautū Banks Peninsula Community Board

10 July 2023

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Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Open Minutes

Date: Monday 12 June 2023

Time: 10.06 am

Venue: Akaroa Boardroom, 78 Rue Lavaud Akaroa

Present

Chairperson

Deputy Chairperson

Members

Reuben Davidson

Nigel Harrison

Tyrone Fields

Asif Hussain

Lyn Leslie

Howard Needham

Cathy Lum-Webb

Penelope Goldstone

Manager Community Governance, Banks Peninsula

941 5689

penelope.goldstone@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved BKCB/2023/00028

That the apology received from Luana Swindells be accepted.

Tyrone Fields/Cathy Lum-Webb Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved BKCB/2023/00029

That the minutes of Te Pātaka o Rākaihautū Banks Peninsula Community Board meeting held on Monday, 8 May 2023 be confirmed.

Lyn Leslie/Cathy Lum-Webb Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Pest Free Banks Peninsula

Sarah Wilson spoke on behalf of Pest Free Banks Peninsula regarding updates on their projects. Sarah spoke on three key operations for Pest Free Banks Peninsula.

The Chairperson thanked Ms Wilson for her presentation.

4.2

Pest Free Banks Peninsula

Alex Albright spoke on behalf of Pest Free Banks Peninsula regarding updates on the Akaroa Pulse Project.

The Chairperson thanked Mr Albright for his presentation.

4.3

Pam Richardson

Pam Richardson, local resident, spoke to the Board regarding the Community Board Plan 2023 - 25 in particular, rural roading standards.

The Chairperson thanked Ms Richardson for her presentation.

Attachments

a Item 4.3 - Public Forum Presentation Banks Peninsula Branch Federated Farmers Pam Richardson - 12 June 2023

4.4 Electoral Signage

Chris McGill, local resident, spoke to the Board regarding electoral signage appearing on State Highway 75.

The Chairperson thank Ms McGill for her presentation.

The Board agreed to request staff advice on the placement of electoral signage on State Highway 75.

The meeting adjourned at 10.25am and reconvened at 10.28am.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

5.1

Robinsons Bay Ratepayers and Residents Association

Suky Thomson spoke on behalf of Robinsons Bay Ratepayers’ and Residents’ Association to the Board regarding the staff advice memorandum – 11 Sawmill Road – Pavitt Cottage Proposal. (Item 11 of this agenda refers).

Community Board Resolved BKCB/2023/00030

Part B

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Agrees, in principle, to support the concept of future community management of the Sawmill Heritage area at 11 Sawmill Road, Robinsons Bay.

2. The Chairperson thanked Ms Thompson for her deputation.

Nigel Harrison/Lyn Leslie Carried

Attachments

a Item 5.1 - Deputation by Appointment Presentation Robinsons Bay Ratepayers and Residents Association Suky Thompson - 12 June 2023

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Correspondence

Staff Recommendations / Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in the Correspondence Report dated 12 June 2023.

Community Board Resolved BKCB/2023/00031

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the Correspondence Report dated 12 June 2023.

2. Requests that the Board's letter to the Ministers of Transport, Tourism, and Climate Change and the Ministers of Tourism and Climate Change reply be included in the next Community Board Newsletter.

Cathy Lum-Webb/Asif Hussain Carried

8. Reserve Committee Meeting Minutes

Community Board Resolved BKCB/2023/00032 (Officer's original recommendations accepted without change)

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the minutes of the following Reserve Committees:

a. Lyttelton Recreation Grounds Reserve Committee Triennial Minutes – 20 February 2023

b. Awa-iti Reserve Committee Unconfirmed Triennial Minutes – 22 February 2023

c. Stanley Park Reserve Committee Unconfirmed Triennial Minutes – 2 March 2023

d. Ataahua Reserve Committee Unconfirmed Triennial Minutes – 30 March 2023

e. Duvauchelle Reserve Committee Minutes – 20 February 2023

f. Duvauchelle Reserve Committee Minutes – 20 March 2023

g. Duvauchelle Reserve Committee Unconfirmed Minutes – 17 April 2023

h. Lyttelton Reserves Committee Unconfirmed Minutes – 4 May 2023

i. Lyttelton Recreation Grounds Reserve Committee – 15 May 2023

j. Diamond Harbour Reserve Committee Unconfirmed Minutes – 19 May 2023

k. Pigeon Bay Reserve Committee Unconfirmed Minutes – 24 May 2023

2. Approves the following Reserve Committee Appointments:

a. Ataahua Reserve Committee:

