Agenda of Waipuna Halswell-Hornby-Riccarton Community Board

Waipuna Halswell-Hornby-Riccarton Community Board

06 September 2022

Unconfirmed

Waipuna

Halswell-Hornby-Riccarton Community Board

Open Minutes

Date: Tuesday 16 August 2022

Time: 5pm

Venue: Rārākau: Riccarton Centre,
199 Clarence Street, Christchurch

Present

Chairperson

Deputy Chairperson

Members

Mike Mora

Helen Broughton

Jimmy Chen

Catherine Chu (via audio visual link)

Gamal Fouda (via audio visual link)

Andrei Moore

Debbie Mora

Mark Peters

Matthew Pratt

Manager Community Governance, Halswell-Hornby-Riccarton

941 5428

matthew.pratt@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

The agenda was dealt with in the following order.

1. Apologies / Ngā Whakapāha

Part C

Community Board Resolved HHRB/2022/00075

That the apologies received from Anne Galloway for absence and Catherine Chu for lateness be accepted.

Mark Peters/Andrei Moore Carried

2. Declarations of Interest / Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes / Te Whakaāe o te hui o mua

Part C

Community Board Resolved HHRB/2022/00076

That the minutes of the Waipuna Halswell-Hornby-Riccarton Community Board meeting held on Tuesday, 2 August 2022 be confirmed.

Mark Peters/Helen Broughton Carried

4. Public Forum / Te Huinga Whānui

Part B

4.1 Ilam, Middleton and Riccarton Road Intersection

Sally Ching, local business owner, addressed the Board regarding the impact the new Ilam, Middleton and Riccarton Road intersection is having on her business, 306 Motel Apartments on Riccarton Road.

Mrs Ching explained that since the changes to the Riccarton, Ilam, Riccarton Road intersection layout have been made, motorists on Middleton Road can no longer turn right to access Ilam Road and are choosing instead to turn left onto Riccarton Road and right into her motel premises, turning in the carpark and exiting left onto Riccarton Road and then turning left onto Ilam Road. Mrs Ching showed a presentation illustrating what is happening.

She said that initially approximately 40 vehicles were turning in a day. This has now reduced somewhat to between 5 and 15 vehicles a day although the numbers vary from day to day and that her direct approach to motorists has resulted in some very adverse reactions.

Mrs Ching has been in contact with Council’s transport staff regarding the problem but there has been no satisfactory resolution.

After questions from members, the Chairperson thanked Mrs Ching for her presentation.

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Requests staff provide urgent advice on possible measures that could be implemented to deter vehicles from entering the carpark of 306 Riccarton Road for the purposes of turning around and exiting onto Riccarton Road.

Attachments

a Sally Ching - Public Forum Presentation

5. Deputations by Appointment / Ngā Huinga Whakaritenga

Part B

5.1 Clarence Reserve - Community Garden Lease Report

Garth Wilson, local resident, and Secretary of the Central Riccarton Residents’ Association, addressed the Board regarding the Clarence Reserve - Community Garden Lease Report (Item 7 of these minutes refers).

Mr Wilson noted that the fence on the boundary between the reserve and 16 Dilworth Street is in a state of disrepair and needs to be replaced. He said he considers that the cost of the new fence should be shared equally with the owner of 16 Dilworth Street and not be met exclusively by the Riccarton Community Garden and Pātaka Trust or the Council, noting the difficulty with replacing the fence due to the proximity of large trees.

Mr Wilson commended the Council’s Parks staff for their work on the leasing proposal.

After questions from members, the Chairperson thanked Mr Wilson for his presentation.

Attachments

a Garth Wilson - Deputation photo

Catherine Chu joined the meeting via audio visual link at 5:23pm.

6. Presentation of Petitions / Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Clarence Reserve - Community Garden Lease
	Board Comment Staff in attendance spoke to the accompanying report. The Board also took into consideration the deputation from Garth Wilson (Item 5.1 of these minutes refers).
	Officer Recommendations Ngā Tūtohu That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Accepts the Riccarton Community Garden and Pātaka Trust proposal to operate a community garden from 18 Dilworth Street. 2. Grants a lease to the Riccarton Community Garden and Pātaka Trust for a period of five years with one right of renewal pursuant to section 138 of the Local Government Act 2002 for an area of approximately 511 square metres, being described as Lot 7 DP10884 CB475/290, as shown in the plan described as Attachment A to the report on the meeting agenda subject to a. All activity being compliant with the Building Act 2004 and the Resource Management Act 1991 3. Authorises the Manager Property Consultancy to conclude and administer all necessary lease negotiations and documentation.
	Community Board Resolved HHRB/2022/00077 Part C That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Accepts the Riccarton Community Garden and Pātaka Trust proposal to operate a community garden from 18 Dilworth Street. 2. Grants a lease to the Riccarton Community Garden and Pātaka Trust for a period of five years with one right of renewal pursuant to section 138 of the Local Government Act 2002 for an area of approximately 511 square metres, being described as Lot 7 DP10884 CB475/290, as shown in the plan described as Attachment A to the report on the meeting agenda subject to a. All activity being compliant with the Building Act 2004 and the Resource Management Act 1991 3. Authorises the Manager Property Consultancy to conclude and administer all necessary lease negotiations and documentation. 4. Requests that staff work with the Riccarton Community Garden and Pātaka Trust and the Central Riccarton Residents’ Association to identify a satisfactory resolution for the broken fence along the boundary with 16 Dilworth Street. Gamal Fouda/Helen Broughton Carried

Catherine Chu left the meeting at 5:33pm and returned to the meeting at 5:37pm.

