Agenda of Waihoro Spreydon-Cashmere-Heathcote Community Board

Waihoro Spreydon-Cashmere-Heathcote Community Board

10 November 2022

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

TABLE OF CONTENTS

Karakia Tīmatanga................................................................................................... 4

C 1. Apologies Ngā Whakapāha.......................................................................... 4

B 2. Declaration by Member Te Ki Taurangi......................................................... 4

B 3. Declarations of Interest Ngā Whakapuaki Aronga........................................... 4

C 4. Confirmation of Previous Minutes Te Whakaāe o te hui o mua.......................... 4

B 5. Public Forum Te Huinga Whānui.................................................................. 4

B 6. Deputations by Appointment Ngā Huinga Whakaritenga................................. 4

B 7. Presentation of Petitions Ngā Pākikitanga.................................................... 4

B 8. Correspondence...................................................................................... 11

Staff Reports

C 9. Waihoro Spreydon-Cashmere-Heathcote Community Board - 2022-2025 Meeting Schedule and Governance Arrangements.................................................... 13

C 10. 426 Port Hills Road - Proposed No Stopping Restrictions............................... 17

C 11. Agreement to Grant Electricity Easement to Orion - for cycleway lighting - MCR Rapanui Shagrock Section 3b Charlesworth Reserve..................................... 23

C 12. Proposed Road Names - 225 Worsleys Road................................................. 29

C 13. Cashmere Estates Easments 255R & 285R Worsleys Road............................... 33

C 14. Confirmation and Establishment of Community Board Funding Pools and Board Project Funding....................................................................................... 63

C 15. Waihoro Spreydon-Cashmere-Heathcote Community Board - Representation on Outside Organisations.............................................................................. 73

C 16. Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - November 2022....................................................................................................... 79

B 17. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi............................................................................................................ 103

Karakia Whakamutunga

Waihoro Spreydon-Cashmere-Heathcote Community Board

10 November 2022

Karakia Tīmatanga

1. Apologies Ngā Whakapāha

At the close of the agenda no apologies had been received.

2. Declaration by Member Te Ki Taurangi

Sample attached.

3. Declarations of Interest Ngā Whakapuaki Aronga

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

4. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

That the minutes of the Waihoro Spreydon-Cashmere-Heathcote Community Board meeting held on Friday, 28 October 2022 be confirmed (refer page 6).

5. Public Forum Te Huinga Whānui

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

5.1

Santa Claus Workshop

Martin Thompson will speak on behalf of the Santa Claus Workshop Charitable Trust regarding the Trust’s premises.

6. Deputations by Appointment Ngā Huinga Whakaritenga

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared.

7. Presentation of Petitions Ngā Pākikitanga

There were no petitions received at the time the agenda was prepared.

Sample CCC Crest only(small) (2)

DECLARATION BY

community board member

I, ………………………, declare that I will faithfully and impartially, and according to the best of my skill and judgment, execute and perform, in the best interests of the Spreydon-Cashmere-Heathcote community, the powers, authorities, and duties vested in or imposed upon me as a member of the Waihoro Spreydon-Cashmere-Heathcote Community Board by virtue of the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987, or any other Act.

DATED at Christchurch on this 10^th day of November 2022.

.....................................................

Signed in the presence of:

.....................................................

John Malcolm Filsell

HEAD OF COMMUNITY SUPPORT & PARTNERSHIPS

Waihoro Spreydon-Cashmere-Heathcote Community Board

10 November 2022

Unconfirmed

Waihoro

Spreydon-Cashmere-Heathcote Community Board

INAUGURAL MEETING MINUTES

Date: Friday 28 October 2022

Time: 1.34 pm

Venue: Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

Present

Members

Melanie Coker

Roy Kenneally

Keir Leslie

Tim Lindley

Lee Sampson

Tim Scandrett

Sara Templeton

Callum Ward

Matthew McLintock

Manager Community Governance Team

941 6231

matthew.mclintock@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

The agenda was dealt with in the following order.

Karakia Tīmatanga and Welcome: Led by Dawn Baxendale, Chief Executive.

1. Apologies Ngā Whakapāha

Part C

An apology for absence was received from Will Hall.

2. Declarations by Members Te Ki Taurangi

Part B

Members each completed their oral and written declarations in the presence of the Chief Executive, Dawn Baxendale.

Attachments

a Declarations by Members

3. Election of a Chairperson
	Officer Recommendations Ngā Tūtohu That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receives the information in the report. 2. Adopts, by resolution, whether it will use System A or System B to elect a Chairperson and Deputy Chairperson. 3. Proceeds to elect a Chairperson and Deputy Chairperson.
	Community Board Resolved SCBCC/2022/00001 Part C That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receives the information in the report. 2. Adopts System B to elect a Chairperson and Deputy Chairperson. Sara Templeton/Tim Lindley Carried
	The Chief Executive called for nominations for the position of Chairperson. Callum Ward was nominated by Sara Templeton and seconded by Melanie Coker. There being no further nominations, the motion was put to a vote and declared carried.
	Community Board Resolved SCBCC/2022/00002 Part C That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 3. Elects Callum Ward as Chairperson of the Waihoro Spreydon-Cashmere-Heathcote Community Board for the 2022-2025 term. Sara Templeton/Melanie Coker Carried

4. Declaration by Chairperson

Callum Ward completed his oral and written declaration as Chairperson in the presence of Dawn Baxendale, Chief Executive, and assumed the Chairmanship of the meeting.

Attachments

a Declaration by Chairperson

5. Election of Deputy Chairperson

The Chairperson called for nominations for the position of Deputy Chairperson. Keir Leslie was nominated by Melanie Coker and seconded by Sara Templeton. There being no further nominations, the motion was put to a vote and declared carried.

Community Board Resolved SCBCC/2022/00003

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Elects Keir Leslie as Deputy Chairperson of the Waihoro Spreydon-Cashmere-Heathcote Community Board for the 2022-2025 term.

Melanie Coker/Sara Templeton Carried

6. Explanation of Statutory Requirements

Community Board Resolved SCBCC/2022/00004 (Original officer recommendation accepted without change.)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receive the information in the Report.

Tim Scandrett/Melanie Coker Carried

7. Date of First Ordinary Meeting

Community Board Resolved SCBCC/2022/00005 (Original officer recommendation accepted without change.)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Pursuant to Schedule 7, clause 21(5)(d) of the Local Government Act 2002, resolves that the first two ordinary meetings of the Waihoro Spreydon-Cashmere-Heathcote Community Board be held on Thursday 10 November 2022 at 4pm and Thursday 15 December 2022 at 4pm in the Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham.

Callum Ward/Tim Scandrett Carried

Karakia Whakamutunga: Led by Callum Ward.

Meeting concluded at 2.03pm.

CONFIRMED THIS 10^th DAY OF NOVEMBER 2022.

Waihoro Spreydon-Cashmere-Heathcote Community Board

10 November 2022

9. Waihoro Spreydon-Cashmere-Heathcote Community Board - 2022-2025 Meeting Schedule and Governance Arrangements
Reference / Te Tohutoro:	22/1372203
Report of / Te Pou Matua:	Amy Hart, Community Board Advisor, amy.hart@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to consider approving its ordinary meetings arrangements for the period February 2023 to September 2025, and to decide on a process to prepare submissions for the term.

1.2 This report is staff generated to enable the Board to consider the adoption of its governance structure. The Board can review these arrangements during its term should it wish to do so.

1.3 The decisions in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Adopt the following schedule of Ordinary Meetings from February 2023 to September 2025:

Date	Time	Location
9 February 2023	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
9 March 2023	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
13 April 2023	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
11 May 2023	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
15 June 2023	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
13 July 2023	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
10 August 2023	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
14 September 2023	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
12 October 2023	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
9 November 2023	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
14 December 2023	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
15 February 2024	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
15 March 2024	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
11 April 2024	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
9 May 2024	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
13 June 2024	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
11 July 2024	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
15 August 2024	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
12 September 2024	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
10 October 2024	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
14 November 2024	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
12 December 2024	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
13 February 2025	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
13 March 2025	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
10 April 2025	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
15 May 2025	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
12 June 2025	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
10 July 2025	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
14 August 2025	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
11 September 2025	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham

2. Delegate authority to the Community Governance Manager and the Community Board Chairperson to amend the ordinary meeting schedule, as required.

