Agenda of Waitai Coastal-Burwood-Linwood Community Board

Waitai Coastal-Burwood-Linwood Community Board

12 June 2023

Unconfirmed

A black and white logo

Description automatically generated with low confidence

Waitai

Coastal-Burwood-Linwood Community Board

Open Minutes

Date: Monday 8 May 2023

Time: 4.30 pm

Venue: Boardroom, Corner Beresford and Union Streets,
New Brighton

Present

Chairperson

Deputy Chairperson

Members

Paul McMahon

Jackie Simons

Tim Baker

Kelly Barber

Celeste Donovan

Alex Hewison

Yani Johanson

Greg Mitchell

Jo Zervos

Christopher Turner-Bullock

Manager Community Governance, Coastal-Burwood-Linwood

941 8233

christopher.turner@ccc.govt.nz

www.ccc.govt.nz

Karakia Tīmatanga: Led by Paul McMahon

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

There were no apologies.

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved CCBCC/2023/00027 Original Officer Recommendation accepted without change

That the minutes of the Waitai Coastal-Burwood-Linwood Community Board meeting held on Thursday, 13 April 2023 be confirmed.

Greg Mitchell/Jackie Simons Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Youth Development Fund Report Back

Holly Gray, Youth Development Fund recipient did not attend the meeting.

4.2

Christchurch Archery Club

Dave Henshaw and Hana Saemon-Beck spoke on behalf of Christchurch Archery Club providing the Board with an update on the clubs extended lease at Rawhiti Domain and their new development at Mcleans Island.

After questions from members, the Chairperson thanked Dave and Hana for their presentation.

4.3

Guardians of Rawhiti Domain

Cathy Baker, on behalf of the Guardians of Rawhiti was unable to attend the meeting.

4.4

Avon Park Redevelopment Plan

Tyler Ashcroft, local resident, did not attend the meeting.

4.5

Rutherford Street – Traffic Issues

Petrina Sutherland, local resident addressed the Board in relation to traffic related issues along Rutherford Street.

After questions from members, the Chairperson thanked Petrina for her presentation.

That the Waitai Coastal-Burwood-Linwood Community Board refer the issues raised to staff for investigation and response.

Attachments

a Rutherford Street - Traffic Issues Handout

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Waitai Coastal-Burwood-Linwood 2022-23 Discretionary Response Fund Applications - PIPS Pregnancy Infancy Parenting Support Trust and the Linwood Rugby League Inc

Community Board Resolved CCBCC/2023/00028 Original Officer Recommendation accepted without change

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves a grant of $3,890 from its 2022-23 Discretionary Response Fund to PIPS Pregnancy Infancy Parenting Support Trust towards the upgrade of the safety project for volunteer room.

Jackie Simons/Tim Baker Carried

Community Board Resolved CCBCC/2023/00029 Original Officer Recommendation accepted without change

That the Waitai Coastal-Burwood-Linwood Community Board:

2. Approves a grant of $6,674 from its 2022-2023 Discretionary Response Fund to Linwood Rugby League Football Club Inc towards their uniforms for three youth women’s teams and first aid kits for all teams.

Paul McMahon/Celeste Donovan Carried

8. Waitai Coastal-Burwood-Linwood 2023-25 Community Board Plan
	Officer Recommendations Ngā Tūtohu That the Waitai Coastal-Burwood-Linwood Community Board: 1. Adopt the Waitai Coastal-Burwood-Linwood 2023-25 Community Board Plan.
	Community Board Resolved CCBCC/2023/00030 Part C That the Waitai Coastal-Burwood-Linwood Community Board: 1. Adopt the Waitai Coastal-Burwood-Linwood 2023-25 Community Board Plan with the following changes: · On page 9 of the Board Plan, under the heading ‘What the Board will do’, in bullet point 7, the wording should read ‘Advocate for progress on the CRAF and CERF funded projects in the board area, e.g. Linwood, Woolston, Bromley and New Brighton’. · On page 10 of the Board Plan change the title to read ‘Improve Access to Burwood Community Facilities’. · On page 11 of the Board Plan, under the heading ‘What the Board will do’, in bullet point 1, the wording should read ‘Support progression of the New Brighton Master Plan’. · On page 11 of the Board Plan, under the heading ‘We will measure our success by’, in bullet point 3, the wording should read ‘Collaborate with key stakeholders, local businesses, community, CEAT Community Leadership Group, and council to deliver upgrade of the mall.’ · On page 12 of the Board Plan, under the heading ‘What the Board will do’, in bullet point 8, the wording should read ‘Advocate for acceleration and timely completion of CRAF, CERF and Aranui Streets for People projects’. Note: That the CERF projects are crown funded. Paul McMahon/Kelly Barber Carried
	Community Board Resolved CCBCC/2023/00031 Note: request that a list of capital projects by ward be included in the electronic version of the Board Plan after the Annual Plan has been adopted. Yani Johanson/Tim Baker Carried

13. Resolution to Exclude the Public

Community Board Resolved CCBCC/2023/00032

Part C

That at 5.05 pm the resolution to exclude the public set out on pages 86 to 87 of the agenda be adopted.

