Agenda of Te Pātaka o Rākaihautū Banks Peninsula Community Board

Te Pātaka o Rākaihautū Banks Peninsula Community Board

12 June 2023

Unconfirmed

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Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Open Minutes

Date: Monday 8 May 2023

Time: 10 am

Venue: Lyttelton Community Boardroom,
25 Canterbury Street, Lyttelton

Present

Chairperson

Deputy Chairperson

Members

Reuben Davidson

Nigel Harrison (via audio/visual link)

Tyrone Fields

Asif Hussain

Lyn Leslie (via audio/visual link)

Cathy Lum-Webb

Howard Needham

Luana Swindells

Penelope Goldstone

Manager Community Governance, Banks Peninsula

941 5689

penelope.goldstone@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga: Whakataka Te Hou

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Decision

There were no apologies received.

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

Asif Hussain declared an interest in Item 11, Te Pātaka o Rākaihautū Banks Peninsula 2022-23 Discretionary Response Fund and took no part in the Board’s discussion or voting on a grant to Akaroa District Promotions Incorporated, towards operational funding to enable a review of purpose and identification of potential funding opportunities.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved BKCB/2023/00019

That the minutes of Te Pātaka o Rākaihautū Banks Peninsula Community Board meeting held on Tuesday, 11 April 2023 be confirmed.

Luana Swindells/Cathy Lum-Webb Carried

4. Public Forum Te Huinga Whānui

Part B

4.1 Akaroa Civic Trust

Victoria Andrews, Deputy Chairperson of Akaroa Civic Trust, presented to the Board regarding the Trust’s concerns about the process for development of the Banks Peninsula Destination Management Plan. The Trust is particularly concerned about the consultation process that has comprised three stakeholder workshops and an online survey for residents and the business community.

Ms Andrews advised that the Trust supports the Destination Plan in principle but considers it must be a workable, long term document for the benefit of residents and businesses as well as visitors.

The Trust considers that the wider community of Banks Peninsula has not been well informed about the Destination Management Plan and that direct one on one consultation with residents and businesses within the wider community is required.

The Trust urged the Board to not endorse the Plan if it is not fully satisfied with it.

After questions from members, the Chairperson thanked Ms Andrews for her presentation.

Attachments

a Akaroa Civic Trust Presentation

Howard Needham joined the meeting at 10:07am.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

5.3

Lyttelton Recreation Centre Naming

Maui Stewart, Te Hapū o Ngāti Wheke Rapaki, Nathan Mauger, Manager of the Lyttelton Recreation Centre and Wendy Mckay, Lyttelton Recreation Centre Trust, addressed the Board regarding the Lyttelton Recreation Centre Naming report (Item 8 of these minutes refers).

The process for finding a permanent name and developing a cultural narrative for the Lyttelton Recreation Centre was outlined. Te Hapū o Ngāti Wheke gifted the name Mānawa Kāwhiu to be used for the Centre:

• Mānawa Kāwhiu expresses strength from within

• Mānawa - strength/strong/value

• Kāwhiu – a specific type of kete (basket) which is used to gather mahinga kai.

• This kete provides resources for our community from the ocean to the land.

Wendy Mckay on behalf of the Lyttelton Recreation Centre Trust asked the Board to approve the name Mānawa Kāwhiu to be used for the Lyttelton Recreation Centre.

After questions from members, the Chairperson thanked Mr Stewart, Mr Mauger, and Ms Mckay, for their presentation.

5.1

Te Pātaka o Rākaihautū Banks Peninsula 2023-25 Community Board Plan

Mr. Harry Stronach, spoke on behalf of the Akaroa Ratepayers’ and Residents’ Association Inc., regarding Te Pātaka o Rākaihautū Banks Peninsula 2023-25 Community Board Plan report (Item 9 of these minutes refers).

Mr Stronach advised that the Association is disappointed by the plan and its language. The Association considers that it needs to be clear that Board will be standing up for electors’ interests.

With regard to the priority that “Tourism opportunities are balanced with social, cultural, economic and environmental values.” Mr Stronach indicated that it is not enough for the Board to support ChristchurchNZ in the development of the Banks Peninsula Destination Management Plan, it needs to be satisfied the plan developed reflects the will and aspirations of residents and that proper consultation is undertaken including public meetings and submissions available to be viewed.

