Agenda of Waipuna Halswell-Hornby-Riccarton Community Board

Waipuna Halswell-Hornby-Riccarton Community Board

15 June 2023

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Waipuna

Halswell-Hornby-Riccarton Community Board

Open Minutes

Date: Thursday 11 May 2023

Time: 4.30 pm

Venue: Horoeka Room, Rārākau: Riccarton Centre,
199 Clarence Street, Christchurch

Present

Chairperson

Deputy Chairperson

Members

Helen Broughton

Marie Pollisco

Sarah Brunton

Henk Buunk

Gamal Fouda

Tyla Harrison-Hunt

Andrei Moore

Debbie Mora

Mark Peters

Matthew McLintock

Manager Community Governance Team

941 6231

Matthew.McLintock@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga: Led by Andrei Moore

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Decision

There were no apologies received.

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

Marie Pollisco declared an interest in Item 9 – 2022-23 Discretionary Response Fund Application - Hornby Community Patrols Inc. and took no part in the Board’s discussion or voting on this matter.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved HHRB/2023/00023

That the minutes of the Waipuna Halswell-Hornby-Riccarton Community Board meeting held on Thursday, 13 April 2023 be confirmed.

Mark Peters/Tyla Harrison-Hunt Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Birthright Canterbury Trust

Rhodora Sagles, Birthright Canterbury Trust Manager, accompanied by a client of the Trust, Cynthia, spoke to the Board regarding the programmes and services that the Trust provides to the community and showed a video detailing these which can be viewed at: www.birthrightcanterbury.org.nz

Birthright offers a range of services for tamariki and whānau led by one person, providing support for those parenting alone. Cynthia outlined the support provided to her family of four children including, assistance with schooling and sporting opportunities, recreational visits, educational courses etc.

After questions from members, the Chairperson thanked Rhodora and Cynthia for their presentation.

4.2

Community safety concerns in the Wigram area

Plivia Alaba, local resident speaking on behalf of Awatea and Wigram residents spoke to the Board regarding community safety concerns in the Wigram area.

Residents are concerned at repeated incidents including theft of scooters and vehicle break ins etc. The community is aware of the need to report incidents to the police and does so but is concerned that the levels of offending seem to be increasing. Ms Alaba advised that the community connects over the issues via Facebook.

After questions from members, the Chairperson thanked Ms Alaba for her presentation.

4.3

Kāinga Ora development at Copper Ridge, Halswell

Caroline Burt, local resident, spoke regarding local concerns about the development of two adjoining Kāinga Ora complexes at 376 Halswell Junction Road, one with four dwellings accessed from Halswell Junction Road and a second of 13 dwellings accessed from Liquidamber Street, which is accessed through the Copper Ridge subdivision.

Ms Burt advised that the resource consent for the development had been certified on a non-notified basis and residents did not learn of it via communication from Kāinga Ora dated 14 April 2023, when work was underway. She is concerned about construction work occurring outside the hours of 7.30am to 6.00pm Monday to Saturday.

Ms Burt is concerned that the complex will be out of character with the current suburb and notes there appears to be provision for additional development of an adjoining area. Ms Burt is concerned about the additional traffic and parking issues that may be generated in the subdivision that already has narrow streets.

After questions from members, the Chairperson thanked Ms Burt for her presentation.

Attachments

a Caroline Burt - Presentation

4.4

Kāinga Ora development at Copper Ridge, Halswell

Jules Atkinson, Eva Bragat and Shannon Dsouza, local residents, spoke to the Board regarding the Kāinga Ora development at Copper Ridge, Halswell.

The speakers indicated that they were expressing the concerns of a number of Copper Ridge residents outlined in a petition document signed by 157 people.

There are two complexes planned with 17 dwellings. Residents are concerned that resource consents for the development were granted to a private developer on a non-notified basis and subsequently transferred to Kāinga Ora without any communication with locals. They queried whether the development complies with the District Plan and commented that it is out of character with the surrounding area.

Residents are concerned about access to the complexes and traffic and parking issues that may arise. They are disappointed that there was no earlier communication about the development and seek the opportunity to speak with Kāinga Ora regarding their concerns.

After questions from members, the Chairperson thanked Ms Atkinson, Ms Bragat and Ms Dsouza for their presentation.

Attachments

a Jules Atkinson, Eva Bragat and Shannon Dsouza - Supporting information

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Proposed Road Names - 430 Sparks Road

Community Board Resolved HHRB/2023/00024 (Original Officer recommendation accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves the following new road names for 430 Sparks Road (RMA/2022/485)

a. Road 2 - Eccles Place

Andrei Moore/Gamal Fouda Carried

8. Waipuna Halswell-Hornby-Riccarton 2023-25 Community Board Plan
	Officer Recommendations Ngā Tūtohu That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Adopts the Waipuna Halswell-Hornby-Riccarton 2023-25 Community Board Plan as attached to the report on the meeting agenda.
	The original officer recommendations without change was moved by Andrei Moore and seconded by Sarah Brunton.
	Mark Peters moved by way of amendment that: That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Adopts the Waipuna Halswell-Hornby-Riccarton 2023-25 Community Board Plan as attached to the report on the meeting agenda with the words: “While the priorities are identified for a specific ward, the actions may be able to be implemented across the wider Community Board area as opportunity arises” added under the heading “Our Priorities” The amendment was seconded by Gamal Fouda and on being put to the meeting was declared carried. Andrei Moore and Sarah Brunton requested that their votes against the amendment be recorded. The motion as amended was put to the meeting as the substantive motion.
	Community Board Resolved HHRB/2023/00025 Part C That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Adopts the Waipuna Halswell-Hornby-Riccarton 2023-25 Community Board Plan as attached to the report on the meeting agenda with the words: “While the priorities are identified for a specific ward, the actions may be able to be implemented across the wider Community Board area as opportunity arises” added under the heading “Our Priorities” Mark Peters/Gamal Fouda Carried
	Andrei Moore requested that his vote against the resolution be recorded.

