Agenda of Waimāero Fendalton-Waimairi-Harewood Community Board

Waimāero Fendalton-Waimairi-Harewood Community Board

12 June 2023

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Waimāero

Fendalton-Waimairi-Harewood Community Board

Open Minutes

Date: Monday 8 May 2023

Time: 4.37 pm

Venue: Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

Present

Deputy Chairperson

Members

Jason Middlemiss

Linda Chen (via audio/visual link)

James Gough

Aaron Keown

Sam MacDonald

Nicola McCormick (via audio/visual link)

Maryanne Lomax

Manager Community Governance, Fendalton-Waimairi-Harewood

941 6730

maryanne.lomax@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga:

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved FWHB/2023/00020

That the apologies for absence received from Bridget Williams, Shirish Paranjape and David Cartwright, and apology for lateness from Sam MacDonald be accepted.

James Gough/Aaron Keown Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved FWHB/2023/00021

That the minutes of the Waimāero Fendalton-Waimairi-Harewood Community Board meeting held on Tuesday, 11 April 2023 be confirmed.

Jason Middlemiss/James Gough Carried

4. Public Forum Te Huinga Whānui

Part B

There were no public forum presentations.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

5.1

Dave Gardner

Dave Gardner, local resident, addressed the Board regarding the Heaton Street Safety Improvements.

Attachments

a Dave Gardner - Presentation

Sam MacDonald joined the meeting at 4.55pm during Sarah Pallett’s deputation.

5.3

Sarah Pallett

Sarah Pallett, Member of Parliament for Ilam, addressed the Board regarding the Heaton Street Safety Improvements.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Waimāero Fendalton-Waimairi-Harewood Community Board Submissions Committee Minutes - 3 April 2023

Community Board Resolved FWHB/2023/00022

That the Waimāero Fendalton-Waimairi-Harewood Community Board receives the Minutes from the Waimāero Fendalton-Waimairi-Harewood Community Board Submissions Committee meeting held 3 April 2023.

Nicola McCormick/Jason Middlemiss Carried

15. Resolution to Include Supplementary Reports

Community Board Resolved FWHB/2023/00023

That the reports be received and considered at the Waimāero Fendalton-Waimairi-Harewood Community Board meeting on Monday, 8 May 2023.

Open Items

16. Heaton Street Safety Improvements - Safer crossing for schools

Jason Middlemiss/James Gough Carried

8 & 16. Heaton Street Safety Improvements - Safer crossing for schools

Community Board Resolved FWHB/2023/00024

Officer Recommendations Accepted Without Change

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Revokes resolutions FWHB/2023/00022 and FWHB/2023/00023 made by the Waimāero Fendalton-Waimairi-Harewood Community Board at its meeting on 11 April 2023 (set out in Attachment D to this report)

4. Approves all kerb alignments, road surface treatments, and road markings as detailed on Attachment A of the report.

5. Resolves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times:

a. On the northern side of Heaton Street, commencing at a point approximately 56 metres west of its intersection with Circuit Street and extending in a westerly direction for a distance of 5 metres.

b. On the northern side of Heaton Street, commencing at a point approximately 75 metres west of its intersection with Circuit Street and extending in a westerly direction for a distance of 12 metres.

c. On the northern side of Heaton Street, commencing at a point approximately 93 metres west of its intersection with Circuit Street and extending in a westerly direction for a distance of 36 metres.

d. On the northern side of Heaton Street, commencing at a point approximately 116 metres west of its intersection with Circuit Street and extending in a westerly direction for a distance of 7 metres.

e. On the southern side of Heaton Street, commencing at a point approximately 203 metres west of its intersection with Papanui Road and extending in a westerly direction for a distance of 23 metres.

f. On the southern side of Heaton Street, commencing at a point approximately 233 metres west of its intersection with Papanui Road and extending in a westerly direction for a distance of 7 metres.

g. On the southern side of Heaton Street, commencing at a point approximately 247 metres west of its intersection with Papanui Road and extending in a westerly direction for a distance of 12 metres.

h. On the southern side of Heaton Street, commencing at a point approximately 273 metres west of its intersection with Papanui Road and extending in a westerly direction for a distance of 5 metres.

6. Resolves pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the parking of vehicles be restricted to a maximum of three minutes between 8:15AM to 9:15AM and 2:30PM to 3:30PM on all weekdays (Monday to Friday):

a. On the northern side of Heaton Street, commencing at a point approximately 87 metres west of its intersection with Circuit Street and extending in a westerly direction for a distance of 6 metres.

b. On the northern side of Heaton Street, commencing at a point approximately 129 metres west of its intersection with Circuit Street and extending in a westerly direction for a distance of 20 metres.

c. On the southern side of Heaton Street, commencing at a point approximately 188 metres west of its intersection with Papanui Road and extending in a westerly direction for a distance of 15 metres.

d. On the southern side of Heaton Street, commencing at a point approximately 240 metres west of its intersection with Papanui Road and extending in a westerly direction for a distance of 7 metres.

Bus stops

7. Resolves pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that a marked bus stop be installed:

a. On the northern side of Heaton Street commencing at a point approximately 75 metres west of its intersection with Circuit Street and extending in an easterly direction for a distance of 14 metres.

b. On the southern side of Heaton Street commencing at a point approximately 259 metres west of its intersection with Papanui Road and extending in a westerly direction for a distance of 14 metres.

Bus passenger shelter

8. Resolves pursuant to Section 339(1) of the Local Government Act 1974:

a. The installation of a bus passenger shelter on the south side of Heaton Street (beside 122 Heaton Street) commencing at a point 261 metres west of its intersection with Papanui Road and extending in a westerly direction for a distance of approximately 3.6 metres.

9. Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described above.

10. Resolves that these resolutions take effect when the traffic control devices that evidence the restrictions described in the staff report are in place.

Jason Middlemiss/James Gough Carried

Attachments

a Officer Presentation - Example of Raised Safety Platform

Community Board Decided FWHB/2023/00025

Officer Recommendations Accepted Without Change

Part A

That the Waimāero Fendalton-Waimairi-Harewood Community Board recommends that the Council:

2. Approves, pursuant to Clause 18 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. That a Special Vehicle Lane (Cycle) be installed along the northern side of Heaton Street, commencing at a point approximately 53 metres west of its intersection with Circuit Street and extending in a westerly direction for a distance of 98 metres.

b. That a Special Vehicle Lane (Cycle) be installed along the southern side of Heaton Street, commencing at a point approximately 180 metres west of its intersection with Papanui Road and extending in a westerly direction for a distance of 98 metres.

3. Approves that a signalised crossing with a raised safety platform for the use by pedestrians and cyclists, as detailed on Attachment A, be installed on Heaton Street at a point approximately 111 metres west of its intersection with Circuit Street, in accordance with the relevant sections of the Land Transport Rule: Traffic Control Devices 2004.

Jason Middlemiss/James Gough Carried

9. Tree removal and replacement planting within Pasadena Reserve (Cam Place)

Community Board Resolved FWHB/2023/00026

Officer Recommendations Accepted Without Change

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receive the report.

2. Approve the option of removal of four trees and the planting of eight medium trees as shown on attachment A.

Aaron Keown/James Gough Carried

10. Waimāero Fendalton-Waimairi-Harewood 2023-25 Community Board Plan

Community Board Resolved FWHB/2023/00027

Officer Recommendations Accepted Without Change

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Adopt the Waimāero Fendalton-Waimairi-Harewood 2023-25 Community Board Plan.

Jason Middlemiss/Sam MacDonald Carried

11. Fendalton-Waimairi-Harewood Community Board 2022-23 Discretionary Response Fund Application - Belfast Sports and Community Centre Inc, Otautahi Eritrean Association Inc

Community Board Resolved FWHB/2023/00028

Officer Recommendations Accepted Without Change

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Approve a grant of $1,030 from its 2022-23 Discretionary Response Fund to the Belfast Sports and Community Centre Inc towards the purchase of a new Oven and Volunteer Recognition.

2. Approves a grant of $2,000 from its 2022-2023 Discretionary Response Fund to the Otautahi Eritrean Association towards their Eritrean Independence Day celebrations.

Jason Middlemiss/Sam MacDonald Carried

12. Fendalton-Waimairi-Harewood 2022-23 Youth Development Fund Application - Harrison Leach

Community Board Resolved FWHB/2023/00029

Officer Recommendations Accepted Without Change

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board resolve to:

1. Approve a grant of $500 from its 2022-23 Youth Development Fund to Harrison Leach towards competing at the 2023 World under 24 Ultimate Frisbee Championships in Nottingham, England, from 2 to 8 July 2023.

Sam MacDonald/Aaron Keown Carried

13. Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - May 2023

Community Board Resolved FWHB/2023/00030

Officer Recommendations Accepted Without Change

Part B

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receive the Waimāero Fendalton-Waimairi-Harewood Community Board Area Report for May 2023.

Jason Middlemiss/Aaron Keown Carried

14. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on matters of interest to the Board, including:

· The new parking strictions have been installed in Strowan and already received positive feedback.

· The Northwood Residents’ Association have requested assistance with some maintenance issues.

· The Board discussed the possibility of laying a wreath at a local ANZAC Day dawn service next year.

14.1 Nunweek Park

The Waimāero Fendalton-Waimairi-Harewood Community Board asked staff to investigate surface flooding issues at Nunweek Park, possibly related to the irrigation system, and provide an update back to the Board.

Karakia Whakamutunga:

Meeting concluded at 5.27pm.