Mr Stronach advised that the Association supports the Board priority to progress Naval Point but suggest the access to the inner harbour should also be addressed by the Board.

He suggested that the Board’s support for the Healthy Harbour programme of work to restore the ecological and cultural health of Whakaraupō-Lyttelton Harbour as mahinga kai should apply also to Akaroa Harbour.

After questions from members, the Chairperson thanked Mr Stronach for his presentation.

5.2

Te Pātaka o Rākaihautū Banks Peninsula 2023-25 Community Board Plan

Nicky Snoyink, Regional Conservation Manager spoke on behalf of Forest and Bird regarding Te Pātaka o Rākaihautū Banks Peninsula Draft Community Board Plan 2023-25 report (Item 9 of these minutes refers).

Forest and Bird strongly supports the Board’s priority to protect and enhance biodiversity on Banks Peninsula and suggests that it be the Board’s number one priority.

Forest and Bird recommends that the Board;

• advocate for completion of Significant Ecological Sites assessments and implementation of any management recommendations

• advocate to progress plan change PC7 – Managing significant indigenous vegetation

• advocate that Wairewa Reserve 3185 be reclassified as Scientific Reserve so that its nationally important ecological values are protected.

After questions from members, the Chairperson thanked Ms Snoyink for her presentation.

Attachments

a Forest & Bird Presentation

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

8. Lyttelton Recreation Centre - Naming

Board Comment

Staff in attendance spoke to the accompanying report.

The Board took into consideration the deputation from Maui Stewart, Nathan Mauger, and Wendy Mckay, (Item 5.3 of these minutes refers).

Community Board Resolved BKCB/2023/00020 (Original officer recommendation accepted without change)

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approves the name Mānawa Kāwhiu that has been gifted by Te Hapū o Ngāti Wheke to the Christchurch City Council and the Lyttelton Recreation Centre Trust Board to be used for the Lyttelton Recreation Centre at 25 Winchester Street, Lyttelton.

Asif Hussain/Tyrone Fields Carried

7. Reserve Committee Meeting Minutes

Community Board Resolved BKCB/2023/00021 (Original officer recommendation accepted without change)

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the unconfirmed minutes of the following Reserve Committees:

a. Cass Bay Reserve Committee – 23 March 2023.

b. Little Akaloa Reserve Committee – 8 April 2023.

c. Pigeon Bay Reserve Committee – 12 April 2023.

d. Okains Bay Reserve Committee – 19 April 2023.

Asif Hussain/Cathy Lum-Webb Carried

9. Te Pātaka o Rākaihautū Banks Peninsula 2023-25 Community Board Plan

Board Comment

Staff in attendance spoke to the accompanying report.

The Board also took into consideration the deputations from Harry Stronach, on behalf of the Akaroa Ratepayers and Residents Association (Item 5.1 of these minutes refers) and Nicky Snoyink, on behalf of Forest and Bird (Item 5.2 of these minutes refers).

Community Board Resolved BKCB/2023/00022(Original officer recommendation accepted without change)

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Adopts the Te Pātaka o Rākaihautū Banks Peninsula 2023-25 Community Board Plan as attached to the report in the meeting agenda.

Reuben Davidson/Luana Swindells Carried

10. L'aube Hill Reservior - Tree Removal and Temporary Reservoir Location

Community Board Resolved BKCB/2023/00023(Original officer recommendations accepted without change)

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approve the removal of up to 18 trees within L’aube Hill Reserve to enable the construction of water supply tanks within the water treatment plant (As per 4.7 of the Tree Policy) and

2. Approve a temporary water reservoir to be located and constructed within that part of the reserve identified in the report on the meeting agenda to enable the upgrade of the Akaroa water supply.

