Agenda of Council - Wednesday, 1 February 2023

Council

01 February 2023

5. Monthly Report from the Community Boards - November and December 2022
Reference Te Tohutoro:	23/57412
Report of Te Pou Matua:	The Chairpersons of all Community Boards
General Manager Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

The purpose of this report is to provide the Council with an overview of initiatives and issues recently considered by the Community Boards. This report attaches the most recent Community Board Area Report included in each Board’s public meeting. Please see the individual agendas for the attachments to each report.

Each Board will present important matters from their respective areas during the consideration of this report and these presentations will be published with the Council minutes after the meeting.

2. Community Board Recommendations

That the Council:

1. Receive the Monthly Report from the Community Boards for November and December 2022.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report December 2022	23/57510	9
b ⇩	Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report November 2022	23/57512	16
c ⇩	Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report December 2022	23/57516	22
d ⇩	Waimāero Fendalton-Waimairi-Harewood Community Board Area Report November 2022	23/57517	31
e ⇩	Waimāero Fendalton-Waimairi-Harewood Community Board Area Report December 2022	23/57518	35
f ⇩	Waipapa Papanui-Innes-Central Community Board Area Report November 2022	23/57520	42
g ⇩	Waipapa Papanui-Innes-Central Community Board Area Report December 2022	23/57521	54
h ⇩	Waipuna Halswell-Hornby-Riccarton Community Board Area Report November 2022	23/57523	63
i ⇩	Waipuna Halswell-Hornby-Riccarton Community Board Area Report December 2022	23/57524	75
j ⇩	Waitai Coastal-Burwood-Linwood Community Board Area Report November 2022	23/57527	87
k ⇩	Waitai Coastal-Burwood-Linwood Community Board Area Report December 2022	23/57528	96

Council

01 February 2023

Report from Te Pātaka o Rākaihautū Banks Peninsula Community Board – 12 December 2022

6. Birdlings Flat Street Lighting
Reference Te Tohutoro:	22/1798958
Report of Te Pou Matua:	Andrew Cameron, Project Manager, Transport & Waste Management
General Manager Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning & Regulatory Services (jane.davis@ccc.govt.nz)

Nature of Decision or Issue and Report Origin

1.1 Approval is sought for a bespoke street lighting plan for Birdlings Flat.

1.2 This report arose from a Post Consultation Report to Te Pātaka o Rākaihautū Banks Peninsula Community Board's 12 December 2022 meeting.

1. Te Pātaka o Rākaihautū Banks Peninsula Community Board Recommendation to Council

Original Officer Recommendations Accepted Without Change)

Part A

That Te Pātaka o Rākaihautū Banks Peninsula Community Board recommends that the Council agree:

1. To the removal of 12 of the existing 19 Street lights at Birdlings Flat as shown in Attachment G of the meeting agenda report.

2. To the turning off of the seven retained street lights as shown on Attachment G of the meeting agenda report at midnight until 6am every night.

Attachments Ngā Tāpirihanga

No.	Report Title	Reference	Page
1	Birdlings Flat Street Lighting		114

No.	Title	Reference	Page
a ⇩	Community presentation - Board meeting minutes	22/1415575	121
b ⇩	Information leaflet prior to drop in	21/1660359	127
c ⇩	Survey results and informing of trial	22/178697	130
d ⇩	Clifton Street 2200k street light trial start work notice	22/1416049	132
e ⇩	Post trial drop in session invite	22/1416051	133
f ⇩	Final survey consultation document	22/1416539	134
g ⇩	Proposed lighting layout	22/1473559	136
h ⇩	Submitter Analyses	22/1503793	137

Council

01 February 2023

Birdlings Flat Street Lighting
Reference / Te Tohutoro:	22/1372454
Report of / Te Pou Matua:	Andrew Cameron, PM, andrew.cameron@ccc.govt.nz
General Manager / Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning & Regulatory Services (jane.davis@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 Staff request approval of the preferred option for street lighting at Birdlings Flat following community consultation

1.2 Representatives of the Birdlings Flat community brought the issue of street lighting at Birdlings Flat to the Te Pātaka o Rākaihautū Banks Peninsula Community Board in June 2018

1.3 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the number of people impacted and the cost impact to rate payers.

2. Officer Recommendations / Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board recommend to Council agree:

1. To the removal of 12 of the existing 19 Street lights at Birdlings Flat as shown in Attachment G of this report.

2. To the turning off of the seven retained street lights as shown on Attachment G of this report at midnight until 6am every night.

3. Reason for Report Recommendations / Ngā Take mō te Whakatau

3.1 During the engagement process there have been two strong voices from the community, those who believe all lighting should be removed to improve the ability to view the night sky, and those who believe that the lights are required to move safely around the community. It should be noted that currently three of the seven streets in Birdlings Flat are fully lit. Prior to the no street lights trial 56% of respondents to a survey desired no lights, 44% desired to retain some level of lighting, with 76% of respondents selecting an option that had no lights on their street. Results shown in Attachment C.

3.2 Post-trial survey

Having completed a trial of no street lights for six months the post trial consultation survey has 55% of people choosing no lights as their preferred option (43% when using the second preferred option weighted result, which gives 2 points for the preferred option and 1 point for the second option), and 45% requesting some level of lighting. 60% of respondents choose a preferred option that has no lights on their street.

As the number of people desiring to see all street lighting removed at Birdlings Flat is close to half this is not seen by staff as a mandate to remove all street lighting. It should be noted that when considering only those streets that are currently fully lit, two of the three streets had a small majority that favoured retaining lighting in their street.

When the results for no lighting and those for reduced lighting are combined this accounts for 82% of all respondents. This is considered to be a mandate for reducing the amount of street lights at Birdlings Flat.

3.3 Option proposed

Owing to the numbers of responders expressing a preference to retain lighting in streets that are currently fully lit, staff are recommending an amended version of Option 3 to allow for street lighting at the main intersections, with the following changes proposed:

· On Clifton Street a light to be retained mid-block to provide more uniform lighting

· No lights placed on Coats Street; as 77% of residents on this street chose no street lighting in their street as their first option and 83% for their second preferred option.

· Four, rather than three, lights to be retained on Hillview Road; to provide more uniform lighting along the length of the street.

Written responses showed that the main driver for those desiring no street lights was to improve their ability to view the night sky. As such, in addition to reducing the number of street lights it is recommended to carry out the following:

· Use 2200K (orange colour) lights; as recommended by the International Dark Sky Association

· Use back light shielding to reduce back light spill onto properties adjacent to street lights. Back light spill was raised as an objection to having street lighting by some respondents

· Switch the street lighting off between midnight and 6am when the need for street lighting is greatly reduced.

4. Alternative Options Considered / Ētahi atu Kōwhiringa

4.1 Remove all street lights:

Almost half of respondents chose a preferred option that retained some level of lighting. The majority of respondents living in two of the three streets that are currently fully lit wanted to retain some level of street lighting. As such this option was considered not to serve the community well.

4.2 Retain all lighting:

The vast majority 82% of residents did not support this option.

4.3 Retain lighting only on Poranui Beach Road:

This option does not address the feedback provided by the majority of people on two of the currently lit streets that desired to retain street lights on their street

5. Detail / Te Whakamahuki

5.1 Community Views and Preferences Ngā mariu ā-Hāpori

Public Consultation Te Tukanga Kōrerorero

5.1.1 Early engagement with the Birdlings Flat community started in June 2018 where members of the community presented their views on street lighting at Birdlings Flat to Te Pātaka o Rākaihautū Banks Peninsula Community Board. Meeting minutes Attachment A.

5.1.2 Between June 2018 and December 2021 staff:

· Shared a council report with the community covering the health, safety, and environmental concerns around LED lighting

· Held another community meeting where people could discuss any lighting issues

· Worked with community representatives to develop a plan to engage the Birdlings Flat community

5.1.3 In December 2021, all properties received a survey (Attachment B) outlining the lighting options and inviting them to a drop-in session where staff would answer questions and discuss a potential trial.

5.1.4 In February 2022, staff shared the survey results (Attachment C) with the community. The majority of those who responded wanted no streetlights, which triggered a street lighting trial.

5.1.5 No street lighting was trialled from February to May 2022. From June to August 2022, Clifton Street had three streetlights installed that met the International Dark Sky recommendation for colour. Start Work Notice Attachment D. In August 2022, when the trial ended, all the streetlights were turned back on.

5.1.6 Staff held a drop-in session on 19 July 2022 and approximately 25 people attended.

5.1.7 Fire and Emergency NZ, NZ Police and St Johns were contacted to establish the risk posed by any of the proposed lighting options. St Johns responded with, “We don’t have any real preference. Street lighting does help us locate addresses or assess patients who may be on the roadside, although the ambulances/response cars do have spotlights to enable us to light up addresses or a scene if needed.”

NZ police responded with, “I don’t have any concerns with this option really as there are no footpaths out there and it’s a semi-rural area”.

Crime statistics provided showed a reduction in crime during the trial period based upon the same period the previous year.

5.1.8 Following the lighting trials, people were able to provide feedback on four street lighting options from 13 September until 4 October 2022.

5.1.9 Consultation documents (Attachment F) were hand-delivered to 205 properties and mailed out to 86 owners of property in Bridlings Flat.

5.1.10 The consultation was also available online and an email linking to the survey was sent to 44 stakeholders, including emergency services. An email was also sent to 29 people with property or living in Birdlings Flat, who previously submitted on the proposed extension of kerbside collection service in Wairewa.

