Agenda of Waipuna Halswell-Hornby-Riccarton Community Board

Waipuna Halswell-Hornby-Riccarton Community Board

15 December 2022

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

TABLE OF CONTENTS

Karakia Tīmatanga........................................................................................ 5

C 1. Apologies Ngā Whakapāha............................................................. 5

B 2. Declarations of Interest Ngā Whakapuaki Aronga............................. 5

C 3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua........... 5

B 4. Public Forum Te Huinga Whānui..................................................... 5

B 5. Deputations by Appointment Ngā Huinga Whakaritenga.................. 6

B 6. Presentation of Petitions Ngā Pākikitanga...................................... 6

Staff Reports

C 7. Proposed Road Names - 34 Owaka Road................................ 15

C 8. Halswell Quarry Kurashiki Garden........................................ 19

C 9. Amyes Road - Proposed Bus Stop Improvements and No Stopping Restrictions.......................................................... 27

C 10. Wynand Place - Proposed No Stopping Restrictions................ 33

C 11. Platinum Drive - Proposed No Stopping Restrictions.............. 39

C 12. Waipuna Halswell Hornby Riccarton Community Board Recess Committee 2022/23............................................................. 63

C 13. Waipuna Halswell Hornby Riccarton Community Board Adoption of 2022/25 Meeting Schedule................................................ 65

C 14. Waipuna Halswell Hornby Riccarton Community Board Representation on Outside Organisations and Committees..... 69

C 15. Waipuna Halswell-Hornby-Riccarton Community Board - Governance Arrangements................................................... 75

C 16. Waipuna Halswell-Hornby-Riccarton 2022/23 Board Projects and Discretionary Response Fund Applications - Riccarton Park Menzshed Trust, Canterbury Malaysian Society Incorporated, FC Twenty 11 Inc, Church Corner Residents' Association............. 79

B 17. Waipuna Halswell-Hornby-Riccarton Community Board Area Report - December 2022....................................................... 89

B 18. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi.................................................................... 112

Karakia Whakamutunga

Karakia Tīmatanga

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hauhūnga

Tīhei Mauri Ora

1. Apologies Ngā Whakapāha

At the close of the agenda no apologies had been received.

2. Declarations of Interest Ngā Whakapuaki Aronga

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

That the minutes of the Waipuna Halswell-Hornby-Riccarton Community Board meeting held on Thursday, 10 November 2022 be confirmed (refer page 7).

4. Public Forum Te Huinga Whānui

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

4.1

Public Forum - Youth Development Fund Report Back - Asia Pacific Canoe Sprint Cup 2022

Natasha and Thomas MacGibbon will update the Board regarding their experience at the Asia Pacific Canoe Sprint Cup 2022 in Japan.

4.2

Youth Development Fund Report Back - Readers Cup Competition 2022

Medha Baadkar will update the Board regarding her experience at the National Readers Cup 2022 in Auckland.

4.3

Halswell Community Project

Representatives from Halswell Community Project will provide the Board with an update regarding the services and support it provides to the community.

4.4

Milnes Park subdivision area roading issues

Clive Appleton, local resident, will address the Board regarding roading issues in the area of Milnes Park subdivision, Halswell.

4.5

Halswell Residents Association

Representatives from Halswell Residents' Association will speak to the Board regarding priorities for Halswell.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

5.1

Tracey Mclean - Platinum Drive - Proposed No Stopping Restrictions

Tracey Mclean, local resident, will address the Board in relation to Platinum Drive - Proposed No Stopping Restrictions (Item 11 of the Agenda refers).

6. Presentation of Petitions Ngā Pākikitanga

There were no petitions received at the time the agenda was prepared.

Waipuna Halswell-Hornby-Riccarton Community Board

15 December 2022

Unconfirmed

Waipuna

Halswell-Hornby-Riccarton Community Board

Open Minutes

Date: Thursday 10 November 2022

Time: 5.04pm

Venue: Horoeka Room, Rārākau: Riccarton Centre,
199 Clarence Street, Christchurch

Present

Chairperson

Deputy Chairperson

Members

Helen Broughton

Marie Pollisco

Sarah Brunton

Henk Buunk

Gamal Fouda

Tyla Harrison-Hunt

Andrei Moore

Debbie Mora (via audio link)

Mark Peters

Matthew Pratt

Manager Community Governance, Halswell-Hornby-Riccarton

941 5428

matthew.pratt@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga: Led by Andrei Moore

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved HHRB/2022/00104

That the apology for lateness received from Tyla Harrison-Hunt be accepted.

Andrei Moore/Mark Peters Carried

Tyla Harrison Hunt joined the meeting at 5.08pm.

2. Declarations by Members Te Ki Taurangi

Part B

Henk Buunk and Gamal Fouda completed their oral and written declarations in the presence of John Filsell, Head of Community Support & Partnerships.

Attachments

a Hendrikus Buunk Declaration - Waipuna Halswell-Hornby-Riccarton Community Board - 10 November 2022

b Gamal Mokhtar Mohamed Fouda Declaration - Waipuna Halswell-Hornby-Riccarton Community Board - 10 November 2022

3. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

4. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved HHRB/2022/00105

That the minutes of the Waipuna Halswell-Hornby-Riccarton Community Board meeting held on Wednesday, 26 October 2022 be confirmed.

Mark Peters/Andrei Moore Carried

5. Public Forum Te Huinga Whānui

Part B

5.1 Seven Oaks School - Springlands Reserve

Taine Lambert, Charlie Cronin, Noah Sargenson, student representatives, and Katie O’Loughlin, teacher, presented to the Board on behalf of Seven Oaks School.

The group advised the Board that the school, located opposite Springlands Reserve, is on a journey to become an enviroschool and is working with Council Parks' staff to become involved in the development of the reserve to support environmental learning and help the community. The school would like to work with staff to have picnic areas developed and rubbish bins and signage installed at Springlands and plans to undertake fundraising activities to assist with this.

Following questions from members the Chairperson thanked the group for their presentation.

Attachments

a Seven Oaks School Presentation

5.2 Takaro Avenue traffic issues and Sockburn Park

Luke Chandler, local resident, spoke to the Board regarding traffic issues on Takaro Avenue which is busy and heavily used for parking by students attending nearby St Thomas of Canterbury College. Mr Chandler has raised his concerns with the local traffic engineer and would like to see a mirror installed to aid visibility and possibly the installation of traffic calming measures.

Mr Chandler reminded the Board that the disused toddlers’ pool has yet to be removed from Sockburn Park and there is currently no plan for revitalisation of the park.

Following questions from members the Chairperson thanked Mr Chandler for his presentation.

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Refers the issues raised in the public forum presentation regarding traffic issues on Takaro Avenue to staff for investigation and requests that staff provide advice on possible measures to improve safety on Takaro Avenue including the installation of a mirror to aid visibility.

5.3 Traffic safety concerns, Hornby

Ross Houliston, representative of the Greater Hornby Residents' Association, spoke to the Board regarding a number of the Association’s traffic safety concerns in Hornby. These concerns include:

· The lack of traffic matrix at each end of Tower Street.

· The lack of a continuous footpath on the northern side Main North Road from Carmen Road to Springs Road.

· The lack of traffic safety measures (including pedestrian safety) in the vicinity of the intersection of Waterloo and Gilberthorpes Roads.

· The traffic system in Amyes Road lacks signals at Shands Road and control at Springs Road.

The Association is concerned about cycleways in the area that it considers lack cohesion, particularly in relation to new developments currently underway and those planned for the future. In the Association’s view, the condition of Hei Hei Road following construction of the cycleway is worse than previously with raised manholes and a deep gutter on the west side of the road. It was noted that vehicles frequently stop in the road to allow passengers to alight at the school, childcare centre and the church, creating a safety issue.

Following questions from members the Chairperson thanked Mr Houliston for his presentation.

Attachments

a Ross Houliston - Presentation

6. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

6.1 Waipuna Halswell-Hornby-Riccarton Community Board Area Report - November 2022

Local resident Mike Mora spoke regarding clauses 4.1 - Halswell Junction Road Signage and 4.3 - Waterloo Road and Gilberthorpes Road – Proposal for Parking Restrictions of Agenda Item 10.

Mr Mora indicated that he does not agree with the advice that the directional signage on Halswell Junction Road complies with the necessary standards and he is frustrated that the meeting with Waka Kotahi requested by the Board to discuss the matter did not happen.

Mr Mora further advised that he considers that the staff advice provided on the Greater Hornby Residents’ Association proposal for parking restrictions on Waterloo and Gilberthorpes Roads is unsatisfactory and that he considers that the conversion of Moffett Street into a cul-de-sac as part of the South Express Major Cycle Route project may make matters worse.

Following questions from members, the Chairperson thanked Mr Mora for his presentation.

Item 10 of these minutes refers.

7. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

8. Naming of new Stormwater Facility

Community Board Resolved HHRB/2022/00106 (Original staff recommendation accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves Te Kuru as the name to be used for the new storm water facility located in the southwest of Christchurch, between Cashmere Road, Sutherlands Road, Hendersons Road and Sparks Road.

Tyla Harrison-Hunt/Andrei Moore Carried

9. Waipuna Halswell-Hornby-Riccarton Discretionary Response Fund 2022-23 Applications - Burnside West Christchurch University Cricket Club Inc, Hornby Rugby Football Club Inc, Greater Hornby Residents' Association Inc, Kennedys Bush Road Neighbourhood Association Inc.
	Community Board Resolved HHRB/2022/00107 (Original staff recommendation accepted without change) Part C That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Approves a grant of $4,000 from its 2022-23 Discretionary Response Fund to Burnside West Christchurch University Cricket Club Inc towards Grounds maintenance equipment for Burnside Park. Gamal Fouda/Helen Broughton Carried
	Community Board Resolved HHRB/2022/00108 (Original staff recommendation accepted without change) Part C That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Approves a grant of $4,000 from its 2022-23 Discretionary Response Fund to Hornby Rugby Football Club Inc towards the Clubrooms Manager project. Mark Peters/Tyla Harrison-Hunt Carried
	Community Board Resolved HHRB/2022/00109 (Original staff recommendation accepted without change) Part C That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Approves a grant of $6,000 from its 2022-23 Discretionary Response Fund to Greater Hornby Residents' Association Inc towards Community events and ongoing administration costs. Mark Peters/Sarah Brunton Carried
	Community Board Resolved HHRB/2022/00110 (Original staff recommendation accepted without change) Part C That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Approves a grant of $350 from its 2022-23 Discretionary Response Fund to Kennedys Bush Road Neighbourhood Association Inc towards the Annual Christmas party. Marie Pollisco/Andrei Moore Carried

10. Waipuna Halswell-Hornby-Riccarton Community Board Area Report - November 2022

The Board took into consideration the deputation from Mr Mike Mora (Item 6.1 of these minutes refers).