Nigel Harrison/Asif Hussain Carried

11. Te Pataka o Rakaihautu Banks Peninsula 2022-23 Discretionary Response Fund: Living Streams Community Nursery - Irrigation System; The Loons Club - ANZAC Day Commemoration Celebration in Lyttelton; Akaroa District Promotions - Contingency Funding
	Community Board Resolved BKCB/2023/00024 (Original officer recommendation accepted without change) Part C That Te Pātaka o Rākaihautū Banks Peninsula Community Board: 1. Approves a grant of $4,000 from its 2022-23 Discretionary Response Fund to The Living Streams Community Nursery Trust towards an automatic irrigation system. Tyrone Fields/Luana Swindells Carried
	Community Board Resolved BKCB/2023/00025 (Original staff recommendation accepted without change) Part C 2. Approves a grant of $500 from its 2022-23 Discretionary Response Fund to The Loons Club Incorporated towards the ANZAC Day commemoration celebration in Lyttelton. Tyrone Fields/Cathy Lum-Webb Carried
	Community Board Resolved BKCB/2023/00026 (Original officer recommendation accepted without change) Part C 3. Approves a grant of $4,000 from its 2022-2023 Discretionary Response Fund to Akaroa District Promotions Inc. towards operational funding to enable a review of purpose and identification of potential funding opportunities. Asif Hussain declared an interest in this item and took no part in the Board’s voting on this item. Tyrone Fields/Nigel Harrison Carried

12. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - May 2023

Community Board Resolved BKCB/2023/00027 (Original officer recommendation accepted without change)

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report for May 2023.

Asif Hussain/Luana Swindells Carried

13. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

· The Board were informed about the recent Akaroa Civic Trust Meeting about the Banks Peninsula Destination Management Plan.

· The Board were informed about the Lyttelton Community engagement around the Banks Peninsula Destination Management Plan.

· “Mother of all Clean Ups” event will be held in Cass Bay on Saturday 13 May 2023.

· Board members noted the success of the Project Lyttelton upcycling/recycling event.

· It was noted that there is an example of a fish ladder in Cass Bay.

· There is concern about Lyttelton Harbour water quality during and after rain.

· The Board noted the ANZAC Day memorials held across Banks Peninsula. The events in Akaroa, Diamond Harbour, Lyttleton and Wairewa Little River were all well attended and well run.

· The Diamond Harbour Community Association has expressed concern about noise from the Harbour.

· It was noted that an application has been made to the Ministry Business Innovation and Employment Tourism Infrastructure fund for the Little River toilet facilities.

· Water supply for Birdlings Flat fire-fighting is likely to be addressed via the Annual Plan.

· A Civil Defence community hub meeting is to be held at the end of May.

· The progress of the Akaroa Sports Complex was noted by the Board.

· The Board discussed how a Healthy Harbour Plan for Akaroa could be initiated. It was noted signage is still up advising that Akaroa Harbour is still not swimmable.

· The cull of Canada Geese on Akaroa is to go ahead.

· The Board noted that there is water on Canterbury Street (Lyttelton) that appears to be from a water leak. A customer service request was logged in March and will be followed up.

· There has been significant presence from Banks Peninsula at the Annual Plan hearings.

· There is area of land on Waipapa Aveune, Diamond Harbour on the disposal list in the Annual Plan.

· It was noted that there have been a number of recent changes at the Lyttelton Port Company.

· It was noted that the Okains Bay Museum is currently fundraising.

· At a recent Diamond Harbour Residents’ Association meeting the Godley House Road site and the Hunters Road site were discussed.

· Akaroa Sports Complex is progressing.

· There is National Institute of Water and Atmospheric research underway on Little River flooding.

· It was noted that toilets in the area are well painted on the exterior but could benefit from interior painting.

13.1 Te Puna Auaha

The Board noted that funding is being sought for the creative space Te Puna Auaha.

Part B

The Board agreed to provide a letter of support for funding of Te Puna Auaha.

Karakia Whakamutunga:

Meeting concluded at 12:03pm.