Debbie Mora left the meeting at 5:36pm and returned to the meeting at 5:38pm.

8. Naming Report - Hornby Centre

Community Board Resolved HHRB/2022/00078 (Original Officer Recommendations accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Accepts the name Matatiki that has been gifted by Ngāi Tūāhuriri Rūnanga to the Christchurch City Council to be used for the new library, customer service centre and aquatic facilities located in Hornby.

2. Approves Matatiki: Hornby Centre, as the permanent name for the facility.

Jimmy Chen/Mark Peters Carried

Gamal Fouda left the meeting at 5:47pm and returned to the meeting at 5:48pm.

9. Proposed Road Names - 374 Shands Road
	Board Comment The Board discussed the name Prefect Drive, noting that could be a potential for mispronunciation as Perfect Drive. Members agreed that Revolution Drive would be a preferable name for Road 2.
	Officer Recommendations Ngā Tūtohu That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Approves the following new road names for 374 Shands Road (RMA/2020/2032). a. Road 1 - Bruce Stewart Drive b. Road 2 - Prefect Drive
	Community Board Resolved HHRB/2022/00079 Part C That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Approves the following new road names for 374 Shands Road (RMA/2020/2032). a. Road 1 - Bruce Stewart Drive b. Road 2 - Revolution Drive Jimmy Chen/Mark Peters Carried

Catherine Chu left the meeting at 5:52pm.

10. Proposed Road Names - 62 Quaifes Road
	Board Comment The Board discussed the recommended name Cookfield Drive and agreed that the alternative name proposed, Creekside Drive is more closely linked to the history of the area.
	Officer Recommendations Ngā Tūtohu That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Approves the following new road name for 62 Quaifes Road (RMA/2021/2098). a. Road 1 - Cookfield Drive
	Community Board Resolved HHRB/2022/00080 Part C That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Approves the following new road name for 62 Quaifes Road (RMA/2021/2098). a. Road 1 - Creekside Drive Mike Mora/Helen Broughton Carried

Gamal Fouda left the meeting at 5:54pm.

Catherine Chu returned to the meeting at 5:56pm.

Gamal Fouda returned to the meeting at 5:58pm.

11. Waipuna Halswell-Hornby-Riccarton 2022/23 Discretionary Response Fund Applications - Moral Compass Trust, Halswell United Football Club Inc, Greater Hornby Residents' Association Inc

Community Board Resolved HHRB/2022/00081 (Original Officer Recommendations accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves a grant of $7,000 from its 2022-23 Discretionary Response Fund to Moral Compass Trust towards the Outdoor Education and Mentoring for Youth project.

2. Approves a grant of $5,000 from its 2022-23 Discretionary Response Fund to Halswell United Association Football Club Incorporated towards the Football Development Manager Wages.

3. Approves a grant of $4,000 from its 2022-23 Discretionary Response Fund to the Greater Hornby Residents' Association Inc. towards the Noddy Train project.

Andrei Moore/Debbie Mora Carried

12. Waipuna Halswell-Hornby-Riccarton Community Board Area Report - August 2022

Community Board Resolved HHRB/2022/00082(Original Officer Recommendation accepted without change)

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the Waipuna Halswell-Hornby-Riccarton Community Board Area Report for August 2022.

Mark Peters/Jimmy Chen Carried

13. Elected Members’ Information Exchange

Part B

Board members exchanged information on the following:

· It was noted that there is ongoing concern regarding intensification proposals and that the Draft Housing and Business Choice Plan Change will go to the Council for consideration at its meeting on 8 September 2022 with an expectation that the plan change will be notified for consultation on 23 September 2022.

· It was noted that there is ongoing concern with parking and local resident behaviour on Arthur Street.

· It was noted that there is a sign on the berm adjacent to Aidanfield Reserve is misspelt.

· It was noted that a briefing to update the Board on drainage issues in Halswell is to be arranged.

· It was noted that responses to submitters on the Annual Plan 2022-23 did not address the improvements to Milnes/Sutherlands/Sparks intersection sought by a number of submitters.

· It was noted that the path at the back of Denton Park is in need of repair and that a customer service request has been lodged seeking this work be done.

· It was noted that residents of Kirks Road, Templeton are concerned about vibrations caused by heavy vehicles on the road.

· It was noted that the results of monitoring of the reduced speeds in Wigram Skies are pending.