3. Note the holding of Board briefings will take place on alternate Thursdays at 4pm.

4. Delegate authority to the Community Board Chairperson and Deputy Chairperson, in consultation with Board members, to decide whether to make submissions.

5. Delegate authority to the Community Board Chairperson and Deputy Chairperson, in consultation with Board members, to approve the final submissions.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The officer recommendation in this report is for Board meetings be held at 4pm on the Thursday the week after the Council meeting each month with the meeting being a full business meeting. In addition to the decision making Board meetings, briefings are proposed to be scheduled monthly on alternate Thursdays at 4pm, or at other times as required, to provide an opportunity for Board members and staff to receive information and have an informal discussion on issues where no decision is required at the time.

Submissions

3.2 The officer recommendation in this report, for the Board to delegate authority to the Chairperson and Deputy Chairperson, in consultation with Board members, to decide whether to make submissions and approve the final submissions, has been developed based on the below:

3.2.1 The ability to decide to make a submission in a timely manner, rather than at the next Board meeting when consultation on the matter may have closed

3.2.2 The ability to prepare the submission without holding a public Submissions Committee. Under the Local Government Act 2002, a committee meeting must be publicly advertised, which may delay the meeting until after consultation has closed.

4. Context / Background / Te Horopaki

4.1 The officer recommendation in this report for the ordinary meeting schedule from February 2023 to September 2025 has been developed based on a number of factors:

4.1.1 The holding of one ordinary Board meeting in each calendar month

4.1.2 The ability for the Board to engage with the community outside of formal Board meetings

4.1.3 Consideration of other commitments on the Council calendar, e.g. Council meetings, Recess Weeks.

Submissions

4.2 Clause 30, Schedule 7 of the Local Government Act 2002 inter alia, provides that community boards may appoint committees, subcommittees or other subordinate decision-making bodies and joint committees considered appropriate. Also, clause 32(3) of the same schedule provides for community boards to delegate powers to a committee.

4.3 A committee appointed by a community board is subject in all things to the control of the local authority [read community board], and must carry out all general and special directions of the community board given in relation to the committee.

4.4 The relevant requirements for appointing a committee are:

· The minimum number of members is three, with a quorum of two, one of whom must be an elected member, or the quorum can be a greater number, as determined by the community board.

· At least one member of the committee must be an elected member of the community board.

· The members of a committee may, but need not be, elected community board members.

· A community board or committee may appoint to a committee or subcommittee a person who is not a member of the community board if, in the opinion of the board, that person has the skills, attributes or knowledge that will assist the work of the committee.

· A community board may appoint a member of a committee to be the chairperson of the committee, or if a chairperson is not appointed then the power of appointment may be exercised by the committee.

4.5 The previous Waikuru Linwood-Central-Heathcote Community Board established a Submissions Committee to prepare and approve submissions.

4.6 The previous Waihoro Spreydon-Cashmere Community Board did not establish any committees, subcommittees or other subordinate decision-making bodies and joint committees. The previous Board decided whether to make submissions at Board meetings, and then delegated authority to the Chairperson and Deputy Chairperson to approve the final submissions.

4.7 This report proposes delegating authority to the Chairperson and Deputy Chairperson, in consultation with Board members, to decide whether to make submissions and approve the final submissions for the primary purpose of providing the Board with the opportunity to make timely submissions.

Attachments / Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Amy Hart - Community Board Advisor

Approved By

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere-Heathcote

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

Waihoro Spreydon-Cashmere-Heathcote Community Board

10 November 2022

10. 426 Port Hills Road - Proposed No Stopping Restrictions
Reference Te Tohutoro:	22/846404
Report of Te Pou Matua:	Sally-Ann Marshall, Traffic Engineer sallyann.marshall@ccc.govt.nz
General Manager Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning & Regulatory Services (jane.davis@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to consider options to improve road safety at the cycle lane at #426 Port Hills Road. This report has been written following requests from local residents to address safety issues caused by parked vehicles obscuring visibility of downhill traffic, especially cyclists, in this location.

1.2 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

1.3 The community engagement and consultation outlined in this report reflect the assessment.

1.4 The recommended option is to install No Stopping restrictions in accordance with Attachment A.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time generally in accordance with that shown on the plan provided as Attachment A to this report (‘426 Port Hills Road, Proposed No Stopping Restriction’, Plan TG142038, dated 09/06/2022).

2. Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 1 above.

3. Approves that these resolutions 1 to 2 take effect when parking signage and/or road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Local residents have raised safety concerns relating to visibility along this section of Port Hills Road, especially of cyclists. This is due to vehicles being parked in the space between #426 and #375 Port Hills Road obscuring visibility of oncoming downhill traffic and cyclists in this location.

3.2 It is recommended to install No Stopping restrictions in accordance with Attachment A. The length of No Stopping in this option is based on engineering judgement as the minimum required to improve safety at this location. This would also extend the No Stopping restriction to end where the existing bike lane markings are installed.

3.3 Options within this report have been assessed against relevant industry-standard design guidance including the sight distance requirements of Council’s Infrastructure Design Standard.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 The recommendations in this report are consistent with the anticipated outcomes of the Traffic Safety and Efficiency Service Plan in the Council's Long Term Plan (2021 - 2031).

4.2 The following feasible options have been considered:

· Option 1 - Install No Stopping Restrictions (preferred option)

· Option 2 – Do nothing

4.3 Option Summary - Advantages and Disadvantages (preferred option)

4.3.1 The advantages of this option include:

· Addresses community concerns over road safety at this location.

· Reduces the risk of a crash by improving sightlines at this location.

· Legalises the restriction of on-street parking near this intersection.

4.3.2 The disadvantages of this option include:

· Removes on street parking directly outside two residential properties.

5. Detail Te Whakamahuki

5.1 Under the Christchurch City Council Road Classification Map, Port Hills Road is classified as a Minor Arterial Road.

5.2 There is a road safety risk posed to downhill traffic, including cyclists, as visibility of traffic and cyclists along this section of Port Hills Road can be obscured by vehicles being parked in the space between #426 and #375.

5.3 There are low residential parking demands in the area.

5.4 There have been no reported crashes on this section of Port Hills Road in the last five years.

5.5 Approval is required by the Waihoro Spreydon-Cashmere-Heathcote Community Board.

5.6 If approved, the recommendations will be implemented within the current financial year (generally around four weeks after the contractor receives the request, but this is subject to other factors such as resourcing and prioritisation beyond Council’s control).

Community Views and Preferences

5.7 Two affected property owners were advised of the recommended option by letter, one owner being the person raising the issue. Neither party responded.

5.8 The Team Leader Parking Compliance supports the preferred option.

5.9 The do nothing option is inconsistent with community requests to improve visibility in this location.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network - <=100 crashes

Policy Consistency Te Whai Kaupapa here

6.3 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The effects of this proposal upon Mana Whenua are expected to be insignificant.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.5 This proposal does not have any significant effect upon carbon emissions and Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.6 This proposal improves accessibility for pedestrians/drivers/cyclists, by providing a safer means of transiting along Port Hills Road.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – approximately $150 for the new road markings and $750 for producing the report,

7.2 Maintenance/Ongoing costs – approximately $150 a year.

7.3 Funding Source - Traffic Operations Signs and Markings budget (installation)/existing Transport maintenance budgets for ongoing maintenance.