CONFIRMED THIS 12th DAY OF JUNE 2023

Reuben Davidson

Chairperson

Te Pātaka o Rākaihautū Banks Peninsula Community Board

12 June 2023

8. Reserve Committee Meeting Minutes
Reference / Te Tohutoro:	23/755191
Report of / Te Pou Matua:	Natasha McDonnell, Banks Peninsula Governance Advisor, Natasha.McDonnell@ccc.govt.nz
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

Unconfirmed Reserve Committee Minutes have been received from:

Name	Subject
Lyttelton Recreation Grounds Reserve Committee – Unconfirmed Triennial Minutes	20 February 2023
Awa-iti Reserve Committee – Unconfirmed Triennial Minutes	22 February 2023
Stanley Park Reserve Committee – Unconfirmed Triennial Minutes	2 March 2023
Ataahua Reserve Committee – Unconfirmed Triennial Minutes	30 March 2023
Duvauchelle Reserve Committee – Minutes	20 February 2023
Duvauchelle Reserve Committee – Minutes	20 March 2023
Duvauchelle Reserve Committee – Unconfirmed Minutes	17 April 2023
Lyttelton Reserves Committee – Unconfirmed Minutes	4 May 2023
Lyttelton Recreation Grounds Reserve Committee – Unconfirmed Minutes	15 May 2023
Diamond Harbour Reserve Committee – Unconfirmed Minutes	19 May 2023
Pigeon Bay Reserve Committee – Unconfirmed Minutes	24 May 2023

2. Staff Recommendations / Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the minutes of the following Reserve Committees:

a. Lyttelton Recreation Grounds Reserve Committee Triennial Minutes – 20 February 2023

b. Awa-iti Reserve Committee Unconfirmed Triennial Minutes – 22 February 2023

c. Stanley Park Reserve Committee Unconfirmed Triennial Minutes – 2 March 2023

d. Ataahua Reserve Committee Unconfirmed Triennial Minutes – 30 March 2023

e. Duvauchelle Reserve Committee Minutes – 20 February 2023

f. Duvauchelle Reserve Committee Minutes – 20 March 2023

g. Duvauchelle Reserve Committee Unconfirmed Minutes – 17 April 2023

h. Lyttelton Reserves Committee Unconfirmed Minutes – 4 May 2023

i. Lyttelton Recreation Grounds Reserve Committee – 15 May 2023

j. Diamond Harbour Reserve Committee Unconfirmed Minutes – 19 May 2023

k. Pigeon Bay Reserve Committee Unconfirmed Minutes – 24 May 2023

2. Approve the following Reserve Committee Appointments:

a. Ataahua Reserve Committee:

i. David Kearns (Chairperson)

ii. Karen de Pass (Secretary)

iii. Liz Birdling

iv. Denis de Pass

v. Vicki Parr

vi. Chris Parr

vii. Christopher Gray

b. Stanley Park Reserve Committee:

i. Rod Naish (Chairperson)

ii. Elizabeth Haylock (Deputy Chairperson)

iii. Tim Richardson (Secretary)

iv. Nigel Harrison

v. Grant Ryan

vi. Chris Mangels

vii. Jacqueline Richardson

viii. Barry Brunton

c. Lyttelton Recreation Grounds Reserve Committee:

i. Clinton Norris (Chairperson)

ii. Flo McGregor (Secretary/Treasurer)

iii. Caroline Norris

iv. Linda Preddy

v. Jodie Goodmanson

vi. Ruth Targas

vii. Jozeta Wylaars

viii. Phil Lindsay

ix. Andrew Pauli

d. Awa-iti Reserve Committee:

i. Dean White (Chairperson)

ii. Sheryl Stanbury (Secretary/Treasurer)

iii. Bruce King

iv. Christian Couper

v. Tori Peden

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Lyttelton Recreation Grounds Reserve Committee Trienniel Minutes - 20 February 2023	23/864145	22
b ⇩	Awa-iti Reserve Committee Unconfirmed Trienniel Minutes - 22 February 2023	23/869734	25
c ⇩	Stanley Park Reserve Committee - Unconfirmed Triennial Minutes 2 March 2023	23/863975	26
d ⇩	Ataahua Reserve Committee Unconfirmed Triennial Minutes - 30 March 2023	23/765019	27
e ⇩	Duvauchelle Reserve Committee Confirmed Minutes - 20 March 2023	23/871898	28
f ⇩	Duvauchelle Reserve Committee Confirmed Minutes - February 2023	23/871909	30
g ⇩	Duvauchelle Reserve Committee – Minutes 17 April 2023	23/863871	32
h ⇩	Lyttelton Reserves Committee Unconfirmed Minutes - 16 May 2023	23/844999	34
i ⇩	Lyttelton Recreation Grounds Reserve Committee Minutes - 15 May 2023	23/864156	37
j ⇩	Diamond Harbour Reserve Committee Unconfirmed Minutes - 19 May 2023	23/772238	39
k ⇩	Pigeon Bay Reserve Committee Unconfirmed Minutes - 24 May 2023	23/829846	41