Kelly Barber/Celeste Donovan Carried

The public were re-admitted to the meeting at 5.30 pm.

9. Waitai Coastal-Burwood-Linwood Community Board - Community Service and Youth Service Awards 2023

Staff Recommendations / Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Confer Community Service Awards on the nominees listed on the Summary of Nominations 2023 (separately circulated).

2. Delegate authority to the Board Chairperson and Deputy Chairperson to accept any late applications received from other Community Boards.

3. Have the names of successful nominees released after the Board's Community Service Awards 2023 function. Names of unsuccessful nominees will be kept confidential.

Community Board Resolved CCBCC/2023/00033

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Confer Community Service Awards on the nominees listed on the Summary of Nominations 2023 (separately circulated).

2. Delegate authority to the Board Chairperson and Deputy Chairperson to accept any late applications received from other Community Boards.

3. Have the names of successful nominees released after the Board's Community Service Awards 2023 function. Names of unsuccessful nominees will be kept confidential.

4. Accept the late nomination received.

Jo Zervos/Celeste Donovan Carried

10. Community Board Representation on Outside Organisations and Committees - Streets for People - Aranui Connections - Board Liaison

Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Appoint a member of the Board as Board liaison to the Streets for People – Aranui Connections Project.

Community Board Resolved CCBCC/2023/00034

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Appoint Kelly Barber as Board liaison to the Streets for People – Aranui Connections Project.

Alex Hewison/Tim Baker Carried

11. Waitai Coastal-Burwood-Linwood Community Board Area Report - May 2023

Community Board Resolved CCBCC/2023/00035 Original Officer Recommendation accepted without change

Part B

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receive the Waitai Coastal-Burwood-Linwood Community Board Area Report for May 2023.

Tim Baker/Greg Mitchell Carried

12. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on matters of mutual interest:

· Burwood East Residents Association – meeting attendance.

· World youth missionary church - Burwood clean-up day.

· Breezes Road crossing – safety concerns.

· Banks Peninsula Coastal Hazards Adaptation Planning Group – meeting attendance.

12.1 Freedom Camping Briefing

Part B

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Request a briefing from staff on Freedom camping in the Coastal area.

12.2 Transparency

Part B

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Requests an explanation of how information that is shared in Public Excluded Briefings are recorded/noted so that it can be shared later with the public.

2. Requests information on the reasons for briefings being presented in public excluded.

Karakia Whakamutunga: Led by Paul McMahon

Meeting concluded at 5.59pm.

CONFIRMED THIS 12TH DAY OF JUNE 2023

Paul McMahon

Chairperson

Waitai Coastal-Burwood-Linwood Community Board

12 June 2023

8. Proposed Road Names - 449 Prestons Road
Reference / Te Tohutoro:	23/674936
Report of / Te Pou Matua:	Paul Lowe, Manager Resource Consents (Paul.Lowe@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waitai Coastal-Burwood-Linwood Community Board to approve the proposed road names at 449 Prestons Road, Burwood.

1.2 The report is staff generated resulting from a naming request received from the subdivision developer.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves the following new road name for 449 Prestons Road (RMA/2021/3776):

a. Road 1 - Marram Place

3. Detail Te Whakamahuki

Introduction Te Whakatkinga

3.1 A road naming request has been submitted by the developer. A preferred name and alternative names have been put forward for the roads.

3.2 The recommended road names have been checked against existing road names in Christchurch and bordering districts, for duplication, alternative spelling, or other similarities in spelling or pronunciation to avoid the potential for confusion. The proposed names are considered sufficiently different to existing road names.

3.3 The recommended road names have been checked against the Council’s Roads and Right-of-Way Naming Policy dated 2 November 1993 and are considered to be consistent with this policy except as outlined below.

3.4 The recommended road names have also been checked against the Australia and New Zealand Standard AS/NZA 4819:2011 Rural and Urban Addressing. The names are considered to be consistent with the Standard unless otherwise stated below.

3.5 Under the Roads and Right-of-Way Naming Policy, the names considered must be requested by the developer. There is not an ability to consider alternative names without first checking whether there are any duplications or similarities with other road and right-of-way names.

3.6 Consultation has been undertaken with Land Information New Zealand who have raised no concerns with the proposed road names.

3.7 The names requested have been accompanied by an explanation of the background to the names, which is summarised below, along with correspondence with the applicant.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.8 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.9 The level of significance was determined by the number of people affected and/or with an interest.

3.10 Due to the assessment of low significance, no further community engagement and consultation is required.

Proposed Names

3.11 The proposed roads are shown in Attachment A.

3.12 The names are themed for the local environment.

3.13 Road 1 - Preferred name: Marram Place

Marram grass is the common name for Ammophila, a genus of flowering plants consisting of several species of grasses. The grasses grown on coastal sand dunes and have been introduced to many dunes worldwide. The subdivision is approximately 4km from the beach.