Summary of Submissions Ngā Tāpaetanga

5.1.11 We received feedback from 94 individuals, including five people who we know own property in Birdlings Flat, and 88 people who currently live in Birdlings Flat. The remaining submitter could not be traced to property in Birdlings Flat. Five submissions were received that had no contact details and were not included in the analysis. All valid submissions are available on Councils Have Your Say webpage. Further analyses Attachment H

5.1.12 During consultation people were able to select a first and second preference for street lighting and provide comments. The proposed options for street lighting were:

· Option 1: Upgrade all streetlights to LED lamps

· Option 2: Remove all streetlights

· Option 3: Keep minimal lighting at all major intersections. Upgrade lamps to LED

· Option 4: Keep minimal lighting at major intersections on Poranui Beach Road. Upgrad e lamps to LED

5.1.13 All submitters selected a first preference, 67 provided a unique second preference and 44 made comments.

5.1.14 The table below shows that the majority of submitters preferred removing all the streetlights (51). Reasons given for this included the uniqueness of Birdlings Flat and valuing the night sky (14), that streetlights shine into properties (6), and the ability to use a torch (3).

Street lighting options	First preference (%)	Second preference (%)
Remove all streetlights	51 (55)	7 (9)
Options retaining some level of street lighting
Upgrade all streetlights	17 (18)	4 (5)
Keep minimal lighting at all major intersections	14 (14)	18 (19)
Keep minimal lighting at major intersections on Poranui Beach Road	12 (13)	38 (39)
No unique second preference selected		27 (28)
Total	94 (100)	94 (100)

5.1.15 Upgrading all the streetlights was the second most preferred option (17) with some submitters suggesting if there were to be street lights that they are turned off at specific times over night (5). Other submitters stated that street lights are needed for safety (4) and the road should be lit for visitors unfamiliar with area (3).

5.1.16 The most popular second preference was minimal lighting at major intersections on Poranui Beach Road (38, 41%).

5.1.17 The table below shows the overall preferred option when first and second preference are weighted and combined. The first preference is given double weighting. A second preference was not always provided, or the first preference was repeated and therefore not included in this analysis. The results show that when taking into account submitters first and second preferred option, the support for the removal of all street lighting dips below 50%.

Options	1st preference	2nd preference	Weighted total (%)
Remove all streetlights	51	7	109 (43)
Options retaining some level of street lighting
Upgrade all streetlights	17	4	38 (14)
Minimal lighting at all major intersections	14	18	46 (18)
Minimal lighting at all major intersections on Poranui Beach Rd	12	38	62 (24)
Total	94	67

5.1.18 Throughout the consultation period, submissions were checked for opportunities to provide submitters with further information, prior to consultation closing. The table below includes the feedback staff provided through this process.

Issue/questions raised by submitter(s)	Staff response
If there is any lighting, will it be the 2200k lights?	If there are to be street lights in Birdlings Flat, they will be 2200K. This falls within the International Dark Skies Association guidelines.
If LEDs are used, colours that are animal friendly should be considered (as opposed to the very un-night-like blue/white hues).
We already voted on this topic and the conclusion was the majority did not want street lights.	There was a condition in the first survey; if the majority of people wanted no street lights, a six-month trial would commence, with a final survey at the end of the trial.

5.2 The decision affects the following wards/Community Board areas:

5.2.1 Te Pātaka o Rākaihautū Banks Peninsula Community Board

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment /Te Rautaki Tīaroaro

6.1 This project aligns with the strengthening of communities. This decision forms the final stage of a process designed to give a voice to a small unique community within Christchurch, allowing them to guide the forming of their environment. It has incorporated social, cultural, environmental aspects of this community and been built through collaboration and cooperation between staff and the local community.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Transport

· Level of Service: 10.0.41 Reduce emissions and greenhouse gases related to transport - <=1.10 million tonnes of CO2 equivalents

Policy Consistency / Te Whai Kaupapa here

6.3 The decision is consistent with Council’s Plans and Policies. To engage with and strengthen local communities and to lower CO2 emissions by reducing energy consumption.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.5 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga

6.6 This decision makes minor changes to existing street lighting on the transport network.

Climate Change Impact Considerations / Ngā Whai Whakaaro mā te Āhuarangi

6.7 The recommendation presented in this report will reduce CO2 emissions by reducing energy consumption.

Accessibility Considerations / Ngā Whai Whakaaro mā te Hunga Hauā

6.8 The recommendation presented in this report will maintain the existing levels of accessibility at Birdlings Flat.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1 Cost to Implement - $5000

7.2 Maintenance/Ongoing costs – For the lights that will remain and upgraded to LED the running costs will be $161.1 per annum; a reduction of $987.6 per annum on the current running cost of lights at Birdlings Flat.

7.3 Funding Source – Road Lighting Renewals

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1 Based upon The Local Government Act 1974 Section 334A(1) that “A council may do all things necessary to light with any form of energy roads, private roads, public places, and (with the consent of the owner) private ways in the district.” Council is not obligated to provide street lighting.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.2 There is no legal context, issue or implication relevant to this decision

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 This decision does not impact the city’s risk management as it is making only minor alterations to the existing street lighting network.

Attachments / Ngā Tāpirihanga

No.	Title	Reference	Page
a	Community presentation - Board meeting minutes	22/1415575
b	Information leaflet prior to drop in	21/1660359
c	Survey results and informing of trial	22/178697
d	Clifton Street 2200k street light trial start work notice	22/1416049
e	Post trial drop in session invite	22/1416051
f	Final survey consultation document	22/1416539
g	Proposed lighting layout	22/1473559
h	Submitter Analyses	22/1503793

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Andrew Cameron - Project Manager

Samantha Sharland - Engagement Advisor

Tessa Zant - Manager Engagement

Approved By

Oscar Larson - Team Leader Project Management

Jacob Bradbury - Manager Planning & Delivery Transport

Lynette Ellis - Head of Transport & Waste Management

Council

01 February 2023

Dedication of Local Purpose (Road) Reserve as Legal Road-Sefton Street Belfast
Reference / Te Tohutoro:	22/1623282
Report of / Te Pou Matua:	Colin Windleborn, Property Consultant, colin.windleborn@ccc.govt.nz
General Manager / Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning & Regulatory Services (jane.davis@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 The purpose of this report is for the Waimaero Fendalton-Waimairi-Harwood Communty Board to recommend to Council that the Road Reserve legally described as Lot 29 DP 47811, 169 m2 Sefton Street be dedicated as road pursuant to Section 111 of the Reserves Act 1977

1.2 The decision in this report is of low significance in relation to the Christchurch City Councils Significance and Engagement Policy.The level of significance was determined by assessing the impact of dedicating the land as road on the public and cost to Council.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board recommends to Council to:

1. Agree to dedicate the reserve legally described as Lot 29 47811 be road, pursuant to Section 111 of the Reserves Act 1977.

2. Authorise the Property Consultancy Manager, to finalise documentation to implement the change of status from road reserve to road.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The road reserve was created in 1984 when the subdivision of an adjoining parcel was initiated.

3.2 The effect of this was to provide a future road connection to Sefton Street when 46 Englefield Road was subdivided.

3.3 With the impending subdivision of 46 Englefield this reasoning is no longer applicable.

3.4 The dedication will complete the -subdivision consent RMA/2021/4063 – 46 Englefield Road Belfast.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Do nothing

4.1.1 Advantages

· There are no advantages in taking no action.

4.1.2 Disadvantages

· Would mean that Council has a portion of Local Purpose Reserve which is not required for future access to the adjacent land but can be part of legal road.

5. Detail Te Whakamahuki

5.1 This road reserve was created in 1984 when the area was subdivided in order to provide future road access for an adjacent large lot to the West when this land was to be subdivided.

5.2 The adjacent land has been subdivided and the land is no longer required for access, and can be included in the current road corridor hence the reason for this report and decision.

Street View

5.3 There is no staff or Community Board delegation to dedicate road reserve as road. A decision from Council is required following Board approval.

5.4 The decision affects the following wards/Community Board areas:

5.4.1 Waimāero Fendalton-Waimairi-Harewood Community Board.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

6.1 Aligns with the Councils Transport Strategy in the draft Christchurch Transport Plan by providing consistent and safe street design and connecting communities through the road network.

6.2 Aligns with the Infrastructure Strategy by providing more efficient use of an asset.

6.3 This report supports the Council's Long Term Plan (2021 - 2031):

6.3.1 Activity: Transport

· Level of Service: 16.0.2 Improve roadway condition, to an appropriate national standard, measured by smooth travel exposure (STE) - >=75% of the sealed local road network meets the appropriate national standard

Policy Consistency Te Whai Kaupapa here

6.4 The decision is consistent with Council’s Plans and Policies including the draft Christchurch Transport Plan and Policies by enabling safe streets and growth.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.5 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.6 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga

6.7 There is no impact on Mana Whenua. Any impact on Mana Whenua would have been considered in the resource consent application RMA/2021/4063 and addressed. That application has been approved and the resource consent granted.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.8 The decisions in this report do not impact on climate change. Environmental effects were considered as part of the resource consent and would have be found to be less than minor.

6.9 There will be some minor improvement to the land with respect to removal of the curb and reinstatement with grass and footpath.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.10 Once this road reserve has been dedicated as road, the land will remain as road reserve with soft landscaping.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – Nil.

7.2 Maintenance/Ongoing costs – Unchanged the adjoining owners will maintain the area.

7.3 Funding Source –Transport Growth

Other He mea anō

7.4 There are no other considerations.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Section 111 of the Reserves Act 1977 authorises local authorities to dedicate Local Purpose (Road) Reserves as Road.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.2 There is no legal context, issue or implication relevant to this decision.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There are no significant risks associated with the decisions in this report. On the contrary there is reputational risk if a decision is not made in accordance with and as anticipated by the resource consent granted by the Councils Resource Consent Unit.

