Agenda of Waipapa Papanui-Innes-Central Community Board

Waipapa Papanui-Innes-Central Community Board

16 December 2022

Unconfirmed

Waipapa

Papanui-Innes-Central Community Board

Open Minutes

Date: Thursday 10 November 2022

Time: 9.01am

Venue: Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

Present

Chairperson

Deputy Chairperson

Members

Emma Norrish

Simon Britten

Pauline Cotter

Sunita Gautam

Victoria Henstock

Jake McLellan

John Miller

Emma Twaddell

Arohanui Grace

Manager Community Governance, Spreydon-Cashmere-Heathcote

941 6663

arohanui.grace@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

There were no apologies.

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved PCBCC/2022/00006

That the minutes of the Waipapa Papanui-Innes-Central Community Board meeting held on Friday, 28 October 2022 be confirmed.

Pauline Cotter/Victoria Henstock Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Belfast Primary School Prefects

The prefects from Belfast Primary School reported back to the Board on the Leadership Day training they attended with the help of the grant from the Board’s Youth Development Fund.

The prefects presented a video they had prepared for the Board outlining their learnings, and after answering the Board’s questions, the Chairperson thanked them for their presentation.

4.2

Phillipstown Community Hub

Viviana Zanetti spoke on behalf of Phillipstown Community Centre Charitable Trust/Phillipstown Community Hub to introduce herself and the Trust.

Dr Zanetti outlined the diverse and evolving composition of the Philipstown community, and the work of the Phillipstown Community Hub. She provided the background to their work, including that the Hub works out of the former Phillipstown Primary School, where the lease from the Ministry of Education is due to expire mid-2023, signalling that they will be coming back to the Board for a letter of support to the Ministry for a longer lease, and for collaboration on a permanent home.

Dr Zanetti requested that any proposal for Phillipstown is undertaken in collaboration with the community. Board members had questions for Dr Zanetti, particularly about the Hub’s interest in retaining their site, and heard that the former Mayor had some discussions with the Ministry about the site.

The Board requested an update from the Mayor’s Office on the status of the Phillipstown Hub site, including any record of the former Mayor’s meetings with the Ministry in this regard, and where the Council is positioned in respect of the matter now.

Dr Zanetti noted with thanks the provision in the Long Term Plan for a community facility in Phillipstown, and the Chairperson thanked Dr Zanetti for her presentation.

4.3

Sue and Graeme A’Court

Canon Street residents, Sue and Graeme A’Court, spoke regarding concerns around antisocial driving/speeding on Canon Street, and the need for traffic calming.

Mr and Mrs A’Court noted that they had spoken to Police about Canon Street being used like a race track, with the speed signage being disregarded, and other boy racer issues putting the elderly, children and pets in the street at risk, emphasising the extreme speed modified vehicles are travelling at on the street. They also expressed disappointment that traffic calming they had expected for Canon Street subsequent to the construction of the Christchurch Northern Corridor had not materialised.

The Board requested staff to investigate the currency of a speed count for Canon Street in regard to the role street design plays in relation to driver behaviour in conjunction with enforcement as raised with Police, and the Chairperson thanked Mr and Mrs A’Court for their presentation.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Correspondence
	The Board received the correspondence attached to the report and the tabled correspondence in the minutes attachment. The Board requested staff advice in respect of the matters raised in the correspondence of Dr Shane Turner, and the tabled correspondence of Ross Bruggemann and Simon Hart, which could be shared with the residents and subsequently received by the Board through its Area Report.
	Officer Recommendations Ngā Tūtohu That the Papanui-Innes-Central Community Board: 1. Receive the correspondence from the Villa Maria College students, Beth, Gemma, Keeley and Lily, reporting back in relation to the assistance provided them through the Youth Development Fund. 2. Receive the correspondence from Sayu Weerasinghe, reporting back in relation to the assistance provided her through the Youth Development Fund. 3. Receive the correspondence from Thomas Bishop, reporting back in relation to the assistance provided him through the Youth Development Fund. 4. Receive the correspondence from Dr Shane Turner, requesting bus stops on Cranford Street to the north of Innes Road be relocated.
	Community Board Resolved PCBCC/2022/00007 Part B That the Papanui-Innes-Central Community Board: 1. Receive the correspondence from the Villa Maria College students, Beth, Gemma, Keeley and Lily, reporting back in relation to the assistance provided them through the Youth Development Fund. 2. Receive the correspondence from Sayu Weerasinghe, reporting back in relation to the assistance provided her through the Youth Development Fund. 3. Receive the correspondence from Thomas Bishop, reporting back in relation to the assistance provided him through the Youth Development Fund. 4. Receive the correspondence from Dr Shane Turner, requesting bus stops on Cranford Street to the north of Innes Road be relocated, and request staff provide advice to the Board by memorandum on this matter. 5. Receive the tabled correspondence from Ross Bruggemann, inquiring about the possibility of the Council installing a crime prevention camera at the intersection of Canon and Geraldine Streets, and request staff provide advice to the Board by memorandum on this matter. 6. Receive the tabled correspondence from Simon Hart, inquiring about traffic calming for Thames Street, and request staff provide advice to the Board by memorandum on this matter. Pauline Cotter/Victoria Henstock Carried
	Attachments a Tabled Correspondence from Ross Bruggemann - Canon Street b Tabled Correspondence from Simon Hart - Thames Street

8. Confirmation and Establishment of Community Board Funding Pools
	Board Consideration The Board accepted the Officer Recommendations, except it resolved to add to the criteria for the Waipapa Papanui-Innes-Central Youth Development Fund, as shown in section 3 of the report, that a youth in Year 7 or 8 will be eligible for consideration whether or not they are yet 12 years of age.
	Officer Recommendations Ngā Tūtohu That the Waipapa Papanui-Innes-Central Community Board: 1. Approve the transfer of the balance of the $82,162 remaining from the 2022-23 Waipapa Papanui-Innes Discretionary Response Fund to establish the new Waipapa Papanui-Innes-Central 2022-23 Discretionary Response Fund. 2. Approve the transfer of the amount of $24,652.08 allocated from the Waikura Linwood-Central-Heathcote 2022-23 Discretionary Response Fund to the new 2022-23 Waipapa Papanui-Innes-Central Discretionary Response Fund, giving a total balance of $106,814.08. 3. Approve the transfer of the $3,025 remaining in the 2022-23 Waipapa Papanui-Innes Youth Development Fund to establish the 2022-23 Waipapa Papanui-Innes-Central Youth Development Fund. 4. Delegate the approval of grants from the Waipapa Papanui-Innes-Central 2022-23 Youth Development Fund up to a maximum of $350 to the Waipapa Papanui-Innes-Central Community Governance Manager. 5. Approve the criteria for the Waipapa Papanui-Innes-Central Youth Development Fund as shown in section 3 of the agenda report.
	Community Board Resolved PCBCC/2022/00008 Part C That the Waipapa Papanui-Innes-Central Community Board: 1. Approve the transfer of the balance of the $82,162 remaining from the 2022-23 Waipapa Papanui-Innes Discretionary Response Fund to establish the new Waipapa Papanui-Innes-Central 2022-23 Discretionary Response Fund. 2. Approve the transfer of the amount of $24,652.08 allocated from the Waikura Linwood-Central-Heathcote 2022-23 Discretionary Response Fund to the new 2022-23 Waipapa Papanui-Innes-Central Discretionary Response Fund, giving a total balance of $106,814.08. 3. Approve the transfer of the $3,025 remaining in the 2022-23 Waipapa Papanui-Innes Youth Development Fund to establish the 2022-23 Waipapa Papanui-Innes-Central Youth Development Fund. 4. Delegate the approval of grants from the Waipapa Papanui-Innes-Central 2022-23 Youth Development Fund up to a maximum of $350 to the Waipapa Papanui-Innes-Central Community Governance Manager. 5. Approve the criteria for the Waipapa Papanui-Innes-Central Youth Development Fund as shown in section 3 of the agenda report, except that it be added that a youth in Year 7 or 8 will be eligible whether or not they are yet 12 years of age. Simon Britten/Sunita Gautam Carried