CONFIRMED THIS 12^TH DAY OF JUNE 2023

Bridget Williams

Chairperson

Waimāero Fendalton-Waimairi-Harewood Community Board

12 June 2023

7. Proposed Road Names - 66A Johns Road
Reference / Te Tohutoro:	23/743578
Report of / Te Pou Matua:	Paul Lowe, Manager Resource Consents (Paul.Lowe@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to approve the proposed road names at 66A Johns Road, Belfast and 23A Blakes Road, Belfast.

1.2 The report is staff generated resulting from a naming request received from the relevant subdivision developers.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Approves the following new road names for 66A Johns Road (RMA/2021/2639)

a. Road 1 - Chrysolite Place

b. Lane 1 - Clontarf Lane

2. Approves the following new road names for 10 Blakes Road (RMA/2022/3749)

a. Road 1 - Don Peebles Way

3. Detail Te Whakamahuki

Introduction Te Whakatkinga

3.1 A road naming request has been submitted by the agent on behalf of the developer. A preferred name and alternative names have been put forward for the roads.

3.2 The recommended road names have been checked against existing road names in Christchurch and bordering districts, for duplication, alternative spelling, or other similarities in spelling or pronunciation to avoid the potential for confusion. The proposed names are considered sufficiently different to existing road names.

3.3 The recommended road names have been checked against the Council’s Roads and Right-of-Way Naming Policy dated 2 November 1993 and are considered to be consistent with this policy except as outlined below.

3.4 The recommended road names have also been checked against the Australia and New Zealand Standard AS/NZA 4819:2011 Rural and Urban Addressing. The names are considered to be consistent with the Standard unless otherwise stated below.

3.5 Under the Roads and Right-of-Way Naming Policy, the names considered must be requested by the developer. There is not an ability to consider alternative names without first checking whether there are any duplications or similarities with other road and right-of-way names.

3.6 Consultation has been undertaken with Land Information New Zealand who have raised no concerns with the proposed road names.

3.7 The names requested have been accompanied by an explanation of the background to the names, which is summarised below, along with correspondence with the applicant.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.8 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.9 The level of significance was determined by the number of people affected and/or with an interest.

3.10 Due to the assessment of low significance, no further community engagement and consultation is required.

Proposed Names - 66A Johns Road RMA/2021/2639

3.11 The proposed roads are shown in Attachment A.

3.12 The names are themed for ships that brought immigrants to Canterbury.

3.13 Road 1 - Preferred name: Chrysolite Place

The Chrysolite was a clipper ship or merchant ship that sailed from England to Lyttelton and arrived in 1861 and 1862. The ship was built in Canada in 1858. Chrysolite is also the name used for several gemstones, often green in colour.

3.14 Lane 1 - Preferred name: Clontarf Lane

The Clontarf was a clipper ship that sailed from England to Lyttelton and arrived in 1858 and 1860. Clontarf is also a suburb of Dublin, Ireland.

Alternative Names

3.15 Chariot Place/Lane - The Chariot of Fame was a ship that sailed from England to Lyttelton and arrived in 1863.

3.16 Glenmark Place/Lane - The Glenmark was a ship that sailed from England to Lyttelton and arrived in 1865, 1866, 1867 and 1871.

3.17 Himalaya Place/Lane - The Himalaya was a ship that sailed from England to Lyttelton and arrived in 1866, 1867, 1873, 1875, 1878, 1879 and 1883.

3.18 Ramsay Place/Lane - The Ramsay was a ship that sailed from England to Lyttelton and arrived in 1870.

3.19 Victory Place/Lane - The Victory was a ship that sailed from England to Lyttelton and arrived in 1859 and 1866.

Proposed Names - 23A Blakes Road RMA/2022/3749

3.20 The proposed roads are shown in Attachment A. The other roads shown on the plan were approved previously.

3.21 The roads are themed for prominent Canterbury artists.

3.22 Road 1 - Preferred name: Don Peebles Way

3.23 Donald (Don) Peebles (5 March 1922 – 27 March 2010) was a New Zealand artist who died aged 88. Peebles moved to Christchurch in 1964, becoming a lecturer at the Ilam School of Fine Arts at the University of Canterbury, where he was made head of the painting department in 1980. He received an honorary Doctorate in Literature from the University in 2003.

In the 1999 New Year Honours, Peebles was appointed an Officer of the New Zealand Order of Merit, for services to art. In 2007, Peebles received an Arts Foundation Icon Award, awarded to only 20 living people at any one time.

Alternative Names

3.24 Ivy Fife Street - Ivy Fife (28 September 1903 – 6 December 1976) was a Christchurch-based painter who died aged 73. Fife was educated at Elmwood School and Christchurch Girls’ High School, and graduated from the Canterbury College School of Fine Art. She continued her association with the College following graduation, including as Lecturer in Design.

Fife was known for her portraits and landscapes reflective of the life in Canterbury. She has been an important part of several exhibitions at the Christchurch Art Gallery, including One Hundred New Zealand Painters (1965); A Harbour View (1989); About Town (1995); 40 out of 40: Canterbury Painters 1958–1998 (1997-98). She was a Council Member of the Canterbury Society of Arts from 1949 to 1966, and a member of the Advisory Committee of the Robert McDougall Art Gallery.

3.25 Owen Merton Street - Owen Merton (14 May 1887 – 18 January 1931) was a New Zealand-born painter who died aged 43. Merton was known primarily for his watercolours, landscapes and seascapes.

Merton was born in Christchurch and studied at Christ’s College and the Canterbury College School of Art. He was given solo exhibitions in the prestigious Daniel Gallery, New York, in 1923 and 1925.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	RMA/2021/2639 - Proposed Road Naming Plan - 66A Johns Road	23/702552	19
b ⇩	RMA/2022/3749 - Proposed Road Naming Plan - 23A Blakes Road	23/791733	20

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Leashelle Miller - Planning Technician

Paul Lowe - Manager Resource Consents

Sean Ward - Team Leader Planning

Approved By

John Higgins - Head of Planning & Consents

Mary Richardson - General Manager Citizens & Community

Waimāero Fendalton-Waimairi-Harewood Community Board

12 June 2023

8. Avonhead Park Sportsfield Lighting
Reference / Te Tohutoro:	22/1742030
Report of / Te Pou Matua:
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 The purpose of this report is to seek approval from Waimaero Fendalton-Waimairi-Harewood Community Board for the installation of sportsfield training lights on Avonhead Park.

1.2 This report has been written by staff at the request of the applicant FC Twenty 11 Football Club.

1.3 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by consideration of the criteria set out in the Council’s Significance and Engagement Matrix. The low rating was concluded due to the level of impact on the community being a minor change from the status quo. The park is large and the proposed lights are central to the park so the nearest residential property is over 230m distant. The affected number of people is low. The financial impact of the decision is low as all costs are borne by the club. The decision does not affect the Council’s ability to deliver agreed levels of service. There is no obvious impact on Maori culture and traditions resulting from this upgrade.

1.4 The level of community engagement outlined in this report is appropriate for the low assessment.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Approve the application by FC Twenty 11 Football Club Incorporated to install three new 16m lighting poles on Avonhead Park, as shown in number 5 of this report, subject to:

a. The applicant obtaining any necessary resource consents and building consents, at its cost, before commencing installation of the lighting system upon the park.

b. The applicant being required to deposit scaled as-built plans, as per the Council’s Infrastructure Design Standards, within two months of the work being completed.

c. The applicant being responsible for all costs associated with the installation, insurance, operation, maintenance, and any future removal, of the lighting system.

d. The applicant being responsible for ensuring that the lighting system is maintained and operated in a safe condition at all times.

2. The approval and use of the lighting being subject to the following conditions:

a. 2.2.1 The sports field lights are to be used on weekdays, Monday to Friday only, between the hours of 4.30pm and 9.00pm.

b. 2.2.2 If the sports fields are not in use, the lights will be turned off.

3. This approval lapsing if the development is not completed within two years of the approval date.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The Club currently has insufficient lighting for the number of players to practise their skills.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Do not approve the lighting. This option would restrict the Club’s growth by limiting the number of teams able to practise each week. Good illumination is required for player safety whilst training.

5. Detail Te Whakamahuki

5.1 The proposal is for three additional poles located on Avonhead Park as per locations below marked with a red X.

5.2

5.3 Each pole will have modern LED lamps attached to enable safe illumination levels for training purposes only. The field does not need to be lit for competition.

5.4 The wider Christchurch community are not specifically affected by this lighting application as it only affects adjacent neighbours and visitors of Avonhead Park.

5.5 An engagement leaflet, inviting feedback, was distributed on 27 October 2022. Distribution included: a letterbox drop to 11 properties on Arundel Gate and Russley Road, emailed to four key stakeholders and other users of Avonhead Park.

5.6 Only one response was received from a resident, living on Arundel Gate Road, on the opposite side of the field (230m away). They were concerned about the proposed lights facing towards the houses and the club not shutting off lights. This was followed up with the club as a reminder to turn lights off promptly after use. The club informed staff that the existing lights are on a timer and automatically cut off at the appointed time. The new lights would be linked into the existing timer.

5.7 Some of the site proposed for additional lighting is used by Canterbury Baseball over summer months. Staff met on site with baseball and football representatives together and the two clubs have worked out light pole locations that are amenable to both sports codes.