i. David Kearns (Chairperson)

ii. Karen de Pass (Secretary)

iii. Liz Birdling

iv. Denis de Pass

v. Vicki Parr

vi. Chris Parr

vii. Christopher Gray

b. Stanley Park Reserve Committee:

i. Rod Naish (Chairperson)

ii. Elizabeth Haylock (Deputy Chairperson)

iii. Tim Richardson (Secretary)

iv. Nigel Harrison

v. Grant Ryan

vi. Chris Mangels

vii. Jacqueline Richardson

viii. Barry Brunton

c. Lyttelton Recreation Grounds Reserve Committee:

i. Clinton Norris (Chairperson)

ii. Flo McGregor (Secretary/Treasurer)

iii. Caroline Norris

iv. Linda Preddy

v. Jodie Goodmanson

vi. Ruth Targas

vii. Jozeta Wylaars

viii. Phil Lindsay

ix. Andrew Pauli

d. Awa-iti Reserve Committee:

i. Dean White (Chairperson)

ii. Sheryl Stanbury (Secretary/Treasurer)

iii. Bruce King

iv. Christian Couper

v. Tori Peden

Lyn Leslie/Nigel Harrison Carried

9. Akaroa Museum Advisory Committee and Head to Head Walkway Working Party - Appointments

Staff Recommendations / Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Committees and Working Parties

a. Appoint Pam Richardson as the Community Representative to the Akaroa Museum Advisory Committee:

b. Appoint the following Community Board representatives to the Akaroa Museum Advisory Committee:

i. Nigel Harrison, member of the Akaroa Subdivision.

ii. Asif Hussain, member of the Akaroa Subdivision.

c. Appoint the following Community Board representatives to the Head to Head Working Party:

i. Tyrone Fields, Banks Peninsula Councillor.

ii. Cathy Lum-Webb, member of the Lyttelton Subdivision.

iii. Luana Swindells, member of the Mt Herbert Subdivision.

d. Consider the appointment of the Head to Head Working Party Chairperson.

Community Board Resolved BKCB/2023/00033

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Committees and Working Parties

a. Appoints Pam Richardson as the Community Representative to the Akaroa Museum Advisory Committee:

b. Appoints the following Community Board representatives to the Akaroa Museum Advisory Committee:

i. Nigel Harrison, member of the Akaroa Subdivision.

ii. Asif Hussain, member of the Akaroa Subdivision.

c. Appoints the following Community Board representatives to the Head to Head Walkway Working Party:

i. Tyrone Fields, Banks Peninsula Councillor.

ii. Cathy Lum-Webb, member of the Lyttelton Subdivision.

iii. Luana Swindells, member of the Mt Herbert Subdivision.

d. Requests the Head to Head Walkway Working Party to make a recommendation to the Board for the appointment of the Head to Head Walkway Working Party Chairperson.

Tyrone Fields/Nigel Harrison Carried

10. 2022-23 Banks Peninsula Discretionary Response Fund Applications - Lyttelton Arts Factory Trust; Lyttelton Recreation Centre Trust; Okuti Valley Recreation and Sports Club Incorporated

Community Board Resolved BKCB/2023/00034 (Officer's original recommendations accepted without change.)

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approves a grant of $2,000 from its 2022-23 Discretionary Response Fund to The Lyttelton Arts Factory Trust towards Festival costs - projector hire, printing costs, and volunteer recognition.

2. Approves a grant of $1,500 from its 2022-23 Discretionary Response Fund to The Lyttelton Recreation Centre Trust towards the planning, designing, material costs and installation of a wall mural at the Lyttelton Recreation Centre.