Gamal left the meeting at 6.05pm and returned at 6.07pm.

9. Halswell-Hornby-Riccarton 2022-23 Discretionary Response Fund Applications - Otautahi Eritrean Association Incorporated and Hornby Community Patrols Inc

Community Board Resolved HHRB/2023/00026 (Original Officer recommendation accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves a grant of $2,000 from its 2022-23 Discretionary Response Fund to Otautahi Eritrean Association Incorporated towards the Eritrean Independence Day Celebration.

Helen Broughton/Tyla Harrison-Hunt Carried

Community Board Resolved HHRB/2023/00027 (Original Officer recommendation accepted without change)

That the Waipuna Halswell-Hornby-Riccarton Community Board:

2. Approves a grant of $3,505 from its 2022-23 Discretionary Response Fund to Hornby Community Patrols Inc towards the Patrol Gazebo project.

Mark Peters/Henk Buunk Carried

Marie Pollisco declared an interest in this matter and took no part in the Board’s discussion or voting on it.

10. Waipuna Halswell-Hornby-Riccarton Community Board Area Report - May 2023

Community Board Resolved HHRB/2023/00028 (Original Officer recommendation accepted without change)

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the Waipuna Halswell-Hornby-Riccarton Community Board Area Report for May 2023.

Helen Broughton/Sarah Brunton Carried

11. Waipuna Halswell-Hornby-Riccarton Community Board - Community Service and Youth Service Awards 2023

Community Board Resolved HHRB/2023/00029 (Original Officer recommendation accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Confers Community Service and Youth Service Awards on the nominees listed on the Summary of Nominations 2023 (separately circulated).

2. Delegates authority to the Board Chairperson and Deputy Chairperson to accept any late applications received from other Community Boards.

3. Has the names of successful nominees released after the Board's Community Service Awards 2023 function. Names of unsuccessful nominees will be kept confidential.

Debbie Mora/Mark Peters Carried

12. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on the following topics:

· It was noted the Board’s Community Pride Garden Awards event is to be held on 17 May 2023.

· It was noted that the improvements to the Hamill Road and Halswell Junction Road roundabout have been commenced.

· A proposed Notice of Motion to Council regarding Elected Member notification of road closures has not gone ahead.

· An Elected Member community safety meeting held in Halswell on 9 May 2023 had 65 attendees and was very informative.

· The recent changes to the Milns Road and William Brittan Avenue intersection were noted.

· Challenge petrol station Halswell Road is still awaiting a response regarding stormwater discharges.

· The success of ANZAC Day services throughout the ward was noted.

· There are proposals to establish a new athletics club in the Wigram/Halswell area.

· Halswell Village residents have expressed concern about crime in the area.

· The Greater Hornby Residents’ Association plans to hold a community safety meeting for Hornby.

· The Hornby Community Patrol is investigating a replacement patrol car.

· The playground in the Awatea Park subdivision appears to lack basic play equipment.

· The Mayor has recently visited Hornby sites to look at transport concerns.

· Pedestrian crossing facility project in the vicinity of the Al Noor Mosque is being progressed.

· It was noted that multicultural communities can experience difficulty in wording funding applications and it was suggested that artificial intelligence could be of use in this situation.

12.1 Whitburn Avenue and Collier Drive intersection

The Board discussed local concern that the give way signs at the intersection of Whitburn Avenue and Collier Drive may be missed by some drivers and agreed to request staff advice on improved visibility of the signs.

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Requests that staff investigate the effectiveness of the give way signs at the intersection of Whitburn Avenue and Collier Drive and provide advice on any improvements that could be made to enhance the visibility of the signs.

Debbie Mora left the meeting at 6.51pm and returned at 6.53pm.

Karakia Whakamutunga: Led by Andrei Moore

Meeting concluded at 7.00pm.

CONFIRMED THIS 15TH DAY OF JUNE 2023

Helen Broughton

Chairperson

Waipuna Halswell-Hornby-Riccarton Community Board

15 June 2023

8. Matatiki: Hornby Centre - Orion Transformer Easement
Reference / Te Tohutoro:	23/499420
Report of / Te Pou Matua:	Luke Rees-Thomas, Property Consultant, luke.reesthomas@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 The Community Board holds delegation to grant an easement over park land persuant to the Reserves Act 1977, subject to consent from the Minister of Conservation (delegated to the Council's Chief Executive).

1.2 The Council is developing the Matatiki: Hornby Centre and Orion have installed an associated power transformer unit on the adjacent park land. An easement to convey electricity is required to be registered on the property title.

1.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering; the necessity of the transformer to power the Hornby Facility, the existing presence of the transformer and the minimal impact on park users in relation to the transformer occupation on the site.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves the granting of a new easement in favour of Orion New Zealand Limited, to convey electricity over 12.25m2 of Kyle Park being Section 2 SO Plan 542208 of Title 927558.

2. Notes that 1. above will be subject to the consent of the Minister of Conservation as per Section 48 (1) of the Reserves Act 1977. In this regard, endorses the Chief Executive, acting under sub delegation from the Council, to exercise the Minister of Conservation’s consent to the easement, as delegated to the Council from the Minister under the Instrument of Delegation for Territorial Authorities dated 12 June 2013.