5.8 Staff contacted Christchurch Airport Manager of Aviation Safety and Security (Ford Robertson) directly. The lighting plans by Connetics have been shared and the initial assessment did not identify any potential issues, but liaison between Connectics and Christchurch Airport will continue once detailed design work is completed to ensure the lighting effect on aircraft approaches to the north westerly runway is not problematic.

5.9 The decision affects the following Community Board areas:

5.9.1 Waimaero Fendalton-Waimairi-Harewood Community Board.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa

Strategic AlignmentTe Rautaki Tīaroaro

6.1 This report supports the Council's Long Term Plan (2021 - 2031):

6.1.1 Activity: Parks and Foreshore

· Level of Service: 6.3.5 Overall customer satisfaction with the recreational opportunities and ecological experiences provided by the City's Regional Parks. - Regional Parks resident satisfaction >=80%.

Policy Consistency Te Whai Kaupapa

6.2 The decision is consistent with Council’s Plans and Policies.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.3 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.4 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.5 The additional lighting proposed for Avonhead Park for training purposes is much less significant than the existing FIFA World Cup competition lights already on site.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.6 The proposal does not raise any issues in regard to climate change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.7 The proposal does not raise any public accessibility issues.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – is equal to the amount of staff time required to process and report on this application.

7.2 Maintenance/Insurance and ongoing costs – are borne by the applicant.

7.3 Funding Source – to have the lights constructed and installed on site are also borne by the club.

Other He mea anō

7.4 Nil

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 The Community Board has delegated authority to approve sports field lighting applications on parks.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.2 There is no legal context, issue or implication relevant to this decision that affects Council.

8.3 Any required resource consents or building consents are to be obtained by the club prior to installation.

8.4 All costs and legal requirements in association with the electricity supply, upkeep, maintenance, and insurance are incurred by the club.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There is low risk associated with this proposal. The club has strong membership and is unlikely to fold.

9.2 The Council has received minimal community concern to the lighting proposal proceeding.

Attachments Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Kim Swarbrick - Planner Recreation

Approved By

Kelly Hansen - Manager Parks Planning & Asset Management

Al Hardy - Manager Community Parks

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizens & Community

Waimāero Fendalton-Waimairi-Harewood Community Board

12 June 2023

9. Chateau Drive (Street) tree removal, and replacement planting
Reference / Te Tohutoro:	23/315371
Report of / Te Pou Matua:	Tony Armstrong, Arborist (Transport) tony.armstrong@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to approve a proposed landscape plan that includes removal of existing street trees and the planting of new trees on Chateau Drive.

1.2 This report has been written in response to concerns raised by the community regarding issues caused by street trees on Chateau Drive.

1.3 The decision in this report is low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by taking into account the number of properties impacted and that the replacement planting will mitigate the effect overtime.

1.4 The recommended option is to remove four trees and plant up to ten new trees in accordance with the landscape plan shown in Attachment A.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Approve the removal of existing street trees and the planting of new street trees in accordance with landscape plan shown in Attachment A.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Council has received a number of applications for removal of several (8) Silver Birch trees on Chateau Drive.

3.2 A number of reasons were cited in these applications for the removal of the trees, including their impact on health, damage and nuisance.

3.3 For Council to process these applications staff have proposed a project for the removal and replacement of some of these trees under its annual capital works programme and subject to its global (resource) consent.

3.4 A tree assessment and landscape plan has been undertaken to identify potential trees for removal and replacement and included consultation with the affected section of the street.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Consider each individual application separately.

Advantages – more detailed assessment applied and individual needs addressed

Disadvantages – potentially more costly, complex and time consuming with possibility of no community outcome. Resource consents may or not be approved.

4.2 Accept and approve all applications, to removal all eight trees.

Advantages – all work and community outcomes met in short term.

Disadvantages – potentially unnecessary tree removal. Conditions of global resource consent may or not be met.

4.3 Decline all applications, and continue to maintain the trees, removing only when trees decline in condition.

Advantages – trees retained.

Disadvantages – community dis-satisfaction and ongoing conflicts to manage.

5. Detail Te Whakamahuki

5.1 Six applications have been received requesting the removal of eight silver birch trees in Chateau Drive. Reasons provided include health (one), property damage (two) and other reasons (three). None of the applications have been supported with sufficient information or with resource consent as required under section 4.19 of Councils Tree Policy. Therefore none of the applications have been processed as per sections 4.20 to 4.22 of the Tree Policy. As an alternative, Council is proposing a project under its capital work programme to address some of the issues relating to the potential adverse effects of these trees. This is being undertaken as per section 4.7 of the tree policy.

5.2 A tree assessment has been undertaken on an oak tree and eight birch trees along Chateau Drive. The oak tree near to number 32/34 was included as it was identified as a small tree in close proximity to infrastructure (vehicle crossing) and with the potential for damage to this as it grew. The eight birch trees range from medium to very large trees and are generally in fair to good condition. As such there is no arboricultural reason to remove them. They are all protected as public realm trees. However, in three instances there is evidence of infrastructure damage issues and it was noted that proactive removal of the tree has been proposed. Similar to the oak tree these three birch trees have been highlighted for removal on the attached landscape plan for Board approval.

5.3 A landscape plan (Attachment A) has been developed for the street to highlight the eight birch trees and one oak tree, as well as potential replacement planting locations. These are subject to full service check to confirm viability and so are indicative only. The plan shows the extent of underground services in the berms which either permits or precludes planting. Other factors such as proximity to other above ground services and infrastructure are also considered. The proposed tree species is a maple (Acer rubrum) to be consistent with the predominant new plantings in the street.

5.4 With the exception of the small oak, the (silver birch) trees are over 6 meters tall and a resource consent is required for their removal (including if Council were to remove them). Council holds a global consent (RMA/2021/2059), which facilitates the removal of significant trees located within road corridors, parks, or public open spaces.

5.5 For this global consent to be applied, Council must meet the following conditions:

a) A report setting out the tree condition, reasons for removal, and any replacement planting has been prepared. This report is to be endorsed by a Christchurch City Council arborist;

b) A report assessing the landscape and amenity effects of the proposed removal with reference to District Plan matters of discretion under 9.4.6 (f, g, h, and n) has been prepared. This report is to be endorsed by a Christchurch City Council Landscape Architect.

c) The removal of the tree(s) has been approved under the relevant Council Delegations requirements.

5.6 Conditions a & b above have been met through this report and the attached landscape plan. The final condition to meet for the global consent to be applied is the approval of the delegated authority which is this Community Board.

5.7 The removal of the three birch trees and one oak tree will have a short to medium negative impact on the visual amenity of the street while the replacement trees establish and mature. This will also allow for any related infrastructure damage to be assessed and repaired.

5.8 This scenario is supported by staff and meets the global resource consent conditions

5.9 The scenario if further trees are removed ie all eight of the silver birch is not supported by staff and hence may not meet the conditions of the global resource consent.

5.10 As per section one of the tree policy, specifically section 1.9, where for every tree removed a minimum of two will be planted, ten trees are proposed for replacement planting for the four proposed for removal. Only another four potential planting sites potentially exist if further trees are removed, noting that the one proposed near number 34 may not be viable pending a residential property development requiring vehicle access.

5.11 The decision affects the following Wards/Community Board areas: Waimaero Fendalton-Waimairi-Harewood Community Board, if replacement planting is with the ward area.

6. Community Views and Preferences Ngā mariu ā-Hāpori

Public Consultation Te Tukanga Kōrerorero

6.1 Letters with the proposed landscape plan were sent out on 24 February 2023 and residents were able to provide feedback until 13 March 2023. All feedback received from submitters is detailed in attachment B. In total, 25 letters were sent to Chateau Drive. Six residents that responded were from Chateau Drive and one resident from Matisse Place ie an approximate response of 25%.

Summary of Submissions Ngā Tāpaetanga

6.2 Two of the respondents have requested to have additional trees removed outside their properties or on the street for the following reasons:

· Deciduous trees dropping leaves on their property, creating slipping hazards

· Leaves creating drain blockages during rainfall

· Root systems negatively impacting surrounding infrastructure

6.3 Five of the respondents on Chateau Drive and Matisse Place expressed their household was suffering from health issues caused by allergies due to the existing silver birches and requested that all trees are removed and replanted with a non/low-allergen tree species.

7. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

7.1 This report supports the Council's Long Term Plan (2021 - 2031):

7.2 Transport

7.2.1 Activity: Transport

· Level of Service: 16.0.13 Respond to customer service requests within appropriate timeframes - >=75% customer service requests are completed, or inspected and programmed within timeframes

Policy Consistency Te Whai Kaupapa here

7.3 The decision is consistent with Council’s Plans and Policies. Section 4.7 of Council tree policy where approval for the removal of trees to facilitate projects on council land will take into account the value of the project to the community, including public health and/or the local environment and considerations taken for retaining existing trees compared with the loss of the benefits provided by the trees.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

7.4 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture and traditions.

7.5 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga

7.6 The report relates to a limited section at end of a small cul de sac street which are not near any areas known to be significant to Mana Whenua. The proposed removals are also exotic trees with no indigenous cultural significance.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

7.7 The removal of the trees will reduce the benefits the trees currently provide for mitigating the effects of our changing climate. However, this is expected to be minimal and as the remaining trees grow and the new trees establish, the benefits will be re-established.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

7.8 Footpaths damaged by root systems may make it more difficult for them to be used by wheelchair users. Dealing with trees that may cause damage will help mitigate this.

8. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

8.1 Cost to Implement - Approximately $7,500 to cover costs of assessments, tree removal and replacement planting.

8.2 Maintenance/Ongoing costs - Approximately $5,000 to cover costs of establishment maintenance for two years (of 2 replacement trees as per policy) and $100 per tree per annum thereafter.

8.3 Funding Source - Trees on Council’s removal and renewal programme are initially CAPEX for tree removal and replacement planting, from Transport Street Tree Capital Budget. Thereafter OPEX for ongoing maintenance from Transport Street Tree Maintenance Budget.

Other He mea anō

8.4 Not Applicable.

9. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

9.1 Council has the statutory power to remove and replant trees on Council land. The trees are located in the legal road and, where 6m in height, listed as protected (Public Realm) assets

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

9.2 The legal considerations relevant to this decision are the District Plan, Tree Policy and delegations.

10. Risk Management Implications Ngā Hīraunga Tūraru

10.1 There are no risk related management implications from this proposal

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Landscape Plan Chateau Drive	23/378418	32
b ⇩	Submissions - Chateau Drive	23/487328	33

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Tony Armstrong - Arborist

Kiran Skelton - Engagement Assistant

Approved By

Wayne Manu - Team Leader Road Amenity & Asset Protection

Stephen Wright - Manager Operations (Transport)

Waimāero Fendalton-Waimairi-Harewood Community Board

12 June 2023

10. Arundel Gate & Hatfield Place - (street) tree removal, and replanting plan
Reference / Te Tohutoro:	23/315406
Report of / Te Pou Matua:	Tony Armstrong, Arborist (Transport) tony.armstrong@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.2 This report has been written in response to concerns raised by the community regarding issues caused by street trees in Arundel Gate and Hatfield Place.

1.4 The recommended option is to remove a further two trees and replant with five trees in Arundel Gate, and, remove seven trees and replant seven trees in Hatfield Place in accordance with the landscape plan shown in Attachment A. It is noted that three trees have already been removed in Arundel Gate.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Approve the removal of existing street trees and the planting of new street trees in accordance with landscape plan shown in Attachment A.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Council has received a number of requests or applications for removal of oak trees in Arundel Gate and Hatfield Place.

3.2 Reasons cited for removal include damage and nuisance.

3.3 For Council to process these requests staff have proposed a project for the removal and replacement of some of these trees under its annual capital works programme and subject to its global (resource) consent.

3.4 A tree assessment and landscape plan has been undertaken to identify potential trees for removal and replacement and included consultation with both streets.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Consider each individual request for additional and alternative removal, as indicated in consultation, separately.

Advantages – individual needs addressed.

Disadvantages – more trees removed and not necessarily replaced. May need to re-consult and resource consents may not be approved.

4.2 Accept and approve all requests, to removal all trees as indicated in consultation.

Advantages – individual needs addressed.

Disadvantages – more trees removed and not necessarily replaced. May need to re-consult and conditions of global resource consent may or not be met.

4.3 Decline all requests, and continue to maintain the trees, removing only when trees decline in condition.

Advantages - trees retained.

Disadvantages - community dis-satisfaction and ongoing conflicts to manage.

5. Detail Te Whakamahuki

5.1 Requests have been received requesting the removal of several oak trees in Arundel Gate and Hatfield Place. Reasons provided include nuisance from shading and debris as well as property damage. Tree policy staff have assessed the trees and undertaken maintenance work to help alleviate some of these issues (As per section 4.16 to 4.18). No formal applications have been submitted subject to section 4.19 of the tree policy, therefore none of the requests have been processed as per sections 4.20 to 4.22. As an alternative, Council is proposing a project under its capital work programme to address some of the issues relating to the potential adverse effects of the trees. This is being undertaken as per section 4.7 of the tree policy.

5.2 A tree assessment has been undertaken of all the trees in street. Three of the oak in Arundel Gate have been ‘poisoned’, all of which have now been removed. As per section 4.25 of the tree policy, this was referred to Police for investigation but without conclusion. Whilst the oaks trees are the predominant canopy in the streets, there are a variety of other trees providing amenity. However, one other oak and a smaller tree have been identified for proactive removal in Arundel Place, and also, seven others, including three oaks and two birch in Hatfield Place. This is judged upon tree condition i.e. health and form (structure). The majority of these trees (i.e. those over 6m in height) are all protected as public realm trees and are highlighted on the attached landscape plan for Board approval.

5.3 A landscape plan (Attachment A) has been developed for the streets to highlight the trees for removal, as well as potential replacement planting locations. These are subject to a full- service check to confirm viability and so are indicative only. The plan shows the extent of underground services in the berms which either permits or precludes planting. Other factors such as proximity to other above ground services and infrastructure are also considered. The proposed tree species are a selection of smaller species, for instance ash, dogwood and maple to add to the amenity of the streets.

5.4 A resource consent is required for their removal (including if Council were to remove them). Council holds a global consent (RMA/2021/2059) which facilitates the removal of significant trees located within road corridors, parks, or public open spaces.

5.5 For this global consent to be applied, Council must meet the following conditions:

a) A report setting out the tree condition, reasons for removal, and any replacement planting has been prepared. This report is to be endorsed by a Christchurch City Council arborist;

c) The removal of the tree(s) has been approved under the relevant Council Delegations requirements.

5.7 The removal of the three poisoned oaks will have had an immediate negative impact on the street amenity and the further removal of nine will have a short to medium negative impact on the visual amenity of the streets while the replacement trees establish and mature.

5.8 The proposed landscape plan acknowledges this scenario but is supported by staff and meets the global resource consent conditions ie limiting further potential tree removal to those identified in poor condition and with reduced useful like expectancy, and to maximise on available planting locations.

5.9 The scenario if further trees are removed ie all trees as requested in submissions is not supported by staff and hence may not meet the conditions of the global resource consent.

5.10 As per section one of the tree policy, specifically 1.9, where for every tree removed a minimum of two will be planted, twelve trees are proposed for replacement planting for the twelve removed and proposed for removal. There are no other potential planting sites if further trees are removed.

5.11 The decision affects the following wards/Community Board areas:

Waimaero Fendalton-Waimairi-Harewood Community Board if replacement planting is with the ward area.

6. Community Views and Preferences Ngā mariu ā-Hāpori

Public Consultation Te Tukanga Kōrerorero

6.1 Letters with the proposed landscape plan were sent out on 1 March 2023 and residents were able to provide feedback until 13 March 2023. All feedback received from submitters is detailed in attachment B. 40 letters were sent in total to Arundel Gate and Hatfield Place. Two residents that responded were from Arundel Gate and six residents from Hatfield Place i.e., an approximate response of 20%.

Summary of Submissions Ngā Tāpaetanga

6.2 Five respondents have requested to have additional trees removed outside their properties for the following reasons:

· Deciduous trees dropping leaves on their property, creating slipping hazards.

· Leaves creating drain blockages during rainfall.

· Visual amenity.

· Overshading.

· Root systems negatively impacting driveways.

6.3 In addition to the feedback above, two residents on Arundel Gate and Hatfield Place expressed support to replant smaller varieties of trees to replace these larger tree removals.

7. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

7.1 This report supports the Council's Long Term Plan (2021 - 2031):

7.2 Transport

7.2.1 Activity: Transport

· Level of Service: 16.0.13 Respond to customer service requests within appropriate timeframes - >=75% customer service requests are completed, or inspected and programmed within timeframes

Policy Consistency Te Whai Kaupapa here

Impact on Mana Whenua Ngā Whai Take Mana Whenua

7.5 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga

7.6 The report relates to two small cul de sac streets which are not near any areas known to be significant to Mana Whenua. The proposed removals are also exotic trees with no indigenous cultural significance.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

7.8 Arundel Gate and Hatfield Place are cul de sac streets and classified as local roads. These roads function almost entirely for access purposes and are not intended to act as through routes (for motor vehicles).

8. Resource Implications Ngā Hīraunga Rauemi apex/Opex Ngā Utu Whakahaere

8.1 Cost to Implement - Approximately $14,000 to cover costs of assessments, tree removal and replacement planting.

8.2 Maintenance/Ongoing costs - Approximately $6,000 to cover costs of establishment maintenance for two years (of 2 replacement trees as per policy) and $100 per tree per annum thereafter.

Other He mea anō

8.4 Not applicable.

9. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

9.1 Council has the statutory power to remove and replant trees on Council land. The trees are located in the legal road and, where 6m in height, listed as protected (Public Realm) assets.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

9.2 The legal considerations relevant to this decision are the District Plan, Tree Policy and delegations.

10. Risk Management Implications Ngā Hīraunga Tūraru

10.1 There are no risk related management implications from this proposal.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Landscape Plan Arundel Gate and Hatfield Place	23/836701	43
b ⇩	Submissions - Arundel Gate & Hatfield Place	23/386014	45

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Tony Armstrong - Arborist

Kiran Skelton - Engagement Assistant

Approved By

Wayne Manu - Team Leader Road Amenity & Asset Protection

Stephen Wright - Manager Operations (Transport)

Waimāero Fendalton-Waimairi-Harewood Community Board

12 June 2023

11. Wooldridge Road/Harewood Road - Proposed Bus Stops & Improvements
Reference / Te Tohutoro:	23/647944
Report of / Te Pou Matua:	Sarah Thorne, Principal Advisor Public Transport Infrastructure, Sarah.Thorne@ccc.govt.nz & Georgia Greene, Traffic Engineer, Georgia.Greene@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to approve five new bus stops along Wooldridge Road and Harewood Road, the upgrade of one bus stop along Harewood Road and the removal of another on Harewood Road. These changes are to provide the necessary public transport infrastructure for the upcoming route change implimented by Enviornment Canterbury (ECan) that will redirect buses along Wooldridge Road and Harewood Road, that previously terminated at Sheffield Crescent.