3. Approves a grant of $2,000 from its 2022/23 Discretionary Response Fund to the Okuti Valley Recreation and Sports Club Incorporated towards the purchase of a heat pump.

Nigel Harrison/Asif Hussain Carried

11. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - June 2023
	The Board also took into consideration the deputation from the Robinsons Bay Ratepayers and Residents Association (Item 5.1 of these minutes refers).
	Officer Recommendations Ngā Tūtohu That Te Pātaka o Rākaihautū Banks Peninsula Community Board: 1. Receive Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report for June 2023.
	Community Board Resolved BKCB/2023/00035 Part C That Te Pātaka o Rākaihautū Banks Peninsula Community Board: 1. Receives Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report for June 2023. 2. Confirms the following Board representation/liaison positions: Akaroa District Promotions Incorporated Lyn Leslie Akaroa Community Health Trust Asif Hussain Summit Road Society Tyrone Fields 3. Confirms that Nigel Harrison, Lyn Leslie, and Cathy Lum-Webb will attend the Local Government Conference in Christchurch on 26 to 28 July 2023 Reuben Davidson/Lyn Leslie Carried Howard Needham requested that his abstention be recorded.

12. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on the following topics:

· The Banks Peninsula Member of Parliament has met with Anti-social road users Community Group.

· The Board noted the increase of graffiti on the State Highways.

· The Board were advised of berm planting in Cass Bay.

· The Board were advised that an update on parking at Governors Bay jetty is forthcoming.

· The Board discussed the Banks Peninsula Destination Management Plan process including the organisations that were included in the consultation.

· The Board was updated on the Waitaha Health appointment process.

· The Board noted that the water leak in Canterbury Street, Lyttelton, has not yet been repaired.

12.1 Council Unit Roles

The Board discussed the issues of Council maintenance around the Akaroa Township.

The Board agreed to request staff advice on the Council roles in tidying up the beaches within the Akaroa Harbour, in particular the beachfronts adjacent to the Akaroa Township.

Karakia Whakamutunga

Meeting concluded at 11.44am.

CONFIRMED THIS 10^th DAY OF JULY 2023.

Reuben Davidson

Chairperson

Te Pātaka o Rākaihautū Banks Peninsula Community Board

10 July 2023

7. Election of a Community Board Chairperson
Reference / Te Tohutoro:	23/775352
Report of / Te Pou Matua:	Liz Beaven, Community Board Advisor (Liz.Beaven@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The Local Government Act 2002 prescribes the processes by which Community Boards must elect their chairpersons and deputy chairpersons. This report describes the alternative processes available, one of which must be adopted.

1.2 The report has been written following the resignation of the current Community Board Chairperson, Reuben Davidson.

1.3 On 5 July 2023 Reuben Davidson resigned as the Chairperson of Te Pātaka o Rākaihautū Banks Peninsula Community Board. Reuben has advised that he will continue as a member of the Community Board.

2. Officer Recommendations Ngā Tūtohu

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in the report.

2. Appoint a Board member to act as Chairperson whilst the election of the Community Board Chairperson is enacted by the Board.

3. Adopt, by resolution, whether it will use System A or System B to elect a Chairperson.

4. Proceed to elect a Community Board Chairperson.

3. Legal Considerations

Introduction

3.1 The provisions of Schedule 7 of the Local Government Act 2002 apply to Community Boards (with a small number of exclusions), with necessary modifications as if the boards were local authorities. Clause 21 of Schedule 7 requires that each Community Board, at its first meeting, must elect one of its members to be its Chairperson and another to be Deputy Chairperson.

3.2 The manner in which a Community Board is to elect these positions is prescribed in Clause 25 of Schedule 7. It provides that the Community Board must determine by resolution that the Chairperson and Deputy Chairperson be elected or appointed by using one of the following systems of voting:

System A

3.3 Requires that a person is elected or appointed if he or she receives the votes of a majority of the members of the Community Board present and voting; and

3.4 Has the following characteristics:

3.4.1 There is a first round of voting for all candidates; and

3.4.2 If no candidate is successful in that round there is a second round of voting from which the candidate with the fewest votes in the first round is excluded; and

3.4.3 If no candidate is successful in the second round there is a third, and if necessary subsequent, round of voting from which, each time, the candidate with the fewest votes in the previous round is excluded; and

3.4.4 In any round of voting, if two or more candidates tie for the lowest number of votes, the person excluded from the next round is resolved by lot.