Other

7.4 None identified.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

8.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

8.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.4 There is no legal context, issue or implication relevant to this decision

8.5 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in sections 8.1 – 8.3.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 Not applicable.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Attachment A - 426 Port Hills Road, Proposed No Stopping Restriction	21

Additional background information may be noted in the below table:

Document Name
Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Sally-Ann Marshall - Traffic Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

Waihoro Spreydon-Cashmere-Heathcote Community Board

10 November 2022

11. Agreement to Grant Electricity Easement to Orion - for cycleway lighting - MCR Rapanui Shagrock Section 3b Charlesworth Reserve
Reference / Te Tohutoro:	22/1105377
Report of / Te Pou Matua:	Charly Baik, Property Consultant Charly.Baik@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, GM Citizens & Community Mary.Richardson@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek the Community Board’s approval to grant an electricity easement in gross to Orion New Zealand Limited over an area of Charlesworth Reserve to provide lighting along the MCR Rapanui Shagrock Section 3b cycleway.

1.2 This report has been written at the request of the Parks Unit and to obtain the necessary approval to formalise the occupation of the electricity easement over the Orion infrastructural asset.

1.3 Staff notes due to the shovel-ready project funding timelines imposed by NZTA and also contractor availability the underground cable has been installed already at Council’s request.

1.4 The lighting will improve the visibility and safety of users along this cycleway route during low lighting conditions therefore staff support the granting of the electricity easement and recommend that the Community Board exercise its delegation to proceed.

1.5 The Council has extensively engaged with local Rūnanga via Mahaanui Kurataiao Ltd to ensure their concerns, views and suggestions are incorporated into the overall MCR Rapanui Shagrock cycleway project including the public, Urban Development and Transport Committee and the Avon-Heathcote Estuary Ihutai Trust. Overall support has been received in this regard.

1.6 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the easement’s impact on residents and users of the Charlesworth Reserve.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Subject to the consent of the Minister of Conservation, approves under Section 48 of the Reserves Act 1977, the granting of an electricity easement in gross to Orion New Zealand Limited, to convey electricity as defined in the easement plan referred in clause 5.3 of the report below:

a) Section 1 Survey Office Plan 20079 and comprised in Record of Title 76235, known as Charlesworth Reserve.

2. Recommends that the Chief Executive, using the Council’s delegated authority from the Minister of Conservation, consents to grant the easement proposed in 1 above.

3. Authorises the Manager Property Consultancy with the consent of the Minister of Conservation to finalise documentation and implement the easement.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Orion has installed their underground cables at the Council’s request to provide street lighting for users of this cycle route through Charlesworth Reserve.

3.2 The lighting will improve safety and visibility for cyclists using the cycleway route in low light conditions. The granting of an easement to Orion is a standard low-risk property right process, which is a routine Council process and, in this case, is not an exception.

3.3 The easement will provide legal access to Orion to carry out repairs and maintenance but also identify where their services are located underground

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 The alternative is not to create the proposed easement – Not Recommended.

4.2 The disadvantages of this outcome would be:

4.2.1 Orion will not have legal access to maintain its underground assets within the Charlesworth Reserve.

4.2.2 The presence of Orion’s infrastructure will not be identified in the relevant titles.

4.2.3 It would not reflect best practice, which is for Council to register easements over its land.

4.2.4 Orion has already completed the works at Council request, on the assurance an easement would follow later to formalise its occupation.

4.3 There is no advantage to not granting the electricity easements to Orion.

5. Detail Te Whakamahuki

5.1 The Council requested Orion install underground cabling in order to provide street lighting to improve the visibility and safety of the users of this cycleway route during low light conditions.

5.2 In order for Orion to maintain services an electricity easement to be registered on the property title. This allows Orion to convey electricity over the land and enable legal protection and access to their infrastructural assets, in perpetuity.

5.3 The indicative easement plan is shown in Attachment A – Location of easement over the reserve, where the underground cables will be approximately laid (indicated below through a yellow line) which requires additional light. Where the cycleway continues along legal road, lighting from the street lights can be used. The final easement area will be subject to survey and the easement instrument will be registered on the land title record.

Aerial view photo of subject land (part of Charlesworth Reserve) affected by the Orion Easement – Section 1 Survey Office Plan 20079 and comprised in Record of Title 76235 (6,330 m2), boundary bolded in yellow.

5.4 All costs associated with the creation of this easement will be paid by Council but reimbursed by the Crown as part of the shovel-ready cycling package however Orion will meet the repair and ongoing maintenance of the underground cables.

5.5 As the land is vested as a Recreation Reserve under the Reserves Act 1977, the Community Board must consider and approve this electricity easement request. A secondary delegation is required to be authorised, being the Minister of Conservation’s consent under Section 48 (1) (d) of the Reserves Act. The Board has the ability to record support for the Chief Executive to exercise the delegation on behalf of the Minister.

5.6 The decision affects the following wards/Community Board areas:

5.6.1 Linwood-Central-Heathcote Community Board

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 The granting of an easement to Orion over reserve land is consistent with Council Park’s Unit policies and practices.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Transport

· Level of Service: 10.5.42 Increase the infrastructure provision for active and public modes - >= 585 kilometres (total combined length)

Policy Consistency Te Whai Kaupapa here

6.3 The decision is consistent with Council’s Plans and Policies.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The reserve is identified as a site of Ngai Tahu Cultural Significance (Schedule of Nga Wai: 9.5.6.4 – ID 78) in the Christchurch District Plan (CDP).

6.5 Initial engagement with Rūnanga via Mahaanui Kurataiao Ltd (MKT) commenced February 2017 with early consideration of the Rapanui Major Cycle Route Section 3 discussed at the Te Ngāi Tūāhuriri Rūnanga Kaitiaki Portfolio hui held on the 22nd February 2017 based on the public consultation plans.

6.6 A cultural values report was commissioned, and additional engagement followed on 2 November 2017 at Tuahiwi Marae with the Kaitiaki Portfolio Holder representatives from MKT. This confirmed that the Rūnanga is supportive of the overall project. Their main concern is related to the mahinga kai and they would like to review existing values to understand the benefit of any works. It requested further detail on the ecological enhancement and the need for encroachment of the estuary edge. It was recommended that a site visit be undertaken to get an understanding of the existing sea wall condition.

6.7 A site visit was held on 30 November 2017 where it was suggested that a landowner meeting with Ihutai Trustees be held during January 2018.

6.8 A final meeting was held at Tuahiwi Marae on 25 January 2018 which discussed the proposed design with the Kaitiaki Portfolio Holder representatives from MKT. Ihutai and Kaitiaki outlined their support for water quality enhancement and restoration. The Rūnanga emphasised they do not wish to see any more of the estuary reclaimed than necessary and acknowledged the efforts made by the project team to reduce the width taken where possible (removal of the on-road cycle land and the reduction of road speed). The meeting concluded with confirmation that there is no opposition from the Rūnanga to the proposal.

6.9 Additional engagement with the Rūnanga was anticipated but given the proposed design change will remove the need to reclaim any area of the estuary along Humphreys Drive it was anticipated that they will be supportive of this change.

6.10 There was no feedback or opposition against the proposed easement through part of the Charlesworth Reserve for street level lighting purposes by local Rūnanga via Mahaanui Kurataiao Ltd.

6.11 The Council has engaged with the local Rūnanga via MKT to ensure their concerns, views and suggestions are incorporated into the MCR Rapanui Shagrock cycleway project.

6.12 Overall, they were supportive of this project subject to their recommendations to the Council.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.13 There are no climate change factors within the easement process that Council needs to consider.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.14 The creation of this new easement will not affect accessibility for the users or the visual impact.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1 Cost to Implement – all costs are to be met by the Crown as part of the $220 million cycleway package, for which the Council has received a total grant of $125 million.

7.2 Maintenance/Ongoing costs - Ongoing cable maintenance to be met by Orion.

7.3 Funding Source – $125million funding grant as part of the cycleway package by the Crown.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1 The authority for approval of easements over reserve land has been delegated to the Community Board as per Council Delegations Register.

8.2 A secondary delegation is required to be authorised, being the Minister of Conservation’s consent under Section 48 (1) (d) of the Reserves Act 1977. The Board has the ability to record support for the Chief Executive to exercise the delegation on half of the Minster.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.3 There is no legal context, issue or implication relevant to this decision.

8.4 The only legal consideration is for Council to enter into an easement with Orion.

8.5 This report has not been reviewed by Legal Services.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There are no risks other than granting easement protection to Orion for their assets.

