Agenda of Waipapa Papanui-Innes Community Board

Waipapa Papanui-Innes Community Board

19 August 2022

Unconfirmed

Waipapa

Papanui-Innes Community Board

Open Minutes

Date: Friday 15 July 2022

Time: 9.31am

Venue: Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

Present

Chairperson

Deputy Chairperson

Members

Emma Norrish (via audio-visual link)

Simon Britten

Pauline Cotter

Mike Davidson

Ali Jones

Emma Twaddell

Emma Pavey

Manager Community Governance, Papanui-Innes

941 5107

emma.pavey@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

The Chairperson joined the meeting via audio-visual link and had arranged that Deputy Chairperson, Simon Britten, assume the chair for the meeting.

Karakia Tīmatanga: Simon Britten

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

There were no apologies.

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved PICB/2022/00054

That the minutes of the Waipapa Papanui-Innes Community Board meeting held on Friday, 17 June 2022 be confirmed.

Pauline Cotter/Mike Davidson Carried

4. Public Forum Te Huinga Whānui

Part B

There were no public forum presentations.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

The Board moved Item 9 forward in the meeting order to be considered next.

9. Mairehau Drain Timber Lining Renewal Tree Removals
	Board Comment The Board accepted the Officer Recommendations, and additionally requested that staff in this instance work with any property owner in the affected part of Aylesford Street losing a tree from the front of their property, who wished to take up the offer of a fruit tree for another part of their property. In response to a Board request, staff had signalled they could arrange this as a goodwill gesture if a property losing trees wished to have a fruit tree. In requesting that a fruit tree be offered to relevant home owners, the Board acknowledged reasonable parameters to the gesture would follow to be determined by staff, broadly that it would be: a single fruit tree for each property losing one or more trees (i.e. not like-for-like replacement); a species readily available and reasonably priced; kept well away from the drain; and the home owner would need to be responsible for planting and maintenance. The Board also noted that the Council’s Tree Policy will be followed by staff, which will see each tree removed replaced with a minimum of two trees within suitable alternative local sites. The Board requested that staff provide a memo on the locations of the replacement trees in terms of their proximity to the removals in accordance with the Tree Policy.
	Officer Recommendations Ngā Tūtohu That the Waipapa Papanui-Innes Community Board: 1. Approve the removal of 21 healthy and structurally sound trees for the Mairehau Drain Timber Lining Renewal works to proceed. 2. Be advised regarding the removal of 16 trees under staff delegations.
	Community Board Resolved PICB/2022/00055 Part C That the Waipapa Papanui-Innes Community Board: 1. Approves the removal of 21 healthy and structurally sound trees for the Mairehau Drain Timber Lining Renewal works to proceed. 2. Be advised regarding the removal of 16 trees under staff delegations. 3. Requests that staff work with any property owner losing a tree from the front of their property wishing to take up the offer of a fruit tree for another part of their property under conditions to be determined by staff. 4. Notes that the Council’s Tree Policy will be complied with to replace each tree removed with a minimum of two trees within suitable alternative local sites (with the Board to be informed of the replacement locations via a memo). Ali Jones/Emma Norrish Carried