System B

3.5 Requires that a person is elected or appointed if he or she receives more votes than any other candidate; and

3.6 Has the following characteristics:

3.6.1 There is only one round of voting; and

3.6.2 If two or more candidates tie for the most votes, the tie is resolved by lot.

Practical application of clause 25

3.7 Each Community Board must first determine, by resolution, which system of voting it will use, that is System A or System B.

3.8 Nominations for the position of Chairperson and Deputy Chairperson are called for.

3.9 If there is only one candidate then the Community Board may resolve that that person be elected.

3.10 If there is more than one candidate the Community Board must then put the matter to a vote according to the system it has adopted. The Community Board members are then asked to vote on each candidate.

3.11 The following examples may be useful to illustrate two of the system:

System A

Example 1

Three nominations are received and upon the votes being counted the result is: A (5) B (2) C (1). In this case A is elected to the relevant position.

Example 2

Three nominations are received and upon the votes being counted the result is:

A (3) B (3) C (2). In this case no candidate is successful so a second round of voting is held for candidates A and B. The lowest polling candidate, C, is excluded.

System B

Example 1

Three nominations are received and upon the votes being counted the result is: A (5) B (2) C (1). In this case A is elected to the relevant position.

Example 2

Three nominations are received and upon the votes being counted the result is:

A (4) B (4) C (0). In this case a lot is held to determine who between A and B will be elected to the relevant position.

Attachments Ngā Tāpirihanga

There are no attachments for this report.

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Liz Beaven - Community Board Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Matthew Pratt - Acting Head of Community Support and Partnerships

Te Pātaka o Rākaihautū Banks Peninsula Community Board

10 July 2023

11. Te Pātaka o Rākaihautū Banks Peninsula Community Board - Board Projects
Reference / Te Tohutoro:	23/915145
Report of / Te Pou Matua:	Philipa Hay, Community Development Advisor, (Philipa.Hay@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for Te Pātaka o Rākaihautū Banks Peninsula Community Board to formally nominate Board Projects it wishes to submit to its 2023/24 Discretionary Response Fund for funding consideration.

2. Staff Recommendations / Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Nominate Summer with your Neighbours 2023-24 for $3,000 as a Board Project to be considered for funding from its 2023/24 Discretionary Response Fund.

2. Nominate ANZAC Day 2024 - Wreaths, and Diamond Harbour contribution for $1,000 as a Board Project to be considered for funding from its 2023/24 Discretionary Response Fund.

3. Nominate Community Service Awards 2024 for $3,000 as a Board Project to be considered for funding from its 2023/24 Discretionary Response Fund.

3. Context/Background Te Horopaki

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

3.1 Summer with your Neighbours 2023 - 24
Summer with your Neighbours (formerly known as Neighbourhood Week) is celebrated annually from October through to March. Individuals and community groups hold a variety of small neighbourhood events in their local areas. This helps neighbours and communities to get to know each other and enhances community and neighbourhood safety as a result. A contribution towards approved events is provided on return of receipts.

3.2 ANZAC Day 2024 - Wreaths and Diamond Harbour contribution
Each year ANZAC Day citizens' ceremonies are organised and held on 25 April in Banks Peninsula - typically in Lyttelton, Diamond Harbour, Akaroa and Little River. These ceremonies include parades of local service groups, speeches and laying of wreaths. A wreath is laid at each ceremony by Board members on behalf of the Board. Despite recent ANZAC commemorations having been modified or cancelled due to COVID-19 requirements, this is a long-standing tradition. It provides an opportunity for the Board to show its support, and recognise the sacrifices that have been made in these small communities. An annual grant is allocated towards commemorations in Diamond Harbour.

