Agenda of Te Pātaka o Rākaihautū Banks Peninsula Community Board

Te Pātaka o Rākaihautū Banks Peninsula Community Board

13 February 2023

Unconfirmed

Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Open Minutes

Date: Monday 12 December 2022

Time: 10:04 am

Venue: Little River Boardroom
4238 Christchurch Akaroa Road, Little River

Present

Chairperson

Deputy Chairperson

Members

Reuben Davidson

Nigel Harrison

Tyrone Fields

Asif Hussain

Lyn Leslie

Cathy Lum-Webb

Luana Swindells

Penelope Goldstone

Manager Community Governance, Banks Peninsula

941 5689

penelope.goldstone@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga: Luana Swindells

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved BKCB/2022/00088

That an apology for absence received from Howard Needham be accepted.

Tyrone Fields/Asif Hussain Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved BKCB/2022/00089

That the minutes of the Te Pātaka o Rākaihautū Banks Peninsula Community Board meeting held on Monday, 7 November 2022 be confirmed.

Tyrone Fields/Lyn Leslie Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Cruise Ships and their Impact on the Community

Sarah van der Burch, local resident, spoke to the Board regarding cruise ships and their impact on the community. Ms van der Burch outlined her thoughts on the fine balance between economic value and the impact on local communities of cruise ship arrivals. Ms van der Burch believes that data should be collected to form an overview of the impact on the community.

The Chairperson thanked Ms van der Burch for her presentation.

4.2 Halswell Huritini River Rating Committee]

Ms Pam Richardson, local resident, provided a background on Halwell Huritini River Rating Committee including the maintenance plan for the drainage systems, and the setting of rates.

The Board was advised that staff support is to be provided for the Committee. Ms Richardson confirmed that she is able to continue as the Board representative on the Halwell Huritini River Rating Committee.

The Chairperson thanked Ms Richardson for her presentation.

4.3

Robinsons Bay Ratepayers Association

Suky Thompson, spoke on behalf of Robinsons Bay Ratepayers Association, regarding the Robinsons Bay community proposal to develop a new historic reserve on an archaeologically significant piece of land in Robinsons Bay adjacent to Pavitt Cottage. Ms Thompson outlined the historic value of the land surrounding Pavitt Cottage and the current status of the Pavitt Cottage Trust. Ms Thompson considers there is a need for urgency to secure the land for the community.

The land is currently owned by the Christchurch City Council. Part of the parcel of land is set aside for the Akaroa Wastewater project.

The Chairperson thanked Ms Thompson for her presentation.

Attachments

a Item 4.3 - Robinsons Bay Ratepayers Association - Suky Thompson Notes - 12 December 2022.

b Item 4.3 - Robinsons Bay Ratepayers Association - Suky Thompson Presentation - 12 December 2022.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

5.1

Head to Head Walkway Working Party

Andrew Turner, Manager – Rod Donald Trust, spoke to the Board regarding the establishment of the Head to Head Walkway Working Party (Item 13 of these minutes refers). Mr Turner outlined his desire for the Head to Head Walkway Working Party to be re-established, and a workshop to be held on the progress and next steps for the parts of the walkway that are yet to be developed. Mr Turner advised that the Rod Donald Trust is available to assist in the development of the workshop.

The Chairperson thanked Mr Turner for his presentation.

Attachments

A Item 5.1 – Head to Head Walkway Working Party – Andrew Turner Notes – 12 December 2022.

5.2

Birdlings Flat Street Lighting

Helen Whelan, local resident, spoke to the Board regarding the Birdlings Flat Street Lighting Report (Item 9 of these minutes refers). Ms Whelan advised that the proposed new street lighting will shine into her property and disrupt her sleep.

The Chairperson thanked Ms Whelan for her presentation.

5.3

Birdlings Flat – Street Lighting

Vince Burke, local resident, spoke to the Board spoke to the Board regarding the Birdlings Flat Street Lighting Report (Item 9 of these minutes refers). Mr Burke questioned the ownership of the existing street lights and the Council’s authority to remove the street lighting. Mr Burke would like to have a review carried out six months after the installation of the new street lights.

The Chairperson thanked Mr Burke for his presentation.

Attachments

a Item 5.3 - Birdlings Flat Street Lighting - Vince Burke Notes - 12 December 2022.

9. Birdlings Flat Street Lighting

Board Comment

1. Staff in attendance provided a comprehensive background to the community engagement and consultation that was undertaken over four years.

2. The Board took into consideration the deputations from Ms Whelan and Mr Burke. (Item 5.2 and 5.3 of these minutes refers).

Community Board Decided BKCB/2022/00090 (Original Officer Recommendations Accepted Without Change)

Part A

That Te Pātaka o Rākaihautū Banks Peninsula Community Board recommends that the Council agree:

1. To the removal of 12 of the existing 19 Street lights at Birdlings Flat as shown in Attachment G of the meeting agenda report.

2. To the turning off of the seven retained street lights as shown on Attachment G of the meeting agenda report at midnight until 6am every night.

Tyrone Fields/Luana Swindells Carried

Nigel Harrison requested that his vote against the resolutions be recorded.

The meeting adjourned at 11.43am and reconvened at 12.01pm.

10. 40 Usshers Road, Okuti - Reserve Land Exchange

Community Board Resolved BKCB/2022/00091 (Original Officer Recommendations Accepted Without Change)

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Pursuant to Section 15(1) of the Reserves Act 1977 approve the exchange of Council owned land being 477m² and shown as Section 2 on shown on Attachment B of the meeting agenda report, for 811m² shown as Section 1 on said plan to be held as Local Purpose (Esplanade) Reserve; and

2. Recommends the Chief Executive, using the Council’s delegated authority from the Minister of Conservation, consents to the exchange of reserve for other land referred to (1) above, and

3. Authorises the Property Consultancy Manager, should the exchange of land be granted with the consent of the Chief Executive, to finalise documentation to implement the transaction.

