Agenda of Waitai Coastal-Burwood-Linwood Community Board

Waitai Coastal-Burwood-Linwood Community Board

13 April 2023

Unconfirmed

Waitai

Coastal-Burwood-Linwood Community Board

Open Minutes

Date: Monday 6 March 2023

Time: 4.30 pm

Venue: Boardroom, Corner Beresford and Union Streets,
New Brighton

Present

Chairperson

Deputy Chairperson

Members

Paul McMahon

Jackie Simons

Tim Baker

Kelly Barber

Celeste Donovan

Alex Hewison

Yani Johanson

Greg Mitchell

Jo Zervos

Christopher Turner-Bullock

Manager Community Governance, Coastal-Burwood-Linwood

941 8233

christopher.turner@ccc.govt.nz

www.ccc.govt.nz

Karakia Tīmatanga: Led by Paul McMahon.

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

There were no apologies.

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved CCBCC/2023/00011

That the minutes of the Waitai Coastal-Burwood-Linwood Community Board meeting held on Thursday, 9 February 2023 be confirmed.

Jackie Simons/Kelly Barber Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Birthright Canterbury Trust

Rhodora Sagles, on behalf of Birthright Canterbury Trust, provided the Board with an introduction and update on the Trust.

The Chairperson thanked Rhodora for her presentation.

4.2

New Brighton Olympic

Silvia Romero, on behalf of New Brighton Olympic advised the Board of the clubs dissatisfaction and concerns in relation to maintenance and line markings of their track/field at Rawhiti Domain.

The Chairperson thanked Silvia for her presentation.

Part B

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Refer the issues raised in the presentation in relation to field maintenance and line markings to staff for investigation and response back to the Community Board by way of InfoCouncil memorandum.

Attachments

a New Brighton Olympic Presentation

4.3

Sustain South Brighton

Sarah McKay and Samantha Fay, on behalf of Sustain South Brighton, addressed the Board in relation to safety concerns at the Bridge Street roundabout in South Brighton and were seeking a safety audit of the roundabout.

The Chairperson thanked Sarah and Samantha for their presentation.

Part B

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Refer the issues raised in the presentation in relation to a safety audit of the Bridge Street roundabout to staff for investigation and response back to the Board by way of InfoCouncil Memorandum.

Attachments

a Sustain South Brighton - Bridge Street Roundabout Improvement Project Handout

4.4

Graeme Dingle Foundation

Anne Hindson, on behalf of the Graeme Dingle Foundation provided the Board with an update and introduction to the Graeme Dingle Foundation.

The Chairperson thanked Anne for her presentation.

Attachments

a Graeme Dingle Foundation Presentation

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Proposed Bus Passenger Shelter at Bus Stop 39308 (190 Travis Road)

Community Board Resolved CCBCC/2023/00012 Original Officer Recommendation accepted without change

Part C

That the Waitai Coastal-Burwood-Linwood Community Board approve:

1. Pursuant to Section 339(1) of the Local Government Act 1974 and as shown on Agenda Attachment A, Plan TG135604, Issue 1, dated 1/8/2022:

a. The installation of a bus passenger shelter on the south west side of Travis Road (beside 190 Travis Road) commencing at a point approximately 116 metres north-west of its intersection with Wattle Drive and extending in a north-westerly direction for a distance of approximately 3.6 metres.

Celeste Donovan/Kelly Barber Carried

The meeting adjourned at 5.11pm and reconvened at 5.15pm.

8. Waitai Coastal-Burwood-Linwood 2022-23 Discretionary Response Fund Application - Bromley Community Association Incorporated
	Officer Recommendations / Ngā Tūtohu That the Waitai Coastal-Burwood-Linwood Community Board: 1. Approves a grant of $4,202 from its 2022-23 Discretionary Response Fund to Bromley Community Association Incorporated towards the purchase and installation of a motorised projector screen.
	Community Board Resolved CCBCC/2023/00013 Part C That the Waitai Coastal-Burwood-Linwood Community Board: 1. Approves a grant of $4,202 from its 2022-23 Discretionary Response Fund to Bromley Community Association Incorporated towards the purchase and installation of a motorised projector screen. Jackie Simons/Tim Baker Carried
	Community Board Resolved CCBCC/2023/00014 That the Waitai Coastal-Burwood-Linwood Community Board: 2. Seek clarification as to why the purchase and installation of a motorised projector screen was not included in the refurbishment of the building. 3. Seek advice as to any other needs in regards to air purification and technology requirements (smart technology for access/internet access/audio visual equipment) for the community centre. Yani Johanson/Tim Baker Carried

9. Community Board Representation on Outside Organisations and Committees - Marshland Hall Trust - Trustee Appointment
	Officer Recommendations Ngā Tūtohu That the Waitai Coastal-Burwood-Linwood Community Board: 1. Appoint Joanne Noble-Nesbitt as Trustee for the Marshland Hall Trust for the remainder of the 2022-25 term. 2. Appoint a member of the Board as Board liaison to the Woolston Development Project.
	Community Board Resolved CCBCC/2023/00015 Part C That the Waitai Coastal-Burwood-Linwood Community Board: 1. Appoint Joanne Noble-Nesbitt as Trustee for the Marshland Hall Trust for the remainder of the 2022-25 term. Kelly Barber/Greg Mitchell Carried
	Community Board Resolved CCBCC/2023/00016 That the Waitai Coastal-Burwood-Linwood Community Board: 2. Appoint Jackie Simons as Board liaison to the Woolston Development Project. Paul McMahon/Alex Hewison Carried

10. Waitai Coastal-Burwood-Linwood Community Board Area Report - March 2023

Community Board Resolved CCBCC/2023/00017 Original Officer Recommendation accepted without change

Part B

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receive the Waitai Coastal-Burwood-Linwood Community Board Area Report for March 2023.

Jo Zervos/Greg Mitchell Carried

11. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on matters of mutual interest:

· Oram Avenue Extension – request for information on how to progress the project.

· City Vacant Differential – encouragement to submit on the Draft Annual Plan to bring funding forward to financial year 2023.

· Upcoming Anzac Day Services – wreaths for services and an investigation into a flag for Aranui.

· City to Surf – New Brighton Road maintenance concerns.

· Correspondence to Police Area Commander to ask that the Linwood Neighbourhood Policing Team be extended to the Woolston area.

· Upcoming meeting attendance with Police

· Woolston Alcohol Ban – local businesses believe that since the implementation of the alcohol ban, there has been improvement in the area.

· Woolston Concerns – homelessness, vandalism and intimidation.

· New Brighton Community Safety – meeting attendance.

· Safety Expo requested in the future for an eastern suburb to include information on what resources are available for local businesses.

· New Brighton Information Centre – opening attendance.

· CRAF – updated requested.

· Organics Processing Plant – Upcoming Community Liaison Group Meeting.

· Draft Annual Plan – ward based information will be available online.

· Prestons Park – playground clean up.

· Upcoming trailer day event in Avondale.

· Avondale Public meeting attendance regarding flooding.

· Burwood East Residents’ Association – meeting attendance.

· Burwood/Mairehau Intersection – advocate to bring this forward in the Annual Plan.

Karakia Whakamutunga: Led by Paul McMahon.

Meeting concluded at 6.23pm.

CONFIRMED THIS 13TH DAY OF APRIL 2023

Paul McMahon

Chairperson

Waitai Coastal-Burwood-Linwood Community Board

13 April 2023

8. Avon Park Redevelopment Plan
Reference / Te Tohutoro:	23/161744
Report of / Te Pou Matua:	Robert Shelton, Project Manager Residential Red Zone Swantje Bubritzki, Senior Engagement Advisor
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 To approve the Development Plan for Avon Park.

1.2 This report has been staff generated, and approval is required in order to progress to Consent lodgement and Detailed Design.

1.3 The decision in this report is of medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined based on the likely high public interest and cultural/ecological considerations.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approve and adopt the Landscape Development Plan for Avon Park.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The lower terrace is low-lying and poorly draining. With climate change, maintaining the road, stopbank and sports field here will become more expensive over time. To address this, the plan proposes removing these aspects and returning the area to wetland.

3.2 Creating a wetland here will reduce the quantity of ‘usable’ open space available to the local community, and therefore it is proposed to upgrade the upper terrace in order to improve the quality and function of the remaining space.

3.3 Preliminary Design for this plan is now complete, and we are seeking approval prior to moving to the Resource Consent and Detailed Design phase.

3.4 As Avon Park was not ‘red-zoned’, approval of this project sits with the Community Board, rather than the Ōtākaro Avon River Corridor Co-Governance Committee. The project is being progressed by the red zone team however, as most of the lower terrace sits within the Ōtākaro Avon River Corridor Development Plan Boundary, and there is a critical overlap with stop-banking for flood protection.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Status Quo. Avon Park’s lower terrace provides a single, poorly drained field, which limits the amount of use during periods of heavy rain. The field is uneconomical to maintain given the size and location – a situation likely to worsen over time as water levels in the river rise and storms become more frequent. The play facilities are below specification and are scheduled for renewal in financial year 2027.