3. Delegates authority to the Manager Property Consultancy, to conclude and sign all documentation in relation to 1. above.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Staff recommend the granting of an easement in favour of Orion New Zealand, given the transformer is already in situ and is an intrinsic asset relating to the operation of the facility.

3.2 The granting of an easement to Orion over park land is a routine standard process for Council.

3.3 The transformer’s location on the park has minimal impact on the public and will not affect access to any other assets.

3.4 Staff support the granting of the new easement and recommend that the Board exercise its delegation for the process to proceed.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Do not grant an easement to Orion – the electrical kiosk is already in place and by not granting an easement to Orion, the Council risks an external entity’s assets being located on a public park without authorisation.

5. Detail Te Whakamahuki

5.1 Kyle Park is a large neighbourhood park, located at Waterloo Rd and Smarts Rd, Hornby.

5.2 The new Matatiki: Hornby Community Facility is being developed on a section to the north-east, being land contained within title 927558, defined as Section 2 SO Plan 542208. The portion of property in question has the classification of Recreation Reserve under the Reserves Act 1977 and therefore is subject to the provisions of that Act.

5.3 An Orion power transformer has been installed on the site and the primary purpose of the transformer is associated with the facility itself. A plan showing the existing kiosk location in relation to the new facility is shown in Attachment A.

5.4 The transformer occupies an area of 3.5 metres x 3.5 metres and is located close to the boundary. A plan showing the proposed easement area is shown in Attachment B. The location of the transformer was selected to ensure there is sufficient clearance from a consenting and safety perspective. The easement area required totals 12.25m² and will incur minimal impact on the park and associated users.

5.5 The legal method of formalising this occupation is through an easement instrument registered on the property title. This is a common and low risk process; however it does continue in perpetuity until surrendered by the easement holder.

5.6 The placement of electrical transformers and kiosks on Council parks is a common arrangement throughout the city. As such, parks staff see no inconsistencies, and support approving the granting of an easement.

5.7 Generally, the easement Grantee is required to pay the Grantor a one-off compensation sum. However, in this instance, as the primary purpose of the transformer is to supply power to the facility, no easement compensation is charged to Orion and an easement is recommended to be granted on otherwise standard terms.

5.8 Under the Reserves Act it is not necessary to seek the community’s views or consult over the proposal where the reserve is not being materially altered or permanently damaged. In this specific case, the process to grant an easement to Orion will not affect the public’s rights or ability to access the park in general. The transformer provides a critical component of the wider facility, which is enhancing the public’s enjoyment of the reserve area. The Community Facility also incurred substantial public consultation through its concept, design and funding phases.

5.9 Staff recommend that the Community Board exercise its delegation and approve the granting of a new easement in favour of Orion New Zealand Limited, subject to the Council’s Chief Executive in turn exercising the Minister of Conservation’s consent to the easement.

5.10 The decision affects the following wards/Community Board areas:

5.10.1 Waipuna Halswell-Hornby-Riccarton Community Board

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

6.1 This report supports the Council's Long Term Plan (2021 - 2031):

6.1.1 Activity: Community Development and Facilities

· Level of Service: 2.0.1.1 Support the development of strong, connected and resilient communities by supporting the provision of a sustainable network of community facilities. - 80-84 Facilities

Policy Consistency Te Whai Kaupapa here

6.2 The decision is consistent with Council’s Plans and Policies.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.3 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.4 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga

6.5 The decision does not impact on Mana Whenua as the location is not a site of significance, nor does the granting of an easement impact on any cultures or values.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.6 The decisions within this report will not affect climate change or Council’s obligations in that regard.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.7 The granting of an easement to Orion for the transformer location, will not affect the public’s accessibility to the park area.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – Staff time (property, survey and legal costs)

7.2 Maintenance/Ongoing costs - Nil

7.3 Funding Source – Existing Hornby Facility project budget

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 The Community Board holds delegation to grant an easement over Council owned land governed under the Reserves Act 1977.

8.2 The Board also has the ability to signal support for the Chief Executive to exercise the delegation on behalf of the Minster of Conservation, being the granting of a new easement over reserve land in accordance with section 48 (1) the Reserves Act 1977.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.3 There is no legal context, issue or implication relevant to this decision.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There are no risks associated with this board decision. The facility transformer is already in situ.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Hornby Centre Plan - Transformer Location	23/499859	19
b ⇩	Easement Plan 12m2	23/499860	20

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Luke Rees-Thomas - Property Consultant

Approved By

Angus Smith - Manager Property Consultancy

Bruce Rendall - Head of City Growth & Property

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizens & Community

Waipuna Halswell-Hornby-Riccarton Community Board

15 June 2023

9. Conservation Volunteers New Zealand - Lease Extension - Paterson House, Halswell Quarry
Reference / Te Tohutoro:	23/766136
Report of / Te Pou Matua:	Kathy Jarden, Team Leader Leasing Consultancy; kathy.jarden@ccc.govt.nz
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 The purpose of the report is for the Waipuna Halswell-Horby-Riccarton Community Board to approve a request for an extension of the lease to Conservation Volunteers New Zealand (CVNZ) for use of Paterson House at Halswell Quarry Park as a base for residential accommodation for staff and volunteers.

1.2 The report is generated in response to the upcoming lease expiry and request from CVNZ to continue leasing the property.

1.3 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by assessment of several factors:

· Number of people affected is relatively low - primarily the Halswell community and visitors to the Halswell Quarry Park.

· Level of Impact – no disruption or reduction of service and brings increased activity to promote heritage.