· It was noted that there is concern about the safety of the pedestrian crossing outside South Hornby School.

· It was noted that there is concern about an apparent increase in crime and anti-social road use in Hornby.

· It was noted that a community needs assessment is to be undertaken with regard to the premises at 151-3 Gilberthorpes Road.

· It was noted that residents are concerned about the time taken to complete works on Puriri Street, Riccarton

· It was noted that the Board is concerned about reports of extremist candidates standing for election to school boards.

Catherine Chu left the meeting at 6:01pm and returned to the meeting at 6:11pm.

Catherine Chu left the meeting at 6:13pm and returned to the meeting at 6:23pm.

13.1 Hornby Police Station

It was noted that the police station at Hornby is currently not staffed.

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Requests staff to draft a letter from the Board, to be signed by the Chairperson, to New Zealand Police requesting that the police station at Hornby be staffed.

Meeting concluded at 6:54 pm.

CONFIRMED THIS 6TH DAY OF SEPTEMBER 2022

Mike Mora

Chairperson

Waipuna Halswell-Hornby-Riccarton Community Board

06 September 2022

8. Canterbury Agricultural Park-Halswell Pony Club - Proposed licence
Reference Te Tohutoro:	21/1038685
Report of Te Pou Matua:	Felix Dawson Leasing Consultant, felix.r.dawson@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, General Manager Citizens and Community, Mary.richardson@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to consider the request from the Halswell Pony Club for a new licence to undertake Pony Club activities on Canterbury Agricultural Park.

1.2 The Halswell Pony Club have held a licence to use areas in Nga Puna Wai and Canterbury Agricultural Park since 2013. The licence has expired and is holding over. The club require certainty to enable planning for future activities. The previous licence area had been varied or modified as a result of motorway and stormwater developments. This report proposes a new licence on similar terms to the existing arrangements with a new area proposed as shown in Attachment A.

1.3 The Club has a stable membership, sound financial position and good relationships with other key users of the site. The proposed use is compatible with the agricultural nature of the site and generally consistent with the Nga Puna Wai and Canterbury Agricultural Park Management Plan.

1.4 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by an assessment of the number of people affected, the level of impact on those affected and there being no cost to Council as a result of Council entering into the licence.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Grants a licence to occupy to the Halswell Pony Club Inc over that area of land at the Canterbury Agricultural Park as shown in Attachment A to the report on the meeting agenda as area A and B, being approximately 12.8735ha and being part of the land described as Section 2 SO556827 and held in record of title 1010268.

2. Approves the licence for a period of 20 years including renewals at an annual rental set in accordance with the Council’s Sports Lease Charges Policy.

3. Authorises the Manager Property Consultancy to conclude negotiation and administer the terms and conditions of the lease.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The advantages of a licence to the club are that:

· The club provides an opportunity for young people to expand and develop an interest in horse riding, providing coaching and tuition within a structured environment.

· The Halswell Pony Club have a long history with Nga Puna Wai and Canterbury Agricultural Park and existing relationships with other users make them a suitable licensee.

· The new licence will provide certainty to the club and enable them to plan on going activities with confidence

3.2 The disadvantages are that it limits use of the land for other activities. This is not regarded as significant given the level of use created by the licence and the compatibility with the site.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Look for alternative use: not favoured as the existing use is compatible with existing users and use of the site generally.

4.2 Do nothing: results in uncertainty for the club and inability to plan future activities.

5. Detail Te Whakamahuki

The Property

5.1 The Council owns the “property” known as Canterbury Agricultural Park located on 102 Curletts Road shown below. It adjoins Ngā Puna Wai containing a wetland/stormwater retention basin and Ngā Puna Wai Sports Hub, further to the west.

5.2 The property comprises 38.2571 hectares which is described as Section 2 SO556827, contained in title 1010268 and held under s138 of the Local Government Act 2002. It is subject to the Ngā Puna Wai and Canterbury Agricultural Park Management Plan 2010 (amended 2015.)

5.3 The Canterbury Agricultural Park is the home of ‘The New Zealand Agricultural Show’ (the Show) run generally every year by the Canterbury Agricultural and Pastoral Association (CAPA) during ‘Show Week’ that is generally early November.

5.4 For the rest of the year the property is used by several groups:

· Canterbury Rugby League run their centralised weekly junior rugby league programme on site and there are a number of junior and intermediate sports fields set up for this purpose.

· CAPA lease the area around the side of the sale yards (the sale yards are owned by CAPA) and also manage the paddocks to the south east by way of sheep grazing.

· Canterbury Riding for the Disabled (CRDA) lease an area for indoor riding.

· The South Island German Shepherd League (SIGSL) have a clubrooms within the CAPA site as do the Halswell Pony Club (HPC).

· The land around the stockyards including the ‘Common’ marked B on Attachment A is used for various stock shows/events and community activities during the year such as the annual yearling horse sale.