Attachments / Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Location of easement over the Reserve	22/1048177	28

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
Not applicable	Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Charly Baik - Property Consultant

Approved By

Angus Smith - Manager Property Consultancy

Russel Wedge - Team Leader Parks Policy & Advisory

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizens & Community

Waihoro Spreydon-Cashmere-Heathcote Community Board

10 November 2022

12. Proposed Road Names - 225 Worsleys Road
Reference / Te Tohutoro:	22/1361398
Report of / Te Pou Matua:	Paul Lowe, Manager Resource Consents (paul.lowe@ccc.govt.nz)
General Manager / Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning & Regulatory Services (jane.davis@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to approve the proposed lane names at 225 Worsleys Road, Hoon Hay Valley.

1.2 The report is staff generated resulting from a naming request received from the subdivision developer.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves the following new lane names for 225 Worsleys Road (RMA/2015/3550)

a. Lane 1 - Isobel Matson Lane

b. Lane 2 - Flowers Lane

c. Lane 3 - John Gilby Lane

3. Detail Te Whakamahuki

Introduction Te Whakatkinga

3.1 A road naming request has been submitted by Inovo Projects on behalf of the developer. A preferred name and alternative names, have been put forward by the developer for each lane.

3.2 The recommended road names have been checked against existing road names in Christchurch and bordering districts, for duplication, alternative spelling, or other similarities in spelling or pronunciation to avoid the potential for confusion. The proposed names are considered sufficiently different to existing road names.

3.3 The recommended road names have been checked against the Council’s Roads and Right-of-Way Naming Policy dated 2 November 1993 and are considered to be consistent with this policy except as outlined below.

3.4 The recommended road names have also been checked against the Australia and New Zealand Standard AS/NZA 4819:2011 Rural and Urban Addressing. The names are considered to be consistent with the Standard unless otherwise stated below.

3.5 Under the Roads and Right-of-Way Naming Policy, the names considered must be requested by the developer. There is not an ability to consider alternative names without first checking whether there are any duplications or similarities with other road and right-of-way names.

3.6 Consultation has been undertaken with Land Information New Zealand who have raised no concerns with the proposed road names.

3.7 The names requested have been accompanied by an explanation of the background to the names, which is summarised below, along with correspondence with the applicant.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.8 The decisions in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.9 The level of significance was determined by the number of people affected and/or with an interest.

3.10 Due to the assessment of low significance, no further community engagement and consultation is required.

Proposed Names

3.11 The proposed roads are shown in Attachment A

3.12 The proposed road names are themed for local history, and ties to Christ’s College as a previous land owner.

3.13 Lane 1 - Preferred name: Isobel Matson Lane

3.14 Isobel Crichton Matson (1915 - 1996) was born and resided in Crichton Terrace, Cashmere until she died age 80. She was educated at St Margaret’s College, Canterbury University College and Oxford University going on to lecture in law in the UK and NZ. She was the first woman barrister admitted in Canterbury.

3.15 Lane 2 - Preferred name: Flowers Lane

3.16 Flower’s House is a boarding house at Christ’s College. A E Flower was the first Housemaster of Flower’s House in 1910. The original Flower’s House was situated in the eastern end of what was then known as the Headmaster’s House (built in 1868). A new building was built on Rolleston Avenue in 2005.

3.17 Lane 3 - Preferred name: John Gilby Lane

3.18 John Gilby and his wife was appointed the second caretakers of the Sign of the Bellbird in 1935. The Sign of the Bellbird was built in 1914, and was one of the rest houses constructed as part of Harry Ell’s Summit Road vision.

Alternative Names

3.19 Sam Seager Lane - Samuel Hurst Seager designed the cottage for the Sign of the Bellbird in 1914.

3.20 Fredrick Wilson Lane - Fredrick and Charlotte Wilson became the first caretakers of the Sign of the Bellbird in 1915

3.21 Quad Lane - The Quadrangle or Quad is one of the prominent features of the Christ’s College campus.

3.22 Corfe Lane - Charles Corfe (1847 - 1935) was a NZ cricketer and school headmaster. He was the headmaster of Christ’s College from 1873 to 1888, and subsequently had a House named after him for dayboys at Christ’s College, Corfe House.

3.23 John Jameson Lane - John Jameson founded the Summit Road Society in 1948 to protect the natural beauty of the Port Hills and was also the grandson of Harry Ell who was the original brain child and developer of the Summit Road scheme including rest houses Sign of the Bellbird, Kiwi and Takahe.

3.24 Henry Jacobs Lane - Henry Jacobs (1824 - 1901) was the first Headmaster of Christ’s College in 1852. Jacob’s House for boarders is named for him. He was also a priest and the first Dean of Christchurch.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	RMA/2015/3550 - Proposed Plan - 225 Worsleys Road	22/1216704	32

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Leashelle Miller - Planning Technician

Paul Lowe - Manager Resource Consents

Approved By

John Higgins - Head of Planning & Consents

Jane Davis - General Manager Infrastructure, Planning & Regulatory Services

Waihoro Spreydon-Cashmere-Heathcote Community Board

10 November 2022

13. Cashmere Estates Easments 255R & 285R Worsleys Road
Reference / Te Tohutoro:	22/1507256
Report of / Te Pou Matua:	Angus Smith, Property Consultancy Manager, angus.smith@ccc.govt.nz
General Manager / Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning & Regulatory Services (jane.davis@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 The purpose of this report to seek approval from the Community Board to grant rights for Cashmere Estates residential development stage 3B to drain water over the adjoining council owned Local Purpose Utility Reserve as shown on the attached darft subdivision plan LT 583749

1.2 The origin is a request from developer arising from resource consent requirements of the subdivision.

1.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the impact of the new easements on local residents, users of the reserves and the reserves themselves.

1.4 This report has been written as a result of the Resource Consent conditions in RMA/2015/3550/3B and subdivision consent for LT 583749 attachment 2.

2. Officer Recommendations / Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approve pursuant to Section 48 of the Reserves Act 1977, the granting of a right to drain water over Lots 515, 516 and 517 DP 515978 shown as A, B, C, D, E, F, G, H and J respectively on LT 5583749 in favour of the Christchurch City Council subject to

a. The consent of the Minister of Conservation or her delegate

b. All necessary statutory consents under but not limited to the Resource Management Act 1991 and Local Government Act 1974 in respect of LT 5583749 being obtained

2. Recommend that the Chief Executive, using the Council’s delegated authority from the Minister of Conservation, consents to the granting of a right to drain water over Lots 515, 516 and 517 DP 515978 shown as A, B, C, D, E, F, G, H and J respectively on LT 5583749 in favour of the Christchurch City Council.

Noting that:

a. Based on experience to date the standard council decision making processes to grant easements over reserves for future stage developments have not been agile enough to meet the commercial imperatives of the development.

b. That the easements are requirements arising from council approved resource consents.

3. Recommend that the Chief Executive, using the Council’s delegated authority from the Minister of Conservation, consent to the granting of easements that are required as part of the future stage subdivision consents for the Cashmere Estates staged subdivision.

4. Authorises the Manager Property Consultancy to manage and conclude all matters pertaining to the granting of easements over reserves that are required as part of the future stage subdivision consents for the Cashmere Estates staged subdivision.

3. Reason for Report Recommendations / Ngā Take mō te Whakatau

3.1 This is a procedural matter where the land owner (the Council) needs to approve the easements. It is a condition of resource consent RMA/2015/3550 and the stage 3B subdivisional approval that certain easements be granted over the utility reserves.

3.2 Under Part D – Sub Part 1 page 99 of the Delegations Register the Community Boards have been granted a delegation under section 48 of the Reserves Act 1977 to “Grant rights of way and other easements in accordance with this section”.

3.3 This is at least the third time that Cashmere Estates have sought decisions of this nature from the council that have required urgent “drop everything” attention both in terms of committing council resources and requiring late reports to agendas. It is therefore recommended given:

· The nature of the development having multiple future stages,

· The fact that it is surrounded by reserves refer attachment 1 referred to in Paragraph 5.3 below, and

· These easement requirements arise from the resource consent process terms and conditions with little discretion other to grant them.