· Possible environment, social and cultural impacts – brings a positive impact on heritage preservation and an opportunity for Council to achieve its outcomes.

· Ownership or function of a strategic asset is affected – in granting a lease Council still maintains ownership of the asset.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Grants an extension of the lease of Paterson House at Halswell Quarry to Conservation Volunteers New Zealand for a further period of five (5) years having a final expiry of 22 July 2028 being a total lease period of 10 years at an annual rent of $1500 per annum plus Goods and Services Tax.

2. Grants delegated authority to the Manager Property Consultancy to conclude and administer all necessary lease negotiations and documentation.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 To continue to support the Conservation Volunteer programme in Christchurch that directly supports community conservation partnerships and is an advantage for more projects and partnerships in the district.

3.2 On 15 May 2018, the Halswell-Hornby-Riccarton Community Board considered dealing unilaterally with Conservation Volunteer New Zealand giving regard to the guidelines of the Ministry of Business, Innovation and Employment "Unsolicited Unique Proposals" and the Council's obligations to meet the requirements of section 14 of the Local Government Act. In particular conducting business in an open, transparent matter and ensuring prudent stewardship and efficient and effective use of its resources in the interests of the district including planning effectively for the future management of its assets. A lease was granted for five (5) years.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Run a Request for Proposals tender process to determine the Lessee for Paterson House upon expiry of the current lease.

4.2 Disadvantages of this option include:

· Paterson House is not utilised until a use is determined.

· Risk to heritage fabric due to inactivity.

· Requirement for resource consent if any activity does not meet current use of Paterson House.

· Building consent requirements resulting in any change of use may require material alterations to Paterson House, e.g. accessibility ramps, toilet facilities.

· Lost opportunity and benefits in not working with an established conservation organisation.

5. Detail Te Whakamahuki

5.1 The Land and Building

5.1.1 Paterson House is situated at Halswell Quarry with legal description being Part Rural Section297C, Part Rural Section 4543, Part Rural Section 14330, and Part Rural Section 19208.

5.1.2 The historic house is located at 185 Kennedys Bush Road on Halswell Quarry. It was formerly known as the Halswell Quarry manager's house. Refer to Attachment A.

5.1.3 Paterson House and garden are registered under the Heritage New Zealand Pouhere Taonga Act 2014 and have a listing as Historic Place Category 2.

5.1.4 The property is zoned Open Space - Natural Zone in the District Plan which encompasses extensive natural, ecological, scenic, and outdoor recreation areas which enable conservation and protection of areas of significant biodiversity, landscape, culture, and historic heritage values. As well as enabling people to experience open space environments through a range of compatible recreation and tourist activities.

5.2 The Tenant

5.2.1 Conservation Volunteers New Zealand (CVNZ) have a five-year lease with the Christchurch City Council expiring on 22 July 2023.

5.2.2 CVNZ would like to continue their tenure at Paterson House and the Regional Parks Team supports this. The summary in Attachment B to this report supports the CVNZ's request for a further lease term.

5.2.3 The purpose of the lease is to provide short-term accommodation for volunteers enrolled on the Tenant's conservation programme and any other use approved by the Landlord provided such use is related to the Tenant's operation and is a permitted activity in relation to the Heritage Conservation Plan for the Premises.

5.2.4 CVNZ is a not-for-profit, incorporated independent trust, registered as a charitable entity, and founded in 2006.

5.2.5 CVNZ was established building on experience from Conservation Volunteers Australia who have been operating since 1982.

5.2.6 The aim of CVNZ is to connect people and places by working on volunteer led conservation based projects.

5.2.7 CVNZ would like continued use of Paterson House as a base for the long term partnership with conservation groups and agencies in Canterbury including the Christchurch City Council, Department of Conservation, Banks Peninsula Conservation Trust, and Summit Road Society to name a few.

5.2.8 The Council has established a partnership with CVNZ to provide supervision, training, and project delivery for conservation work in Halswell Quarry Park and numerous other council reserves.

5.2.9 CVNZ have a robust health and safety plan that is utilised by Regional Park staff for training volunteers and Council employees.

5.2.10 There is significant work in fire recovery, park development, supporting Trusts such as Summit Road Society and Banks Peninsula Conservation Trust as well as the Council’s Ranger team in regional parks.

5.2.11 CVNZ undertakes to maintain the grounds around Paterson House and support the locally established community groups that volunteer at Halswell Quarry.

5.2.12 CVNZ’s presence provides on-site security while allowing access around the grounds of the building to visitors to Halswell Quarry.

5.2.13 CVNZ has a proven record of accomplishment working with other cities in New Zealand and their presence in Christchurch and surrounding areas would be of benefit to all.

5.3 The decision affects the following wards/Community Board areas:

5.3.1 Waipuna Halswell-Hornby-Riccarton Community Board

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

6.1 The extension of the lease supports Council's strategies, including but not limited to:

6.1.1 Biodiversity Strategy

6.1.2 Our Heritage, Our Taonga-Heritage Strategy

6.1.3 Port Hills Recreation Strategy

6.1.4 Strengthening Communities Strategy

6.1.5 Waterways and Wetlands Natural Asset Management

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Parks and Foreshore

· Level of Service: 6.3.7.4 Provide community participation opportunities across the parks network-participation. - Volunteer hours - maintain or grow compared to previous year

Policy Consistency Te Whai Kaupapa here

6.3 The decision is consistent with Council’s Plans and Policies.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture, and traditions.

6.5 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga

6.6 The Council's Principal Advisor Treaty Relationships is supportive of the five-year extension and agrees that it will not impact on partnership priorities.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.7 There are no climate change impacts on extending the lease term.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.8 There are no accessibility considerations identified with the extension of the lease.