Community Board Resolved HHRB/2022/00111 (Original staff recommendation accepted without change)

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the Waipuna Halswell-Hornby-Riccarton Community Board Area Report for November 2022.

Andrei Moore/Mark Peters Carried

11. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

The following information was exchanged:

· Residents of Anthony Wilding Retirement Village, Aidanfield are having difficulty entering and exiting the village owing to the proximity of parked vehicles. A customer service request has been made seeking consideration of parking restrictions to alleviate the problem (refer Attachment A below).

· Quaifes Road is in a poor state of repair (refer Attachment B below).

· There is local concern about a local walkway through Broken Run that is currently under water.

· There is concern about dust from development work in the vicinity of Kennedys Bush Road and Cashmere Road.

· There has been issues with antisocial road users entering the Bowls Hornby carpark on Hornby Domain and an incident of a burnt vehicle onsite.

· Bowls Hornby is having difficulty with access for a fibre cable to the clubrooms.

· Branston Park playground is open and popular but there may be issues with the height of some equipment that need to be addressed.

Attachments

a Elected Members' Information Exchange - Aidanfield Parking photos

b Elected Members' Information Exchange - Quaifes Road photos

11.1 Hamill/Halswell Junction Road roundabout

The Board noted that there has been a sixth incident of a vehicle crashing through the fence of a property adjacent to the Hamill Road/Halswell Junction Road roundabout. On the latest occasion on 27 October 2022 the vehicle crashed into the house on the property. Pursuant to a notice of motion, the Board, at its meeting on 5 October 2021, requested that staff investigate potential safety improvements at the Halswell Junction Road/Hamill Road Roundabout including (but not limited to) changes to road markings. Staff advice is still awaited.

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Agreed to write to the Mayor and Chief Executive seeking urgent advice on potential safety improvements at the Halswell Junction Road/Hamill Road Roundabout.

Attachments

a Elected Members' Information Exchange - Hamill/Halswell Junction Road Roundabout

Karakia Whakamutunga: Led by Tyla Harrison-Hunt

Meeting concluded at 6:29pm.

CONFIRMED THIS 15TH DAY OF DECEMBER 2022

Helen Broughton

Chairperson

Waipuna Halswell-Hornby-Riccarton Community Board

15 December 2022

7. Proposed Road Names - 34 Owaka Road
Reference / Te Tohutoro:	22/1364678
Report of / Te Pou Matua:	Paul Lowe, Manager Resource Consents (paul.lowe@ccc.govt.nz)
General Manager / Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning & Regulatory Services (jane.davis@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to approve the proposed lane name at 34 Owaka Road, Hornby.

1.2 The report is staff generated resulting from a naming request received from the subdivision developer.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves the following new lane name for 34 Owaka Road (RMA/2019/13)

a. Lane 1 - Tea Tree Lane

3. Detail Te Whakamahuki

Introduction Te Whakatkinga

3.1 A road naming request has been submitted the developer. A preferred name and alternative names, have been put forward by the developer for each lane.

3.2 The recommended road names have been checked against existing road names in Christchurch and bordering districts, for duplication, alternative spelling, or other similarities in spelling or pronunciation to avoid the potential for confusion. The proposed names are considered sufficiently different to existing road names.

3.3 The recommended road names have been checked against the Council’s Roads and Right-of-Way Naming Policy dated 2 November 1993 and are considered to be consistent with this policy except as outlined below.

3.4 The recommended road names have also been checked against the Australia and New Zealand Standard AS/NZA 4819:2011 Rural and Urban Addressing. The names are considered to be consistent with the Standard unless otherwise stated below.

3.5 Under the Roads and Right-of-Way Naming Policy, the names considered must be requested by the developer. There is not an ability to consider alternative names without first checking whether there are any duplications or similarities with other road and right-of-way names.

3.6 Consultation has been undertaken with Land Information New Zealand who have raised no concerns with the proposed road names.

3.7 The names requested have been accompanied by an explanation of the background to the names, which is summarised below, along with correspondence with the applicant.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.8 The decisions in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.9 The level of significance was determined by the number of people affected and/or with an interest.

3.10 Due to the assessment of low significance, no further community engagement and consultation is required.

Proposed Names

3.11 The proposed lane is shown in Attachment A. There is not an obligation to name the Lane but it is the applicant’s preference to do so (which is allowable under the Road Naming Policy).

3.12 The proposed lane name continues the theme of the surrounding development.

3.13 Lane 1 - Preferred name: Tea Tree Lane

3.14 The name tea tree is used for several plants, mostly from Australia and New Zealand, from the family Myrtaceae, related to the myrtle. The use of the name probably originated from Captain James Cook's description of one of these shrubs that he used to make an infusion to drink in place of tea. Specifically, the name Tea Tree has been used to refer to both Kānuka and Mānuka trees which are native to both countries but more common in New Zealand.

3.15 Mānuka is valued as an important tool for re-vegetation and providing native bees, beetles and geckos with pollen and nectar. Tea tree is a very well-known plant and its products (whether from the tea tree itself (tea tree oil) or from Mānuka (honey) are household items in New Zealand.

Alternative Names

3.16 Flora Lane - Flora refers to all of the plant life of a particular region or period, but also the Roman goddess of plants and flowers, which is in keeping with the surrounding development naming theme.

3.17 Habitat Lane - A habitat is the natural home or environment of a plant or animal. The use of the word ‘habitat’ recalls the previously rural nature of this land and serves as a reminder of the flora and fauna that lived there.

3.18 Officers Note: The applicant initially provided several te reo name options, however upon consulting with Council’s Treaty Relationship Advisor they were determined to not be appropriate. (Tuatara - not a true reflection of species that may have been at the site, Ahiahi - means afternoon, not sunset, and Kōhatu - means rock, not gem, and a straight translation for gem is not appropriate as pounamu is Taonga.)

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	RMA/2019/13 - Proposed Plan - 34 Owaka Road	22/1085018	18

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Leashelle Miller - Planning Technician

Paul Lowe - Manager Resource Consents

Approved By

John Higgins - Head of Planning & Consents

Jane Davis - General Manager Infrastructure, Planning & Regulatory Services

Waipuna Halswell-Hornby-Riccarton Community Board

15 December 2022

8. Halswell Quarry Kurashiki Garden
Reference / Te Tohutoro:	22/1505858
Report of / Te Pou Matua:	Courtney Reid, Recreation Planner, Courtney.Reid@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 The purpose of this report is to recommend to the Waipuna Halswell-Hornby Riccarton Community Board that it approves an updated landscape plan (shown in Attachment A) for the Kurashiki Sister City Garden at Halswell Quarry Park.

1.2 This report has been written in response to a request from the Christchurch Kurashiki Sister City Committee to install a low wall at the entrance to the garden and a tree planting for their 50th Anniversary celebrating Kurashiki and Christchurch becoming sister cities.

1.3 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by low impact of the decision, low number of people affected, and low financial impact.

2. Officer Recommendations / Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves the Landscape Plan for Kurashiki Garden in Halswell Quarry Park (shown in Attachment A to the report on the meeting agenda).

2. Notes the construction of a low stone wall at the entrance to the Kurashiki Garden and a tree planting to commemorate the Garden’s 50^th Anniversary.

3. Notes that all necessary consents are to be obtained by the Christchurch Kurashiki Sister Committee.

3. Reason for Report Recommendations / Ngā Take mō te Whakatau

3.1 The updated landscape plan and proposed 50^th Anniversary stone wall is a community initiative and consistent with the Halswell Quarry Management Plan 2009.

3.2 There is no cost to the Council for the construction of the stone wall as it is being funded by the Christchurch Kurashiki Sister City Committee.

3.3 Other aspects of the landscape plan can be progressively implemented within the Regional Parks development programme or by the Sister City Committee fundraising over the next 10 years.

4. Alternative Options Considered / Ētahi atu Kōwhiringa

4.1 Not approve the landscape plan.

4.1.1 Option Advantages

· There are no advantages.

· There will be no cost to the Council for maintenance of structures constructed.

4.1.2 Option Disadvantages

· Dissatisfaction of the Christchurch Kurashiki Sister City Committee.

· Reduced opportunity for the community to engage with and learn about Japanese culture.

· The Christchurch Kurashiki Sister City Committee would need to find an alternative way to commemorate their 50th Anniversary.

5. Detail / Te Whakamahuki

5.1 Halswell Quarry Park provides an informal recreational area for people to visit and enjoy, and to protect and maintain the quarry heritage. Six sister city gardens are integrated into the park and were opened to the public in 2001.

5.2 Kurashiki is located within Okayama Prefecture on the Japanese island of Honshu, along the coastline of the Seto Inland Sea. Kurashiki and Christchurch became sister cities in 1973.

5.3 Some of Kurashiki Garden’s first monuments were the south entrance wall, Chermon Gate and Pergola and Pavilion. In 2018, a lantern was placed in the garden to celebrate the 45^th anniversary of Kurashiki and Christchurch becoming sister cities. Other existing features in the garden include a blossom walkway and a Canoe in the Canoe.

5.4 The Christchurch Kurashiki Sister City Committee are proposing to install a stone wall and a tree planting as part of their 50^th anniversary. This is included in the updated landscape plan. There will be an event to commemorate this milestone, with a visit from Kurashiki City representatives (details to be confirmed early 2023).

The Stone Wall

5.5 A stone wall that mirrors the existing Halswell Quarry stone wall on the southern side of the entrance to the Kurashiki Sister City Garden will be installed as part of the 50^th Anniversary celebrations of Kurashiki and Christchurch becoming sister cities.

Figure 1: Site, on the left, of the proposed 50^th Anniversary Celebration Stone Wall

5.6 The stone wall, proposed by the Christchurch Kurashiki Sister City Committee, initiated an update to the 2000 landscape plan and the inclusion of future projects.

5.7 The Halswell Quarry Park Management Plan 2009 includes specific policy and criteria to direct the installation and upkeep of structures in the Sister City gardens.

5.8 The stone wall and additions to the landscape plan meet the criteria being within the size limits and distributed evenly throughout the designated areas – separated with substantial areas of dense planting.

5.9 The proposed details on the stone wall are to mirror the southern wall on the other side of the entrance and include a wooden platform for seating.

5.10 A plaque commemorating the 50^th Anniversary will be integrated into the wall. The plaque will be bronze and a maximum A4 size. Final wording is to be agreed with staff.

5.11 The stone mason from Site Elements (Regan Shanks) will be engaged to build the stone wall, with assistance of the Halswell Quarry Rangers supplying stone. Regan the stone mason is currently working on restoring the Christchurch Cathedral.

Landscape plan

5.12 A representative of the Christchurch Kurashiki Sister City Committee, David Bolam Smith, worked with Dennis Preston, former Council Senior Landscape Architect, to prepare a sketched development plan. This was then formalised by Christchurch City Council landscape architects (Attachment A).