The advantage of this option is that it requires no CAPEX or resourcing from a delivery perspective, and maintains a situation that some in the community feel is acceptable. The disadvantages are increasing OPEX/maintenance costs over time, and lost ecological, hydrological and cultural and community opportunities. A further disadvantage is that in the future the road and stopbank would need to be raised, and it would be considerably more expensive to do this in the ‘status quo’ location than as shown in the current proposal.

4.2 Repair and upgrade. In order to address the drainage issues, the field needs to be raised slightly, and may need other drainage or surfacing improvements carried out.

Advantages would be as per the status quo option, but with increased playing hours available on the football field. Disadvantages would also be as per the status quo option, but with extra costs due to the field improvements.

5. Detail Te Whakamahuki

5.1 The Preliminary Design is summarised in Attachment A, and features the following key aspects:

· Closure and removal of Avonside Drive bordering the Park. ^{^[1]}

· Removal of the temporary stopbanks bordering this portion of road, and earthworks to tie in with the natural river terrace that runs through the Park.

· Creation of a low-lying vegetated area on the lower terrace that will flood at times.

· City to Sea Path connection linking Snell Bridge to Porritt Park, noting that Council has already approved the location of the pathway with Avon Park (CNCL/2021/00160).

· An upgraded play space and nature play areas

· Community gardens/orchard provision

· A grassed space for recreational activities

· Boundary fencing improvements

5.2 We note that the lower terrace playing field is used by Mainland football. We have an approval in principle to find the club a suitable alternative field, and relocate their lights at a suitable time (prior to their field being removed). There will be ongoing engagement to achieve this.

5.3 It is also noted that there is significant social housing in the surrounding area, and the plans have been developed in consultation with both the Ōtautahi Community Housing Trust (OCHT) and Kāinga Ora. The consultants are doing some ‘pro bono’ work to help address issues on the OCHT site, which could lead to improvements at that facility that would benefit the Park.

6. Community Views and Preferences Ngā mariu ā-Hāpori

Public Consultation Te Tukanga Kōrerorero

6.1 Early engagement with key stakeholders and community groups started in December 2022.

6.2 A drop-in session was held on 7 December 2022 at Avon Park and attended by approximately 25 people. Information on the draft plans and the upcoming consultation were shared, and attendees were encouraged to sign-up to the Ōtākaro Avon River Corridor e-newsletter. Feedback on the Park plans were overwhelmingly positive, although there were some concerns raised around the road closure.

6.3 Public consultation on the Avon Park redevelopment started on 10 February and ran until 10 March. An email was sent to 42 key stakeholders, including the Avon Ōtākaro Network, the local sport and water sport clubs, adjacent resident associations and community trusts, local schools and housing providers, disability sector organisations, and groups with an ecological focus. Stakeholders were provided with a link to the Have Your Say webpage https://ccc.govt.nz/the-council/haveyoursay/show/569. The consultation was promoted in the Ōtākaro Avon River Corridor e-newsletter, which at the time had 305 subscribers.

6.4 The consultation was posted on Newsline (on 10 February) and on the Council Facebook page (on 10 February and 7 March), inviting submissions on the Have Your Say webpage. We received three media queries about the consultation, with stories published in Radio NZ, https://www.rnz.co.nz/news/national/484085/feedback-sought-over-wildlife-refuge-and-wetland-in-christchurch-s-red-zone, The Press https://www.stuff.co.nz/the-press/news/131222158/council-proposes-51m-development-of-christchurch-river-red-zone-park, and The Star, Otago Daily Times https://www.odt.co.nz/star-news/star-christchurch/wildlife-refuge-wetland-feedback-sought.

6.5 Between 10 and 13 February, 200 consultation documents were delivered to households in close proximity to Avon Park – specifically on Kerrs Road (between Avonside Drive and Wainoni Road), along Torlesse Street, and on Avonside Drive (between Torlesse Street and Gayhurst Rd). Documents were available at Shirley Library, Aranui Library, Avebury House, Riverlution Eco Hub and Te Hononga Civic Offices. A further 400 flyers, directing people to the Have Your Say page, were delivered to the wider area potentially affected by the proposed road closure of Avonside Drive, which was included in the consultation.

6.6 During the consultation period, a community-led drop-in session by the Dallington Residents Association was held on 11 February at Dallington Landing, attended by approximately 40 people.

Summary of Submissions Ngā Tāpaetanga

6.7 Submissions were made by four recognised organisations, one business and 107 individuals. All submissions are available in the first column of Attachment B, and a summary is included below.

6.8 The majority of submitters (76, 68%) expressed supportive views and sentiments of the comprehensive redevelopment of Avon Park and the surrounding pockets of regeneration area. A smaller proportion of submitters expressed support of specific features only (11, 11%) or were neutral in their submission (13, 11%). A minority of submitters did not support the Avon Park redevelopment (12, 10%).

6.9 Across all submitters, key themes for supporting the redevelopment included:

· Restoration of nature and ecology/wetland (36) and wildlife habitat (13)

· Increased attractiveness and usage of the area (20)

· Incorporation of the City to Sea pathway, and recreational biking and walking (13)

· The playground, including natural play features (13)

· The overall inclusiveness of the area, with diverse spaces and users (10)

· Mitigation of adverse weather impacts and flooding risk (8)

· The current risk of flooding (6)

6.10 Key issues raised by submitters that would further improve the park or were of concern, included:

· Retaining or moving the cricket net, sports and athletics grounds (6)

· Additional safety features (6)

· Additional play features (6)

· Ensure enough visitor parking (6)

· Reduce car parking/access and increase bike and mobility parking/access (5)

6.11 Key reasons why submitters did not support the redevelopment either entirely or in part were:

· Too expensive/spend money differently (8)

· Retain Avon Park as is, but consider parts of this proposal at alternative locations (7)

· Implement a more direct City to Sea pathway (6)

6.12 Throughout the consultation process, staff considered and responded to the key issues raised by submitters as summarised on the following page.

Issue raised by submitter(s)	Staff response
Issues raised that may lead to change
Suggestions of additional safety and play features	We will pass ideas onto the design team for consideration in the next round of detailed design and the consenting process, should the Community Board approve and adopt the preliminary design for this landscape plan. Some specific suggestions were for example outdoor activity equipment for adults. We agree that outdoor activity for adults is important. Due to vandalism concerns we are not yet promoting moveable fitness equipment in the red zone but this may come later as passive surveillance improves. We will pass the idea on to the design team to see if they can incorporate static fitness as part of the design.
Other issues raised
Route of the City to Sea Pathway is not direct enough	Direct travel is not the key driver of the city to sea route, which is a recreational path. We are seeking to balance ecology and recreation, and the lower terrace lends itself to a wetland area for a number of reasons. Where we are creating river-edge wetlands, we are typically diverting pathways to the rear, in order to maximise habitat potential.
The redevelopment is on the wrong side of the river/suggestions of alternative sites for the parts of the proposed development	This location works well for a wetland due to its levels and the terrace that cuts through the park. Porritt Park (a suggested alternative site) is planned for Trial Housing in the Regeneration Plan, although we are certainly seeking to improve the water quality of the former channel there shortly. There are wetlands planned on the western bank - these are quite a common feature of the Regeneration Plan.
Location of off road parking and it’s accessibility/bike parking	Off road parking, including accessible mobility parking, is intended to be provided east and west of the park - there will be provision for turning around as well as signage. The design will include links to the nearby paths, and planting/rocks/other measures to avoid cars parking on the grass. Bike stands will be included in the park design.
Retention or moving of the cricket and sports grounds	The lower terrace is low, and will get wetter over time with sea level and groundwater rise. We accept that relocating the recreation facilities is not ideal and will incorporate as much activity as possible into the upper terrace, while also working with the football club to relocate their lights to a different park. The Regeneration Plan makes provision for a new community park approximately 300m north across the Snell Place Bridge, and we will look to incorporate other recreation facilities there.

7. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

7.1 This proposal aligns with a number of the Strategic Priorities in Council’s Strategic Framework, including:

7.1.1 Meeting the challenge of climate change through every means available.

7.1.2 Ensuring rates are affordable and sustainable.

7.2 It is also in line with the goals and programmes of Kia tūroa te Ao Ōtautahi / the Christchurch Climate Resilience Strategy.

7.3 The plans also supports the Council's Long Term Plan (2021 - 2031):

7.3.1 Activity: Otakaro Avon River Corridor

· Level of Service: 6.8.12.1 Implementation of the Otakaro Avon River Corridor Regeneration Plan (Green Spine). Council-led capital investment - Progress integrated Green Spine programme (Parks, Water and Transport) as per the Implementation Plan.

Target: 90 % of approved work programmes delivered in the year funded.

Policy Consistency Te Whai Kaupapa here

7.4 The decision is consistent with Council’s Plans and Policies and is consistent with the direction from Central Government as contained in the Regeneration Plan.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

7.5 The decision involves a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture and traditions.

7.6 The decision involves a matter of interest to Mana Whenua and could impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

7.7 Mana whenua have made it clear that their primary outcome sought for the Ōtākaro Avon River Corridor is its return to a viable mahinga kai gathering space. To achieve this, significant improvements to the river margins and waterbody itself are required.

7.8 All scopes of work (including Avon Park) were reviewed and approved by Mahaanui Kurataiao prior to release to the market. Changes made via this process focused around a prioritisation of the Mahaanui Iwi Management Plan (IMP). Accordingly, the consultants have structured their design response around the objectives and principles of the IMP.