Alternative Names

3.14 Everglade Place - Another word for marshy land - a swampy grassland especially in southern Florida usually containing saw grass and at least seasonally covered by slowly moving water. This region of the city was historically a marsh.

3.15 Millfern Place - Ferns historically grew in the area and trees were often milled for use on the original farmland.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	RMA/2021/3776 - Proposed Plan - 449 Prestons Road	23/559937	21

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Leashelle Miller - Planning Technician

Paul Lowe - Manager Resource Consents

Approved By

John Higgins - Head of Planning & Consents

Mary Richardson - General Manager Citizens & Community

Waitai Coastal-Burwood-Linwood Community Board

12 June 2023

9. Queenspark Reserve Proposed lease- Parklands Rugby Football Club
Reference / Te Tohutoro:	23/714609
Report of / Te Pou Matua:	Felix Dawson Leasing Consultant felix.r.dawson@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 To consider an application for a new ground lease by Parklands Rugby Football Club for part of Queenspark Reserve for the purpose of rugby changing rooms and storage.

1.2 The club have been operating from the site since 1984. The current lease has expired and a new lease is required. A new lease is proposed on the basis that the club is a sound organisation with a long standing track record of providing opportunities of a sporting nature.

1.3 The decision in this report is considered low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the number of people affected, the level of impact on those affected and the low cost to Council associated with entering into the lease.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Grant a ground lease to Parklands Rugby Football Club pursuant to s54 of the Reserves Act 1977, for a lease period of 33 years including renewals for an area of approximately 112sqm being part of Lot 1 DP35473 RT446310 as shown on the plan described as Attachment A in this report.

2. Authorises the Manager Property Consultancy to conclude negotiation and administer the terms and conditions of the lease.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The Parklands Rugby club lease has expired. It is an active club and requires security of tenure to plan on-going activities with certainty.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 The option of not granting a lease has been considered and discounted as the request for a new lease complies with current Council practice and policy in regard to existing sports clubs and community groups. The club is viable and functioning and has invested in the facilities on site.

5. Detail Te Whakamahuki

The Property

5.1 Queenspark Reserve is located at 210 Queenspark Drive. It is held as reserve pursuant to the Reserves Act 1977.

5.2 The Parklands Rugby Football Club changing rooms and storage shed are located on the reserve as shown in blue below.

A picture containing map, aerial photography, bird's-eye view, urban design

Description automatically generated

Parklands Rugby Football Club Inc

5.3 The Parklands Rugby Club (PRFC) is a junior rugby club that has been operating from this site since 1984. The building associated with this proposed lease is used primarily for the storage of equipment for training and games that are played on the adjoining fields. There is a changing and toilet facility within the shed but as a junior club catering for children between the ages of 4-13, the children generally just change on the field. The two toilets are used and made available to the neighbouring school to use when events such as cross country are held on the field. The Parks Unit have noted that there is no public demand for public toilets on the reserve but that the lease should make for provision for public use if future demand increases.

5.4 PRFC meets the Council’s requirements as a suitable lessee.

· Incorporated society

· Strong membership

· Historical use and investment on the site

· Financially sound

5.5 Key lease terms are:

· Ground lease, 112sqm

· Initial lease term 11 years with two rights of renewal

· Rent and outgoings calculated in accordance with policy for ground lease to sports clubs and community groups - $100.80 plus GST.

Consideration of Community Views

5.6 Community engagement involved direct contact with the neighbouring lessees on the park, public notice in the Press on 20 October 2022, delivery of a flier to residents nearby and notification in the public notices of the Council website. A response from the neighbouring school was received in support of the lease. No further responses were received. Staff consider that this is sufficient consideration of community views taking into account the significance of the decision proposed.

5.7 The decision affects the following wards/Community Board areas:

5.7.1 Waitai–Coastal-Burwood-Linwood Community Board.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

6.1 This report supports the Council's Long Term Plan (2021 - 2031):

6.2 Communities and Citizens.

6.2.1 Activity: Recreation, Sports, Community Arts and Events.

· Level of Service: 7.0.3.2 Support citizen and partner organisations to develop, promote and deliver recreation and sport in Christchurch - 80% satisfaction with the quality of Council recreation and sport support.

Policy Consistency Te Whai Kaupapa here

6.3 The decision is consistent with Council’s Plans and Policies.

6.3.1 Sports Leases Charging Policy.

6.3.2 Leasing Council - dealing unilaterally with incumbent tenant where there is only one logical tenant including non-for-profit organisations particularly sports clubs on reserves.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.5 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities.