1.2 This report has been written to meet the outcomes agreed through the Greater Christchurch Public Transport Futures Combined Business Case (PT Futures), endorsed by Council on 10 December 2020.

1.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the criteria set out in the Council’s Significance and Engagement Policy.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board approves:

New bus stop – 215 Wooldridge Road (Attachment A)

1. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. A bus stop be installed on the west side of Wooldridge Road, commencing at a point 56 metres north of its intersection with Wairakei Road and extending in a northerly direction for a distance of 14 metres.

New bus stop - 281 Wooldridge Road (Attachment A)

2. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. A bus stop be installed on the west side of Wooldridge Road, commencing at a point 272 metres north of its intersection with Sir Angus Tait Drive and extending in a northerly direction for a distance of 14 metres.

New bus stop - 280 Wooldridge Road (Attachment A)

3. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. That the stopping of vehicles be prohibited at all times on the east side of Wooldridge Road, commencing at a point 374 metres south of its intersection with Harewood Road and extending in a southerly direction for a distance of 12 metres;

b. A bus stop be installed on the east side of Wooldridge Road, commencing at a point 386 metres south of its intersection with Harewood Road and extending in a southerly direction for a distance of 14 metres;

c. That the stopping of vehicles be prohibited at all times on the east side of Wooldridge Road, commencing at a point 400 metres south of its intersection with Harewood Road and extending in a southerly direction for a distance of five metres.

New bus stop – 317 Wooldridge Road Option A (preferred option, Attachment B)

4. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. A bus stop be installed on the west side of Wooldridge Road, commencing at a point 68 metres south of its intersection with Harewood Road and extending in a southerly direction for a distance of 14 metres;

5. Pursuant to Section 339(1) of the Local Government Act 1974 (subject to approval of 3 above):

a. The installation of a bus passenger shelter on the west side of Wooldridge Road commencing at a point 70 metres south west of its intersection with Harewood Road and extending in a southerly direction for a distance of approximately 3.6 metres.

New bus stop – 638 Harewood Road (Attachment D)

6. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. That the stopping of vehicles be prohibited at all times on the north side of Harewood Road, commencing at a point 69 metres west of its intersection with Wooldridge Road and extending in a westerly direction for a distance of 6 metres;

b. A bus stop be installed on the north side of Harewood Road, commencing at a point 75 metres west of its intersection with Wooldridge Road and extending in a westerly direction for a distance of 14 metres.

c. That the stopping of vehicles be prohibited at all times on the north side of Harewood Road, commencing at a point 89 metres west of its intersection with Wooldridge Road and extending in a westerly direction for a distance of 27 metres.

7. Pursuant to Section 334 of the Local Government Act 1974, kerb alignment changes, kerb extensions with no stopping restrictions as shown in plan TG135684, issue 1, 23/05/2023 as found in Attachment D.

8. Pursuant to Section 339(1) of the Local Government Act 1974 (subject to approval of 6 above), the installation of a bus passenger shelter on the north side of Harewood Road commencing at a point 78 metres west of its intersection with Wooldridge Road and extending in a westerly direction for a distance of approximately 3.6 metres.

Bus stop 19127 – 588 Harewood Road (Attachment E)

9. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 (subject to approval of 7 & 8 above), that any parking and stopping restrictions on the north side of Harewood Road, commencing at a point 320 metres east of its intersection with Watsons Road and extending in an easterly direction for a distance of 40 metres be revoked.

Bus stop 119221 – Nunweek Park on Harewood Road (Attachment E)

10. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. A bus stop be installed on the south side of Harewood Road, commencing at a point 38 metres east of its intersection with Wooldridge Road and extending in an easterly direction for a distance of 14 metres;

b. That the stopping of vehicles be prohibited at all times on the south side of Harewood Road, commencing at a point 52 metres east of its intersection with Wooldridge Road and extending in an easterly direction for a distance of 16 metres.

11. That any previous resolutions pertaining to parking and stopping restrictions made pursuant to any bylaw to the extent that they conflict with the parking and stopping restrictions described in clauses 1 – 10 above are revoked.

12. That these recommendations if approved, take effect when the parking and stopping restrictions that evidence the restrictions described in clauses 1 – 10 above are in place.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 In December 2020 Elected Members formally endorsed the Greater Christchurch Public Transport Combined Business Case (PT Futures) as a strategy for public transport in Greater Christchurch. This includes supporting increased bus frequency on route 17 by providing bus stops, bus shelters, and real-time information (RTI) infrastructure.

3.2 The new Port-to-Port route will no longer terminate at Sheffield Crescent. The bus will now travel onto Wooldridge Road and continue along Harewood Road and Orchard Road and terminate at the airport. The timing of these changes are yet to be confirmed as the current nationwide bus driver shortage has affected the implementation of some improvements, such as more frequent services. ECan’s expectation is that these issues will be resolved later in 2023.

3.3 A report was presented to the Waimāero Fendalton-Waimairi-Harewood Community Board on 06 March 2023 for approval of the proposed public transport infrastructure improvements along route 17. The Board requested a further briefing on five of the bus stops to provide an opportunity to work through any remaining issues before a final decision is made by the Board.

3.4 The Board was briefed on 24 April on the remaining bus stops, with the inclusion of two new proposed bus stops, one bus stop removal, and improvements to an existing bus stop, along Woolridge Road and Harewood Road. Following this briefing, staff further investigated concerns raised by the Board.

3.5 Image 1 shows the route extension along Wooldridge Road and Harewood Road as well as the infrastructure proposed to support this route change.

Image 1: map showing proposed bus stop infrastructure for the new route extension

4. Alternative Options Considered Ētahi atu Kōwhiringa

Do nothing - No bus stop improvements will be undertaken, and the existing bus stop infrastructure will remain as is

4.1 The advantages of this option include:

4.1.1 No cost to Council.

4.1.2 Retaining on-street parking in areas where no stopping restrictions are proposed.

4.2 The disadvantages of this option include:

4.2.1 Public transport users would face limited or no access to the newly extended section of Route 17 that extends to Christchurch Airport. With an anticipated gap of approximately 1.8 km between bus stops, this far surpasses Waka Kotahi's recommended bus stop spacing of 400m. Adhering to this guidance ensures most individuals within the bus service catchment area are no more than a five-minute walk away from their nearest bus stop, thereby enhancing accessibility and convenience for all users. The existing gap, therefore, poses a significant barrier to access.

607 Harewood Road (Wooldridge Road frontage) Option B

4.3 The advantages of this option include:

4.3.1 The bus will not temporarily block a driveway

4.3.2 Provides a bus stop to cater for Wooldridge Road and residents in this area.

4.4 The disadvantages of this option include:

4.4.1 Compared to Option A, it is closer to the intersection with Harewood Road.

4.4.2 More costly than Option A due to increased work needed with the swale.

5. Detail Te Whakamahuki

5.1 We are proposing the installation of four new bus stops on Wooldridge Road, each designed to serve a specific area. The stop at 281 Wooldridge Road will cater to the high-density area north of Wairakei Road and Sheffield Crescent. The pair of mid-block stops at 280 and 281 will accommodate a smaller residential catchment. Finally, the new stop at 317 Wooldridge Road will serve residents near the intersection of Wooldridge Road and Harewood Road and users of Nunweek Park. We are also proposing to install a shelter at this location to provide shelter for people waiting for the bus. These four stops will be integral to the newly proposed Port to Port bus route.

5.2 At 638 Harewood Road, we propose a bus stop that will facilitate both the new Port to Port route and existing route 125. This location has been selected to ensure minimal disruption to residents, given its placement where no street frontages exist. We are also proposing to install a shelter at this location to provide weather protection for people waiting for the bus. A kerb build out is also being proposed outside 617 Harewood Road to improve the safety for people crossing the road. Consequently, the current bus stop at 588 Harewood Road will become redundant.

5.3 Currently, the bus stop outside Nunweek Park does not meet council line marking standards, preventing buses from pulling up close and parallel to the kerb due to nearby parked cars. We are proposing to eliminate three parking spaces, enabling the re-marking of this bus stop in accordance with council standards.

5.4 Additional information requested by Community Board at the 24 April briefing:

5.4.1 Traffic counts at evening peak and event days – Staff checked levels of queuing on Wooldridge Road in the evening. Over a 45-minute period, the maximum number of vehicles observed queuing in the right turn lane was five, while in the left turn lane, it was four. Over a 15 minute period on an event day, queuing was non-existent for the majority of the time. The maximum number of vehicles observed queuing at one time was two vehicles in the right turn lane.

5.4.2 The proposed Option A bus stop on Wooldridge Road allows for at least 12 vehicles to queue in each lane when the bus is stopped. Option B allows for seven vehicles to queue in the left lane when the bus is stopped.

5.4.3 The road width at bus stop outside 281 Wooldridge Road is 2.3 metres when the bus is stopped for passenger boarding and alighting. This width provides sufficient space for the majority of cars to pass a bus that has stopped at this location.

Public Consultation Te Tukanga Kōrerorero – 215, 280 and 281 Wooldridge Road.

5.5 Consultation started on the 15 June and was open until 29 June 2022. We sent letters out to residents and owners in the vicinity of the bus stops and sent emails to ECan and GoBus for their feedback.