9. Waipapa Papanui-Innes-Central Community Board Area Report - November 2022

Community Board Resolved PCBCC/2022/00009 (Original Officer Recommendations accepted without change)

Part B

That the Waipapa Papanui-Innes-Central Community Board:

1. Receive the Waipapa Papanui-Innes-Central Community Board Area Report for November 2022.

Jake McLellan/Victoria Henstock Carried

10. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on matters of interest to the Board, including:

· Residents have reported antisocial driver behaviour (burn outs) in Harris Crescent. While noting importance of residents reporting to Police for enforcement, the Board requested the Council’s Head of Transport & Waste Management advance a briefing on transport priorities for the Board area.

· The process was outlined for Customer Service Requests (CSRs) to be logged in the first instance (via the Call Centre, Snap, Send, Solve, or ‘Report’ page of the Council’s website).

· Residents are encouraged to take up the opportunity to submit on the Safe Speed Neighbourhoods consultation.

· The Papanui Toy Library is seeking a new premises.

· Board members attended a meeting with a group of residents looking to set up a residents association in the south of the central city.

· Mail being stolen from letterboxes in the St Albans area, noting importance of residents continuing to report to Police to escalate.

10.1 Dudley Creek

· There was indication a member would be logging a CSR for a resident regarding the health of the Dudley Creek waterway in respect of it being stagnant at the edge of their property.

· It was then noted that in the memo on the Wet Weather Response in July at para 1.59 of the appendix, discussing localised flooding issues, it is remarked that Councillors and Community Board members have shown an interest in investigations into the effectiveness of Dudley Creek, which follow up was sought for.

It was suggested this is a flood management issue distinct from the issue of the health of the waterway and at a different location, and queried whether the Council or the Community Board would receive information on the performance of the flood protection works.

10.2 Springfield Road and Edgeware Road

· It was conveyed that a parent at St Albans School had indicated the School working with the Council in surveying the streets had picked up on there being no safe area to cross Springfield Road, and was seeking support in rectifying this. Referring to the Board’s previous request to address the Springfield Road corridor, it was considered that this could be followed up now that the changes to the ward boundaries mean the corridor is fully within the Board area.

· It was also noted in relation to the intersection of Edgeware and Springfield Roads that a resident would like the yellow lines at the northeast corner extended for visibility/safety. The member indicated they would also ask the resident to make a CSR.

· Concern was expressed in relation to drivers crossing over the double yellow lines to make a right turn into the BP from Edgeware Road (and out of it), with indication of a recent near-miss of a child on a scooter resulting from this. It was requested that this safety concern be investigated (it was also noted the behaviour is not disallowed by the Road Code), and considered this would be relevant to address in the Edgeware Village Master Plan, possibly through a hard median subject to assessing safety.

10.3 Edgeware Green

· It was requested that the area surrounding the Trafalgar Water Supply Pump Station, formerly known as Edgeware Green, be investigated, with information to come back to the Board on the possibility of opening it up as a green space in the village.

Karakia Whakamutunga

Meeting concluded at 10.15am.

CONFIRMED THIS 16^th DAY OF DECEMBER 2022

Emma Norrish

Chairperson

Waipapa Papanui-Innes-Central Community Board

16 December 2022

8. Briggs/Marshland/Lake Terrace Safety Improvements
Reference Te Tohutoro:	22/1457782
Report of Te Pou Matua:	Gemma Dioni, Senior Transportation Engineer, gemma.dioni@ccc.govt.nz Krystle Anderson, Engagement Advisor, Krystle.anderson@ccc.govt.nz
General Manager Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning & Regulatory Services (jane.davis@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipapa Papanui-Innes-Central Community Board to approve a proposal for safety improvements at the Briggs Road/Marshland Road/Lake Terrace Road intersection. This report has been written in response to ongoing safety issues at the intersection.

1.2 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

1.3 The community engagement and consultation outlined in this report reflect the assessment.

1.4.1 Raised safety platforms on all the approaches to the intersection.

1.4.2 A new traffic island on the Lake Terrace Road approach.

1.4.3 A new section of cycle lane on Lake Terrace Road for cyclists approaching the intersection. All other cycle lanes are existing.

1.4.4 Build out the kerb on the southeast corner to slow vehicles turning left out of Lake Terrace Road, making it safer for pedestrians and reducing the crossing distance.

1.5 The decisions in this report only relate to the area that is within the jurisdiction of the Waipapa Papanui-Innes-Central Community Board. The Community Board boundary is along Marshland Road and the scheme has been approved by the Waitai Coastal-Burwood-Linwood Community Board; the proposal will only go ahead if approved by both Boards. The resolutions of Waitai Coastal-Burwood-Linwood Community Board include a recommendation to the Council to approve a new section of cycle lane on Lake Terrace Road.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes-Central Community Board:

1. Approves, pursuant to section 334 of the Local Government Act 1974, the lane marking changes, kerb alignment changes, islands and road surface changes at the intersection of Briggs Road, Marshland Road and Lake Terrace Road, on the Briggs Road and Marshland Road approaches, as detailed on plan TP360201 in Attachment A.

2. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolution 1 above.

3. Notes that the above resolutions only have effect within the Waipapa Papanui-Innes-Central Community Board area, and the officer recommendations as relating to the other side of the scheme within the area of the Waitai Coastal-Burwood-Linwood Community Board have been accepted by that Board, including that they recommend to the Council to approve a new section of cycle lane on Lake Terrace Road.