3.3 Community Service Awards 2024
Community Service Awards are awarded to individuals and/or groups in recognition of significant voluntary service. In the Banks Peninsula area, these are held triennially at a single event usually in June; and have alternated between the Lyttelton/Mt Herbert and Akaroa/Wairewa subdivisions. The last Awards were held at Otoromiro Hotel Governors Bay (Lyttelton Subdivision).

Strategic Alignment/ Te Rautaki Tīaroaro

3.4 The recommendations are aligned to the Council's Strategic Framework and in particular the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City. The projects recommended above also align with the four pillars of the Te Haumako Te Whitingia Strengthening Communities Together Strategy - People, Place, Participation and Preparedness.

Decision Making Authority / Te Mana Whakatau

3.5 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.5.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.5.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement / Te Aromatawai Whakahirahira

3.6 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.7 The level of significance was determined by the number of people affected and/or with an interest.

3.8 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion / Kōrerorero

3.9 The amount available for allocation in the 2023/24 Banks Peninsula Discretionary Response Fund is dependent on the Board approved allocations for its 2023/24 Strengthening Communities Fund. The decision meeting is scheduled for the Board's 7 August meeting.

3.10 The 2023/24 Banks Peninsula community grants budget is $199,233. Please note that this amount does not include any carry-forward from the 2022-23 year as this figure is still being finalised.

3.11 The three potential Board Projects that the Board may wish to put forward for consideration for the 2023/24 Banks Peninsula Discretionary Response Fund were discussed with the Board at its workshop on 29 May 2023 and have been agreed as part of the Unit work programmes.

Attachments Ngā Tāpirihanga

There are no attachments to this report.

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Philipa Hay - Community Development Advisor
Approved By	Penelope Goldstone - Manager Community Governance, Banks Peninsula

Te Pātaka o Rākaihautū Banks Peninsula Community Board

10 July 2023

12. Banks Peninsula 2023-24 Discretionary Response Fund Report - July 2023
Reference / Te Tohutoro:	23/974587
Report of / Te Pou Matua:	Philipa Hay, Community Development Advisor, (Philipa.Hay@ccc.govt.nz); Andrea Wild, Community Development Advisor, (Andrea.Wild@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Te Pātaka o Rākaihautū Banks Peninsula Community Board to consider an application for funding from its 2023-24 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

65994

Lyttelton Community House Trust

Funding for replacement commercial oven

$2,413

1.2 There is currently a balance of $22,556 remaining in the fund.

2. Staff Recommendations / Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approves a grant of $2,413 from its 2023-24 Discretionary Response Fund to Lyttelton Community House Trust towards a replacement commercial oven.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned to the Council's Strategic Framework and in particular the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City. The projects also align with the Te Haumako Te Whitingia Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2023-24 Banks Peninsula Discretionary Response Fund (DRF) is still being finalised. (However, $22,556 in funding remained unallocated from the Board's 2022-23 DRF.)

3.7 Board Projects for the 2023-24 year are to be identified at the 10 July 2023, and allocations will be made for these projects from the Board's 2023-24 DRF at the 7 August 2023 meeting.

Total Budget 2023/24	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$22,556 (Carry-forward from 2022/23 DRF)	$0	$TBD	$TBD

3.8 The total 2023-24 DRF available for allocation will be dependent on the Board approved allocations for its 2023-24 Strengthening Communities Fund. The decision meeting is scheduled for the Board's 7 August meeting.

3.9 The 2023-24 Banks Peninsula community grants budget is $199,233. Please note that this amount does not include any carry-forward from the 2022-23 year.