Te Pātaka o Rākaihautū Banks Peninsula Community Board

12 June 2023

9. Akaroa Museum Advisory Committee and Head to Head Walkway Working Party - Appointments
Reference / Te Tohutoro:	23/801361
Report of / Te Pou Matua:	Natasha McDonnell, Governance Advisor (Natasha.McDonnell@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for Te Pātaka o Rākaihautū Banks Peninsula Community Board to appoint Board members and a Community Representative to the Akaroa Museum Advisory Committee, and to appoint Board members the Head to Head Walkway Working Party.

2. Staff Recommendations / Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Committees and Working Parties

a. Appoint Pam Richardson as the Community Representative to the Akaroa Museum Advisory Committee:

b. Appoint the following Community Board representatives to the Akaroa Museum Advisory Committee:

i. Nigel Harrison, member of the Akaroa Subdivision.

ii. Asif Hussain, member of the Akaroa Subdivision.

c. Appoint the following Community Board representatives to the Head to Head Working Party:

i. Tyrone Fields, Banks Peninsula Councillor.

ii. Cathy Lum-Webb, member of the Lyttelton Subdivision.

iii. Luana Swindells, member of the Mt Herbert Subdivision.

d. Consider the appointment of the Head to Head Working Party Chairperson.

3. Context/Background Te Horopaki

Appointment of Committees, Subcommittees, Subordinate Decision Making Bodies and Working Parties

3.1 Clause 30 of Schedule 7 of the Local Government Act 2002 provides that community boards may appoint committees, subcommittees or other subordinate decision making bodies and joint committees that it considers appropriate. A community board also has the power to appoint or discharge any member of a committee. Clause 32(3) of the same schedule provides for community boards to delegate powers to a committee.

3.2 Some of the rules around appointments of committees and subcommittees are:

Ÿ At least one member of a committee must be an elected member (not applicable to subcommittees).

Ÿ An employee of the local authority cannot be a member if they are acting in the course of their employment.

Ÿ A community board or committee may appoint to a committee or subcommittee a person who is not a member of the community board if, in the opinion of the board, that person has the skills, attributes or knowledge that will assist the work of the committee or subcommittee.

3.3 A community board may appoint a member of a committee to be the Chairperson of the committee, or if a Chairperson is not appointed then the power of appointment may be exercised by the committee.

Akaroa Museum Advisory Committee

3.4 The Akaroa Museum Advisory Committee (AMAC) is a Committee of the Board as per the attached Terms of Reference (Attachment A).

3.5 The membership of the Committee consists of two members of the Friends of Akaroa Museum, one community representative, one member/representative of Te Rūnanga o Ōnuku and the two Akaroa subdivision members of Te Pātaka o Rākaihautū Banks Peninsula Community Board.

3.6 After publicly advertising the Community Representative position on the Akaroa Museum Advisory Committee, one Expression of Interest was received. Therefore, staff are recommending that Pam Richardson be appointed as the Community Representative of the Committee.

3.7 It is recommended that the two Akaroa subdivision members of Te Pātaka o Rākaihautū Banks Peninsula Community Board are appointed to the AMAC.

Head to Head Walkway Working Party

3.8 The Head to Head Walkway Working Party is a working party of the Board as per the attached Terms of Reference and its purpose is to support the creation of the Head to Head Walkway which aims to be a continuous walkway around Whakaraupō Lyttelton Harbour from Godley Head to Adderley Head. (Attachment B).

3.9 The membership of the Head to Head Working Party is:

· Banks Peninsula Councillor.

· One Board member from the Lyttelton subdivision.

· One Board member from the Mt Herbert subdivision.

· One representative from each of the following community organisations:

· Cass Bay Reserves Committee.

· Charteris Bay Residents’ Association.