That to meet the commercial time frames of the development that delegations for similar future decisions are granted to staff, refer officer recommendations 3. And 4. Above.

4. Alternative Options Considered / Ētahi atu Kōwhiringa

4.1 There are no alternative options, not granting these easements would be contrary to the resource consents already granted by the Council.

5. Detail / Te Whakamahuki

5.1 The site is the Cashmere Estates Subdivision. The artist’s impression below is the view looking to the south and shows both the residential sections and Council reserves including water retention sites. Shalamar Drive is on the left and Worsleys Road on the right.

5.2 These easements are part of the requirements of Stage 3B of a multistage subdivision development that has been ongoing for a number of years. The easement to be granted is a right to drain water over Lots 515, 516 and 517 DP 515978 shown as A, B, C, D, E, F, G, and H respectively on LT 5583749 in favour of in favour of the Christchurch City Council.

5.3 The subject parcels of land are held as Local Purpose (Utility) Reserves that were created for the provision of services. Attachment 1 to this report is a diagram showing the uniqueness of this subdivision in that the residential parcels of land (marked in yellow) are almost entirely surrounded by Council owned reserves (marked in red).

Section 48 of the Reserves Act 1977 provides that the Council, with the consent of the Minister of Conservation, may grant easements for rights-of-way and other services over reserve land. Under Section 48(2) of the Act, it is necessary for the Council to publically notify its intention to grant an easement except where the reserve is unlikely to be materially altered or permanently damaged, and the rights of the public in respect of the reserve are unlikely to be permanently affected (section 48(3) of the Act). In this case public notification is not required because the proposed infrastructure will not materially alter the utility reserves.

5.4 There are multiple new easements being created on LT 5583749 refer attachment 2 all of which have been approved as part of the regulatory consent for the subdivision.

5.5 The view of the developer is that the easements must be granted because it is a requirement of both the resource consent and subsequent subdivision consent that services be provided to the residential allotments.

5.6 The views of the wider community are not known because the resource consent did not require notification, however sale and purchase of new sections cannot proceed if the recommendations in this report are not adopted.

5.7 The decision affects the following wards/Community Board areas:

5.7.1 Waihoro Spreydon-Cashmere-Heathcote Community Board.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment /Te Rautaki Tīaroaro

6.1 Strong communities.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Flood Protection and Control Works

· Level of Service: 14.1.6.1 Manage the risk of flooding to property and dwellings during extreme rain events: Annual reduction in the modelled number of properties predicted to be at risk of habitable floor level flooding of the primary dwelling in a 2% AEP Design Rainfall Event of duration 2 hours or greater excluding flooding that arises solely from private drainage - >=0 properties per annum on a rolling three-year average

Policy Consistency / Te Whai Kaupapa here

6.3 The decision is consistent with Council’s Plans and Policies.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture and traditions.

6.5 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga

6.6 The decisions in this report are a result of resource consent conditions, the resource consent is non-notified, and engagement with Mana Whenua would have been considered as part of the Resource Management consent process.

Climate Change Impact Considerations / Ngā Whai Whakaaro mā te Āhuarangi

6.7 Climate change could increase water flow, these easements contribute to safe delivery of water to stormwater basins.

Accessibility Considerations / Ngā Whai Whakaaro mā te Hunga Hauā

6.8 There are no accessibility impacts.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1 Cost to Implement - Nil, the applicant is meeting all infrastructure cost.

7.2 Maintenance/Ongoing costs - Insignificant because this new infrastructure is designed to require little or no ongoing cost. The Three Waters Unit is responsible for the maintenance and on-going costs for the infrastructure.

7.3 Funding Source - Three Waters Unit, Operational Budget.

Other / He mea anō

7.4 There are no other financial costs. This is a developer lead and funded process. This development is already incorporated in the council’s urban growth and infrastructure planning and through the resource consent process.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1 Reserves Act 1977.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.2 There is no legal context, issue or implication relevant to this decision.

8.3 This report has not been reviewed and approved by the Legal Services Unit.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There would be a reputation risk to the Council if the recommendations in this report are not adopted because that would be contrary to the conditions in the Resource Consent. Roads could not be legalised, land drainage and other services could not be provided for and residential sections would be lost to the market.

9.2 Cashmere Estates is a multi-stage development. There have been multiple reports to the Community Board in relation to easements in this subdivision, all recommendations for easements over reserves in earlier stages of the development have been approved by the Community Board.

Attachments / Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Plan showing development areas in relation to council reserves	20/1259220	39
b ⇩	Attachment 2 LT 583749	22/1519829	40

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Angus Smith - Manager Property Consultancy

Approved By

Bruce Rendall - Head of City Growth & Property

Jane Davis - General Manager Infrastructure, Planning & Regulatory Services

Waihoro Spreydon-Cashmere-Heathcote Community Board

10 November 2022

14. Confirmation and Establishment of Community Board Funding Pools and Board Project Funding
Reference / Te Tohutoro:	22/1498025
Report of / Te Pou Matua:	Heather Davies, Community Development Advisor heather.davies@ccc.govt.nz Jay Sepie, Community Development Advisor jay.sepie@ccc.govt.nz Shanelle Temaru-IIalio, Community Recreation Advisor Shanelle.Temaru-Ilalio@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to confirm the amalgamation of unspent funding from the previous Waihoro Spreydon-Cashmere and Waikura Linwood-Central Heathcote Community Boards to establish the Waihoro Spreydon-Cashmere-Heathcote 2022-23 Discretionary Response Fund.

1.2 The Waihoro Spreydon-Cashmere-Heathcote Community Board considers approving the establishment of the 2022-23 Waihoro Spreydon-Cashmere-Heathcote Youth Development Fund and formalising the delegations of this fund.

1.3 The Waihoro Spreydon-Cashmere-Heathcote Community Board considers approving the establishment of the 2022-23 Waihoro Spreydon-Cashmere-Heathcote Small Grant Fund and formalising the delegations of this fund.

1.4 Following the establishment of the Waihoro Spreydon-Cashmere-Heathcote Discretionary Response for the Community Board to then consider the following application for funds from the 2022/23 Discretionary Response Fund to the Board Projects listed below.

1.5 Table 1. Community Board Projects - Summary

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
64991	Waihoro Sydenham-Cashmere-Heathcote Community Board	Youth Development Fund	$1,300	$1,300
64971	Waihoro Sydenham-Cashmere-Heathcote Community Board	Community Awards	$5,500	$5,500
n/a	Waihoro Sydenham-Cashmere-Heathcote Community Board	Small Grant Fund	$2,000	$2,000
64989	Waihoro Sydenham-Cashmere-Heathcote Community Board	Waltham Fair and Pool Party	$4,500	$4,500

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approve the transfer of the amount of $13,464.34 remaining from the 2022-23 Waihoro Spreydon-Cashmere Discretionary Response Fund.

2. Approve the transfer of the amount of $18,990.32 remaining from the 2022-23 Waikura Linwood-Central-Heathcote Discretionary Response Fund.

3. Establish the 2022-23 Waihoro Spreydon-Cashmere-Heathcote 2022-23 Discretionary Response Fund giving a balance of $32,454.66.

4. Approve the transfer of the $1,200 remaining in the 2022-23 Waihoro Spreydon-Cashmere Youth Development Fund to establish the 2022-23 Waihoro Spreydon-Cashmere-Heathcote Youth Development Fund. Top this up with an amount of $1,300 from the Waihoro Spreydon-Cashmere-Heathcote Discretionary Response Fund to establish total of $2,500 for the 2022-23 Youth Development Fund.

5. Approve the criteria of the Youth Development Fund as outlined in section 3 of the agenda report.

6. Approve the decision making process for Youth Development Fund. Assessments will be emailed to all members of the Community Board for their individual decision to support or not support, with the final decision determined by a majority vote.