6.9 The building is a listed heritage building so any modification or alterations would require the appropriate approvals from heritage staff as well as building and regulatory consents.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement - costs to implement are limited to staff operational costs in preparing the lease variation document.

7.2 Maintenance/Ongoing costs - no extraordinary maintenance/ongoing costs that have not already been included in operational budgets; the annual rent will be increased slightly from $1000 per annum to $1500 per annum to cover service contract costs for cleaning of gutters and spouting.

7.3 Funding Source - Regional Parks budgets

Other He mea anō

7.4 There are no other resource implications.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Community Boards hold the delegated authority to enter into variations of leases or licences of parks to other parties, and to authorise staff to sign all required documentation.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.2 The legal consideration is the Local Government Act and the Council’s Leasing Council Property policy. The preparation of the Variation to extend the Deed of Lease is a routine matter on which the legal situation is well known and settled.

8.3 The granting of an extension of the lease for Paterson House does not exclude or substantially interfere with the public’s access to Halswell Quarry Park therefore public advertising of the intention to grant a lease is not required as set out in section 138 of the Local Government Act 2002.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There is a good news story that positively benefits the Council’s image and reputation.

9.2 There is an environmental risk that there may be damage to the heritage fabric of the buildings when undertaking any minor maintenance and repairs.

9.2.1 Residual risk rating: The residual rating of the risk after the below treatment(s) is implemented will be low.

9.2.2 Planned treatment(s) include consultation with the Asset Engineer for Heritage Buildings prior to carrying out any repairs in consultation with the conservation plan for the built structures.

Regular inspections of the property over the last five years have not identified any maintenance issues or misuse by the Tenant and their volunteers. The property is well looked after with concerns raised directly with Council staff.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Paterson House at Halswell Quarry - Site Plan and Images	18/413581	27
b ⇩	Conservation Volunteers New Zealand - Submission for Lease	23/766137	28

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Kathy Jarden - Team Leader Leasing Consultancy

Approved By

Angus Smith - Manager Property Consultancy

Kay Holder - Manager Regional Parks

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizens & Community

Waipuna Halswell-Hornby-Riccarton Community Board

15 June 2023

10. Halswell Junction Road Extension - update
Reference / Te Tohutoro:	23/670105
Report of / Te Pou Matua:	Lindsay White, Senior Project Manager - Transport Lindsay.white@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Nature of Information Update and Report Origin

1.1 To provide the Community Board with a project update and to introduce the contractor.

1.2 Staff generated.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the presentation regarding construction of the Halswell Junction Road Extension.

3. Brief Summary

3.1 The roading contract has now been awarded to Fulton Hogan Limited for the construction of the Halswell Junction Road Extension.

3.2 The project team are holding two drop in sessions at the Hornby Panthers Rugby League Club: Wednesday 31 May @ 4:30pm and Thursday 01 June @ 11:30am.

3.3 The project team would like to brief the Community Board on the construction programme and what to expect in terms of the works, as well as introducing the contractor.

3.4 The project team will also be on hand to answer any questions the Community Board may have regarding the project and the construction period.

Attachments Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Lindsay White - Senior Project Manager
Approved By	Jacob Bradbury - Manager Planning & Delivery Transport

Waipuna Halswell-Hornby-Riccarton Community Board

15 June 2023

11. Waipuna Halswell-Hornby-Riccarton Community Board Representation on the Airport Noise Liaison Committee
Reference / Te Tohutoro:	23/828954
Report of / Te Pou Matua:	Faye Collins, Community Board Adviser (faye.collins@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider Board representation on the Airport Noise Liaison Committee for the remainder of the 2022-2025 Community Board term.

1.2 This report is staff generated in response to a request from the Airport Noise Liaison Committee for two representatives of the Board to become members of the Committee.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Nominates two Board members to be appointed to the Airport Noise Liaison Committee.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The Airport Noise Liaison Committee is a body formed in 2017 to address District Plan Rule 6.1.6.2.7.3 to enable communication about noise between the airport, Council and the community. The committee receives updates on operations at the airport and reviews noise complaints received. Residential properties most impacted by airport noise have been offered construction upgrades through the Acoustic Treatment Programme and the Committee is also involved with the Airport Noise Management Plan preparation, review and updating as required.

3.2 The Committee is seeking to have members of the Board appointed to the Committee.

4. Context / Background / Te Horopaki

4.1 The Airport Noise Liaison Committee is operated by Christchurch International Airport Limited (CIAL) as a requirement under the Christchurch District Plan. The District Plan requires a minimum of two Community Board members to be appointed to the Committee but allows for more. Currently two representatives of the Waimāero Fendalton-Waimairi-Harewood Community Board are members of the Committee.

4.2 The Airport Noise Liaison Committee’s function is to make recommendations to the airport operator on matters including:

· Any community concerns regarding noise from aircraft operations and engine testing

· Liaison with, and provision of relevant information to the community

· Airport Noise Management Plans and an Acoustic Treatment Programme for properties within the airport noise contours.

4.3 At its meeting on 5 March 2023 the Committee noted that there had been a series of unconnected complaints from the Halswell, Rolleston, Wigram areas and requested that the process be investigated for Halswell Board members to become members of the Committee.