6.6 The proposal was forwarded to Mahaanui Kurataio for comment on 21 October 2022 and they responded that there were no issues.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.7 The proposal to enter a new lease does not have an impact on climate change as there is limited carbon footprint associated with leasing itself. In terms of the activities associated with the lease: the club encourages local community involvement and in that sense the carbon footprint associated with travel is low. There are no development plans associated with the activities that involve use of significant resources.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.8 The building meets code requirements.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – Preparation of lease and public advertising costs to be recovered from the tenant.

7.2 Maintenance/Ongoing costs – tenant responsibility.

7.3 Funding Source – tenant responsibility.

Other He mea anō

7.4 No other matters are applicable.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Delegations Parks (Part D-sub-Part 1- Community Boards) Authority delegated from Council to Community Boards.

“To grant leases of recreation reserves in accordance with this section”- s54 Reserves Act 1977.

8.2 Reserves Act 1977-Lease entered pursuant to s54.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.3 Other legal implications are:

8.3.1 Local Government Act 2002 - Decision Making including consideration of community views.

8.3.2 Reserves Act 1977, public notice pursuant to s54.

8.3.3 Department of Conservation approval pursuant to delegation to CEO.

8.4 This report has not been reviewed and approved by the Legal Services Unit.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There is a risk of the lessee failing to pay rent or maintain the premises.

9.2 The risk is assessed as low. Financial consequences would be relatively small and operational issues could be rectified. The likelihood of these consequences occurring is considered low based on the clubs previous track record.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Parklands Rugby Football Club Lease area 2023	23/714697	28

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Felix Dawson - Leasing Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Al Hardy - Manager Community Parks

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizens & Community

Waitai Coastal-Burwood-Linwood Community Board

12 June 2023

10. Waitai Coastal-Burwood-Linwood 2022-23 Discretionary Response Fund Applications - Kimihia Early Learning Trust
Reference / Te Tohutoro:	23/597498
Report of / Te Pou Matua:	Emily Toase, Community Development Advisor emily.toase@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waitai Coastal-Burwood-Linwood Community Board to consider an application for funding from its 2022-23 Discretionary Response Fund from the organisation listed below:

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00065534	Kimihia Early Learning Trust	New resources for a newly build centre	$5,000	$4,000

1.2 There is currently a balance of $30,517 remaining in the fund.

2. Staff Recommendations / Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves a grant of $4,000 from its 2022-23 Discretionary Response Fund to Kimihia Early Learning Trust towards purchasing physical activity equipment and Pacifica and Māori learning resources.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of 'Enabling active and connected communities to win their future.’

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2022-23 Discretionary Response Fund is as below.

Total Budget 2020/21	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$71,083	$40,566	$30,517	$26,517

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Decision Matrix CBL DRF 2022-23 Kimihia Early Learning Trust	23/729366	31

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Emily Toase - Community Development Advisor
Approved By	Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

Waitai Coastal-Burwood-Linwood Community Board

12 June 2023

11. Waitai Coastal-Burwood-Linwood 2022-23 Discretionary Response Fund Applications - Woolston Development Project
Reference / Te Tohutoro:	23/729522
Report of / Te Pou Matua:	Emily Toase, Community Development Advisor emily.toase@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00065968	Woolston Development Project	Woolston Development Project	$7,000	$7,000

1.2 There is currently a balance of $30,517 remaining in the fund.

2. Staff Recommendations / Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves a grant of $7,000 from its 2022-23 Discretionary Response Fund to Woolston Development Project Incorporated towards the costs of the managers salary and operational costs.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of 'Enabling active and connected communities to win their future.’

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2022-23 Discretionary Response Fund is as below.

Total Budget 2020/21	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$71,083	$40,566	$30,517	$23,517

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Decision Matrix CBL DRF 2022-23 - Woolston Development Project	23/731603	35

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Emily Toase - Community Development Advisor
Approved By	Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

Waitai Coastal-Burwood-Linwood Community Board

12 June 2023

12. Waitai Coastal-Burwood-Linwood 2022-23 Discretionary Response Fund Applications - Avonside Early Childhood Centre
Reference / Te Tohutoro:	23/730331
Report of / Te Pou Matua:	Emily Toase, Community Development Advisor emily.toase@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00065889	Avonside Early Childhood Centre	Insulation project	$6,194	$2,000

1.2 There is currently a balance of $30,517 remaining in the fund.

2. Staff Recommendations / Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves a grant of $2,000 from its 2022-23 Discretionary Response Fund to Avonside Early Childhood Centre towards the costs of insulating their facility.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priorities of Te Haumako Te Whitingia.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community:

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2022-23 Discretionary Response Fund is as below.