5.13 The previous 2000 landscape plan has been implemented. Features in the garden from the original plan are:

· Chumon gate & pergola

· Yatsuhashi bridge

· 45^th Anniversary lantern

· Pavilion

5.14 Additional features that have been installed are:

· Entrance wall

· Canoe in the Canoe (2004)

· 40th anniversary tree planting and garden (2013)

· Blossom walkway

· Nagasaki tree-camphor tree (of which is a cutting from a tree that survived the bombing of Nagasaki).

5.15 The Christchurch Kurashiki Sister City Committee have identified the following development projects that are incorporated into the Landscape Plan:

· Northern stone entrance wall and bench

· 50th Anniversary tree planting

· Japanese Torii Gate

· An informal walking track

· Rock garden

· Stone steps and path

5.16 The plan provides the context for the proposed new structures consistent with the management plan and is designed to highlight and complement existing plantings and structures.

5.17 All plants will be species native to the Kurashiki region or plants that have special cultural significance. Cherry blossom trees link the Korean and Japanese Gardens.

5.18 The landscape plan was presented to the Christchurch Kurashiki Sister City Committee at their meeting 28 September, 2022, where the meeting formally adopted and unanimously approved the tabled plan.

5.19 Representatives of the Christchurch Kurashiki Sister City Committee noted that they are in favour of the landscape plan to be presented to the Community Board for approval.

5.20 The wider community has not been consulted as the proposal is consistent with the existing Halswell Quarry Management Plan 2009. Policy 4.2 and 4.3 provides for the updating of the plans in consultation with the Sister City Committees and for each plan to show the existing and future structures that might be incorporated into the garden.

5.21 The decision affects the following Community Board area:

5.21.1 Waipuna Halswell-Hornby-Riccarton Community Board.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment /Te Rautaki Tīaroaro

6.1 This report supports the Council's Long Term Plan (2021 - 2031):

6.1.1 Activity: Parks and Foreshore

· Level of Service: 6.3.5 Overall customer satisfaction with the recreational opportunities and ecological experiences provided by the City's Regional Parks. - Regional Parks resident satisfaction >=80%.

Policy Consistency / Te Whai Kaupapa here

6.2 The decision is consistent with Council’s Plans and Policies. This includes the Halswell Quarry Management Plan 2009 and the International Relations Policy Framework 2022.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.3 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.4 The decision involves a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.5 The Kurashiki Garden is located in a High Risk Archaeological Area and in proximity to a Māori Archaeological Site.

6.6 Any project that requires excavation will be assessed for an Archaeological Authority and Mana Whenua consulted.

Climate Change Impact Considerations / Ngā Whai Whakaaro mā te Āhuarangi

6.7 Materials and shipping from Japan contributes to climate change by creating a carbon footprint.

6.8 It is not proposed to remove any trees as part of the developments however if this is required removed trees will be replaced with two trees in the garden or wider park to offset their loss.

Accessibility Considerations / Ngā Whai Whakaaro mā te Hunga Hauā

6.9 Accessible car parks are available in the Halswell Quarry car parks.

6.10 The paths throughout the garden are accessible at 1.8m wide, level, and have a crusher dust surface, however the stone steps will not be able to be used by wheelchairs.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1 Cost to Implement - The Christchurch Kurashiki Sister City Committee will fund the first project, entrance wall, with assistance from the Halswell Quarry Rangers who will provide the stone.

7.2 The cost of the stone wall will be $5,945.

7.3 The Civic and International Relations Team has provided $23,750 funding in the annual budget for Sister City Committees and their projects to date this financial year. As 2023 is the 50^th anniversary of Christchurch-Kurashiki Sister City relationship the Committee has organised additional projects and received a larger grant than normally.

7.4 Maintenance/Ongoing costs – the garden is mowed regularly as part of the quarry mowing round, reactive and routine maintenance is carried out as required.

7.5 There is a very active group of volunteers associated with the garden that carry out monthly working bees. With the input of volunteers, the garden does not have a large impact on Council resources.

7.6 The committee will start the next project in 2024 after the 50th anniversary year. The first project to be initiated will be determined at a later date.

Other / He mea anō

7.7 There are no other considerations.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1 The Community Board has the delegation to approve and adopt new landscape development plans for parks and to approve the location, construction, or alteration of, or addition to any structure or area on parks.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.2 There is no legal context, issue or implication relevant to this decision.

8.3 The report has not been reviewed and approved by the Legal Services Unit.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 For each project Archaeological requirements will be ascertained.

Attachments / Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Christchurch Kurashiki Sister City Garden - Proposed Updated Landscape Plan 2022	22/1642577	25
b ⇩	Entrance Wall Design - Kurashiki Garden 50th Anniversary 2023	22/1648557	26

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Courtney Reid - Recreation Planner

Maria Adamski - Asset Engineer - Buildings and Heritage

Approved By

Kelly Hansen - Manager Parks Planning & Asset Management

Kay Holder - Manager Regional Parks

Andrew Rutledge - Head of Parks

Waipuna Halswell-Hornby-Riccarton Community Board

15 December 2022

9. Amyes Road - Proposed Bus Stop Improvements and No Stopping Restrictions
Reference Te Tohutoro:	22/1540109
Report of Te Pou Matua:	Gautham Praburam, Traffic Engineer gautham.praburam@ccc.govt.nz
General Manager Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning & Regulatory Services (jane.davis@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider the approval of upgrading the bus stop outside 7 Amyes Road (Bus Stop ID: 24247) to the Council’s current Construction Standard Specifications (along with associated bus stop improvements including a bus seat, tactile pavers and kerb blocks) and extending the existing No Stopping restrictions on the opposite side of Amyes Road.

1.2 This report has been written in response to the feedback from various road users regarding vehicles parking at the bus stop due to the absence of road markings and the lack of queuing space for left turning and through vehicles at the Amyes Road / Shands Road intersection due to the presence of vehicles parked on street along Amyes Road near the intersection.

1.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by applying the assessment criteria in the Significance and Engagement Policy Worksheet.

1.4 The recommended option is to upgrade the existing bus stop and install No Stopping lines in Amyes Road, in accordance with Attachment A.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 approves the following (as shown in Attachment A to the report on the meeting agenda, Drawing TG142050, issue 1, dated 21/11/2022) :

a. That the stopping of vehicles is prohibited at all times on the east side of Amyes Road commencing at a point 59 metres south of its intersection with Shands Road and extending in a southerly direction for a distance of 15 metres.

b. That a marked bus stop be installed on the east side of Amyes Road commencing at a point approximately 74 metres south of its intersection with Shands Road, and extending in a southerly direction for a distance of 15 metres.

c. That the stopping of vehicles is prohibited at all times on the east side of Amyes Road commencing at a point 89 metres south of its intersection with Shands Road and extending in a southerly direction for a distance of 9 metres.

d. That the stopping of vehicles is prohibited at all times on the west side of Amyes Road commencing at a point 65 metres south of its intersection with Shands Road and extending in a southerly direction for a distance of 47 metres.

2. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described above.

3. That these resolutions take effect when the traffic control devices that evidence the restrictions described in 1. and 2. are in place.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Concerns were raised regarding vehicles parking in the bus stop outside 7 Amyes Road (Amyes Road Medical Centre). Absence of pavement markings to clearly indicate the presence of a bus stop is expected to be the main reason for this kind of parking behaviour.

3.2 Concerns were also raised regarding the lack of queueing space for through and left turning vehicles at the Amyes Road / Shands Road intersection due to vehicles parked on street along the western side of Amyes Road.

3.3 The recommendations in this report will help to achieve the desired community outcome of a well-connected and accessible city through improved road safety.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Maintain the status quo.

4.1.1 The advantages of this option include:

· Retains existing on-street parking spaces.

4.1.2 The disadvantages of the option include:

· Does not address the road users’ requests, and identified traffic concerns at this location.

· Does not meet the Council’s bus stop specifications.

5. Detail Te Whakamahuki

5.1 There is a bus stop outside 7 Amyes Road (Bus Stop ID: 24247). Currently, its presence is denoted by a sign attached to a nearby utility pole. There are no pavement markings at this bus stop.

5.2 Feedback was received from a road user that vehicles were parking in this bus stop. This creates many inconveniences for the bus drivers and passengers.

5.3 Currently there are two lanes for vehicles on Amyes Road approaching the Amyes Road / Shands Road intersection – one lane for right turning vehicles (to Shands Road - eastbound) and another lane which is shared by through (to Goulding Avenue) and left turning vehicles (to Shands Road - westbound).

5.4 No Stopping restrictions are already present along the western side of Shands Road for 65m from the Amyes Road / Shands Road intersection. This section of Amyes Road without parked vehicles provides space for the through and left turning vehicles to queue at the traffic lights at the Amyes Road / Shands Road intersection.

5.5 With the increase in traffic volumes, vehicles travelling in all three directions are held in a single lane on Amyes Road beyond the existing No Stopping restrictions.

5.6 After investigation, staff acknowledge the concerns of the road users and agree that there are potential traffic issues present that could be addressed by adopting the recommendations in this report.

5.7 Pavement markings on the road will clearly indicate the presence of the bus stop and is expected to discourage road users from parking at that location. The No Stopping lines proposed on either side of the bus stop will help the buses to easily enter and exit the bus stop and pull close to the kerb when stopping thereby reducing any disruptions caused to the other road users.

5.8 Extending the existing No Stopping restrictions along the western side of Amyes Road for 47 meters will provide more space for through and left turning vehicles to queue up at the traffic lights in the Amyes Road Shands Road intersection, thereby reducing the overall traffic queues on Amyes Road.

5.9 Approval is required by the Waipuna Halswell-Hornby-Riccarton Community Board.

5.10 If approved, the recommendations will be implemented within the current financial year.

Community Views and Preferences

5.11 Affected property owners and residents were advised regarding the proposed changes by letter. Three responses were received.

5.12 One resident supported the proposal.

5.13 Two other residents supported the proposal but wanted more measures to be implemented in order to solve the traffic issues along Amyes Road.

5.14 The Team Leader Parking Compliance supports the preferred option.

5.15 The do nothing option is inconsistent with community requests to prevent parking across the bus stop outside 7 Amyes Road and improve traffic flow along Amyes Road.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here Strategic Alignment Te Rautaki Tīaroaro

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Transport

· Level of Service: 10.0.2 Increase the share of non-car modes in daily trips - >=36% of trips undertaken by non-car modes

Policy Consistency Te Whai Kaupapa here

6.3 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The effects of this proposal upon Mana Whenua are expected to be insignificant.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.5 This proposal does not have any significant effect upon carbon emissions and Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.6 This proposal does have a specific effect on accessibility for passengers who use the bus services at this location. Absence of parked cars will allow buses to stop at the bus stop close to the kerb thereby allowing passengers to step in and out of buses easily and safely.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – approximately $6,000 for the installation and approximately $750 for investigation and preparation of this report.