Attachments Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Colin Windleborn - Property Consultant

Approved By

Angus Smith - Manager Property Consultancy

Lynette Ellis - Head of Transport & Waste Management

Jane Davis - General Manager Infrastructure, Planning & Regulatory Services

Council

01 February 2023

Dedication of Local Purpose (Road) Reserve as road - 6 F Thurso Place and 62 Caithness Street, New Brighton
Reference / Te Tohutoro:	22/1621822
Report of / Te Pou Matua:	Colin Windleborn, Property Consultant, colin.windleborn@ccc.govt.nz
General Manager / Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning & Regulatory Services (jane.davis@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 Under Section 111 of the Reserves Act 1977 a Council Resolution is required to vest Local Purpose (Road) Reserve as road.

1.2 This report is in response to resource consent RMA2021/4312 that anticipated that both parcels of Local Purpose (Road) Reserve being designated as road.

1.3 This is a procedural matter and the decisions in this report are of low significance in relation to the Christchurch City Councils Significance and Engagement Policy. The level of significance was determined by considering the benefits to road users and ratepayers of dedicating these land parcels (shown in blue) as road to ensure a continuance of the road corridor when the adjoining subdivision is completed.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board recommends to Council that it:

1. Resolves to dedicate the two road reserves legally described as Lot 57 DP 39082 and Lot 4 DP 37118 road, pursuant to Section 111 of the Reserves Act 1977.

2. Authorise the Property Consultancy Manager, to finalise documentation to implement the change of status from road reserve to road.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 These Local Purpose (Road) Reserves were created in 1976 when the subdivision of 2 adjoining parcels was initiated.

3.2 The effect of this was to restrict traffic accessing 82 Bower Avenue from Caithness Street and Thurso Place.

3.3 With the impending subdivision of 82 Bower Avenue this reasoning is no longer applicable.

The dedication will allow an adjoining portion of land (lot 7) between the 2 road reserves to vest as road - subdivision consent RMA/2021/4312 - 82 Bower Avenue New Brighton.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Do nothing

4.1.1 Advantages

· There are no advantages in taking no action.

4.1.2 Disadvantages

· Creates a reputational risk because the dedication of road reserves is contemplated in the approved subdivision resource consent RMA/2021/4312.

· The intention in the creation of these Local Purpose (Road) Reserve in 1975 was that they would at a future date be road.

5. Detail Te Whakamahuki

5.1 These narrow strips of road reserve were created in 1976 when the area was subdivided.

The road reserves prohibited access to Caithness Street and Thurso Place for the property at 82 Bower Avenue.

Creation of Lot 57 DP 39082 62 Caithness Street Local Purpose (Road)Reserve

And Creation of Lot 4 DP 37118 6F Thurso Place Local Purpose (Road) Reserve

5.2 Once the road reserve legalisation occurs then Lot 7 will be able to vest as road, hence the reason for this report and decision.

5.3 The decision affects the following wards/Community Board areas:

5.3.1 Waitai Coastal-Burwood-Linwood Community Board.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

6.1 Aligns with the Councils Transport Strategy in the draft Christchurch Transport Plan by providing consistent and safe street design and connecting communities through the road network.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Transport

Policy Consistency Te Whai Kaupapa here

6.3 The decision is consistent with Council’s draft Christchurch Transport Plan and Policies by enabling safe streets and growth.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture and traditions.

6.5 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.6 There is no impact on Mana Whenua. Any impact on Mana Whenua would have been considered in the resource consent application RMA/2021/4312 and addressed. That application has been approved and the resource consent granted.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.7 The decisions in this report do not impact on climate change. Environmental effects were considered as part of the resource consent and were found to be less than minor. The development is yet to occur and will not be contrary to the relevant provisions set out in the District Plan or the purpose and principles of the Resource Management Act 1991.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.8 Once these road reserves are dedicated as road, then adjoining properties will have legal access to/from Caithness Street and Thurso Place with the balance of the property having the existing access off Bower Avenue.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement –nil.

7.2 Maintenance/Ongoing costs – Unchanged Council has been maintaining the physical road adjoining the road reserves.

7.3 Funding Source –Transport Growth.

Other He mea anō

7.4 There are no other considerations.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Section 111 of the Reserves Act 1977 authorises local authorities to dedicate Local Purpose (Road) Reserves as Road.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.2 There is no legal context, issue or implication relevant to this decision.

9. Risk Management Implications Ngā Hīraunga Tūraru

Attachments Ngā Tāpirihanga

There are no attachments for this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Colin Windleborn - Property Consultant

Approved By

Angus Smith - Manager Property Consultancy

Lynette Ellis - Head of Transport & Waste Management

Jane Davis - General Manager Infrastructure, Planning & Regulatory Services

Council

01 February 2023

Report from Waimāero Fendalton-Waimairi-Harewood Community Board – 12 December 2022

9. Clyde Road/Greers Road Safety Improvements
Reference Te Tohutoro:	22/1758839
Report of Te Pou Matua:	Gemma Dioni, Senior Transportation Engineer Gemma.dioni@ccc.govt.nz Krystle Anderson, Engagement Advisor Krystle.anderson@ccc.govt.nz
General Manager Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning & Regulatory Services (jane.davis@ccc.govt.nz)

Nature of Decision or Issue and Report Origin

1.1 The purpose of this report is for the Waimāero Fedalton-Waimairi-Harewood Community Board to consider the consultation feedback and views on the proposed safety improvements, and to make a recommendation to the Council.

The Clyde Road/Greers Road intersection is a busy location used by many people travelling to school, work or across the community. Road users should be able to travel safely irrespective of their mode of travel. There have been a number of crashes at the intersection and there are also a high number of people using the bus stops and there is no safe crossing point.

1.2 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

The recommended option is to implement kerb build outs on Clyde Road at the intersection of Greers Road, provide a new pedestrian island to help people cross the road particularly for the bus stops and also on-road cycle lanes in accordance with Attachment A.

1. Waimāero Fendalton-Waimairi-Harewood Community Board Decisions Under Delegation Ngā Mana kua Tukuna

Original officer recommendation accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

Road Layout changes

3. Approves the scheme design, lane marking changes, and kerb build outs and crossing as detailed in Attachment A to the report.

Parking and stopping restrictions

4. Approves that all parking and stopping restrictions on the northwest side of Greers Road commencing at a point 24 metres southwest of its intersection with Guildford Street and extending in a north easterly direction for a distance of 244 metres be revoked.

5. Approves that all parking and stopping restrictions on the southwest side of Greers Road commencing at a point 20 metres northeast of its intersection with Clyde Road and extending in a south westerly direction for a distance of 141 metres be revoked.

6. Approves that the stopping of vehicles is prohibited at all times on the northwest side of Greers Road commencing at its intersection with Guildford Street and extending in a north easterly direction for a distance of 102 metres.

7. Approves that a Bus Stop be installed on the northwest side of Greers Road commencing at a point 102 metres northeast of its intersection with Guildford Street and extending in a north-easterly direction for a distance of 14 metres.

8. Approves that the stopping of vehicles is prohibited at all times on the northwest side of Greers Road commencing at a point 116 metres northeast of its intersection with Guildford Street and extending in an easterly direction for a distance of 95 metres.

9. Approves that the stopping of vehicles is prohibited at all times on the on the southwest side of Greers Road commencing at its intersection with Clyde Road and extending in a south-westerly direction for a distance of 65 metres.

10. Approves that a Bus Stop be installed on the southwest side of Greers Road commencing at a point 65 metres southwest of its intersection with Clyde Road and extending in a south-westerly direction for a distance of 14 metres.

11. Approves that the stopping of vehicles is prohibited at all times on the southwest side of Greers Road commencing at a point 79 metres southwest of its intersection with Clyde Road and extending in a south-westerly direction for a distance of 33 metres.

12. Approves that the stopping of vehicles is prohibited at all times on the on the southwest side of Greers Road commencing at its intersection with Clyde Road and extending in a north-easterly direction for a distance of 25 metres.

Bus passenger shelter resolution

13. Approves, pursuant to Section 339(1) of the Local Government Act 1974:

a. The installation of a bus passenger shelter on the south side of Greers Road (beside 180 Greers Road) commencing at a point 74 metres southwest of its intersection with Clyde Road and extending in a south-westerly direction for a distance of approximately 3.6 metres.

2. Waimāero Fendalton-Waimairi-Harewood Community Board Recommendation to Council

Original officer recommendation accepted without change.

That the Council:

Approves, pursuant to Clause 18 of the Christchurch City Council Traffic and Parking Bylaw 2017:

1. That a Special Vehicle Lane (Cycle) be installed on the northwest side of Greers Road commencing at a point 24 metres southwest of its intersection with Guildford Street and extending in a north easterly direction for a distance of 244 metres.

2. That a Special Vehicle Lane (Cycle) Lane be installed on the southeast side of Greers Road commencing at a point 20 metres northeast of its intersection with Clyde Road and extending in a south westerly direction for a distance of 141 metres.