4. Approves that the above resolutions take effect when the traffic control devices that evidence the restrictions described in resolution 1 above are in place.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The intersection has been investigated as part of the Christchurch Regeneration Acceleration Facility (CRAF) Road Safety Priorities Delivery Package. There is a high collective and medium high personal risk at the intersection with a death and serious injury score of 1.86 (2010-2019).

3.2 Overall, the most significant crash problems are a result of red light running, right turning traffic failing to give-way, and right-angle crashes.

3.3 The recommendations in this report will help to achieve the desired community outcome of a well-connected and accessible city through improved road safety.

3.4 It is proposed to install raised safety platforms on the approaches to the intersection. It is a treatment that is increasingly being used across New Zealand to improve safety, at intersections and crossings, by encouraging safer speeds at high-risk locations.

3.5 Council wants to reduce the number of serious crashes on our network so everyone can get where they are going safely regardless of how they travel. People will continue to make mistakes when travelling, so treatments such as the raised safety platform seek to reduce the severity of injury when crashes inevitably occur. Platforms can reduce death and serious injuries by up to 40 per cent. At traffic signals, the primary objective of the platform is to reduce speeds of vehicles entering to reduce the severity of systemic crash types that occur at signals (right angle collisions).

3.6 In addition to the raised safety platforms, it is also proposed to:

· Improve the cycle lanes within the intersection and adding advanced cycle stop boxes on all approaches.

· Install a new median island at the intersection, combining the left and through lanes and moving the cycle lane to the kerbside on Lake Terrace Road.

· Build out the kerb on the southeast corner to slow vehicles turning left out of Lake Terrace Road, making it safer for pedestrians.

· Changes to traffic signal phases.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Maintain the status quo

4.2 The advantages of this option include:

4.2.1 There is no cost to Council.

4.3 The disadvantages of the option include:

4.3.1 Does not support safer outcomes for all users at the intersection.

5. Detail Te Whakamahuki

5.1 Briggs Road, Marshland Road and Lake Terrace Road form a crossroads intersection controlled by traffic signals. Briggs Road and Marshland Road (South) are classed as urban connectors in the One Network Framework classification. Marshland Road (north) is classed as an activity street due to the proximity of Home Base Shopping Centre, and Lake Terrace Road is a local street.

5.2 Marshland Road carries approximately 29,000 vehicles per day north of the intersection with Briggs Road carrying over 17,000 vehicles per day. This is a busy intersection through all times of the day.

5.3 There have been 12 injury crashes (including 4 serious injury crashes) at the intersection in a ten-year period from 2010-2019. Three out of the four serious injury crashes were related to red light running, two from the west approach and one from the north approach. One serious injury crash was a right turning vehicle from the south approach not giving way to oncoming southbound traffic. There were 8 minor injury crashes also reported at the intersection within the 10-year period. Four minor injury crashes have been related to drivers turning right not giving way to oncoming traffic, two from the north approach, one from the west approach, and one from the south approach. There have been three red light running minor injury crashes, all from the north approach.

5.4 If approved, the recommendations will be implemented within the current financial year.

Community Views and Preferences

Public Consultation Te Tukanga Kōrerorero

5.5 Consultation started on 13 September and ran until 28 September 2022. An email was sent to 17 key stakeholders, including retail businesses at Homebase Shirley, emergency services and SPOKES. The consultation was posted on the Have Your Say webpage.

5.6 Consultation documents were delivered to 47 residents on 13 September 2022.

Summary of Submissions Ngā Tāpaetanga

5.7 Submissions were made by one recognised organisation and three individuals.

5.8 Three submitters made positive comments about the cycling improvements. However, there were mixed views on the overall intersection improvements. See Attachment B. Submissions received and issues raised for Marshland, Briggs, Lake Terrace Road intersection, for the full submissions and staff response to the individual issues raised.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network - <=100 crashes

Policy Consistency Te Whai Kaupapa here

6.3 The recommendations in this report are consistent with Council’s Policies and Plans.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The effects of this proposal upon Mana Whenua are expected to be insignificant.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.5 This proposal includes measures to encourage walking/cycling/public transport and therefore will result in positive changes to reduce carbon emissions and the effects of Climate Change.

6.6 This proposal does not have any significant effect upon carbon emissions and Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.7 This proposal improves accessibility for pedestrians/drivers/cyclists, by providing a safer means of accessing the crossings particularly on the southeast side of the intersection.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement - $400,000

7.2 Maintenance/Ongoing costs - To be covered under the area maintenance contract, the effects will be minimal to the overall asset.

7.3 Funding Source – Christchurch Regeneration Acceleration Facility (CRAF) – Road Safety Priorities.

Other

7.4 None identified.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

8.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

8.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.4 There is no other legal context, issue or implication relevant to this decision

8.5 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in sections 8.1 – 8.3.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 None identified.

Attachments / Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	For Approval - Marshland/Briggs/Lake Terrace Safety Improvements	22/1446836	22
b ⇩	Submissions received and issues raised for Marshland, Briggs, Lake Terrace Road intersection	22/1499488	23

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Gemma Dioni - Senior Transportation Engineer

Krystle Anderson - Engagement Advisor

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

Lynette Ellis - Head of Transport & Waste Management

Waipapa Papanui-Innes-Central Community Board

16 December 2022

9. Bishop Street - Proposed No Stopping Restrictions
Reference Te Tohutoro:	22/1475927
Report of Te Pou Matua:	Sally-Ann Marshall, Traffic Engineer, sallyann.marshall@ccc.govt.nz
General Manager Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning & Regulatory Services (jane.davis@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipapa Papanui-Innes-Central Community Board to consider the approval of No Stopping Restrictions at the intersection of Bishop Street and Purchas Street.

1.2 This report has been written in response to concerns raised about vehicles parking too close to the intersection and impeding visibility.

1.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

1.4 The community engagement and consultation outlined in this report reflect the assessment.

1.5 The recommended option is to Install No Stopping restrictions in accordance with Attachment A.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes-Central Community Board:

1. Approve, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times on:

a. The north side of Purchas Street, commencing at its intersection with Bishop Street and extending in a westerly direction for a distance of 7.5 metres.

b. The west side of Bishop Street, commencing at its intersection with Purchas Street and extending in a northerly direction for a distance of 8.5 metres.

c. The east side of Bishop Street, commencing at its intersection with Purchas Street and extending in a northerly direction for a distance of 22 metres.

d. The north side of Purchas Street, commencing at its intersection with Bishop Street and extending in an easterly direction for a distance of 7.5 metres.

e. The south side of Purchas Street, commencing at its intersection with Bishop Street and extending in an easterly direction for a distance of 7.5 metres.

f. The east side of Bishop Street, commencing at its intersection with Purchas Street and extending in a southerly direction for a distance of 19 metres.

g. The west side of Bishop Street, commencing at its intersection with Purchas Street and extending in a southerly direction for a distance of 19 metres.

h. The south side of Purchas Street, commencing at its intersection with Bishop Street and extending in a westerly direction for a distance of 7.5 metres.

2. Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 1a -1h above.

3. Approve that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Safety concerns have been raised at the Bishop Street intersection with Purchas Street. This is due to restricted visibility caused by on street parking close to the intersection. Implementing No Stopping restrictions will increase visibility for vehicles using this intersection.

4. Alternative Options Considered Ētahi atu Kōwhiringa

Do nothing

4.1 The advantages of this option include:

4.1.1 Retaining three on-street parking spaces.

4.2 The disadvantages of the option include:

4.2.1 Does not address the safety concerns raised at this intersection.

5. Detail Te Whakamahuki

5.1 Bishop Street and Purchas Street are both classified as Local Roads in Council’s roading hierarchy.

5.2 Bishop Street and Purchas Street form a Stop Controlled cross-road, with priority given to Purchas Street.

5.3 Bishop Street has been previously narrowed to six metres for a length of approximately 19 metres on both sides of the intersection with Purchas Street. Beyond this Bishop Street is 9.5 metres wide.

5.4 There are currently No Parking Restrictions around the intersection, however they have not been installed to cover the entire narrow section of Bishop Street. Visibility can therefore be limited by parked vehicles on Bishop Street near the intersection.

5.5 The STOP road markings on the southern arm of Bishop Street are being obscured by vehicles parking too close to the intersection. Vehicles are also having to cross the centreline on the approach to Purchas Street to get round parked cars.

5.6 There have been no recorded crashes at this intersection in the last 10 years.

Community Views and Preferences

5.7 Affected property owners and residents were advised of the recommended option by letter. Twelve consultation letters were sent out.

5.8 No responses were received either for or against the proposals.

5.9 The do nothing option is inconsistent with community requests to improve visibility at the intersection.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network - <=100 crashes

Policy Consistency Te Whai Kaupapa here

6.3 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.5 This proposal does not have any significant effect upon carbon emissions and Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.6 This proposal improves accessibility by providing a safer means of turning onto Bishop Street.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement - Approximately $350 for the installation of new road markings, plus $750 for the investigation and preparation of this report.

7.2 Maintenance/Ongoing costs – Approximately $150 per year.

7.3 Funding Source – Traffic Operations Signs and Marking budget (2022/23)

Other

7.4 None identified.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

8.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.4 There is no other legal context, issue or implication relevant to this decision

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 None identified.

Attachments / Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Attachment A - Bishop Street, No Stopping Restriction Proposal	22/1515774	31

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Sally-Ann Marshall - Traffic Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

Waipapa Papanui-Innes-Central Community Board

16 December 2022

10. Waipapa Papanui-Innes-Central 2022-23 Discretionary Response Fund Application - Board Projects
Reference / Te Tohutoro:	22/1505662
Report of / Te Pou Matua:	Trevor Cattermole, Community Development Adviser Helen Miles, Community Recreation Adviser Stacey Holbrough, Community Development Adviser
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipapa Papanui-Innes-Central Community Board to consider an application for funding from its 2022/23 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00065000	Waipapa Papanui-Innes-Central Community Board	Youth Recreation	$9,000	$9,000
00065001	Waipapa Papanui-Innes-Central Community Board	Community Pride Garden Awards	$500	$500
00065006	Waipapa Papanui-Innes-Central Community Board	Edible and Sustainable Garden Awards	$2,000	$2,000
00065007	Waipapa Papanui-Innes-Central Community Board	Community Liaison	$4,000	$4,000
00065008	Waipapa Papanui-Innes-Central Community Board	Waipapa Papanui-Innes-Central School Civic Award	$3,500	$3,500

1.2 There is currently a balance of $88,164 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes-Central Community Board:

1. Approves a grant of $9,000 from its 22/23 Discretionary Response Fund towards the Youth Recreation Board project.

2. Approves a grant of $500 from its 22/23 Discretionary Response Fund towards the Community Pride Garden Awards Board project.

3. Approves a grant of $2,000 from its 22/23 Discretionary Response Fund towards the Edible and Sustainable Garden Awards Board project.

4. Approves a grant of $4,000 from its 22/23 Discretionary Response Fund towards the Community Liaison Board project.

5. Approves a grant of $3,500 from its 22/23 Discretionary Response Fund towards the Waipapa Papanui-Innes-Central School Civic Award Board project.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of 'Enabling active and connected communities to own their future'. It will support the community outcome of 'resilient communities'.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2022-23 Discretionary Response Fund is as below.

Total Budget 2022/23	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$88,164	$0	$88,164	$69,164

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Papanui-Innes-Central Youth Recreation 2022-23 DRF Decision Matrix 16 December 2022	22/1633736	36
b ⇩	Papanui-Innes-Central Community Pride Garden Awards 2022-23 Decision Matrix 16 December 2022	22/1737909	37
c ⇩	Papanui-Innes-Central Edible and Sustainable Garden Awards 2022-23 DRF Decision Matrix 16 December 2022	22/1606719	38
d ⇩	Papanui-Innes-Central Community Liaison DRF Decision Matrix 16 December 2022	22/1606720	39
e ⇩	Papanui-Innes-Central School Civic Award DRF Decision Matrix 16 December 2022	22/1606721	40

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author	Stacey Holbrough - Community Development Advisor
Approved By	Emma Pavey - Manager Community Governance, Papanui-Innes-Central

Waipapa Papanui-Innes-Central Community Board

16 December 2022

11. Waipapa Papanui-Innes-Central 2022-23 Discretionary Response Fund Applications
Reference / Te Tohutoro:	22/1506149
Report of / Te Pou Matua:	Helen Miles, Community Recreation Advisor helen.miles@ccc.govt.nz Trevor Cattermole, Community Development Advisor trevor.cattermole@ccc.govt.nz Stacey Holbrough, Community Development Advisor stacey.holbrough@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00064936	Christchurch Spikers Volleyball Club	Club costs	$1,980.00	$1,500
00064822	Inner City West Neighbourhood Association (ICON)	Web Site Design and management	$2,000	$1,800
00064903	Papanui Community Toy Library	Wages for the Toy Library Supervisor	$7,000	$3,500
00064876	St Albans School	Traffic Wardens	$5,000	$2,500
00065012	New Direction Christchurch Charitable Trust	Boxing Day Whanau Day	$575	$575
00064899	St Albans Residents Association	Halloween in Abberley Park	$450	$0

1.2 There is currently a balance of $88,164 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes-Central Community Board:

1. Approves a grant of $1,500 from its 2022/23 Discretionary Response Fund to Christchurch Spikers Volleyball Club towards the cost of hall rental.