7.9 This project has been socialised at a high level with the Ōtākaro Avon River Corridor Co-governance committee, but feedback not formally sought as they are not the approving body. The plans received general acknowledgement however, that the plans are in line with the wider mahinga kai aims for the Corridor.

7.10 Further cultural input would be obtained via Mahaanui Kurataiao as part of the developed design and consenting process.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

7.11 With flood events predicted to become more common, the general approach in the Corridor is to push the stopbanks away from the river, allowing the greatest possible floodplain. The lower terrace will return to its former function as a floodplain, allowing more capacity during flood events. Conversely, rebuilding the road and stopbank at the river’s edge here would limit the area’s ability to ‘soak up’ flooding.

7.12 Along similar lines, continuing to maintain and operate a playing surface in this location will become more difficult and expensive over time.

7.13 A vegetated wetland is a carbon sink, whereas a grassed surface requires ongoing mowing.

7.14 As sea level rises, the ‘saltwater wedge’ will move upstream, and into this area. This term refers to the concentration of salt in the water at which inanga will spawn, if presented with the right riverbank conditions. The plans for the lower terrace set the conditions for this habitat to occur.

7.15 Implementation of the City to Sea Pathway, facilitated by this project, will give the local community a greater range of active transport options, which could lead to a reduction in car trips.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

7.16 The City to Sea Pathway will provide greatly improved accessibility to the play space, toilet and recreational activities in the Park.

7.17 We have been working with the Disability Advisory Group (DAG) and will continue to do so as details progress to ensure accessibility for as many users as possible.

8. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

8.1 Cost to Implement and Funding Source. Total costs to remove the road and stopbank, remove contaminated material, carry out the stopbank tie-ins, create the lower terrace wetland and implement the upper terrace improvements are estimated at $5.275 million.

8.2 Of this, $2 million has been funded externally by the Christchurch Earthquake Appeals Trust (CEAT) for works on the upper terrace.

8.3 The remainder ($3.275 million for the road removal and lower terrace works) is funded from the Ōtākaro Avon River Corridor Community Spaces and Landings line of Council’s Long Term Plan. Parent funding for this project has come from the Christchurch Regeneration Acceleration Facility (CRAF), who have funded $40 million across three work streams; City to Sea Pathway, Ecological Restoration and Community Spaces and Landings.

8.4 Maintenance/Ongoing costs. There are no additional ongoing costs associated with the redevelopment of the park as the Parks operational team already maintain the park. The upgrading of the park would likely provide long term OPEX savings as the maintenance and repair costs for a small park and sports field at the end of its life cycle are higher than maintaining a new purpose built space with modern equipment.

9. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

9.1 A decision is able to be made under the powers delegated to Community Board under the Local Government Act 2002.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

9.2 There is no legal context, issue or implication relevant to this decision.

10. Risk Management Implications Ngā Hīraunga Tūraru

10.1 This project is part-funded by a contribution from the Canterbury Earthquake Appeal Trust. Council has a funding agreement that stipulates when funding needs to be committed. Failure to meet the agreed milestones within the funding agreement may put that funding at risk.

10.1.1 Timely progression of the changes will mitigate this risk.

10.2 Climate related risks.

10.2.1 These will be mitigated in detailed design processes.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Avon Park Development Plan	23/460235	25
b ⇩	Avon Park Full Submission Schedule	23/483753	76

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Rob Shelton - Project Manager, Residential Red Zone

Swantje Bubritzki - Senior Engagement Advisor

Approved By

David Little - Manager Residential Red Zone

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizens & Community

Waitai Coastal-Burwood-Linwood Community Board

13 April 2023

9. Legal stopping of Avonside Drive between Kerrs Road and Wainoni Road, as well as Kerrs Road north of #144
Reference / Te Tohutoro:	23/428080
Report of / Te Pou Matua:	Rob Shelton, Project Manager Residential Red Zone Angus Smith, Manager Property Consultancy Swantje Bubritzki, Senior Engagement Advisor
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 The purpose of this report is to update the Waitai Coastal-Burwood-Linwood Community Board on the results of consultation regarding the partial stopping of Avonside Drive and Kerrs Road, in order to allow the Board to formulate their recommendation to Council on this matter.

1.2 This report has been staff generated.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board recommend to Council that it resolve to:

1. Commence the road stopping process under the Local Government Act 1974 procedure for:

a. Avonside Drive between Kerrs Road and Wainoni Road, and

b. Kerrs Road north of #144

2. In the event that there are no objections received through the road stopping procedure authorise staff to complete the road stopping.

3. In the event there are objections, authorise staff to manage those in accordance with the Local Government Act procedures.

4. Delegate authority to the Property Consultancy Manager to do all things necessary at his sole discretion to manage and conclude any of the actions required from resolutions 1 to 3 above.

5. Reduce the speed limit to 30km/h along Torlesse Street, Braemar Place and Kerrs Road north of Wainoni Road at the same time (or before) the closure.

6. Install traffic counters on Torlesse Street following the closure.

7. Request that officers re-engage with residents around suitable mitigation measures if traffic counts on Torlesse Street are found to be higher than reasonable for a local road, and report back to the Waitai Coastal-Burwood-Linwood Community Board.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 This report forms part of the process to implement Council’s resolution below, from the meeting held on 12 October 2021.

Council Resolved CNCL/2021/00160

That the Council:

4. Requests that, as part of the land titles reconfiguration process being undertaken in the Otakaro Avon River Corridor pursuant to the Global Settlement Agreement, Land Information New Zealand use the powers of the Greater Christchurch Regeneration Act 2016 to legally stop the following portions of the road (thereby revoking the public legal road status) for the following:

a. from 748 Avonside Drive to 836 Avonside Drive (Kerrs Road intersection) as detailed in the Ōtākaro Avon River Corridor Regeneration Plan.

b. from 842 Avonside Drive to Bickerton Reserve (Wainoni Road intersection), following appropriate public notice.

c. from 144 Kerrs Road to the intersection Avonside Drive, following appropriate public notice.

5. Request staff report back to Council the outcome of the consultation process for recommendations 4b & 4c before making any requests to Land Information New Zealand seeking the legal stopping of those roads.

3.2 We have now completed consultation on 4b and 4c as above, and are reporting results and recommendations.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Status quo. Due to earthquake subsidence, the portion of Avonside Drive between Kerrs Road and Wainoni cannot drain for portions of the day. This means that flooding is common after rain, presenting a safety hazard and increasing operating costs due to reactive traffic management. Flooding also increases maintenance costs as the surface deteriorates more quickly due to the regular standing water. The road surface is in poor condition, meaning that resurfacing will likely be required soon under the status quo option.

4.2 Lift road to fix drainage issues. To fix the current issues and futureproof for sea level rise, another option would be to lift the road. This would be in the order of one metre if separated from the stopbank, or over two metres if the stopbank were built into the road. High level estimates put the cost of these works (over and above baseline stopbank costs) at around $8-9 million, with more detail in Section 5.

5. Detail Te Whakamahuki

5.1 The current status of these roads is shown in Figure 1 overleaf.

Figure 1: Current status of roads affected by this proposal.

5.2 The section of Avonside Drive that runs from 748 Avonside Drive to the Kerrs Road intersection (noted as 4a in the Council Resolution) has been legally stopped.

5.3 This stopping formed part of the Regeneration Plan, and was subsequently reflected in the District Plan, however our experience with its temporary closure for the Snell Bridge construction was that it resulted in detouring traffic from the eastern portion of Avonside Drive along Torlesse Street (a local road).

5.4 This report deals with the proposed stopping of the eastern portion of Avonside Drive out to Wainoni for financial, ecological and cultural reasons, as well as reducing the traffic impacts of a partial closure on Torlesse. It also proposes a stopping of the northern portion of Kerrs Road (beyond the last house) to allow for overnight gating to reduce illegal activity.

Avonside Drive (Kerrs to Wainoni)

5.5 This section of Avonside Drive runs adjacent to the Avon Ōtākaro River, and its stormwater system discharges directly into the waterway, with the outlet pipes below the high tide level.

5.6 When rainfall coincides with mid to high tide levels in the river, the road floods as it cannot drain. This situation will worsen over time as the sea level rises. Due to the regular flooding, the road surface is in poor condition and requires ongoing maintenance.

Figure 2: Avonside Drive. Looking West towards Kerrs Road

5.7 Maintenance and replacement of the road and stopbank are costs that could be either avoided or reduced by removing the road.

5.8 The value of stopbank cost avoidance has been estimated at $5.8 million should this road be stopped and eventually closed, as it is cheaper to build stopbanks further from the river’s edge.

5.9 There would be a further $2-3 million involved in rebuilding the road, although this sum is indicative as work has not been done to accurately determine the required level that this road would need to be build up to and what engineering would be required to achieve this.

5.10 Additionally, removal of the road would allow the stopbanks to be pushed back which would increase space available for the future Stormwater Management Area immediately to the south. The Three Waters team have assessed the broader engineering benefits of this, which is attached as Attachment A.

5.11 Ecological and cultural benefits associated with removing the road and pushing the stopbank back have also been assessed, and they include:

5.11.1 A reduction of road runoff pollutants (oil, heavy metals, brake pad material and the like), improving local water quality.