Attachments Ngā Tāpirihanga

No.	Report Title	Reference	Page
1	Clyde Road/Greers Road Safety Improvements		154

No.	Title	Reference	Page
a ⇩	Clyde Road/Greers Road Safety Improvements	22/1485534	160
b ⇩	Issues raised table: Clyde and Greers Road intersection improvements	22/1506247	161

Council

01 February 2023

Clyde Road/Greers Road Safety Improvements
Reference / Te Tohutoro:	22/1482742
Report of / Te Pou Matua:	Gemma Dioni, Senior Transportation Engineer Gemma.dioni@ccc.govt.nz Krystle Anderson, Engagement Advisor Krystle.anderson@ccc.govt.nz
General Manager / Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning & Regulatory Services (jane.davis@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.2 The Clyde Road/Greers Road intersection is a busy location used by many people travelling to school, work or across the community. Road users should be able to travel safely irrespective of their mode of travel. There have been a number of crashes at the intersection and there are also a high number of people using the bus stops and there is no safe crossing point.

1.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

1.4 The recommended option is to implement kerb build outs on Clyde Road at the intersection of Greers Road, provide a new pedestrian island to help people cross the road particularly for the bus stops and also on-road cycle lanes in accordance with Attachment A.

2. Officer Recommendations / Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board recommends that the Council:

Approves, pursuant to Clause 18 of the Christchurch City Council Traffic and Parking Bylaw 2017:

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

Road Layout changes

3. Approve the scheme design, lane marking changes, and kerb build outs and crossing as detailed in Attachment A.

Parking and stopping restrictions

6. That the stopping of vehicles is prohibited at all times on the northwest side of Greers Road commencing at its intersection with Guildford Street and extending in a north easterly direction for a distance of 102 metres.

8. That the stopping of vehicles is prohibited at all times on the northwest side of Greers Road commencing at a point 116 metres northeast of its intersection with Guildford Street and extending in an easterly direction for a distance of 95 metres.

9. That the stopping of vehicles is prohibited at all times on the on the southwest side of Greers Road commencing at its intersection with Clyde Road and extending in a south-westerly direction for a distance of 65 metres.

11. That the stopping of vehicles is prohibited at all times on the southwest side of Greers Road commencing at a point 79 metres southwest of its intersection with Clyde Road and extending in a south-westerly direction for a distance of 33 metres.

12. That the stopping of vehicles is prohibited at all times on the on the southwest side of Greers Road commencing at its intersection with Clyde Road and extending in a north-easterly direction for a distance of 25 metres.

Bus passenger shelter resolution

13. Pursuant to Section 339(1) of the Local Government Act 1974:

3. Reason for Report Recommendations / Ngā Take mō te Whakatau

3.1 The intersection has been investigated as part of the Christchurch Regeneration Acceleration Fund Road Safety Priorities Delivery Package. The intersection has a Medium collective and personal risk.

3.2 The recommendations in this report will help to achieve the desired community outcome of a well-connected and accessible city through improved road safety.

3.3 It is proposed to install kerb build outs on Clyde Road at the intersection of Greers Road, provide a new pedestrian island to help people cross Greers Road particularly to catch the bus and also on-road cycle lanes.

3.4 Options within this report have been assessed against relevant industry-standard design guidance including the Council’s Infrastructure Design Standard.

4. Alternative Options Considered / Ētahi atu Kōwhiringa

4.1 Maintain the status quo

4.2 The advantages of this option include:

4.2.1 There is no cost to Council.

4.3 The disadvantages of the option include:

4.3.1 Does not support safer outcomes for all users at the intersection.

5. Detail / Te Whakamahuki

5.1 Improving safety on local roads in Christchurch is a priority for the Christchurch City Council. Providing safe infrastructure is key to ensure people get to where they are going safely irrespective of the mode of travel.

5.2 The Clyde Road/Greers Road intersection is a busy intersection used by many people travelling to school, work or across the community. Greers Road provides access to Burnside High, Jellie Park, a pre-school and is close to local retail at Wairakei Road and Ilam Road. People have been observed riding their bicycles on the carriageway along Greers Road.

5.3 Further, there are well used bus stops to the west of the intersection where there is currently no crossing facility. The high frequency Orbiter route passes through this section of Greers Road. The crossing distance across Greers Road is high and a wide variety of pedestrians (including elderly citizens) were observed crossing this road.

5.4 There have been seven injury crashes reported in the ten-year period 2010-2019. There have been no death or serious injury crashes in that time. The main crash type involves vehicles turning out of Clyde Road (right and left) failing to give way to southbound vehicles on Greers Road, potentially with right turners from Clyde Road restricting visibility to left turning traffic. Crashes have also occurred due to vehicles turning right into Clyde Road failing to give way to southbound vehicles on Greers Road. There have been no crashes involving active modes or motorcycles.

Community Views and Preferences Ngā mariu ā-Hāpori

Public Consultation Te Tukanga Kōrerorero

5.5 Consultation started on 20 September 2022 and ran until 4 October 2022. An email was sent to three key stakeholders, including Burnside High School. The consultation was posted on the Have Your Say webpage.

5.6 Consultation documents were delivered to 45 residents.

5.7 Staff discussed the bus stop and shelter relocation with two residents on 20 September 2022. Following residents’ feedback, changes were made to the proposed bus shelter location and the residents chose not to make formal submissions.

Summary of Submissions Ngā Tāpaetanga

5.8 Submissions were made by two recognised organisations and five individuals. All submissions are available on the have your say webpage.

5.9 The majority of submitters indicated support for the intersection improvements (86%) for the following reasons:

· Safer for pedestrians (5)

· Improved visibility for drivers (4)

· Better for cyclists (4)

5.10 Key issues raised by submitters and staff responses can be found in Attachment B. Issues raised table: Clyde and Greers Road intersection improvements.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment /Te Rautaki Tīaroaro

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network - ≤ 105 crashes

Policy Consistency / Te Whai Kaupapa here

6.3 The recommendations in this report are consistent with Council’s Policies and Plans.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.5 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.6 The effects of this proposal upon Mana Whenua are expected to be insignificant.

Climate Change Impact Considerations / Ngā Whai Whakaaro mā te Āhuarangi

6.7 This proposal includes measures to encourage walking/cycling/public transport and therefore will result in positive changes to reduce carbon emissions and the effects of Climate Change.

Accessibility Considerations / Ngā Whai Whakaaro mā te Hunga Hauā

6.8 This proposal improves accessibility for pedestrians/drivers/cyclists, by providing a safer means of accessing the crossings particularly on the southeast side of the intersection.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1 Cost to Implement - $200,000

7.2 Maintenance/Ongoing costs - To be covered under the area maintenance contract, the effects will be minimal to the overall asset.

7.3 Funding Source – Christchurch Regeneration Acceleration Fund – Road Safety Priorities.

Other / He mea anō

7.4 None identified.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

8.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

8.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.4 There is no other legal context, issue or implication relevant to this decision.

8.5 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in sections 8.1 – 8.3.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 None identified.

Attachments / Ngā Tāpirihanga

No.	Title	Reference	Page
a	Clyde Road/Greers Road Safety Improvements	22/1485534
b	Issues raised table: Clyde and Greers Road intersection improvements	22/1506247

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Gemma Dioni - Senior Transportation Engineer

Krystle Anderson - Engagement Advisor

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

Lynette Ellis - Head of Transport & Waste Management

Council

01 February 2023

Report from Waitai Coastal-Burwood-Linwood Community Board – 21 November 2022

10. Briggs/Marshland/Lake Terrace Safety Improvements
Reference Te Tohutoro:	23/38252
Report of Te Pou Matua:	Gemma Dioni, Senior Transportation Engineer, gemma.dioni@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

Nature of Decision or Issue and Report Origin

1.1 For the Council to consider a Special Vehicle Lane (Cycle Lane) be installed on the south side of Lake Terrace Road from the intersection of Marshland Road and extending in an easterly direction for a distance of 71 metres.

1.2 This report arose from a Decision Report to the Waitai Coastal-Burwood-Linwood Community Board 21 November 2022 meeting.

1. Waitai Coastal-Burwood-Linwood Community Board Decisions Under Delegation Ngā Mana kua Tukuna

Original Officer Recommendation accepted without change

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

2. Approves, pursuant to Section 334 of the Local Government Act 1974, the lane marking changes, kerb alignment changes, islands and road surface changes at the intersection of Briggs Road, Marshland Road and Lake Terrace Road as detailed on plan TP360201 in Agenda Attachment A.

3. Resolves that any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described above in 1. or 2. are revoked.

4. Notes, that these resolutions take effect when the traffic control devices that evidence the restrictions described in 1. and 2. are in place.

Kelly Barber, Yani Johanson, Greg Mitchell and Jo Zervos requested that their vote against the resolutions be recorded.

2. Waitai Coastal-Burwood-Linwood Community Board Recommendation to Council

Original Officer Recommendation accepted without change

Part A

That the Council:

Approves, pursuant to Clause 18 of the Christchurch City Council Traffic and Parking Bylaw 2017:

1. That a Special Vehicle Lane (Cycle Lane) be installed on the south side of Lake Terrace Road from the intersection of Marshland Road and extending an easterly direction for a distance of 71 metres.

Attachments Ngā Tāpirihanga

No.	Report Title	Reference	Page
1	Briggs/Marshland/Lake Terrace Safety Improvements		165

No.	Title	Reference	Page
a ⇩	For Approval - Marshland/Briggs/Lake Terrace Safety Improvements	22/1446836	170
b ⇩	Submissions received and issues raised for Marshland, Briggs, Lake Terrace Road intersection	22/1499103	171

Council

01 February 2023

Briggs/Marshland/Lake Terrace Safety Improvements
Reference Te Tohutoro:	22/1446497
Report of Te Pou Matua:	Gemma Dioni, Senior Transportation Engineer, gemma.dioni@ccc.govt.nz Krystle Anderson, Engagement Advisor, Krystle.anderson@ccc.govt.nz
General Manager Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning & Regulatory Services (jane.davis@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waitai Coastal-Burwood-Linwood Community Board to approve a proposal for safety improvements at the Briggs Road/Marshland Road/Lake Terrace Road intersection. This report has been written in response to ongoing safety issues at the intersection.

