Agenda of Te Pātaka o Rākaihautū Banks Peninsula Community Board

Te Pātaka o Rākaihautū Banks Peninsula Community Board

08 May 2023

Karakia Tīmatanga

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hauhūnga

Tīhei Mauri Ora

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air.
A touch of frost, a promise of a glorious day.

1. Apologies Ngā Whakapāha

At the close of the agenda no apologies had been received.

2. Declarations of Interest Ngā Whakapuaki Aronga

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

That the minutes of Te Pātaka o Rākaihautū Banks Peninsula Community Board meeting held on Tuesday, 11 April 2023 be confirmed (refer page 6).

4. Public Forum Te Huinga Whānui

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

There were no public forum requests received at the time the agenda was prepared

5. Deputations by Appointment Ngā Huinga Whakaritenga

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

5.1

Te Pātaka o Rākaihautū Banks Peninsula 2023-25 Community Board Plan

Mr. Harry Stronach, will speak on behalf of Akaroa Ratepayers and Residents Association Inc, regarding the Te Pātaka o Rākaihautū Banks Peninsula 2023-25 Community Board Plan report (Item 9 of the Agenda refers).

5.2

Te Pātaka o Rākaihautū Banks Peninsula 2023-25 Community Board Plan

Nicky Snoyink will speak on behalf of Forest & Bird regarding the Te Pātaka o Rākaihautū Banks Peninsula Draft Community Board Plan 2023-25 report (Item 9 of the Agenda refers).

5.3

Lyttelton Recreation Centre Naming

Maui Stewart, Te Hapū o Ngāti Wheke Rapaki, Nathan Mauger, Manager of the Lyttelton Recreation Centre and Wendy Mckay, Lyttelton Recreation Centre Trust, will address the Board regarding the Lyttelton Recreation Centre Naming report (Item 8 of the Agenda refers).

6. Presentation of Petitions Ngā Pākikitanga

There were no petitions received at the time the agenda was prepared.

Te Pātaka o Rākaihautū Banks Peninsula Community Board

08 May 2023

Unconfirmed

Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Open Minutes

Date: Tuesday 11 April 2023

Time: 10.04 am

Venue: Little River Boardroom, 4238 Christchurch Akaroa Road, Little River

Present

Chairperson

Deputy Chairperson

Members

Reuben Davidson

Nigel Harrison

Tyrone Fields (via audio/visual link).

Asif Hussain

Lyn Leslie

Cathy Lum-Webb

Howard Needham

Penelope Goldstone

Manager Community Governance, Banks Peninsula

941 5689

penelope.goldstone@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga:

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved BKCB/2023/00013

That an apology for absence received from Luana Swindells be accepted.

Lyn Leslie/Cathy Lum-Webb Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved BKCB/2023/00014

That the minutes of Te Pātaka o Rākaihautū Banks Peninsula Community Board meeting held on Monday, 6 March 2023 be confirmed with the following amendments:

Item 4.1 to read:…. and its focus of regenerative tourism for Banks Peninsula.

Item 9, second bullet point to read: The issue of cyclists leaving their bicycles on the footpath and road outside cafes…

Nigel Harrison/Cathy Lum-Webb Carried

4. Public Forum Te Huinga Whānui

Part B

There were no public forum presentations.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Reserve Committee Meeting Minutes

Community Board Resolved BKCB/2023/00015 (Original Officer’s Recommendations accepted without change).

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the unconfirmed triennium minutes of the following Reserve Committees:

a. Lyttelton Reserves Committee – 15 March 2023.

2. Approves the following Lyttelton Reserves Committee Appointments:

a. Lyttelton Reserves Committee:

i. Kirsty Brennan

ii. Joshua Merriam

iii. Hamish Fairbairn

iv. Helen Shaw

v. Darryl Warnock.

3. Receives the unconfirmed minutes of the following Reserve Committee:

a. Pigeon Bay Reserve Committee – 27 February 2023.

b. Diamond Harbour Reserve Committee –13 March 2023.

Asif Hussain/Cathy Lum-Webb Carried

9. Banks Peninsula Discretionary Response Applications - Diamond Harbour Health Centre Upgrade - Consent costs; Little River Craft Station - Information Station

Officer Recommendations Ngā Tūtohu

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approve a grant of $3,492 from its 2022-23 Discretionary Response Fund to the Diamond Harbour & Districts Health Support Group towards building consent fees.