The land is available through the Council booking system for event and casual bookings at a minimal fee for recovery of costs depending on the type of use.

The Halswell Pony Club

5.5 The Halswell Pony Club (HPC) has been established since 1953. It entered in to a licence with the Council in 2003 to operate a Pony Club on the adjoining land in Ngā Puna Wai. This was varied in 2012 to accommodate the new motorway. The remaining licence area was affected by the development of the stormwater retention basin and the new motorway in around 2015 that reduced the licence area and restricted access to and use of the site. The club have moved by informal agreement to the east end of the Park taking responsibility and use of jumps previously set up by ‘Eventing Canterbury’. The 2003 licence has now expired and this provides an opportunity to formalise the existing arrangements.

5.6 HPC is a branch of the Christchurch Pony Club that is in turn affiliated to the New Zealand Pony Club. The aim of pony clubs is to provide a grounding and motivation to young riders 5-25 years old as a basis on which to develop in the sport. Clubs provide tuition and coaching to club members with a certificate system run by the New Zealand Pony Club Association. This provides a structured framework for club members to gain qualifications in the sport with promotion of ideals such as sportsmanship citizenship and loyalty underpinning the activities.

5.7 HPC runs coaching rallies generally every second Sunday where coaching and tuition is provided from club members and experienced coaches including visiting Equestrian Sport New Zealand officials. Two to three annual equestrian competitions are held on site every year with participants from Canterbury and the South Island. Some permanent jumps are set up on site, and temporary jumps are set up as required. The jumps are used by other clubs from time to time.

5.8 Proposed licence

- Right of access to areas (comprising 12.8735 ha) marked A-B on Attachment A

- Level of use to be generally as per existing use: coaching rallies twice per month, 2-3 equestrian events per year, subject to exclusive use of the site by CAPA during the month of the show

- Term - 20 years divided into two terms

- Rent nominal (subject to any changes in Council policy for sports clubs and community groups).

5.9 Suitability as lessee

- Incorporated Society, member of NZPCA

- Regular and consistent membership

- Proven track record for use of the site

- Financial capacity to pay rent

Community Views and Preferences

5.10 The proposal to enter into a new licence with HPC was circulated on 9 July 2021 to key stakeholders who use Canterbury Agricultural Park and Ngā Puna Wai. There were no objections received and the proposal has received the support of existing users including CAPA who have advised that use of the site by the club provides diversity and attracts other events. The sharing of equipment is also described as being of benefit to other users. A public notice in accordance with section 138 Local Government Act was published in The Press on 13 October 2021. No responses were received.

5.11 A further round of consultation was undertaken in July 2022 comprising:

· Notice in public notices on Council web site 8 July 2022

· Section 138 notice in Press on 11 July 2022

· Sign advertising proposal on site - 12 July 2022

· Circulation of approximately 70 fliers to neighbouring properties - 12 July 2022

There was one email in support of the activity from a neighbour, no objections and no further responses. Staff consider that the two processes of consultation are sufficient in terms of consideration of community views and preferences taking into account the significance of the decision.

5.12 The decision affects the following wards/Community Board areas:

5.12.1 Waipuna-Halswell-Hornby-Riccarton Community Board.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 This report supports the Council's Long Term Plan (2021 - 2031):

6.1.1 Activity: Recreation, Sports, Community Arts and Events

· Level of Service: 7.0.3.1 Support citizen and partner organisations to develop, promote and deliver recreation and sport in Christchurch - 4,000 hours of staff support provided to community organisations .

Policy Consistency Te Whai Kaupapa here

6.2 The decision is consistent with Council’s Plans and Policies.

6.2.1 Sports Leasing Charges Policy

6.2.2 Leasing Council Property Policy – Dealing Unilaterally with incumbent tenant.

6.2.3 Nga Puna Wai and Canterbury Agricultural Park Management Plan 2010 (amended 2015.) Refer:

Goals 1-5

Objective 1, Policies 1.1-1.7

Objective 8, Policies 8.2-8.4

6.2.4 Physical Recreation and Sport Policy 2002

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.3 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value however the proposed activity is adjacent to the source of the Opawaho/Heathcote River which is a significant ancestral water body for Mana Whenua.

6.4 The decision therefore is considered to impact Mana Whenua, their culture and traditions. The proposal to grant a new licence was forwarded to Mahaanui Kurataiao Ltd for comment and no concerns were raised.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.5 The proposal to enter into a new licence does not have an impact on climate change as there is limited carbon footprint associated with the licencing itself. In terms of the activity associated with the licence: horse riding does have a negative climate impact in that it involves transport of horses in floats to the site. The central location of the site balances this impact to a degree in that it enables local activity with minimised travel.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.6 No significant accessibility issues arise as a consequence of this proposal.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – preparation of lease document, (to be recovered from tenant)

7.2 Maintenance/Ongoing costs – minimal (tenant responsibility)

7.3 Funding Source – tenant responsibility.

Other He mea anō

7.4 No other matters are applicable.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Local Government Act 2002: authority to enter into a lease pursuant to s138

8.2 Delegations – Parks (Part D – Sub Par 1 – Community Boards)

The Council has delegated to Community Boards the responsibility, duty, power etc. “To grant leases or licences for a maximum term of 35 years to any person or body over parks, and to authorise staff to sign all required documentation.”