1.3 The community engagement and consultation outlined in this report reflect the assessment.

1.4.1 Raised safety platforms on all the approaches to the intersection.

1.4.2 A new traffic island on the Lake Terrace Road approach.

1.4.3 A new section of cycle lane on Lake Terrace Road for cyclists approaching the intersection. All other cycle lanes are existing.

1.4.4 Build out the kerb on the southeast corner to slow vehicles turning left out of Lake Terrace Road, making it safer for pedestrians and reducing the crossing distance.

1.4.5 The decisions in this report only relate to the area that’s within the Waitai Coastal-Burwood-Linwood Community Board, i.e. the Lake Terrace Road approach to the intersection. The remainder of the intersection is to be approved by the neighbouring Board, and the proposal will only go ahead if approved by both Boards.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board recommends that the Council:

Approves, pursuant to Clause 18 of the Christchurch City Council Traffic and Parking Bylaw 2017:

That the Waitai Coastal-Burwood-Linwood Community Board:

3. That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described above in 1. or 2. are revoked.

4. That these resolutions take effect when the traffic control devices that evidence the restrictions described in 1. and 2. are in place.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The intersection has been investigated as part of the Christchurch Regeneration Acceleration Facility (CRAF) Road Safety Priorities Delivery Package. There is a high collective and medium high personal risk at the intersection with a death and serious injury score of 1.86 (2010-2019).

3.2 Overall, the most significant crash problems are a result of red light running, right turning traffic failing to give-way, and right-angle crashes.

3.3 The recommendations in this report will help to achieve the desired community outcome of a well-connected and accessible city through improved road safety.

3.4 It is proposed to install raised safety platforms on the approaches to the intersection. It is a treatment that is increasingly being used across New Zealand to improve safety, at intersections and crossings, by encouraging safer speeds at high-risk locations.

3.5 Council wants to reduce the number of serious crashes on our network so everyone can get where they are going safely regardless of how they travel. People will continue to make mistakes when travelling, so treatments such as the raised safety platform seek to reduce the severity of injury when crashes inevitably occur. Platforms can reduce death and serious injuries by up to 40 per cent. At traffic signals, the primary objective of the platform is to reduce speeds of vehicles entering to reduce the severity of systemic crash types that occur at signals (right angle collisions).

3.6 In addition to the raised safety platforms, it is also proposed to:

· Improve the cycle lanes within the intersection and adding advanced cycle stop boxes on all approaches.

· Install a new median island at the intersection, combining the left and through lanes and moving the cycle lane to the kerbside on Lake Terrace Road.

· Build out the kerb on the southeast corner to slow vehicles turning left out of Lake Terrace Road, making it safer for pedestrians.

· Changes to traffic signal phases.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Maintain the status quo

4.2 The advantages of this option include:

4.2.1 There is no cost to Council.

4.3 The disadvantages of the option include:

4.3.1 Does not support safer outcomes for all users at the intersection.

5. Detail Te Whakamahuki

5.1 Briggs Road, Marshland Road and Lake Terrace Road form a crossroads intersection controlled by traffic signals. Briggs Road and Marshland Road (South) are classed as urban connectors in the One Network Framework classification. Marshland Road (north) is classed as an activity street due to the proximity of Home Base Shopping Centre, and Lake Terrace Road is a local street.

5.2 Marshland Road carries approximately 29,000 vehicles per day north of the intersection with Briggs Road carrying over 17,000 vehicles per day. This is a busy intersection through all times of the day.

5.3 There have been 12 injury crashes (including 4 serious injury crashes) at the intersection in a ten-year period from 2010-2019. Three out of the four serious injury crashes were related to red light running, two from the west approach and one from the north approach. One serious injury crash was a right turning vehicle from the south approach not giving way to oncoming southbound traffic. There were 8 minor injury crashes also reported at the intersection within the 10-year period. Four minor injury crashes have been related to drivers turning right not giving way to oncoming traffic, two from the north approach, one from the west approach, and one from the south approach. There have been three red light running minor injury crashes, all from the north approach.

5.4 If approved, the recommendations will be implemented within the current financial year.

Community Views and Preferences

Public Consultation Te Tukanga Kōrerorero

5.5 Consultation started on 13 September and ran until 28 September 2022. An email was sent to 17 key stakeholders, including retail businesses at Homebase Shirley, emergency services and SPOKES. The consultation was posted on the Have Your Say webpage.

5.6 Consultation documents were delivered to 47 residents on 13 September 2022.

Summary of Submissions Ngā Tāpaetanga

5.7 Submissions were made by one recognised organisation and three individuals.

5.8 Three submitters made positive comments about the cycling improvements. However, there were mixed views on the overall intersection improvements. See attachment B. Submissions received and issues raised for Marshland, Briggs, Lake Terrace Road intersection, for the full submissions and staff response to the individual issues raised.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network - <=100 crashes

Policy Consistency Te Whai Kaupapa here

6.3 The recommendations in this report are consistent with Council’s Policies and Plans.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The effects of this proposal upon Mana Whenua are expected to be insignificant.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.5 This proposal includes measures to encourage walking/cycling/public transport and therefore will result in positive changes to reduce carbon emissions and the effects of Climate Change.

6.6 This proposal does not have any significant effect upon carbon emissions and Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.7 This proposal improves accessibility for pedestrians/drivers/cyclists, by providing a safer means of accessing the crossings particularly on the southeast side of the intersection.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement - $400,000.

7.2 Maintenance/Ongoing costs - To be covered under the area maintenance contract, the effects will be minimal to the overall asset.

7.3 Funding Source – Christchurch Regeneration Acceleration Facility (CRAF) – Road Safety Priorities.

Other

7.4 None identified.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

8.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.4 There is no legal context, issue or implication relevant to this decision

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 None identified.

Attachments / Ngā Tāpirihanga

No.	Title	Reference	Page
a	For Approval - Marshland/Briggs/Lake Terrace Safety Improvements	22/1446836
b	Submissions received and issues raised for Marshland, Briggs, Lake Terrace Road intersection	22/1499103

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Gemma Dioni - Senior Transportation Engineer

Krystle Anderson - Engagement Advisor

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

Lynette Ellis - Head of Transport & Waste Management

Council

01 February 2023

Report from Waipuna Halswell-Hornby-Riccarton Community Board – 15 December 2022

11. Waipuna Halswell Hornby Riccarton Community Board Representation on Outside Organisations and Committees
Reference Te Tohutoro:	22/1802050
Report of Te Pou Matua:	Faye Collins, Community Board Adviser (faye.collins@ccc.govt.nz)
General Manager Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

Nature of Decision or Issue and Report Origin

1.1 The operative Rule 13.10.4.1.5 of the Christchurch Replacement District Plan requires the lessees of the Ruapuna Motorsport Park, with support from the Council, to form and operate a Community Liaison Committee.

It has been practice for the Council appointee to the Committee to be recommended to Council by the Waipuna Halswell-Hornby-Riccarton Community Board from among its members.

1.2 This report arose from a Decision Report to the Waipuna Halswell-Hornby-Riccarton Community Board 15 December 2022 meeting.

1. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Nominates a Board member to be appointed to the Riccarton Bush Trust.

2. Nominates a Community Board member for recommendation to the Council for appointment to the Ruapuna Community Liaison Committee.

3. Appoints a Board member as its representative to the Te Poutama Ārahi Rangatahi Community Liaison Committee.

4. Appoints one Board member to each of the following outside organisations, pursuant to the constitutions of the outside organisations, as voting members for the 2022-25 term:

a. Keep Christchurch Beautiful Executive Committee

b. Hornby Community Care Trust

5. Considers representatives from the Waipuna Halswell-Hornby-Riccarton Community Board area to participate in the District Committee of Neighbourhood Support Christchurch Area Incorporated.

6. Considers the invitation from the Christchurch Beautifying Association to appoint a representative from the Board to participate in judging the Christchurch Street and Garden Awards 2023.

2. Waipuna Halswell-Hornby-Riccarton Community Board Decisions Under Delegation Ngā Mana kua Tukuna

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Nominates Marie Pollisco to be appointed to the Riccarton Bush Trust.

3. Appoints a Sarah Brunton as its representative to the Te Poutama Ārahi Rangatahi Community Liaison Committee.

4. Appoints Debbie Mora to Keep Christchurch Beautiful Executive Committee, for the 2022-25 term pursuant to that body's constitution, with Sarah Brunton as an alternative.

5. Appoints Sarah Brunton to Hornby Community Care Trust for the 2022-25 term pursuant to that body's constitution.

6. Appoints Gamal Fouda to participate in the District Committee of Neighbourhood Support Christchurch Area Incorporated with Henk Buunk and Mark Peters as alternatives.

7. Appoints Debbie Mora as representative from the Board to participate in judging the Christchurch Street and Garden Awards 2023 with Henk Buunk as an alternative.

3. Waipuna Halswell-Hornby-Riccarton Community Board Recommendation to Council

Part A

That the Council:

Appoints Henk Buunk to the Ruapuna Community Liaison Committee.

