Agenda of Waipuna Halswell-Hornby-Riccarton Community Board

Waipuna Halswell-Hornby-Riccarton Community Board

11 May 2023

Unconfirmed

Waipuna

Halswell-Hornby-Riccarton Community Board

Open Minutes

Date: Thursday 13 April 2023

Time: 4.30 pm

Venue: Horoeka Room, Rārākau: Riccarton Centre,
199 Clarence Street, Christchurch

Present

Chairperson

Deputy Chairperson

Members

Helen Broughton

Marie Pollisco

Sarah Brunton

Henk Buunk

Gamal Fouda

Tyla Harrison-Hunt

Andrei Moore

Debbie Mora

Mark Peters

Matthew McLintock

Manager Community Governance Team

941 6231

Matthew.McLintock@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga: Led by Andrei Moore

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Decision

There were no apologies.

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

Marie Pollisco declared an interest in Item 11 - Waipuna Halswell-Hornby-Riccarton 2022-23 Board Projects and Discretionary Response Fund Applications and took no part in the Board’s discussion or voting on this item.

Mark Peters declared an interest in part of Item 11 and took no part in the decision on the allocation of funds towards the costs of experts to support the Waipuna Halswell-Hornby-Riccarton Community Board’s submission on Plan Change 14.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved HHRB/2023/00015

That the minutes of the Waipuna Halswell-Hornby-Riccarton Community Board meeting held on Thursday, 9 March 2023 be confirmed.

Mark Peters/Gamal Fouda Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Kennedys Bush Road Visibility

Jeannie Matthews spoke on behalf of Kennedys Bush Road Neighbourhood Association regarding Kennedys Bush Road visibility.

Ms Matthews said residents are concerned about the lack of visibility on Kennedys Bush Road particularly for vehicles exiting and entering residences located on or near bends. She showed a series of photographs highlighting the lack of visibility at a number of points on the road.

Ms Matthews advised that residents are seeking the Council's advice on addressing this and consider that the installation of a convex mirror on the roadside could help.

After questions from members, the Chairperson thanked Ms Matthews for her presentation.

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Refers the issues raised in the public forum presentation on Kennedys Bush Road Visibility to staff for investigation and requests advice on options to improve visibility on Kennedys Bush Road, particularly for vehicles exiting and entering driveways, including the feasibility of installation of a mirror on the roadside.

Attachments

a Kennedys Bush Road Neighbourhood Association - Presentation

4.2 Waterloo and Gilberthorpes Roads Safety

Russell Wills, local resident, addressed the Board regarding safety concerns on Waterloo

and Gilberthorpes Roads and outlined the history of dealings he has had with the Board

over these concerns.

Mr Wills noted that the roads carry a lot of traffic, including trucks and that there are varying speed limits. He is particularly concerned for the safety of children travelling to and from schools in the vicinity. He also noted that the road surface is degraded raising further safety concerns.

Mr Wills acknowledged that some improvements have been made in parts, including outside Hornby High School but considers that wider improvements are required and should be implemented without delay.

After questions from members, the Chairperson thanked Mr Wills for his presentation.

Debbie Mora left the meeting at 4.45pm and returned to the meeting at 4.46pm.

4.3 Greater Hornby Residents' Association update

Marc Duff, Greater Hornby Residents' Association Chairperson, updated the Board on the group's activities.

Mr Duff noted at the outset, the success of the road safety improvements made outside Hornby High School.

Mr Duff showed a PowerPoint presentation outlining the activities undertaken by the Residents' Association including, the Christmas Fun Day, Summer with your neighbours events, St Patricks Day Disco and Easter Hunt. He noted upcoming events of a Can Drive and ANZAC day celebration.

After questions from members, the Chairperson thanked Mr Duff for his presentation.

Attachments

a Greater Hornby Residents' Association - Presentation

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

5.1 Relocation of bus stop 38215 at 59 Amyes Road Report

Lu Liu, local resident, addressed the Board regarding the proposed Relocation of bus stop 38215 at 59 Amyes Road Report (Item 9 of these Minutes refers).

Ms Liu noted that the reason for relocation of the bus stop is because a new driveway is being installed at 59 Amyes Road and to avoid the risk of conflict between buses and vehicles using the driveway. Ms Liu considers that the proposed relocation will only transfer the risk of vehicle conflict to the driveway of her property at 57a Amyes Road noting that both young and elderly residents live there, creating additional risk.

After questions from members, the Chairperson thanked Ms Liu for her presentation.

9. Relocation of bus stop 38215 at 59 Amyes Road

Board Comment

Staff in attendance spoke to the accompanying report.

The Board also took into consideration the deputation from Lu Liu (Item 5.1 of these minutes refers).

In response to questions from Board members staff advised that the bus stop infrastructure (bus stop and seat) could be repositioned within the recommended road markings to be located further away from 57A Amyes Road than originally proposed.