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.3 The legal considerations are:

8.3.1 Correct application of provisions pursuant to 8.1-8.2 above

8.3.2 Local Government Act 2002- Dealing Unilaterally, Decision Making including consideration of community views

8.3.3 Local Government Act 2002 Act-Consultation pursuant to s138.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There is a risk that the HPC will lose membership and be unable to continue use of the site. The likelihood of this is low based on the clubs’ track record. The consequence is low in that the site will continue to be used by other organisations. Alternative additional use could be considered if required.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Halswell Pony Club Licence Areas	25

Additional background information may be noted in the below table:

Document Name	Location / File Link

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Felix Dawson - Leasing Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Rupert Bool - Manager Hagley Park

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizens & Community

Waipuna Halswell-Hornby-Riccarton Community Board

06 September 2022

9. School Patrol Crossings
Reference / Te Tohutoro:	22/1130003
Report of / Te Pou Matua:	Pana Togiaso, Project Manager, Pana.Togiaso@ccc.govt.nz
General Manager / Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning and Regulatory Services, jane.davis@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider:

1.1.1 Authorising the head teacher of St Bernadette’s Primary School, to appoint the appropriately trained persons to act as school patrols at the St Bernadette’s Primary School Kea school crossing point on Hei Hei Road.

1.1.2 Authorising the head teacher of Hornby Primary School, to appoint the appropriately trained persons to act as school patrols at the Hornby Primary School Zebra crossing point on Hei Hei Road.

1.1.3 Authorising the head teacher of Riccarton Primary School, to appoint the appropriately trained persons to act as school patrols at the Riccarton Primary School Zebra crossing point on Main South Road.

1.2 This report has been written to consider options to improve the safety of students crossing outside St Bernadette’s School and Hornby Primary School in Hei Hei Road, and at Riccarton Primary School on Main South Road.

1.3 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Pursuant to the powers vested in the Christchurch City Council by section 8.3(1) of the Land Transport Rule - Traffic Control Devices 2004 (Rule 54002), and by the Local Government Act 1974 and 2002, authorises the Board of Trustees of St Bernadette’s Primary School, to appoint the appropriately trained persons to act as school patrols at the St Bernadette’s Primary School Kea school crossing point as indicated in drawing SK120 dated 25/07/2019 in Attachment A, page 1 of the agenda report.

2. Pursuant to the powers vested in the Christchurch City Council by section 8.3(1) of the Land Transport Rule - Traffic Control Devices 2004 (Rule 54002), and by the Local Government Act 1974 and 2002, authorises the Board of Trustees of Hornby Primary School, to appoint the appropriately trained persons to act as school patrols at the Hornby Primary School Zebra school crossing point as indicated in drawing SK119 dated 25/07/2019 in Attachment A, page 2 of the agenda report.

3. Pursuant to the powers vested in the Christchurch City Council by section 8.3(1) of the Land Transport Rule - Traffic Control Devices 2004 (Rule 54002), and the Local Government Act 1974 and 2002, authorises the Board of Trustees of Riccarton Primary School, to appoint the appropriately trained persons to act as school patrols at the Riccarton Primary School Zebra school crossing point as indicated in drawing SK136 dated 25/07/2019 in Attachment A, page 3 of the agenda report.

4. Revokes any previous resolutions pertaining to traffic controls and parking or stopping restrictions made pursuant to any bylaw to the extent that they are in conflict with the traffic controls and parking or stopping restrictions described in 1, 2, and 3 above.

5. Approves that these resolutions take effect when the traffic control devices that evidence the restrictions described in1-4 are in place (or removed in the case of revocations).

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The construction of the crossing points was approved as part of the Major Cycleway (MCR) South Express project however the resolutions for that project missed the approval of authorisations for the schools to operate the school patrols.

3.2 The Kea crossing outside St Bernadette’s School in Hei Hei Road is a new crossing and the infrastructure was incorporated in the contract for the MCR.

3.3 The school patrols on the Zebra crossings outside Hornby Primary School on Hei Hei Road and outside Riccarton Primary School on Main South Road were existing prior to the MCR South Express construction and have been reinstated. The MCR project revoked all resolutions however the resolution to reinstate the school patrol authorisations was inadvertently omitted.

3.4 The additional visibility to motorists of the school crossings provided by the signage, and by the controls over children crossing the road while the school patrols operate, increases the safety for users of the crossings.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 The alternative is to not authorise the operation of the school patrols at St Bernadette’s School, Riccarton Primary School, and Hornby Primary School.

4.2 If the school patrols are not authorised it is expected that school children would still cross at the current locations but without the additional protection that the school patrols provides.