5.6 The following bus stops were consulted on:

· New bus stop - 281 Wooldridge Road

· New bus stop - 280 Wooldridge Road

· New bus stop - 215 Wooldridge Road

5.7 We received no objections for the proposed bus stop at 215 Wooldridge Road.

5.8 Staff received one support and two objections from residents for the proposed bus stops beside 280 and 281 Wooldridge Road. The objections for the proposed bus stops are due to increased difficulty in backing into their property, unnecessary cost due to lack of residents who would utilise the bus, loss of parking, narrow width of the road and the current traffic volume especially during sporting events and at peak periods.

5.9 The location and distance between bus stops is determined by maximising the catchment of residents who are within a five minute walking distance to a bus stop. These bus stops will cater to residents on Wooldridge Road but also nearby residents who can walk across Nunweek Park, and users accessing Nunweek Park. Angle parking is available to visitors outside Nunweek Park, just north of the proposed bus stops. Concerns around road width and traffic volumes are addressed in section 5.4.

5.10 Please see Attachment G for the full consultation comments and staff responses from the further consultation that was undertaken in June 2022.

Public Consultation Te Tukanga Kōrerorero –Bus stops near the Wooldridge Road and Harewood Road intersection.

5.11 Consultation letters were sent out to affected residents and property owners on 13 April 2023. An email was also sent to our stakeholder groups; the Accessibility reference group (ARG) and the Public Transport stakeholder reference group (PTSRG).

5.12 The following bus stops were consulted on:

5.12.1 New bus stop – 317 Wooldridge Road (Option A and B)

5.12.2 New bus stop – 638 Harewood Road

5.12.3 Removal of bus stop – 588 Harewood Road

5.12.4 Bus stop improvements - Nunweek Park on Harewood Road

5.13 Staff received three submissions from residents in opposition to the proposed changes.

5.14 The bus operators, GoBus, Ritchies and ECan are in support of the proposed new bus stops and bus stop improvements.

317 Wooldridge Road Option A & Option B (Attachment B & C)

5.15 One response was received in opposition to the location of both options due to the proximity to the Harewood Road intersection. The submitter wanted the existing bus stop, adjacent to Nunweek Park on the south side of Harewood Road to be moved west of the Wooldridge Road intersection to eliminate the need for the proposed bus stop outside of 317 Wooldridge Road.

5.16 Staff investigated an option to install a bus stop on the south side of Harewood Road, just west of Wooldridge Road, however this option would require the removal of parking, is not feasible due to the swale and did not integrate well with the proposed cycleway along Harewood Road.

5.17 GoBus and ECan indicated that they preferred option A, due to less impact on the left turning lane.

5.18 Staff received no objection pertaining to the installation of a shelter.

638 Harewood Road (Attachment D)

5.19 Two responses were received in opposition to the location of this proposed bus stop due to opposing driveways.

5.20 Submitters wanted the bus stop moved further west, towards Watsons Road, where there are no opposing driveways.

5.21 The bus stop at this location is not expected to cause any safety issues for residents exiting their driveways. When the bus is stopped, vehicles will still be able to use the live traffic lane as normal. Moving the bus stop further west places it further away from houses and would result in people having to walk further to their closest bus stop.

5.22 Staff received no objection pertaining to the installation of a shelter.

588 Harewood Road (Attachment E)

5.23 No responses were received in response to removing the bus stop from outside 588 Harewood Road.

Nunweek Park on Harewood Road (Attachment E)

5.24 No responses were received in response to the upgrade of the bus stop on Harewood Road outside Nunweek Park.

5.25 The decision affects the following wards/Community Board areas:

5.25.1 Waimaero Fendalton-Waimairi-Harewood Community Board

5.25.2 Harewood Ward

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

6.1 Council’s Strategic Framework is a key consideration in guiding the recommendations in this report. The recommendations in this report help achieve the:

· Community outcome of a well-connected and accessible city promoting active and public transport, and

· Strategic priorities of meeting the challenge of climate change through every means available.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.3 Transport

6.3.1 Activity: Transport

· Level of Service: 10.4.1 More people are choosing to travel by bus - >=13.1 million people

· Level of Service: 10.4.4 Improve user satisfaction of public transport facilities (number and quality of shelters and quality of bus stop) - >=72% resident satisfaction

Policy Consistency Te Whai Kaupapa here

6.4 The decision is consistent with Council’s Plans and Policies.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.5 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture, and traditions.

6.6 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.7 This proposal includes measures to encourage public transport and therefore will result in positive changes to reduce carbon emissions and the effects of climate change.

6.8 Greater investment in public transport provides a more attractive mode choice that reduces reliance on high-emission, single occupant vehicles.

6.9 Enhancing our bus service to become more reliable, with more frequent and efficient trips, will encourage more people to shift modes.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.10 Improvements to the overall length of the bus stop, including the no stopping restrictions leading into and out of the bus box will provide buses the necessary space to pull into the stop, stopping parallel and close to the kerb, and to safely pull out of the stop to merge into the traffic lane. Buses stopping parallel to the kerb provides inclusive access as it decreases the step height or ramp gradient for people boarding or alighting the bus. This is particularly important for people with limited mobility or with prams/strollers.

6.11 Tactile ground surface indicators provide visual and sensory information about the road environment. They assist people with vision impairment to access the bus from the adjoining footpath by directing people to where the front door of the bus will be and warning people of the kerb and potential hazard beyond. We are intending to install tactile pavers at all bus stops which have 5 or more passenger boarding per day or in areas with lots of pedestrian activity. This criterion was determined after consultation with Blind Low Vision NZ.

6.12 The kerb forms a critical interface between the bus and the passenger. Many bus stops have been shifted to ensure that the front or back door of the bus aligns with a kerb as opposed to a driveway, providing a clear and safe delineation between the road surface and the waiting area for bus passengers. Kerb also reduces the step height, which facilitates quicker, safer, and more comfortable boarding and alighting. Additionally, kerb decreases the gradient of a deployed ramp.

6.13 To allow for both the safe and convenient movement of pedestrians along the footpath and for an adequate waiting area for bus passengers, a minimum 9 metres of hardstand area where possible (measured from the front of the bus box which is also free of fixed obstacles) is proposed to be provided at the bus stops.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement - The total cost of bus stop improvements is $144,000. The cost estimates include construction cost and all associated design, consultation and supervision cost. The cost estimates also allow for a 10% contingency.

7.2 For each of the bus stops, the following construction estimates are provided:

· 215, 280 & 281 Woolridge Road - $ 9,500

· 317 Wooldridge Road Option A - $44,000 (Option B - $47,000)

· 638 Harewood Road - $84,000

· 588 Harewood road - $500

· Harewood Road (Nunweek Park) - $6,000

7.3 Maintenance/Ongoing costs - Transport Unit Operational Expenditure budget, includes maintenance of bus stop infrastructure, which may cost on average approximately $200 annually per bus stop.

7.4 Funding Source - Traffic Operations, Capital Expenditure budgets for bus stops; seating and shelter installations as well as the bus stop renewals budget.

Other He mea anō

7.5 None identified.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install stopping, standing and parking restrictions by resolution.

8.2 The Community Board have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping, standing and parking restrictions, traffic islands and traffic restraints, and traffic control devices.

8.3 The legal consideration is that the installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Legal implications relating to bus passenger shelters

8.4 Under Section 339 of the Local Government Act 1974, the Council may erect on the footpath of any road, a shelter for use by intending public transport passengers or small passenger service vehicle passengers provided that no such shelter may be erected so as to unreasonably prevent access to any land having a frontage to the road. The Council is required to give notice in writing to the occupier and owner of property likely to be injuriously affected by the erection of the shelter and shall not proceed with the erection of the shelter until after the expiration of the time for objecting against the proposal or, in the event of an objection, until after the objection has been determined.

8.5 Staff confirm the shelters will not prevent vehicular or pedestrian access to any land having a frontage to the road.

8.6 The relevant Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of bus passenger shelters under Section 339 (1) of the Local Government Act 1974.

8.7 Where no objection to the shelter has been presented by the owner or occupier of an affected property, staff present a decision-making report directly to the relevant Community Board.

8.8 Where an objection has been presented by the owner or occupier of an affected property, staff present a decision-making report to a Hearings Panel. The Hearings Panel then assess the objection against the criterion as outlined in Section 339 of the Act and make recommendations to the relevant Community Board. The Community Board will then determine the outcome of the objections in accordance with criterion outlined in Section 339 of the Local Government Act 1974.