Community Board Resolved HHRB/2023/00016 (Original Officer recommendations accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board approve:

1. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 and as shown on Attachment A (Plan TG135669, Issue 1, dated 13/9/2022):

a. That a bus stop be installed on the northern side of Amyes Road commencing at a point 294.5 metres west of its intersection with Trevor Street and extending in a north westerly direction for a distance of 14 metres.

b. That the stopping of vehicles is prohibited at all times on the northern side of Amyes Road commencing at a point 308.5 metres west of its intersection with Trevor Street and extending in a north westerly direction for a distance of 12 metres.

2. That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in 1. are revoked.

3. That these resolutions take effect when the traffic control devices that evidence the restrictions described in 1. and 2. are in place (or removed, in the case of revocations).

Andrei Moore/Debbie Mora Carried

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Correspondence

Community Board Resolved HHRB/2023/00017 (Original Officer recommendation accepted without change)

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the correspondence from the Greater Hornby Residents' Association acknowledging the Board's support of its recent Summer with your neighbours events.

Mark Peters/Sarah Brunton Carried

8. Safety Improvements: Halswell Junction Road / Hamill Road / Alvaston Drive

Community Board Resolved HHRB/2023/00018 (Original Officer recommendations accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board pursuant to Section 334 of the Local Government Act 1974:

1. Approves the scheme design as detailed on plan TG144342 in Attachment A to the agenda report.

Debbie Mora/Andrei Moore Carried

10. Kyle Park - Orion easements over reserve - 197 Waterloo Rd

Community Board Resolved HHRB/2023/00019 (Original Officer recommendations accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Subject to the consent of the Minister of Conservation, approves pursuant to Section 48 of the Reserves Act 1977, the grant of the easements to Orion over the indicative area in the aerial plans on Page 3 section 5.10 of the report on the meeting agenda (or such area as defined by survey) over Kyle Park legally described as Section 1 SO 542208 on Record of Title 927557

2. Recommends that the Chief Executive, using the Council’s delegated authority from the Minister of Conservation, consents to the granting of the easements.

3. Authorises the Property Consultancy Manager, should the easements be granted with the consent of the Minister of Conservation, to finalise documentation to implement the easements.

Mark Peters/Debbie Mora Carried

12. Waipuna Halswell-Hornby-Riccarton Community Board Area Report - April 2023

Community Board Resolved HHRB/2023/00020 (Original Officer recommendation accepted without change)

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the Waipuna Halswell-Hornby-Riccarton Community Board Area Report for April 2023.

Helen Broughton/Andrei Moore Carried

The meeting adjourned at 5.59pm and reconvened at 6.04pm.

11. Waipuna Halswell-Hornby-Riccarton 2022-23 Board Projects and Discretionary Response Fund Applications
	Staff Recommendations / Ngā Tūtohu That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Approves an allocation of $2,000 from its 2022-23 Discretionary Response Fund to the 2022-23 Waipuna Halswell-Hornby-Riccarton Youth Development Fund. 2. Approves an allocation of $2,000 from its 2022-23 Discretionary Response Fund to the 2022-23 to the Waipuna Halswell-Hornby-Riccarton Off the Ground Fund. 3. Approves a grant of $4,500 from its 2022-23 Discretionary Response Fund to Birthright Canterbury Trust toward Social Worker Wages. 4. Approves a grant of $1,500 from its 2022-23 Discretionary Response Fund to Southern United Hockey Club Incorporated towards the Training and Equipment Funding Project. 5. Approves a grant of $2,000 from its 2022-23 Discretionary Response Fund to the Chinese Joyful Club towards the Senior Group Programme. 6. Approves a grant of $600 from its 2022-23 Discretionary Response Fund to Greater Hornby Residents Association Inc toward Youth Community Discos. 7. Approves a grant of $400 from its 2022-23 Discretionary Response Fund to Halswell Toy Library Incorporated towards the Halswell Toy Library Open Day. Notes: a. The purpose of the Discretionary Response Fund is to assist community groups with emergency or unforeseen situations. Applications will support community-focused projects that contribute to the strengthening of community wellbeing in the Christchurch city area. b. The Community Board has the delegation to resolve to make a grant of up to $20,000 from the Discretionary Response Fund towards the costs of experts to support the Waipuna Halswell-Hornby-Riccarton Community Board’s submission on Plan Change 14. c. Any decision, however, must be taken within the purpose and criteria of the Discretionary Response Fund, with all practicable options available identified and with sufficient time given for that information to be received and considered.
	Board Comment Members noted staff advice that subsequent to the report being drafted, additional Youth Development Fund applications had been approved and further depleted the fund. Members considered an allocation of $4,000 would be appropriate in the circumstances. The Board discussed a possible allocation of funds towards the costs of an expert/s to support the Board’s submission on the Council’s Plan Changes 14 and 13, and noted staff advice that the Local Government Act 2002 and other legislation requires that decision making must take into account all options and that sufficient time is given for that information to be received and considered.
	Community Board Resolved HHRB/2023/00021 Part C That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Approves an allocation of $4,000 from its 2022-23 Discretionary Response Fund to the 2022-23 Waipuna Halswell-Hornby-Riccarton Youth Development Fund. 2. Approves an allocation of $2,000 from its 2022-23 Discretionary Response Fund to the 2022-23 to the Waipuna Halswell-Hornby-Riccarton Off the Ground Fund. 3. Approves a grant of $4,500 from its 2022-23 Discretionary Response Fund to Birthright Canterbury Trust toward Social Worker Wages. 4. Approves a grant of $1,500 from its 2022-23 Discretionary Response Fund to Southern United Hockey Club Incorporated towards the Training and Equipment Funding Project. 5. Approves a grant of $2,000 from its 2022-23 Discretionary Response Fund to the Chinese Joyful Club towards the Senior Group Programme. 6. Approves a grant of $600 from its 2022-23 Discretionary Response Fund to Greater Hornby Residents Association Inc toward Youth Community Discos. 7. Approves a grant of $400 from its 2022-23 Discretionary Response Fund to Halswell Toy Library Incorporated towards the Halswell Toy Library Open Day. Helen Broughton/Gamal Fouda Carried
	Community Board Resolved HHRB/2023/00022 That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Acknowledges staff advice that the Local Government Act 2002 and other legislation requires that decision making must take into account all options and that a staff report is normally provided in such instances, but concludes that it has sufficient information available at the current meeting to consider and make a decision on the allocation of funds towards the costs of external experts (non-conflicted) to support the Board’s submission on Plan Changes 14 and 13. 2. Approves an allocation of up to $20,000 from its 2022-23 Discretionary Response Fund to be used towards the costs of an expert/s to support the Board’s submission on the Council’s Plan Changes 14 and 13. Prior to any appointment the name of any prospective expert and estimated costs to be advised to the Board members for comment. The division was declared carried* by 5 votes to 2 votes the voting being as follows:* *For:* Helen Broughton, Sarah Brunton, Henk Buunk, Gamal Fouda and Debbie Mora *Against:* Tyla Harrison-Hunt and Andrei Moore Helen Broughton/Gamal Fouda Carried