Asif Hussain/Cathy Lum-Webb Carried

11. The Naval Point Club Lyttelton Incorporated - Licence for Temporary Haulout Compound

Community Board Resolved BKCB/2022/00092 (Original Officer Recommendations Accepted Without Change).

Part C

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approves the granting of a five (5) year Deed of Licence to The Naval Point Club Lyttelton Incorporated over that part of land comprising approximately 4952 square metres being Lot 1, Deposited Plan 72644, Certificate of Title CB42A/442.

2. Authorises the Manager Property Consultancy to make all decisions necessary, at his sole discretion, to conclude and administer the Licence terms and conditions, including but not limited to managing the notification process under section 138 of the Local Government Act 2002 and serving any notices to vacate the land or terminate the agreement for the purposes of Council approved events or development of a suitable haulout facility in the Lyttelton Harbour area.

Lyn Leslie/Nigel Harrison Carried

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Reserve Committee Meeting Minutes

Community Board Resolved BKCB/2022/00093 (Original Officer Recommendation Accepted Without Change).

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board receive the unconfirmed minutes of the following Reserve Management Committees:

1. Pigeon Bay Reserve Management Committee – 17 September 2022.

2. Diamond Harbour Reserve Management Committee – 10 October 2022.

3. Duvauchelle Reserve Committee – 15 August 2022.

4. Duvauchelle Reserve Committee – 19 September 2022.

5. Lyttelton Recreation Ground Reserve Committee – 16 May 2022.

6. Lyttelton Recreation Ground Reserve Committee – 15 August 2022.

Lyn Leslie/Luana Swindells Carried

8. Orton Bradley Park Board Minutes

Community Board Resolved BKCB/2022/00094 (Original Officer Recommendation Accepted Without Change).

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the minutes of the Orton Bradley Park Board meeting held on 27 June 2022.

Luana Swindells/Asif Hussain Carried

12. Te Pātaka o Rākaihautū Banks Peninsula Community Board Community Board - Consideration of a Casting Vote

Community Board Resolved BKCB/2022/00095

Part C

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Agrees that the Community Board Chairperson is to have a casting vote during the Community Board’s 2022-25 term.

Tyrone Fields/Asif Hussain Carried

13. Te Pātaka o Rākaihautū Banks Peninsula Community Board Governance Arrangements 2022-2025

Board Comment

1. The Board took into consideration the deputation from Mr Turner (Item 5.1 of these minutes refers).

Community Board Resolved BKCB/2022/00096 (Original Officer Recommendations Accepted Without Change).

Part C

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Establishes Te Pātaka o Rākaihautū Banks Peninsula Community Board Submissions Committee for the 2019-22 term as follows:

a. Terms of Reference being to respond on behalf of the Te Pātaka o Rākaihautū Banks Peninsula Community Board to submission opportunities as they arise.

b. That all members of the Community Board to be appointed as members of the Submissions Committee, with the exception of the Banks Peninsula Councillor when the Council is the final decision maker of the matter.

c. The Submissions Committee Chairperson and Deputy Chairperson to be appointed by the Board’s Submission Committee?.

d. The quorum of the Submissions Committee to be three members.

e. Where timeframes necessitate such action being required, the Submissions Committee be granted delegated authority to lodge submissions on behalf of Te Pātaka o Rākaihautū Banks Peninsula Community Board.

f. Any submissions made by the Submissions Committee to be reported to the Te Pātaka o Rākaihautū Banks Peninsula Community Board for record purposes.

That the Submissions Committee Chairperson/Community Board Chairperson and the Community Governance Manager be delegated to convene the Submissions Committee.

2. Establishes a Community Open Forum as a public participation session at the beginning of each Board briefing to enable the community to highlight matters or update the Board on the work they are doing within the Community Board Area. The public participation presentation time at any briefing to be the total of 30 minutes.

3. Committees, Subcommittees, Subordinate Decision Making Bodies and Working Parties

a. Establishes the Akaroa Museum Advisory Committee including adoption of the Terms of Reference dated 2 December 2019 and appointment of the following as members of the Committee:

- Two members of the Friends of the Akaroa Museum

- One community representative

- One member of the Te Rūnanga o Ōnuku Rūnanga

- Two Akaroa subdivision members of Te Pātaka o Rākaihautū Banks Peninsula Community Board.

and requests that staff call for expressions of interest to fill the community representative position on the Akaroa Museum Advisory Committee and present a report for the Board to consider an appointment.

c. Establishes the following subordinate decision making bodies under the Terms of Reference and Delegations dated 12 September 2022 with the following conditions:

Subordinate Decision Making Body	Conditions
Allandale Reserve Committee	That the Committee has six months from the Committee’s Triennium Election Meeting to explore their options of registering as an Incorporated Society or other legal entity.
Ataahua Reserve Committee	That the Committee has six months from the Committee’s Triennium Election Meeting to explore their options around hall bookings and people camping overnight on the grounds and report to the Board.
Awa-iti Reserve Committee	No additional conditions.
Cass Bay Reserve Committee	No additional conditions.
Diamond Harbour Reserve Committee	No additional conditions.
Duvauchelle Reserve Committee	No additional conditions.
Garden of Tane Reserve Committee	No additional conditions.
Le Bons Bay Reserve Committee	That the Committee has six months from the Committee’s Triennium Election Meeting to explore their options of registering as an Incorporated Society or other legal entity and report to the Board.
Little Akaloa Reserve Committee	That the Committee has six months from the Committee’s Triennium Election Meeting to explore their options around handling money, the non-conforming campground, and facility management, and report to the Board.
Lyttelton Recreation Ground Reserve Committee	No additional conditions.
Lyttelton Reserves Committee	That Andrew Turner be the Board appointed Chairperson of the Lyttelton Reserves Committee. The position to be reviewed six months after the Triennium Election Meeting.
Okains Bay Reserve Committee	No additional conditions.
Pigeon Bay Reserve Committee	That the Committee has six months from the Committee’s Triennium Election Meeting to explore their options of registering as an Incorporated Society or other legal entity and report to the Board.
Robinsons Bay Reserve Committee	No additional conditions.
Stanley Park Reserve Committee	No additional conditions.