2. Approve a grant of $2,000 from its 2022-23 Discretionary Response Fund to the Little River Craft Station Incorporated for the Information Station Part 2 towards wages.

Community Board Resolved BKCB/2023/00016

Part C

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approves a grant of $8,250 from its 2022-23 Discretionary Response Fund to the Diamond Harbour & Districts Health Support Group towards building consent fees.

2. Approves a grant of $2,500 from its 2022-23 Discretionary Response Fund to the Little River Craft Station Incorporated for the Information Station Part 2 towards wages.

Reuben Davidson/Nigel Harrison Carried

8. Protection and restoration of the freshwater spring in Reserve 1259 to enhance freshwater values in the Wairewa catchment.

Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approve the landscape development plan for Reserve 1259 as shown in Attachment A of this report.

Community Board Resolved BKCB/2023/00017

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approves the landscape development plan for Reserve 1259 as shown in Attachment A of the agenda report.

2. Requests staff advice on naming options for Reserve 1259.

Lyn Leslie/Asif Hussain Carried

10. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - April 2023

Community Board Resolved BKCB/2023/00018 (Original Officer’s Recommendation accepted without change).

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report for April 2023.

Asif Hussain/Lyn Leslie Carried

11. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on the following topics:

· The Board were advised about the plans for the Lyttelton ANZAC Day service.

· Orion NZ Limited recently presented to the community on Community Power.

· The community noise monitoring results will be available soon.

· The community is considering having a plaque marking the five year anniversary of 15 March terror attack erected at Pony Point next year.

· Discussion was held on the mental health services available in Banks Peninsula for business owners.

· Board members were reminded that capital works projects are not eligible for Strengthening Communities Funding.

· The Board were advised that the Council approved the additional funding for Okains Bay New Water Supply Scheme and an extension of time to complete the project from June 2023 to December 2024.

· The Board were informed about the recent meeting of the Banks Peninsula Water Zone Committee.

· A draft Annual Plan submission has been made by the Takapūneke Co-governance Group seeking work on the walkway between Takapūneke Reserve and Britomart Memorial Reserve.

· The Wairewa Little River Flooding group has met recently.

· The last cruise ship of the season was in Lyttelton Port over the Easter break.

· It was noted that Kaitorete Spit has been declared hedgehog free.

11.1 Beach Maintenance

The Board discussed the need for debris to be removed from the beaches around Akaroa, as the debris is washed up on the Akaroa township during storm surges.

Part B

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Requests staff advice on the maintenance schedule to clear the Akaroa beaches of debris and what actions are carried out prior to a storm to alleviate the impact of debris being washed up on the streets and facilities in Akaroa.

11.2 State Highway Roadworks

The Board discussed the issue of work sites on the State Highway and the absence of road workers at the sites.

Part B

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Agrees to write to Waka Kotahi New Zealand Transport Agency raising its concerns about road work sites being set up with no contractors working on site.

11.3 Wairewa Little River Public Toilets

The Board discussed the continual issues with the highly used Wairewa Little River Public Toilets.

The Board discussed whether an application could be made to the Tourism Infrastructure Fund provided through the Ministry of Business, Innovation and Employment.

Part B

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Requests staff advice on the progress with addressing the issues and/or upgrading the Wairewa Little River public toilets.

2. Requests staff advice on the Council applying to the Ministry of Business, Innovation & Employment Tourism Infrastructure Fund to upgrade the Wairewa Little River toilets, Takapūneke, and Britomart Memorial Reserve, Akaroa.

11.4 Water Supply for Firefighting

The Board were advised that some Birdlings Flat residents have made a submission to the Council’s Draft Annual Plan seeking that the funding for communal water tanks for firefighting in Birdlings Flat be reinstated and brought forward.

Part B

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Requests staff advice on progress of the communal fire storage for communities in Banks Peninsula project.

11.5 Lyttelton Recreation Ground Parking

The Board were advised that the parking for the Lyttelton Recreation Grounds has been reduced with the installation of bollards

Part B

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Seeks staff advice on the seasonal removal of the bollards at Lyttelton Recreation Grounds to allow additional parking during the rugby season.

Karakia Whakamutunga:

Meeting concluded at 11.40am.