4.3 The alternative options to not approve the school patrols would increase risk to students and persons crossing the carriageway during peak school activity hours.

5. Detail Te Whakamahuki

5.1 Consultation on the geometric design and associated road markings was undertaken as part of the MCR South Express.

5.2 The schools have been consulted and they are all keen to operate the school patrols. No further consultation is required.

5.3 The decision affects the following wards/Community Board areas:

5.3.1 Waipuna Halswell-Hornby-Riccarton Community Board.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 School controlled crossings support the following Council Strategic Priorities:

6.1.1 Enabling active and connected communities to own their future

6.1.2 Meeting the challenge of climate change through every means available

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Transport

· Level of Service: 10.5.1 Limit deaths and serious injury crashes per capita for cyclists and pedestrians - <= 12 crashes per 100,000 residents

Policy Consistency Te Whai Kaupapa here

6.3 The decision is consistent with Council’s Plans and Policies.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture and traditions.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.5 The proposal does not have any significant impact upon carbon emissions and climate change. The authorisation of the school patrols increases safety and encourages active transport options of walking and cycling.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.6 The proposal is expected to improve accessibility by providing a supervised crossing point for students crossing to and from St Bernadette’s Primary School and Hornby Primary School on Hei Hei Road, and Riccarton Primary School on Main South Road.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1 Cost to Implement – No additional funding required, all signage and markings have been provided as part of the MCR South Express project

7.2 Maintenance/Ongoing costs – No additional costs over and above those reported as part of the MCR South Express project approval.

7.3 Funding Source - CPMS 47031 Major Cycleway South Express Route (Section 2).

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1 The statutory power used to undertake proposals as contained in this report is under the Local Government Act 2002.

8.2 The authorisation to operate a school patrol must comply with the Land Transport Rule: Traffic Control Devices 2004.

8.3 The decisions within this report falls within the Community Board’s Delegation.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.4 There is no other legal context, issue or implication relevant to this decision.

8.5 This report has not been reviewed and approved by the Legal Services Unit

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 If these school patrols are not approved the additional safety for school children provided by the operation of the school patrol will not be achieved.

Attachments / Ngā Tāpirihanga

No.	Title	Page
a ⇩	Appendix A - School Patrol Crossings	31

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Pana Togiaso - Project Manager

Sharon O'Neill - Programme Manager Transport Capital Programme

Approved By

Jacob Bradbury - Manager Planning & Delivery Transport

Lynette Ellis - Head of Transport & Waste Management

Waipuna Halswell-Hornby-Riccarton Community Board

06 September 2022

10. Board representative to mediation on an appeal regarding Plan Change 4: Short-term accommodation
Reference / Te Tohutoro:	22/1063484
Report of / Te Pou Matua:	Faye Collins – Community Board Adviser faye.collins@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson – General Manager Citizens and Community Mary.Richardson@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider the appointment of Board representation for mediation on an appeal regarding Plan Change 4: Short-term accommodation.

1.2 This report is staff generated to provide continuity with the Board’s existing liaison representation arrangements and links with local community groups and organisations.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Appoints persons as its representatives for mediation on an appeal regarding Plan Change 4: Short-term accommodation with authority to agree to a settlement or any subsequent negotiations. The appointment to apply for the duration of the mediation process and any subsequent negotiations.

2. Notes that the appointment is made to the persons named in 1. in their personal capacity not their capacity as a Board member and is not dependent on the persons being re-elected to the Board.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

Proposed Plan Change 4: Short-term accommodation submission

3.1 Proposed Plan Change 4: Short-term accommodation, proposing a change to the resource consent requirements for visitor accommodation in a house or unit in most residential, rural and papakāinga zones (particularly where a host is not living on the premises) was notified in September 2020. At its meeting on 13 October 2020 the Board’s Submissions Committee decided to exercise its delegated authority to complete and lodge a submission on Proposed Plan Change 4 on behalf of the Board. The submission was subsequently drafted and lodged by the closing date (see attachment A).

3.2 The hearing of the Plan Change, originally scheduled for May 2021 was, at the request of the Council, adjourned to allow time for additional evidence to be produced and Board representatives spoke to the submission at the hearing in October 2021.

3.3 The Council decided at its meeting on 31 March 2022 to adopt the Panel’s recommendation that the plan change be approved with some modification.

3.4 Airbnb Australia Pty Limited subsequently appealed the decision.

3.5 The Board has advised the court that it wishes to be a party to the proceedings and has agreed to participate in mediation. The Environment Court is currently looking at 3-4 October as a date for mediation.

4. Context / Background / Te Horopaki

Board representation for mediation

4.1 The Community Board will need to appoint a representative or representatives to attend the mediation, and the representative will need to have authority to agree to any settlement proposed. (See section 268A of the Resource Management Act 1991.

4.2 Due to the proximity of the date of the upcoming triennial general elections (8 October 2022) to the expected mediation on 3-4 October legal advice was sought on the representation and is incorporated into the advice below.