7. MacFarlane Park Centre - Gift of Building and Granting of Ground Lease to Shirley Community Trust
	Board Comment The Board accepted the Officer Recommendations essentially without change, except for some amendments in the form of the resolutions under advice so that the negotiating and administering authorisations to the Manager Property Consultancy as per Officer Recommendation 3 should apply to both the ground lease conditionally resolved by the Board, and the gift of the building recommended to the Council. Changes to Officer Recommendations 1 and 2 were similarly matters of form to ensure the division of the resolutions into decisions under delegation and recommendations to the Council. Both reflected that the former (i.e. the grant of the ground lease) is conditional upon the Council agreeing to the latter (i.e. unilateral dealing with Shirley Community Trust (SCT) to gift them the building). The Board acknowledged the original gift of the building to the Council from the Lions Clubs International Foundation, and also acknowledged the work of SCT supported by its use and operation of the building, recognising that representatives of those bodies were in attendance at the meeting. Separately circulated staff advice was repeated at the meeting that SCT have been involved throughout the process of developing the proposal and report. As such they are fully aware of the ongoing annual and planned work costs identified in Attachment B of the report and the requirement that the gift of the building is on the basis that it will be at no cost to the Council moving forward. References in the report to SCT assuming the responsibility and having the capacity to carry out the required maintenance and repair were noted.
	Officer Recommendations Ngā Tūtohu That the Waipapa Papanui-Innes Community Board: 1. Recommends that Council: a. Agrees to depart from policy and deal unilaterally with Shirley Community Trust (SCT); b. Agrees to gift the MacFarlane Park Centre at 19A Acheson Avenue to SCT for the sum of $1 (the gift being conditional on Council having a first right of refusal option to take back the building from SCT Trust at the sum of $1) and; 2. Conditional on recommendation 1a and 1b, grants a ground lease over that part of the land parcel described as Pt Lot 2 DP 17482 (herein referred to as 19A Acheson Avenue) shown as Areas A and B on the lease plan below in paragraph 5.9 for a period of 33 years, including rights of renewal, at a rental to be determined in accordance with the Council’s policy for setting rentals to community and sports organisations occupying parks or reserves. 3. Authorise the Manager Property Consultancy to negotiate, conclude and administer all the agreements necessary to facilitate recommendations 1 and 2 above on terms and conditions acceptable to him, and in doing so make any decisions necessary to give effect to this.
	Community Board Resolved PICB/2022/00056 Part C That the Waipapa Papanui-Innes Community Board: 1. Approves the granting of a ground lease over that part of the land parcel described as Pt Lot 2 DP 17482 (referred to as 19A Acheson Avenue, and shown as Areas A and B on the lease plan found in paragraph 5.9 of the report) for a period of 33 years, including rights of renewal, at a rental to be determined in accordance with the Council’s policy for setting rentals to community and sports organisations occupying parks or reserves. 2. Agrees that the approval given in resolution 1 above shall be conditional upon the Council agreeing to: a. depart from policy and deal unilaterally with Shirley Community Trust (SCT); and b. gift the MacFarlane Park Centre at 19A Acheson Avenue to SCT for the sum of $1 (the gift being conditional on Council having a first right of refusal option to take back the building from SCT Trust at the sum of $1). 3. Authorises the Manager Property Consultancy to negotiate, conclude and administer all the agreements necessary to facilitate resolution 1 above on terms and conditions acceptable to him, and in doing so make any decisions necessary to give effect to this. Pauline Cotter/Mike Davidson Carried

Community Board Decided PICB/2022/00057

Part A

That the Waipapa Papanui-Innes Community Board recommends that the Council:

1. Agrees to depart from policy and deal unilaterally with Shirley Community Trust (SCT).

2. Agrees to gift the MacFarlane Park Centre at 19A Acheson Avenue to SCT for the sum of $1 (the gift being conditional on Council having a first right of refusal option to take back the building from SCT Trust at the sum of $1).

3. Notes that the above resolutions fulfil the condition on which the Waipapa Papanui-Innes Community Board has approved: the granting of a ground lease over that part of the land parcel described as Pt Lot 2 DP 17482 (referred to as 19A Acheson Avenue, and shown as Areas A and B on the lease plan found in paragraph 5.9 of the report) for a period of 33 years, including rights of renewal, at a rental to be determined in accordance with the Council’s policy for setting rentals to community and sports organisations occupying parks or reserves.

4. Authorises the Manager Property Consultancy to negotiate, conclude and administer all the agreements necessary to facilitate these resolutions above on terms and conditions acceptable to him, and in doing so make any decisions necessary to give effect to this.