7. Approve the transfer $2,000 allocated to the Waihoro Spreydon-Cashmere 'Off the Ground' Fund, to establish a Waihoro Spreydon-Cashmere-Heathcote Small Grant Fund. Approve the criteria as shown in section 3 of the agenda report.

8. Approve the decision making process for the Small Grant Fund. Assessments will be emailed to all members of the Community Board for their individual decision to support or not support, with the final decision determined by a majority vote.

9. Approve $4,500 for Waltham Fair and Pool Party Board Project from the 2022-23 Waihoro Spreydon-Cashmere-Heathcote Discretionary Response Fund.

10. Approve $1,500 for the Garden Pride Awards Board Project from the 2022-23 Waihoro Spreydon-Cashmere-Heathcote Discretionary Response Fund.

11. Approve $2,500 for the Edible and Sustainable Community Garden Awards Board Project from the 2022-23 Waihoro Spreydon-Cashmere-Heathcote Discretionary Response Fund.

12. Approve $1,500 for the Community and Youth Service Awards Board Project from the 2022-23 Waihoro Spreydon-Cashmere-Heathcote Discretionary Response Fund.

3. Context/Background Te Horopaki

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

3.1 At least once every six years, local authorities are required to review their representation arrangements to ensure they are still fair and provide equitable representation for communities.

3.2 As a result of the representation review that took place in 2021, the Waikura Linwood-Central-Heathcote Community Board was disestablished and the Waihoro Spreydon-Cashmere- Community Board became the Waihoro Spreydon-Cashmere-Heathcote Community Board. These changes came into effect at the 2022 local elections.

3.3 The funding year begins on 1 July each year therefore the Waihoro Spreydon-Cashmere and Waikura Linwood-Central-Heathcote Community Boards operated between 1 July 2022 and the election on 8 October 2022 with decisions being made in relation to Community Board funding and projects. The current funds stand as follows:

3.3.1 The Waihoro Spreydon-Cashmere Community Board started with a Discretionary Response Fund total of $37,473 (of which $22,121.00 came from Strengthening Communities Fund 2022-23 at their meeting held on 2 August 2022). Since that time $24,008.66 has been granted for applications and projects leaving a balance of $13,464.34.

3.3.2 The remaining funds from the Waikura Linwood-Central-Heathcote Community Board’s Discretionary Response Fund have been reallocated between the three new Boards and the amount to be transferred to the new Waihoro Spreydon-Cashmere-Heathcote Community Board is $18,990.32 (of which $1,161 is tagged for Shape Your Place Toolkit Fund).

3.4 These two amounts result in a balance of $32,454.66 with which to commence the new 2022-23 Waihoro Spreydon-Cashmere-Heathcote Discretionary Response Fund.

3.5 The Waihoro Spreydon-Cashmere Community Board approved $3,000 from its 2022-23 Discretionary Response Fund to set up the Board’s 2022-23 Youth Development Fund at its meeting on 17 August 2022.

From the $3,000 allocated Waihoro Spreydon-Cashmere Community Board have granted $1,800 leaving an amount of $1,200 unspent. This will be used to establish the Waihoro Spreydon-Cashmere-Heathcote Youth Development Fund, with a further $1,300 added from Waihoro Spreydon-Cashmere-Heathcote Discretionary Response Fund. Giving a total balance of $2,500 for the 2022-23 Youth Development Fund.

3.6 The preferred criteria for the Youth Development Fund is as follows:

“The Youth Development Fund will consider applications for a variety of activities including the following:

· The Community Board will consider applications for projects/activities that widen personal development and growth, or for representation at events.

· The Youth Development Scheme is open to young people living in the Community Board Area

· Open to young people in Year 7 to 25 years inclusive.

· Projects must have apparent benefits for the young person and the wider community.

· Only one application permitted per financial year per applicant.

· Applicants should continue their efforts to seek other sources of funding and not rely solely on Community Board support as applying for assistance does not mean an automatic acceptance.

· Successful applicants will be required to report back on their experiences and benefits to the Community

· Retrospective applications will not be considered.

· Assessments will be sent to all members of the Community Board for their individual decision to support or not support. The final decision will be determined by a majority vote.

3.7 The Waihoro Spreydon-Cashmere Community Board approved $3,000 from its 2022-23 Discretionary Response Fund to Communicating with the Community at its meeting on 17 August 2022. This will be transferred to the Waihoro Spreydon-Cashmere-Heathcote Community Board Communicating with the Community.

3.8 The Waihoro Spreydon-Cashmere Community Board approved $3,500 from its 2022-23 Discretionary Response Fund to Summer With Your Neighbours at its meeting on 14 September 2022. $2,808.66 is tagged to this project, the remaining $691.34 has been transferred back to the Waihoro Spreydon-Cashmere Community Board Discretionary Response Fund.

The Waikura Linwood-Central-Heathcote Community Board approved $3,000 from its 2022-23 Discretionary Response Fund to Summer With Your Neighbours at its meeting on 13 July 2022. A total of $2.915 was allocated at its meeting on 14 September 2022 of which $1,483 was for the Heathcote ward.

3.9 The Waihoro Spreydon-Cashmere Community Board approved $8,500 from its 2022-23 Discretionary Response Fund to Community Events at its meeting on 2 August. This has been expended on Hoon Hay Hoops and the Hoon Hay Fiesta.

3.10 The Waihoro Spreydon-Cashmere Shape Your Place Fund has been expended. $1,161 from the Waikura Linwood-Central-Heathcote has been transferred and tagged to Shape Your Place.

3.11 The Waihoro Spreydon-Cashmere Community Board approved $3,000 from its 2022-23 Discretionary Response Fund to set up the Off the Ground Fund, at its meeting on 17 August 2022. $200 has been allocated leaving an amount of $2,800 unspent.

From the remaining $2,800 an amount of $2,000 will be used to establish the Waihoro Spreydon-Cashmere-Heathcote Community Board Small Grant Fund, the remaining $800 will go back into the 2022-23 Discretionary Response Fund.

The purpose of the proposed Waihoro Small Grants Fund is to have fast access to small grants that supportive collective events and or progress the capacity of the group.

· Grant payment to be paid following proof of expenditure with an option for staff to offer up-front payment were appropriate.

· Maximum grant $300

· Assessments will be emailed to all members of the Community Board for their individual decision to support or not support, with the final decision determined by a majority vote.

3.12 Community Service Awards, Edible and Sustainable Garden Awards and Community Pride Garden Awards are held annually across the city and Community Boards can choose to participate in the awards. It is proposed that Waihoro Spreydon-Cashmere–Heathcote Community Board participate in the above awards.

Strategic Alignment/ Te Rautaki Tīaroaro

3.13 Like most Community Board initiated projects, this project aligns to the Council’s commitment to achieving the outcome of the city enjoying strong communities. In particular it is designed to achieve the strategic policy of 'enabling active and connected communities to own their future'. It will support the community outcome of 'resilient communities'. The report support the Council Long Term Plan (2021-2031).

- Activity: Community Development and Facilities.

(1) Level of Service: 2.3.1.1 Provide funding for projects and initiatives that build partnerships; resilient, engaged and stronger communities, empowered at a local or community of interest level. 95% of reports demonstrate benefits that align to Council outcomes and priorities and Community Board plans.

Decision Making Authority / Te Mana Whakatau

3.14 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.14.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.14.2 The Fund does not cover:

- Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

- Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement / Te Aromatawai Whakahirahira

3.15 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.16 The level of significance was determined by the number of people affected and/or with an interest.

3.17 Due to the assessment of low significance, no further community engagement and consultation is required.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Prosposed Board Projects - Decision Matrices	22/1515489	69

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Heather Davies - Community Development Advisor

Jay Sepie - Community Development Advisor

Shanelle Temaru-Ilalio - Community Recreation Advisor

Jane Walders - Support Officer

Approved By

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere-Heathcote

Waihoro Spreydon-Cashmere-Heathcote Community Board

10 November 2022

15. Waihoro Spreydon-Cashmere-Heathcote Community Board - Representation on Outside Organisations
Reference / Te Tohutoro:	22/1372998
Report of / Te Pou Matua:	Amy Hart, Community Board Advisor, amy.hart@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to consider the appointment of Board members to governance bodies and as liaisons on local outside organisations for the 2022-25 term.