5.11.2 Ability for the riverbank to be naturalised and planted. As saltwater moves into this reach over time, this would allow inanga habitat along the margin, which would be impossible if the stopbanks were to run along the river’s edge.

5.11.3 Ability for tree planting along the river margin, which would shade the water, lowering its temperature and subsequently increasing ecological habitat.

5.11.4 Resultant improved mahinga kai opportunities, which is the primary cultural driver for the River Corridor. Further detail on this aspect is included in Section 6.

5.12 The Transport team have reviewed the proposal and their advice (including modelling) forms Attachment B. A summary is:

5.12.1 Traffic speeds are high on this portion of the road, but volumes are relatively low.

5.12.2 If this road were to be stopped, traffic would divert down Wainoni Road, which is an arterial and designed to handle high flows. The increase in traffic would not result in significant impacts on travel times.

5.12.3 Changes to traffic on other parts of the road network are not expected to be significant.

5.13 While modelling does not indicate significant increases, staff recommend the following mitigations be implemented to reduce concerns noted by some residents of Torlesse Street:

5.13.1 Reduce speed limit to 30km/h along Torlesse Street, Braemar Place and Kerrs Road north of Wainoni Road. This is already proposed as part of the Safe Speed Neighbourhoods project, but would be brought forward to align with the closure.

5.13.2 Install traffic counters on Torlesse Street following the closure.

5.13.3 If counts are found to be higher than reasonable for a local road, re-engage with residents around further mitigation measures. These could include exploring options for traffic calming or full or partial cul-de-sacs.

Kerrs Road (north of #144)

5.14 Stopping of this portion of road is linked to the Avonside Drive decision, as this would effectively become a long cul-de-sac at night. Our experience is that cul-de-sacs in the red zone attract a range of undesirable activities, many of which incur costs of clean-up to Council.

5.15 Stopping the road would allow a gate to be installed past access to the last house (#144), which would be locked at night to prevent this behaviour. At other times, the road would remain open to service Porritt Park and the flatwater clubs domiciled there.

6. Community Views and Preferences Ngā mariu ā-Hāpori

Public Consultation Te Tukanga Kōrerorero

6.1 Public consultation on this proposal was completed in conjunction with the consultation on the redevelopment of Avon Park. A detailed summary of submissions and staff responses to the issues raised is available in Attachment C, with an overview provided below.

Summary of Submissions Ngā Tāpaetanga

6.2 Regarding the legal road stopping, 111 groups and individuals made submissions. The majority of submitters – both local and from the wider community – supported the proposed road stopping (64, 58%). Submitters thought closing the road, would have the following positive outcomes:

· Improved safety and limited speeding/racing (19)

· Protection/restoration of nature and recreational space (17)

6.3 Submitters also felt that there were satisfactory alternative routes (10), that the current use of the road did not warrant it’s staying open (7), and that the road is prone to flooding (6).

6.4 A smaller proportion of submitters expressed neither support nor opposition (24, 21%), but raised issues and concerns.

6.5 The remainder of submitters – again local and from the wider community – did not support the proposed road closure, (23, 21%), for varying reasons. The issues raised were shared among supporters and non-supporters of the road stopping, so the following table outlines issues raised across all submitters, grouped by preference:

Raised issues and concerns	Supportive	Neutral	Opposed	Total
Reducing access/parking for the water sports clubs / Kerrs Reach to daylight hours	6	11	6	23
Increasing traffic on surrounding streets, particularly Torlesse St / Kerrs Rd	3	5	6	15
Losing direct route/thoroughfare for cars and cyclists	1	2	7	10
Management of the gate at Kerrs Rd to prevent access at night	1	1	4	6
Increased risk at intersections, such as Kerrs Rd/Wainoni Rd or Avonside Drive/Gloucester St/Retreat Rd	1	0	4	5

6.6 We have reviewed the issues and concerns with the Transport team.

6.7 The access/gate issues can be dealt with operationally, and previous modelling has checked the intersection safety. While this is a direct route to some locations, there are suitable alternatives available.

6.8 The most salient point identified is the risk of increased traffic on Torlesse Street. Our modelling is not showing significant increases, however to alleviate the concerns raised by respondents, we are recommending the mitigation measures described in 2.5 to 2.7 above.

6.9 A table of all submissions received is available in the second column of Attachment D.

7. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

7.1 :

7.1.1 Activity: Otakaro Avon River Corridor

· Target: 90 % of approved work programmes delivered in the year funded Policy Consistency Te Whai Kaupapa here

7.1 The decision is consistent with Council’s Plans and Policies, and any stopping process would follow the requirements of the Council’s Road Stopping Policy (The Policy).

7.2 The Policy provides for the stopping of a road initiated by a Council business unit to meet Council policies or strategies.

7.3 Road Stopping is the legal process to change the status of road to fee simple land. Once a road is legally stopped the land can be retained, sold or transferred for an alternative use. The road stopping process is governed by either the Local Government Act 1974 or the Public Works Act 1981. The statutory process used in relation to a particular application is governed by the Policy.

7.4 The Policy provides that The Local Government Act 1974 road-stopping procedure will be adopted if one or more of the following circumstances apply:

7.4.1 Where any public right of access to any public space could be removed or materially limited or extinguished as a result of the road being stopped; or

7.4.2 If it is found through the review process that the road stopping could injuriously affect or have a negative or adverse impact on any other property; or

7.4.3 The road stopping is, in the judgment of the Council, likely to be controversial; or

7.4.4 If there is any doubt or uncertainty as to which procedure should be used to stop the road; or

7.4.5 The Public Works Act 1981 process is not able to be used, or is not used.

7.5 It is considered given the circumstances this road stopping should be undertaken using the Local Government Act 1974 procedure rather than the Public Works Act 1981.

7.6 Section 342 of The Local Government Act 1974 provides the power for councils to stop roads and sets out in schedule 10 of the Act the manner in which that is to be undertaken.

7.7 The process in schedule 10 is prescriptive. In summary that sets out a notification period of 40 days with specific associated undertakings. If no objections are received the council may by public notice declare that the road is stopped. If objections are received those together with the plans and description of the proposed alterations will be referred to the Environment Court for determination.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

7.8 The decision involves a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture and traditions.

7.9 The decision involves a matter of interest to Mana Whenua and could impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

7.10 Mana Whenua have made it clear that their primary outcome sought for the Ōtākaro Avon River Corridor is its return to a viable mahinga kai gathering space. To achieve this, significant ecological improvements to the river margins and waterbody itself are required.

7.11 Removal of this portion of road would reduce pollutants and allow the riverbank to be naturalised, with habitat benefits as noted earlier.

7.12 Accordingly, the Ngāi Tahu rūnanga kaitiaki committee are supportive of removing the road.

7.13 Road stopping in this area was also presented to the Ōtākaro Avon River Corridor Co-governance Establishment Committee at workshops in February and March 2023, receiving favourable feedback for the reasons noted above.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

7.14 Water levels in this portion of the river are influenced by the tide, meaning that over time the drainage issues will become worse. It also means that any lifting of the road will need to be futureproofed for further rises and will require significant fill and engineering.

7.15 With flood events predicted to become more common, the general approach in the corridor is to push the stopbanks away from the river, allowing the greatest possible floodplain. Rebuilding the road and stopbank at the river’s edge here would limit the area’s ability to ‘soak up’ flooding.

7.16 The engineering required to rebuild this road and add a river edge stopbank would have a significant carbon footprint, which could be avoided.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

7.17 This portion of Avonside Drive is not particularly accessible – with no functional footpaths, and the only ‘non-car’ access being a narrow gravel track at the top of the temporary stopbank.

7.18 Removal of the road would allow space for a walking/cycling connection here out to Wainoni Road.

8. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

8.1 Cost to Implement. As this report seeks a legal stopping only, there is no specific cost for Council to implement the physical works. There would be relatively minor survey and legal costs.

8.2 Maintenance/Ongoing costs. There are no specific ongoing costs associated with the legal stopping. Closure and removal of the road would save ongoing OPEX, as noted earlier.

8.3 Funding Source. Surveying costs associated with stopping the road would be covered out of Parks Red Zone CAPEX budgets, following the Council resolution to progress this aspect. Future removal costs (and any Environment Court process) would likely be included in the future stopbank and Stormwater Management Area project, as closure of this road benefits that project.

