Multicultural Committee

09 September 2022

Multicultural committee - Terms of Reference Ngā Ārahina Mahinga

Chair	Councillor Chen
Deputy Chair	Councillor Galloway
Membership	Councillor Chu Councillor Johanson Councillor MacDonald
Quorum	Half of the members if the number of members (including vacancies) is even, or a majority of members if the number of members (including vacancies) is odd.
Meeting Cycle	Bimonthly
Reports To	Council

Area of Focus

The Multicultural Committee considers and reports to Council on the following matters:

· Overseeing the implementation of the Christchurch Multicultural Strategy – Our Future together, including the establishment of the Multicultural Advisory Group (MAG) and working together on the implementation plan to achieve the goals:

o The Christchurch City Council is an inclusive and diverse organisation which reflects, understands and responds to the diversity of individuals and communities it serves.

o All communities have equitable access to Council services and resources.

o All residents are able to participate in Council decision-making.

o Christchurch is a city of cultural vibrancy, diversity, inclusion and connection.

· Working in partnership with the existing mandated community networks/forums to promote the goals of the Christchurch Multicultural Strategy. These include:

o The Multicultural Council

o INFORM Network

o CLING (Community Languages and Information Network Group)

o Multicultural Strategy Implementation Committee

o Canterbury Interfaith Society

o Other peak groups that represent the interests of many.

· Engaging with a range of ethnic communities who live, work, visit and/or study in Greater Christchurch to ensure that everyone has a voice in Council decision making.

Multicultural Committee

09 September 2022

Unconfirmed

Multicultural Committee

Open Minutes

Date: Wednesday 8 June 2022

Time: 1.40pm

Venue: Committee Room 1, Level 2, Civic Offices,

53 Hereford Street, Christchurch

Present

Chairperson

Deputy Chairperson

Members

Councillor Jimmy Chen

Councillor Anne Galloway

Councillor Yani Johanson

Councillor Sam MacDonald

Principal Advisor

Claire Appleby-Phillips

Manager Community Partnerships and Planning

Tel: 941 5408

Liz Ryley

Committee and Hearings Advisor

941 8153

liz.ryley@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

The meeting opened with a Karakia Timatanga.

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Committee Resolved MCSC/2022/00007

That the apology received from Councillor Chu be accepted.

Councillor Galloway/Councillor Johanson Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Committee Resolved MCSC/2022/00008

That the minutes of the Multicultural Committee meeting held on Friday, 4 March 2022 be confirmed.

Councillor Chen/Councillor Galloway Carried

4. Public Forum Te Huinga Tūmatanui

Multicultural Council

Dr Surinder Tandon gave an update on the activities of the Multicultural Council, including that the Council is promoting the Local Government Elections, and sharing information with the ethnic communities.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Updates from InCommon

Part B

6.1

InCommon

Holly Griffin, Project Manager, InCommon provided an update about InCommon, a campaign that encourages people to reach out across cultures and faiths to make Canterbury a place where everyone feels they belong. Holly gave a presentation (see Minutes Attachment). She thanked the Council for its support with the campaign. InCommon is guided by Te Tiriti o Waitangi and borne out of the Christchurch mosque attacks to highlight how similar we are to people who, at first, may not think we share much in common. Members of the Committee participated in an InCommon mini-quiz.

Holly responded to questions from Committee members about InCommon and discussion was held about strengthening connections with the local Ukranian and Russian communities.

Committee Resolved MCSC/2022/00009

Part B

That the Multicultural Committee:

1. Thank Holly Griffin for her presentation about InCommon.

Councillor MacDonald/Councillor Johanson Carried

Attachments

a InCommon Presentation

Councillor MacDonald left the meeting at 2.12pm.

7. Multicultural Advisory Group Minutes - 3 May 2022

7.1 Multicultural Advisory Group

Henry Jaiswal (Chair) and Shreejana Chhetri (Deputy Chair) of the Multicultural Advisory Group addressed the meeting about the Group’s feedback provided to the Multicultural Strategy Diversity and Inclusion Report. It was noted that Henry and Shreejana are newly appointed to the Chair and Deputy positions and that the previous Chair Katrina Azer had stepped down from the Group. The group is keen to hear from ethnic leaders and youth also.