2. Approves a grant of $1,800 from its 2022/23 Discretionary Response Fund to Inner City West Neighbourhood Association (ICON) towards the cost of Web Site Design and management.

3. Approves a grant of $3,500 from its 2022/23 Discretionary Response Fund to Papanui Toy Library towards the cost of Wages for the Toy Library Supervisor.

4. Approve a grant of $2,500 from its 2022/23 Discretionary Response Fund to St Albans School towards the cost of their Traffic Wardens.

5. Approve a grant of $575 from its 2022/23 Discretionary Response Fund to New Direction Christchurch Charitable Trust

6. Decline the application to the 2022-23 Discretionary Response Fund from St Albans Residents Association towards their Halloween Community Event.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

- Activity: Community Development and Facilities.

(1) Level of Service: 2.3.1.1 Provide funding for projects and initiatives that build partnerships; resilient, engaged and stronger communities, empowered at a local or community of interest level.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2022-23 Discretionary Response Fund is as below.

Total Budget 2022/23	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$88,164	$0.00	$88,164	$78,289

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Decision Matrix - Christchurch Spikers Volleyball Club	22/1668797	44
b ⇩	Decision Matrix - Inner City West Neighbourhood Association	22/1518013	45
c ⇩	Decision Matrix - Papanui Toy Library	22/1526000	46
d ⇩	Decision Matrix - St Albans School Traffic Wardens	22/1669186	47
e ⇩	Decision Matrix - New Directions Boxing Day Whanau Day	22/1632658	48
f ⇩	Decision Matrix - SARA Halloween Celebration	22/1649036	50

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Stacey Holbrough - Community Development Advisor

Trevor Cattermole - Community Development Advisor

Helen Miles - Community Recreation Advisor

Approved By

Emma Pavey - Manager Community Governance, Papanui-Innes-Central

Waipapa Papanui-Innes-Central Community Board

16 December 2022

12. Waipapa Papanui-Innes-Central Community Board - Governance Arrangements for 2023-2025
Reference / Te Tohutoro:	22/1366554
Report of / Te Pou Matua:	Emma Pavey, Community Governance Manager Papanui-Innes-Central (Emma.Pavey@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipapa Papanui-Innes-Central Community Board to consider aspects of its governance arrangements for the term. The Board can review these arrangements during the term should it wish to do so.

1.2 The decisions in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes-Central Community Board:

Consideration of a Casting Vote

1. Resolves whether or not the Chairperson of the Board is to have a casting vote.

Ordinary Meetings Schedule

2. Adopt one of the following schedules of ordinary meetings for the Board’s 2023-2025 term:

Option A: Thursdays commencing at 4pm in the Board Room at Papanui Service Centre, 5 Restell Street, Christchurch:

2023	2024	2025
9 February	15 February	13 February
9 March	14 March	13 March
13 April	11 April	10 April
11 May	9 May	15 May
15 June	13 June	12 June
13 July	11 July	10 July
10 August	15 August	14 August
14 September	12 September	11 September
12 October	10 October
9 November	14 November
14 December	12 December

Option B: Fridays commencing at 9am in the Board Room at Papanui Service Centre, 5 Restell Street, Christchurch:

2023	2024	2025
10 February	16 February	14 February
10 March	15 March	14 March
14 April	12 April	11 April
12 May	10 May	16 May
16 June	14 June	13 June
21 July	12 July	11 July
11 August	16 August	15 August
15 September	13 September	12 September
13 October	11 October
10 November	8 November
15 December	13 December

3. Approve that the Board Chairperson and Community Governance Manager are jointly authorised to amend the Ordinary Meeting Schedule as required, after consulting with the Board members, including adding or removing ordinary meetings.

4. Note the Board’s intent to be accessible to its communities by livestreaming meetings, and approving that staff work with communities interested in localising forums for the public to speak to the Board (and Community Network hui, subject to approval of that Broad Project), by offering, within capacity, to conduct select Board business accompanied by forum opportunities, or standalone forums/hui, near to relevant communities.

5. Note the holding of Board briefings will generally take place in the fourth week of the month on a day of the week and time that is the same as what the Board agrees above for when its ordinary meetings will occur in the second week of the month.

Appointments and Delegations

6. Consider the invitation to appoint two Board representatives to the Keep Christchurch Beautiful Committee.

7. Appoint a Board representative to the Canterbury Horticultural Society.

8. Appoint a Board representative to the Christchurch Beautifying Association.

9. Approve the Board Chairperson to appoint an alternate Board member to represent the Board on any occasion the Board’s appointed representative is unavailable.

10. Consider the invitation to appoint a Board representative to the North West Christchurch Community Sporting Trust to serve as a trustee.

11. Appoint the Board Chairperson, or an alternate Board member appointed by them, to represent the Board in ad hoc matters.

12. Endorse Sunita Gautam representing the Board as a continuing trustee of the Rose Historic Chapel Trust.

13. Appoint a Recess Committee comprising the Board Chairperson and Deputy Chairperson and any one other member available, to be authorised to exercise the delegated powers of the Waipapa Papanui-Innes-Central Community Board for the period, in each of the years 2022-24, following its last ordinary meeting of the calendar year up until the Board resumes its normal business the following year.

14. Approve that if the Board Chairperson or Deputy Chairperson are unavailable at the time needed the Community Governance Manager may substitute an alternate Board member for the Recess Committee, or to exercise any relevantly time-sensitive delegation they hold.

15. Note that any such delegation exercised by the Board’s Recess Committee will be reported to the Board for record purposes.

16. Note that any meeting convened of the Recess Committee will be publically notified and the details forwarded to all Board members.

17. Establish a Waipapa Papanui-Innes-Central Community Board Submissions Working Group for the 2022-25 term as follows:

a. Terms of Reference being to develop submissions on behalf of the Waipapa Papanui-Innes-Central Community Board for relevant consultations as they arise.

b. All Waipapa Papanui-Innes-Central Community Board members who are not also Councillors are appointed as members of the Submissions Working Group.

c. The quorum of the Submissions Working Group is two members, noting that it will operate on an informal basis for flexibility of timing in light of submission timeframes with the option to meet via audio-visual link.

d. The Board Chairperson and Deputy Chairperson will fill these roles for the Working Group, and are authorised to approve submissions on behalf of the Board that have been developed through the Submissions Working Group.

e. The Board Chairperson (or a member they delegate to for this purpose) is authorised to:

i. appear and be heard at any hearing of submissions;

ii. approve when and how submission opportunities will be workshopped in consultation with the Community Governance Manager; and

iii. amend or withdraw a submission (after consulting with the members).

f. Any submissions to be reported to the Board for record keeping purposes.

g. The Submissions Working Group need not process filings into quasi-judicial and similar proceedings, allowing that where the Board has decided to participate in such proceedings, filings (including submissions) to these may be approved by the Board Chairperson or the member(s) appointed to appear in the proceedings (who may also approve their withdrawal or amendment, and any settlement arrangements).