CONFIRMED THIS 8th DAY OF MAY 2023

Reuben Davidson

Chairperson

Te Pātaka o Rākaihautū Banks Peninsula Community Board

08 May 2023

7. Reserve Committee Meeting Minutes
Reference / Te Tohutoro:	23/565384
Report of / Te Pou Matua:	Liz Beaven, Community Board Adviser, Liz.Beaven@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 Unconfirmed meeting minutes have been received from the following Reserve Committees:

Name	Subject
Cass Bay Reserve Committee	23 March 2023
Little Akaloa Reserve Committee	8 April 2023
Pigeon Bay Reserve Committee	12 April 2023
Okains Bay Reserve Committee	19 April 2023

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the unconfirmed minutes of the following Reserve Committees:

a. Cass Bay Reserve Committee – 23 March 2023.

b. Little Akaloa Reserve Committee – 8 April 2023.

c. Pigeon Bay Reserve Committee – 12 April 2023.

d. Okains Bay Reserve Committee – 19 April 2023.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Cass Bay Reserve Committee - Unconfirmed 23 March 2023 Minutes	23/613023	14
b ⇩	Little Akaloa Reserve Committee - Unconfirmed 8 April 2023 Minutes	23/565431	18
c ⇩	Pigeon Bay Reserve Committee - Unconfirmed 12 April 2023 Minutes	23/613042	21
d ⇩	Okains Bay Reserve Committee - Unconfirmed 19 April 2023 Minutes	23/660436	24

Te Pātaka o Rākaihautū Banks Peninsula Community Board

08 May 2023

8. Lyttelton Recreation Centre - Naming
Reference / Te Tohutoro:	22/1368218
Report of / Te Pou Matua:	Trisha Ventom, Community Recreation Advisor, Trisha.Ventom@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 For Te Pātaka o Rākaihautū Banks Peninsula Community Board to approve the gifted name for the Lyttelton Recreation Centre.

1.2 At the request of the Lyttelton Recreation Centre Trust Board.

1.3 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by using the Council’s worksheet significance assessment matrix.

2. Officer Recommendations / Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approve the name Mānawa Kāwhiu that has been gifted by Te Hapū o Ngāti Wheke to the Christchurch City Council and the Lyttelton Recreation Centre Trust Board to be used for the Lyttelton Recreation Centre at 25 Winchester Street, Lyttelton.

3. Reason for Report Recommendations / Ngā Take mō te Whakatau

3.1 A permanent te reo name for the Lyttelton Recreation Centre was requested and received from Te Hapū o Ngāti Wheke. To date the facility has been using the working title of The Lyttelton Recreation Centre.

3.2 The Lyttelton Recreation Centre Trust Board engaged Te Hapū o Ngāti Wheke to develop a cultural narrative that has been weaved through the facility.

3.3 The Lyttelton Recreation Centre Trust Board has recommended the name of Mānawa Kāwhiu for the facility as gifted by Te Hapū o Ngāti Wheke.

· Mānawa Kāwhiu expresses strength from within.

· Mānawa - strength/strong/value

· Kāwhiu – a specific type of kete (basket) which is used to gather mahinga kai.

· This kete provides resources for our community from the ocean to the land.

3.4 Accepting the name gifted by Te Hapū o Ngāti Wheke builds on the relationship with The Lyttelton Recreation Centre Trust Board, Papatipu Rūnanga and the Council reflecting understanding and respect, strengthening the commitment to promoting equality, valuing diversity, and fostering inclusion.

3.5 Mānawa Kāwhiu reflects local significance paying homage to the facilities unique identity.

4. Alternative Options Considered / Ētahi atu Kōwhiringa

4.1 No other alternative options were considered.

5. Detail / Te Whakamahuki

5.1 Following earthquake repairs The Lyttelton Recreation Centre re-opened in 2016 and received a new designation as a community facility (previously it was managed by the Council’s Recreation and Sports Unit). This meant that the facility was not staffed and that the bookings were managed centrally.

5.2 Recognising that the facility was becoming under-utilised the Banks Peninsula Governance Team approached Project Lyttelton, a non-profit grass roots organisation to see if they would be interested in helping to improve the usage of the facility.

5.3 In November 2017 the Lyttelton Recreation Activation project was initiated. The role of Project Lyttelton was to be temporary caretakers of the facility whilst another model for wider community ownership was explored and developed. A community partnership framework was established to actively contribute to improved community and individual well-being.

5.4 In 2019 a Steering Group was formed to engage the wider community voice and to look towards setting up a community led trust to manage the Lyttelton Recreation Centre.