Attachments / Ngā Tāpirihanga

There are no attachments for this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author	Faye Collins - Community Board Advisor
Approved By	Jessica Garrett - Manager Community Governance, Halswell Hornby Riccarton

Waipuna Halswell-Hornby-Riccarton Community Board

15 June 2023

12. Halswell-Hornby-Riccarton 2022/23 Discretionary Response Fund Applications - Nine Organisations
Reference / Te Tohutoro:	23/646728
Report of / Te Pou Matua:	Bailey Peterson, Community Development Advisor (Bailey.Peterson@ccc.govt.nz) Helen Miles, Community Recreation Advisor (Helen.Miles@ccc.govt.nz) Marie Byrne, Community Development Advisor (marie.byrne@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider an application for funding from its 2022-23 Discretionary Response Fund from the organisations listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00066125	Hornby Community Care Trust	Consultant Fees for Expanded Community Centre Design	$9,056	$9,056
00065996	Hornby Day Care Trust	HRV System	$5,793	$5,793
00066042	Hornby Toy Library Inc	Hornby Toy Library Running Costs	$10,100	$3,500
00065946	Halswell Playcentre	Rent	$4,000	$3,000
00065990	Halswell Residents’ Association Inc	ANZAC Day Commemorations, Administration and Community Engagement	$3,895	$3,000
00065926	Hornby Good Companions Club	Bus Trips	$1,500	$1,500
00065988	Hornby Netball Club	Volunteer Recognition	$840	$840
00066040	Lions Club of Halswell District Inc	Carols in the Quarry	$3,196	$3,000
00065964	St Mark’s Retired People’s Fellowship	Monthly Outings Project	$2,000	$1,000

1.2 Approval is also sought to transfer $2,000 from the 2022-23 Discretionary Response Fund to the 2022/23 Youth Development Fund.

1.3 There is currently a balance of $62,033 remaining in the fund.

2. Staff Recommendations / Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves a grant of $9,056 from its 2022-23 Discretionary Response Fund to Hornby Community Care Trust towards consultant fees for the expanded community centre design.

2. Approves a grant of $5,793 from its 2022-23 Discretionary Response Fund to Hornby Community Day Care Trust towards the installation of a Heat Recovery Ventilation System.

3. Approves a grant of $3,500 from its 2022-23 Discretionary Response Fund to Hornby Toy Library Inc towards the Running Costs.

4. Approves a grant of $3,000 from its 2022-23 Discretionary Response Fund to Halswell Playcentre towards rent.

5. Approves a grant of $3,000 from its 2022-23 Discretionary Response Fund to Halswell Residents’ Association Incorporated towards the ANZAC Day Commemorations, Administration and Community engagement project.

6. Approves a grant of $1,500 from its 2022-23 Discretionary Response Fund to the Hornby Good Companions Club towards the Bus Trips Project.

7. Approves a grant of $840 from its 2022-23 Discretionary Response Fund to the Hornby Netball Club towards Volunteer recognition.

8. Approves a grant of $3,000 from its 2022-23 Discretionary Response Fund to the Lions Club of Halswell District Inc towards the Carols in the Quarry project.

9. Approves a grant of $1,000 from its 2022-23 Discretionary Response Fund to St Marks Retired Fellowship Group towards the monthly outings project.

10. Approves the transfer of $2,000 from the Halswell-Hornby-Riccarton 2022-23 Discretionary Response Fund to the Halswell-Hornby-Riccarton 2022-23 Youth Development Fund.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of enabling active and connected communities to own their future. It will provide for a strong sense of community, safe and healthy communities and celebration of our identity through arts, culture, heritage, sport and recreation.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community in the community board area.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2022-23 Discretionary Response Fund is as below.

Total Budget 2022/23	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$242,693	$180,660	$62,033	$29,344

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Youth Development Fund

3.9 At its meeting on 13 April 2023 the Board resolved to allocate an additional $4,000 to the 2022-23 Youth Development Fund.

3.10 Recent grants have left a balance of $75 in the 2022-23 Youth Development Fund.

3.11 The Board may wish to consider transferring additional funds from the 2022-23 Discretionary Response Fund to the 2022-23 Youth Development Fund, in order to have funding available under this scheme.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Waipuna Halswell-Hornby-Riccarton Community Board 2022-23 Discretionary Response Fund applications 2023-6-15 Decision Matrix One	23/837772	37
b ⇩	2022-23 Discretionary Response Fund applications 2023-6-15 Decision Matrix Two	23/837773	40

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Bailey Peterson - Community Development Advisor

Marie Byrne - Community Development Advisor

Helen Miles - Community Recreation Advisor

Approved By

Jessica Garrett - Manager Community Governance, Halswell Hornby Riccarton

Waipuna Halswell-Hornby-Riccarton Community Board

15 June 2023

13. Waipuna Halswell-Hornby-Riccarton Community Board Area Report - June 2023
Reference / Te Tohutoro:	23/559211
Report of / Te Pou Matua:	Jessica Garrett, Community Governance Manager, jessica.garrett@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the Waipuna Halswell-Hornby-Riccarton Community Board Area Report for June 2023.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity

Detail

Timeline

Strategic Alignment

Community Pride Garden Awards 2023

An awards function to acknowledge Halswell-Hornby-Riccarton Community Pride Garden Award recipients was held on 17 May 2023, at the Hornby Club and was a well-attended event.

The awards are a Council initiative started in 1991, and have been a joint venture between the Community Boards and the Christchurch Beautifying Association since 1997.

Invited guests included the Christchurch Beautifying Association President and ward judges. Certificates were subsequently forwarded to those recipients unable to attend.

Completed

Resilient Communities

Te Haumako Te Whitingia

Strengthening Communities Together Strategy

Hornby Youth Council

Staff facilitated an inaugural meeting of the Hornby Youth Council which was held with students from Gilberthorpe School, South Hornby School and Hornby High School.