Discussion was held about the Multicultural Strategy Diversity and Inclusion Report and about sharing and promoting information about the Multicultural Centre with multicultural groups.

Committee Resolved MCSC/2022/00010

That the Multicultural Committee:

1. Receive the Notes from the Multicultural Advisory Group meeting held 3 May 2022.

2. Thank Katrina Azer for her service as Chair of the Multicultural Advisory Group.

Councillor Chen/Councillor Galloway Carried

The meeting adjourned from 2.38pm to 2.45pm.

Councillor MacDonald returned to the meeting at 2.45pm.

8. Ministry for Ethnic Communities Update
	1. Deborah Lam, Senior Advisor for the Ministry for Ethnic Communities-Christchurch presented on the Ministry’s work relating to Aotearoa New Zealand’s ethnic communities (see Minutes Attachment). She noted it was one year on from the establishment of the Ministry for Ethnic Communities. Deborah gave an apology on behalf of Matt Nichols, Southern Regional Manager, who was unable to attend today’s meeting. 2. Deborah outlined the three hui completed on the Ministry’s Ukraine and Russian workstream. 3. Further discussion was held about how the Council and Ministry for Ethnic Communities can work together to help these communities, to provide relevant messaging, and to avoid overlaps relating to any provision of funding from either organisation.
	Committee Resolved MCSC/2022/00011 Part C That the Multicultural Committee: 1. Receive the information in the Update Report from the Ministry for Ethnic Communities, Deborah Lam, Senior Advisor Ministry for Ethnic Communities- Christchurch. Councillor Galloway/Councillor Johanson Carried
	Attachments a Ministry for Ethnic Communities Presentation

9. Multicultural Strategy Implementation- Staff Update

Committee Comment

1. Claire Appleby-Phillips’ report provided updates on the Multicultural Strategy Implementation, and on the Royal Commission of Inquiry Ministerial Advisory Group – Kāpuia.

2. Claire discussed additional matters, relating to:

a. A vacancy for a Kaitohutohu Whakawhanake Hāpori Māori Community Development Advisor, to be based in the Christchurch City Council’s Community Support and Partnerships team. Applications for the role close on 9 June 2022.

b. Strengthening engagement project – working specifically with Māori, Pacific and Asian communities.

c. Housing for multicultural groups is an issue that staff will investigate further.

d. Equitable access to facilities by multicultural groups. Staff will assess and update the Committee about this matter.

e. Claire reported on community conversations the team is beginning to have with multicultural groups and other stakeholders relating to the establishment of the Multicultural Sport and Recreation Centre. An inaugural Trust will be appointed to manage the Centre in a council/community partnership. Claire will meet with Venues Ōtautahi to gain further insight into facility management.

Councillor MacDonald departed at 3.30pm during the discussion about the Multicultural Sport and Recreation Centre.

f. In response to an enquiry, staff will provide an update to the Committee members about the new Linwood mosque development.

g. Claire advised of the Immigrant Journeys launch to be held at Tūranga Library, Central Christchurch on Sunday, 12 June 2022 1pm, if Committee members wished to attend the event.

Committee Resolved MCSC/2022/00012

Part C

That the Multicultural Committee:

1. Receive the information in the Multicultural Strategy Implementation - Staff Update Report.

Councillor Chen/Councillor Galloway Carried

Meeting concluded with a Karakia Whakamutunga at 3.43pm.

CONFIRMED THIS 2ND DAY OF SEPTEMBER 2022

Councillor Jimmy Chen

Chairperson

Karakia Tīmatanga:

Henry welcomed everyone to the meeting and suggested that the opening/blessing at the start of the meeting could provide a means to recognise the different ethnic communities represented in the group, highlighting it does not have to be religious based.

Shreejana opened the meeting with a blessing in Nepali.

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Apologies received from Badia Sabil and Jinna Sim.

2. The Way Forward

Henry highlighted a need for members of the group to get to know each other better and led the following activity.

ACTIVITY: Each person was asked to think of an answer to the following question

When was a time in your life when you let out a big ‘YES’ after all your hard work had paid off? Why was this meaningful to you?