3. Reason for Report Recommendations Ngā Take mō te Whakatau

Consideration of a Casting Vote

3.1 Under the requirements of the Local Government Act 2002 and Council’s Standing Orders, each Community Board has the opportunity to decide whether or not a Chairperson is to have a casting vote.

Ordinary Meetings Schedule

3.2 The recommended schedule of Board meeting dates for term has been coordinated more widely around other commitments in the Council’s meetings calendar, and considerations of how often and when community boards would meet to best facilitate wider arrangements for their interrelationships and contribution to Council decision-making.

Appointments and Delegations

3.3 Appointments of Board representatives where specifically invited/needed with provision for representation in other ad hoc matters accommodates groups and projects for which this is asked for, while enabling members to otherwise liaise freely or coordinate informally.

3.4 The Board will be on recess over the Christmas/New Year period with members not readily available to make decisions other than through the appointment of a Recess Committee.

3.5 Staff are suggesting community boards this term make governance arrangements for the whole term, which may be amended if desired in subsequent years, and so it is recommended to appoint the Recess Committee at this time for the Christmas/New Year periods throughout the 2022-25 term.

3.6 The recommended arrangements in respect of making submissions for relevant consultations are driven by the practicalities of the time-constrained nature of these processes that may require appropriate agility through delegation for effective involvement.

4. Context / Background / Te Horopaki

Consideration of a Casting Vote

4.1 Each Community Board has the opportunity to decide whether or not a Chairperson is to have a casting vote (cl. 24(2), schedule 7, Local Government Act 2002).

4.2 Unless Standing Orders provide otherwise, matters are decided by majority vote and, in the case of a tie, there is no casting vote for the Chairperson.

4.3 The Standing Orders adopted by the Council on 6 April 2017 provide that the Mayor, or any other person presiding at a Council or committee meeting has a deliberative vote and, where the votes are equal, does not have a casting vote.

4.4 For meetings of community boards and their committees, each community board shall decide whether the chairperson shall have a casting vote.

Ordinary Meeting Schedule

4.5 The staff recommendation in this report, for the Board to adopt a meeting schedule through to the end of the term, has been developed based on a number of factors:

· Alignment with the wider governance arrangements and commitments for community boards and the Council.

· The meeting schedule for the previous Waipapa Papanui-Innes Community Board during the last term, which had some support to continue, while the option of meeting late in the day was also requested.

4.6 In addition to the decision-making Board meetings, briefings will be scheduled as required to provide an opportunity for Board members and staff to receive information and have an informal discussion on issues where no decision is required at the time.

Appointments

4.7 Keep Christchurch Beautiful (KCB) has invited a Board representative to their Committee, indicating a preference for two appointments so that if one is unavailable there is still Board representation at the meeting.

KCB is a voluntary organisation which runs events, education programmes and provides volunteer support to promote a cleaner, more beautiful environment for Christchurch. KCB have advised as follows in respect of their meetings:

· They aim to meet monthly, with some meetings still held on Zoom, as it can be difficult to find times that work for everyone to travel.

· Meetings are held at service centres around the city, to accommodate people coming from different directions.

· This last term meetings were held at 1pm on a Wednesday alternating with 5pm-5.30pm on Wednesday to accommodate those working full time; timing is flexible and will be looked at once new members have joined, to see what works best for the majority.

4.8 Canterbury Horticultural Society runs the Edible and Sustainable Garden Awards in partnership with the Board. The Awards programme within the Waipapa Papanui-Innes-Central Community Board area is a way to acknowledge and celebrate those local residents, schools and communities that are passionate about their gardens and their bountiful harvests. The Board representative to the Society is particularly to assist with the judging process.

4.9 The Christchurch Beautifying Association runs the Community Pride Garden Awards in partnership with the Board. The awards encourage civic pride and acknowledge those who have contributed to maintaining the image of Christchurch as the Garden City by beautifying their streets and gardens. The Board representative to the Association is particularly to assist with the judging process.

4.10 The North West Christchurch Community Sports Trust was established to provide facilities at St Bede’s College for the benefit of people to participate in, promote, train and support athletic or sporting pursuits. The main asset currently is Marist Park which is used extensively by the college and hockey teams from around the city and region.

The original trustees of the Trust were appointed to include a representative of the Papanui-Shirley Community Board and the Trust’s Chairperson has invited the Waipapa Papanui-Innes-Central Community Board to appoint a community representative to the Trust through to the next local government election.

4.11 The Rose Historic Chapel Trust ensure the preservation of the Rose Historic Chapel for the benefit of the community in conjunction with the Council. The power of appointment of trustees resides with the trustees, rather than the Board, though inviting a Board representative to replace the late Sally Buck, Sunita Gautam was endorsed by Waikura Linwood-Central-Heathcote Community Board and appointed by the trustees. It is suggested that the new Waipapa Papanui-Innes-Central Board may wish to signal its endorsement of the continuation of Sunita Gautam as trustee, who can be considered a Board representative for the assurance of the Trust.

Delegations

4.12 It has been the Waipapa Papanui-Innes Community Board’s annual practice to provide delegated authority to a Board Recess Committee comprising the Chairperson, Deputy Chairperson and any one other member available, to make any needed decision(s) on the Board’s behalf over the Christmas/New Year period.

4.13 Clause 30, Schedule 7 of the Local Government Act 2002 inter alia, provides that community boards may appoint committees, subcommittees or other subordinate decision-making bodies and joint committees considered appropriate.

4.14 The minimum number of members for a committee is three, with a quorum of two, one of whom must be an elected member (a person who is not a member of the Board may be appointed if, in the opinion of the Board, that person has the skills, attributes or knowledge that will assist the work of the committee).

4.15 This report proposes the establishment of a Submissions Working Group and related delegations for the purpose of providing the Board with the opportunity to make timely submissions.

4.16 Different community boards have submission committees or simply delegations to the Board Chairperson and Deputy Chairperson to approve submissions formulated through an informal process of consulting with the members. The formalities/timeframes of a committee (more appropriate to a body making a substantive decision) can hinder submission opportunities or create unnecessary burdens. A Submissions Working Group is recommended this term to better avoid possible hindrances, while informally keeping a similar structure of submissions being formulated through orderly workshops all members can contribute to.

4.17 Submissions committees/workshops tend to exclude the Councillors on the Board because they will often be considering making a submission to the Council.