Andrei Moore and Tyla Harrison-Hunt requested that their votes against the resolutions be recorded.

Tyla Harrison-Hunt left the meeting at 6.50pm and returned to the meeting at 6.51pm.

Marie Pollisco left the meeting at 6.59pm.

Debbie Mora and Gamal Fouda left the meeting at 7.17pm.

13. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Members exchanged information on the following topics:

· Signage requesting that dogs be kept on a leash has been erected at Te Kura by a member.

· A notice of motion has been proposed to the Council requesting that Elected Members be advised of all temporary road closures.

· A community safety meeting is being hosted by a Board member at Te Hāpua: Halswell Centre on 9 May 2023.

· The Owaka building opening at Knights Stream School was recently held.

· The Halswell Toy Library Opening day will be held on Saturday 15 April 2023.

· A member spoke about their involvement in community issues.

· It was noted that there a number of water leaks in the Riccarton area. While some have been addressed, some are ongoing.

· There has been concerns expressed about the safety in the vicinity of Harrington Park, Riccarton.

· Developers are looking at options with regard to redevelopment of the Antonio Hall site.

· There has been an occupation of part of the former Addington Saleyards site by a group of homeless persons.

· Waka Kotahi and Kiwi Rail are being engaged regarding a number of issues in Hornby.

Attachments

a Photo - Te Kuru

b Photo - Antonio Hall

c Photo - Addington Saleyards

d Elected Members' presentation

13.1 Condition of Marshs Road, Halswell

A series of photographs were shown by a member depicting the degraded condition of

Marshs Road, Halswell. Members agreed to request staff advice on any planned resurfacing

of the road.

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Requests staff advice on the condition of Marshs Road, Halswell and any resurfacing planned to be undertaken.

Attachments

a Photos - Marshs Road, Halswell

Karakia Whakamutunga: Led by Andrei Moore

Meeting concluded at 7.33pm.

CONFIRMED THIS 11TH DAY OF MAY 2023

Helen Broughton

Chairperson

Waipuna Halswell-Hornby-Riccarton Community Board

11 May 2023

7. Proposed Road Names - 430 Sparks Road
Reference / Te Tohutoro:	23/281508
Report of / Te Pou Matua:	Paul Lowe, Manager Resource Consents (Paul.Lowe@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to approve the proposed road names at 430 Sparks Road, Halswell.

1.2 The report is staff generated resulting from a naming request received from the subdivision developer.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves the following new road names for 430 Sparks Road (RMA/2022/485)

a. Road 2 - Eccles Place

3. Detail Te Whakamahuki

Introduction Te Whakatkinga

3.1 A road naming request has been submitted by Patterson Pitts on behalf of the developer. A preferred name and alternative names, have been put forward by the developer for the roads.