Pauline Cotter/Mike Davidson Carried

8. Sherborne Street near Canon Street - Proposed Parking and U-Turn restrictions
	Board Comment The Board accepted the Officer Recommendations, but noted that the proposed ‘no U-turn’ at the south end of the proposed scheme was technically still on the adjacent Community Board’s side of the jurisdictional boundary running down the centre of Canon Street. Therefore the Board resolved to support approval by the Linwood-Central-Heathcote Board of the Officer Recommendation pertaining to that ‘no U-turn’, receiving advice that entailed its resolution 4 should be phased accordingly as supporting approval, rather than approving, the proposed ‘no U-turn’. *Secretarial Note:* As recorded in the last Item further below, later in the meeting staff gave fresh advice that resolution 3 of this Item describes the ‘no U-turn’ at the south end of the scheme, as the one ‘from Sherborne Street north approach’; contrary to the abovementioned advice when initially considered that resolution 4 describes that ‘no U-turn’. At that later point in the meeting, the Board altered, pursuant to Standing Order 19.5, resolutions 3 and 4 of this Item, reversing appropriately which ‘no U-turn’ was approved by the Board, and which was supported for approval by the adjacent Board. The below resolutions show this alteration resolved later in the meeting.
	Officer Recommendations Ngā Tūtohu That the Waipapa Papanui-Innes Community Board: 1. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic & Parking Bylaw 2017, that the parking of vehicles be restricted to a maximum period of 10 minutes, on the north west side of Sherborne Street, commencing at a point 25 metres north of its intersection with Canon Street and extending in a northern direction for a distance of 16 metres. 2. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic & Parking Bylaw 2017, that the stopping of vehicles is prohibited at any time, on the south west side of Sherborne Street commencing at a point 41 metres north west of its intersection with Canon Street and extending in a northerly direction for a distance of 8 metres. 3. Approves that in accordance with Clause 17 of the Christchurch City Council Traffic and Parking Bylaw 2017, the U-turn movement from Sherborne Street north approach at the intersection of Canon Street be prohibited, as shown on Attachment A. 4. Approves that in accordance with Clause 17 of the Christchurch City Council Traffic and Parking Bylaw 2017, the U-turn movement from Sherborne Street south approach at the intersection of Canon Street be prohibited, as shown on Attachment A. 5. Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 1-4 above. 6. Approve that these resolutions take effect when the signage and road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).
	Community Board Resolved PICB/2022/00058 Part C That the Waipapa Papanui-Innes Community Board: 1. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic & Parking Bylaw 2017, that the parking of vehicles be restricted to a maximum period of 10 minutes, on the north west side of Sherborne Street, commencing at a point 25 metres north of its intersection with Canon Street and extending in a northern direction for a distance of 16 metres. 2. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic & Parking Bylaw 2017, that the stopping of vehicles is prohibited at any time, on the south west side of Sherborne Street commencing at a point 41 metres north west of its intersection with Canon Street and extending in a northerly direction for a distance of 8 metres. 3. Supports approval ~~Approves~~ that in accordance with Clause 17 of the Christchurch City Council Traffic and Parking Bylaw 2017, the U-turn movement from Sherborne Street north approach at the intersection of Canon Street be prohibited, as shown on Attachment A of the report.* 4. Approves that ~~Supports approval~~ in accordance with Clause 17 of the Christchurch City Council Traffic and Parking Bylaw 2017, the U-turn movement from Sherborne Street south approach at the intersection of Canon Street be prohibited, as shown on Attachment A of the report.* 5. Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 1-4 above. 6. Approve that these resolutions take effect when the signage and road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations). Ali Jones/Emma Twaddell Carried * Alteration made later in the meeting in accordance with Standing Order 19.5 – refer last Item below.

Item 9, Mairehau Drain Timber Lining Renewal Tree Removals, was considered out of order above.

10. Waipapa Papanui-Innes Community Board - Establishment of the 2022-23 Youth Development Fund and Summer with Neighbours Discretionary Response Fund application.

Community Board Resolved PICB/2022/00059 (Original Officer recommendations accepted without change)

Part C

That the Waipapa Papanui-Innes Community Board:

1. Approves the transfer of $3,000 from its 2022-23 Discretionary Response Fund to establish the Waipapa Papanui-Innes Positive Youth Development Fund.