4.18 The Submissions Committee considers making submissions in respect of relevant consultations. In contrast, if the Board seeks to participate in a quasi-judicial or similar proceeding, such as under its delegation from the Council in respect of section 204(2)(b) of the Sale and Supply of Alcohol Act 2012, one or more Board members would be appointed to appear at the hearing, who may be required to comply with unique filing requirements or to resolve issues raised through the proceeding. Filings (including delivering verbal or written evidence and opening and closing submissions) and other steps in such proceedings are sensibly within the remit of the Board’s appointment for that proceeding.

Attachments / Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Mark Saunders - Community Board Advisor

Approved By

Emma Pavey - Manager Community Governance, Papanui-Innes-Central

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

Waipapa Papanui-Innes-Central Community Board

16 December 2022

13. Waipapa Papanui-Innes-Central Community Board Area Report - December 2022
Reference / Te Tohutoro:	22/1397777
Report of / Te Pou Matua:	Emma Pavey, Community Governance Manager Papanui-Innes-Central (Emma.Pavey@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes-Central Community Board:

1. Receive the Waipapa Papanui-Innes-Central Community Board Area Report for December 2022.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity

Detail

Timeline

Strategic Alignment

Downstream Effects Management Plan (DEMP)

Since the opening of the Christchurch Northern Corridor (CNC), the Council has monitored the impact of the works as part of the DEMP Stage 2.

The last briefing update was provided to the Board on 10 November 2022, particularly in regard to the Francis Avenue and Flockton Street trials of traffic calming measures.

The St Albans, Edgeware and Mairehau transport projects site details traffic improvements made in these areas aimed at managing the traffic from the CNC and improving connections for pedestrians and cyclists.

Ongoing

Liveable city

Summer with Your Neighbours 2022-23

Summer with your neighbours is about bringing people closer together and celebrating the unique and diverse mix of each neighbourhood. The guidelines and application form for funding towards neighbourhood gatherings, and gathering suggestions, are all available at this link.

Neighbourhood Week was the brainchild of the Shirley-Papanui Community Board (now known as the Papanui-Innes-Central Community Board), which held the first event in 1998. This popular event has grown from year to year and is promoted by the Council.

Three years ago the Council extended the event for the whole summer and it is now known as Summer with your Neighbours.

This year's events can be held from 22 October 2022 to 31 March 2023.

Resilient Communities

Strengthening Communities Together Strategy

Summer with Your Neighbours events reported back by grantees

· From Maureen Donovan of Clipper Place, Redwood:

Clipper Place residents in Redwood held their “Summer with your neighbours” get together on Sunday 20 November 2022. The children put on a Christmas Dance show followed by a BBQ tea and Father Christmas visited. Sixty attended which was smaller than usual but the weather was cold. Neighbours new and old enjoyed getting together and catching up with everyone. The Clipper Place residents would like to thank the Board for the subsidy for their gathering. It is very much appreciated.

· From Katie Roggisch of Springs Grove, Belfast:

We held our “Summer with your neighbours” community event yesterday (Sunday 4 December 2022) and it was lovely! We had a BBQ under a tree in the reserve that’s part of our Spring Grove subdivision and we had around 40 people show up. Less than I had hoped for, but I think the time of year played a part and next time it might suit others more in January. It was still great to connect and everyone that came thoroughly enjoyed themselves. Please pass our thanks onto the Papanui Innes community board for the grant that enabled us to hold this.

3.2 Community Funding Summary

3.2.1 At its last meeting the Board confirmed its community funding pools, the balance of which at the time of writing is currently as follows subject to subtraction of the grants proposed through the reports to this meeting as shown:

2022/23 Waipapa Papanui-Innes-Central Discretionary Response Fund (DRF)
*Pre-approved Board Project:* · Summer with your neighbours	*Allocated:* $3,500
BALANCE (at time of writing):	$88,164
*Proposed Board Projects (subject to approval at this meeting):* · Youth Recreation · Community Pride Garden Awards · Edible and Sustainable Garden Awards · Community Liaison · School Civic Award *Other Proposed DRF Grants (subject to approval at this meeting):*	*Recommended:* $9,000 $500 $2,000 $4,000 $3,500 $9,875
*Prospective remaining balance (if all recommendations accepted):*	*$59,289*

2022/23 Waipapa Papanui-Innes-Central Youth Development Fund (YDF)
*Approved under delegation since last report:* · Grant to Baxter Robinson-Kennard (detailed in Attachment A)	*Allocated:* $300
BALANCE (at time of writing):	$2,725.00
There are no proposed recipients for approval at this meeting

3.3 Upcoming Community Events and Activities

· Christmas in Christchurch

To get in the Christmas spirit with the huge range of Christmas events happening around Ōtautahi-Christchurch peruse the parades, festivals, carols and more at this link.

· Bread & Circus – World Buskers Festival

The 2023 festival will run from 13 to 29 January, across three weekends and the summer school holidays in the heart of central Christchurch. More information at this link.

· Sparks 2023

Featuring the Christchurch Symphony Orchestra and dazzling fireworks, visit this link.

· Volunteer Events

Visit this link for the variety of volunteer events held around the city. Activities vary, but may involve general clean ups, planting, weeding and mulching. Some planting events are family-friendly and eligible for Children's University (CU) credits.

· Other upcoming community events and festivals in the city

Visit this link for the variety of community events and festivals held around the city. This also links to the What’s On site, where can found one-off and regular events like:

· Linwood Village Market – For new and pre-loved, crafts, artworks, and books, as well as fundraisers for local community projects. Held once a month at the Linwood Community Arts Centre car park.

· Vegan Christmas Mākete – The market will be held at the Phillipstown Community Hub, from 5pm to 8pm on 17 December 2022, and will focus on vegan-friendly gift ideas for Christmas. There will also be food trucks and stalls offering plant-based treats, and be live music for entertainment.

3.4 Participation in and Contribution to Decision Making

3.4.1 Report back on other Activities contributing to Community Board Plan

· Rutland Reserve Planting Day

Papanui Rotary ran a Lorax (from Dr Zeuss) themed planting day at Rutland Reserve on 15 October 2022.

· Christmas Toys from Santa’s Workshop

The Santa Claus Workshop and Charitable Trust once again delivered a fantastic selection of handmade wooden toys, some of which are pictured here, to be given to local community groups for distribution to children from low income families at Christmas. Our grateful thanks go to the Workshop’s members who spend much of their free time throughout the year making these wonderful toys.

· Interagency Meeting

An interagency meeting for the Waipapa Papanui-Innes-Central Board area, facilitated by the Community Governance Team and Board Chair, was held on 1 December 2022 with representatives of 15 groups in attendance, who shared their highlights for the year and offered their input on key issues in the Board Area, which have been fed back to inform the Community Board as it commences the development of its draft Board Plan for the term for community engagement.