7.2 Maintenance/Ongoing costs – Included under existing maintenance contracts - approximately $250 per annum.

7.3 Funding Source - Traffic Operations, Traffic Signs and Markings budget and Capital Expenditure budget for bus stop, seating and shelter removals.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

8.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

8.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.4 There is no other legal context, issue or implication relevant to this decision

8.5 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in sections 8.1 – 8.3.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 None identified.

Attachments / Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Attachment to report 22/1540109 (Title: No Parking Restrictions and Bus Stop Markings - Amyes Road)	22/1599634	32

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Gautham Praburam - Traffic Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

Lynette Ellis - Head of Transport & Waste Management

Waipuna Halswell-Hornby-Riccarton Community Board

15 December 2022

10. Wynand Place - Proposed No Stopping Restrictions
Reference Te Tohutoro:	22/1542732
Report of Te Pou Matua:	Gautham Praburam, Traffic Engineer gautham.praburam@ccc.govt.nz
General Manager Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning & Regulatory Services (jane.davis@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider approval of No Stopping restrictions along the northern side of Wynand Place and at the Racecourse Road / Wynand Place intersection.

1.2 This report has been written in response to a request from a road user who expressed concerns regarding the low road width available for vehicles travelling along Wynand Place when vehicles are parked on both sides of the road.

The recommended option is to install No Stopping lines along Wynand Place, in accordance with Attachment A.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time (as shown in Attachment A to the report on the meeting agenda, Drawing TG144309, Issue 1, dated 21/11/2022) :

a. Along the northern side of Wynand Place commencing at its intersection with Racecourse Road and extending in an easterly direction for a distance of 61 metres.

b. In the eastern end of the cul-de-sac between the accessways of 12 Wynand Place and 15 Wynand Place.

c. Along the southern side of Wynand Place commencing at its intersection with Racecourse Road and extending in an easterly direction for a distance of 8 metres.

d. Along the eastern side of Racecourse Road commencing at its intersection with Wynand Place and extending in an northerly direction for a distance of 13 metres.

e. Along the eastern side of Racecourse Road commencing at its intersection with Wynand Place and extending in an southerly direction for a distance of 16 metres.

2. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolution 1 above.

3. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in 1. and 2. are in place (or removed in the case of revocations).

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Concerns have been raised regarding limited road width due to the presence of parked vehicles along both sides of Wynand Place.

3.2 Upon checking the site, the road width was found to be approximately 7.4m which is generally sufficient to accommodate through vehicles and on street parking on both sides in residential streets of this kind.

3.3 But, staff feel that there could be some inconveniences for certain road users / vehicles (especially emergency vehicles) when vehicles are parked on both sides of Wynand Place.

3.4 The recommendations in this report could help to achieve the desired community outcome of a well-connected and accessible city through improved road safety.

3.5 It is proposed to install No stopping restrictions along Wynand Place as shown in Attachment A.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Maintain the status quo.

4.1.1 The advantages of this option include:

· Retains the existing on-street parking spaces (approximately four on-street parking spaces in Wynand Place).

4.1.2 The disadvantages of the option include:

· Does not address the customer’s request and identified concerns related to the accessibility and safety at this location.

5. Detail Te Whakamahuki

5.1 According to a road user, accessibility / free flow of vehicles was difficult when vehicles were parked along both sides of Wynand Place.

5.2 The Christchurch Suburban Parking Policy recommends No Stopping restrictions on one side of the road / alternate sides if the road width is less than 7m. Wynand Place is approximately 7.4m wide (kerb to kerb).

5.3 Though the road width is slightly over the width mentioned in the Suburban Parking Policy, staff feel that parking restrictions could be considered for certain roads under 7.5m on a case by case basis.

5.4 Site inspections reveal that the road width is mostly sufficient to accommodate through vehicles and on street parking on both sides. But, certain road users / vehicles (especially emergency vehicles) could have some inconveniences while driving through Wynand Place when vehicles are parked on both sides of the road.

5.5 A search of the New Zealand Transport Agency Crash Analysis System identified no crashes along Wynand Place since 2017. Furthermore, staff haven’t received any feedback in the past regarding accessibility concerns along this street from Emergency Services or the Waste Management teams.

5.6 After investigating the matter, staff acknowledge that the existing road geometry could cause some inconveniences to certain road users which could be addressed by adopting the recommendations in this report.

5.7 Approval is required by the Waipuna Halswell-Hornby-Riccarton Community Board.

5.8 If approved, the recommendations will be implemented within the current financial year.

Community Views and Preferences

5.9 Owners and residents of the properties near the proposed No Stopping lines were advised of the recommended option by letter.

5.10 Responses were received from six residents.

5.10.1 Three residents supported the proposal.

5.10.2 Two residents opposed the proposal.

5.10.3 One resident felt that the No Stopping restrictions are needed only at the end of the cul-de-sac to make turning movements for all vehicles easier.

5.11 The Team Leader Parking Compliance has no concerns with the preferred option.

5.12 While the do nothing option generally seems to be working, it may not fulfil community requests to improve accessibility at this location.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Transport

· Level of Service: 16.0.3 Improve resident satisfaction with road condition - >=25% resident satisfaction

Policy Consistency Te Whai Kaupapa here

6.3 The recommendations in this report do not entirely align with the Christchurch Suburban Parking Policy. This is because Wynand Place is approximately 7.4 meters wide, which is slightly higher than the Christchurch Suburban Parking Policy’s recommendation of 7 meters for parking restrictions of this kind.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The effects of this proposal upon Mana Whenua are expected to be insignificant.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.5 This proposal does not have any significant effect upon carbon emissions and Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.6 This proposal does not have any specific effect on accessibility for pedestrians. It is intended to improve accessibility for road users travelling along Wynand Place.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – approximately $620 for the installation and approximately $750 for investigation and preparation of this report.

7.2 Maintenance/Ongoing costs – Included under existing maintenance contracts - approximately $200 per annum.

7.3 Funding Source - Traffic Operations, traffic signs and markings budget.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

8.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.4 There is no legal context, issue or implication relevant to this decision

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 None identified.

Attachments / Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Attachment to report 22/1542732 (Title: Wynand Place - Proposed No Stopping Restrictions)	22/1599558	38

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Gautham Praburam - Traffic Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

Lynette Ellis - Head of Transport & Waste Management

Waipuna Halswell-Hornby-Riccarton Community Board

15 December 2022

11. Platinum Drive - Proposed No Stopping Restrictions
Reference Te Tohutoro:	22/1586429
Report of Te Pou Matua:	Gautham Praburam, Traffic Engineer gautham.praburam@ccc.govt.nz
General Manager Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning & Regulatory Services (jane.davis@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider approval of No Stopping restrictions along Platinum Drive and at the Platinum Drive / Colt Place intersection, as shown in Attachment A.

1.2 This report has been written to address the potential accessibility concerns that could be caused due to vehicles parking adjacent to the pedestrian crossing points near the Platinum Drive / Colt Place intersection.

1.3 In November 2019, staff presented a report to the Waipuna Halswell-Hornby-Riccarton Community Board to request approval for No Stopping restrictions adjacent to the Summerset Village’s existing vehicular access on Platinum Drive and at the Platinum Drive / Colt Place intersection (along with an alternative option). Due to opposition from the nearby residents, the report was laid on the table.

1.4 Staff have reviewed the need for no stopping restrictions at this location and also reassessed the extent of the restrictions proposed in 2019.

1.5 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by applying the assessment criteria in the Significance and Engagement Policy Worksheet.

1.6 The recommended option is to install No Stopping restrictions adjacent to the pedestrian crossing points on Platinum Drive and Colt Place in accordance with Attachment A.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

a. Along the southern side of Platinum Drive commencing at a point 231 meters west of its intersection with Wigram Road and extending in a westerly direction for a distance of 10 metres.

b. Along the northern side of Platinum Drive commencing at its intersection with Colt Place and extending in an easterly direction for a distance of 12 metres.

c. Along the northern side of Platinum Drive commencing at its intersection with Colt Place and extending in a westerly direction for a distance of 8 metres.

d. Along the eastern side of Colt Place commencing at its intersection with Platinum Drive and extending in a northerly direction for a distance of 11 metres.

e. Along the western side of Colt Place commencing at its intersection with Platinum Drive and extending in a northerly direction for a distance of 11 metres.

2. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolution 1 above.

3. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in 1. and 2. are in place (or removed in the case of revocations).

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Staff have identified potential safety and accessibility concerns that could be caused due to vehicles parking across the pedestrian crossing points near the Platinum Drive / Colt Place intersection. Implementing the noted recommendations could provide better safety and accessibility for the users of these pedestrian crossing points (especially users of mobility scooters and prams).

3.2 The recommendations in this report will help to achieve the desired community outcome of a well-connected and accessible city through improved road safety.

3.3 It is proposed to install No Stopping restrictions in accordance with Attachment A.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Maintain the status quo.

4.1.1 The advantages of this option include:

· No capital cost to the Council. However, it needs to be noted that approximately $750.00 has been spent as staff costs for investigation and preparation of this report.

4.2 The disadvantages of the option include:

4.2.1 Does not address the identified safety and accessibility concerns caused due to parked vehicles.

5. Detail Te Whakamahuki

5.1 Vehicles were observed to be parked across the pedestrian crossing points near the Platinum Drive / Colt Place intersection. The retirement village nearby is expected to have many users of these pedestrian crossing points. Thus, it is important to ensure that vehicles are not parked across these crossing points.

5.2 A search of the New Zealand Transport Agency Crash Analysis System identified no crashes within 50m of the Platinum Drive / Colt Place intersection since 2017. While there is no history of reported crashes at this location, parked vehicles across the crossing points are expected to cause safety and accessibility concerns for pedestrians and other users of these crossing points.

5.3 After investigating this matter, staff acknowledge the existing concerns and agree that there is a potential safety and accessibility issue present that could be addressed by adopting the recommendations in this report.

5.4 It also needs to be noted that the proposed No Stopping restrictions do not remove any legal on street parking spaces on Platinum Drive as parking across pedestrian crossing points (at any location) is not allowed.

5.5 Apart from the proposed No Stopping restrictions, additional no stopping restrictions are needed in order to comply with the pedestrian crossing sight distance / driver approach sight distance requirements. However, based on the expected number of pedestrians crossing at this location, traffic volumes along Platinum Drive, nature of vehicles predominantly parked around this location and feedback from nearby residents, staff feel that the proposed restrictions would be appropriate at this stage. Any further parking restrictions can be investigated based on future feedback from the road users.

5.6 This proposal would also improve the visibility for drivers exiting the Summerset Retirement Village access on Platinum Drive and also for the drivers turning out of Colt Place into Platinum Drive.

5.7 Approval is required by the Waipuna Halswell-Hornby-Riccarton Community Board.

5.8 If approved, the recommendations will be implemented within the current financial year.

Community Views and Preferences

5.9 Affected property owners and residents were advised of the recommended option by letter. A letter was also sent to the Summerset Retirement Village located near this location.