Other He mea anō

8.4 There are no other aspects to consider.

9. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

9.1 In respect of the road stopping the powers and procedures set out Section 342 and schedule 10 of the Local Government Act 1974 will be used.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

9.2 The legal consideration is referred to above and as set out above in sections 7.1 to 7.7.

10. Risk Management Implications Ngā Hīraunga Tūraru

10.1 As this decision relates to the legal road stopping process, there is a risk that if there are objections, thereby having the determination referred to the Environment Court, that the final determination will be out of Council’s control.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Avonside Drive Partial Closure Stopbank Impacts	23/451667	126
b ⇩	Avonside Drive Partial Closure Traffic Modelling	23/451668	129
c ⇩	Avonside Drive Partial Closure Consultation Summary	23/452576	136
d ⇩	Avonside Drive Partial Closure Full Submissions Table	23/483798	140

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Rob Shelton - Project Manager, Residential Red Zone

Swantje Bubritzki - Senior Engagement Advisor

Angus Smith - Manager Property Consultancy

Approved By

David Little - Manager Residential Red Zone

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizens & Community

Waitai Coastal-Burwood-Linwood Community Board

13 April 2023

10. Proposed Unsolicited Property Acquisition by the Crown - Part 502 Ferry Road
Reference / Te Tohutoro:	23/200272
Report of / Te Pou Matua:	Barry Woodland, Property Consultant, Sustainable City Growth & Development (barry.woodland@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 The purpose of this report is to consider the potential acquisition of land at 502 Ferry Road from the Council by the Crown/ Ministry of Education (the Crown). The land (Part 502 Ferry Road) has been leased to the Te Waka Unua School (formerly Woolston School) for school grounds purposes since 2010. The Crown now wish to purchase the land for the Te Waka Unua School (the School) to future proof its ability to respond to future roll growth predictions and to ensure the provision of quality educational services and activities to the local school community. This report has been written to seek a recommendation from the Waitai Coastal-Burwood- Linwood Community Board to the Council that it agrees to deal unilaterally with the Crown, and agrees to the sale of the land to the Crown at market value subject to public consultation.

1.2 The report is staff generated and originates from a formal unsolicited request from the Crown to the Council to purchase the land for educational purposes for Te Waka Unua School.

1.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by an assessment determining that the matter is of a local nature, the land has been leased to the School for school grounds use for over 10 years and supports the School contributing to the continued educational empowerment and strengthening of the local Woolston community. The land is not categorised as a strategic asset. Its disposal will not affect current levels of service.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board recommends that the Council:

1. Approves the acquisition by the Crown of approximately 950m² of land at 502 Ferry Road (described as Pt RS 32 and held in Record of Title CB204/99 and shown as Section 1 on the plan at paragraph 5.3) for educational purposes, subject to;

a. Public consultation in accordance with Section 138 Local Government Act 2002,

b. The sale to be at market value as determined by an independent registered valuer,

c. The Crown being responsible for securing any and all required resource, building or other statutory consents required to operate from the Land.

2. Resolves to depart from policy and deal unilaterally with the Crown.

3. Authorises the Manager Property Consultancy to negotiate, conclude and administer all the agreements necessary to facilitate the recommendations above on terms and conditions acceptable to him, and in doing so make any decisions necessary to give effect to this.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The parcel of land has been leased to, and developed by, the School since 2010. Acquisition of the land by the Crown will transfer full responsibility and cost liability for maintenance, rates and other outgoings to the Crown.

3.2 Given the land’s extended and established use for school ground purposes and its landlocked nature, its acquisition by the Crown, as incumbent occupier, represents an appropriate, effective and efficient use of a Council asset which is no longer required for operational purposes.

3.3 Advantages:

· Transfers ownership of an under-utilised (by Council) asset to the Crown where it will be valued.

· Enables and contributes to the ongoing educational empowerment and strengthening of the local Woolston community.

· Enhances the partnership relationship between the Council and the Crown.

· Builds on the Council’s recent initiative to transfer ownership of the adjacent former Woolston community building to the School.

· Provides greater certainty and autonomy for the School.

· Provides greater flexibility for the School to develop appropriate facilities in response to roll-growth projections.

· Ownership of the land provides improved access for programme delivery and funding sources.

3.4 Disadvantages:

· Loss of potential public open space.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Retain the Status Quo: The land will continue to be leased to and occupied by the School for school grounds purposes. The Council would retain ownership of the land asset. The Parks Unit do not have an operational use for the land as the balance of Woolston Park and other nearby parks adequately service public parks provision in the immediate area.

As there is no Council operational use for the land the option to dispose of the land for a valuable educational/community purpose is considered a more effective and efficient use of an under-utilised Council asset.

4.2 Council declares the land surplus for sale: In the unlikely event of the existing ground lease to the School being terminated (either by default or at the request of the School) the Council could declare the land surplus for sale (subject to public consultation and offer-back to the Crown). Potential uses for the site (aside from Council / open space park / school use) would be limited given its proximity to the park and the former Woolston Community Centre building and restricted access to Ferry Road.

Not considered a practical option.

5. Detail Te Whakamahuki

The Land

5.1 502 Ferry Road comprises ten separate parcels which collectively form Woolston Park, outlined in red below.

5.2 The parcel which is the subject of this report is referred to as Pt RS 32 in the plan above. It is held in Record of Title CB204/99, extends to some 1392m2, is administered as a park pursuant to Section 138 Local Government Act (LGA) 2002, and is currently leased to the School.

5.3 That part of Pt RS 32 which is subject to the proposed acquisition by the Crown is referred to as Section 1 in the plan below and has an area of around 950m2 (“the Land”).

5.4 Section 1 is essentially landlocked by the school to the west and south and Woolston Park to the east and north. The existing pedestrian access (for the school) from the northern end of the Land across Woolston Park to Ferry Road is preserved as is access around the perimeter of the former Woolston Community Centre building (located to the north-east of Section 1 in the plan above).

5.5 The Land has been occupied and developed by the School for ‘school grounds’ since 2010 on a lease which expires in 2045.

5.6 There are no encumbrances registered against the title and the Land is not subject to the Ngāi Tahu Claims Settlement Act 1998.

5.7 The Land is currently zoned Open Space Community Parks which provides for formal and informal recreation activities.

5.8 With regard to the former Woolston Community Centre building, the Council recently resolved to deal unilaterally with the School in gifting them the ownership of this building on the basis that it:

“is better utilised by Te Waka Unua School as a meeting place to support the varied needs and priorities across the local school community by providing a separate space to engage with parents, children, support services, agencies and the wider community and making it available for members of the public to utilise when not in use for school purposes”. A copy of the Council resolution (CNCL/2022/00049) is appended as Attachment A.

5.9 The School’s ownership and use of this building is subject to a ground lease from the Council which expires in 2055. The Council has a first right of refusal to take the building back should the School no longer require it for their services.

Asset – Value and Current Cost to the Council

5.10 The market value of, and purchase price for, the Land will be assessed by an independent registered valuer.

5.11 The current costs to the Council of retaining the Land are nominal as the ground lease provisions require the School to be responsible for the maintenance of the school grounds.

5.12 There are no Council assets or utilities in or on the Land.

The Proposal

5.13 The Council has received an unsolicited proposal from the Crown to acquire that part of the Council owned property referred to above for education purposes associated with Te Waka Unua School (refer Attachment B).

5.14 In support of the proposal the Crown has commented that:

“it is considered that there will be significant roll growth at the school as a result of both anticipated infill / intensification of housing within the local area, along with increases in the share of local students attending the school. There is also a need to expand Bilingual education provision across the network, of which the school is a provider. The additional land is currently already being used by the school as play space and could enable future expansion of classrooms for both English and Maori Medium education at the school”.

5.15 The proposed land acquisition by the Crown does not affect the Council’s level of service in terms of park provision. Woolston Park will still extend to some 3.3 hectares and continue to provide the current recreation opportunities. The proposal promotes the effective and efficient use of Council assets and enhances its relationship with the Crown.

5.16 Dealing unilaterally with the Crown recognises that the Land has been leased and utilised by the School since 2010 and that there are no other practical users of the Land (internal or external) as the Land is effectively landlocked. Provision exists for the Land to be taken back by the Council if the School no longer require it (refer paragraph 8.3).

Disposal of Council Owned Property – Criteria

5.17 Any disposal is to be in a manner as set out in the Council’s policies and normal practices, i.e.:

· Policy: to publicly tender properties for sale unless there is a clear reason for doing otherwise.

· Practice: in an open, transparent, well-advertised and public manner at market value.

Assessed against:

· Is the property still required for the purpose for which it was originally acquired? No

· Does the property have special cultural, heritage or environmental values that can only be protected through public ownership? No

· Is there an immediate alternative public use / work / activity in a policy, plan or strategy? No

· Are there any strategic, non-service delivery needs that the property meets and that can only be met through public ownership? No

· Are there any identified unmet needs, which the Council might normally address, that the property could be used to solve? And is there a reasonable pathway to funding the unmet need? No

Dealing Unilaterally

5.18 The Crown’s proposal is in effect an unsolicited proposal requesting the purchase of a Parks asset.

5.19 Where there is only one logical purchaser of a property the Council may deal unilaterally with that purchaser, subject to undertaking public consultation in accordance with the requirements of Sections 78 and 138 LGA 2002.

5.20 There are a number of factors which need to be considered when contemplating a unilateral dealing. Refer Attachment C.

5.21 The acquisition of the land by the Crown does not affect the Council’s current levels of service given that the Land has been leased to the School since 2010. The Parks Unit, as current internal steward of the Land, fully support the acquisition by the Crown.

5.22 In context, the proposed Crown acquisition is also consistent with, and complements, the previous Council decision to gift ownership of the adjacent former Woolston Community Centre building to the School for education and community purposes.

5.23 This proposal does not depart from the considerations outlined in Attachment C. As such, staff consider it is appropriate for the Community Board to recommend the acquisition of the Land by the Crown from Council.

Community Views and Preferences

5.24 Assuming the Council resolve to accept the Board’s recommendation a subsequent section 138 LGA consultation process will be undertaken to establish the views and preferences of the community. If any sustainable objections to the acquisition by the Crown are received these will be reported back to the Council for consideration and, if necessary, a Hearings process may be convened to consider those objections.