Attachments Ngā Tāpirihanga

No.	Report Title	Reference	Page
1	Waipuna Halswell Hornby Riccarton Community Board Representation on Outside Organisations and Committees		177

Council

01 February 2023

Waipuna Halswell Hornby Riccarton Community Board Representation on Outside Organisations and Committees
Reference / Te Tohutoro:	22/1507541
Report of / Te Pou Matua:	Faye Collins, Community Board Adviser (faye.collins@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider the appointment of Board representation on local outside organisations for the 2022-2025 Community Board term.

1.2 This report is staff generated to provide continuity with the Board’s existing representative and liaison arrangements that maintain links with local community groups and organisations.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Nominates a Board member to be appointed to the Riccarton Bush Trust.

2. Nominates a Community Board member for recommendation to the Council for appointment to the Ruapuna Community Liaison Committee.

3. Appoints a Board member as its representative to the Te Poutama Ārahi Rangatahi Community Liaison Committee.

4. Appoints one Board member to each of the following outside organisations, pursuant to the constitutions of the outside organisations, as voting members for the 2022-25 term:

a. Keep Christchurch Beautiful Executive Committee

b. Hornby Community Care Trust

5. Considers representatives from the Waipuna Halswell-Hornby-Riccarton Community Board area to participate in the District Committee of Neighbourhood Support Christchurch Area Incorporated.

6. Considers the invitation from the Christchurch Beautifying Association to appoint a representative from the Board to participate in judging the Christchurch Street and Garden Awards 2023.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The Council has an interest and the right to make appointments to a number of council organisations. The statutory definition of a council organisation includes those entities to which the Council has the right to appoint one or more trustees, directors or members (S6, Local Government Act 2002).

3.2 The Waipuna Halswell-Hornby-Riccarton Community Board is delegated by Council to appoint the Council’s representatives(s) to the Community Liaison Committee under regulation 34(2)(b) of the Oranga Tamariki (Residential Care) Regulations 1996 to Te Poutama Ārahi Rangatahi (Harmful Sexual Behavior programme) in Christchurch.

3.3 Each triennium, the Board appoints a member or members to outside organisations that represent and/or play a key role in local projects and issues, is included in supporting community engagement of the same, and represents a geographic area or specific sector of the community.

4. Context / Background / Te Horopaki

Riccarton Bush Trust

4.1 The Council has an interest and the right to make appointments to a number of council organisations. The statutory definition of a council organisation includes those entities to which the Council has the right to appoint one or more trustees, directors or members (S6, Local Government Act 2002). Incorporated under a 1914 Act of Parliament, the Riccarton Bush Trust is a Council Controlled Organisation (CCO).

4.2 The Trust manages the 6.4 hectare native bush remnant gifted to the people of Canterbury in 1914 with operating funds provided by the Council in accordance with the Riccarton Bush Amendment Act 2012.

4.3 In accordance with the Riccarton Bush Amendment Act 2012:

Constitution of Board

(1) The members of the Board are appointed as described in this section.

(2) The Christchurch City Council must appoint 5 members, as follows:

(a) 3 must be persons whom the council decides to appoint:

(b) 2 must be elected members of a community board, as defined in section 5 of the Local Government Act 2002, for either of the following communities:

(i) the community in which the Riccarton Bush is situated; or

(ii) a community immediately adjacent to that in which the Riccarton Bush is situated.

(3) The family of John Deans must appoint 2 members by nominating them under section 9 of the Riccarton Bush Act 1914.

(4) The Royal Society of New Zealand Canterbury Branch Incorporated must appoint 1 member.

(5) The Board may appoint 1 member.

4.4 At its meeting of 7 December 2022, the Council delegated to the Waimāero Fendalton-Waimairi-Harewood and Waipuna Halswell-Hornby-Riccarton Community Boards the ability to each appoint two representatives to the Riccarton Bush Trust.

4.5 As there is currently only two vacancies on the Board, this report recommends that the Waipuna Halswell-Hornby-Riccarton Community Board recommends the appointment of one member of the Board to the Riccarton Bust Trust with one member to be appointed by Waimāero Fendalton-Waimairi-Harewood.

4.6 It is noted that earlier this year the Riccarton Bush Trust completed a skills assessment to aid with succession planning. Specifically the Riccarton Bush Trust identified skills that include Education, Marketing and Fund raising would add to the strength of the existing Riccarton Bush Trust Board.

Ruapuna Community Liaison Committee

4.7 The operative Rule 13.10.4.1.5 of the Christchurch Replacement District Plan requires the lessees of the Ruapuna Motorsport Park, with support from the Council, to form and operate a Community Liaison Committee.

4.8 In total there are seven members of the Ruapuna Committee Liaison Committee, three members from the Templeton community, two members from Canterbury Car Club, one member from Christchurch Speedway Association and one elected member from Christchurch City Council.

4.9 It has been practice for the Council appointee to the Committee to be recommended to Council by the Waipuna Halswell-Hornby-Riccarton Community Board from among its members.

Te Poutama Ārahi Rangatahi Community Liaison Committee

4.10 The Waipuna Halswell-Hornby-Riccarton Community Board is delegated by Council to appoint the Council’s representatives(s) to the Community Liaison Committee under regulation 34(2)(b) of the Oranga Tamariki (Residential Care) Regulations 1996 to Te Poutama Ārahi Rangatahi (Harmful Sexual Behavior programme) in Christchurch.

Keep Christchurch Beautiful Incorporated Society

4.11 Keep Christchurch Beautiful is a voluntary organisation that promotes a cleaner, more beautiful environment within Christchurch, and raises the level of awareness of what the individual can do to improve his or her community, reduce litter and support environment improvements. Keep Christchurch Beautiful holds charitable status & is an Incorporated Society.

4.12 The constitution of Keep Christchurch Beautiful states that organisation’s Executive Committee shall be constituted of one member representing each Community Board, one Councillor representing Christchurch City Council and such members as nominated at the Annual General Meeting.

4.13 The recommendation in this report is for the Board to appoint one members with voting privileges to the Executive Committee of Keep Christchurch Beautiful.

Hornby Community Care Trust

4.14 The constitution of Hornby Community Care Trust states that the Board of Trustees should consist no less than six trustees. One Trustee is to be appointed from the Community Board.

4.15 The recommendation in this report is for the Board to appoint one members with voting privileges to the Board of Hornby Community Care Trust.

Neighbourhood Support Christchurch Area Incorporated

4.16 The constitution of Neighbourhood Support Christchurch Area Incorporated states that the District Committee shall compromise a maximum of two representatives of the Waipuna Halswell-Hornby-Riccarton Community Board area.

4.17 The recommendation in this report is for the Community Board to consider representatives from the Waipuna Halswell-Hornby-Riccarton Community Board area to participate in the District Committee of Neighbourhood Support Christchurch Area.

Christchurch Beautifying Association

4.18 The Christchurch Beautifying Association run annual Street and Garden Awards. The Association have invited a representative from the Board to participate in the judging of the street and garden awards to be held early next year. As such, the Board has the option to appoint a representative to participate in judging, with the understanding that another member could step in if necessary.

Key Local Stakeholders and Resident Associations

4.19 It has been the Community Board’s practice to appoint members to act as ‘Board Liaison’ for local Resident Associations. However, the Board have not appointed members to liaise with other key local organisations, nor is the ‘liaison role’ clearly defined.

4.20 Effective representation and governance involves attending many meetings and events in the local community and being a great networker. Whakawhanaungatanga, that is the process of establishing relationships and relating well to others should not be limited to resident associations, rather it should include all key local stakeholders.

4.21 Interactions with Resident Associations, as with other key local stakeholders, are not limited to the time and date of Resident Association meetings. A number of network meetings alongside a variety other opportunities, both formal and informal, currently exist for board members, community groups, resident associations and other key local stakeholders to interact. Furthermore, Resident Associations regularly participate in the ‘Public Forum’ and provide information directly to the Board.

4.22 As such, there is no recommendation that individual community board members be appointed as liaison with resident associations this triennium. Rather, all members are encouraged to note the existing resident associations and other key local stakeholders in the Waipuna Halswell-Hornby-Riccarton community board area and are encouraged to interact with these groups regularly. Opportunities for interaction will continue to be provided to elected members through the Weekly Schedule.

4.23 Resident Associations in the Board include:

· Awatea Residents’ Association

· Central Riccarton Residents’ Association

· Deans Avenue Precinct Society

· Delamain Residents’ Association

· Gilberthorpes Estate Residents Association

· Greater Hornby Residents’ Association

· Halswell Residents’ Association

· Ilam and Upper Riccarton Residents’ Association

· Kennedy’s Bush Residents Association

· Riccarton Bush/Kilmarnock Residents’ Association

· Riccarton Park Residents’ Association

· Steadman Road Area Residents’ Association

· Templeton Residents’ Association

· Yaldhurst Rural Residents’ Association

Attachments / Ngā Tāpirihanga

There are no attachments for this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author	Faye Collins - Community Board Advisor
Approved By	Matthew Pratt - Manager Community Governance, Halswell-Hornby-Riccarton

Council

01 February 2023

12. Draft Submission on Natural and Built Environment Bill and Spatial Planning Bill
Reference / Te Tohutoro:	23/67935
Report of / Te Pou Matua:	John Higgins, Heads of Planning and Consents (john.higgins@ccc.govt.nz)and Mark Stevenson, Manager Planning (mark.stevenson@ccc.govt.nz)
General Manager / Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning & Regulatory Services (jane.davis@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 The Purpose of this report is for the Council to approve its submissions on the Spatial planning Bill and the Natural and Built Environment Bill which were introduced on 15 November 2022 and referred to the Environment Committee for its consideration.