d. That Clause 11.3 notes of the Banks Peninsula Reserve Committee’ Terms of Reference adopted on 12 September 2022 be amended to read:

If a community, where there has been a Reserve Management Committee operating, wishes to take financial responsibility for its camping ground or community facility, it must form a legal entity, such as an incorporated society or community trust, and submit a request to enter into a lease agreement with the Council. Any lease agreement would be subject to similar criteria as contained in these Terms of Reference. The society would need to satisfy Council staff that it is capable of operating the camping ground or community facility in an efficient and judicious manner.

e. Establishes the following subordinate decision making bodies:

Ÿ Akaroa Design Review Panel, including adoption of Terms of Reference dated 2 December 2019 and appointment of the following members:

· William Fulton

· Hugh Nicholson

· Lynda Wallace

· Janet Reeves

· Victoria Andrews

· Fiona Wykes

Ÿ Lyttelton Design Review Panel including adoption of Terms of Reference dated 2 December 2019 and appointment of the following members:

· Jasper van der Lingen

· Jane Rennie

· Bruce Russel

· Roy Mongomery

· Areta Wilkinson

f. Establishes the Head to Head Walkway Working Party, including adoption of the Terms of Reference dated 2 December 2019.

· That the Head to Head Walkway Working Party is to make a recommendation to the Board on the appointment of the Working Party Chairperson.

g. Not to establish the Akaroa Issues Working Party and appoint Nigel Harrison to the Akaroa and Bays Forum to act as the Board’s representative and liaison with that group.

Tyrone Fields/Asif Hussain Carried

14. Te Pātaka o Rākaihautū Banks Peninsula Community Board Representation on Outside Organisations and Committees

Community Board Resolved BKCB/2022/00097

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Appoints a member of the Community Board, or other person, to the following bodies, as the Christchurch City Council’s representative on that body, and in the case of the Orton Bradley Park Board, three members (one representing the Christchurch City Council and two Board members):

Lyttelton Historical Museum Society Incorporated.	Reuben Davidson
Halswell Huritini River Rating District Committee	Pam Richardson
Okains Bay Maori and Colonial Museum Trust	Tyrone Fields
Orton Bradley Park Board (3 positions)	Scott Winter and Luana Swindells
Summit Road Protection Authority	Cathy Lum-Webb
Waitaha Primary Health	Lyn Leslie
Biosecurity Advisory Group (formerly the Pest Liaison Committee)	Asif Hussain

2. Appoints a representative on the following bodies:

Akaroa and Bays Forum	Nigel Harrison
Banks Peninsula War Memorial Society (Chairman and the Councillor for Banks Peninsula).	Pam Richardson and Tyrone Fields
Christchurch and Banks Peninsula Biosecurity Advisory Group.	Nigel Harrison
Coastal Hazards Adaptation Programme (CHAP) Coastal Community Panel	Luana Swindells
Keep Christchurch Beautiful.	Cathy Lum-Webb
Lyttelton Port Liaison Committee	Tyrone Fields
Neighbourhood Support Canterbury	Lyn Leslie
Stoddart Cottage Trust	Howard Needham
Whaka-Ora Healthy Harbour Community Advisory Group	Cathy Lum-Webb
Takapuneke Co-Governance Group	Nigel Harrison

4. Appoints a liaison person to the following subordinate decision making bodies and outside organisations:

Reserve Committees

Allandale Reserve Committee	Howard Needham
Ataahua Reserve Committee	Lyn Leslie
Awa-iti Reserve Committee.	Lyn Leslie
Cass Bay Reserve Committee	Tyrone Fields
Diamond Harbour Reserve Committee	Luana Swindells
Duvauchelle Reserve Committee	Nigel Harrison
Garden of Tane Reserve Committee	Nigel Harrison
Le Bons Bay Reserve Committee.	Asif Hussain
Little Akaloa Reserve Committee	Asif Hussain
Lyttelton Recreation Ground Reserve Committee	Cath Lum-Webb
Lyttelton Reserves Committee	Reuben Davidson
Okains Bay Reserve Committee/Ōkeina Advisory Group	Asif Hussain
Pigeon Bay Reserve Committee	Asif Hussain
Robinsons Bay Reserve Committee	Nigel Harrison
Stanley Park Reserve Committee	Nigel Harrison

Residents’ Associations

Akaroa Residents’ & Ratepayer’s Association	Asif Hussain
Cass Bay Residents’ Association	Cathy Lum-Webb
Charteris Bay Residents’ Association	Howard Needham
Church Bay Neighbourhood Association	Howard Needham
Corsair Bay Residents’ Association	Cathy Lum-Webb
Diamond Harbour Community Association	Luana Swindells
Governors Bay Community Association	Howard Needham
Le Bons Bay Bach Holders’ Association	Asif Hussain
Lyttelton Community Association	Reuben Davidson
Port Levy Residents’ Association	Howard Needham
Purau Residents’ Association	Tyrone Fields
Robinsons Bays Residents’ and Ratepayers’ Association	Nigel Harrison
Takamatua Residents’ and Ratepayers’ Association	Nigel Harrison/
Tikao Bay Boating Club and Ratepayers’ Association	Nigel Harrison
Wainui Residents’ Association	Nigel Harrison

Community Organisations

Age Concern Canterbury	Cathy Lum-Webb
Akaroa District Promotions	Lyn Leslie
Akaroa Resource Collective Trust	Nigel Harrison
Banks Peninsula Conservation Trust	Tyrone Fields
Banks Peninsula Water Management Zone Committee	Asif/Luana
The Gaiety Trust	Nigel Harrison
Grubb Cottage Trust	Reuben Davidson
Little River Community Centre Committee	Lyn Leslie
Little River Craft Station	Lyn Leslie
Little River Rail Trail Trust	Lyn Leslie
Little River Railway Station Trust	Lyn Leslie
Little River-Wairewa Community Trust	Lyn Leslie
Lyttelton Business Association	Reuben Davidson
Lyttelton Community House Trust	Tyrone Fields
The Lyttelton Information and Resource Centre Trust	Tyrone Fields
Okuti Hall Committee	Lyn Leslie
Pigeon Bay Community Hall Committee	Asif Hussain
Project Lyttelton Inc	Reuben Davidson
Summit Road Advisory Committee	Lyn Leslie
Te Mata Hapuku Birdlings Flat Community Centre Committee	Lyn Leslie

Lyn Leslie/Asif Hussain Carried

15. Te Pātaka o Rākaihautū Banks Peninsula Recess Committee 2022/23

Community Board Resolved BKCB/2022/00098 (Original Officer Recommendations Accepted Without Change).