5.10 Staff received letters of support from 100 residents of the retirement village.

5.11 Another resident of the retirement village also conveyed their support through another channel.

5.12 Apart from the residents of the retirement village, responses were received from five residents:

· Two residents objected to the proposal.

· Three residents supported the proposal. But, they also had some queries and comments:

· One resident had queries about the impact of on street parking in the wider area.

· One other resident who supported the proposal queried whether the retirement village had provided parking spaces within their site as per the resource consent requirements.

· Another resident who also supported the proposal enquired about the possibility of having additional No Stopping restrictions in Platinum Drive and Colt Place near the proposed location.

· The residents’ queries were answered appropriately. The responses can be seen in Attachment B.

5.13 The Team Leader Parking Compliance supports the preferred option.

5.14 The do nothing option does not address the safety and accessibility concerns at this location.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Transport

· Level of Service: 16.0.10 Maintain the perception that Christchurch is a walking friendly cityPolicy Consistency Te Whai Kaupapa here

6.3 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The effects of this proposal upon Mana Whenua are expected to be insignificant.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.5 This proposal does not have any significant effect upon carbon emissions and Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.6 This proposal improves accessibility for pedestrians, by providing a safer and clear location to cross the road.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement - approximately $280 for the installation and approximately $750 for investigation and preparation of this report.

7.2 Maintenance/Ongoing costs - Included under existing maintenance contracts – approximately $200 per annum

7.3 Funding Source - Traffic Operations, traffic signs and markings budget.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

8.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.4 There is no other legal context, issue or implication relevant to this decision

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 None identified

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Attachment to report 22/1586429 (Title: Attachment to report 22/1586429 (Title: Platinum Drive and Colt Place - Proposed No Stopping Restrictions))	22/1599211	44
b ⇩	Platinum Drive - Proposed No Stopping Restrictions: Consultation Responses	22/1672395	45

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Gautham Praburam - Traffic Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

Lynette Ellis - Head of Transport & Waste Management

Waipuna Halswell-Hornby-Riccarton Community Board

15 December 2022

13. Waipuna Halswell Hornby Riccarton Community Board Adoption of 2022/25 Meeting Schedule
Reference / Te Tohutoro:	22/1506596
Report of / Te Pou Matua:	Faye Collins, Community Board Adviser (faye.collins@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for Waipuna Halswell-Hornby-Riccarton Community Board to consider approving its ordinary meetings arrangements for the period February 2023 –September 2025.

1.2 The Board can review these arrangements during the Board’s 2022-25 term should it wish.

1.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2. Officer Recommendations Ngā Tūtohu

That Waipuna Halswell-Hornby-Riccarton Community Board:

1. Adopts the following schedule of Ordinary Meetings for the Board’s 2022-2025 Board term:

Date	Time	Location
9 February 2023	4:30 pm	Horoeka Room, Rārākau Riccarton Centre, 199 Clarence Street, Riccarton.
9 March 2023	4:30 pm	Horoeka Room, Rārākau Riccarton Centre, 199 Clarence Street, Riccarton.
13 April 2023	4:30 pm	Horoeka Room, Rārākau Riccarton Centre, 199 Clarence Street, Riccarton.
11 May 2023	4:30 pm	Horoeka Room, Rārākau Riccarton Centre, 199 Clarence Street, Riccarton.
15 June 2023	4:30 pm	Horoeka Room, Rārākau Riccarton Centre, 199 Clarence Street, Riccarton.
13 July 2023	4:30 pm	Horoeka Room, Rārākau Riccarton Centre, 199 Clarence Street, Riccarton.
10 August 2023	4:30 pm	Horoeka Room, Rārākau Riccarton Centre, 199 Clarence Street, Riccarton.
14 September 2023	4:30 pm	Horoeka Room, Rārākau Riccarton Centre, 199 Clarence Street, Riccarton.
12 October 2023	4:30 pm	Horoeka Room, Rārākau Riccarton Centre, 199 Clarence Street, Riccarton.
9 November 2023	4:30 pm	Horoeka Room, Rārākau Riccarton Centre, 199 Clarence Street, Riccarton.
14 December 2023	4:30 pm	Horoeka Room, Rārākau Riccarton Centre, 199 Clarence Street, Riccarton.
15 February 2024	4:30 pm	Horoeka Room, Rārākau Riccarton Centre, 199 Clarence Street, Riccarton.
15 March 2024	4:30 pm	Horoeka Room, Rārākau Riccarton Centre, 199 Clarence Street, Riccarton.
11 April 2024	4:30 pm	Horoeka Room, Rārākau Riccarton Centre, 199 Clarence Street, Riccarton.
9 May 2024	4:30 pm	Horoeka Room, Rārākau Riccarton Centre, 199 Clarence Street, Riccarton.
13 June 2024	4:30 pm	Horoeka Room, Rārākau Riccarton Centre, 199 Clarence Street, Riccarton.
11 July 2024	4:30 pm	Horoeka Room, Rārākau Riccarton Centre, 199 Clarence Street, Riccarton.
15 August 2024	4:30 pm	Horoeka Room, Rārākau Riccarton Centre, 199 Clarence Street, Riccarton.
12 September 2024	4:30 pm	Horoeka Room, Rārākau Riccarton Centre, 199 Clarence Street, Riccarton.
10 October 2024	4:30 pm	Horoeka Room, Rārākau Riccarton Centre, 199 Clarence Street, Riccarton.
14 November 2024	4:30 pm	Horoeka Room, Rārākau Riccarton Centre, 199 Clarence Street, Riccarton.
12 December 2024	4:30 pm	Horoeka Room, Rārākau Riccarton Centre, 199 Clarence Street, Riccarton.
13 February 2025	4:30 pm	Horoeka Room, Rārākau Riccarton Centre, 199 Clarence Street, Riccarton.
13 March 2025	4:30 pm	Horoeka Room, Rārākau Riccarton Centre, 199 Clarence Street, Riccarton.
10 April 2025	4:30 pm	Horoeka Room, Rārākau Riccarton Centre, 199 Clarence Street, Riccarton.
15 May 2025	4:30 pm	Horoeka Room, Rārākau Riccarton Centre, 199 Clarence Street, Riccarton.
12 June 2025	4:30 pm	Horoeka Room, Rārākau Riccarton Centre, 199 Clarence Street, Riccarton.
10 July 2025	4:30 pm	Horoeka Room, Rārākau Riccarton Centre, 199 Clarence Street, Riccarton.
14 August 2025	4:30 pm	Horoeka Room, Rārākau Riccarton Centre, 199 Clarence Street, Riccarton.
11 September 2025	4:30 pm	Horoeka Room, Rārākau Riccarton Centre, 199 Clarence Street, Riccarton.

2. Delegates to the Community Governance Manager and the Board Chairperson, the ability to amend the meeting schedule, as required.

3. Notes that Board briefings will be held on the fourth Thursday of each month at 4pm.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The recommendations in this report, for the Board to adopt a meeting schedule for the current Community Board term (February 2023 to September 2025) has been developed based on a number of factors:

• The availability of members.

• The holding of one ordinary Board meeting in each calendar month.

• Consideration of other commitments on the Council calendar, e.g. Council meetings, Recess Week.

3.2 The officer recommendation is for ordinary Board meetings be held at 4:30 pm on the Thursday the week after the Council meeting each month with the meeting being a full business meeting. In addition to the decision making Board meetings Briefings are proposed to be scheduled monthly on alternate Thursdays at 4 pm, or at other times as required, to provide an opportunity for Board members and staff to receive information and have informal discussion on issues where no decision is required at the time. Briefings may be held via audio/visual link.

4. Context / Background / Te Horopaki

4.1 In order that the business of the Board can be conducted in an orderly manner, and to allow for public notification of meetings to be given in compliance with the Local Government Official Information and Meetings Act 1987 (LGOIMA), it is recommended that the Board adopts a schedule of meetings as per the Officer Recommendation.

4.2 It is recognised that events may arise, or circumstances change that may mean the schedule will need to be revised or additional meetings added as required. To cover this circumstance the Board may delegate to the Community Governance Manager and the Community Board Chairperson the ability to amend the ordinary meeting schedule, as required.

4.3 Any additional meetings will be appropriately publicly notified in compliance with the LGOIMA and Local Government Act 2002.

5. Alternative Options Considered / Ētahi atu Kōwhiringa

5.1 An alternative option to adopting a meeting schedule is to hold meetings on an ad hoc basis, but this could pose problems with timely advertising of meetings and could lead to clashes with other Council and Committee meetings thereby making it difficult to schedule meetings.

Attachments / Ngā Tāpirihanga

There are no attachments for this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author	Faye Collins - Community Board Advisor
Approved By	Matthew Pratt - Manager Community Governance, Halswell-Hornby-Riccarton

Waipuna Halswell-Hornby-Riccarton Community Board

15 December 2022

14. Waipuna Halswell Hornby Riccarton Community Board Representation on Outside Organisations and Committees
Reference / Te Tohutoro:	22/1507541
Report of / Te Pou Matua:	Faye Collins, Community Board Adviser (faye.collins@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider the appointment of Board representation on local outside organisations for the 2022-2025 Community Board term.

1.2 This report is staff generated to provide continuity with the Board’s existing representative and liaison arrangements that maintain links with local community groups and organisations.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Nominates a Board member to be appointed to the Riccarton Bush Trust.

2. Nominates a Community Board member for recommendation to the Council for appointment to the Ruapuna Community Liaison Committee.

3. Appoints a Board member as its representative to the Te Poutama Ārahi Rangatahi Community Liaison Committee.

4. Appoints one Board member to each of the following outside organisations, pursuant to the constitutions of the outside organisations, as voting members for the 2022-25 term:

a. Keep Christchurch Beautiful Executive Committee

b. Hornby Community Care Trust

5. Considers representatives from the Waipuna Halswell-Hornby-Riccarton Community Board area to participate in the District Committee of Neighbourhood Support Christchurch Area Incorporated.

6. Considers the invitation from the Christchurch Beautifying Association to appoint a representative from the Board to participate in judging the Christchurch Street and Garden Awards 2023.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The Council has an interest and the right to make appointments to a number of council organisations. The statutory definition of a council organisation includes those entities to which the Council has the right to appoint one or more trustees, directors or members (S6, Local Government Act 2002).

3.2 The Waipuna Halswell-Hornby-Riccarton Community Board is delegated by Council to appoint the Council’s representatives(s) to the Community Liaison Committee under regulation 34(2)(b) of the Oranga Tamariki (Residential Care) Regulations 1996 to Te Poutama Ārahi Rangatahi (Harmful Sexual Behavior programme) in Christchurch.

3.3 Each triennium, the Board appoints a member or members to outside organisations that represent and/or play a key role in local projects and issues, is included in supporting community engagement of the same, and represents a geographic area or specific sector of the community.