1.2 The Government announced the reform of the resource management system in February 2021. It is intended that the Resource Management Act (RMA) will be repealed and replaced by three new pieces of legislation; the Natural and Built Environment Act (NBA), the Spatial Planning Act (SPA), and the Climate Adaptation Act (CAA).

1.3 An exposure draft of the Natural and Built Environments Bill was released in June 2021. The Council provided a detailed submission on the exposure draft (FPCO/2021/00025).

1.4 The Spatial Planning (SP) Bill and the Natural Built Environment (NBE) Bill are proposing significant changes to the responsibilities of this Council for determining and managing environmental outcomes and protections, and to the resource consent and enforcement roles of the Council. Lodging a submission is an opportunity to influence the content of these bills.

1.5 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. This recognises that while there may be community interest in the resource management reform programme, the specific decision (to approve the draft submissions) is of a lower level of significance.

1.6 The deadline for lodging submissions is Sunday 5 February 2023, however an extension has been sought through till 19 February 2023.

2. Officer Recommendations Ngā Tūtohu

That the Council:

1. Approves lodging the attached draft submission to the Environment Committee on the Spatial Planning Bill (Attachment A)

2. Approves lodging the attached draft submission to the Environment Committee on the Natural and Built Environment Bill (Attachment B)

3. Authorises staff to make further changes to the draft submissions to strengthen or expand submission points before lodgement of the submissions to the Environment Committee

4. Delegates authority to [insert names] to approve any further changes to those draft submissions

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The Council regularly makes submissions on proposals that may have significant impact on the Christchurch community or Council business. Submissions are an important opportunity to influence thinking through external agencies’ consultation processes.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 The alternative option to the recommendation above is to decide not to make submissions on the bills. This is not the preferred option, as making a submission is a valuable opportunity to influence central government direction on proposals that have significant implications for Council.

5. Detail Te Whakamahuki

The Government is undertaking the first comprehensive review of environmental legislation

5.1 The Government appointed a Resource Management Review Panel (Panel) in July 2019 to undertake a review of environmental legislation in New Zealand.

5.2 In June 2020 the Panel released their findings. The report identified a number of issues that have contributed to deterioration of the environment and poor management of urban development. The Panel made recommendations for improvement, including to repeal and replace the RMA, and to enact:

5.2.1 a Strategic Planning Act (renamed Spatial Planning Act) to integrate with other key legislation relevant to development and require statutory long-term regional spatial strategies

5.2.2 a Natural and Built Environments Act to provide for land use and environmental regulation (this would be the primary replacement for the RMA)

5.2.3 a Managed Retreat and Climate Change Act (renamed Climate Adaptation Act) to support New Zealand's response to the effects of climate change.

5.3 The Government announced in February 2021 it would be proceeding with the resource management reform based on the recommendations of the Panel.

An exposure draft of the Natural and Built Environments Bill was released in June 2021

5.4 The exposure draft for the NBE Bill was released in June 2021. It identified the Government’s five objectives for reform of environmental and planning legislation.

5.5 Council submitted on the exposure draft in July 2021 (FPCO/2021/00025).

Submissions on the Bills have been invited

5.6 The NBE and SP Bills were introduced on 15 November 2022 and referred to Parliament’s Environment Committee, which was given until 22 May 2023 to consider the bills and make a report to the House.

5.7 The Environment Committee invited submissions on both bills. The closing date for submissions is Sunday 5 February, however we have applied for an extension through till 19 February 2023.

6. What is included in our draft submissions

6.1 Staff have prepared two submissions (Attachment A and Attachment B).

6.2 The submissions address issues thematically, focusing on the implications for Council, detailing any issues or risks foreseen with the proposed legislation. Given the interrelatedness of the two bills, the submissions raise similar issues, which are summarised below.

6.3 The submissions are at a high broad level rather than detailed drafting level. The exception to this is a detailed set of comments regarding the issues in the NBE Bill provisions for processing of resource consent applications. Staff consider it helpful to the select committee to set out that detail.

Retaining local voice and accountability in a regionalised system remains a concern

6.4 We have raised concern that the regionalisation of the proposed system has the potential to limit local voice. As the legislation is currently drafted, councils will become responsible for delivering plans and spatial strategy actions that they have had limited input in developing. We have recommended amendments to provide for greater local input to give councils the ability to meaningfully influence plan-making on behalf of their communities.

6.5 We have particular comments on the provisions relating to the membership, support, and operations of Regional Planning Committees (RPCs) such as requesting delegation of decision-making to sub-committees.

There needs to be appropriate financial support to operationalise the new system

6.6 The new system proposes shifting costs from users to increased investment from central (taxpayers) and local government (ratepayers). We have raised significant reservations about this shift and the additional costs for local government under the new system and urged the Government to consider the potential financial burden for councils.

The National Planning Framework is critical to the success of the proposed legislation

6.7 We have expressed that local government must be given the opportunity to fully participate in the preparation of the NPF to ensure that it is informed by strong local input. Strong local-level involvement in the development of the NPF would ensure it endures, and reduce the risk of unintended outcomes.

Lost opportunity to make consenting easier for the public and persons administering the Act

6.8 We see that the provisions in the NBE Bill have the potential to bring about additional complexity and further litigation, at the cost to both ratepayers and users. The structure of the NBE Bill is convoluted in parts, with duplications and illogical placement of related provisions, meaning application is not as clear as it could be.

6.9 We have expressed disappointment that the intended simplification has not occurred and see this as a lost opportunity to make it easier for the public and for persons administering the Act.

Support the more robust compliance monitoring and enforcement provisions but consideration of operationalisation is necessary

6.10 In principle, we are supportive of the more robust and rigorous CME provisions provided for in the NBE Bill. We have commented that the application of the proposed CME provisions will only be as effective as the ability of a local authority to deliver them.

Transitioning to the new system will be a significant undertaking and more clarity necessary

6.11 Transitioning to the new system would be a significant undertaking for local authorities and we are concerned by the lack of certainty and clear information provided on the transitional arrangements.

6.12 We have asked that councils receive this certainty to support the development of forward work programmes and long-term planning. Without this certainty there is substantial risk for councils.

7. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment /Te Rautaki Tīaroaro

7.1 The decision aligns with the Council’s Strategic Framework. The submissions support the Community Outcomes, particularly through support for protecting the environment.

7.2 This report supports the Council's Long Term Plan (2021 - 2031):

7.2.1 Activity: Strategic Planning, Future Development and Regeneration

· Level of Service: 17.0.1.1 Advice to Council on high priority policy and planning issues that affect the City. Advice is aligned with and delivers on the governance expectations as evidenced through the Council Strategic Framework. - Triennial reconfirmation of the strategic framework or as required.

Policy Consistency / Te Whai Kaupapa here

7.3 The decision is consistent with Council’s Plans and Policies.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

7.4 The decision to make a submission does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact on mana whenua, their culture and traditions. However, the bills themselves do affect mana whenua.

7.5 The NBE requires all persons exercising powers and performing functions and duties under the NBA to give effect to the principles of Te Tiriti.

7.6 The NBE also requires that all persons exercising functions under the NBA must recognise and provide for the responsibility and mana of each iwi and hapu to protect and sustain the health and well-being of te taiao in accordance with kawa, tikanga and matauranga in their rohe.

7.7 In addition, a National Māori Entity will be established to provide proactive monitoring of Te Tiriti o Waitangi performance.

7.8 Staff have engaged with Te Rūnanga o Ngāi Tahu to ensure that we are aligned in our response.

Climate Change Impact Considerations / Ngā Whai Whakaaro mā te Āhuarangi

7.9 The decision to lodge the submissions does not have any direct climate change impacts. However, we have proposed some comments in the submissions relevant to the manner in which the Bills address climate change matters.

Accessibility Considerations / Ngā Whai Whakaaro mā te Hunga Hauā

7.10 The decision has no direct impact on accessibility.

8. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

8.1 Cost to Implement – the cost of making these submissions will be met from existing operational budgets. The cost to Council as the result of the changes proposed in this legislation has not yet been determined but is anticipated to be significant.

8.2 Maintenance/Ongoing costs – as above

8.3 Funding Source – existing operational budgets

9. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

9.1 The Select Committee’s consultation on the NBE and SP Bills is public and open to any person or organisation.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

9.2 This report has been reviewed and approved by the Legal Services Unit.

9.3 The draft submissions describe the Council’s key concerns with the legal framework that will be established by the Bills.

10. Risk Management Implications Ngā Hīraunga Tūraru

10.1 There are no significant risks associated with this decision to lodge submissions.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Draft Spatial Planning Submission	23/80929	189
b ⇩	Draft Natural and Built Environment Submission	23/80928	193

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Helaina Gregg - Senior Policy Analyst

Brent Pizzey - Senior Legal Counsel

Sian Daly - Programme Manager Land Use & Growth

Approved By

Mark Stevenson - Manager Planning

Jane Davis - General Manager Infrastructure, Planning & Regulatory Services

Council

01 February 2023

13. Draft submission on Sale and Supply of Alcohol (Community Participation) Amendment Bill
Reference / Te Tohutoro:	22/1807870
Report of / Te Pou Matua:	Jenna Marsden, Senior Policy Analyst (jenna.marsden@ccc.govt.nz) Gavin Thomas, Principal Policy Advisor (gavin.thomas@ccc.govt.nz)
General Manager / Pouwhakarae:	Lynn McClelland, Assistant Chief Executive Strategic Policy and Performance (lynn.mcclelland@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 This report asks the Council to delegate approval of the submission on the Sale and Supply of Alcohol (Community Participation) Amendment Bill (the Bill) to a sub-group of elected members. The sub-group will work with staff to finalise a Council submission on the Bill. Submissions are due Sunday 12 February 2023.

