Akaroa Museum Advisory Committee

Agenda

Notice of Meeting:

An ordinary meeting of the Akaroa Museum Advisory Committee will be held on:

Date:                                    Wednesday 21 June 2023

Time:                                   2:00pm

Venue:                                 Akaroa Boardroom
78 Rue Lavaud
Akaroa

Membership

Members

Nigel Harrison - Banks Peninsula Community Board Representative Asif Hussain - Banks Peninsula Community Board Representative Sue Craw - Friends of the Museum (FOAM) Pam Richardson - Community Representative Linda Sunderland - Friends of the Museum (FOAM) Vacant - Onuku Rūnanga

7 June 2023

Natasha McDonnell

Banks Peninsula Governance Advisor

941 5112

Natasha.McDonnell@ccc.govt.nz

www.ccc.govt.nz

Akaroa Museum Advisory Committee 21 June 2023

AKAROA MUSEUM ADVISORY COMMITTEE

terms of reference

2 December 2019

1.      Name of Committee

             The Committee will be known as the “Akaroa Museum Advisory Committee”.

2.      Status of Committee

             The Committee will be a committee of the Banks Peninsula Community Board.

3.      Purpose of Committee

The purpose of the Committee is to provide advice to the Community Board on the strategic issues facing the Museum and the matters arising from them.

4.     Responsibilities

            Responsibilities of the Committee are:

—    To provide advice on the Museum’s aims, objectives and policies and its role in the community.

—    To provide a local link with the Museum’s stakeholders including Friends of the Akaroa Museum, local Rūnanga and the wider community.

—    To assist in obtaining local support and financial resources necessary to achieve the Museum’s aims.

5.      Composition of Committee

—    The two Akaroa subdivision members of the Banks Peninsula Community Board

—    Two representatives from the Friends of Akaroa Museum¹

—    One community representative ²

—    One representative from Ōnuku Rūnanga

¹   The Friends of Akaroa Museum representatives to be appointed by that group.

                   ²   The position of community representative will be publicly advertised, seeking expressions of interest.

In addition, a liaison member should be appointed from each of the Wairewa and Koukourārata Rūnanga, to attend meetings when matters of significance to their rohe (district) are being discussed.

            The Community Board will appoint the Chairman of the Committee.

6.     Term of Committee

            The Committee will be discharged three months from the coming into office of the members of the community board, elected or appointed at, or following each triennial general election.

7.     Administration

The Committee shall meet quarterly, or as required, and report to the Banks Peninsula Community Board following each Committee meeting.

            A schedule of quarterly Committee meetings will be adopted annually.

As a committee of the Community Board the Committee shall be bound by the various Acts and Regulations governing the operation of a Local Authority and shall also be subject to the Council’s Standing Orders.

             The Akaroa Museum Advisory Committee will be assisted by the Museum Director and Community Board support staff.

8.     Remuneration of Committee Members

Committee members will not be eligible to claim the Council’s approved allowances for attendance at meetings.

Akaroa Museum Advisory Committee 21 June 2023

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

TABLE OF CONTENTS

C          1.        Apologies Ngā Whakapāha.......................................................................... 6

B         2.        Declarations of Interest Ngā Whakapuaki Aronga........................................... 6

C          3.        Confirmation of Previous Minutes Te Whakaāe o te hui o mua.......................... 6

B         4.        Deputations by Appointment Ngā Huinga Whakaritenga................................. 6

Staff Reports

C          5.        Appointment of Committee Chairperson..................................................... 11

C          6.        Akaroa Museum Director's Update............................................................. 15

B         7.        Friends of Akaroa Museum (FOAM) - Presidents Update................................. 19

B         8.        Committee Members’ Exchange of Information............................................ 22

Akaroa Museum Advisory Committee 21 June 2023

1.   Apologies Ngā Whakapāha  

At the close of the agenda no apologies had been received.

2.   Declarations of Interest Ngā Whakapuaki Aronga

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

That the minutes of the Akaroa Museum Advisory Committee meeting held on Wednesday, 24 August 2022  be confirmed (refer page 7).

4.   Deputations by Appointment Ngā Huinga Whakaritenga

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared.

Akaroa Museum Advisory Committee 21 June 2023

Akaroa Museum Advisory Committee

Open Minutes

Date:                                    Wednesday 24 August 2022

Time:                                   2.35pm

Venue:                                 Akaroa Boardroom
78 Rue Lavaud, Akaroa

Present

Chairperson Members

Nigel Harrison - Banks Peninsula Community Board Representative Sue Craw - Friends of the Museum (FOAM) Pam Richardson - Community Representative Linda Sunderland - Friends of the Museum (FOAM)

Liz Carter

Community Board Advisor

941 5682

liz.carter@ccc.govt.nz

www.ccc.govt.nz

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

The agenda was dealt with in the following order.

Karakia Tīmatanga – Liz Carter

1.   Apologies Ngā Whakapāha

Part C

There were no apologies.

2.   Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Committee Resolved AMA/2022/00005

That the minutes of the Akaroa Museum Advisory Committee meeting held on Wednesday, 25 May 2022 be confirmed.