The Youth Council consists of students from local schools who advocate for a strong youth voice in Hornby.

The meeting concentrated on what the Youth Council know about the Christchurch City Council and its role in the community. The meeting also discussed what they like about Hornby, any concerns they have and what they would like to see in Hornby in the future.

Ongoing

Resilient Communities

Te Haumako Te Whitingia

Strengthening Communities Together Strategy

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Community Pride Garden Awards 2023

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Hornby Youth Council

3.2 Community Funding Summary

3.2.1 For information, a summary is provided on the status of the Board's 2022-23 funding as at May 2023 (refer Attachment A).

3.2.2 Off the Ground Fund – Under authority delegated by the Board the following allocations were made in May 2023:

· $400 to Tupu Tonga Trust towards Scholarship Workshops.

· $350 to Halswell Scouts Group towards hire of the Halswell Scout Den by the Halswell Small Dog Group for their winter programme.

· $400 to Deanna Pulu towards Fakaha’apai Sulusulu workshops.

· $400 to Templeton Primary School Parent Support Group towards a Matariki event.

3.2.3 Youth Development Fund – Under authority delegated by the Board the following allocations were made in May 2023:

· $300 to Jessica Drury towards participating in the 2023 Apollo Projects Division II Swimming Competition in Wellington.

· $500 to Ava Gearry towards representing New Zealand in the Singapore Open Gymnastics Competition.

· $875 to Badminton Canterbury to assist Eben Anil, Jeremiah Manickam, Theo (Dao-Jun) Ling, Jayden Wong, Kate Duffield, Katrina Huang, Keisha Wong, Vicky Zhang, Zooni Butterfly Ahuja, Linus Ling and Kelly Shen towards participating in the New Zealand Badminton Junior Team Nationals in Palmerston North.

· $975 to Hornby High School to support Ranit Lal, Kaedun Lowry, Hassan Mahjor, Hamid Noori, Hrishaal Raj, TJ Noble, Luke Holmes- Rae, Thomas Villavicencio, Sereybuth Yorn, Dani Owen, Reige Amarillo, Faysal Nairob, and Jack Muir towards participating in the New Zealand Secondary Schools Jim Wishart Football Tournament being held in Nelson.

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· Community Board Plan 2023-25

The Board adopted the Community Board Plan 2023-25 at the Board meeting on 11 May 2023 (see Attachment B).

· Common Ground Café 10^th Birthday Celebration

Oak Development Trust celebrated the 10^th birthday of their community café initiative, Common Ground Café. A celebration cake was cut by Councillor Tyla Harrison-Hunt along with Yvonne Aldridge, who was the first person to gain barista skills when the café started. Yvonne has been making the coffees from the start and over the years has trained up other community members. The café started in 2013 as a community building initiative in the Riccarton West community while the New Zealand Police had a Neighbourhood Policing Team based in the area.

Oak Development Trust have also received a Prime Ministers COVID-19 Response Recognition Award for their service in support the national COVID-19 response. The Trust was responsible for providing food parcels to migrants isolating.

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Common Ground Café and Oak Development Trust Manager Carol Renouf

· Community Development Network Trust (CDN Trust) Annual Luncheon

CDN Trust hosted their annual luncheon where they acknowledge their volunteers as well as their supporters. The Trust runs programmes for young people out of their Riccarton and Hornby bases, as well as some satellite programmes in Parklands. In 2022 the Trust opened their Hornby Hangout, based in the former Plunket rooms in Wycola Avenue.

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· Halswell Community Hub

The Halswell Community Project team are undertaking a couple of projects to bring share some winter warmth. They are holding a winter sock drive in collaboration with City Mission Outreach to help people living on the streets keep warmer during winter.

To warm up local community spirits, the trees outside the Halswell Community Hub at the Halswell and Sparks Roads intersection are being given a midwinter colour lift by local community members as part of a community-led project. Knitters, crocheters and other crafts people are adorning the trees with colourful wool projects.

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3.3.2 Council Engagement and Consultation.

· The Heritage Plan Change (PC13)

The Heritage Plan Change provides for eleven new residential heritage areas across the city identified for protection in the District Plan to recognise Ōtautahi Christchurch’s special identity and about 60 buildings, items and building interiors to the Schedule of Significant Historic Heritage. Consultation on Plan Change PC13 closed on 12 May 2023.

The submission lodged on behalf of the Board is attached (See Attachment C).

· The Proposed Housing and Business Choice Plan Change (PC14)

The Proposed Housing and Business Choice Plan Change will bring the District Plan in line with the government direction that has been given via the National Policy Statement-Urban Development and the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act to enable more development in the city’s existing urban footprint. Consultation on Plan Change PC14 closed on 12 May 2023.

The submission lodged on behalf of the Board is attached (See Attachment D).

· Athol / Waimairi intersection improvements

In response to public feedback raising concerns regarding safety of the Athol/ Waimairi intersection and the need for a closer bus stop on Waimairi Road close to Athol terrace and outside the University of Canterbury the Canterbury Regional Council (Environment Canterbury) approached the Council and asked that it investigate the current crossing facility and bus stops on Waimairi Road near Athol Terrace with a view to providing safer access, a bus stop closer to the Parkstone Retirement Village and encouraging more use of the Orbiter bus service.

Consultation is being undertaken on a proposal to:

· Install a new bus stop with a shelter outside 73 Waimairi Road and move the bus stop on the east side of Waimairi Road south to make pick up and drop off safer for passengers and create a more comfortable waiting space.