5.5 In December 2019 a community led trust named the Lyttelton Recreation Centre Trust was established. In partnership the parties continue the journey to achieve joint outcomes for the benefit of the Lyttelton and wider community.

5.6 From the outset of the partnership, the Lyttelton Recreation Centre Trust Board indicated to council staff of their intent to approach Te Hapū o Ngāti Wheke for the gifting of a new name in Te reo Māori.

5.7 The decision affects the following wards/Community Board areas:

5.7.1 The decision affects Te Pātaka o Rākaihautū Banks Peninsula Community Board.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment /Te Rautaki Tīaroaro

6.1 Adopting the name aligns with the Community Outcomes of celebrating our identity through arts, culture and heritage, valuing the voices of all cultures and a strong sense of community.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Community Development and Facilities

· Level of Service: 2.0.7 Support community management and activation of facilities through a Council and Community partnership model. - At least 75% of community facilities are activated / managed in partnership with the community

Policy Consistency / Te Whai Kaupapa here

6.3 The decision is consistent with Council’s Plans and Policies.

6.4 The naming of the facility follows the code of practice as set out by the Council’s Naming of Reserves and Facilities Policy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.5 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.6 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.7 The name gifting process has enhanced the relationship between Te Hapū o Ngāti Wheke and the Lyttelton Recreation Centre Trust and has only created a positive impact in terms of how this space and land is being utilised.

Climate Change Impact Considerations / Ngā Whai Whakaaro mā te Āhuarangi

6.8 Naming a facility does not create climate change impact.

Accessibility Considerations / Ngā Whai Whakaaro mā te Hunga Hauā

6.9 There are no accessibility considerations to naming a facility.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1 Cost to Implement – The incorporation of a name has already been factored into the project signage budget and therefore does not have any additional cost implication.

7.2 Maintenance/Ongoing costs – There are no on-going costs from making these changes.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1 Te Pātaka o Rākaihautū Banks Peninsula Community Board has authority to approve the naming of its facilities.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.2 There is no legal context, issue or implication relevant to this decision.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 The name of the facility will be implemented including site signage making it clear to all users accessing the facility.

Attachments / Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Mānawa Kāwhiu - explanation of the proposed name	23/561355	31

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Trisha Ventom - Community Recreation Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Matthew Pratt - Community Facilities and Activation Manager

John Filsell - Head of Community Support and Partnerships

Te Pātaka o Rākaihautū Banks Peninsula Community Board

08 May 2023

9. Te Pātaka o Rākaihautū Banks Peninsula 2023-25 Community Board Plan
Reference / Te Tohutoro:	23/572523
Report of / Te Pou Matua:	Andrea Wild, Community Development Adviser, andrea.wild@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Te Pātaka o Rākaihautū Banks Peninsula Community Board to adopt its 2023-25 Community Board Plan.

1.2 This report is staff generated.

1.3 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Adopt the Te Pātaka o Rākaihautū Banks Peninsula 2023-25 Community Board Plan.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The purpose of the Te Pātaka o Rākaihautū Banks Peninsula Community Board Plan (refer Attachment A) is to identify the Board’s vision and strategic priorities for the 2023-2025 term .

3.2 The Community Board Plan will inform the Board’s strategic decision-making, and its influence of Council decision-making processes such as the Long Term Plan.

4. Context / Background / Te Horopaki

4.1 In line with the Council's Community Outcomes and Strategic Priorities, the Board identified its priorities under the four community outcomes:

· A collaborative confident city

· A green, liveable city

· A cultural powerhouse city

· A thriving prosperous city

4.2 The Community Board Plans also align with the pillars of the Council's Strengthening Communities Together Strategy:

· People

· Place

· Participation

· Preparedness

4.3 A Community Board Plan is a three-year plan that sets out the community board's vision and priorities for the local community.

4.4 Each plan identifies up to nine priorities, which the board will focus on during their term. For each priority, the plan includes:

· Why the project matters

· What actions the Board will take

· How the Board will measure its success

4.5 The nine Te Pātaka o Rākaihautū Banks Peninsula priorities are:

· Proactive planning for climate change

· Tourism opportunities are balanced with social, cultural, economic and environmental values

· Protect and enhance biodiversity on Banks Peninsula

· Improve infrastructure to support community resilience

· Good social and physical connections for our communities

· Assist the community to tackle the issues caused by anti-social road users

· Work with all relevant parties to support Healthy Harbours and Bays

· All elements of Te Nukutai o Tapoa Naval Point are progressed (off-shore, on-shore and recreation ground)

· Support community-based solutions for currently unused significant Council-owned sites

4.6 The draft Te Pātaka o Rākaihautū Banks Peninsula 2023-25 Board Plan priorities opened for community feedback via the Council's Have Your Say website from 8 March 2023 and closed on 26 March 2023.