3.2 The recommended road names have been checked against existing road names in Christchurch and bordering districts, for duplication, alternative spelling, or other similarities in spelling or pronunciation to avoid the potential for confusion. The proposed names are considered sufficiently different to existing road names.

3.3 The recommended road names have been checked against the Council’s Roads and Right-of-Way Naming Policy dated 2 November 1993 and are considered to be consistent with this policy except as outlined below.

3.4 The recommended road names have also been checked against the Australia and New Zealand Standard AS/NZA 4819:2011 Rural and Urban Addressing. The names are considered to be consistent with the Standard unless otherwise stated below.

3.5 Under the Roads and Right-of-Way Naming Policy, the names considered must be requested by the developer. There is not an ability to consider alternative names without first checking whether there are any duplications or similarities with other road and right-of-way names.

3.6 Consultation has been undertaken with Land Information New Zealand who have raised no concerns with the proposed road names.

3.7 The names requested have been accompanied by an explanation of the background to the names, which is summarised below, along with correspondence with the applicant.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.8 The decisions in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.9 The level of significance was determined by the number of people affected and/or with an interest.

3.10 Due to the assessment of low significance, no further community engagement and consultation is required.

Proposed Names

3.11 The proposed roads are shown in Attachment A.

3.12 Road 1 is a continuation of the existing Glendore Drive.

3.13 Road 2 - Preferred name: Eccles Place

John Eccles Ferguson was a previous owner on the land in the 1870’s and 1880’s. Ferguson and Robert Rainey later held mortgage for Frank Birdling, who owned the land, in 1907.

Alternative Names

3.14 Gillam Place - Frank Gillam Birdling (1865-1939) was a previous owner of the land in the 1910s. Birdling settled in the area in the 1840s.

3.15 Broker Place - Reginald Eugene Broker was a previous owner on the land in the 1950s.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	RMA/2022/485 - Proposed Road Naming Plan - 430 Sparks Road	23/109690	17

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Leashelle Miller - Planning Technician

Paul Lowe - Manager Resource Consents

Approved By

John Higgins - Head of Planning & Consents

Mary Richardson - General Manager Citizens & Community

Waipuna Halswell-Hornby-Riccarton Community Board

11 May 2023

8. Waipuna Halswell-Hornby-Riccarton 2023-25 Community Board Plan
Reference / Te Tohutoro:	23/606796
Report of / Te Pou Matua:	Marie Byrne, Community Development Adviser, (marie.byrne@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to adopt its 2023-25 Community Board Plan.

1.2 This report is staff generated.

1.3 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Adopts the Waipuna Halswell-Hornby-Riccarton 2023-25 Community Board Plan as attached to the report on the meeting agenda.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The purpose of the Waipuna Halswell-Hornby-Riccarton Community Board Plan (refer Attachment A) is to identify the Board’s vision and strategic priorities for the 2023-2025 term.

3.2 The Community Board Plan will inform the Board’s strategic decision-making, and its influence of Council decision-making processes such as the Long Term Plan.

4. Context / Background / Te Horopaki

4.1 In line with the Council's Community Outcomes and Strategic Priorities, the Board identified its priorities under the four community outcomes:

· A collaborative confident city

· A green, liveable city

· A cultural powerhouse city

· A thriving prosperous city

4.2 The Community Board Plans also align with the pillars of the Council's Strengthening Communities Together Strategy:

· People

· Place

· Participation

· Preparedness

4.3 A Community Board Plan is a three-year plan that sets out the community board's vision and priorities for the local community.

4.4 Each plan identifies up to nine priorities, which the board will focus on during their term. For each priority, the plan includes:

· Why the project matters

· What actions the Board will take

· How the Board will measure its success

4.5 The nine Waipuna Halswell-Hornby-Riccarton priorities are:

· Advocate for a fenced dog park for the Halswell Ward

· Advocate for safe, accessible pedestrian connections to significant community destinations in the Halswell Ward

· Support initiatives that provide safe recreations spaces and opportunities for youth in Halswell to come together

· Advocate for the development and implementation of a Hornby Masterplan

· Advocate for the revitalisation of greenspaces in the Hornby ward including the increase of tree canopy in the ward

· Support the transition of the Hornby Community Care Centre to full ownership for the Hornby Community Care Trust

· Advocate for liveable neighbourhoods in the Riccarton Ward

· Support initiatives that provide for social cohesion, community connectedness and safety in the Riccarton Ward

· Support initiatives that provide things to do, places to go for youth in the Riccarton Ward.

4.6 The draft Waipuna Halswell-Hornby-Riccarton 2023-25 Board Plan priorities opened for community feedback via the Council's Have Your Say website from 8 March 2023 and closed on 26 March 2023.