Total Budget 2020/21	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$71,083	$40,566	$30,517	$28,517

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Decision Matrix CBL DRF 2022-23 - Avonside Early Childhood Centre	23/731750	39

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Emily Toase - Community Development Advisor
Approved By	Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

Waitai Coastal-Burwood-Linwood Community Board

12 June 2023

13. Waitai Coastal-Burwood-Linwood 2022-23 Discretionary Response Fund Applications - Woolston Preschool Incorporated
Reference / Te Tohutoro:	23/731064
Report of / Te Pou Matua:	Emily Toase, Community Development Advisor emily.toase@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00065667	Woolston Preschool Incorporated	Water play and activity board update	$3,941	$3,000

1.2 There is currently a balance of $30,517 remaining in the fund.

2. Staff Recommendations / Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves a grant of $3,000 from its 2022-23 Discretionary Response Fund to Woolston Preschool Incorporated towards the costs of updating their water play equipment and activity boards.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priorities of Te Haumako Te Whitingia.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2022-23 Discretionary Response Fund is as below.

Total Budget 2020/21	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$71,083	$40,566	$30,517	$27,517

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Decision Matrix CBL DRF 2022-23 - Woolston Preschool Incorporated	23/731066	43

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Emily Toase - Community Development Advisor
Approved By	Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

Waitai Coastal-Burwood-Linwood Community Board

12 June 2023

14. Waitai Coastal-Burwood-Linwood 2022-23 Discretionary Response Fund Applications - Stitch-O-Mat Charitable Trust
Reference / Te Tohutoro:	23/731169
Report of / Te Pou Matua:	Emily Toase, Community Development Advisor emily.toase@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00065574	Stitch-O-Mat Charitable Trust	Facility Management	$4,000	$4,000

1.2 There is currently a balance of $30,517 remaining in the fund.

2. Staff Recommendations / Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves a grant of $4,000 from its 2022-23 Discretionary Response Fund to Stitch-O-Mat Charitable Trust towards their Facility Activator wages.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priorities of Te Haumako Te Whitingia.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2022-23 Discretionary Response Fund is as below.

Total Budget 2020/21	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$71,083	$40,566	$30,517	$26,517

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Decision Matrix CBL DRF 2022-23 - Stitch-O-Mat Charitable Trust	23/731459	47

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Emily Toase - Community Development Advisor
Approved By	Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

Waitai Coastal-Burwood-Linwood Community Board

12 June 2023

15. Waitai Coastal-Burwood-Linwood 2022-23 Discretionary Response Fund Applications - Mo Tagata Incorporated
Reference / Te Tohutoro:	23/746464
Report of / Te Pou Matua:	Emily Toase, Community Development Advisor emily.toase@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00065995	Mo Tagata Incorporated	Le Maota – Pacifica Hub	$26,611	$10,000

1.2 There is currently a balance of $30,517 remaining in the fund.

2. Staff Recommendations / Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves a grant of $10,000 from its 2022-23 Discretionary Response Fund to Mo Tagata Incorporated towards the costs of setting up Le Maota Pacifica Hub.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priorities of Te Haumako Te Whitingia.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2022-23 Discretionary Response Fund is as below.

Total Budget 2020/21	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$71,083	$40,566	$30,517	$20,517

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Decision Matrix CBL DRF 2022-23 - Mo Tagata Incorporated	23/746608	51

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Emily Toase - Community Development Advisor
Approved By	Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

Waitai Coastal-Burwood-Linwood Community Board

12 June 2023

16. Waitai Coastal-Burwood-Linwood 2022-23 Discretionary Response Fund Applications - New Brighton Project Incorporated
Reference / Te Tohutoro:	23/747994
Report of / Te Pou Matua:	Emily Toase, Community Development Advisor emily.toase@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00066011	New Brighton Project Incorporated	New Brighton Christmas Santa Parade	$10,650	$7,000

1.2 There is currently a balance of $30,517 remaining in the fund.

2. Staff Recommendations / Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves a grant of $7,000 from its 2022-23 Discretionary Response Fund to New Brighton Project Incorporated towards the costs of delivering the New Brighton Christmas Santa Parade.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priorities of Te Haumako Te Whitingia.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2022-23 Discretionary Response Fund is as below.

Total Budget 2020/21	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$71,083	$40,566	$30,517	$23,517

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Decision Matrix CBL - DRF 2022-23 - New Brighton Project Incorporated	23/750884	55

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Emily Toase - Community Development Advisor
Approved By	Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

Waitai Coastal-Burwood-Linwood Community Board

12 June 2023

17. Waitai Coastal-Burwood-Linwood Community Board Area Report - June 2023
Reference / Te Tohutoro:	22/1765252
Report of / Te Pou Matua:	Christopher Turner-Bullock, Community Governance Manager christopher.turner@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receive the Waitai Coastal-Burwood-Linwood Community Board Area Report for June 2023.

3. Community Support, Governance and Partnership Activity

3.1 Community Funding Summary

3.1.1 For the Board’s information, a summary is provided (refer Attachment A) on the status of the Board’s 2022-23 funding as at May 2023.

3.1.2 Staff provided advice regarding Discretionary Response Funding options to East Christchurch-Shirley Cricket Club and Shirley Rugby Club regarding their Club refurbishment project for their clubrooms located on Burwood Park (north).