They then wrote a tagline on a folder piece of paper but not the whole situation. Working in twos each group randomly picked a tagline and tried to guess who had written it. Once confirmed who it was the person then elaborated with the whole story behind the tagline.

WORKSHOP: Following on from feedback late last year, a half-day team-building session was proposed as a way forward for the MAG and Henry asked the group whether they supported this. Shreejana highlighted the focus for the session could include looking at the role of the MAG and having an understanding of the gap we are trying to address including some high-level thinking. The group were generally supportive.

FUTURE FOCUS: Henry outlined some of the discussion he and Shreejana had been having with Claire and Sylvia including a few ideas that had been drafted for discussion with the group encouraging members to add to them. These ideas are based around two key areas of development: visibility and influence.

1. Getting to know each other better – ice breaker sessions at the start of meetings to help us build relationships

2. Identify our individual skills and strengths with the potential to develop a skills and interests matrix for MAG members

3. Guest speakers from different parts of Council

4. Strengthen MAG through increased visibility

5. Get involved in Council recruitment process (interviews)

6. MAG members active outside of these meetings

7. Define categories of culture e.g. relationships with elders, eating/food, dying. Each member of the MAG can talk to these categories to share our knowledge of our own cultures.

8. Visibility at the Council staff induction sessions. Opportunity to expand culture diversity awareness at Council and the wider community.

9. There is a skill in giving advice and requires training.

10. Members of the MAG interact with different parts of Council and check how aware they are of diversity and how well it is integrated into the workplace. Work with Council to improve its cultural competency. Recognising cultural competency is not just Māori.

FEEDBACK:

- There is a desire to learn more about Māori culture. ‘I hear the same words used in conversations and keep quiet but feel I should know and understand them’.

- Feel separated from Māori culture and want to bridge that gap. Raise awareness and education in an inclusive approach. Learn the history and visit a marae.

- We often hear the racist media.

- There is interest in running a bi-cultural workshop for MAG members.

- Asked staff whether settlement support is a Council role? Not just Council, collaborate with others. A welcoming place for new migrants to direct towards all the key services.

- Booklet for new migrants similar to ‘The Blokes Book’ https://canmen.org.nz/wp-content/uploads/2018/12/TheBlokesBook2018_web.pdf

- Calendar of every ethnicities important dates.

- Influence the Council events at the concept/planning stage to represent greater diversity.

- Promote critical thinking to promote social cohesion.

- Events that support integration of different cultures.

- Council could help us enabling to develop opportunities, not just funding but wider Council resources.

- Opportunity to share issues that are coming from our individual communities.

- Work with existing community groups (including community facility operators) to support equitable access.

- Our approach should be integration not assimilation

During the discussion the following was captured on the whiteboard.

3. General Business Kaupapa Tukipū

Questions were raised about the fixed term of membership for MAG members. Claire recognised the journey that the MAG had been on since its inception including COVID-related disruption and recommended a change to the Terms of Reference that supported open membership rather than fixed term.

Extract from the Terms of Reference:

Term of Office

· The inaugural MAG will be appointed for an initial period of 12 months, pending an independent review of actions and group efficacy.

· Based on this review, appointments to the MAG will be rolled over for another year.

· Appointments to the MAG are for two years thereafter.

Action: Claire to discuss membership requirements in the Terms of Reference with the Multicultural Committee.

Multicultural Committee

09 September 2022

8. Multicultural Strategy Implementation- Staff Update
Reference / Te Tohutoro:	22/950766
Report of / Te Pou Matua:	Claire Appleby Phillips - Principal Adviser Community Planning and Partnerships – claire.applebyphillips@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson - General Manager Citizens and Community Group – mary.richardson@ccc.govt.nz

1. Brief Summary

1.1 The purpose of this report is to:

· update the Committee on the Multicultural Strategy implementation;

· update the Committee on the development of the Multicultural Recreation and Community Centre;

· update the Committee on the work of Kāpuia - Ministerial Advisory Group and the Collective Impact Board, established in response to the Royal Commission of Enquiry into the 15 March 2019 Mosque attacks; and

· present information on an invitation received from the Strong Cities Network for Christchurch to join its membership; and

· provide the Committee with an opportunity to discuss the MAG Terms of Reference, and suggested amendment to the term of appointment.