4.7 A total of 80 submissions were received on the Board's draft priorities. An analysis and summary of these submissions is attached.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Community Board Plans 2023-25 - Waipuna FINAL	23/621092	22
b ⇩	Draft 2023-25 Community Board Plan Priorities -Waipuna Halswell Hornby Riccarton submission summary	23/455257	39

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Marie Byrne - Community Development Advisor

Approved By

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

Waipuna Halswell-Hornby-Riccarton Community Board

11 May 2023

9. Halswell-Hornby-Riccarton 2022-23 Discretionary Response Fund Applications - Otautahi Eritrean Association Incorporated and Hornby Community Patrols Inc
Reference / Te Tohutoro:	23/554582
Report of / Te Pou Matua:	Marie Byrne, Community Development Adviser (marie.byrne@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider an application for funding from its 2022/23 Discretionary Response Fund from the organisations listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00065472	Otautahi Eritrean Association Incorporated	Eritrea Independence Day Celebration	$2,000	$2,000
00065512	Hornby Community Patrols Inc	Patrol Gazebo	$3,505	$3,505

1.2 There is currently a balance of $47,538 remaining in the fund.

2. Staff Recommendations / Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves a grant of $2,000 from its 2022-23 Discretionary Response Fund to Otautahi Eritrean Association Incorporated towards the Eritrean Independence Day Celebration.

2. Approves a grant of $3,505 from its 2022-23 Discretionary Response Fund to Hornby Community Patrols Inc towards the Patrol Gazebo project.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of enabling active connected communities to own their future. It will provide a strong sense of community and belonging as well as safe and healthy communities.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2022-23 Discretionary Response Fund is as below.

Total Budget 2022/23	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$242,693	$195,155	$47,538	$42,033

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Waipuna Halswell-Hornby-Riccarton Community Board 2022-23 Discretionary Response Fund Decision Matrix: Otautahi Eritrean Association and Hornby Community Patrol	23/606814	78

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Bailey Peterson - Community Development Advisor

Marie Byrne - Community Development Advisor

Helen Miles - Community Recreation Advisor

Approved By

Matthew McLintock - Manager Community Governance Team

Waipuna Halswell-Hornby-Riccarton Community Board

11 May 2023

10. Waipuna Halswell-Hornby-Riccarton Community Board Area Report - May 2023
Reference / Te Tohutoro:	23/559183
Report of / Te Pou Matua:	Matthew McLintock, Manager Community Governance Team, mattthew.mclintock@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the Waipuna Halswell-Hornby-Riccarton Community Board Area Report for May 2023.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Springlands Reserve Trapping Project	Funding was allocated towards the Springlands Reserve Trapping Project from the 2022-23 Off the Ground Fund.	Completed	Te Haumoko Whitingia Strengthening Communities Together.

"At Springlands/Quaifes Rd Reserve in Halswell we have a small but dedicated group of volunteers who meet up approximately every six weeks to do planting and maintenance work in the reserve. On top of this we have a small trapping project, with 20 traps set up. Since we set the traps up just over a year ago we have had over 250 catches, including several mustelids. We are really grateful for the support from the Council’s Off the Ground Fund to allow us to purchase bait and lures to ensure an ongoing supply for these traps. Without this the traps wouldn’t be any use! We also used some of the money to purchase some components for the next lot of approximately 20 traps that we will be making up to expand the trapping network within the reserve. A big thankyou also to our fantastic community ranger Holly Whitaker who has been really supportive of this project." – Project Volunteer

ANZAC Day Services

Board members attended the following local ANZAC day services and laid commemorative wreaths on behalf of the Board:

- 20th Battalion Association Commemoration ANZAC Service, Jane Deans Close, Riccarton.

- Halswell ANZAC Service, Halswell Memorial site.

- Hornby ANZAC Service, War Memorial site in the grounds of Hornby Primary School.

- UCSA hosted ANZAC Service, University of Canterbury.

- Templeton RSA ANZAC Service, Templeton.

- Wigram ANZAC Service, Wigram Air Force Museum.

Walking Festival

The Walking Festival was held from Saturday 8 April to Sunday 23 April 2023 supported by many volunteers, sponsors, and supporters who all contributed to the event's success.

The Festival featured some fantastic highlights, including new walks such as Discovering the Fairies at Bottle Lake Forest, Adventure Avenue Wander, and Te Ara Ihutai Wheelie Wander, as well as some old favourites like Gruffalo and If You're a Kiwi and You know it Storywalk.

The partnerships with over 30 groups and collaboration with the Libraries and the Parks team were vital in creating safe, fun-filled walks for all ages and abilities. The walks not only contributed to people’s wellbeing but created great memories whilst highlighting the available spaces and places around Canterbury to walk and play for the community. A number of the Festival photos are on the Facebook page.

Sponsors included Christchurch Adventure Park, Plains FM Radio, Selwyn District Council, Visit Waimakariri, Active Canterbury, Mountain Safety Council, and INaturalist. Their contributions helped make the Festival possible and were invaluable to its success.