4. Context / Background / Te Horopaki

Riccarton Bush Trust

4.1 The Council has an interest and the right to make appointments to a number of council organisations. The statutory definition of a council organisation includes those entities to which the Council has the right to appoint one or more trustees, directors or members (S6, Local Government Act 2002). Incorporated under a 1914 Act of Parliament, the Riccarton Bush Trust is a Council Controlled Organisation (CCO).

4.2 The Trust manages the 6.4 hectare native bush remnant gifted to the people of Canterbury in 1914 with operating funds provided by the Council in accordance with the Riccarton Bush Amendment Act 2012.

4.3 In accordance with the Riccarton Bush Amendment Act 2012:

Constitution of Board

(1) The members of the Board are appointed as described in this section.

(2) The Christchurch City Council must appoint 5 members, as follows:

(a) 3 must be persons whom the council decides to appoint:

(b) 2 must be elected members of a community board, as defined in section 5 of the Local Government Act 2002, for either of the following communities:

(i) the community in which the Riccarton Bush is situated; or

(ii) a community immediately adjacent to that in which the Riccarton Bush is situated.

(3) The family of John Deans must appoint 2 members by nominating them under section 9 of the Riccarton Bush Act 1914.

(4) The Royal Society of New Zealand Canterbury Branch Incorporated must appoint 1 member.

(5) The Board may appoint 1 member.

4.4 At its meeting of 7 December 2022, the Council delegated to the Waimāero Fendalton-Waimairi-Harewood and Waipuna Halswell-Hornby-Riccarton Community Boards the ability to each appoint two representatives to the Riccarton Bush Trust.

4.5 As there is currently only two vacancies on the Board, this report recommends that the Waipuna Halswell-Hornby-Riccarton Community Board recommends the appointment of one member of the Board to the Riccarton Bust Trust with one member to be appointed by Waimāero Fendalton-Waimairi-Harewood.

4.6 It is noted that earlier this year the Riccarton Bush Trust completed a skills assessment to aid with succession planning. Specifically the Riccarton Bush Trust identified skills that include Education, Marketing and Fund raising would add to the strength of the existing Riccarton Bush Trust Board.

Ruapuna Community Liaison Committee

4.7 The operative Rule 13.10.4.1.5 of the Christchurch Replacement District Plan requires the lessees of the Ruapuna Motorsport Park, with support from the Council, to form and operate a Community Liaison Committee.

4.8 In total there are seven members of the Ruapuna Committee Liaison Committee, three members from the Templeton community, two members from Canterbury Car Club, one member from Christchurch Speedway Association and one elected member from Christchurch City Council.

4.9 It has been practice for the Council appointee to the Committee to be recommended to Council by the Waipuna Halswell-Hornby-Riccarton Community Board from among its members.

Te Poutama Ārahi Rangatahi Community Liaison Committee

4.10 The Waipuna Halswell-Hornby-Riccarton Community Board is delegated by Council to appoint the Council’s representatives(s) to the Community Liaison Committee under regulation 34(2)(b) of the Oranga Tamariki (Residential Care) Regulations 1996 to Te Poutama Ārahi Rangatahi (Harmful Sexual Behavior programme) in Christchurch.

Keep Christchurch Beautiful Incorporated Society

4.11 Keep Christchurch Beautiful is a voluntary organisation that promotes a cleaner, more beautiful environment within Christchurch, and raises the level of awareness of what the individual can do to improve his or her community, reduce litter and support environment improvements. Keep Christchurch Beautiful holds charitable status & is an Incorporated Society.

4.12 The constitution of Keep Christchurch Beautiful states that organisation’s Executive Committee shall be constituted of one member representing each Community Board, one Councillor representing Christchurch City Council and such members as nominated at the Annual General Meeting.

4.13 The recommendation in this report is for the Board to appoint one members with voting privileges to the Executive Committee of Keep Christchurch Beautiful.

Hornby Community Care Trust

4.14 The constitution of Hornby Community Care Trust states that the Board of Trustees should consist no less than six trustees. One Trustee is to be appointed from the Community Board.

4.15 The recommendation in this report is for the Board to appoint one members with voting privileges to the Board of Hornby Community Care Trust.

Neighbourhood Support Christchurch Area Incorporated

4.16 The constitution of Neighbourhood Support Christchurch Area Incorporated states that the District Committee shall compromise a maximum of two representatives of the Waipuna Halswell-Hornby-Riccarton Community Board area.

4.17 The recommendation in this report is for the Community Board to consider representatives from the Waipuna Halswell-Hornby-Riccarton Community Board area to participate in the District Committee of Neighbourhood Support Christchurch Area.

Christchurch Beautifying Association

4.18 The Christchurch Beautifying Association run annual Street and Garden Awards. The Association have invited a representative from the Board to participate in the judging of the street and garden awards to be held early next year. As such, the Board has the option to appoint a representative to participate in judging, with the understanding that another member could step in if necessary.

Key Local Stakeholders and Resident Associations

4.19 It has been the Community Board’s practice to appoint members to act as ‘Board Liaison’ for local Resident Associations. However, the Board have not appointed members to liaise with other key local organisations, nor is the ‘liaison role’ clearly defined.

4.20 Effective representation and governance involves attending many meetings and events in the local community and being a great networker. Whakawhanaungatanga, that is the process of establishing relationships and relating well to others should not be limited to resident associations, rather it should include all key local stakeholders.

4.21 Interactions with Resident Associations, as with other key local stakeholders, are not limited to the time and date of Resident Association meetings. A number of network meetings alongside a variety other opportunities, both formal and informal, currently exist for board members, community groups, resident associations and other key local stakeholders to interact. Furthermore, Resident Associations regularly participate in the ‘Public Forum’ and provide information directly to the Board.

4.22 As such, there is no recommendation that individual community board members be appointed as liaison with resident associations this triennium. Rather, all members are encouraged to note the existing resident associations and other key local stakeholders in the Waipuna Halswell-Hornby-Riccarton community board area and are encouraged to interact with these groups regularly. Opportunities for interaction will continue to be provided to elected members through the Weekly Schedule.

4.23 Resident Associations in the Board include:

· Awatea Residents’ Association

· Central Riccarton Residents’ Association

· Deans Avenue Precinct Society

· Delamain Residents’ Association

· Gilberthorpes Estate Residents Association

· Greater Hornby Residents’ Association

· Halswell Residents’ Association

· Ilam and Upper Riccarton Residents’ Association

· Kennedy’s Bush Residents Association

· Riccarton Bush/Kilmarnock Residents’ Association

· Riccarton Park Residents’ Association

· Steadman Road Area Residents’ Association

· Templeton Residents’ Association

· Yaldhurst Rural Residents’ Association

Attachments / Ngā Tāpirihanga

There are no attachments for this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author	Faye Collins - Community Board Advisor
Approved By	Matthew Pratt - Manager Community Governance, Halswell-Hornby-Riccarton

Waipuna Halswell-Hornby-Riccarton Community Board

15 December 2022

15. Waipuna Halswell-Hornby-Riccarton Community Board - Governance Arrangements
Reference / Te Tohutoro:	22/1599976
Report of / Te Pou Matua:	Faye Collins, Community Board Advisor (Faye.Collins @ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider aspects of its governance arrangements.

1.2 This report is staff generated to enable the Board to consider the adoption of its governance structure including whether the Chairperson has a casting vote.

1.3 The Board can review these arrangements during the term should it wish to do so.

1.4 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

Consideration of a Casting Vote

1. Resolves whether or not the Chairperson of the Board is to have a casting vote.

Submissions

2. Delegates authority to the Community Board Chairperson and Deputy Chairperson to, in consultation with Board members, consider submission opportunities and decide whether to lodge submissions on behalf of the Board.

3. Delegates authority to the Community Board Chairperson and Deputy Chairperson, following consultation with Board members, to approve, finalise, and lodge submissions on behalf of the Board.

4. Authorises the Board Chairperson, Deputy Chairperson (or a member nominated by the Board Chairperson and Deputy Chairperson for this purpose)to:

a. appear and be heard on the behalf of the Board at any hearing of submissions;

b. following consultation with members withdraw (in whole or part) a submission made on behalf of the Board.

5. All submissions to be reported to the Board for record keeping purposes.

Waipuna Halswell-Hornby-Riccarton Youth Development, Off the Ground Fund and Swimming Accessibility and Activation Funds 2022-23

6. Acknowledges the decision making process for grants from the Waipuna Halswell-Hornby-Riccarton Youth Development, Off the Ground Fund and Swimming Accessibility and Activation Funds 2022-23 approved by the previous Board as follows:

· Staff to email a summary of an application and recommendation on it to all members.

· Where at least five (5) Board members respond by email within two working days, the majority view on allocation will be adopted and actioned by staff.

· Details of approved grants to be reported to the Board for record purposes.

7. Confirms that it adopts the process, as per (6.) above, for the remainder of the 2022-23 year.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

Consideration of a Casting Vote

3.1 The Local Government Act 2002 (24 schedule 7) provides that unless Standing Orders provide otherwise, matters are decided by majority vote and, in the case of a tie, there is no casting vote for the Chairperson.

3.2 The Standing Orders adopted by the Council on 6 April 2017 provide that the Mayor, or any other person presiding at a Council or committee meeting has a deliberative vote and, where the votes are equal, does not have a casting vote but for meetings of community boards and their committees, each community board shall decide whether the chairperson shall have a casting vote.

3.3 Therefore in terms of Standing Orders, each Community Board has the opportunity to decide whether or not a Chairperson is to have a casting vote.

Submissions

3.4 Clause 30, Schedule 7 of the Local Government Act 2002 inter alia, provides that community boards may appoint committees, subcommittees or other subordinate decision-making bodies and joint committees considered appropriate. Committee meetings are subject to the public notification requirements of the Local Government Official information and Meetings Act 1987.

3.5 Last term the Board established a Submissions Committee to prepare and approve submissions on behalf of the Board. The timing of some consultations, along with the statutory notification requirements for meetings, made it difficult on occasions for meetings to be convened, with sufficient time for consideration and finalisation of a submission that will meet the closing date of the relevant consultation.

3.6 It is proposed that instead of establishing a Submissions Committee this term, the Board delegates authority to the Chairperson and Deputy Chairperson to, in consultation with Board members, consider submission opportunities and decide whether to make submissions on behalf of the Board and to finalise and lodge submissions. All submissions lodged will be reported to the Board.

3.7 The recommended arrangements in respect of facilitating Board submissions are driven by the practicalities of the time-constrained nature of these processes and to provide agility and flexibility through delegation for effective involvement.

Waipuna Halswell-Hornby-Riccarton Youth Development, Off the Ground Fund and Swimming Accessibility and Activation Funds 2022-23

3.8 At its meeting on 2 August 2022 the Board established the:

· Waipuna Halswell-Hornby-Riccarton Youth Development Fund 2022-23;

· Off the Ground Fund 2022-23; and

· Swimming Accessibility and Activation Fund 2022-23.