· Church Bay Neighbourhood Association.

· Diamond Harbour Community Association.

· Diamond Harbour Reserves Committee.

· Governors Bay Community Association.

· Lyttelton Harbour Business Association.

· Lyttelton Information Centre.

· Rod Donald Banks Peninsula Trust.

· Te Hapū o Ngāti Wheke.

· Whaka Ora – Healthy Harbour.

3.10 The Board appoints the Chairperson of the Working Party. Historically the Chairperson has been an elected member; alternatively, the Board could request a recommendation from the Working Party.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Akaroa Museum Advisory Committee Terms of Reference - December 2019	20/391770	49
b ⇩	Head to Head Walkway Working Party Terms of Reference - December 2019	19/1426298	51
c	Pam Richardson letter for AMAC Community Representative - Confidential	23/839661

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Natasha McDonnell - Banks Peninsula Governance Advisor
Approved By	Penelope Goldstone - Manager Community Governance, Banks Peninsula

Te Pātaka o Rākaihautū Banks Peninsula Community Board

12 June 2023

10. 2022-23 Banks Peninsula Discretionary Response Fund Applications - Lyttelton Arts Factory Trust; Lyttelton Recreation Centre Trust; Okuti Valley Recreation and Sports Club Incorporated
Reference / Te Tohutoro:	23/686394
Report of / Te Pou Matua:	Philipa Hay, Community Development Advisor, philipa.hay@ccc.govt.nz; Trisha Ventom, Community Recreation Advisor, trisha.ventom@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for Te Pātaka o Rākaihautū Banks Peninsula Community Board to consider applications for funding from its 2022-23 Discretionary Response Fund from the organisations listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
65971	The Lyttelton Arts Factory Trust	Lyttelton Arts Festival 2023	$2,800	$2,000
65966	The Lyttelton Recreation Centre Trust	Installation of a wall mural at the Lyttelton Recreation Centre	$1,950	$1,500
66003	Okuti Valley Recreation and Sports Club Incorporated	Heat Pump Replacement	$4,695	$2,000

1.2 There is currently a balance of $28,056 remaining in the fund

2. Staff Recommendations / Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approves a grant of $2,000 from its 2022-23 Discretionary Response Fund to The Lyttelton Arts Factory Trust towards Festival costs - projector hire, printing costs, and volunteer recognition.

2. Approves a grant of $1,500 from its 2022-23 Discretionary Response Fund to The Lyttelton Recreation Centre Trust towards the planning, designing, material costs and installation of a wall mural at the Lyttelton Recreation Centre.

3. Approves a grant of $2,000 from its 2022/23 Discretionary Response Fund to the Okuti Valley Recreation and Sports Club Incorporated towards the purchase of a heat pump.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 Lyttelton Arts Factory Trust – Festival 2023
The recommendation is strongly aligned to the Strategic Framework and in particular the (draft) strategic priority of 'an inclusive and equitable city… prioritising wellbeing, accessibility and connection'. It will provide a number of opportunities for community members to participate, to build their sense of belonging and identity, and to pursue arts with the planned events.

3.2 The Lyttelton Recreation Centre Trust – Mural installation
The recommendation is strongly aligned to the Strategic Framework and in particular the (draft) strategic priority of 'an inclusive and equitable city...prioritising wellbeing and connection'. It will provide a focus illustrating local community identity.

3.3 Okuti Valley Recreation and Sports Club Incorporated – Heat Pump
The recommendation is strongly aligned to the Strategic Framework and in particular the (draft) strategic priority of 'an inclusive and equitable city…prioritising wellbeing, accessibility and connection'. It will provide equipment for community members to fully utilise the local facility enabling active participation and building their sense of belonging and identity.

Decision Making Authority Te Mana Whakatau

3.4 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.4.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.4.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.5 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.6 The level of significance was determined by the number of people affected and/or with an interest.

3.7 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.8 At the time of writing, the balance of the 2022-23 Discretionary Response Fund is as below.