Wycola Hoops

On ANZAC Day afternoon, a highly successful basketball three on three competition event was organised by the Gaitors Basketball Club and supported by the Council community recreation team, the Youth & Cultural Development Trust, and Papuni Boxing Ōtautahi Trust. Eight teams competed in the competition for Rangatahi (youth) aged between Year 7 and Year 10, and it was open to both female, male and mixed teams.

The event had a great community feel, with parents supporting their rangatahi (youth) and helping with the smooth running of the event. In addition, the Youth Development Trust provided music and a barber, adding to the festive atmosphere.

The winning team was an all-girls team, showcasing their excellent skills and teamwork throughout the competition. The event was an overall success, promoting community engagement and showcasing the talents of young basketball players.

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3.2 Community Funding Summary

3.2.1 For information, a summary is provided on the status of the Board's 2022-23 funding as at April 2023 (refer Attachment A).

3.2.2 Youth Development Fund – Under authority delegated by the Board the following allocations were made in April 2023:

· $500 to Adele Dunning towards participating in the Irish Dancing Australian International Oireachtas in Sydney, Australia.

· $500 to Zoe Dunning towards participating in the Irish Dancing Australian International Oireachtas in Sydney, Australia.

· $400 to Cameron Jones towards attending Blake Inspire for Sailors programme in Auckland.

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· Draft Community Board Plan

Consultation for the Board's Draft Community Board Plan was open for feedback from 8 March 2023 to 26 March 2023. A total of 80 Submissions were received.

The Community Board Plan will be considered at the meeting on 11 May 2023.

3.3.2 Council Engagement and Consultation.

· Draft Annual Plan 2023/24

The Draft Annual Plan 2023/24 was open for feedback between 10 March 2023 and 10 April 2023. Pursuant to a delegation from the Board the Chairperson and Deputy Chairperson, in consultation with Board members, drafted and approved the attached submission (see Attachment B) that was lodged by the closing date.

· Our proposed Housing and Business Choice Plan Change (PC14) and Our proposed Heritage Plan Change (PC13) consultation.

Consultation on the Proposed Housing and Business Choice Plan Change (PC14) and Heritage Plan Change (PC13) closed on 3 May 2023.

The Proposed Housing and Business Choice Plan Change (PC14) Plan will bring the District Plan in line with the government direction that has been given via the National Policy Statement-Urban Development and the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act to enable more development in the city’s existing urban footprint.

The Heritage Plan Change (PC13) provides for eleven new residential heritage areas across the city identified for protection in the District Plan to recognise Ōtautahi Christchurch’s special identity and about 60 buildings, items and building interiors to the Schedule of Significant Historic Heritage.

· Start Work Notices – Various Start Work Notices have been sent to the Board throughout the month. All city-wide start work notices can be found at: https://ccc.govt.nz/transport/works.

4. Advice Provided to the Community Board

4.1 Traffic Safety Concerns in the vicinity of Villa Maria College, Upper Riccarton

Following public forum presentations from staff and student representatives of Villa Maria College and a local resident at the Community Board meeting on 12 April 2022 the Board requested that staff engage with Villa Maria College, residents and the Ilam Upper Riccarton Residents’ Association and provide advice on traffic safety and parking on streets in the vicinity of Villa Maria College on Brodie Street, including but not limited to:

a. The provision of a pedestrian crossing facility in the vicinity of 5-15 Brodie Street,

b. A reduction of the speed limit on Brodie Street.

c. A reduction of the speed limit on Peer Street.

d. A review of parking restrictions and the demarcation of parking spaces on Brodie Street (parking ticks).

e. Safe travel to and from Villa Maria College.

Staff subsequently met with school staff and student representatives on site and investigated the concerns of all road users and potential treatments to address these concerns and have provided the attached memorandum (Attachment C) in response to the Board’s request.

The following improvements are to be implemented:

· The speed limit along Brodie Street is planned to be reduced to 30 kilometres per hour as part of improving safety around schools in the city.

· A variable 30 kilometres per hour speed limit during school hours is planned for the sections of Peer Street and Yaldhurst Road adjacent to Villa Maria College.

· The permanent speed limit outside school hours along Yaldhurst Road is also proposed to be dropped to 50 kilometres per hour (currently 60kilometres per hour) through the Waka Kotahi Interim Speed Management Plan.

· At this stage, the new speed limits at these locations are programmed to be implemented in 2023/2024.

· Additional parking ticks have been arranged to be painted up to the existing speed hump (accessway of 60 Brodie Street) along the eastern side of Brodie Street.

In response to the concerns regarding parking on both sides of the road narrowing visibility and accessibility, staff advise that the Christchurch Suburban Parking Policy recommends restricting parking along one side of the road if the road width is seven metres or less. Brodie Street is over eight metres wide. Based on the exiting scenario and road geometry staff consider, no stopping restrictions are not currently warranted at this location and note removal of on street parking spaces could present a visually wide carriageway thereby increasing the chances of vehicles travelling at inappropriate speeds.