5.25 The decision affects the following wards/Community Board areas:

Waitai-Coastal-Burwood-Linwood.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

6.1 This decisions aligns with the Council’s vision to enable active and connected communities to own their future.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Facilities, Property and Planning

· Level of Service: 13.4.10 Acquisition of property right projects, e.g. easements, leases and land assets to meet LTP funded projects and activities. - At least 90% projects delivered to agreed timeframes per annum

Policy Consistency Te Whai Kaupapa here

6.3 The decision is consistent with Council’s Plans and Policies.

· Promotes effective and efficient use of Council assets.

· Through the School’s activities, supports active citizenship and connected communities by providing venues to support community engagement with the Council, Community Boards and community organisations in order to grow community participation in civic life.

· Builds community resilience, social capital and community capacity to support a response to major stressors such as climate change, terror attacks and the effects of Covid-19.

· Enables the celebration of local identity and diversity by providing venues for education, arts, culture, heritage, sport and recreation.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.5 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.6 Following consultation with the Council’s Principal Advisor Treaty Relationships and Strategic Advisor Te Tiriti Partnership we have been advised that “Ngai Tuahuriri has no interest in this property”.

6.7 As an aside, the Crown has expressed their desire to develop an enduring relationship with local iwi, with particular reference to increasing bilingual development at Te Waka Unua School. With the assistance of the Council’s advisors we have provided the Crown with a contact at Ngāi Tūāhuriri who is keen to facilitate this process.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.8 Disposal of the land will not require additional resources. The intended use of the Land by the School may involve the development of additional classrooms in the future.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.9 The Crown will be responsible for ensuring the Land meets all regulatory requirements for its particular use including any Ministry of Education requirements for use as a school facility. Any subsequent improvements will need to comply with current Resource Management and Building Act regulations and any other relevant statutory / consenting requirements.

6.10 The Crown will also be required, at its cost, to establish an easement over the power line which traverses the north-east corner of the site (providing power to the former Woolston Community Centre building).

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – nil. Purchase price, legal, valuation, survey, subdivision and any other costs related to the disposal will be the responsibility of the Crown.

7.2 Maintenance/Ongoing costs – nil. Ownership and responsibility transfers to the Crown.

7.3 Funding Source – operational budgets for any nominal incidental Council costs.

Other He mea anō

7.4 The sale of this asset is not contemplated in the current LTP.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 The general powers of competence set out in section 12(2) “Status and Powers” of the LGA 2002.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.2 The legal considerations are the Local Government Act 2002 and the Council’s Disposal of Council Property’ policy, referred to in paragraph 5.17 above.

8.3 The Council’s Legal Services Unit have been consulted and have confirmed that the acquisition of the land by the Crown from Council should be actioned pursuant to section 50 of the Public Works Act 1981 (PWA) which provides for the disposal of land held for a public work. On this basis the Crown will take on any section 40 PWA obligations and, if they no longer require the land for educational purposes at some stage in the future, will be required to address section 40 PWA offer-back requirements should the Council or the Crown not require the land for any other further public work.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 If the School ceases to operate from this neighbourhood or no longer has a need for the Land, the Council would have an option to resume ownership of the Land. If the Council did resume ownership of the Land, the School would be required to remove any of its improvements from the Land.

9.2 There may be some residual community feedback regarding the Council’s decision to deal unilaterally with the Crown.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Council Resolution CNCL/2022/00049	23/213804	189
b ⇩	Crown's Unsolicited Request to Acquire Land	23/213806	190
c ⇩	Factors to Consider When Dealing Unilaterally	23/315699	191

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Barry Woodland - Property Consultant

Approved By

Angus Smith - Manager Property Consultancy

Kelly Hansen - Manager Parks Planning & Asset Management

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizens & Community

Waitai Coastal-Burwood-Linwood Community Board

13 April 2023

11. Pedestrian Safety Improvements - Burwood Road
Reference / Te Tohutoro:	23/290004
Report of / Te Pou Matua:	Lachlan Beban, Senior Transportation Engineer, Lachlan.Beban@ccc.govt.nz Gautham Praburam, Traffic Engineer, Gautham.Praburam@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 The purpose of this report is for the Waitai Coastal-Burwood-Linwood Community Board to approve a proposal for safety improvements on Burwood Road near its intersection with Rothesay Road.

1.2 This report has been written in response to concerns raised by the community regarding the absence of pedestrian crossing facilities along Burwood Road, especially with the presence of bus stops, a growing residential community and the Burwood Hospital nearby.

1.4 The community engagement and consultation outlined in this report reflect the assessment.

1.5 The recommended option is to install a pedestrian refuge island along with other associated changes in accordance with Attachment A.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board approves:

1. The installation of a pedestrian refuge island on Burwood Road approximately 23 metres north of its intersection with Rothesay Road in accordance with Agenda Attachment A.

2. Kerb alignment changes, tactile pavers, a bus stop seat, green coloured pavement surfacing and all other associated pavement markings in accordance with Agenda Attachment A.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Council staff had received feedback from various members of the public regarding the absence of safe crossing locations / facilities along Burwood Road.

3.2 Recommendations outlined in this report will help address the concerns raised by the road users.

3.3 The proposed treatments include installing a pedestrian refuge island on Burwood Road near its intersection with Rothesay Road. Additional green surfacing is also planned as part of this proposal to make the nearby cycle lanes more conspicuous.

3.4 In addition to the above mentioned treatments, tactile pavers, a bus stop seat and widening the bus bay on the west side of Burwood Road at this location are also planned as part of this proposal.

3.5 The recommendations will help to achieve the desired community outcome of a well-connected and accessible city through improved road safety.

4. Alternative Options Considered Ētahi atu Kōwhiringa

Do nothing

4.1 The advantages of this option include:

4.1.1 No cost to Council

4.2 The disadvantages of this option include:

4.2.1 Does not address the concerns of the road users (especially pedestrians) at this location.

5. Detail Te Whakamahuki

5.1 Improving safety on local roads in Christchurch is a priority for Council. Providing safe infrastructure is key to ensure people get to where they are going safely regardless of how they are travelling.

5.2 Burwood Road is an Arterial Road with an average weekday traffic volume of over 15,000 vehicles. The presence of Burwood Hospital, bus stops and a growing residential community nearby has gradually increased the demand for pedestrian facilities along Burwood Road in the last few years.

5.3 Council Staff had received feedback from many road users regarding the absence of a safe crossing facility for pedestrians and cyclists wishing to cross Burwood Road.

5.4 The Waka Kotahi Crash Analysis System (CAS) was used to gain an understanding of any underlying safety issues at this location. 19 crashes have been reported in the section of Burwood Road between Landfill Avenue and Mairehau Road since 2013. They resulted in serious injuries to three people and minor injuries to eight people.

5.5 Though there were no crashes involving pedestrians / cyclists crossing the road (there was one crash involving a cyclist travelling southbound on Burwood Road but they were not crossing the road), the lack of a formal and safe crossing facility for pedestrians was considered as a serious safety concern by the local community.

5.6 Staff acknowledge the concerns of the road users and feel that a crossing facility is warranted at this location.

5.7 The project is being funded from the Minor Safety Interventions budget, which is used to fund low-cost safety improvements in the city’s local road network. This programme is focussed on delivering smaller scale projects which generally originate from community, requests that might otherwise struggle to get funded when ranked against other safety initiatives around the city.

5.8 Approval for the proposed improvements is required by the Waitai Coastal-Burwood-Linwood Community Board.

5.9 If approved, the recommendations will be implemented within the current financial year.

Community Views and Preferences Ngā mariu ā-Hāpori

5.10 There are no residents or businesses who will be directly affected by the proposed treatments as there are no properties directly fronting this section of Burwood Road.

5.11 Staff emailed the Parklands Residents Association and Burwood East Residents Association regarding this proposal. No responses were received.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network - <=100 crashes

· Level of Service: 16.0.10 Maintain the perception that Christchurch is a walking friendly city - ≥85% resident satisfaction

· Level of Service: 10.0.2 Increase the share of non-car modes in daily trips - ≥17% of trips undertaken by non-car modes

Policy Consistency Te Whai Kaupapa here

6.3 The recommendations in this report are consistent with Council’s Policies and Plans.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.5 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.6 The effects of this proposal upon Mana Whenua are expected to be insignificant.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.7 This proposal includes measures to encourage walking / public transport and therefore will result in positive changes to reduce carbon emissions and the effects of Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.8 This proposal improves accessibility for pedestrians / cyclists, by providing a safer environment for all road users.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – Approximately $50,000 for the installation of the pedestrian crossing on Burwood Road and all the associated pavement markings. Approximately $800 for the preparation of this report.

7.2 Maintenance/Ongoing costs - To be covered under the area maintenance contract, the effects will be minimal when compared to the cost of the overall asset.