Part C

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Establishes a Recess Committee comprising of the Board Chairperson or Deputy Chairperson (or their nominees from amongst the remaining Board members) plus a minimum of any other two Board members, to be authorised to exercise the delegated powers of Te Pātaka o Rākaihautū Banks Peninsula Community Board for the period following its ordinary meeting on 12 December 2022 up until the Board resumes its normal business from 7 February 2023.

2. Notes that any such delegation exercised by the Board’s Recess Committee will be reported to the Board for record purposes.

3. Note that any meeting convened of the Recess Committee will be publically notified and the details forwarded to all Board members.

Tyrone Fields/Cathy Lum-Webb Carried

16. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - December 2022

Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report for December 2022.

Community Board Resolved BKCB/2022/00099

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report for December 2022.

2. Delegates Reuben Davidson and Luana Swindells to approve Te Pātaka o Rākaihautū Banks Peninsula Community Board Youth Development Fund grants during the current 2022-2025 Board Term.

Tyrone Fields/Cathy Lum-Webb Carried

17. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Board members exchanged the following matters for the Board’s information:

· The safety works construction around Dyers Pass Road is progressing.

· The noise and speed levels of anti-social road users around the Bays is still a major community concern. The community is encouraged to note times, car details and behaviour and report to the New Zealand Police’s 105 reporting.

· Recently there has been a volunteer rubbish pick up in Lyttelton.

· Concern was noted that if the Magazine Bay wharf is dismantled and the impact it would have on the local birdlife.

· There continues to be tidal debris accumulating on Akaroa beachfront.

· The Little River Dog Park trial has been delayed owing to the unavailability of a fencing contractor to secure the area. It was noted that the Little River Trust has provided funding for additional fencing to separate large dogs from little dogs.

· The Board noted that staff are working with the Birdlings Flat community regarding the proposed chlorination of their drinking water.

· The Board were advised additional funding has been made through the Better Off Funding for biodiversity projects in Banks Peninsula.

17.1 State Highway Road Works

The Board discussed the issue of road works being carried out during the height of the tourist season and noted the lowering of speed limits is affecting times tourists spend in travelling.

The Board agreed to write to Waka Kotahi New Zealand Transport Authority on the Board’s concerns of road works being carried out during the height of the tourism season seeking an explanation why the works needed to be completed during that time.

The Board agreed to write to Waka Kotahi New Zealand Transport Authority on the Board’s concerns on the lowering of speed limits is affecting times tourists spend in travelling to Banks Peninsula attractions.

17.2 Banks Peninsula Public Toilets

The Board discussed the issues around the availability, condition and the need for additional toilets in Banks Peninsula.

The Board agreed to request a briefing from staff on the availability, condition and the need for additional toilets in Banks Peninsula.

17.3 Naval Point Breakwater

The Board were advised that part of the Naval Point breakwater is submerged during the high tide.

The Board agreed to request staff to liaise with Environment Canterbury regarding the Naval Point breakwater being submerged during high tide and how the hazard to boat users can be mitigated.

Karakia Whakamutunga: Luana Swindells

Meeting concluded at 1:34pm

CONFIRMED THIS 13th DAY OF FEBRUARY 2023

Reuben Davidson

Chairperson

Te Pātaka o Rākaihautū Banks Peninsula Community Board

13 February 2023

10. Former Godley House Site, Stoddart Point Reserve - Results of Request for Proposal for Commercial Hospitality
Reference / Te Tohutoro:	22/1663682
Report of / Te Pou Matua:	Russel Wedge, Team Leader Parks Policy & Advisory, russel.wedge@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 Applications were sought through a Request for Proposal (RFP) process to fund, build and operate a commercial hospitality business on Stoddart Point Reserve, under section 73(3) of the Reserves Act 1977. One application was received and evaluated by an internal staff panel who agreed the proposal submitted by S and S Solutions Ltd should be presented to the Community Board for their consideration (refer Attachments A, B, C, D, E).
The Board is requested to consider and approve the proposal from S and S Solutions Ltd as the basis for a proposed ground lease, pending the outcome of public consultation, for an area of Stoddart Point Reserve in accordance with section 73(3)(4) of the Reserves Act 1977.

1.2 This report is following a Community Board meeting on 1 November 2021 and resolution BKCB/2021/00074: Requesting staff to prepare and release a Request for Proposal to fund, build and operate a commercial hospitality business on an area of up to 1500m2 of recreation reserve at Stoddart Point Reserve.

1.3 The decision in this report is of medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance is considered medium in the wider context of the city, but is recognised as being of high significance to the local community who have been requesting a commercial venue in this location since the former Godley House was demolished

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Supports the lease and development proposal from S and S Solutions Limited as presented in this report and authorises staff to undertake the public consultation as described in note c below. The results of which are to be considered by a Reserves Hearings Panel which will make recommendations based on its deliberations to the Community Board for their consideration as to whether to grant the proposed ground lease or not.