8.9 Section 339 of the Local Government Act requires that resolution of the proposed shelter will require a separate decision of a Council Hearings Panel that will hear the objections of the immediate owner (s) and occupier (s) of bordering properties.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.10 There is no other legal context, issue, or implication relevant to this decision.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 Should the Community Board proceed with the ‘Do Nothing’ option, there will be no new bus stops on the new route extension, leaving a two-kilometre gap along Wooldridge Road and Harewood Road. With no investment in improving the public transport facilities to the community, it will be difficult to increase public transport patronage in this location.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Wooldridge Road - Proposed New Bus Stops	23/751679	58
b ⇩	317 Woolridge Road Option A - Proposed New Bus Stop	23/757895	60
c ⇩	317 Wooldridge Road Option B - Proposed New Bus Stop	23/757898	61
d ⇩	638 Harewood Road - Proposed New Bus Stop	23/794422	62
e ⇩	Harewood Road - Proposed Bus Stop Removal & Bus Stop Improvements	23/757900	63
f ⇩	Alternative resolution - 317 Wooldridge Road Option B - proposed new bus stop	23/758619	64
g ⇩	Consultation results for Wooldridge bus stops June 2022	23/792655	65

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Georgia Greene - Traffic Engineer

Sarah Thorne - Principal Advisor Public Transport Infrastructure

Mansour Johari - Passenger Transport Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

Waimāero Fendalton-Waimairi-Harewood Community Board

12 June 2023

12. Fendalton-Waimairi-Harewood Community Board 2022-23 Discretionary Response Fund Applications - Christchurch Disc Golf Club Incorporated, Nomads United Association Football Club Inc, Bengali Association Christchurch, Cotswold Preschool & Nursery Assoc Inc and Merivale Papanui Cricket Club.
Reference / Te Tohutoro:	23/650799
Report of / Te Pou Matua:	Lisa Gregory, Community Recreation Advisor, lisa.gregory@ccc.govt.nz Natalie Dally, Community Development Advisor, natalie.dally@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to consider applications for funding from its 2022-23 Discretionary Response Fund from the organisations listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00065459	Christchurch Disc Golf Club Incorporated	Replacement Disc Golf baskets at Jellie Park	$6,315	$2,000
00066036	Nomads United Association Football Club Inc	Support for their Girls and Women's Coaches and Dishwasher Replacement	$8,286	$4,500
00066004	Bengali Association Christchurch	Durga Puja Event	$2,275	$1,805
00065957	Cotswold Preschool & Nursery Inc.	Replacement Nursery Heat Pump	$4,425	$3,000
00065674	Merivale Papanui Cricket Club	Purchase of Covers for Cricket Pitches	$3,678	$1,200

1.2 There is currently a balance of $24,586 remaining in the fund.

2. Staff Recommendations / Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Approve a grant of $2,000 from its 2022-2023 Discretionary Response Fund to the Christchurch Disc Golf Club Incorporated towards Replacement Disc Golf baskets at Jellie Park.

2. Approve a grant of $4,500 from its 2022-23 Discretionary Response Fund to the Nomads United Association Football Club Inc towards support for their Girls and Women's Coaches and Dishwasher Replacement.

3. Approve a grant of $1,805 from its 2022-23 Discretionary Response Fund to the Bengali Association Christchurch towards their two day Durga Puja Community Event in October 2023, excluding food costs.

4. Approve a grant of $3,000 from its 2022-2023 Discretionary Response Fund to Cotswold Preschool and Nursery Inc. towards a Replacement Nursery Heat Pump.

5. Approve a grant of $1,200 from its 2022-23 Discretionary Response Fund to the Merivale Papanui Cricket Club towards the Purchase of Covers for Cricket Pitches.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is strongly aligned to the Strategic Framework and in particular the Community Outcome of Resilient Communities.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2022/23 Waimāero Fendalton-Waimairi-Harewood Community Board's Discretionary Response Fund is as below.

Total Budget 2022/23	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$122,766	$95,150	$24,586	$12,081

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Fendalton-Waimairi-Harewood 2022-23 Discretionary Response Fund Decision Matrix - June 2023	23/808687	70

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Lisa Gregory - Community Recreation Advisor

Natalie Dally - Community Development Advisor

Approved By

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

Waimāero Fendalton-Waimairi-Harewood Community Board

12 June 2023

13. Fendalton-Waimairi-Harewood 2022-23 Discretionary Response Fund Application - Hanna Abdou (Youth Development)
Reference / Te Tohutoro:	23/808049
Report of / Te Pou Matua:	Lisa Gregory, Community Recreation Advisor, lisa.gregory@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report / Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to consider an application received for funding from its 2022-23 Discretionary Response Fund.

1.2 This application was originally received to the Board's Youth Development Fund, but due to the limited amount of funding available in that funding pool and the start date for the event the applicant is seeking funding support towards, it is recommended that this application is considered for funding from the Board's Discretionary Response Fund.

1.3 The report is staff generated as a result of an application being received.

1.4 The current balance of the fund is $24,586.

2. Officer Recommendations / Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board resolve to:

1. Approve a grant of $500 from its 2022-23 Discretionary Response Fund to Hanna Abdou towards the costs of competing at the 2023 Youth Commonwealth Games in Trinidad and Tobago from 4 to 11 August 2023.

3. Key Points / Ngā Take Matua

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

3.1 To consider applications received to support the development and achievements of young people living in the Fendalton-Waimairi-Harewood area.

Strategic Alignment / Te Rautaki Tīaroaro

3.2 The recommendations in this report align to the Council's Community Outcome of Resilient Communities including:

· Celebration of our identity through arts, culture, heritage and sport and recreation

· Valuing the voices of all cultures and ages (including children).

Decision Making Authority / Te Mana Whakatau

3.3 Determine the allocation of the Discretionary Response Fund for each community (including any allocation towards a Youth Development Fund).

3.4 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.5 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

Assessment of Significance and Engagement / Te Mana Whakatau

3.6 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.7 The level of significance was determined by the number of people affected and/or with an interest.

3.8 Due to the assessment of low significance, no further community engagement and consultation is required.

4. Applicant/ Te Kaitono 1 – Hanna Abdou

4.1 Age: 16

4.2 Suburb: Burnside

4.3 Event seeking support for: 2023 Youth Commonwealth Games in Trinidad and Tobago from 4 to 11 August 2023.

4.4 Hanna has been selected as part of the Swimming New Zealand Team competing at the 2023 Youth Commonwealth Games.

4.5 Hanna has been swimming since the age of three and a half. She swims eight times per week, training for around 12 hours per week total.

4.6 Hanna, when competing at the AIMS games at the age of 12, swam in seven races and won seven gold medals, which was a record for the history of those games. She has attended three national swimming competitions, winning several medals and is the current holder of several Canterbury swimming records.

4.7 Outside of swimming Hanna is a dedicated student and alongside her studies enjoys biking, reading and the gym.

4.8 Hanna is described by her swim coach as "an exceptional role model", and as having shown, "a high level of commitment to the sport".

4.9 The 2023 Youth Commonwealth Games will be the seventh time the event has been held. The games are a springboard for the star and leaders of tomorrow, contributing to the further development of youth sport throughout the Commonwealth. The Games have traditionally taken place every four years with the first event being hosted in Edinburgh, Scotland in 2000.

4.10 The selection policy for the New Zealand athletes competing at the games has been set by the New Zealand Olympic Committee. Swimming New Zealand have been allocated a maximum of 10 athletes total from across New Zealand to compete at the games.

4.11 Some of the criteria Swimming New Zealand has used in their selection include: the athlete placing in the top two at the most recent national competition and that the athlete selected is expected to perform with distinction at the games. There were five boys and five girls selected by Swimming New Zealand to represent New Zealand at the 2023 Youth Commonwealth Games.

4.12 The athletes selected will travel to the games as a team with a short layover camp in Houston, Texas for one day. They will then travel to Trinidad and Tobago on the 31^st July 2023.

4.13 The following table provides a breakdown of costs for the trip:

EXPENSES	Cost ($)
Flights	$4,500
Lay over camp in Texas	$500
Other – includes costs of staff attending, food and other incidentals	$3,000
Total per participant	$8,000

Attachments / Ngā Tāpirihanga

There are no attachments for this report.

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author	Lisa Gregory - Community Recreation Advisor
Approved By	Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

Waimāero Fendalton-Waimairi-Harewood Community Board

12 June 2023

14. Fendalton-Waimairi-Harewood 2022-23 Youth Development Fund Application - Badminton Canterbury Inc
Reference / Te Tohutoro:	23/755398
Report of / Te Pou Matua:	Lisa Gregory, Community Recreation Advisor, lisa.gregory@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report / Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to consider an application received for funding from its 2022-23 Youth Development Fund.

1.2 The report is staff generated as a result of an application being received.

1.3 The current balance of the fund is $980.

2. Officer Recommendations / Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board resolve to:

1. Approve a grant of $825, being $75 each for eleven players, from its 2022-23 Youth Development Fund to Badminton Canterbury Inc towards competing at the NZ Junior Team Nationals in Palmerston North, from 2 to 5 July 2023.

3. Key Points / Ngā Take Matua

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

3.1 To consider applications received to support the development and achievements of young people living in the Fendalton-Waimairi-Harewood area.

Strategic Alignment / Te Rautaki Tīaroaro

3.2 The recommendations in this report align to the Council's Community Outcome of Resilient Communities including:

· Celebration of our identity through arts, culture, heritage and sport and recreation

· Valuing the voices of all cultures and ages (including children).

Decision Making Authority / Te Mana Whakatau

3.3 Determine the allocation of the Discretionary Response Fund for each community (including any allocation towards a Youth Development Fund).

3.4 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.5 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

Assessment of Significance and Engagement / Te Mana Whakatau

3.6 The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.7 The level of significance was determined by the number of people affected and/or with an interest.

3.8 Due to the assessment of low significance, no further community engagement and consultation is required.

4. Applicant/ Te Kaitono 1 – Badminton Canterbury Inc

4.1 Event seeking support for: NZ Junior Team Nationals in Palmerston North in July, from 2 to 5 July 2023.

4.2 Badminton Canterbury has 35 players heading to NZ Junior Team Nationals in Palmerston North in July. They are representing Mainland (South Island) for this team's event.

4.3 Eleven of the players of eligible age who reside in the Fendalton-Waimairi-Harewood ward area are:

Alex Huang, who resides in Burnside.