7.3 Funding Source – Traffic Operations Minor Safety Interventions programme.

Other He mea anō

7.4 None identified.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

8.2 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.3 There is no legal context, issue or implication relevant to this decision.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 None identified.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Pedestrian and Cyclist Safety Improvements - Burwood Road	22/1096141	197

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Gautham Praburam - Traffic Engineer

Lachlan Beban - Senior Transportation Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

Lynette Ellis - Head of Transport & Waste Management

Waitai Coastal-Burwood-Linwood Community Board

13 April 2023

12. 2022-23 Waitai Coastal-Burwood-Linwood Youth Development Fund Top-Up
Reference / Te Tohutoro:	23/439043
Report of / Te Pou Matua:	Christopher Turner-Bullock, christopher.turner@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waitai Coastal-Burwood-Linwood Community Board to consider an application for funding from its 2022-23 Discretionary Response Fund for the project listed below:

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

00065316

Waitai Coastal-Burwood-Linwood Community Board

2022-23 Waitai Coastal-Burwood-Linwood Youth Development Fund Top-Up

$2,500

1.2 There is currently a balance of $43,581 remaining in the fund

2. Staff Recommendations / Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Allocate a further $2,500 from its 2022-23 Discretionary Response Fund to top-up the 2022-23 Waitai Coastal-Burwood-Linwood Youth Development Fund.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is strongly aligned to the Strategic Framework and in particular the Community Outcome of Resilient Communities.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2022-23 Waitai Coastal-Burwood-Linwood Discretionary Response Fund is as below.

Total Budget 2022/23	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$71,083	$27,502	$43,581	$41,081

3.7 Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Decision Matrix - Waitai Coastal-Burwood-Linwood Community Board Youth Development Fund top-up	23/452882	202

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood
Approved By	Matthew McLintock - Manager Community Governance Team

Waitai Coastal-Burwood-Linwood Community Board

13 April 2023

13. Waitai Coastal-Burwood-Linwood Community Board Area Report - April 2023
Reference / Te Tohutoro:	22/1765213
Report of / Te Pou Matua:	Christopher Turner-Bullock, Community Governance Manager christopher.turner@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receive the Waitai Coastal-Burwood-Linwood Community Board Area Report for April 2023.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity

Detail

Timeline

Strategic Alignment

Woolston Safety Project

The Friday Night Market idea was trialled on 3 March at Woolston Library activating the hall space. Community Governance staff supported a local resident with event planning and Health and Safety for the inaugural market which consisted of 7 stalls, free BBQ and an information table with an array of pamphlets on local services.

This first market provided an opportunity to kōreroero with a couple of the homeless people residing there who were invited to share the kai. It also gave an opportunity for volunteers to do a litter sweep of the car park area prior to set up to try and smarten the area outside the hall up.

Feedback on the alcohol-ban trial was also gathered from stall holders, participants and local businesses with mixed reviews.

It has now been reported that the homeless couple have moved on. The Friday Night Market continues to run with a growing number of stall holders week on week.

On-going

Youth week in the East

Plans for a plethora of youth events across the Waitai Community Board area as part of Youth Week 2023 are taking shape. Around 10 different groups have submitted their plans for events including 4 big events which are a collaboration of 3 or more groups.

Once all the events have been confirmed, staff will work on promotional material which will display all the events taking place that week to celebrate Youth Week and the youth scene in the East.

15 to 21 May 2023

3.2 Community Funding Summary

3.2.1 For the Board’s information, a summary is provided (refer Attachment A) on the status of the Board’s 2022-23 funding as at March 2023.

3.2.2 A summary of End of Project accountability reports from recipients of the Board's 2021-22 Strengthening Communities Fund is attached (refer Attachment B).

3.2.3 Youth Development Fund

Board members with the delegation for the Waitai Coastal-Burwood-Linwood Community Board Youth Development Fund (Jo Zervos, Paul McMahon and Greg Mitchell) made two decisions under delegation:

· A grant of $250 from the 2022-23 Waitai Coastal-Burwood-Linwood Youth Development Fund to Tiaki Hauora-Maia Aaron Wikatene towards the costs attend the 2023 Maadi Cup from the 27 March to the 1 April to be held at Lake Karapiro Cambridge as part of the Shirley Boys High School team in the under 15 age group.

· A grant of $250 from the 2022-23 Waitai Coastal-Burwood-Linwood Youth Development Fund to Kieran Abraham towards the accommodation and entry fee costs for him to attend the New Zealand Secondary Schools Canoe Polo Champs from 24 to 26 March 2023 . Noting that the funds are to be used towards the costs for Kieran to attend only and that if the tournament is cancelled or postponed beyond 30 June 2023 the funds are required to be returned. The granted funds cannot be used towards any supervisory staff / coaches / parents costs or towards the costs of other athletes attending.

· A grant of $500 from the 2022-23 Waitai Coastal-Burwood-Linwood Youth Development Fund to Lenuschke Taube towards the costs attend the 2023 Junior World Roller Derby from the 23 July to the 3 August 2023 to be held in France.

· A grant of $314 from the 2022-23 Waitai Coastal-Burwood-Linwood Youth Development Fund to Rico Lemalie towards the costs attend the 2023 National Rugby League 9s Tournament from the 7 to 10 April to be held in Auckland.

3.2.4 Koru Fund

Board members with the delegation for the Waitai Coastal-Burwood-Linwood Community Board Koru Fund (Alex Hewison, Tim Baker and Jackie Simons) made two decisions under delegation:

· A grant of $500 from the 2022-23 Waitai Coastal-Burwood-Linwood Koru Fund to Joanna Naomi Brown on behalf of the Kainga Residents Association towards the costs of delivering a community get together for the suburbs of Kainga, Stewart's Gully and Riverlea Estates.

· A grant of $500 from the 2022-23 Waitai Coastal-Burwood-Linwood Koru Fund to the He Waka Tapu towards the costs of a mobile farm for a Easter Whānau Day event.

· A grant of $500 from the 2022-23 Waitai Coastal-Burwood-Linwood Koru Fund to Parklands United Sports Club towards the costs of Friday Sports Fest programme venue hire and sports equipment.

·

South Brighton Play Centre reported back on their Christmas Party they held on the 17^th December 2022 to acknowledge all the parent volunteers who help out at the kura. They had 20 parents and 28 tamariki in attendance along with 48 tangata from the community. With the grant the Centre was able to book the ponies and bunnies for the tamariki to enjoy and purchase kai to share for the event. The grant enabled the small cooperative to put on the event and make it special. They report back that their numbers are back up to pre-COVID times which is a big relief to the small group of volunteers who have been keeping the centre going since.

3.2.5 Waste Water Treatment Plant Fire Fund

· A grant of $ 1,680 from the Waste Water Treatment Plant Fire Fund to the Linwood Rugby Club towards the cost of transport for 250 tamariki Primary Rugby Tournament Have a go Day on Friday 17 March at Linfield Park.

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· Bromley renovations – As of 13 March, the old hall floor has been removed and the new hall floor has been completed, with only the skirting boards left to go back on. New windows have been installed in the toilets, kitchen and west side of the health and wellbeing room (Tui room). New butynol has been installed on the flat roof and the kitchen has been stripped of all cabinetry and benchtops, ready for a complete makeover. A hot water cylinder has been installed in the cleaner’s cupboard.

· The Walking Festival Saturday 8 April to Sunday 23 April – the Festival is in full-swing with 55+ walks across two weeks for people of all ages and abilities to hōpara, ako me hono, explore, learn and connect across Ōtautahi, Selwyn and Waimakiriri. The Walking Festival is coordinated by the Christchurch City Council, in partnership with over 30 walking host groups, who are with us every step of the way!

· Unstoppable 3x3 Mashup - a new event for rangitahi connecting community, whānau and support was held on Saturday 25 March at Wainoni Park and Community Centre from 1-5pm. There was an opportunity to take on local police and other agencies in the area at a game of basketball. This was a free event for the whole whanau with heaps of giveaways! Including free food, entertainment, haircuts, Fusu Fit and Zumba session, bouncy castles for the kids. Spot prizes, performances from upcoming local artists and more.

· The Ray White New Brighton Duke Festival of Surfing was held from Friday 24 to Sunday 26 March. This included a variety of surf related events including Good Vibes Makete on Friday 24 March, Beachside Blowout Skate Comp at New Brighton Ampitheatre on Saturday 25 March, Salty Sessions music event at The Bridge South Brighton on Saturday 25 March, Stoked Art exhibition on Friday 24 March and Surf Competition on Friday 24 to Sun 26 March. Kids Learn to Surf lessons was also provided.

·

Fresh Pool Party was held at Te Pou Toetoe on Saturday 25 February. After securing Tū Manawa Funding from Sport Canterbury, Youth and Cultural Development (YCD) have established their FRESH Pool Parties, which they regularly deliver at Te Pou Toetoe. Providing this trusted brand where participants can enjoy a youth specific free swim session, haircuts, pizzas and DJ, the events are engaging an increasing amount of rangatahi who might otherwise be disenfranchised. Staff are working with YCD to secure more funding to ensure the continuation of these regular events and to expand to other locations within the ward area and build on their successes.

· Annual Bromley Fair - The annual Bromley Fair was held on 25 February 2023. Over 800 people attended and a great time was had by all. With a range of activities on offer ranging from the mini jeep rides as well as bouncy castle, face painting, Zorb Balls, Archery and the free sausage sizzle. With the weather on side plenty of shaded seating was offered as people were in no rush to leave instead taking time to connect and enjoy the event with their neighbors. From surveys conducted during and after the event it received very positive feedback, with a number of those surveyed keen to see more community events like the Fair.