3.10 Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.11 The attached Decision Matrix provides detailed information for the application. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Lyttelton Community House Trust - Commercial Oven	23/987383	44

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Philipa Hay - Community Development Advisor

Andrea Wild - Community Development Advisor

Rym Lamrani - Community Development Advisor

Trisha Ventom - Community Recreation Advisor

Jane Harrison - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Te Pātaka o Rākaihautū Banks Peninsula Community Board

10 July 2023

13. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - July 2023
Reference / Te Tohutoro:	23/738801
Report of / Te Pou Matua:	Penelope Goldstone, Community Governance Manager (Penelope.Goldstone@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report for June 2023.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Lyttelton Recreation Centre	The Taurite Tu exercise programme which is especially designed for Māori aged 50 plus will begin at the Lyttelton Recreation Centre in July. Members of the Te Rūnanga o Ōtākou (Otago) have designed this programme with physiotherapists and Māori movement experts to make a safe, engaging programme. The programme is being coordinated and delivered via Te Hāpu o Ngāti Wheke.	Starts 14 July	Good social and physical connections for our communities
Koukourārata Health & Safety Project	Koukourārata Rūnanga wants to work more closely with Council to be able to achieve their Health & Safety project, which is about mitigating the impacts of flooding. This project is partly funded by Environment Canterbury (ECAN), more funding needs to be found.	Ongoing	Proactive planning for climate change Improve infrastructure to support community resilience
Wānanga with Ōnuku Rūnanga	Community Board members who were available and staff attended a wānanga at Ōnuku marae on 25 May 2023.	Ongoing	Good social and physical connections for our communities
Akaroa Recreation Ground	The Akaroa community has highlighted the lack of recreation facilities, the poor state of the tennis courts at the Akaroa Recreation Ground, and the lack of use of the Akaroa Sports Pavilion. The community wishes to work with Council to enhance the facilities. A meeting was held on 19 May 2023 to discuss community’s concerns.	Ongoing	Good social and physical connections for our communities
Support community groups with funding strategies and avenues	Following applications received for the Strengthening Communities Fund, staff are working with several groups supporting funding strategies and strategic planning.	Ongoing	Good social and physical connections for our communities
Little River Flooding Round Table Group	Following the Flooding Hui in August 2022 this group was formed to explore flood mitigation options in the Little River township. The group includes rūnanga, Water Zone Committee and community representatives along with staff and elected members from the Council and Environment Canterbury. The group met in December 2022, April 2023 and again in June 2023. Discussions have centred around the Kinloch Bridge area to date and will focus on the wider catchment in coming months to ascertain key sites for further investigation. Funding options will also be explored.		Improve infrastructure to support community resilience
Le Bons Bay Flooding Round Table Group	The membership of this group has now been finalised, although a meeting has not yet been held owing to staff resourcing. The first meeting is expected to be in July 2023.		Improve infrastructure to support community resilience
Little River Community Resilience Planning	A group of local community members is working with local governance and Civil Defence Emergency Management (CDEM) staff and the Wairewa Rūnanga to initiate community resilience planning and the creation of a community emergency hub in Little River. Local businesses and emergency services are being approached to contribute to an initial session that will focus on identifying hazards, identifying existing resources, personal and whanau planning and creating a working group to organise the hub. The ultimate aim is to create a Community Resilience Plan for the wider Wairewa area.		Proactive planning for climate change
Little River Dog Exercise Area	After a successful trial period, the dog exercise area will continue in an informal capacity until it is able to be added to the Christchurch City Council Dog Control Policy which is currently under review. The Little River Wairewa Community Trust has partnered with Council on this project and has provided fencing and planting in the area. The Trust is currently looking at options for funding signage and further planting.		Good social and physical connections for our communities
Little River Coronation Library	The Little River Wairewa Community Trust has been granted use of the library once earthquake repairs have been completed in the coming months. The Trust is currently working with staff to finalise plans for the layout of the building and to explore community uses of the facility once it is open. This will be a significant asset for the Trust enabling it to create a community hub for its numerous activities.		Good social and physical connections for our communities.
Hunters Road Outline Development Plan	A project team has been established to develop an Outline Development Plan (ODP) for the site. This includes considering all potential uses of the site, by Council, community and other agencies and assessing the land for any geotechnical or cultural features or restrictions to use.		Support community-based solutions for currently unused significant Council-owned sites
Anti-social road users	A multi-agency meeting to consider anti-social road users was held on 19 June 2023. Various units of Council participated and gave feedback about what they may be able to do to support efforts to address this issue, along with representatives from the Police, community and Tracey McLellan MP’s office.		Assist the Community to tackle the issues caused by Anti-Social Road Users.
Destination Management Plan	An official submission on the DMP was made by the Community Board to ChristchurchNZ as part of the consultation process. ChristchurchNZ presented the full consultation findings to the Community Board on 29 May 2023 and it was agreed that the Plan would be altered in line with key findings and that this second iteration would be peer reviewed by independent experts. Version 2 will also be workshopped with all affected/interested parties.		Tourism opportunities are balanced with social, cultural, economic and environmental values.
Allandale Hall	A meeting was held on 15 June 2023 with members of the Allandale Reserve Committee and Community Facilities to consider options for the future of the Hall in the short, medium and long-term. A member of the Coastal Hazards Planning team explained that Allandale has been selected as one of the six priority locations to focus on due current and projected coastal hazard impacts. It is projected that Allandale Hall will be impacted by coastal flooding and tidally influenced groundwater once the sea level has risen by around 40cm or sooner under particularly extreme conditions (storms). Adaptation planning in Allandale will involve looking at the shorefront landfill and Allandale Hall amongst other public assets. He recommended that any medium to long-term planning around the Hall should consider sea level rise.		Good social and physical connections for our communities.