3.9 Furthermore, the Board approved the following decision making process for the allocation of grants from each of the above Funds:

· Staff to email a summary of an application and recommendation on it to all members.

· Where at least five (5) Board members respond by email within two working days, the majority view on allocation will be adopted and actioned by staff.

· Details of approved grants to be reported to the Board for record purposes.

3.10 It is recommended that the Board acknowledges the decision making process for grants from the Waipuna Halswell-Hornby-Riccarton Youth Development, Off the Ground Fund and Swimming Accessibility and Activation Funds 2022-23 approved by the previous Board and confirms that it adopts the process for the balance of the 2022-23 year.

3.11 In the event that the Board does not wish to continue with the current decision making process it could request staff advice on a possible alternative process.

Attachments / Ngā Tāpirihanga

There are no attachments for this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author	Faye Collins - Community Board Advisor
Approved By	Matthew Pratt - Manager Community Governance, Halswell-Hornby-Riccarton

Waipuna Halswell-Hornby-Riccarton Community Board

15 December 2022

16. Waipuna Halswell-Hornby-Riccarton 2022/23 Board Projects and Discretionary Response Fund Applications - Riccarton Park Menzshed Trust, Canterbury Malaysian Society Incorporated, FC Twenty 11 Inc, Church Corner Residents' Association
Reference / Te Tohutoro:	22/1494750
Report of / Te Pou Matua:	Bailey Peterson, Community Development Advisor bailey.peterson@ccc.govt.nz Marie Byrne, Community Development Advisor marie.byrne@ccc.govt.nz Sam Savage, Community Recreation Advisor sam.savage@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider the additional allocation of funds for the Board projects, listed below, from the 2022/23 Discretionary Response Fund.

Project Name	Amount Requested	Amount Recommended
2022/23 Youth Development Fund	$3,000	$3,000
2022/23 Off the Ground Fund	$2,000	$2,000

1.2 Additionally, it is to consider four applications for funding from the 2022/23 Discretionary Response Fund from the organisations listed below.

Organisation	Project Name	Amount Requested	Amount Recommended
Riccarton Park Menzshed Trust	Riccarton Park Menzshed Trust Establishment Project	$14,938	$10,000
Canterbury Malaysian Society Incorporated	Administration and Cultural Festive Events Expenses	$4,490	$3,500
FC Twenty 11 Inc.	Riccarton Sports Hub	$1,939	$650
Church Corner Residents' Association	Forming a Residents Association	$500	$500

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves an allocation of $3,000 from its 2022/23 Discretionary Response Fund to the 2022/23 Waipuna Halswell-Hornby-Riccarton Youth Development Fund.

2. Approves an allocation of $2,000 from its 2022/23 Discretionary Response Fund to the 2022/23 Waipuna Halswell-Hornby-Riccarton Off The Ground Fund.

3. Approves a grant of $10,000 from its 2022/23 Discretionary Response Fund to Riccarton Park Menzshed Trust towards the Riccarton Park Menzshed Trust Establishment Project.

4. Approves a grant of $3,500 from its 2022/23 Discretionary Response Fund to Canterbury Malaysian Society Incorporated towards administration and cultural events expenses.

5. Approves a grant of $650 from its 2022/23 Discretionary Response Fund to FC Twenty 11 Inc. towards the delivery of the Riccarton Sports Hub Multi Sport Festival.

6. Approves a grant of $500 from its 2022/23 Discretionary Response Fund to Church Corner Residents' Association towards set up costs.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of enabling active and connected communities to own their future. It will provide for a strong sense of community, safe and healthy communities and celebration of our identity through arts, culture, heritage, sport and recreation.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2022/23 Discretionary Response Fund is as below.

Total Budget 2022/23	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$241,193	$127,250	$113,943	$94,293

3.7 There is currently a balance of $295 in the 2022/23 Youth Development Fund and $0 in the 2022/23 Off The Ground Fund.

3.8 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.9 The attached Decision Matrices provide detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Board Projects - 2022/23 Youth Development Fund and 2022/23 Off The Ground Fund	22/1674937	82
b ⇩	Discretionary Response Fund Application Over $5000 - Riccarton Park Menzshed Trust	22/1674939	84
c ⇩	Discretionary Response Fund Applications under $5000 - Canterbury Malaysian Society Incorporated, FC Twenty 11 Inc. and Church Corner Residents' Association	22/1674942	85

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Bailey Peterson - Community Development Advisor

Marie Byrne - Community Board Advisor

Sam Savage - Community Recreation Advisor

Approved By

Matthew Pratt - Manager Community Governance, Halswell-Hornby-Riccarton

Waipuna Halswell-Hornby-Riccarton Community Board

15 December 2022

17. Waipuna Halswell-Hornby-Riccarton Community Board Area Report - December 2022
Reference / Te Tohutoro:	22/1517646
Report of / Te Pou Matua:	Matthew Pratt, Community Governance Manager, matthew.pratt@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the Waipuna Halswell-Hornby-Riccarton Community Board Area Report for December 2022.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity

Detail

Timeline

Strategic Alignment

Wycola Hoops Event

The Wharenui Gators and Community Development Network are hosting a Wycola Hoops Basketball event for local Rangatahi in Hornby.

The event was to be held on Saturday 10th December 2022 but has been postponed with a new date to be advised.

Strengthening Communities Together Strategy

Summer with Your Neighbours 2022-23

Summer with your neighbours is about bringing people closer together and celebrating the unique and diverse mix of each neighbourhood. Summer with your neighbours guidelines and gathering information are available at ccc.govt.nz/gettogether

Applications for Summer with your neighbours events being held in the Waipuna Halswell-Hornby-Riccarton Community Board area have been reopened. For more information please email halswell.hornby.riccarton@ccc.govt.nz

Events can be held from 22 October 2022 to 31 March 2023.

Resilient Communities

Strengthening Communities Together Strategy

3.1.1 Halswell Accessible Play Equipment Installation – Halswell Domain

Accessible play equipment has now been installed at Halswell Domain, which includes an inclusive swing seat and a tipi carousel, an inclusive spinner that allows the user to lie, sit or stand with support from the top bar.

3.1.2 Huritini Council – Final Meeting for 2022

The Huritini Council had their final meeting for the year in November where they were able to see their finished “Travel Safely for our Safety” video!

They plan to release the video in early 2023 right before the new school term starts and hit the ground running with their travelling safely to school campaign.

3.1.3 Te Kuru Opening

The Te Kuru stormwater basin opening provided an opportunity for people to come along and learn more about the area and the wider project and to take a walking tour of the site.

People will be able to enjoy four kilometres of new walking track when Christchurch City Council’s award winning stormwater basin in Hoon Hay opens to the public on Friday.

The name Te Kuru ‘the blow with the fist’ was recommended to the Council by Ngāi Tūāhuriri. Mana whenua have historically used it to reference the area. The stormwater basin is part of a 109-hectare network of basins and wetlands which the Council has been working on in the upper catchment of the Ōpāwaho Heathcote River. The facility as a whole has been named Te Kuru and includes the Eastman Wetlands.

It will eventually link to three other stormwater storage and filtration basins that will collectively be able to store more than one million cubic metres of flood water in big rain events, reducing the risk of flooding downstream.

In total, the area will provide around 14 kilometres of walking tracks, cycle tracks and bridges as well as large swathes of native plantings. About 110,000 trees and 600,000 native plants are going in the ground as part of the revegetation effort.

The best entry point to Te Kuru is from the new carpark located at 600 Cashmere Road.

3.2 Community Funding Summary

3.2.1 For information, a summary is provided on the status of the Board's 2022-23 funding as at November 2022 (refer Attachment A).

3.2.2 Youth Development Fund – Under authority delegated by the Board the following allocations were made in November 2022:

· $300 to Middleton Grange School (Board of Trustees) on behalf of Micah Pomare and Zach Prince towards participating in the Get2Go Adventure Race to be held on Great Barrier Island.

· $500 to Lia Manning towards participating in the Show Case National Dance Competition to be held on the Gold Coast, Australia.

3.2.3 Off the Ground Fund – Under authority delegated by the Board the following allocation was made in November 2022:

· $230 to South West Ministries Trust trading as Living Waters Christian Centre towards the Halswell Twilight Christmas Market.

The market will be held from 5pm to 8pm, Friday 16 December 2022 at Living Waters Christian Centre, 13 Meeking Place.

A range of stalls will be available, providing arts and crafts, plants and baking.

3.2.4 Swimming Accessibility and Activation Fund –

Under authority delegated by the Board the following allocations were made in November 2022:

· $1,000 to Nepal New Zealand Friendship Society of Canterbury Incorporated towards Women's only swimming lessons.

· $750 to Halswell Community Project Inc towards Celebrate Halswell Fun Day.

· $600 to Riccarton Community Church Trust towards its Riccarton Youth Community Pool Party.

Held on Friday 25 November 2022 at Wharenui Pool, the event was a great success with youth enjoying a great atmosphere, music and a sausage sizzle.

3.3 Report back on other Activities contributing to Community Board Plan

3.3.1 A briefing was held on 24 November 2022 where the process and timeline for the development of a Community Board Plan was outlined.

A number of Community groups recently took part in hui to discuss their visions for the future of their areas. Community representatives from Halswell, Hornby, and Riccarton wards joined the Briefing to present the visions.

3.4 Events update

3.4.1 Halswell Community Family Fun Day

Halswell Community Church hosted a Family Fun Day on Sunday 6 November 2022 at Seven Oaks School.

The event was an opportunity to bring local families together to connect and engage with each other. There was a wide range of activities available for the whole family to enjoy such as a live music, free food, activities, games and entertainment.

3.4.2 Riccarton Community Street Party, Elizabeth Street

The 13^th Annual Riccarton Community Street Party, organised by Riccarton Community Church, was held on Sunday 6 November 2022. Over 1,400 people were recorded entering the event to enjoy a variety of activities, stalls, and entertainment.

The sausage sizzle gave away 1,475 sausages, there were free health checks and hundreds of plants and dozens of shopping bags full of pre-loved clothing and books were also given away.

The successful event was supported by a large group of volunteers, who provided a great experience to the community.

3.4.3 Riccarton Community Garden Opening

The Riccarton Community Garden held its opening at its new location on Saturday 26 November 2022. The garden moved to its new location of 18 Dilworth Street from Peverel Street.

3.4.4 Safer plates event

The Hornby Community Patrol hosted a “safer plates” event, installing tamper resistant screws to car licence plates at Hornby Caltex on Saturday 26 November 2022.

During the two hour session there were plenty of patrol members on hand to provide

assistance, which was well received by the community. Another “safer plates” session will be held in January 2023.

3.4.5 Greater Hornby Christmas Fun Day

This popular community event, organised by the Greater Hornby Residents' Association, was due to be held on Sunday 27 November but was postponed due to weather conditions.