3.1.3 Koru Fund

Board members with the delegation for the Waitai Coastal-Burwood-Linwood Community Board Koru Fund (Alex Hewison, Tim Baker and Jackie Simons) made four decisions under delegation:

· A grant of $200 from the 2022-23 Waitai Coastal-Burwood-Linwood Koru Fund to the Eastern Community Sport and Recreation Incorporated towards the costs of Youth Week Event – mid-week youth breakfast and basketball at the eastern canopy, Rawhiti Domain.

· A grant of $500 from the 2022-23 Waitai Coastal-Burwood- Linwood Koru Fund to Elizabeth Yuki towards the costs of planting around the Southshore sign.

· A grant of $500 from the 2022-23 Waitai Coastal-Burwood-Linwood Koru Fund to the Youth Alive Trust towards the costs of Youth Week Event - Youth Space including 3v3 basketball.

· Declines a grant of $500 from the 2022-23 Waitai Coastal-Burwood-Linwood Koru Fund to Rotary International District 9999 Incorporated towards the costs hiring the South Brighton Surf Life Saving Club for their Rotary event.

3.1.4 Youth Development Fund

Board members with the delegation for the Waitai Coastal-Burwood-Linwood Community Board Youth Development Fund (Jo Zervos, Paul McMahon and Greg Mitchell) made five decisions under delegation:

· A grant of a grant of $500 from the 2022-23 Waitai Coastal-Burwood-Linwood Youth Development Fund to Azeezullah Ghazizada towards costs to represent New Zealand in the Junior Boxing Team to compete in the Junior and Youth Oceania Championships in Samoa from the 22-25 May 2023.

· A grant of $500 from the 2022-23 Waitai Coastal-Burwood-Linwood Youth Development Fund to Ondreaz Wilson towards costs to represent Waitaha at the Aotearoa National Māori Rugby League tournament to be held in Rotorua, 2-5 of June 2023.

· A grant of $200 from the 2022-23 Waitai Coastal-Burwood-Linwood Youth Development Fund to Kyla Lynch-Brown towards costs to compete in the U19 National Basketball Tournament in Rangiora from the 2-5 June 2023.

· A grant of $500 from the 2022-23 Waitai Coastal-Burwood-Linwood Youth Development Fund to Hapene Kumeroa towards Costs to represent New Zealand at the U19 Mens Softball World Cup.

· A grant of $500 from the 2022-23 Waitai Coastal-Burwood-Linwood Youth Development Fund to Katerina Sumner towards costs for travelling the USA for the Junior White Sox, the New Zealand Under 18 Women’s Team Tour from 10-26 June. 2023.

3.2 Participation in and Contribution to Decision Making

3.2.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· Mother of all Clean-ups 2023

Sustainable Coastlines established a beach clean-up station, set up at New Brighton, which coordinated a host of volunteers, sending them out to several different clean-up locations along the beach from Southshore Spit to north or the pier. This was part of a wider event Sustainable Coastlines had coordinated which saw smaller satellite clean-ups done across 200km of riverbank, Estuary Edge, Lyttleton Harbour Basin and beach areas, all cleared from litter in one morning.

They also ran a Litter Intelligence survey and audit so they could capture the data on what was found on the Greater Brighton coastline to raise awareness about litter in Aotearoa awa and moana.

· Eco-Action Nursery Trust Red Zone Planting

ECO action held their largest planting day yet with just under 5,000 plants put in the ground covering an area of 6,000 metres squared at Chimera Crescent site along Atlantis Street. With around 400 volunteers helping with the planting the group also had support from Fulton Hogan transporting the plants for the various nurseries where they are grown, massively reducing the amount of time and effort it took to get that amount of mahi done.

This is the first of four planting days which will see 30,000 locally sourced and student-grown native plants and trees planted in the red zone. More than 20 kura, (primary through to tertiary) are part of the project, growing and nurturing plants in satellite gardens. The plants, trees and shrubs will eventually provide habitat and food for native birds and lizards as well as sequester carbon to help with culminate change.

· ELEVATE 2023 – Celebrating rangatahi in the East

Following the 2020-22 Representation Review it was Identified that there was limited collaboration between the Youth Groups across the new Waitai Coastal-Burwood-Linwood Community Board Area. Further to this it was seen that existing collaboration/partners meetings in the sector were focused to Youth Workers rather than groups who simply have connections with youth.

Christchurch City Council Staff set up a Collaboration Hui with an open invitation to any group across the Community Board area who either worked with youth or had an interest in working with youth with close to 20 Organisations attending the hui. Throughout the conversations it was suggested that Youth Week 2023 would be an ideal opportunity for groups across the area to collaborate in creating a shared brand and events calendar as a one stop shop for all youth week events in 2023.

A young graphic designer who grew up and has strong connections to the East was contracted to design a brand and digital content for the project, landing on the ELVEATE brand. The work undertaken this year has set the framework for community organisations to take the ongoing lead on the annual Elevate Youth Week Calendar.