1.2 This report is staff generated to provide continuity with the Waihoro Spreydon-Cashmere Community Board and Waikura Linwood-Central-Heathcote Community Board’s previous arrangements with outside organisations.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Recommend that the Mayor appoint a Waihoro Spreydon-Cashmere-Heathcote Community Board member to the Port Hills Park Trust Board for the 2022-25 term.

2. Appoint a Board member to each of the following outside organisations as a voting member for the 2022-25 term:

a. Summit Road Society Board

b. Cashmere Stream and Port Hills Working Group.

3. Appoint two Board members to the following outside organisation as voting members for the 2022-25 term:

a. Keep Christchurch Beautiful Committee.

4. Appoint a Board member the following outside organisation as a non-voting member for the 2022-25 term:

a. Avon-Heathcote Estuary Ihutai Trust.

5. Appoint a Board member to act as the Board’s liaison on each of the following outside organisations for the 2022-25 term:

a. Addington Neighbourhood Association

b. Age Friendly Spreydon Cashmere Committee

c. Beckenham Neighbourhood Association

d. Brougham Street Overbridge Design Community Group

e. Cashmere Residents Emergency Support Team (CREST)

f. Clifton Neighbourhood Committee

g. Cracroft Community Centre (Old Stone House)

h. Cracroft Residents’ Association Inc.

i. Heathcote Valley Community Association

j. Hoon Hay Community Association

k. Huntsbury Community Centre

l. Landsdowne Community Centre

m. Lower Cashmere Residents Group

n. Manuka Cottage

o. Mt Pleasant Memorial Community Centre & Ratepayers Association

p. Neighbourhood Support Canterbury

q. Opawa/St Martins Plunket Toy Library

r. Redcliffs Residents’ Association

s. Rowley Resource Centre

t. Somerfield Community Centre

u. Somerfield Residents’ Association

v. South Christchurch Community Gardens Trust

w. Spreydon Neighbourhood Network

x. St Martins Community Menzshed

y. St Martins Volunteer Library

z. Sumner Community Residents’ Association

aa. Taylors Mistake Association

bb. Wakatu Avenue Residents Group.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Each triennium, Community Boards have routinely appointed Board members as members of the governance body of certain outside organisations. Community Boards have also appointed members to various local organisations to be a liaison and point of contact for those groups. This role enables two way contact and information sharing between the Board member and community organisations on behalf of the Board.

3.2 Consultation with the relevant community group will be required to ascertain how the group wishes to interact with any Board liaison appointed.

3.3 Board members appointed as members of an outside organisation’s governance body and as liaisons can use the Elected Members’ Information Exchange item on each meeting agenda to provide relevant feedback to the Board.

4. Context / Background / Te Horopaki

Members of Governance Bodies

4.1 Port Hills Park Trust Board – The Port Hills Park Trust Board owns and administers Mt Vernon Park to conserve and enhance the natural environment and provide opportunity for public recreation. The Trust’s Board is made up of three trustees appointed from the community and one each appointed by the local Member of Parliament, Lincoln University, the Mayor of Christchurch and the Christchurch Civic Trust. The recommendation in this report is for the Board to recommend that the Mayor appoint a member with voting privileges to the Port Hills Park Trust Board. For more information, refer to the Trust’s website.

4.2 Summit Road Society Board – The Society aims to further the vision of Harr Ell by working to enhance, preserve and protect the nature, beauty and open character of the hills of Banks Peninsula for people to enjoy. For more information, refer to the Society’s website. The recommendation in this report is for the Board to appoint a member with voting privileges to the Society’s Board.

4.3 Cashmere Stream and Port Hills Working Group – The Working Group’s focus is the Cashmere Stream and areas of the Port Hills that drain into the stream. Its purpose is to identify priority actions to be progressed, recommend these to the Christchurch West Melton Zone Committee for endorsement and oversee and assist with their implementation. The Working Group is comprised of up to three Zone Committee members, two members of the Cashmere Stream Care Group, three members of the Ōpāwaho Heathcote River Network and one member each from the Spreydon-Cashmere-Heathcote and Halswell-Hornby-Riccarton Community Boards. The recommendation in this report is for the Board to appoint a member with voting privileges to the Working Group.

4.4 Keep Christchurch Beautiful Committee – The aim of Keep Christchurch Beautiful is to encourage civic pride and to promote a more attractive, more beautiful environment within Christchurch. For more information, refer to the organisation’s website. The recommendation in this report is for the Board to appoint two members with voting privileges to the Committee.

4.5 Avon-Heathcote Estuary Ihutai Trust – The Trust’s vision is to restore the mauri – the cultural and ecological health – of Te Ihutai. The Trust is governed by 11 Trustees with voting privileges. The recommendation in this report is for the Board to appoint a non-voting member to the Trust Board to act in an advisory capacity. For more information, refer to the Trust’s website.

4.6 For its 2019-22 term, the Waihoro Spreydon-Cashmere Community Board made the following appointments to the governance bodies of outside organisations:

Organisation	Member Appointed
Port Hills Park Trust Board	Lee Sampson
Cashmere Stream and Port Hills Working Group	Lee Sampson
Neighbourhood Support Canterbury	Melanie Coker
Summit Road Society	Lee Sampson

4.7 For its 2019-22 term, the Waikura Linwood-Central-Heathcote Community Board made the following appointments to the governance bodies of outside organisations:

Organisation	Member Appointed
Neighbourhood Support Canterbury	Alexandra Davids
Summit Road Society	Jackie Simons
Keep Christchurch Beautiful Committee	Alexandra Davids/Jackie Simons
Avon-Heathcote Estuary Ihutai Trust	Tim Lindley

Liaisons

4.8 For its 2019-22 term, the Waihoro Spreydon-Cashmere Community Board appointed the following members as liaisons of outside organisations:

Organisation	Member Appointed
Addington Neighbourhood Association	Callum Ward
Age Friendly Spreydon Cashmere Committee	Tim Scandrett
Beckenham Neighbourhood Association	Tim Scandrett
Cashmere Residents Emergency Support Team (CREST)	Lee Sampson
Cracroft Community Centre (Old Stone House)	Tim Scandrett
Cracroft Residents’ Association Inc.	Lee Sampson
Hoon Hay Community Association	Melanie Coker
Huntsbury Community Centre	Tim Scandrett
Landsdowne Community Centre	Lee Sampson
Lower Cashmere Residents Group	Tim Scandrett
Manuka Cottage	Karolin Potter and Callum Ward
Opawa/St Martins Plunket Toy Library	No appointment
Rowley Resource Centre	Callum Ward
Somerfield Community Centre	Keir Leslie
Somerfield Residents’ Association	Keir Leslie
South Christchurch Community Gardens	Callum Ward
Spreydon Neighbourhood Network	Karolin Potter
St Martins Volunteer Library	Karolin Potter

4.9 For its 2019-22 term, the Waikura Linwood-Central-Heathcote Community Board appointed the following members as liaisons of outside organisations:

Organisation	Member Appointed
Clifton Neighbourhood Committee	No appointment
Heathcote Valley Community Association	Sara Templeton
Mt Pleasant Memorial Community Centre & Ratepayers Association	Tim Lindley
Redcliffs Residents’ Association	Darrel Latham
Sumner Residents’ Association	Darrel Latham
Taylors Mistake Association	Tim Lindley
Wakatu Avenue Residents Group	No appointment
Waltham Community Cottage	Tim Lindley and Jackie Simons

Attachments / Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Amy Hart - Community Board Advisor