The Greater Hornby Christmas Fun Day will now be held on Saturday 17 December 2022, from 11am to 2pm at Gilberthorpes School.

3.4.6 Celebrate Halswell Family Fun Day

The Celebrate Halswell Family Fun Day was held on Saturday 3 December at Te Hāpua: Halswell Centre.

Organised by the Halswell Community Project, there were a range of activities for the community to enjoy, including a pool party, manu competitions, face painting, crafts, storytimes and there was also a visit from Santa.

There was a great turnout throughout the day. Forty volunteers assisted the event and also cooked and gave away 800 sausages!

3.4.7 Carols in the Quarry

The Halswell Lions hosted a Christmas Carols event at Halswell Quarry on Sunday 4 December 2022. Carols in the Quarry has been running for over 25 years and is a well-established

The community were able to enjoy listening to and singing along to traditional Christmas Carols accompanied by a Brass Band.

3.4.8 Kennedys Bush Road Neighbourhood Association Annual Christmas party

The Annual Kennedys Bush Road Neighbourhood Association Christmas party was held on 4 December 2022. The event has been running for over thirty years for local neighbourhood residents.

While the aim of the event is to bring the Association and Kennedys Bush community together, this is not an exclusive event and anyone is welcome to attend.

3.4.9 Summer fun at Te Hāpua: Halswell Summer Pool

There are a number of upcoming events happening at Te Hāpua: Halswell Summer Pool:

· Manu Competitions, midday to 2pm, Saturday 3 December 2022 and Sunday 22 January 2023

· New Year’s Eve Summer Pool Party, Midday to 5pm, Saturday 31 December 2022

· Sports Day Summer Pool Party, Midday to 5pm, Sunday 22 January 2023

3.5 Council Engagement and Consultation.

3.5.1 Safe speed neighbourhoods

Open for feedback: 10 October 2022 to 3 January 2023

The safe speed neighbourhood programme is part of an integrated national road safety strategy. Christchurch is adopting an area-based approach to changing speed limits to provide more consistency in communities, settlements and around schools. The Council is planning to reduce speeds from 50 kilometres per hour to 30 kilometres per hour around schools or 40 kilometres per hour in neighbourhood streets, and Banks Peninsula settlements and roads, especially those around schools.

Streets and neighbourhoods around schools have been prioritised to make it safer for children to get to and from school.

See interactive map: https://ccc.mysocialpinpoint.com.au/safe-speed-neighbourhoods/safe-speed-neighbourhoods-map#/

3.5.2 Knights Stream area pedestrian safety improvements

Open for feedback: 25 November 2022 to 16 December 2022

A proposal has been developed to improve pedestrian safety in Knights Stream to support students’ journey to school. The proposal is currently out for consultation.

3.5.3 Expression of interest 151 - 153 Gilberthorpes Road

The Council called for expressions of interest from community organisations who in 151 - 153 Gilberthorpes Road on 24 October 2022. The opportunity to express an interest closed on 14 December 2022.

The Council will assess the expressions made from community groups and not-for-profit organisations that are interested in taking the property at 151 – 153 Gilberthorpes Road in an “as is where is” condition.

3.6 Governance Advice

3.6.1 Matatiki: Hornby Centre

The new Matatiki: Hornby Centre currently under construction in the city’s south-west will continue to be delivered to scope in spite of challenges arising from the COVID-19 pandemic and supply chain issues.

A staff report presented to Councillors in the public excluded section of Council’s 23 November meeting detailed the impacts of these challenges on the Centre project’s budget and timeframes.

The report was presented and voted on behind closed doors due to commercial sensitivity.

When complete, the facility in Kyle Park will include a library, customer service area and aquatic facilities including a multi-purpose lane pool, family spa pool, hydrotherapy pool, and a toddlers’ wet play area.

Matatiki: Hornby Centre will also include an espresso bar, a creative activities room, and multi-purpose rooms for meetings and quiet study.

Staff are continuing to work through the full impact on the project’s programme and costs, work is progressing well on site.

Piling, the floor slab and foundations, and pre-cast concrete and steel portals have been erected above the library space. Work is also underway on the foundations for the plant room, changing facilities, and foyer areas.

The construction phase of the project is planned to be completed in December 2023, opening to the public in early 2024 once the site has been fitted out with furnishings, IT equipment and other fixtures.

4. Advice Provided to the Community Board

4.1 Bouler Court parking

At is meeting on 1 March 2022 the Board discussed residents' concerns regarding parking in Bouler Court, Halswell and agreed to request staff investigate and provide advice on residents' parking concerns and any measures that can be taken.

Staff have advised that Bouler Court is not a Council road. It is a Private Right of Way. Thus, the Council cannot monitor any parking activity or implement any parking restrictions along Bouler Court.

4.2 Ilam Road Carriageway Replacement Works Notification

On 24 November 2022 the attached memorandum (Attachment B) was provided to the Board, and circulated to members explaining the road works on Ilam Road scheduled for 3-11 December and the resulting traffic impacts to the community. The work was required to repair a section of Ilam Road, from 71 Ilam Road for approximately 80 metres south to the paved threshold south of the Kirkwood Avenue intersection. A full depth road renewal was undertaken and a road closure and detour was in place.

4.3 Parking issues on Totara Street, Riccarton

At its meeting on 3 May 2022 the Board received correspondence from local residents in relation to parking issues on Totara Street, Riccarton.

The Board received the correspondence and referred it to staff with a request to investigate parking issues on Totara Street and provide advice to the Board on possible measures to address these including the imposition of parking restrictions.

Local traffic staff have now investigated the concerns, analysed residents’ feedback and advised as follows:

Totara Street is over eight metres wide (over eight and a half metres wide in some locations). Due to the width of the road parked vehicles are not expected to cause any safety / accessibility issues for the road users. The Christchurch Suburban Parking Policy recommends parking restrictions on one side of the road if the road width is less than seven metres. Thus No Stopping restrictions along this road cannot be warranted.

It also needs to be noted that vehicles parked on the street present a visually narrow road thereby encouraging lower vehicle speeds.

Time restricted parking restrictions could potentially be considered, but any restrictions of that kind would also apply to the residents of the street and their visitors. They would not be exempt from these time restrictions. Currently, on street parking along certain sections of Totara Street is already restricted to 120 minutes (Monday to Friday, 9AM to 5PM, March to November). Extending these restrictions further along the street is expected to cause inconvenience for many residents.

All road users have equal rights to on-street car parking spaces. As long as vehicles are parked legally, there are no restrictions on the number of non-residents parking along any street. If residents find vehicles parking directly outside their main driveway (personal / business), within one metre of the driveway, very close to an intersection (within six metres), partly or fully on the verge, longer then the posted time limits or in any way that is illegal or inappropriate, they can call the Council’s Customer Service and the matter will be referred to the Parking Compliance Team, who will proceed with the appropriate action.

Residents mentioned difficulty while turning at the Totara Street / Puriri Street intersection. It needs to be noted that No Stopping restrictions are already in place at this intersection. Residents also mentioned difficulties while entering / exiting their driveways. To help with this, due to the parking demand around this location, parking ticks have been programmed to be painted one metre from all usable driveways at the following streets:

• Totara Street

• Hinau Street

• Puriri Street

• Konini Street

• Miro Street

• Kahu Road

The parking ticks will provide some guidance to the drivers regarding where to park. This location can be monitored after the parking ticks are painted and any further measures could potentially be considered if needed based on the results of monitoring.

4.4 Heathcote Low Stopbanks Council Decision

Following the July 2017 flooding along the Ōpāwaho Heathcote River a range of floodplain management options were identified and low stopbanks were identified as a possible means to restore the extent of underfloor, property and road flooding to pre-earthquake levels.

At its meeting on 8 November 2017 the Council approved that staff continue to investigate the technical feasibility of low stopbanks to reduce frequent underfloor flooding, consult with affected communities should technical feasibility be confirmed and report back to the Committee.

Technical feasibility of low stopbanks has been proven however, they only address low priority flooding compared to other flood management needs in the city and they do not address a specific level of service.

Despite the original intention was to consult on low stopbanks if feasibility was proven. Given the low priority, and the deferral of funding (to 2041) in the recent 2021-2031 Long Term Plan, it is not considered appropriate to consult on the option at this stage. The deferral was subject to the Long Term Plan consultation process.

On 2 November the Council resolved (CNCL/2022/00168) that the Council:

1. Receive the staff investigation concluding that low stopbanks are technically feasible.

2. Approve that staff do not consult on low stopbank options.

3. Approve that the project is cancelled and removed from the Infrastructure Strategy contained within the 2021-2031 Long Term Plan, and for the project to be included in future floodplain management projects if it is considered an appropriate response.

The attached staff memorandum elaborates (see Attachment C).

4.5 Customer Service Requests/Hybris Report

For the Board’s information, attached is a copy of the October 2022 Hybris Report (refer Attachment D).

4.6 Graffiti Snapshot

For the Board’s information, attached is a Graffiti Snapshot, an update on graffiti as of October 2022 (refer Attachment E).

4.7 Hornby Community Patrol

Hornby Community Patrol is a volunteer organisation operating as the “Eyes and Ears” of the community for the Police and citizens. The organisation patrols the areas of Sockburn, Templeton, Prebbleton, Halswell, Broomfield, Hei Hei, Islington, Wigram, Park House and Hornby.

For the Board's information, below are the Hornby Community Patrol statistics for October 2022:

Vehicle related : 100	Special service: 114	Graffiti: 36
Disorder : 0	Property damage: 7	People related: 11
Number of 3ws: 111	Schools patrolled : 33	Property related: 6
No. patrol hours: 220	Km’s: 1377	No. patrols: 19

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Waipuna Halswell-Hornby-Riccarton Community Board Funding Update - November 2022	22/1667217	101
b ⇩	Internal or External Memos Ilam Road Carriageway Replacement Works Notification 30 November 2022 Report	22/1613106	104
c ⇩	Heathcote Low Stopbanks Council Decision	22/1561709	106
d ⇩	Halswell-Hornby-Riccarton Hybris Report October 2022	22/1669003	109
e ⇩	Graffiti Snapshot - October 2022	22/1580029	110

Signatories / Ngā Kaiwaitohu

Authors

Noela Letufuga - Support Officer

Marie Byrne - Community Board Advisor

Sam Savage - Community Recreation Advisor

Bailey Peterson - Community Development Advisor

Faye Collins - Community Board Advisor

Matthew Pratt - Manager Community Governance, Halswell-Hornby-Riccarton

Approved By

Matthew Pratt - Manager Community Governance, Halswell-Hornby-Riccarton

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

12. Waipuna Halswell Hornby Riccarton Community Board Recess Committee 2022/23
Reference / Te Tohutoro:	22/1505864
Report of / Te Pou Matua:	Faye Collins, Community Board Adviser (faye.collins@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)