A picture containing screenshot, font, graphics, design

Description automatically generated

Throughout Youth Week there was a total of thirteen events planned across the east of the city under the Elevate brand, with seven of those seeing collaboration between two or more Youth Organisations. Christchurch City Council staff supported several events either directing groups to Ara Taihoi Youth Week Funding or through supporting an application to the Waitai Community Board Koru Fund.

· Nigel Mahan Pump Track opening event at Bexley Reserve

The new 2,500m2 pump track catering for all kinds of wheels opened at Bexley Reserve officially on Wednesday 17 May. See the Newline article for more details: Thrills not spills on new pump track : Newsline (ccc.govt.nz)

· Bromley Community Centre Renovations and Reopening Event

Following several renovations, the Bromley Community Centre reopened on Monday 17 April. The main hall now as new flooring, a full refit of the kitchen, fresh paint throughout the centre and a new front door was fitted. Additionally, the Waitai Community Board granted funding for a new motorised projector screen to be installed in the main hall.

The centre held their grand reopening on Friday 19 May, welcoming over 150 people from the local community despite the weather cancelling the outdoor activities that were planned. Bromley School Kapa Haka group performed in the main hall and there was a free BBQ, face painting and indoor games on offer. The centre also took the opportunity to engage with locals asking what they would like to see offered in the centre and where the gaps in services currently were. This information will help form the Centres new strategy which is in development.

A picture containing building, property, wall, indoor

Description automatically generated

· Parklands Community Centre Renovations

Work is underway in all spaces within the Parklands Community Centre, including the leased spaces to the Parklands United Sports Club, Parklands Toy Library and Canterbury Genealogy. Numerous lights have been replaced with LED, internal redecoration underway in a number of areas, Parkview Lounge kitchen and toilets are in the process of being totally refurbished, Parklands United Sports toilets are in the process of being totally refurbished, cladding panels replaced to southern elevation of gym. Work still to be completed includes new wayfinding signage, new floor coverings in a number of areas, a new ranch slider to be installed at Parkview Lounge, new hot water cylinders to be installed, and external painting. The Toy Library is expected to re-open Monday 29 May. The whole project should be completed by 30 June.

· Strengthening Linwood Youth Trust Rebrand to Kāwai Rangatahi

On 30 April 2023, at Linwood Park/Te Pou Toetoe, Strengthening Linwood Youth Trust welcomed over 200 people to their rebrand event. Launching their new name and logo Kāwai Rangatahi. The trust set up a free BBQ, live music and pedalmania. Working towards the vision of seeing rangatahi living healthy in all aspects of their lives with a strong sense of purpose and belonging in their community and whānau through using a presence based Youth Development Work focused on quality relationships.

A picture containing text, outdoor, tree, plant

Description automatically generated A group of people standing around a table with food

Description automatically generated with medium confidence

A group of people standing in a circle

Description automatically generated with medium confidence A group of people riding bicycles

Description automatically generated

· Eastern Community Sport and Recreation Winter Sports Cluster update

The Winter Sports Cluster - kids off will be starting on Friday 9 June for 8 weeks (4 weeks of Term 2 and 4 weeks of Term 3), with approximately 650 tamariki years 5 and 6 from Christchurch East School, Rawhiti, New Brighton Catholic, South Brighton, and Te Pa O Raikaihatau. Queenspark and Marshlands School had to withdraw due to the impact of their donation status and increasing travel costs. Christchurch East School have returned to the Cluster after a year out.

Key partners to deliver this programme are The Circus Trust, Youth Alive Trust, New Brighton Community Garden, Touch Canterbury and Christchurch Netball Centre. Board members are welcome to attend the Cluster to observe the programme in action.

3.3 Governance Advice

3.3.1 New Brighton Olympic Club

At its meeting on Monday 6 March 2023, the Board received a public forum presentation from Silvia Romero on behalf of New Brighton Olympic Club in relation to maintenance and line markings on their track/field at Rawhiti Domain. The Board resolved to refer the issues raised to staff for investigation and response back to the Community Board.

Staff have provided the following response:

In the short term, we will place the Rawhiti Domain Athletics Track on the Spring Renovation Schedule whereby our Turf Consultant will visit the site and make a determination on what remediation of the track would be most effective in the lead up to Summer.

Any intensive renovation of the track would struggle to take hold due to the soil type and lack of the irrigation on the site. However, a Sports Field Irrigation Development Fund will become available in financial year 2025. The installation of an irrigation system on the Athletics Track would qualify as a Development project. In order to have such a project considered by the Parks Unit, we would encourage the Athletics Club and Athletics Canterbury to discuss this with the Community Board, who may wish to support such a project and also consider making a submission to the Long Term Plan. Inclusion of such a project in the Long Term Plan would ensure that funding would be allocated and a timeline created for delivery.

3.3.2 Bromley Community Centre

At its meeting on Monday 6 March 2023, the Board resolved to:

1. Seek clarification as to why the purchase and installation of a motorised projector screen was not included in the refurbishment of the building.