Approved By

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere-Heathcote

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

Waihoro Spreydon-Cashmere-Heathcote Community Board

10 November 2022

16. Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - November 2022
Reference / Te Tohutoro:	22/1360902
Report of / Te Pou Matua:	Arohanui Grace, Community Governance Manager – Spreydon-Cashmere-Heathcote, arohanui.grace@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receive the Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report for November 2022.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Hoon Hay Hoops Community Board project	The annual Hoon Hay Hoops competition was held on Monday 3 October in Hoon Hay Park, first day of the school holidays. There were 12 teams taking part involving approximately 50 players, and some 20 adults in support. Junior and senior winning teams received medals, and the trophy is shared by both.	Completed	Resilient Communities - Celebration of our identity through arts, culture, heritage, sport and recreation.
World Rivers Day Exhibit	The Opawaho Heathcote River Network World Rivers Day exhibition this year was a pop-up display from 25 September to 9 October on the foot bridge between Cashmere High School and Zeros Café. As well as photographs from different times and seasons, it featured stories, poems, facts, fairy doors and other surprises.	Completed	Enabling active and connected communities to own their future. Unique landscapes and indigenous biodiversity are valued and stewardship exercised.
St Martins Library Community Notice Board	The St Martins Library group is very pleased with the latest assistance received from the St Martins Menzshed: the creation and installation of a community notice board that adds to the social amenity of both the co-located community centre and the volunteer run library. Pictured: Treasurer Jeannie Moeller and President Sue Angelm.	Completed	Resilient Communities
The Christchurch Hip Hop Summit	The Christchurch Hip Hop Summit run by Youth and Cultural Development with the support of Waikura Linwood-Central Heathcote Community Board Staff was a popular feature in the CBD from 9^th-15^th of October generating foot traffic of over 2000 at the daily events, with the final day at the Christchurch Art Gallery seeing over 3000 people and their families enjoying the day. The week-long youth focused event at Tūranga library celebrated the diverseness and richness of Hip Hop culture in Ōtautahi and featured a number of workshops and events celebrating artists both up and coming and from the past, fashion shows, dance workshops, Graffiti showcase, DJ workshops, Barber showcase, and much more. The feedback from the community was overwhelmingly positive and complimentary to Christchurch City Council for its continued support of the Christchurch Hip Hop Summit. Photographs attached.	Completed	Resilient Communities - Celebration of our identity through arts, culture, heritage, sport and recreation.

3.2 Community Funding Summary

3.2.1 Community Board Discretionary Response Fund 2022/23 – as at 25 October 2022:

· Discretionary Response Fund balance for 2022/23 is $31,293.66

· Youth Achievement and Development Fund balance is $1,200.

· The Small Board Fund balances is $2,000.

· The Shape Your Place Toolkit Fund balance is $1,161.

3.2.2 The 2022/23 Discretionary Response Funding Spreadsheet is attached for record purposes.

3.3 Participation in and Contribution to Decision Making

3.3.1 Report Back on Other Activities Contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· The Board will develop its Community Board Plan over the coming months.

3.3.2 Council Engagement and Consultation.

· Te Kaha Surrounding Streets – The Council is planning to upgrade the streets surrounding Te Kaha so that they are prepared for the increased activity this area is likely to experience. Feedback is open until 7 November 2022. For more details, refer here.

· Safe Speed Neighbourhoods –The Council is proposing to reduce speeds from 50 kilometres per hour to 30 kilometres per hour around schools or 40 kilometres per hour in neighbourhood streets, especially those around schools. Streets and neighbourhoods around schools have been prioritised to make it safer for children to get to and from school. Feedback is open until 30 November 2022. For more details, refer here.

· Opawa Children’s Library Building – Expressions of interest are open until 29 November 2022 for the purchase and relocation of the Opawa Children’s Library building. For more details, refer here.

· Proposed Plan Change 4: Short-Term Accommodation – Proposed Plan Change 4: Short-Term Accommodation, proposes a change to the resource consent requirements for visitor accommodation in a house or unit in most residential, rural and papakāinga zones (particularly where a host is not living on the premises). The plan change was notified in September 2020. The former Waikura Linwood-Central-Heathcote Community Board made a submission on this.

The Council decided at its meeting on 31 March 2022 to adopt the Panel’s recommendation that the plan change be approved with some modification. Airbnb Australia Pty Limited subsequently appealed the decision.

The Waikura Board advised the court that it wished to be a party to the proceedings and was represented at mediation on 3 and 4 October 2022 by Tim Lindley and Sunita Gautam.

4. Advice Provided to the Community Board

4.1 Graffiti Hot Spots – A snapshot of graffiti hot spots for September 2022 is attached.

4.2 Vaping Retailers – At its 3 May 2022 meeting, the Waihoro Spreydon-Cashmere Community Board requested a briefing on the current and pending restrictions on vaping from smoke free legislation. A briefing was held on 29 August 2022.

4.3 Fruit Trees in Gainsborough Reserve – At its 31 May 2022 meeting, the Waihoro Spreydon-Cashmere Community Board asked staff to investigate planting fruit trees at Gainsborough Reserve. On 20 August 2022, 10 fruit trees were planted by more than 50 members of the Hoon Hay community.

4.4 Water Pipe Condition – Scarborough and Mt Pleasant Area – At its 1 June 2022 meeting, the Waikura Linwood-Central-Heathcote Community Board asked staff for information on the current state of the water supply network on the hill suburbs from Scarborough to Mt Pleasant. A memo is attached.

4.5 Cashmere Road Public Transport Project – At its 15 June 2022 meeting, the Waihoro Spreydon-Cashmere Community Board asked staff for an update on the Cashmere Road Public Transport Project. A memo is attached.

4.6 Addington Speed Limits – At its 12 July 2022 meeting, the Waihoro Spreydon-Cashmere Community Board asked staff to investigate a speed limit review in the Addington area. A memo is attached.

4.7 Lower Ōpāwaho Heathcote River Guidance Plan – At its 12 July 2022 meeting, the Waihoro Spreydon-Cashmere Community Board requested staff advice on the development process for the Lower Ōpāwaho Heathcote River Guidance Plan, and whether a similar plan could be developed for the upper Ōpāwaho Heathcote River. Staff briefed the Board on 29 August 2022.

4.8 Waltham Park Play Space Renewal – A memo is attached with an update on the Waltham Park Play Space renewal.

4.9 Rates Postponement – At its 30 August 2022 meeting, the Waihoro Spreydon-Cashmere Community Board asked staff whether there is an option for residents to pay their rates with a form of equity release where payments are deferred until the sale of their home. A memo is attached.

4.10 Slow Speed Areas – At its 13 September 2022 briefing, the Waihoro Spreydon-Cashmere Community Board asked that staff consider including several areas in slow speed areas. A memo is attached.

4.11 Waltham Road Cycle Lanes – A memo is attached to provide the Waihoro Spreydon-Cashmere-Heathcote Community Board with an update on the Waltham Road cycle lane project.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Photographs from Christchurch Hip Hop Summit - October 2022	22/1475673	85
b ⇩	Waihoro Community Board Discretionary Response Fund Balance as at 25 October 2022	22/1538779	86
c ⇩	Graffiti Snapshot - September 2022	22/1405129	87
d ⇩	Memo - Water Pipe Condition – Scarborough and Mt Pleasant Area	22/1466602	89
e ⇩	Memo - Cashmere Road Public Transport Project	22/1204546	91
f ⇩	Memo - Addington Speed Limits	22/1466418	92
g ⇩	Memo - Waltham Park Play Space Renewal	22/1466632	94
h ⇩	Memo - Rates Postponement	22/1181870	96
i ⇩	Memo - Slow Speed Areas	22/1466405	98
j ⇩	Memo - Waltham Road Cycle Lanes	22/1466444	100

Signatories / Ngā Kaiwaitohu

Authors

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere-Heathcote

Heather Davies - Community Development Advisor

Amy Hart - Community Board Advisor

Jay Sepie - Community Development Advisor

Jane Walders - Support Officer

Shanelle Temaru-Ilalio - Community Recreation Advisor

Approved By

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere-Heathcote

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

8. Correspondence
Reference / Te Tohutoro:	22/1412094
Report of / Te Pou Matua:	Amy Hart, Community Board Advisor, amy.hart@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

No.	Title	Reference	Page
a ⇩	Correspondence - Craig Burke - Drinking Fountain at Rapaki Track	22/1412351	12