2. Noting that:

a. The lessee will be a yet to be determined nominee of S and S Solutions Limited as presented through the Request for Proposal process

b. S and S Solutions Limited require certainty over the lease before further investment on this proposal.

c. Public consultation for a proposed ground lease, removal of trees and development based on the proposal from S and S Solutions Limited to fund, build and operate a commercial hospitality business on 650m² of recreation reserve at Stoddart Point Reserve, Diamond Harbour (Lot 1 DP 53173 and as shown in 5.6 below, Figure 1)is required by section 73(4) of the Reserves Act 1977

d. The Chief Executive Officer as the delegated authority by the Minister of Conservation has granted her consents to an area of 650m2 of the recreation reserve at Stoddart Point Reserve, Diamond Harbour (Lot 1 DP 53173 shown in Figure 1) to be available as a ground lease for the purposes of a commercial hospitality business under section 73(3) of the Reserves Act 1977.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The Diamond Harbour community has requested a commercial hospitality facility be built on part of Stoddart Point Reserve to replace the former Godley House that was demolished after the 2010/11 earthquakes. The Department of Conservation (DoC) advised a commercial hospitality facility may be possible on part of the recreation reserve under section 73(3) of the Reserves Act 1977.

3.2 A Request for Proposals (RFP) for commercial hospitality proposals was released at the beginning of 2022. One application was received and evaluated by an internal staff evaluation panel. The applicants proposal has been put forward for consideration to grant a lease subject to the application and proposed location on Stoddart Point Reserve being consulted on by the public in compliance with s73(3)(4) of the Reserves Act 1977.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Not to proceed with the proposal from S and S Solutions Ltd – Not Recommended:

4.1.1 Advantage –the reserve will remain in grass and shrubs.

4.1.2 Disadvantage – A commercial hospitality business that offers accommodation, restaurant, bar, café and a function venue to the local community and visitors would not proceed, due to no other applications received through the RFP process.

4.1.3 Disadvantage – some of the local residents who have been requesting a replacement venue for the former Godley House since the building was demolished will be critical of the Council’s ability to meet the community’s needs.

5. Detail Te Whakamahuki

Background - Stoddart Point Reserve and former Godley House

5.1 Stoddart Point Reserve at Diamond Harbour was the site of the former Godley House that operated as a hospitality venue offering café, restaurant, bar and accommodation facilities. Godley House was built in 1880 and bought by the Borough of Lyttelton in 1913, it was considered by many local residents in Diamond Harbour as the social hub for the community. Godley House was severely damaged in the 2010/11 earthquakes and was demolished. The foundations remain in situ and are protected under the archaeological provision of the Historic Places Act 1993.

5.2 Godley House had a lease with the Council and at the time the lease was granted the land was believed to be held as Fee Simple and not subject to the Reserves Act 1977. This was recently found to be incorrect. It is believed the confusion arose when a Survey Office (SO) plan was drawn-up in 1988 for internal Council purposes to identify the area to be leased to the former Godley House. The SO Plan appeared in later years on the Council’s internal mapping system with a separate land title, although no reclassification, revocation, gazetting or subdivision of the reserve area had occurred to legitimise it as a separate title and therefore remove the reserve status. The area was still classified as a recreation reserve subject to the Reserves Act 1977 and the lease that was issued for a commercial hospitality business on a recreation reserve was not consistent with the Reserves Act 1977.

Request for Proposals - S and S Solutions Limited application

5.3 S and S Solutions Limited are proposing to facilitate building a replica of the former Godley House approximately 12 -15 metres west of the former house foundations. The design is for a two-story building with a restaurant, bar, café and function facility on the lower floor with 10 bedrooms on the upper floor. There will be a cellar beneath the bar (refer Attachments A, B, C, E).

5.4 The building is designed in the colonial style with a covered veranda on the sides facing the road and the former Godley House foundations. The exterior of the building will consist of long-run colour steel, aluminium window frames and vertical timber cladding.

5.5 The existing car parking area at the reserve boundary at Waipara Avenue is proposed to be used for visitors to the hospitality building. Staff are supportive of not using the reserve land for additional car parking.

5.6 Figure 1: Proposed location of Sand S Solutions Ltd commercial hospitality building

5.7 Figure 2: Proposed view of hospitality building from Waipapa Avenue.

5.8 Figure 3: View from the Waipapa Avenue car park looking towards site to be leased.

5.9 After the café was removed in 2018 this part of the reserve has been used as an access way from the car park to other parts of the reserve. The topography consists of a 3 metre fall from east to west, existing vegetation, and aspect of the site does not encourage or lend itself for people to sit, play or carry out any recreational activities except walking through the area. (Refer Figure 3 above). There are no views of the harbour, interesting plants to look at or a level site for an informal recreational game in this part of the reserve.

5.10 If the proposed ground lease for the hospitality business proceeded the public will still be able to enter the reserve from the existing car park off Waipapa Avenue to walk past proposed building into the reserve.

Request to lease additional 300m2 of flat reserve land

5.11 S and S Solutions have requested an additional leased area 300m² of flat reserve land to the north of the former Godley House foundations for a marque. The marque would support functions and activities hosted from the hospitality building such as weddings, community events and corporate functions.

5.12 Staff do not support this request to lease an additional 300m² of flat reserve land just to the north of the former Godley House foundations in Stoddart Point Reserve. Staff believe this request would not comply with the lease conditions required under section 73(3) of the Reserves Act 1977, as this area of the recreation reserve is regularly used by the public for recreation activities and has many reserve values.

5.13 Staff have recommended to S and S Solutions Limited that this area of the reserve could be booked through the Councils Event Team as an event when they require it. For the rest of the time the reserve is available for the public to use.

Trees requested to be removed if building is built

5.14 S and S Solutions Limited have identified trees in two areas of the reserve they would like removed if their proposal to lease and build is approved (refer Attachment C, page 6).

5.15 There are two trees a strawberry tree (Arbutus unedo) and Liquidambar (Liquidambar styraciflua) that will need to be removed for the building to be built. There are also two ngaios at the legal road boundary (on the reserve) and small seedling cabbage trees plus a few shrubs that would need to be removed from the proposed lease area.

5.16 It is proposed that the removal of these be incorporated in the public consultation and an Arborist report will be required from S and S Solutions Ltd for consideration and recommendation from the Hearings Panel to the Community Board.

5.17 To the north there are two Norfolk pines adjacent to the proposed building site that will be retained together with a mature ngaio. At the western end of the building a grove of cabbage trees will also be retained.