3.2 Community Funding Summary

3.2.1 Community Board Discretionary Response Fund (DRF) 2022/23 – as at 20 June 2023 Discretionary Response Fund unallocated balance for 2022/23 is $22,556. The unallocated balance will be carried forward for allocation through the Board's DRF in the new financial year (1 July 2023).

3.2.2 2022/23 Youth Development Fund – No applications have been received and allocated funding since the Board's 12 June 2023 meeting.

3.2.3 The 2022/23 Discretionary Response Funding Spreadsheet is attached for record purposes. (Attachment A).

3.2.4 2023/24 Strengthening Communities Fund (SCF) – This is our annual funding round for Board grants. The fund closed for applications at midnight on Friday, 14 April 2023. Applications are for operational funding and/or project costs for the year starting 1 September 2023. Decisions will be made by the Board in August.

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· Community Board Plan - A copy of the finalised Community Board Plan was sent to everyone who submitted their thoughts on it. Submitters were thanked for their feedback and the key changes made as a result of this feedback were set out.

An Implementation Plan is now underway with Board members identifying elected member responsibility, staff resources required and partners to work with for each action.

3.3.2 Council Engagement and Consultation.

· Have your Say – at the time of writing the report the following consultations were open within the Community Board Area and city-wide consultation:

Topic	Closing Date	Link
Tree Planting Plans	17 July 2023	Tree Planting Plans : Christchurch City Council (ccc.govt.nz)
Takamatua Domain Landscape Development Plan	23 July 2023	Takamatua Domain landscape development plan : Christchurch City Council (ccc.govt.nz)
Draft Greater Christchurch Spatial Plan	23 July 2023	Draft Greater Christchurch Spatial Plan : Christchurch City Council (ccc.govt.nz)
Cruising and Prohibited Times on Roads Bylaw	25 July 2023	Cruising and Prohibited Times on Roads Bylaw : Christchurch City Council (ccc.govt.nz)

· Draft Tourism Environment Action Plan 2023 - An Environment Action Plan for the Tourism industry that aims to protect and preserve the natural world. The long-term goal of this plan is to form Aotearoa as a global leader is regenerative tourism; shifting the tourism industry to give back more than it takes. Submissions close on 19 July 2023. There is a workshop on the draft plan on 10 July, 1.30pm to 2.30pm at Enterprise Precinct and Innovation Campus. More information and the plan can be found at: https://www.mbie.govt.nz/have-your-say/draft-tourism-environment-action-plan/

· Start Work Notices – Various Start Work Notices have been sent to the Board throughout the month. All Board area and city-wide start work notices can be found at: https://ccc.govt.nz/transport/works.

3.4 Governance Advice

3.4.1 Public Forum – The Board received the following public forum presentations at its 12 June 2023 meeting:

· The Banks Peninsula Destination Management Plan.

· Pest Free Banks Peninsula.