Anna Kim, who resides in Northwood.

Baxter Lin, who resides in Burnside.

Elsa (Fanxi) Meng, who resides in Burnside.

Jay Xuan Tan, who resides in Casebrook.

Joelle Chiong, who resides in Northwood.

Justin Loh, who resides in Burnside.

Rina Kim, who resides in Northwood.

Ryan Li, who resides in Fendalton.

Timothy (Quan) Yuan, who resides in Bishopdale.

Alex Li, who resides in Avonhead.

4.4 Badminton Canterbury is the largest Association in the South Island, they are a proactive and a professional organisation and have a great record of delivering badminton to all parts of their community. They will also support these players to the best of their ability.

4.5 The players and their families have been fundraising most weekends for this tournament and have so far raised $4,500 and will continue to fundraise until they go away.

4.6 The following table provides a breakdown of costs for the trip for the 25 eligible players:

EXPENSES	Cost ($)
Flights	$8,400
Accommodation, Food, Entry Fees, Van Hire, Coach Costs, Misc	$19,975

Total per participant	$1,135

Attachments / Ngā Tāpirihanga

There are no attachments for this report.

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author	Lisa Gregory - Community Recreation Advisor
Approved By	Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

Waimāero Fendalton-Waimairi-Harewood Community Board

12 June 2023

15. Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - June 2023
Reference / Te Tohutoro:	23/776429
Report of / Te Pou Matua:	Maryanne Lomax, Community Governance Manager, (Maryanne.Lomax@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receive the Waimāero Fendalton-Waimairi-Harewood Community Board Area Report for June 2023.

3. Community Support, Governance and Partnership Activity

3.1 Fendalton-Waimairi-Harewood Community Funding Hui

A collaborative Community Funding Hui took place on Friday, 12 May, at the Fendalton Community Centre. This significant gathering brought together key community funders, such as the Council, Rātā Foundation, and Department of Internal Affairs (DIA), alongside a diverse array of participants. The event fostered a vibrant atmosphere of collaboration, learning, and networking, successfully uniting a wide range of organisations and key funders.

The hui had an impressive turnout, with over 50 participants representing 36 different community organisations. The diversity of these organisations was remarkable, including local primary schools, sports clubs, community trusts, regional sports associations, and charities. This diverse representation ensured a comprehensive exchange of ideas and perspectives, greatly enhancing the overall experience of the hui.

The participants expressed sincere appreciation for organising this invaluable event.

Ronnie Davey from Citizens Advice Bureau conveyed her gratitude, stating, "Just to say, thank you for organising today's funding hui. People will have found it extremely valuable, I know."

Hēmi Te Hēmi, Māori Engagement Advisor at Rātā Foundation, expressed his heartfelt appreciation, describing the day as "invaluable and productive" and eagerly looking forward to future hui/expos.

Simona Wallwork, Administration Manager at Nomads United AFC, shared her enthusiasm, stating, "I found the session very useful and appreciate you and the rest of the team taking the time to meet with us. I look forward to working with you and the wider team in the future."

The resounding success of this hui serves as a testament to the crucial role of ongoing collaboration and knowledge sharing in nurturing thriving communities. It highlights the significance of such platforms in fostering connections, facilitating learning opportunities, and strengthening community bonds.

Based on the positive feedback, there are potential plans to establish this hui as an annual event, ideally scheduled before the Council's annual Strengthening Communities fund closes, intending to maximise its impact and value for the community.

Attendees at the Fendalton Community Centre

3.2 Computers to the Community Scheme

The Computers to the Community Scheme has established a new relationship with Techmate (formerly addington.net).

Techmate are based in Braddon Street in Addington. Their aim is to provide affordable access to information and communication technologies to everyone. They provide a friendly, safe place for people to learn how to use digital devices and technology (computers and smartphones). They do this through individual learning, classes, CV/Cover letter creation, computer repairs, computer and internet use and printing and other associated services. There is a small charge for some services while others are free.

They take their support to the community offering times when they are out and about in the community with approximately 45 volunteers providing support, sharing their skills, and empowering people to learn. The Computers to the Community Scheme has been able to help with devices for staff, volunteers, and participants alike.

One of the ex CCC laptops being prepared for use by Techmate staff Although this scheme covers all of Christchurch, it is managed by the Community Governance staff based at Fendalton Service Centre.

3.3 Crosbie Park Working Bee

Despite the less-than-ideal weather conditions, 20 pre-schoolers and parents from Russley Playcentre, along with Karen Boag and Annaliese Caukwell-Mills, eagerly gathered at Crosbie Park on Thursday, 18 May for a working bee. Their unwavering enthusiasm was a testament to their dedication as they set out on their mission to provide care and maintenance for the plants they had helped establish in October of the previous year. With watering cans in hand, the participants took great pride in nurturing the growth of these newly planted treasures.

The working bee began with a delightful surprise for the pre-schoolers. As a token of recognition for their unwavering commitment, the Christchurch City Council generously gifted them 15 pairs of specially designed toddler gardening gloves and ten water cans. A huge thank you to Terra Viva for providing these at a discounted price. These thoughtful tools not only served practical purposes but also instilled a sense of ownership and purpose within the young gardeners, empowering them to actively contribute to the project.

This particular working bee was just one of many scheduled throughout the year as part of the Friends of Crosbie Park project. The project brings together various organisations and community members, including Russley Playcentre, Russley School, St Marks Community Centre, NOTIS, and the Christchurch City Council (CCC). Through their collaborative efforts, they actively work towards the betterment of the park and the community. So far, there have been seven working bees, accounting for nearly 30 hours of combined effort. And the momentum continues as 12 more working bees are planned for the remainder of 2023, including two dedicated planting days.

3.4 Fendalton-Waimairi-Harewood Community Liaison Meeting

On Wednesday, 26 April, a Fendalton-Waimairi-Harewood Community Liaison Meeting was held at the Fendalton Service Centre and Library. The meeting brought together nearly 20 attendees, representing a diverse mix of community groups, staff, and elected members, fostering a collaborative and enthusiastic atmosphere.

Guest speaker Ros Rice from Community Networks Aotearoa (CNA) joined the meeting remotely, introducing CNA's comprehensive Tick for Governance programme. This online programme consists of ten modules, providing governance training for community groups and Boards. Participants can earn NCEA micro credits upon completion. The first module is free. The programme aims to enhance competency and offers financial support to groups unable to afford the programme's fees, highlighting CNA's dedication to supporting diverse communities. Find out more here.

Attendees also engaged in a vibrant exchange of information, sharing details about upcoming events and programmes in their respective organisations. The exciting opportunities included a Barn Dance at St Christopher's Church, English classes at St Barnabas Church, the Next Steps Expo for disabled children, a men's yoga group at Merivale Community Hub, and a Family Ministry fellowship centred around mental health and suicide awareness.

The next Liaison meeting is Wednesday, 14 June, at Bishopdale Community Trust.

3.5 Community Funding Summary

3.5.1 A status report on the Board's 2022-23 Discretionary Response Fund and Youth Development Fund as at 24 May 2023 is attached (refer to Attachment A).

3.5.2 Riccarton Leagues Club

At their meeting in September 2022, the Board allocated $4,000 from the Discretionary Response Fund towards the repainting of their clubrooms on Crosbie Park. The total cost of the work was approximately $25,000 and the club undertook various fundraising activities and a huge volunteer effort to get the job completed.

3.6 Participation in and Contribution to Decision Making

3.6.1 Report back on other Activities contributing to Community Board Plan

· The Waimāero Fendalton-Waimairi-Harewood 2023-25 Community Board Plan was adopted by the Board at their meeting in May 2023. Progress on the plan will be reported back to the Board on a quarterly basis.

3.6.2 Council Engagement and Consultation

· There are currently no open consultations affecting the Fendalton-Waimairi-Harewood area.

4. Advice Provided to the Community Board

4.1 Customer Service Request Report - Hybris monthly report for April 2023 attached, providing an overview of the number of Customer Service Requests that have been received, including the types of requests being received and a breakdown of how they are being reported (refer to Attachment B).

4.2 Fendalton-Waimairi-Harewood Graffiti Report – April 2023 (refer to Attachment C).

4.3 SWN - Creyke Road - borehole drilling (circulated 20 April 2023)

4.4 SWN - Balrudry Street - mains water supply renewal (circulated 21 April 2023)

4.5 SWN - Tintern Avenue - mains water supply renewal (circulated 21 April 2023)

4.6 SWN - Memorial Avenue - safety works (circulated 5 May 2023)

4.7 SWN - Gregan Crescent - water supply renewals (circulated 8 May 2023)

4.8 SWN - Northcote Road - night works (circulated 18 May 2023)

4.9 Memo - Council produced winter events (circulated 1 May 2023)

4.10 Memo - Greers-Wairakei Intersection Upgrade (circulated 4 May 2023)

4.11 Memo - Draft decision on chlorine exemption applications (circulated 16 May 2023)

4.12 Memo - Dog registration reminder (circulated 24 May 2023)

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Fendalton-Waimairi-Harewood Board Funding Update - May 2023	23/800316	88
b ⇩	Fendalton-Waimairi-Harewood Hybris Ticket Report - April 2023	23/800318	90
c ⇩	Fendalton-Waimairi-Harewood Graffiti Report - April 2023	23/800322	91

Signatories Ngā Kaiwaitohu

Author

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

Approved By

Matthew McLintock - Manager Community Governance Team

Matthew Pratt - Acting Head of Community Support and Partnerships