5.18 On the reserve bank above Waipapa Avenue that goes past the reserve down to the wharf there are 11 mature macrocarpa trees and one pine tree. The tree roots are stabilising the bank above the road that forms the reserve. S and S Solutions Ltd have recommended these trees could be thinned. The trees are old and have not been maintained for a number of years.

Previous community involvement

5.19 Since 2012 the a number of residents from the Diamond Harbour community have requested staff and the Banks Peninsula Community Board to provide a replacement building to the former Godley House that could provide hospitality facilities for the local community and visitors to the area.

5.20 Public consultation on the Stoddart Point Reserve – Future of former Godley House site was carried out mid-2019 over a four week period. The purpose of the consultation was to ask the public and the local Diamond Harbour community in particular, how they would like the former Godley House site used and developed in the future.

5.21 The public consultation resulted in 241 submissions received with 132 submitters requesting a venue with a bar, café, restaurant, possibly with accommodation and with sufficient space for displaying art. There was also a strong desire from the community for a similar venue to the former Godley House as a focal social hub for the community. The former Godley House was regarded as the “heart of the community” and provided a space where people could connect with one another.

5.22 The staff have been working with the Diamond Harbour community for a number of years to find a solution to the local community’s requests for a commercial hospitality business to operate in Stoddart Point Reserve that is compliant with the Reserves Act 1977.

5.23 The Diamond Harbour Community Association has submitted a letter in support of a building that can provide accommodation, a restaurant, bar, café and function venue (refer Attachment D).

Section 73(3) of the Reserves Act 1977

5.24 The Department of Conservation (DOC) advised a commercial hospitality building may be possible on part of the recreation reserve if the circumstances complied with section 73(3) of the Reserves Act 1977. This section related to an area of recreation reserve that was not being used for recreation purposes.

5.25 Section 73(3) of the Reserves Act 1977 states:

“Where any recreation reserves or any part of such a reserve is not being used for the purposes of a recreation reserve and in the opinion of the Minister is not likely to be used for that purpose, but it is inadvisable or inexpedient to revoke the reserve, leases of the whole or any part thereof may be granted by the administering body with the prior consent of the Minister in cases where the reserve is vested in such a body, or by the Minister in any other case.”

5.26 The Council’s Chief Executive (CE), acting under the Minister’s delegation, has consented to an area of 650m² of the recreation reserve at Stoddart Point Reserve, Diamond Harbour (Lot 1 DP 53173) as the location shown in Figure 1 above (refer 5.6) to be available as a ground lease for the purposes of a commercial hospitality business under section 73(3) of the Reserves Act 1977.

Process – next steps

5.27 This report seeks support from the Community Board for the proposal from S and S Solutions Limited to lease and development a hospitality facility as presented in this report and authorises staff to undertake the public consultation as set out below.

· Public consultation for a proposed ground lease, removal of trees and development based on the proposal from S and S Solutions Limited to fund, build and operate a commercial hospitality business on 650m² of recreation reserve at Stoddart Point Reserve, Diamond Harbour (Lot 1 DP 53173 and as shown in 5.6 below, Figure 1)is required by section 73(4) of the Reserves Act 1977

· This Public consultation will be for not less than one month for a nominee of S and S Solutions Limited as the preferred lessee under s73(3)(4) in accordance with s119 and s120 of the Reserves Act 1977

· Convene a Reserve Hearings Panel for submitters to speak to their submission, if required

· The Hearings Panel to prepare and present their report to the Community Board

· The Community Board to consider the Hearings Panel recommendations and any accompanying staff advice and recommendations to resolve whether to proceed with a lease with S and S Solutions Ltd under s73(3) of the Reserves Act 1977.

· Following this it is envisaged that S and S Solutions Limited will invest further in due diligence for the project from which the lease terms and conditions can be developed.

5.28 The Stoddart Point Reserve and Coastal Cliff Reserves Network Diamond Harbour/Te Waipapa Management Plan will need to be revised (when resources are available) to include an area for commercial hospitality businesses.

5.29 The decision affects the following Community Board area:

5.29.1 Te Pātaka o Rākaihautū Banks Peninsula Community Board

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

6.1 This report supports the Council's Long Term Plan (2021 - 2031):

6.1.1 Activity: Parks and Foreshore

· Level of Service: 6.8.10.3 Timely response to community initiated use of parks - Respond to initial use or occupation enquiry within four working days - 95%

Policy Consistency Te Whai Kaupapa here

6.2 The decision is consistent with Council’s Plans and Policies: The Delegations Register, Part D – Sub Part 1 - Community Boards, section 73 “To grant leases of recreation reserve (for farming, grazing, afforestation, and other purposes) in accordance with this section.”

6.3 The Council’s powers to grant leases under s73 Reserves Act 1977 are delegated to the relevant community board, excluding the power to hear and determine submissions and objections, which have been delegated to Council Hearings Panels.

6.4 Section 73(3) allows a lease to be granted on a recreation reserve for any purpose, for a term of up to 33 years, with a right of renewal up to a further 33 years.

6.5 The powers of the Minister under s73 Reserves Act 1977 have been delegated to the Council and sub-delegated to the Council’s Chief Executive Officer.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.6 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions. Mana whenua were invited and consulted during the public consultation on the Stoddart Point Reserve – Future of former Godley House site in mid-2019.