Total Budget 2022/23	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$56,406	$19,850	$28,056	$22,556

3.9 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.10 The attached Decision Matrices provides detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	The Lyttelton Arts Factory Trust - Festival 2023 Matrix	23/775241	56
b ⇩	Lyttelton Recreation Centre - Mural matrix	23/767573	57
c ⇩	Okuti Valley Recreation and Sports Club Incorporated - Heat Pump Matrix	23/752240	58

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Philipa Hay - Community Development Advisor

Andrea Wild - Community Development Advisor

Trisha Ventom - Community Recreation Advisor

Rym Lamrani - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Te Pātaka o Rākaihautū Banks Peninsula Community Board

12 June 2023

11. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - June 2023
Reference / Te Tohutoro:	23/217431
Report of / Te Pou Matua:	Penelope Goldstone, Community Governance Manager
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report for June 2023.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity

Detail

Timeline

Strategic Alignment

SailGP debrief

A SailGP debrief was held for the External Communications and Community Engagement forum in May. Feedback was positive with ideas and suggestions provided to ChristchurchNZ for their consideration.

Completed

Pigeon Bay Settlers Hall kitchen refurbishment

The Pigeon Bay Hall committee was recently donated a kitchen to replace the existing aging one. The community rallied together to remove the old kitchen and install the new one over a period of 6 days.

3.2 Community Funding Summary

3.2.1 Community Board Discretionary Response Fund (DRF) 2022/23 – as at 22/05/2023:
Discretionary Response Fund unallocated balance for 2022/23 is $28,056

3.2.2 2022/23 Youth Development Fund – One application since the Board's 8 May meeting has been received and allocated funding, approved by delegation:

· Charlie Bridger from the Mt Herbert Subdivision, was allocated a grant of $500 towards attending the 2023 International Optimist Dinghy Association Championships, 15-25 June 2023 in Costa Brava, Spain.

3.2.3 The 2022/23 Discretionary Response Funding Spreadsheet is attached for record purposes. (Attachment A)

3.3 Participation in and Contribution to Decision Making

3.3.1 Council Engagement and Consultation.

· Have your Say – at the time of writing the report the following consultations were open within the Community Board Area and city-wide consultation:

Topic	Closing Date	Link
Little River Wairewa dog exercise area trial	29 May 2023	https://ccc.govt.nz/the-council/haveyoursay/show/554

· Start Work Notices – Various Start Work Notices have been sent to the Board throughout the month. All Board area and city-wide start work notices can be found at: https://ccc.govt.nz/transport/works.

3.4 Governance Advice

3.4.1 Public Forum – The Board received the following public forum presentations at its 8 May 2023 meeting:

· The Akaroa Civic Trust in regard to the Banks Peninsula Destination Management Plan.

3.4.2 Board Requests – The Board made the following requests at its 8 May 2023 meeting:

· The Board agreed to provide a letter of support for funding of Te Puna Auaha.

3.4.3 Board Briefings – The Board received the following briefings during May 2023:

· Community Development and Recreation Advisors.

3.4.4 Board Workshop – the Board and Council staff attended a workshop at Ōnuku Marae.

3.4.5 Tourism Infrastructure Fund – The Board provided a letter of support for the City Council’s application to the government’s Tourism Infrastructure Fund to upgrade Wairewa Little River toilets. (Attachment B)

3.4.6 Board Representative/Liaison Positions– The Board nominated its representatives/liaison positions at it 12 December 2022. During the process of contacting organisations there have been some amendments and omissions. The Board is asked to confirm it representatives/liaison positions:

· Akaroa District Promotions.

· Akaroa Community Health Trust.

· Summit Road Authority and Society.

3.4.7 Local Government New Zealand (LGNZ) National Conference 2023 – this year Christchurch is hosting the LGNZ conference from 26-28 July 2023. The theme of the conference is SuperLocal: Louder local leadership. The proposed programme is available at: www.lgnzconference.co.nz . The early bird cost (registration before 11 June 2023) to attend is $1,345 for each participant. The unallocated balance of the Board’s professional development budget is $3500.The Board is asked to confirm Board members attendance. Noting that one registration can be shared between members.