4.3 As there is no definition of representative in the Resource Management Act 1991 opinion it is open to the Board to appoint a current Board member or another person who is not a Board member to be the Board’s representative.

4.4 If the Board appoints a current Board member or members as its representative/s, the appointment should be of the person as the representative, and not that person in their capacity as a board member. This is so that a current Board member appointed as a representative is not re-elected or if there is mediation during the period in October when current members who are re-elected cannot act as Board members (from the date of the public noticed declaring the final election result until the first meeting of the Board where the member takes his or her declaration) the appointee can still continue to represent the Board at mediation. Any resolution should simply appoint the person as the representative, and note that the appointment is not made in that person’s capacity as a board member and is not dependent on the person being re-elected to the Board.

4.5 Appointment should be made until the mediation process and any subsequent negotiations are completed (this may be after the elections), and as noted above, the representative will need authority to agree to the settlement or any subsequent negotiations.

Attachments / Ngā Tāpirihanga

No.	Title	Page
a ⇩	Board Submission - Proposed Plan Change 4 Short-term accommodation	38

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author	Faye Collins - Community Board Advisor
Approved By	Matthew Pratt - Manager Community Governance, Halswell-Hornby-Riccarton

Waipuna Halswell-Hornby-Riccarton Community Board

06 September 2022

11. Summer with your Neighbours 2022-23
Reference / Te Tohutoro:	22/1109521
Report of / Te Pou Matua:	Noela Letufuga, Support Officer, noela.letufuga@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens and Community, mary.richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider applications received for the Summer with your Neighbours 2022-23 Fund and to allocate funding as appropriate.

1.2 The Board allocated $4,500 to this fund at its meeting held on Tuesday 2 August, 2022.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Allocates its Summer with your Neighbours 2022-23 Fund as follows:

	Applicant	Activity	No. Attending	Recommendation
1	Barry White Fuchsia Place & Surrounds Neighbourhood Support Group	Summer BBQ	40	$100
2	Nigel South	Neighbourhood get-together	150	$200
3	Helen Johnstone	Neighbourhood BBQ	50	$125
4	Vicky Mills	Street BBQ	30	$75
5	Joan Markham	Neighbourhood BBQ	25-30	$75
6	Mike Bryce, Old Red Barn Residents Group	Community gathering	80-100	$200
7	Anna Alrutz	Neighbourhood get-together	45	$115
8	Preet Kour	Neighbourhood picnic	10-14	$75
9	Viviane Marques	Community gathering	50	$125
10	Kerry Miller	Neighbourhood BBQ	29	$75
11	Brad Flavall	Neighbourhood BBQ	30-45	$100
12	Tim & Trish Joyce	Street BBQ	50-60	$150
13	Arthur Phillips	Neighbourhood BBQ	80-100	$200
14	Isabel Ross	Summer BBQ	30	$75
15	Lauren & Joan Boyer	Pot luck afternoon tea	22-26	$75
16	Mike Sanford	Neighbourhood BBQ	26	$75
17	Kevin Bennett	Street BBQ	30	$75
18	Margaret Murray	Neighbourhood BBQ	20-30	$75
19	Barbara Tie	Street Gathering Lunch	40	$100
20	Kathy Cowan	BBQ get-together	30-35	$90
21	Richard Meekin, Antonia Place Neighbourhood Group	Street BBQ	25	$75
22	Shirley Poppelwell	Potato competition judging and BBQ	24	$50
23	Yvette Cleall	Street BBQ	50	$125
24	Jeremy Dickson	Community BBQ	40-50	$125
25	Una Raleqe, Canterbury Fiji Social Services Trust	Community shared meal	50	$125
26	Carmel Gulliver	Iona Place Christmas in the Park	20	$75
27	Michelle Grant	Neighbourhood get-together	120-150	$150
28	Alex McMillan	Neighbourhood sausage sizzle and get-together	60	$150
29	April Greaves, Bamber Crescent Neighbourhood Group	Pot luck BBQ lunch	50	$125
30	Marc Duff, Greater Hornby Residents' Association	Two park pop up BBQs	400	$200
31	Angelena Pedersen	Neighbourhood afternoon tea	35	$90
			Total	$3,470

2. Notes that the granted funds are to be used towards food items, non-alcoholic drinks or invitation/advertising costs only.

3. Re-opens Summer with your Neighbours 2022-23 applications for the Halswell-Hornby-Riccarton area to allow for the remaining unallocated funding and any unspent funding by funding recipients noted in Resolution 1, to be applied towards events that meet the Summer with your Neighbours criteria.

4. Delegates authority to the Manager Community Governance (Waipuna Halswell-Hornby-Riccarton) to consider and make decisions on late applications received for the Summer with your Neighbours 2022-23 Fund in accordance with the fund criteria, and to approve grants up to a maximum of $200 per application.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of Strengthening Communities. It will provide a strong sense of community, active participation in civic life, safe and healthy communities, celebration of our identity through arts, culture, heritage and sport, valuing the voices of children and young people.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of its Summer with your Neighbours Fund.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At its meeting on 2 August 2022, the Waipuna Halswell-Hornby-Riccarton Community Board resolved to allocate $4,500 from its 2022-23 Discretionary Response Fund to its 2022-23 Summer with your Neighbours Fund.