2. Officer Recommendations Ngā Tūtohu

That the Multicultural Committee:

1. Receive the information in the Multicultural Strategy Implementation - Staff Update Report.

3. Multicultural Strategy Implementation Progress update

3.1 Please see attached the Multicultural Strategy Implementation Progress update report attached as Attachment A.

4. Multicultural Recreation and Community Centre

4.1 The sale and purchase of the Christchurch Netball Centre is now complete. Council staff will work with Canterbury Netball as they transition to their new facility at Ngā Puna Wai over the next year or so. Regular monthly meetings have been established between staff and Netball Centre management to assist with their transition and to better understand the building’s operational requirements.

4.2 Council has access to the meeting room facilities, negotiated on a case by case basis during this time.

4.3 A series of community conversations were held at the Netball Centre site. Analysis of the consultation is underway. Dates scheduled were:

- 11 August- open consultation

- 15 August- open consultation

- 16 August- INFORM network – membership consultation

- 17 August- open consultation

- Have Your Say online- closing 24 August 2022.

4.4 These conversations and public feedback provided diverse communities an opportunity to share with Council the community’s vision for a Multicultural Recreation and Community Centre and to develop a collective set of values, ownership and aspirations.

4.5 A consultation report will be produced and shared with participants that will also support the centre’s operational requirements.

5. Kāpuia - Ministerial Advisory Group and Collective Impact Board update

5.1 Progress on the implementation of the Royal Commission of Enquiry (RCOI) recommendations including Government initiatives underway can be found here: Royal Commission of Inquiry into the terrorist attack on Christchurch masjidain | Department of the Prime Minister and Cabinet (DPMC)

5.2 Council is represented on the RCOI Ministerial Advisory Group, Kāpuia. The work of Kāpuia can be found here: https://dpmc.govt.nz/our-programmes/special-programmes/kapuia-ministerial-advisory-group

5.3 Council is also an observer on the Christchurch Collective Impact Board. The Collective Impact Board was established in response to:

5.3.1 Recommendation 25: ‘Work with relevant public sector agencies and non-government organisations to facilitate co-ordinated access to ongoing recovery support for affected whānau, survivors and witnesses of the 15 March 2019 terrorist attack”.

5.3.2 Recommendation 26: “Investigate establishing a Collective Impact Network and Board or other relevant mechanism that enables public sector agencies, non-government organisations and affected whānau, survivors and witnesses to agree on a specific work programme to provide ongoing wrap around services to affected whānau, survivors and witnesses”.

5.4 Information on the Collective Impact Board can be found here: https://www.collectiveimpactboard.org.nz/

6. Strong Cities Network

6.1 The Strong Cities Network is an independent global network of 150+ cities and local governments dedicated to addressing all forms of violent extremism, hate and polarisation, while promoting a human rights-based prevention framework in which local knowledge and practice informs national, regional and international approaches.

6.2 A Council representative recently attended a conference in Surabaya Indonesia on 26-29 July hosted by the International Institute for Justice and the Rule of Law (IIJ and the Strong Cities network) and funded via the American Embassy.

6.3 The conference theme Addressing Home-Grown Terrorism explored the role that local governments play in building strong networks and communities to counter terrorism and radicalisation.

6.4 Christchurch has been invited to become a member of the Strong Cities Network. A proposal will be provided to ELT in the first instance before coming to Council for full consideration.

Attachments / Ngā Tāpirihanga

No.	Title	Page
a ⇩	Multicultural Strategy Implementation - Staff update August 2022	20

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
N/A	N/A

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Claire Appleby-Phillips - Principal Community Partnerships & Planning Advisor

Approved By

John Filsell - Head of Community Support and Partnerships

Mary Richardson - General Manager Citizens & Community

7. Multicultural Advisory Group Minutes - 5 July 2022
Reference / Te Tohutoro:	22/1110311
Report of / Te Pou Matua:	Claire Appleby Phillips - Principal Adviser Community Planning and Partnerships – claire.applebyphillips@ccc.govt.nz Sylvia Docherty – Policy & Project Advisor Community Support and Partnerships – sylvia.docherty@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, Citizens & Community – mary.richardson@ccc.govt.nz