Bromley Fair 2023 Poster

· Linwood Community Gardens Autumn Seedling Sale took place on 25 March at Te Whare Taonga o Nga Iwi Katoa. Focusing on seasonal appropriate vegetables for the coming autumn and winter, Linwood Community Gardens had plenty of plants and seeds on sale along with tips and advise on how to grow at home for participants. Events like this that help residents learn how to be more self-sufficient will enable hapori to be more resilient as the price of kai increases.

For just $2 a tray, attendees were able to pick up organic seedlings of brassicas, onions, lettuces, leeks and many more seasonal vegetables to keep producing nutritious food all year round.

· Up-coming Events

Op shop Shopping Tour, Thursday 27 April from 10am to 2:30pm. Te Whare Taonga O Nga Iwi Katoa (Linwood Resource Centre) have organised a bus to tour ops shops across the city for gold coin donation.

· Greater New Brighton have now held a series of three community hui giving the residents of Coastal Brighton and stakeholders lots of opportunities to view the concept plans for New Brighton Mall. The group have also been down at New Brighton Seaside Market two weekends in a row to capture feedback from the wider community and ran an online survey, which received an impressive 580 responses. This is in addition to their regular posts on their Facebook Page and a U-tube presentation for those who could not get to the hui.

Next steps are for the Greater New Brighton team to collate all the feedback and make any adjustments to the concept plans according to what they heard. In general the feedback has been very positive in favour of the idea with many comments asking to get it started.

· Woolston Development Project have appointed their new Whanau Support Worker, Cath. This role is to provide wrap-around support for whanau in Woolston to access the right support through Government agencies and advocating for them where required, giving mātua (parents) behaviour management strategies and empowering them to build their confidence and mana to support the health and well-bring of their tamariki. Cath will also give support to the OSCAR after-school program at Woolston Development Project building relationships with whanau who attend the programme and providing a mentorship role for the OSCAR staff.

· MHERC Workshop on Understanding the Mental Health Sector was one of the ideas that came up through the New Brighton Well-Being Hui to support the volunteers and staff in the Coastal Brighton area who regularly interact with vulnerable people often exhibiting mental health issues. The workshop was held on 22 March, and organised by Community Governance staff and hosted at New Brighton Union Church.

The workshop was attended by a range of groups and agencies including staff from Christchurch City Council Libraries, the Ministry of Social Development, Youth Alive Trust, and Christchurch Methodist Mission among others. It was aimed at giving an overview of the agencies in the mental health sector and which ones would be most appropriate to direct to in different situations. The key message however was the realisation that all those in the room (and all the groups who operate in the Coastal Brighton area) play their part in the mental health sector, simply through their mahi they do, connecting with vulnerable tangata on a daily basis. After the workshop there was some good kōrero around this point and how groups can work together to support one another with this mahi going forward.

· Le Maota is a newly established community hub for Pacific and Māori people. Based at 77 Brighton Mall, Le Maota opened its doors on 17 February after a revamp inside and out.

La Maota translates to 'The Palace' representing a place where those who come through the doors feel welcomed, valued and important. The vision is to raise up people, enhance their mana by providing a special place and platform to learn about and restore identity, culture and language.

La Maota are building momentum as they go. Starting with youth drop-in sessions Fridays 6 to 8pm, their numbers went from 12 rangatahi on the first day to now 30 attending weekly. The team also found a space for tamariki to play separately from the youth group so that families also got some down time.

From these first few sessions the team learnt of a few whānau in need and liaised with Christchurch Methodist Mission at New Brighton Union Church to organise blankets for them. The volunteers at Le Maota have also received a number of residents from Point Break Backpackers as well as a few homeless people who have wondered through the doors and been able to welcome them in and liaising with the staff at New Brighton Project either to offer them some assistance or point them in the right direction.

They have also hosted two information evenings so far from the Pacific Energy Talanoa on 1 March and then the Pacific Business Collective who held a Panipopo (Samoan coconut buns) and networking session the evening after.

Working towards their vision of being a thriving and busy hub, La Maota are welcoming more groups to visit and use the space. They envisage filling the space with traditional dance, music, art and language sessions. Having made a strong start in connecting with the other agencies and community groups in the area they are now aiming to complete the renovations to the floor and working with the young people who attend their youth group, create a community mural. They are also planning for the upcoming 2023 Pacific Language Weeks to support this mahi in the restoration of indigenous languages.

· Woolston Safety Hui: In response to some of the safety concerns raised around crime and anti-social behaviour in Woolston, key stakeholders met on Friday 24March at the Office of MP Tracey McLellan to discuss the issues, what has been done so far and ideas for further initiatives to help Woolston residents and businesses feel safer.

Among the stakeholders were representatives from Kainga Ora, Ara Poutama Corrections, MSD housing, Community Patrol, Police and CCC Elected Members Councillor Yani Johanson, the Board Chair Paul McMahon and Deputy Chair Jackie Simons.

It was great to hear of all the mahi each of the agencies were doing behind the scenes, working together to support some of the most vulnerable residents in Woolston and help make Woolston safer for everyone.

Woolston

Woolston 2

3.3.2 Council Engagement and Consultation.

· The Waitai Coastal-Burwood-Linwood Community Board Submissions Committee held a meeting on Monday 20 February 2023. Presented for record purposes (refer Attachment C) is the Board’s Submissions Committee Minutes and Submissions to the Council on the Ōtautahi Christchurch Urban Forest Tree Policy and Draft Waste Management and Minimisation Bylaw 2023.

Topic	Date	Link
Draft Annual Plan 2023/24	Open for feedback until 10 April 2023	https://www.ccc.govt.nz/the-council/haveyoursay/show/582
Heritage Plan Change (PC13)	Open for feedback until 3 May 2023	https://www.ccc.govt.nz/the-council/haveyoursay/show/532
Housing and Business Choice Plan Change (PC14)	Open for feedback until 3 May 2023	https://www.ccc.govt.nz/the-council/haveyoursay/show/531

3.4 Governance Advice

3.4.1 On 23 February 2023, the Waitai Coastal-Burwood-Linwood Community held a briefing at the Araniu-Wainoni Community Centre where they received three Public Forum presentations from local community groups:

· WACST

Betty Chapman and David East provided the Board with background of the Trust and an update on the programmes and services the Trust offers.

· Anglican Parish of Linwood-Aranui

Patty Nieuwenhuize provided the Board with an update and a handout on the services provided in the Linwood and Aranui areas (refer Attachment D).

· Parklands Youth Audit

Hannah Dunlop and Andrew Mondea on behalf of ReVision provided the Board with a presentation on their finding of a Youth Friendly Spaces and Places Audit for Parklands Reserve (refer Attachment E).

3.4.2 Woolston Neighbourhood Policing Team – Correspondence

At its meeting on 9 February 2023, the Waitai Coastal-Burwood-Linwood Community Board resolved:

4. Noting the concerns at the lack of a local police presence in Woolston, that the Community Board write to the Minister of Police, copying in the local MP, and the National and Regional Police Commissioners seeking the establishment of a permanent police station and a neighbourhood policing team in Woolston.

For the Board’s information, attached is a copy of the letter the Chairperson wrote to Minister Nash, Commander Coster and Superintendent Malthus (refer Attachment F).

4. Advice Provided to the Community Board

4.1 Customer Service Requests/Hybris Report

For the Board’s information, attached is a copy of the February 2023 Hybris Report (refer Attachment G).

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Waitai Coastal-Burwood-Linwood Community Board - Funding Update as at 27 March 2023	23/436244	217
b ⇩	Coastal-Burwood 2021-22 Strengthening Communities Fund End of Project Report including Linwood	23/377619	218
c ⇩	Waitai Coastal-Burwood-Linwood Community Board Submissions Committee 20 February 2023 Minutes and Submissions	23/263969	263
d ⇩	Waitai Coastal-Burwood-Linwood Community Board 23 February 2023 Public Forum - Anglican Parish of Linwood Handout	23/260824	273
e ⇩	Waitai Coastal-Burwood-Linwood Community Board 23 February 2023 Public Forum - Parklands Reserve Youth Audit	23/260825	274
f ⇩	Waitai Coastal-Burwood-Linwood Community Board letter to Minister Nash, Commissioner Coster and Superintendent Malthus	23/305481	285
g ⇩	Waitai Coastal-Burwood-Linwood Community Board - Hybris Report - February 2023	23/354804	287

Signatories Ngā Kaiwaitohu

Authors

Cindy Sheppard - Community Board Advisor

Emily Toase - Community Development Advisor

Jacqui Miller - Community Recreation Advisor

Rory Crawford - Community Development Advisor

Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

Approved By

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

[1] This portion of road is already legally stopped, as per a previous Council resolution. This aspect is addressed in more detail in our other report to today’s meeting (Legal stopping of Avonside Drive between Kerrs Road and Wainoni Road, as well as Kerrs Road north of #144)

Name	Subject
Superintendent Lane Todd	Woolston Neighbourhood Policing Team

7. Correspondence
Reference / Te Tohutoro:	23/461090
Report of / Te Pou Matua:	Cindy Sheppard, Community Board Advisor cindy.sheppard@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)