6.7 Mana whenua will be consulted on the proposed commercial lease process if it proceeds under s73(3) of the Reserves Act 1977 and will be invited to make a submission or comment on the proposal and this will be included in the report to the Reserve Hearings Panel for consideration.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.8 If the proposal to lease an area of the reserve for a building proceeds, the Resource and Building consents will address any issues relating to climate change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.9 The accessibility into the reserve will not be impeded by the proposed lease and building, should they proceed.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement - included as part of the Parks Unit planning budget

7.2 Maintenance/Ongoing costs - no maintenance/ongoing costs

7.3 Funding Source - the Parks Unit planning operations budget

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 The Council has delegated its leasing powers under s73 of the Reserves Act 1977 to the relevant Community Board.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.2 The legal consideration is in relation to the drafting of the lease agreement, which they will be consulted on if the Board determines to proceed after the public consultation and submissions have been considered.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 If the proposal to continue for the public consultation under s73(3) of the Reserves Act 1977 does not proceed there is a risk the residents of Diamond Harbour will object to the Community Boards decision. The Diamond Harbour community have been advocating for nearly ten years for a hospitality venue to replace the former Godley House.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	RFP from S and S Solutions Ltd Redacted Version	23/89677	50
b ⇩	RFP - Visual Images Building & Landscape	23/89785	67
c ⇩	RFP - Location & Landscape Explanation supporting S and S Solutions Ltd Application	23/89764	79
d ⇩	Letter of Support from Diamond Harbour Community Association for S and S Solutions Ltd	23/89802	95
e ⇩	Hospitality Building Designs and Plans	23/103175	96

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Russel Wedge - Team Leader Parks Policy & Advisory

Approved By

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizens & Community

Te Pātaka o Rākaihautū Banks Peninsula Community Board

13 February 2023

13. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - February 2023
Reference / Te Tohutoro:	22/1782931
Report of / Te Pou Matua:	Penelope Goldstone, Community Governance Manager
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report for February 2023.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Lyttelton Youth Groups	There were 18 youth that attended a pool party in December 2022 at the Norman Kirk pool in Lyttelton. Everyone had fun playing on the hired inflatable including members of the public. The Lyttelton Port Company sponsor all the youth programmes and initiatives that are run from the Lyttelton Recreation Centre.	Completed	Our communities are strong, connected and foster a sense of belonging.
Naming of the Lyttelton Recreation Centre	The Lyttelton Recreation Centre, managed in partnership with the Council and the Lyttelton Recreation Centre Trust, have been developing a new name for the Centre. The Lyttelton Recreation Centre Trust Board have engaged Te Hapū o Ngāti Wheke to develop a cultural narrative that can be weaved through the facility. The new name gifted by Te Hapū o Ngāti Wheke will come to the Community Board’s meeting scheduled in May 2023 for approval.	May 2023	Our communities are strong, connected and foster a sense of belonging.
Hydro-Cise Classes at the Lyttelton Pool	Having secured funding for the 2023 summer season through the Cressy Trust, the hydro classes commenced on Monday 9 January 2023 at the Lyttelton Norman Kirk Pool. The classes ran twice a week until Thursday 26 January 2023. There were six classes in total which were community led with support from the Community Recreation Advisor, aimed for older adults however, accessible to all. Despite the cloudy weather the classes were extremely successful with over 66 attendances (this compares to 15 total attendances for the previous season).	Completed	Our communities are strong, connected and foster a sense of belonging.
Birdlings Flat water chlorination	After very short notification was sent to the Birdlings Flat community that chlorine was to be added to the water supply in Birdlings Flat in December 2022, the community response was immediate and united. A community meeting was organised, with residents united in their opposition to the proposed chlorination. The community meeting was attended by elected members and Council staff, discussion was lively and widespread. A decision was made to work with the community to express a desire to avoid chlorination while upgrades are made to the existing system owing to the current purity of the water supply and existing UV disinfection system. In the meantime no chlorine has been added to the water while an emergency supply is on standby in case of a contamination event.	Ongoing	The Board actively engages and communicates with its communities to resolve local issues
Little River Community Breakfast	The Little River Wairewa Community Trust held its annual Community Breakfast in December 2022. The event was well attended and used as an opportunity for people to connect and celebrate the end of the year. The Trust took the opportunity to inform and engage with residents about a number of Trust-Council partnership projects including the upcoming trial of the Dog Exercise Area to be activated on Council owned land behind the village centre.	Ongoing	Our communities are strong, connected and foster a sense of belonging.
Le Bons Bay Half Basketball Court	The court was completed and open for use during the 2022-23 summer season. The project was a collaboration between the Le Bons Bay community, the Le Bons Bay Bach Owners ‘ Association and the Council, with funding sourced from within Council and externally via the community.	Completed	Our communities are strong, connected and foster a sense of belonging.

3.2 Community Funding Summary

3.2.1 Community Board Discretionary Response Fund (DRF) 2022/23 – as at 30 January 2022:

Discretionary Response Fund unallocated balance for 2022/23 remains at $48,106. There has been no change since the 12 December 2022.

3.2.2 The 2022/23 Discretionary Response Funding Spreadsheet is attached for record purposes. (Attachment A).

3.2.3 Youth Development Fund Applications - At the Board’s 12 December 2022 meeting the Board resolved that Te Pātaka o Rākaihautū Banks Peninsula Community Board Youth Development Fund was delegated to Reuben Davidson and Luana Swindells to approve until the end of the Board’s 2022-25 term. (The Youth Development Fund is allocated directly from the Board’s Discretionary Response Fund and is not ring fenced.) There were no applications considered in December 2022/January 2023.

3.3 Participation in and Contribution to Decision Making

3.3.1 Council Engagement and Consultation.

· Have your Say – at the time of writing the report the following consultations were open within the Community Board Area and city-wide consultation:

Topic	Closing Date	Link
Draft Waste Management and Minimisation Bylaw 2023	26 February 2023	https://ccc.govt.nz/the-council/haveyoursay/show/568
Little River Wairewa dog exercise area trail	8 May 2023	https://ccc.govt.nz/the-council/haveyoursay/show/554
Ōtautahi Christchurch Urban Forest Plan	6 March 2023	https://ccc.govt.nz/the-council/haveyoursay/show/572

· Start Work Notices – Various Start Work Notices have been sent to the Board throughout the month. All Board area and city-wide start work notices can be found at: https://ccc.govt.nz/transport/works.

3.4 Governance Advice

3.4.1 Public Forum – The Board received the following public forum presentations at its 7 November and 12 December 2022 meetings:

· Former Kukupa School Site, Pigeon Bay.

· Akaroa Civic Trust.

· Cruise Ships and their impact on the Community.