4.7 A total of 62 submissions were received on the Board's draft priorities.

4.8 Submitters were generally very supportive of the proposed priorities.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Te Pātaka o Rākaihautū Banks Peninsula Community Board Plan 2023-25 FINAL	23/659874	36

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Andrea Wild - Community Development Advisor

Approved By

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

Te Pātaka o Rākaihautū Banks Peninsula Community Board

08 May 2023

10. L'aube Hill Reservior - Tree Removal and Temporary Reservoir Location
Reference / Te Tohutoro:	23/541743
Report of / Te Pou Matua:	Marie Holland, Project Manager 3 Waters, marie.holland@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 Approval to remove small trees and woody shrubs and locate a temporary reservoir to enable a water supply upgrade project to proceed.

1.2 This report has been written to support a Three-Waters project for the upgrade of water supply in Akaroa.

1.3 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by having a low impact on the general public, whilst having benefits for the future water supply in Akaroa.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approve the removal of up to 18 trees within L’aube Hill Reserve to enable the construction of water supply tanks within the water treatment plant (As per 4.7 of the Tree Policy) and

2. Approve a temporary water reservoir to be located and constructed within that part of the reserve identified in the report on the meeting agenda to enable the upgrade of the Akaroa water supply.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The project is part of a long-term water supply programme and will improve water security for Akaroa.

3.2 For the upgrade of the Akaroa water supply, the existing temporary tanks need to be removed from within the Water Treatment Plant and will clear the area to build the two (2) new water reservoirs. A new temporary water supply is required for the duration of the build.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 There are no viable alternative locations within the site to relocate the temporary Kliptank due to site constraints such as limited space, contouring of the site and other existing vegetation.

5. Detail Te Whakamahuki

5.1 As part of Councils long term planning (refer to LTP Water Supply – Asset renewal 64986 page 225) there has been a project initiated by the water and wastewater unit to replace the decommissioned L’Aube Hill Reservoir with two (2) permanent reservoirs and to convert the decommissioned reservoir into a temporary water storage use while the permanent tanks are being constructed.

5.2 The temporary Kliptank located within the water treatment plant requires removal to enable the construction of two (2) permanent water tanks. These permanent tanks will provide the potable water supply to Akaroa. A site has been identified approximately 135m west from the decommissioned tank’s current location (see below diagrams in paragraph 5.10) into the neighbouring property, which is classified as Local Purpose (Reservoir) Reserve. The temporary tank is required to be within the vicinity of the water treatment plant for piping and connection purposes and will be the temporary potable water supply to Akaroa. The construction of the permanent tanks is expected to take two (2) years.

5.3 A tree survey was carried out by Warner Tree Care Limited in March 2023 of the temporary site where Eighteen (18) trees were identified that could be affected by the temporary tank relocation.

5.4 Four (4) different species have been identified - Sycamore, Tree Lucerne, Macrocarpa & Ngaio.

5.5 Sycamore, Tree Lucerne, Macrocarpa are all fast growing exotic weed species. Usually, Tree Lucerne is considered a shrub but has been included in the survey. Ngaio is a common, fast growing native shrub or small tree.

5.6 Based on their health and structure, seventeen (17) of the trees overall condition has been classed as poor or very poor (LH01, LH02, LH04), one (1) tree has been classed as fair condition (LH03). Several of the trees have average vigour with up-to 30% foliage density loss, have basal decay issues, are being suppressed, multiple dead branches, already failed at the root plate or is covered in old man’s beard.

5.7 The heights of the of the trees range from 4-9 metres.

5.8 The temporary tank requires a 25m diameter base, and the final placement detail has not been confirmed so it may not be necessary to be remove all the identified trees. However, staff request approval to remove all trees in advance to prevent future delays with the works.

5.9 There is expected to be replacement planting carried out to meet the two (2) for one (1) specification outlined in the Tree Policy 1.0 - Tree Planting.