2. Seek advice as to any other needs in regards to air purification and technology requirements (smart technology for access/internet access/audio visual equipment) for the community centre.

Staff have provided the following response:

• Internal work has now been completed, staff at the Community Centre moved back in on 26 April, the facility was open to hirers on Monday 1 May 2023.

• External painting is still to be completed, this will take place as weather allows.

• Reverberation calculations have taken place in the main hall, with 43 acoustic panels recommended to improve acoustics. Quotes are being obtained from two separate companies for the supply and installation of these.

• Parks will be replacing the playground equipment recently destroyed by fire on 19 March.

The Board sought clarification (CCBCC/2023/00014) as to why the purchase and installation of a motorised projector screen was not included in the refurbishment of the building.

Having investigated this with our Facilities Team, a projector screen is not something that we would fund from the CC Renewals & Replacements capital budget for a Community operated facility, therefore it was not included in the original scope of works. The screen has now been installed.

The Board have also sought advice (CCBCC/2023/00014) as to any other needs in regards to air purification and technology requirements (smart technology for access/internet access/audio visual equipment) for the community centre. Air purification was not raised as a requirement in discussions at the time that the scope of works was created. Expansion of the existing Wi-Fi is being investigated by the Centre staff and access control on the entrance doors is being installed as part of the overall security upgrade.

3.3.3 Dog Control in the Greater New Brighton Area

At its meeting on 9 November 2022, the Board received a deputation and an item of correspondence from Phillip Ridge on behalf of the North Beach Residents’ Association in relation to Dog Control in the greater New Brighton area. At that meeting, the Board noted that staff were aware of a request to meet with the North Beach Residents’ Association and would work with them to organise a meeting to discuss their concerns.

Christchurch City Council staff met with Phillip Ridge on behalf of the North Beach Residents’ Association and Tanya Jenkins on behalf of the Estuary Trust on Tuesday 16 May 2023.

The key issues noted were:

A perceived lack of clear messaging in relation to dog owner obligations and responsibilities.

It is believed there is a gap in Christchurch City Council comms in relation to informing dog owners of their obligations and responsibilities on the Council website. Legal obligations can only be found in the Bylaw, if this information was on the landing page, it would be easier and clearer for dog owners to find.

Actions for consideration were:

“Dog” landing page on the Christchurch City Council website – dog owner responsibilities in public places to be considered for inclusion.

Comms – website and other channels i.e., emails and email banners – identify gaps and include relevant information where appropriate.

Note and timeline:

After review and consideration and if approved, some changes could be made before the bylaw review and some could be made after.

Staff will work together to identify gaps and consider tweaks/inclusions etc in response to the feedback received.

Any approved changes will be implements within 3 to 6 months.

4. Advice Provided to the Community Board

4.1 Greater New Brighton Beaches Compliance Approach and Dog Parks in the area

Further to the correspondence and deputation received by the North Beach Residents’ Association on 9 November 2022, attached for the Board’s information is a memorandum responding to the Boards request in relation to compliance approach and dog parks in the area (refer Attachment B).

4.2 Customer Service Requests/Hybris Report

For the Board’s information, attached is a copy of the April Hybris Report (refer Attachment C).

4.3 Marine Parade – Removal of two pine trees

For the Board’s information, attached is a staff memorandum relation to the removal of two pine trees at Marine Parade opposite 143 Marine Parade (refer Attachment D).

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Waitai Coastal-Burwood-Linwood Community Board Funding Update as at May 2023	23/801800	69
b ⇩	Waitai Coastal-Burwood-Linwood Community Board - Staff Memorandum - Compliance apporach and dog parks in the area	23/636033	71
c ⇩	Waitai Coastal-Burwood-Linwood Community Board - Hybris Report - April 2023	23/658577	72
d ⇩	Waitai Coastal-Burwood-Linwood Community Board - Staff Memorandum - Pine Tree Removal Marine Parade	23/684503	73

Signatories Ngā Kaiwaitohu

Authors

Cindy Sheppard - Community Board Advisor

Emily Toase - Community Development Advisor

Jacqui Miller - Community Recreation Advisor

Rory Crawford - Community Development Advisor

Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

Approved By

Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

Matthew McLintock - Manager Community Governance Team

Matthew Pratt - Acting Head of Community Support and Partnerships

7. Correspondence
Reference / Te Tohutoro:	23/773419
Report of / Te Pou Matua:	Cindy Sheppard, Community Board Advisor cindy.sheppard@ccc.govt.nz
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

ITEM NO.	GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED	SECTION	SUBCLAUSE AND REASON UNDER THE ACT	PLAIN ENGLISH REASON	WHEN REPORTS CAN BE RELEASED
20.	Public Excluded Waitai Coastal-Burwood-Linwood Community Board Minutes - 8 May 2023			Refer to the previous public excluded reason in the agendas for these meetings.

Name	Subject
Holly Gray	Youth Development Fund Recipient Report Back