· Community Board Plan 2023-25 and rural road standards.

· Electoral Signage appearing on State Highway 75.

3.4.2 Hui a Hapori Community Open Forum – The Board received the following Hui a Hapori Community Open Forum presentations on 26 June 2023.

· Impact of Cruise Ships on local retailers.

· Anti-Social Road Users Community Group.

3.4.3 Board Requests – The Board made the following requests at its 12 June meeting and 26 June Hui a Hapori Community Open Forum:

· Requests that the Board's letter to the Ministers of Transport, Tourism, and Climate Change and the Ministers of Tourism and Climate Change reply be included in the next Community Board Newsletter.

· Requests the Head to Head Walkway Working Party to make a recommendation to the Board for the appointment of the Head to Head Walkway Working Party Chairperson.

· The Board agreed to request staff advice on the Council roles in tidying up the beaches within the Akaroa Harbour, in particular the beachfronts adjacent to the Akaroa Township.

· The Board agreed to attach to its letter to ChristchurchNZ, Environment Canterbury, and Christchurch City Council on the impact of Cruise Ships, the presentation from the Lyttelton Retailers.

3.4.4 Board Briefings – The Board received the following briefings during June 2023:

· BP Meats Site in Akaroa.

· Yew Cottage.

· Kukupa Hostel.

· Canterbury Police Update.

· Graffiti Programme.

· Allandale Hall.

· HMNZS Steadfast.

· Te Pā o Rākaihautū Proposal - Diamond Harbour

4. Advice Provided to the Community Board

4.1 Jetty Road, Governors Bay Parking – Memorandum in reply to the Board’s 13 February 2023 request: The Board agreed to seek staff advice on the possible provision of parallel or angle parking and parking restrictions on Jetty Road near the Governors Bay Jetty” (Attachment B).

4.2 Customer Service Requests Report – providing an overview of the number of Customer Service Requests that have been received, including the types of requests being received and a breakdown of how they are being reported from 1 April 2023 to 30 April 2023 is attached. (Attachment C).

4.3 Graffiti Report – the Graffiti Snapshot Report for May 2023 is attached. (Attachment D)

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Te Pataka o Rakaihautu Banks Peninsula Community Board 2022/23 Discretionary Response Summary as at 20 June 2023	23/957957	53
b ⇩	Mermorandum: Jetty Road, Governors Bay Parking - 23 June 2023	23/983005	54
c ⇩	Customer Service Requests - May 2023	23/862978	56
d ⇩	Graffiti Report - May 2023	23/1001922	57

Signatories Ngā Kaiwaitohu

Authors

Liz Beaven - Community Board Advisor

Leonie Hall - Support Officer

Jane Harrison - Community Development Advisor

Philipa Hay - Community Development Advisor

Adrianna Hess - Banks Peninsula Governance Adviser

Rym Lamrani - Community Development Advisor

Natasha McDonnell - Banks Peninsula Governance Advisor

Trisha Ventom - Community Recreation Advisor

Andrea Wild - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Matthew McLintock - Manager Community Governance Team

Matthew Pratt - Acting Head of Community Support and Partnerships

Name	Subject
Akaroa Museum Advisory Committee Unconfirmed Minutes	21 June 2023

Name	Subject
Lyttelton Reserves Committee- Unconfirmed Minutes	1 June 2023

Name	Subject
Orton Bradley Park Board	Minutes of the Park Board – 21 November 2022

8. Akaroa Museum Advisory Committee - Appointment of Chairperson
Reference / Te Tohutoro:	23/982449
Report of / Te Pou Matua:	Liz Beaven, Community Board Advisor (Liz.Beaven@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

9. Reserve Committee Meeting Minutes
Reference / Te Tohutoro:	23/949701
Report of / Te Pou Matua:	Natasha McDonnell, Banks Peninsula Governance Advisor, (Natasha.McDonnell@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

10. Orton Bradley Park Board Minutes
Reference / Te Tohutoro:	23/1019780
Report of / Te Pou Matua:	Liz Beaven, Community Board Advisor (Liz.Beaven@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)