5.10 After the permanent tank construction has been completed, and the temporary tank has been removed from site in approximately two (2) years’ time the site will be reinstated, and new plantings will occur.

Tree ID Map Ref	Location	Species	Height(m)	Canopy Spread(m)	DBH(m)	Overall Condition	Comment
LH01	L’aube Hill Reserve	Myoporum laetum x1 (Ngaio) Acer pseudoplatanus x1 (Sycamore)	7.0-9.0	3.5-8.5	0.20-0.25	4 (Poor)	Trees have average vigour with up-to 30% foliage density loss. Sycamore tree is growing within 1m of base of Ngaio tree and up through the crown. Ngaio tree has multiple dead branches within the crown, up-to 30% decline. Tree is covered in vine (old man’s beard).
LH02	L’aube Hill Reserve	Myoporum laetum x9 (Ngaio) Cupressus macrocarpa x2	4.0-9.0	3.0-10	0.09-0.35	4 (Poor)	Trees have average vigour with up-to 30% foliage density loss. Group of mostly Ngaio trees growing together. Multiple dead branches within crowns, up-to 30% decline. 2x Macrocarpa’s within the group, smaller tree has a dead top and has failed at rootplate. Larger tree has poor form, due to significant suppression from adjacent trees.
LH03	L’aube Hill Reserve	Myoporum laetum (Ngaio)	6.0	7.0	0.20	3 (Fair)	Trees have average vigour with less than 30% foliage density loss. Ngaio tree is multi-stemmed near ground level, with a Toe growing close to the base of tree. Ngaio tree has minor deadwood within the crown. Tree is covered in vine (old man’s beard)
LH04	L’aube Hill Reserve	Chamaecytisus palmensis x4 (Tree Lucerne)	6.0-7.0	4.0-6.0	0.10-0.25	4/5 (Poor/ V.Poor)	Trees have poor/ very poor vigour with more than 30% foliage density loss. One large tree has failed at rootplate and fallen over but is still alive, one tree is dead. The two remaining trees have structural issues, significant decay at base and partially failed rootplate


Figure 1: Aerial map, overview of the site.

	Figure 2: Aerial map of the surveyed tree locations.

5.11 The decision affects the following wards/Community Board areas:

5.11.1 Te Pātaka o Rākaihautū Banks Peninsula Community Board.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

6.1 This report supports the Council's Long Term Plan (2021 - 2031):

6.1.1 Activity: Water Supply

· Level of Service: 12.0.2.1 Proportion of customers connected to water supply zones with an up to date Water Safety Plan - 1

Policy Consistency / Te Whai Kaupapa here

6.2 The decision is consistent with Council’s Plans and Policies. The removal of the trees is in alignment with 4.7 of the Tree Policy which states:

6.3 4.7 Approval by Council for the removal of trees to facilitate projects on Council Land will take into account the value of the project to the community, including public health and/or the local environment and considerations taken for retaining existing trees compared with the loss of the benefits provided by the trees.

6.4 The replanting requirements will meet 1.9 of the Tree Policy which states For every tree removed a minimum of two new trees will be planted with the projected canopy cover replacing that which is lost within 20 years (additional planting may be required)

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.5 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture and traditions.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.6 Minor Climate Change impacts, in the long term more trees and plants will be replanted.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.7 Not expected to have any impact to use of the area by locals.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to implement the programme of works is covered in the current budget, project CPMS 64986.

7.2 Maintenance/Ongoing costs sit outside of this project.

7.3 Funding Source – the project is funded through Council’s Long Term Plan.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Community Boards have been delegated the authority to both approve the location of and construction of structures on reserves providing the design is within the policy and budget set by Council and to remove trees on reserves within the policy set by Council.

8.2 These delegations can be found on pages 95 and 96 respectively in the Delegations Register.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.3 There is no legal context, issue or implication relevant to this decision.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 If approval is not given for the removal of the trees and building of a new temporary reservoir the Three-Waters project for the upgrade of water supply in Akaroa cannot go ahead.