It is noted that as a consequence of boundary changes made as part of the representation review these streets are no longer within the Board area.

4.2 Parking at Aidanfield Drive/Donovan Place

At its meeting on 28 June 2022, the Board requested staff investigate parking in the vicinity of the Aidanfield Drive and Donovan Place intersection and the first bend on Donovan Place, and provide advice on possible parking restrictions. Staff have provided the following response:

“Donovan Place is a quiet low volume low speed cul de sac. It has been visited on six occasions including morning, mid-morning, afternoon, late afternoon, and evening over various days. No traffic or parking issues were observed during these visits. No further action recommended at this point in time. Staff would be happy to revisit the situation if there was a significant change in traffic and parking demand, and regularly occurring issues.”

4.3 Extension of no stopping lines - Corner of Hansons Lane and Arthur Street

At its meeting on 12 July 2022, the Board requested staff to investigate parking in the vicinity of the Hansons Lane and Arthur Street intersection and provide advice on possible extension of the no stopping lines. Staff have investigated on site and provided the following response:

The extent of permanent no stopping lines at the intersection is adequate. During peak school times there is a part time no stopping restriction in place. The issue appears to be one of non- compliance, with vehicles choosing to stop in the part time no stopping restrictions. It appears to be that this non-compliance is causing the traffic issues, rather than a need for additional no stopping restrictions. This location has been a problem for many years and there are regular complaints to Parking Compliance. Staff will update the Board on the situation at the May briefing, where an alternative proposal will be presented for feedback.

4.4 Traffic congestion on Sparks and Hendersons Roads

At its 6 September 2022 meeting the Board requested that that staff investigate traffic congestion on Hendersons and Sparks Roads at peak times and provide advice on measures that can be implemented to relieve the congestion. Staff have investigated on site during the morning peak time and have also previously used the intersection on a number of occasions and have provided the following response:

Google Maps traffic flow data has been checked and discussed with other staff. Current intersection phasing appears to be working well with the vast majority of vehicles on Hendersons Road (south) clearing through the intersection in one phase. Should issues develop regularly, staff can reassess the phasing of signals to see if this can assist.

4.5 Condition of the former Addington saleyards site

At its meeting on 9 March 2023 the Board requested staff advice:

· On the overgrown condition of the former Addington saleyards site (25 Deans Avenue) and any measures that can be undertaken to address this.

· On the rubbish and other material that is apparently being dumped on the former Addington saleyards site (25 Deans Avenue) and the Riccarton Baptist (Church site 80 Rattray Street) and any measures that can be undertaken to address this.

Staff have advised that it is the responsibility of the property owner to manage security of property and removal of rubbish. Only if it becomes a health and safety issue will the Council get involved.

4.6 Matatiki: Hornby Centre Request for Proposal for cafe and Progress Update

Attached is a memorandum from staff (Attachment D) advising that the request for proposal process for the café space at Matatiki: Hornby Centre is getting underway with public tenders being sought to lease and operate a café located in the heart of the Matatiki: Hornby Centre.

Tender proposals opened on Wednesday 3 May and will close midday Wednesday 14 June, 2023.

The library wing of the centre is almost enclosed, with the majority or cladding and windows now in place. All main superstructure elements in the pool hall have been installed and the roof system over this space is about to commence.

4.7 Hornby Community Patrol

Hornby Community Patrol is a volunteer organisation operating as the “Eyes and Ears” of the community for the Police and citizens. The organisation patrols the areas of Sockburn, Templeton, Prebbleton, Halswell, Broomfield, Hei Hei, Islington, Wigram, Park House and Hornby.

For the Board's information, below are the Hornby Community Patrol statistics for March 2023:

Vehicle related : 60	Special service: 82	Graffiti: 22
Com service hrs: 23	Property damage: 13	People related: 20
Number of 3ws: 108	Schools patrolled : 32	Property related: 39
No. patrol hours: 201	Km’s: 1422	No. patrols: 29

4.8 Customer Service Requests/Hybris Report

For the Board’s information, attached is a copy of the April 2023 Hybris Report (refer Attachment E).

The report provides an overview of the number of Customer Service Requests that have been received, including the types of requests being received and a breakdown of how they are being reported.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Waipuna Halswell-Hornby-Riccarton Community Board Funding Update - April 2023.pdf	23/616629	88
b ⇩	Board submission - Draft Annual Plan 2023-24	23/617296	93
c ⇩	Internal or External Memos Traffic Safety Concerns in the vicinity of Villa Maria College, Upper Riccarton 30 April 2023 Report	23/493769	97
d ⇩	Internal or External Memos Matatiki: Hornby Centre RFP for cafe and progress update 31 May 2023 Report	23/658433	100
e ⇩	Halswell-Hornby-Riccarton Hybris Report - April 2023	23/649615	102

Signatories Ngā Kaiwaitohu

Authors

Helen Miles - Community Recreation Advisor

Noela Letufuga - Support Officer

Faye Collins - Community Board Advisor

Bailey Peterson - Community Development Advisor

Marie Byrne - Community Development Advisor

Approved By

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

Waipuna Halswell-Hornby-Riccarton Community Board

11 May 2023

11. Waipuna Halswell-Hornby-Riccarton Community Board - Community Service and Youth Service Awards 2023
Reference / Te Tohutoro:	23/582759
Report of / Te Pou Matua:	Noela Letufuga, Support Officer noela.letufuga@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is to present the Community Service and Youth Service Award 2023 nominations to the Waipuna Halswell-Hornby-Riccarton Community Board for consideration.