4. Advice Provided to the Community Board .

4.1 Lighthouse Road, Akaroa – Signage – Memorandum in reply to the Board’s 13 June 2022 request: That staff investigate suitable signage to warn drivers at the beginning of Lighthouse Road, about the steep, narrow road conditions. (Attachment C)

4.2 11 Sawmill Road – Pavitt Cottage Proposal – Memorandum in reply to the Board’s 20 February 2023 requests: The Board agreed to request staff advice on: Confirmation of the area required for the Akaroa Treated Wastewater Irrigation Scheme at 11 Sawmill Road, Robinsons Bay Valley, The Council’s position and process for gifting land to the community that is adjacent to the Pavitt Cottage at 11 Sawmill Road, Robinsons Bay Valley, that contains associated archaeological sites relevant to Pavitt Cottage, Other options for the community to manage the superfluous land that is not required for the Akaroa Treated Wastewater Irrigation Scheme. (Attachment D)

4.3 Banks Peninsula Water Supply for Firefighting – Memorandum in reply to the Board’s 11 April 2023 request: Requests staff advice on progress of the communal fire storage for communities in Banks Peninsula. (Attachment E)

4.4 Dyers Pass Road Maintenance and Minor Reports – Memorandum advising the Board of maintenance and repairs to Dyers Pass Road commencing 15 May 2023. (Attachment F)

4.5 Akaroa Boat Park Area – Memorandum in reply to the Board’s 13 June 2022 request: Requests that staff investigate ways of slowing traffic through the Akaroa Boar Park Area. (Attachment G)

4.6 Graffiti Report – the Graffiti Snapshot Report for April 2023 is attached. (Attachment H)

4.7 Customer Service Requests Report – providing an overview of the number of Customer Service Requests that have been received, including the types of requests being received and a breakdown of how they are being reported from 1 April 2023 to 30 April 2023 is attached. (Attachment I)

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Te Pātaka o Rākaihautū Banks Peninsula Community Board 2022/23 Discretionary Response Summary as at 22 May 2023	23/788849	63
b ⇩	Tourism Infrastructure Fund - Letter of Support to upgrade Wairewa Little River Toilets - 5 May 2023	23/683882	64
c ⇩	Mermorandum: Lighthouse Road, Akaroa - Signage - 20 April 2023	23/585686	65
d ⇩	Memorandum: 11 Sawmill Road - Pavitt Cottage Proposal - 8 May 2023	23/705216	67
e ⇩	Memorandum: Banks Peninsula Water Supply for Firefighting - 8 May 2023	23/692302	76
f ⇩	Memorandum: Dyers Pass Road Maintenance and Minor Repairs staring 15 May 2023 - 12 May 2023	23/727494	78
g ⇩	Memorandum: Akaroa Boart Park Area - 2 June 2023	23/861834	80
h ⇩	Graffiti Report - April 2023	23/768073	82
i ⇩	Customer Service Requests - April 2023	23/651046	84

Signatories Ngā Kaiwaitohu

Authors

Liz Beaven - Community Board Advisor

Leonie Hall - Support Officer

Jane Harrison - Community Development Advisor

Philipa Hay - Community Development Advisor

Adrianna Hess - Banks Peninsula Governance Advisor

Rym Lamrani - Community Development Advisor

Natasha McDonnell - Banks Peninsula Governance Advisor

Trisha Ventom - Community Recreation Advisor

Andrea Wild - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Matthew McLintock - Manager Community Governance Team

Matthew Pratt - Acting Head of Community Support and Partnerships

Name	Subject
Hon. James Shaw, Minister of Climate Change	Impact of Cruise Ships (reply to Board’s letter)
Hon. Peeni Henare, Minister of Tourism	Impact of Cruise Ships (reply to Board’s letter)

ITEM NO.	GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED	SECTION	SUBCLAUSE AND REASON UNDER THE ACT	PLAIN ENGLISH REASON	WHEN REPORTS CAN BE RELEASED
9.	Akaroa Museum Advisory Committee and Head to Head Walkway Working Party - Appointments
	Attachment c - Pam Richardson letter for AMAC Community Representative	s7(2)(a)	Protection of Privacy of Natural Persons	To protect an applicant's privacy	AFTER THE APPOINTMENT HAS BEEN CONFIRMED

7. Correspondence
Reference / Te Tohutoro:	23/843758
Report of / Te Pou Matua:	Liz Beaven, Community Board Adviser
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)