Attachments Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

James McDuff - Aboricultural Advisor

Marie Holland - Project Manager

Stuart McLeod - Property Consultant

Angus Smith - Manager Property Consultancy

Approved By

Brent Smith - Acting Head of Three Waters

Te Pātaka o Rākaihautū Banks Peninsula Community Board

08 May 2023

11. Te Pataka o Rakaihautu Banks Peninsula 2022-23 Discretionary Response Fund: Living Streams Community Nursery - Irrigation System; The Loons Club - ANZAC Day Commemoration Celebration in Lyttelton; Akaroa District Promotions - Contingency Funding
Reference / Te Tohutoro:	23/489924
Report of / Te Pou Matua:	Philipa Hay, Community Development Advisor, Philipa.hay@ccc.govt.nz;
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Te Pātaka o Rākaihautū Banks Peninsula Community Board to consider an application for funding from its 2022-23 Discretionary Response Fund from the organisations listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
65333	The Living Streams Community Nursery Trust	Irrigation System – purchase and installation	$5,000	$4,000
65698	The Loons Club Incorporated	ANZAC Day Commemoration Celebration in Lyttelton	$500	$500
65048	Akaroa District Promotions Incorporated	Contingency Funding	$5,000	$4,000

1.2 There is currently a balance of $37,056 remaining in the fund

2. Staff Recommendations / Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approves a grant of $4,000 from its 2022-23 Discretionary Response Fund to The Living Streams Community Nursery Trust towards an automatic irrigation system.

2. Approves a grant of $500 from its 2022-23 Discretionary Response Fund to The Loons Club Incorporated towards the ANZAC Day commemoration celebration in Lyttelton.

3. Approves a grant of $4,000 from its 2022-2023 Discretionary Response Fund to Akaroa District Promotions Inc. towards operational funding to enable a review of purpose and identification of potential funding opportunities.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 Living Streams Community Nursery Trust:
The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of 'Meeting the challenge of climate change through every means available'. It will provide capacity for increased production of plants grown from locally sourced seed for community groups and individuals by ensuring a sustainable water supply.

3.2 The Loons Club Incorporated:
The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of 'Enabling active and connected communities to own their future'. It will provide support for celebration of our identity through heritage, and by contributing towards connectedness and a strong sense of community.

3.3 Akaroa District Promotions Incorporated:
The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of 'Enabling active and connected communities to own their future'. It will contribute to a prosperous economy.

Decision Making Authority Te Mana Whakatau

3.4 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.4.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.4.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.5 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.6 The level of significance was determined by the number of people affected and/or with an interest.

3.7 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.8 At the time of writing, the balance of the 2022-23 Discretionary Response Fund is as below.

Total Budget 2022/23	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$56,406	$19,350	$37,056	$28,556

3.9 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.10 The attached Decision Matrices provide detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Living Streams Community Nursery Trust - Irrigation System	23/565744	66
b ⇩	The Loons Club Incorporated - ANZAC Commemoration Celebration in Lyttelton	23/565651	67
c ⇩	Akaroa District Promotions - Contingency Funding Matrix	23/582134	68

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Philipa Hay - Community Development Advisor

Andrea Wild - Community Development Advisor

Rym Lamrani - Community Development Advisor

Jane Harrison - Community Development Advisor

Trisha Ventom - Community Recreation Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Te Pātaka o Rākaihautū Banks Peninsula Community Board

08 May 2023

12. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - May 2023
Reference / Te Tohutoro:	23/209255
Report of / Te Pou Matua:	Penelope Goldstone, Community Governance Manager, Penelope.Goldstone@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report for May 2023.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity

Detail

Timeline

Strategic Alignment

Lyttelton Recreation Ground

Planning continues to re-configure the fields at the Lyttelton Recreation Grounds. This includes connections to and from the area, proposed facilities and layouts.

On-going

3.2 Community Funding Summary

3.2.1 2022/23 Discretionary Response Fund

· Te Pātaka o Rākaihautū Banks Peninsula Community Board Discretionary Response Fund has an unallocated balance for 2022/23 of $37,056. The Board's Youth Development Fund is allocated directly from Discretionary Response Fund.

· 2022/23 Youth Development Fund – One application since the Board's 11 April meeting was received and allocated funding, approved by delegation:

· Edward Lopas from the Wairewa Subdivision, was allocated a grant of $300 towards the World Under 23 Rowing Championships, 17 - 24 July 2023 in Plovdiv, Bulgaria.

· The 2022/23 Discretionary Response Funding Summary is attached for record purposes. (Attachment A).