Pam Richardson/Linda Sunderland                                                                                                                  Carried

4.   Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

5.   Akaroa Museum Director's Update
	Committee Resolved AMA/2022/00006 Officer recommendation accepted without change Part C That the Akaroa Museum Advisory Committee: 1.         Receive the information in the Museum Director’s Report Pam Richardson/Nigel Harrison                                                                                                                          Carried

6.   Friends of Akaroa Museum (FOAM) - Presidents Update
	Committee Resolved AMA/2022/00007 Officer recommendation accepted without change Part B That the Akaroa Museum Advisory Committee: 1.         Receive the information in the report from the President of the Friends of Akaroa Museum Linda Sunderland/Sue Craw                                                                                                                                 Carried

7.   Committee Members’ Exchange of Information

Part B

·    Garry Brittenden has been asked by the Council to collect and write stories about the Akaroa Wharf.  He has received a great response to an advertisement for people to interview and will be arranging some video interviews as part of the process.

·    Takapūneke – exhibition is planned for next year, possibly during the winter months.

·    A vote of thanks was given to Liz Carter, Community Board Advisor, who is about to retire from the Council, and has been the administrator for the Committee for many years.

Karakia Whakamutunga

Meeting concluded at 3.29pm

CONFIRMED BY THE CHAIRPERSON AND COMMUNITY BOARD ADVISOR PURSUANT TO STANDING ORDER 23.4

NIGEL HARRISON                                                                                     LIZ CARTER

Chairperson                                                                                           COMMUNITY BOARD ADVISOR

Akaroa Museum Advisory Committee 21 June 2023

5.     Appointment of Committee Chairperson
Reference / Te Tohutoro:	23/874118
Report of / Te Pou Matua:	Natasha McDonnell, Banks Peninsula Governance Advisor (Natasha.McDonnell@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1.   Purpose of Report Te Pūtake Pūrongo

1.1       The purpose of this report is for the Akaroa Museum Advisory Committee to appoint a Chairperson and recommend this appointment for approval by Te Pātaka o Rākaihautū Banks Peninsula Community Board.

1.2       In accordance with the Terms of Reference - December 2019 (Attachment A), Te Pātaka o Rākaihautū Banks Peninsula Community Board will appoint the Chairman of the Akaroa Museum Advisory Committee.

2.   Officer Recommendations Ngā Tūtohu

That the Akaroa Museum Advisory Committee:

1.         Receives the information in the report.

2.         Appoints a Chairperson for this meeting.

3.         Recommends a Chairperson of the Akaroa Museum Advisory Committee for approval by Te Pātaka o Rākaihautū Banks Peninsula Community Board.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Akaroa Museum Advisory Committee Terms of Reference - December 2019	20/391770	13

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Natasha McDonnell - Banks Peninsula Governance Advisor Adrianna Hess - Banks Peninsula Governance Adviser Liz Carter - Community Board Advisor

Akaroa Museum Advisory Committee 21 June 2023

Akaroa Museum Advisory Committee 21 June 2023

6.     Akaroa Museum Director's Update
Reference / Te Tohutoro:	23/856001
Report of / Te Pou Matua:	Lynda Wallace, Museum Director (Lynda.Wallace@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1.   Nature of Information Update and Report Origin

1.1       To update the Akaroa Museum Advisory Commmitte on the recent activity at Akaroa Museum.

1.2       Scheduled update from Museum Director.

2.   Officer Recommendations Ngā Tūtohu

That the Akaroa Museum Advisory Committee:

1.         Receive the information in the Report

3.   Brief Summary

3.1       Detailed information is in the attached report.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Akaroa Museum Director's Update to Akaroa Museum Advisory Committee, June 2023	23/855970	17

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors	Lynda Wallace - Museum Director – Akaroa Neil Semple - Manager Operations & Projects Jackie Heavey - Business Administrator
Approved By	Blair Jackson - Director Art Gallery

Akaroa Museum Advisory Committee 21 June 2023

Akaroa Museum Advisory Committee 21 June 2023

7.     Friends of Akaroa Museum (FOAM) - Presidents Update
Reference / Te Tohutoro:	23/873353
Report of / Te Pou Matua:	Linda Sunderland, President, Friends of Akaroa Museum
General Manager / Pouwhakarae:	Mary Richardson, GM Citizens & Community, Mary.Richardson@ccc.govt.nz

1.   Purpose of Report / Te Pūtake Pūrongo

Correspondence has been received from:

Name	Subject
Linda Sunderland	The purpose of this report (attached) is to update the Committee on the activities and events of the Friends of Akaroa Museum.

2.   Officer Recommendations / Ngā Tūtohu

That the Akaroa Museum Advisory Committee:

1.         Receive the information in the report from the President of the Friends of Akaroa Museum

Attachments / Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	FOAM Presidents Update - 21 June 2023	23/878877	20

Akaroa Museum Advisory Committee 21 June 2023

Akaroa Museum Advisory Committee 21 June 2023

8.      Committee Members’ Exchange of Information

This item provides an opportunity for Committee Members to update each other on recent events and/or issues of relevance and interest to the Committee.