2. Staff Recommendations / Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Confers Community Service and Youth Service Awards on the nominees listed on the Summary of Nominations 2023 (separately circulated).

2. Delegates authority to the Board Chairperson and Deputy Chairperson to accept any late applications received from other Community Boards.

3. Has the names of successful nominees released after the Board's Community Service Awards 2023 function. Names of unsuccessful nominees will be kept confidential.

3. Context/Background Te Horopaki

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

3.1 The Christchurch City Council created Community Service and Youth Service Awards as a way to thank and honour those who, by their demonstrated commitment and example, inspire others to engage in volunteer service. Recognising and honouring community-focused initiatives sets a standard for service, encourages a sustained commitment to civic participation, and inspires others to make service a central part of their lives.

3.2 There has been promotion of the awards scheme through Council media releases, local newspaper advertisement and the Council's social media networking avenues. In addition local community groups, including residents’ associations, have been sent information seeking nominations for Community Service and Youth Awards for 2023.

3.3 The service undertaken should be of a voluntary nature. A paid employee may be eligible where the work undertaken is beyond the scope of that person's normal job description and the nominee has spent some of their own non-work time in the project. In this circumstance either one of the nominators should be an employer who states that the work is outside of normal work or a supporting letter supplied from an employer stating the same. Please find the Guidelines information attached (refer Attachment A).

3.4 People will be eligible for Community Service Awards in the area that they do the work in, however, if the work is for a metropolitan organisation that covers more than two Board areas then the nomination shall be considered in the community board area that the nominee does the majority of their voluntary work.

3.5 Service recognised may include work in the following areas: youth, older persons, education, cultural, church, recreation, sport and community service sectors.

3.6 Individuals shall be eligible to receive only one Community Service Award for the same voluntary work.

3.7 Nominations can be forwarded to this Board from another Community Board if they deem that the nomination is more suitably considered by this Board. Details of such nominations may be received as late applications for consideration. Bearing this in mind the Board may wish to put in place measures to meet this contingency. These nominations could be considered by the Board Chairperson and Deputy Chairperson.

Strategic Alignment/ Te Rautaki Tīaroaro

3.8 Like most Community Board initiated projects, this project aligns to the Council’s commitment to achieving the outcome of the city enjoying strong communities.

Decision Making Authority / Te Mana Whakatau

3.9 The decision-making authority is the Waipuna Halswell-Hornby-Riccarton Community Board.

Assessment of Significance and Engagement / Te Aromatawai Whakahirahira

3.10 The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.11 The level of significance was determined by the number of people affected and/or with an interest.

3.12 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion / Kōrerorero

3.13 A matrix detailing the nominations received for consideration is circulated separately as Attachment B.

3.14 Nominations were open from Friday 3 March to Friday 31 March 2023. Four nominations for Youth Service Awards and fifteen nominations for Community Service Awards, including one community group, have been received this year.

3.15 Historically the Community Board has followed a practice of conferring Community Service Awards to people or organisations where the service length for which the person/organisation nominated was approximately five years or more. The exception to this is for Youth Service Awards. The staff recommendation reflects this previous approach, however it is the Board’s decision if they wish to follow this.

3.16 After the Community Board has made its decision, the award recipients will be notified and invited to a function for the presentation of the Community and Youth Service Awards.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Community Service Awards 2023 - Guidelines	23/583142	106
b	Halswell-Hornby-Riccarton Community Service Awards 2023 - Summary of nominations (Under Separate Cover) - Confidential	23/621124

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Noela Letufuga - Support Officer
Approved By	Matthew McLintock - Manager Community Governance Team

ITEM NO.	GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED	SECTION	SUBCLAUSE AND REASON UNDER THE ACT	PLAIN ENGLISH REASON	WHEN REPORTS CAN BE RELEASED
11.	Waipuna Halswell-Hornby-Riccarton Community Board - Community Service and Youth Service Awards 2023
	Attachment b - Halswell-Hornby-Riccarton Community Service Awards 2023 - Summary of nominations	s7(2)(a)	Protection of Privacy of Natural Persons	To protect the privacy of the nominees and the confidence of the nomination process. Names of unsuccessful nominees will be kept confidential.	Names of successful nominees will be released following the Community Service Awards Function 2023.