· Shirley Community Reserve Activation

After an initial workshop with Community organisations and residents, the group prioritised three activations for the park over the summer period. Staff are working with the community to assist with the planning and implementation of these activities. They are:

a. Community event – To host an inclusive event where the community have opportunities to connect and partake in fun activities. The event wants to target socially isolated, CALD (culturally and linguistically diverse), lower socio-economic families, and younger people. The group are looking at running this event towards the end of summer.

b. Recreation programme – To run a series of recreation sessions for children and families during the school holidays.

c. Environment – To run a workshop with the school and organisations around the environment at Shirley reserve.

· Kohinga St Albans Community Centre

Kohinga won a national award from the NZ Institute of Architects for Public Architecture (official photo with the winner badge show below – the memo at Attachment B was circulated).

The Mayor re-presented the Award at the Council meeting on 7 December 2022 to recognise the contributions to this result from staff, and the working party comprised by community representatives and members of the Community Board.

Community Board Plan Development

Having received some early input from community groups via the interagency meeting in regard to key issues for the Board area, the Board has taken its first steps towards developing a draft Community Board Plan for the area by bouncing ideas off each other in a workshop further consolidation and advice ahead of engaging the community in the development of the priorities for the Board area in the new year.

3.4.2 Council Engagement and Consultation

· Safe Speed Neighbourhoods (closes 3 January 2022)

Feedback is open on the plan to reduce speeds from 50km/h to 30km/h around schools or 40km/h in neighbourhood streets, and Banks Peninsula settlements and roads, especially those around schools.

The safe speed neighbourhood programme is part of an integrated national road safety strategy. Christchurch is adopting an area-based approach to changing speed limits to provide more consistency in communities, settlements and around schools. It starts with the areas shown on the interactive map, with safe speeds rolling out on more streets over the next ten years, as funding allows.

· Sabina Playground renewal - landscape plan (closes 23 January 2022)

Feedback is open on the landscape plan developed subsequent to the results of the earlier consultation.

3.5 Governance Advice

3.5.1 Customer Service Request (CSR) Report for the Papanui-Innes-Central Wards

Refer to Attachment C for the 1 October – 31 October 2022 statistics, providing an overview of the number of CSRs that have been received, including the types of requests being received and a breakdown of how they are being reported.

3.5.2 Public Participation

At its meeting on 10 November 2022 the Board received public forum presentations from:

· Belfast Primary School Prefects - The prefects reported back on the Leadership Day training they attended with the help of the grant from the Board’s Youth Development Fund, presenting a video outlining their learnings.

· Phillipstown Community Centre Charitable Trust/Phillipstown Community Hub – Viviana Zanetti introduced their work and outlined the circumstance to their temporary lease from the Ministry of Education of their site at the former Phillipstown Primary School.

The Board requested an update from the Mayor’s Office on the status of the site, including any minutes of the former Mayor’s meetings with the Ministry in this regard, and where the Council is positioned in respect of the matter now.

The Office of the Mayor amalgamated with the Office of the CE in February 2020 to become the Office of Mayor and Chief Executive (OMCE). The OMCE has responded that minutes were not taken of the discussion with a Ministry representative, last occurring in June 2021, and the Hub’s lease from the Ministry was extended since but is limited in time as Dr Zanetti indicated, also confirming that the 2022/23 Annual Plan brought forward funding for the Phillipstown Community Centre project, with Long Term Plan funding of $245,346 in 2029/30 and $3.46 million in 2030/31.

· Sue and Graeme A’Court - regarding concerns around antisocial driving/speeding on Canon Street, and the need for traffic calming. The Board requested staff to investigate the currency of a speed count for Canon Street.

3.5.3 Briefings

The Board received briefings since its last meeting about the following projects/issues:

· Board Projects

· Update on Downstream Effects Management Plan (DEMP) and Christchurch Northern Corridor (CNC)

· Bylaws, and on the review of the Cruising and Prohibited Times on Roads Bylaw

4. Advice Provided to the Community Board

4.1 Start Work Notices (SWN)

SWN relating to the Board area are separately circulated to the Board. All Board area and city-wide start work notices can be found at this link. Recent SWN circulated relate to:

· Tuckers Road Rail Crossing – extension of culvert

· Cranford Street – resurfacing

· Lismore Street – sub main renewal

· St Asaph Street – enliven places project

4.2 Graffiti Snapshot

The Graffiti Snapshot for October 2022 can be found as Attachment D to this report.

4.3 Memoranda

Memoranda related to matters of relevance to the Board have been separately circulated for the Board’s information and are listed below.

· CCC: High Street Update (Attachment E)

· CCC: Dawson Street Name Change Request (Attachment F)

· CCC: Laguna Gardens Resident Request for Palm Shrub Planting (Attachment G)

· CCC: Westminster Park (Attachment H)

· CCC: Citizen’s War Memorial (circulated 29 November 2022)

· CCC: Thames Street Correspondence (Attachment I)

· CCC: Street Garden Maintenance (Attachment J)

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Youth Development Fund Grant under Delegation for Baxter Robinson-Kennard	22/1623920	68
b ⇩	Memo - Kohinga St Albans Community Centre - 24 November 2022	22/1643939	70
c ⇩	Customer Service Request Report - October 2022	22/1616011	72
d ⇩	Graffiti Snapshot - October 2022	22/1616467	73
e ⇩	Memo - High Street Update - 16 November 2022	22/1629829	75
f ⇩	Memo - Dawson Street Name Change Request - 21 November 2022	22/1623921	77
g ⇩	Memo - Laguna Gardens Resident Request for Palm Shrub Planting - 24 November 2022	22/1643938	81
h ⇩	Memo - Westminster Park - 28 November 2022	22/1658584	82
i ⇩	Memo - Thames Street Correspondence - 29 November 2022	22/1705121	84
j ⇩	Memo - Street Garden Maintenance - 5 December 2022	22/1705122	86

Signatories / Ngā Kaiwaitohu

Authors

Mark Saunders - Community Board Advisor

Emma Pavey - Manager Community Governance, Papanui-Innes-Central

Lyssa Aves - Support Officer

Stacey Holbrough - Community Development Advisor

Trevor Cattermole - Community Development Advisor

Helen Miles - Community Recreation Advisor

Approved By

Emma Pavey - Manager Community Governance, Papanui-Innes-Central

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

Name	Subject
Jane Hossack	Francis Ave Flooding
Graeme Mitchell, Chairman of Shirley Community Trust	Thank you to Parks Team regarding Shirley Birdsong Trail

7. Correspondence
Reference / Te Tohutoro:	22/1635331
Report of / Te Pou Matua:	Mark Saunders, Kaitohutohu Hāpori - Community Board Advisor, Mark.Saunders@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)