3.4.2 Board Requests – The Board made the following requests at its 7 November and 12 December 2022 meetings:

· That the Board discuss with New Zealand Police measures that could be implemented to reduce anti-social driving behaviour in the Whakaraupō Lyttelton Harbour basin.

· The Board agreed to write to Waka Kotahi on the Board’s concerns of road works being carried out during the height of the tourism season and the lowering of speed limits is affecting times tourists spend in travelling to Banks Peninsula attractions.

· The Board agreed to request a briefing from staff on the availability, condition and the need for additional toilets in Banks Peninsula.

· The Board agreed to request staff to liaise with Environment Canterbury regarding the Naval Point breakwater being submerged during high tide and how the hazard to boat users can be mitigated.

3.4.3 Hui a Hapori Community Open Forum – As the Board have three venues for their monthly meetings the Board have initiated Hui a Hapori Community Open Forum before the monthly Board briefings to give the community an opportunity to discuss community matters.

3.4.4 Board Appointments on behalf of the Council – At the Board’s 12 December 2022, under delegated authority, the Board made the following representative appointments on behalf of the Council:

Lyttelton Historical Museum Society Incorporated.	Reuben Davidson
Halswell Huritini River Rating District Committee	Pam Richardson
Okains Bay Maori and Colonial Museum Trust	Tyrone Fields
Orton Bradley Park Board (3 positions)	Scott Winter and Luana Swindells
Summit Road Protection Authority	Cathy Lum-Webb
Waitaha Primary Health	Lyn Leslie
Biosecurity Advisory Group (formerly the Pest Liaison Committee)	Asif Hussain

3.4.5 Board’s Recess Committee - The Recess Committee did not meet between 12 December 2022 and 13 February 2023.

3.4.6 Elected Members Induction Tour – Lyttelton Harbour – was held on Monday 23 January 2023 that included a boat tour of Whakaraupō Lyttelton Harbour.

4. Advice Provided to the Community Board

4.1 Purau – Public Toilets and Reserve – A memorandum providing an update to the Board on the status of the Purau Māori Reserve and the Purau public toilets. (Attachment B).

4.2 Transport – Community Board Requests – A memorandum in reply to the Board’s November 2021 requests: The Board requested that staff check whether there is a specific level of service for shingle roads and if not, could one be created that includes quality control around the shingle used, ; that staff consider measures that could be placed at entry points to Andersons Road to reduce speed in the area as the 30km/hour signage is not effective staff to report back about what forward planning is taking place to ensure adequate footpaths on Marine Drive and other developing areas on the Banks Peninsula. (Attachment C).

4.3 Community Parks Rolling Renewal Programme – A memorandum providing the Board with the detail of the Community Parks Rolling Renewal Programme for the next three years. (Attachment D).

4.4 Lyttelton Torpedo Boat Museum Graffiti – Memorandum updating the Board on the proposal system to remove the graffiti on the Lyttelton Torpedo Board Museum Building. (Attachment E).

4.5 Lyttelton Library Maintenance Closure – Memorandum advising the Board that Lyttelton Library and Service Centre will close for three weeks from Monday 20 February to allow a new heating system to be installed. (Attachment F).

4.6 Customer Service Requests Report – providing an overview of the number of Customer Service Requests that have been received, including the types of requests being received and a breakdown of how they are being reported from 1 December2022 to 31 December 2022 is attached. (Attachment G).

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	2022/23 Discretionary Response Funding Summary - February 2023	22/1612671	125
b ⇩	Memorandum: Purau Public Toilets and Reserve - 19 December 2022	22/1782958	126
c ⇩	Memorandum: Transport - Community Board Requests - 13 January 2023	23/41960	129
d ⇩	Memorandum: Community Parks Rolling Renewal Programme - 23 January 2023	23/89397	131
e ⇩	Memorandum: Lyttelton Torpedo Board Museum - Graffiti Removal - 23 January 2023	23/98560	135
f ⇩	Memorandum: Lyttelton Library Maintenance Closure - 27 January 2023	23/109784	138
g ⇩	Customer Service Requests Report - December 2022	23/43667	139

Signatories Ngā Kaiwaitohu

Authors

Liz Beaven - Community Board Advisor

Philipa Hay - Community Development Advisor

Jane Harrison - Community Development Advisor

Rym Lamrani - Community Development Advisor

Natasha McDonnell - Banks Peninsula Governance Advisor

Trisha Ventom - Community Recreation Advisor

Andrea Wild - Community Development Advisor

Approved By

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

[1] https://www.lgnz.co.nz/about/governance/community-board-executive-committee/

Name	Subject
Sarah van der Burch	Naval Point - Extra Kayak/Small Boat Storage
Steve Hodgson	Cruise Ships - Transport Matters

Name	Subject
Orton Bradley Park Board	Confirmed Minutes of the Orton Bradley Park Board – 3 October 2022

Address:	6 Old French Road
Estate:	Fee Simple
Area:	2807 square metres
Legal Description:	Reserve 189
Purpose:	Reserve for recreation purposes
Registered Owner:	Christchurch City Council

7. Correspondence
Reference / Te Tohutoro:	23/92145
Report of / Te Pou Matua:	Liz Beaven, Community Board Adviser
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

8. Orton Bradley Park Board Minutes
Reference / Te Tohutoro:	22/1764224
Report of / Te Pou Matua:	Liz Beaven, Community Board Adviser
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

9. Reserve Committee Meeting Minutes
Reference / Te Tohutoro:	23/51667
Report of / Te Pou Matua:	Liz Beaven, Community Board Adviser
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

11. New Zealand Community Boards' Executive Committee- Voting for Zone 5 Representative
Reference / Te Tohutoro:	23/62236
Report of / Te Pou Matua:	Manager- Community Governance
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

Author	Sree Nair - Community Governance Advisor
Approved By	John Filsell - Head of Community Support and Partnerships

12. Takamatua Domain - Proposed Landscape Development Plan
Reference / Te Tohutoro:	22/1409473
Report of / Te Pou Matua:	Derek Roozen, Senior Network Planner Parks (Derek.Roozen@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)