3.2.2 2023/24 Strengthening Communities Fund – This is the annual funding round for Board grants. This fund closed for applications at midnight on Friday 14 April 2023 with nearly 30 applications received for the Banks Peninsula Ward and with requests totalling over $420,000. Groups may apply for operational or project costs incurred in the provision and delivery of their initiative/s for the timeframe 1 September 2023 to 31 August 2024, however multi-year funding for up to three years may be approved. Allocation decisions are made in August by the Board.

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· Norman Kirk Pool, Lyttelton - The total pool participations for this summer season, 2022/23 was 8,060. This compares to 7,289 participations for the previous season 2021/22, an increase of 771 participants. This includes the delivery of two successful pool parties and the community led Hydro-Cise programme provided for older adults. The new season commences November 2023.

· Draft Community Board Plan 2023-25 – The Board held a workshop on 11 April 2023 to consider the community feedback on the Board’s Draft Community Board Plan. The Board will be adopting the plan at its 8 May 2023 meeting.

· Start Work Notices – Various Start Work Notices have been sent to the Board throughout the month. All Board area and city-wide start work notices can be found at: https://ccc.govt.nz/transport/works..

3.3.2 Council Engagement and Consultation.

· Christchurch City Council’s Draft Annual Plan 2023/24 – Attached is the Board’s submission to the Council’s Draft Annual Plan 2023/24. (Attachment B).

· Have your Say – at the time of writing the report the following consultations were open within the Community Board Area and city-wide consultation:

Topic	Closing Date	Link
Little River Wairewa dog exercise area trail	8 May 2023	https://ccc.govt.nz/the-council/haveyoursay/show/554

3.4 Governance Advice

3.4.1 Board Requests – The Board made the following requests at its 11 April 2023 Meeting:

· Request staff advice on the naming options for Reserve 1259.

· Request staff advice on the maintenance schedule to clear the Akaroa beaches of debris and what actions are carried out prior to a storm to alleviate the impact of debris being washed up on the streets and facilities in Akaroa.

· Agrees to write to Waka Kotahi New Zealand Transport Agency raising its concerns about road work sites being set up with no contractors working on site.

· Requests staff advice on the progress with addressing the issues and/or upgrading the Wairewa Little River public toilets.

· Requests staff advice on the Council applying to the Ministry of Business, Innovation & Employment Tourism Infrastructure Fund to upgrade the Wairewa Little River toilets, Takapūneke, and Britomart Memorial Reserve, Akaroa.

· Requests staff advice on progress of the communal fire storage for communities in Banks Peninsula project.

· Seeks staff advice on the seasonal removal of the bollards at Lyttelton Recreation Grounds to allow additional parking during the rugby season.

3.4.2 Board Briefings – The Board received the following briefings during April 2023:

· Review of Governance Partnership Agreement and Delegations.

· Draft Destination Management Plan Banks Peninsula Pre-Consultation.

· Akaroa Heartlands Activities.

3.4.3 Board Workshop – The Board held a workshop in April 2023 looking at the community consultation feedback on the draft Community Board Plan 2023-25.

4. Advice Provided to the Community Board

4.1 Electric Vehicle Charging Banks Peninsula – Memorandum in reply to the Board’s 11 July 2022: That the Te Pātaka o Rākaihautū Banks Peninsula Community Board request an update from staff on any planned additions of electric vehicle charging points on Banks Peninsula, including information on whether communities can fundraise and install their own points. (Attachment C).

4.2 Impact of Cruise Ships –Board letter in reply to the Board’s 13 February 2023 request: That the Te Pātaka o Rākaihautū Banks Peninsula Community Board agreed to write letter to the Ministers of Transport, Tourism and Climate Change to outline the environmental impact of cruise ships visiting Lyttelton/New Zealand and what steps can be taken. (Attachment D).

4.3 Customer Service Requests Report – providing an overview of the number of Customer Service Requests that have been received, including the types of requests being received and a breakdown of how they are being reported from 1 March 2023 to 31 March 2023 is attached. (Attachment E).

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	2022/23 Discretionary Response Summary - May 2023	23/552476	73
b ⇩	Te Pātaka o Rākaihautū Banks Peninsula Community Board Submission to the Council's Draft Annual Plan 2023/24	23/498685	74
c ⇩	Memorandum: Electric Vehicle Charging Banks Peninsula - 12 April 2023	23/528027	76
d ⇩	Letter to Ministers of Transport, Tourism and Climate Change on the Impact of Cruise Ships visiting Lyttelton/New Zealand	23/583531	78
e ⇩	Customer Service Requests - March 2023	23/564150	112