· Paint new cycle lanes on both sides of Waimairi Road to improve safety for cyclists travelling along the road and into Athol Terrace.

· Install a raised safety platform on Waimairi Road just south of the Athol Terrace intersection to make travel across Waimairi Road easier and safer for the community.

· Extend the kerb on the Athol / Waimairi / Homestead intersection to reduce the crossing distance and enhance safety for pedestrians and cyclists using the intersection and accessing the bus stops.

· Remove approximately 7 car parking spaces to accommodate the planned bus stops and crossing.

The consultation closes on 31 May 2023.

4. Advice Provided to the Community Board

4.1 Halswell Junction Road Extension

The contract has been awarded for the construction of Halswell Junction Road Extension. The programme is still being finalised but it is anticipated that construction will start mid-June and be delivered in two stages to work around the KiwiRail programme. It is expected that construction should be complete by late 2024, but this is dependent on KiwiRail and when the new level crossing can open. Further updates will be provided.

Community drop-in sessions are to be held on Wednesday 31 May and Thursday 1 June for interested persons to meet the project team and the contractor.

4.2 Graffiti Snapshot

For the Board’s information, attached is a Graffiti Snapshot, an update on graffiti as of April 2023 (refer Attachment E).

4.3 Hornby Community Patrol

Hornby Community Patrol is a volunteer organisation operating as the “Eyes and Ears” of the community for the Police and citizens. The organisation patrols the areas of Sockburn, Templeton, Prebbleton, Halswell, Broomfield, Hei Hei, Islington, Wigram, Park House and Hornby.

For the Board's information, below are the Hornby Community Patrol statistics for April 2023:

Vehicle related : 66	Special service: 49	Graffiti: 62
Com service hrs: 27	Property damage: 12	People related: 18
Number of 3ws: 136	Schools patrolled : 41	Property related: 45
No. patrol hours: 218	Km’s: 1196	No. patrols: 26

4.4 Customer Service Requests/Hybris Report

For the Board’s information, attached is a copy of the May 2023 Hybris Report (refer Attachment F).

The report provides an overview of the number of Customer Service Requests that have been received, including the types of requests being received and a breakdown of how they are being reported.

4.5 Community Parks Update - May 2023

This autumn has seen some very high volumes of growth (grass and weeds). We are just starting to see that growth slow down a bit which is enabling us to undertake other various activity within our parks.

Planting season is in full swing, our Community Partnership Rangers are busy working with local volunteer groups to get plants in the ground.

· Update from Holly Whitaker, Community Partnership Ranger

Quaifes Road Springlands Reserve

Springlands volunteers meet regularly throughout the year at Quaifes Reserve to care for the wetland area. The group has completed extensive work removing plant guards, planting, trapping and maintenance. Over Autumn the group has been weeding and mulching the plants planted in 2022 and is working on extending their trapping network in the reserve.

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· Halswell Domain

Christchurch City Council Parks Unit and Governance team have been supporting members of the Halswell Residents’ Association and ANZAC committee to beauty the area around the cenotaph, in preparation for this year’s ANZAC day celebrations.

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· Harrington Park

Community members and a corporate group joined the effort to plant over 1400 daffodil bulbs on the road frontage along Peverel Street. Volunteers of all ages, joined together to beautify the area and collect rubbish.

· Ruapuna Raceway

The Council Parks Unit and Governance team have been supporting the Ruapuna Raceway club, lease holders at Ruapuna Park work towards reducing their carbon emissions by supporting them with finding plant donations and offering advice for the planting plan.

· Sports Parks

Halswell Domain has seen a recent upgrade with a relocation of the club rooms and installation of bollards along with resowing the turf where the clubrooms were.

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· Playgrounds

- Replacement of swinger item in Talbot Park (May/early June)

- Replacement of Spinning bucket in Te Kahu Reserve (May/early June)

- Replacement of the You and Me swing seat in Picton Reserve (May/early June)

- Middleton Park – replacement swing and carousel (June/July)

- Warren Park hard surface renewals (June)

- Crosbie Park hard surface renewals (due to be completed in June)

Customer Service Requests/ Ticket Details

Waipuna Halswell- Hornby- Riccarton

30^th March 2023- 30^th May 2023

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Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Waipuna Halswell-Hornby-Riccarton Community Board Funding Update - May 2023	23/834954	57
b ⇩	Halswell-Hornby-Riccarton 2023-25 Community Board Plan	23/837924	62
c ⇩	Submission:The Heritage Plan Change (PC13)	23/749370	78
d ⇩	Submission:The Proposed Housing and Business Choice Plan Change (PC14)	23/749373	82
e ⇩	Graffiti Snapshot - April 2023	23/775454	144
f ⇩	Halswell-Hornby-Riccarton Hybris Report - May 2023	23/863713	146

Signatories Ngā Kaiwaitohu

Authors

Noela Letufuga - Support Officer

Bailey Peterson - Community Development Advisor

Marie Byrne - Community Development Advisor

Faye Collins - Community Board Advisor

Helen Miles - Community Recreation Advisor

Jessica Garrett - Manager Community Governance, Halswell Hornby Riccarton

Approved By

Jessica Garrett - Manager Community Governance, Halswell Hornby Riccarton

Matthew McLintock - Manager Community Governance Team

Matthew Pratt - Acting Head of Community Support and Partnerships

Name	Subject
Greater Hornby Residents' Association	Presentation of the Gilberthorpes Road and Parker Street Intersection assessment

7. Correspondence
Reference / Te Tohutoro:	23/861849
Report of / Te Pou Matua:	Faye Collins, Community Board Advisor faye.collins@ccc.govt.nz
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)