1.2 The Bill seeks to improve the ability of communities to participate in and influence alcohol regulation planning and decision-making. It proposes changes to the Sale and Supply of Alcohol Act 2012 that remove appeal rights on provisional local alcohol policies and remove cross examination provisions from district licensing committee hearings.

1.3 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. This recognises that while there may be significant community interest in the Bill’s proposals, the specific decision (to approve the Council submission) is of a low level of significance.

2. Officer Recommendations Ngā Tūtohu

That the Council:

1. Delegate to the Deputy Mayor and [named councillors] to work with staff on the draft Council submission on the Sale and Supply of Alcohol (Community Participation) Amendment Bill;

2. Delegate authority to the Deputy Mayor to finalise, approve and sign the Council submission on the Sale and Supply of Alcohol (Community Participation) Amendment Bill.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The Council regularly makes submissions on proposals which may significantly impact Christchurch residents or Council business. The Council has previously advocated for legislative change to ensure community views can be reflected in Local Alcohol Policies (LAPs). This is therefore an issue the Council is likely to want to submit on.

3.2 The deadline for submissions on the Sale and Supply of Alcohol (Community Participation) Amendment Bill is Sunday 12 February 2023. As this does not allow sufficient time for the full Council to consider and approve the Council’s submission, staff are asking that this be delegated to a sub-group of elected members.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 The alternative option to the recommendation outlined above is for the Council to not make a submission in this case. This is not the preferred option as it is important for the Council to advocate on issues that affect the Christchurch community, Council business and our strategic priorities.

5. Detail Te Whakamahuki

5.1 The Government introduced the Sale and Supply of Alcohol (Community Participation) Amendment Bill on Wednesday 7 December 2022. The Bill has passed its first reading and has been referred to the Justice Committee. Council staff recommend the Council makes a submission on this Bill given its previous advocacy on the matters the Bill contains.

5.2 The Bill aims to improve the ability for communities to influence alcohol regulation in their area and, thereby, ensure that—

5.2.1 the sale, supply, and consumption of alcohol is undertaken safely and responsibly; and

5.2.2 the harm caused by excessive or inappropriate consumption of alcohol is minimised.

5.3 The Bill intends to remove barriers to community participation in licensing decisions. There are three key elements proposed:

5.3.1 Removes the appeals process that is currently required to develop a Local Alcohol Policy.

5.3.2 Introduces the ability to consider LAP provisions in the licence renewal process (that is, the District Licensing Committee could apply LAP provisions retrospectively).

5.3.3 Proposes less formal objection processes. The Bill removes the ability to cross-examine parties objecting to a licence and provides for anyone to object to a licence, not just those with “a greater interest in the application for the licence than the public generally”.

5.4 The Council’s previously began developing a LAP in 2013. It eventually abandoned the process in 2018, largely due to the indefinite duration of the appeals process making it unlikely the final LAP would reflect community views and preferences.

5.5 Since deciding not to continue developing a LAP the Council has advocated for legislative change to ensure community views can be reflected in Local Alcohol Policies. Given this position, staff expect the submission will generally support the legislative changes.

5.6 The decision affects all Community Board areas. The Council received a Chairperson’s Report from the Waitai Coastal-Burwood-Linwood Community Board at the 7 December 2022 meeting. The Council resolved to “request staff, in anticipation of legislative change, to start the process of gathering the information and resources needed to develop an evidence-based Local Alcohol Policy” [CNCL/2022/00181].

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

6.1 This decision aligns with the Council’s Strategic Framework.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Strategic Planning, Future Development and Regeneration

Policy Consistency Te Whai Kaupapa here

6.3 The decision is consistent with Council’s Plans and Policies.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.5 The decision to make a submission does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.6 Staff acknowledge that Māori and particularly Māori health providers and health advocates are likely to have an interest in the legislative changes proposed. It is anticipated those with an interest will make their own submission.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.7 There are no direct climate change implications associated with making a submission on the Bill.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.8 There are no direct accessibility implications associated with making a submission on the Bill.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement - The cost of preparing a submission is met from existing budgets.

7.2 Maintenance/Ongoing costs - There will be no ongoing costs associated with making this submission. If Council wishes to be heard at Select Committee this will require staff time, the cost of which will be met from existing budgets.

7.3 Funding Source - Existing operational budgets.

Other He mea anō

7.4 None.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 The consultation on this Bill is open to the public and any legal person can make a submission to the Finance and Expenditure Select Committee.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.2 Not applicable at this time.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There are no significant risks associated with this decision.

Attachments Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Ellen Cavanagh - Policy Analyst

Gavin Thomas - Principal Advisor Economic Policy

Approved By

David Griffiths - Head of Strategic Policy & Resilience

Lynn McClelland - Assistant Chief Executive Strategic Policy and Performance

Council

01 February 2023

14. Appointment of Elected Members to the board of Christchurch City Holdings Ltd
Reference / Te Tohutoro:	23/22107
Report of / Te Pou Matua:	Linda Gibb, Performance Advisor, Resources (linda.gibb@ccc.govt.nz).
General Manager / Pouwhakarae:	Leah Scales, General Manager Resources/Chief Financial Officer (Leah.Scales@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 This report proposes the appointment of two elected members to the board of Christchurch City Holdings Ltd (CCHL) for the current triennium 2022-2025.

1.2 This report has been written following receiving CCHL's report with appointment recommendations on 25 January 2023.

1.3 The Council established the Appointments’ Committee at its meeting on 14 December 2022 (CNCL/2022/00205 refers) to undertake the process for recommending two elected members for appointment to the CCHL board. The Appointments’ Committee’s report with recommended appointments is at Attachment A.

1.4 Having undertaken an appointments’ process that meets the requirements of the Appointments’ Policy, the Appointments' Committee recommends the following elected members be appointed to the CCHL board for the current triennium, effective immediately and ending at the 2025 local body election (in the way provided for in CCHL’s constitution):

§ Councillor Sara Templeton; and

§ Councillor Sam MacDonald.

1.5 A skills and expertise matrix has been developed against which candidates were assessed. Council staff are comfortable that this matrix be retained by the Appointments' Committee when elected members are the candidates.

Other appointments pending

1.6 The recruitment process for a new chairperson for the CCHL board is being undertaken by the same Appointments’ Committee as for the elected member appointments to the CCHL board (CNCL/2022/00205 refers). The process is currently underway, and recommendations are expected to be brought to the Council in March.

1.7 The appointments’ process for engaging four new independent directors to the CCHL board has also begun, and is expected to report back to the Council in late March. Before recommendations are finalised, the new CCHL board Chair will be consulted. ((CNCL/2022/00205 refers).

2. Officer Recommendations Ngā Tūtohu

That the Council:

1. Approves the appointments of Councillor Sara Templeton and Councillor Sam MacDonald to the Christchurch City Holdings Ltd (CCHL) board of directors, for a term of approximately three years, effective immediately and expiring at the 2025 local body election.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The recommendations in the CCHL report meet the Council’s resolutions from:

· 7 December 2022 for two elected members to be appointed to the CCHL board (CNCL/2022/00189 refers); and

· 14 December 2022 establishing an Appointments’ Committee to undertake a process for appointing two elected members to the CCHL board (CNCL/2022/00205 refers).

3.2 The appointments’ process undertaken meets the requirements of the Appointments' Policy.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 The only alternative option is to not appoint elected members to the CCHL board which would be out of step with the Council’s 7 and 14 December decisions.

5. Detail Te Whakamahuki

5.1 The Council’s Appointments’ Policy requires the following competencies of candidates for both independent and elected member-directors:

· sound judgement and decision-making;

· a public service ethos;

· a high standard of personal integrity;

· commercial and governance experience;

· clear communication skills and an ability to debate in a reasoned manner;

· effective teamwork and collaboration;

· ability to think strategically;

· risk assessment and contingency management; and

· understanding of the wider interests of the Council, as a publicly accountable shareholder.

5.2 The above competencies are in addition to those entity-specific skills, knowledge and experience deemed required for a particular board.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

6.1 The decision sought is consistent with the Council’s Plans and Policies. In particular, the requirements for director appointments contained in the Council’s Appointments’ Policy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.2 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture and traditions.

6.3 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.4 Governance arrangements that are optimal benefit the entire community.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.5 Not relevant to this decision.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.6 Not relevant to this decision.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – there is no impact on CCHL’s or the Council’s costs as a result of the recommendations in this report.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Local Government Act 2002.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.2 There is no legal context, issue or implication relevant to this decision.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 Not relevant.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Christchurch City Holdings Ltd - Recommended Councillor Appointments to the CCHL Board of Directors	23/98640	209

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Linda Gibb - Performance Monitoring Advisor CCO
Approved By	Leah Scales - General Manager Resources/Chief Financial Officer

7. Dedication of Local Purpose (Road) Reserve as Legal Road-Sefton Street Belfast
Reference Te Tohutoro:	22/1758776
Report of Te Pou Matua:	Colin Windleborn, Property Consultant, colin.windleborn@ccc.govt.nz
General Manager Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning & Regulatory Services (jane.davis@ccc.govt.nz)

8. Dedication of Local Purpose (Road) Reserve as road - 6 F Thurso Place and 62 Caithness Street, New Brighton
Reference Te Tohutoro:	22/1752276
Report of Te Pou Matua:	Colin Windleborn, Property Consultant colin.windleborn@ccc.govt.nz
General Manager Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning & Regulatory Services (jane.davis@ccc.govt.nz)