3.7 Summer with your Neighbours is about bringing people closer together and celebrating the unique and diverse mix of each neighbourhood.

3.8 Local community groups and previous applicants were sent information inviting them to apply for Summer with your Neighbours funding as allocated by the Board.

3.9 Summer with your Neighbours will run from 22 October 2022 to 31 March 2023. Applications for funding opened on 15 July 2022 and closed at 5pm on Friday 12 August 2022.

3.10 By the closing date, 32 applications were received. One late application was received after the closing date and one applications was withdrawn as it was deemed more suitable to other funding sources and will be presented to the Board as applicable.

The applications were assessed to ensure that they meet the guidelines for Summer with your Neighbours events.

3.11 Staff recommendations were based on the following, in order to maintain consistency over the allocation of recommendations:

· A city-wide formula of $2.50 per person has been applied as a consistent approach to applications.

· A minimum of $75 and a maximum of $200 per event was applied to all applicants.

· Where two approximate attendee numbers have been noted, recommendations are based on the higher approximate figure.

· When the requested amount is less than the $2.50 per head formula, the requested amount is what has been recommended.

3.12 Organisers of events that are scheduled to take place in a public spaces situated within an alcohol ban area, will be notified of the ban requirements.

3.13 A matrix outlining the applications and staff recommendations is attached (Attachment A), along with the Summer with your Neighbours Guidelines (Attachment B) that accompany the application details.

3.14 Late applications may come in from community members who were not in a position to apply earlier, therefore staff are recommending that the funding unallocated at this meeting and or unspent funding by Summer with your neighbours 2022-23 recipients noted in Resolution 1 of the Officer Recommendations, be made available to fund these late applications where appropriate with delegation to the Community Governance Manager to approve funding for any of these applications.

The Halswell-Hornby-Riccarton community could be advised of the ongoing opportunity to apply for funding towards neighbourhood events.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Summer with your Neighbours 2022-23 Matrix	45
b ⇩	Summer with your Neighbours 2022-23 Guidelines	46

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author	Noela Letufuga - Support Officer
Approved By	Matthew Pratt - Manager Community Governance, Halswell-Hornby-Riccarton

Waipuna Halswell-Hornby-Riccarton Community Board

06 September 2022

12. Waipuna Halswell-Hornby-Riccarton Discretionary Response Fund 2022-23 - Halswell Bowling Club Incorporated, American Football Canterbury Incorporated, Avon Sequence Dancers
Reference / Te Tohutoro:	22/1092171
Report of / Te Pou Matua:	Sam Savage, Community Recreation Advisor, sam.savage@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens and Community, mary.richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider an application for funding from its 2022/23 Discretionary Response Fund from the organisations listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00064758	Halswell Bowling Club Incorporated	Green Development Project	$15,000	$15,000
00064722	American Football Canterbury Incorporated	AFC Youth, Varsity and Senior Seasons	$12,000	$2,000
00064744	Avon Sequence Dancers	Another year of Avon Sequence Dancing	$3,000	$900

1.2 There is currently a balance of $172,193 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves a grant of $15,000 from its 2022-23 Discretionary Response Fund to Halswell Bowling Club Incorporated towards the Green Development Project.

2. Approves a grant of $2,000 from its 2022-23 Discretionary Response Fund to American Football Canterbury Incorporated towards the AFC Youth, Varsity and Senior Season.

3. Approves a grant of $900 from its 2022-23 Discretionary Response Fund to Avon Sequence Dancers towards Another Year of Avon Sequence Dancing.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of Te Haumoko Te Whitingia Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2022/23 Discretionary Response Fund is as below.

Total Budget 2022/23	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$241,193	$69,000	$172,193	$154,293

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrices provide detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Waipuna Halswell-Hornby-Riccarton Discretionary Response Fund 2022/23 - Decision Matrix - Halswell Bowling Club Incorporated and American Football Canterbury Incorporated	50
b ⇩	Waipuna Halswell-Hornby-Riccarton Discretionary Response Fund 2022/23 - Decision Matrix - Avon Sequence Dancers	52

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author	Sam Savage - Community Recreation Advisor
Approved By	Matthew Pratt - Manager Community Governance, Halswell-Hornby-Riccarton

Name	Subject
Greater Hornby Residents' Association	Hornby Youth Disco
Kim Moss and Liz Gordon, local residents	Portable camera unit

7. Correspondence - Greater Hornby Residents' Association and Kim Moss and Liz Gordon, local residents
Reference / Te Tohutoro:	22/1089310
Report of / Te Pou Matua:	Faye Collins, Community Board Advisor, faye.collins@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens and Community, mary.richardson@ccc.govt.nz