2. Apply the following criteria and decision making process for its 2022-23 Youth Development Fund:

a. Agree to transfer the delegation from the Community Board to the Community Governance Manager to approve grants from the Youth Development Fund of up to $350.

b. Review and approve the current standardised fund criteria in the matrix.

3. Approves an allocation of $3,500 from its 2022-23 Discretionary Response Fund towards ‘Summer with your Neighbours 2022-23’.

Emma Norrish/Ali Jones Carried

11. Waipapa Papanui-Innes 2021-22 Positive Youth Development Fund Application - Ava Madeline White

Community Board Resolved PICB/2022/00060 (Original Officer recommendations accepted without change)

Part C

That the Waipapa Papanui-Innes Community Board:

1. Approves a grant of $500 from its 2021-22 Youth Development Fund to Ava Madeline White towards representing New Zealand as part of the U21 Women’s team at the ICF Canoe Polo World Championships in Saint–Omer France and the Junior International Championships in Belfast, Northern Ireland from 16 July – 24 August 2022.

Ali Jones/Simon Britten Carried

12. Waipapa Papanui-Innes Community Board - Meeting Schedule 2022

Board Comment

The Board essentially accepted the Officer Recommendations without change, since it selected from the scheduling options presented in the report, opting for Option A, which was to amend the start time of the remaining formal Board meetings for the term on 19 August 2022 and 2 September 2022 to 9am.

Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes Community Board:

1. Consider amending the start time of their remaining formal meetings to one of the following options:

a. Option A:

Date	Time	Location
Friday 19 August 2022	9am	Board Room, Papanui Service Centre, Corner Langdons Road and Restell Street, Papanui
Friday 2 September 2022	9am	Board Room, Papanui Service Centre, Corner Langdons Road and Restell Street, Papanui

b. Option B:

Date	Time	Location
Friday 19 August 2022	9.30am	Board Room, Papanui Service Centre, Corner Langdons Road and Restell Street, Papanui
Friday 2 September 2022	9.30am	Board Room, Papanui Service Centre, Corner Langdons Road and Restell Street, Papanui

Community Board Resolved PICB/2022/00061

Part C

That the Waipapa Papanui-Innes Community Board:

1. Amends the start time of the remaining formal Board meetings for the term on 19 August 2022 and 2 September 2022 to 9am (Option A).

Emma Norrish/Ali Jones Carried

13. Waipapa Papanui-Innes Community Board Area Report - July 2022
	Board Comment The Board received the Area Report for the month. Referring to the section on alcohol licence applications in the Board area, and noting that the application by Pari International Limited for a new Off-Licence for premises at 565 Barbadoes Street, St Albans, to be known as ‘Liquor Spot Edgeware’, may proceed to a hearing on a date yet to be set down, which could be in the new electoral term, the Board resolved to delegate authority to the Chairperson of this (and the successor) Board as applicable at the time to seek leave for the Board for the area to participate in the hearing process. This prospective participation under section 202(2)(b) of the Sale and Supply of Alcohol Act 2012 was considered pursuant to the delegation from the Council that Community Boards may utilise the option bestowed from a territory authority to request permission from the Chair of the District Licensing Committee to be heard. It was agreed the Board Chairperson at the time may appoint one or more Board members to deliver approved filings (submissions) on behalf of the Board at the hearing.
	Officer Recommendations Ngā Tūtohu That the Waipapa Papanui-Innes Community Board: 1. Receive the Waipapa Papanui-Innes Community Board Area Report for July 2022.
	Community Board Resolved PICB/2022/00062 Part B That the Waipapa Papanui-Innes Community Board: 1. Receive the Waipapa Papanui-Innes Community Board Area Report for July 2022. 2. Delegates authority to the Chairperson of this Board for this electoral term, and to the Chairperson of the (successor) Waipapa Papanui-Innes-Central Community Board in the next electoral term: a. to seek the leave of the Chairperson of the Christchurch District Licensing Committee for the (current or successor) Board to appear and be heard under section 204(2)(b) of the Sale and Supply of Alcohol Act 2012 at the hearing of the application by Pari International Limited for a new Off-Licence for premises at 565 Barbadoes Street, St Albans, to be known as ‘Liquor Spot Edgeware’; b. to approve any filings on behalf of the Board in this matter; and c. to appoint one or more Board members to appear and be heard, on behalf of the (current or successor) Board, in this matter. Pauline Cotter/Emma Twaddell Carried

14. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

There was information exchanged between the Board members at this meeting as follows:

14.1 Edgeware Road Drainage outside Edgeware Village

The recent significant rain event was acknowledged, particularly in relation to the surface flooding experienced as a result in the Edgeware area. The Board noted that a broken pipe has been identified outside Peter Timbs Butchers’ location in Edgeware Village and requested that information be provided at an upcoming briefing on what the response from staff has been to this issue, and what has been expected of the business in terms of investigation of the issue, and why. Clarification of any further information specifically sought by the Board at the briefing to be separately advised to staff with more detail.

14.2 Street Garden Maintenance

There was an exchange around observations of unfinished street landscaping and maintenance issues with what landscaping there is, including in respect of litter, around the northern stretch of Cranford Street, around Westminster Street on the Courtenay Street side, and more broadly within the Board area, particularly where there are recent plots created around road infrastructure.

14.3 Community Boardroom Signage

It was requested the ‘Papanui-Innes’ signage in the Boardroom be updated to include ‘Waipapa’, which led to discussion of options for whether the lengthy title of ‘Waipapa Papanui-Innes-Central Community Board’ will be displayed next term, with indication that that discussion will be had with the new Board, though information will come to this Board on refurbishments affecting the building interior this term.

14.4 Paving Issue on Trafalgar Street (Edgeware Road End)

It was suggested that the paving on Trafalgar Street (at the Edgeware Road end) has been put back incorrectly (not to its original state) after recent works and is starting to fall apart.

8A. Alteration of Previous Resolutions (under Item 8) at the Meeting

Before the close of the meeting, the Board received fresh information from staff that resolutions 3 and 4 carrried under Item 8, Sherborne Street near Canon Street - Proposed Parking and U-Turn restrictions, at the meeting would be more properly reversed as to which might be approved by this Community Board and which might be supported as within the adjacent Community Board’s jurisdiction for their approval.

Pursuant to Standing Order 19.5, the Board then considered altering its previous resolutions 3 and 4 under Item 8 at the meeting so as to approve the latter prohibition of the relevant U-turn movement, being within its jurisdiction, and to support the adjacent Community Board approving the former prohibition of the other U-turn movement, being within that Board’s jurisdiction, should it so resolve when staff take a report to that Board.

The required level of agreement under Standing Order 19.5 (i.e. 75 per cent) among the members present and voting was met for the alteration to previous resolutions 3 and 4 under Item 8 to be resolved, and so they were made accordingly (as shown in Item 8 above, with the other resolutions under Item 8 unaltered).

Community Board Resolved PICB/2022/00063

Part C

That the Waipapa Papanui-Innes Community Board:

1. Alters, pursuant to Standing Order 19.5, resolutions 3 and 4 under the above Item 8, Sherborne Street near Canon Street - Proposed Parking and U-Turn restrictions, as follows:

3. Supports approval ~~Approves~~ that in accordance with Clause 17 of the Christchurch City Council Traffic and Parking Bylaw 2017, the U-turn movement from Sherborne Street north approach at the intersection of Canon Street be prohibited, as shown on Attachment A of the report.

4. Approves that ~~Supports approval~~ in accordance with Clause 17 of the Christchurch City Council Traffic and Parking Bylaw 2017, the U-turn movement from Sherborne Street south approach at the intersection of Canon Street be prohibited, as shown on Attachment A of the report.

Ali Jones/Emma Twaddell Carried Unanimously

Karakia Whakamutunga: Simon Britten

Meeting concluded at 10.22am.

CONFIRMED THIS 19^th DAY OF AUGUST 2022

Emma Norrish

Chairperson

Waipapa Papanui-Innes Community Board

19 August 2022

7. Averill Street Proposed P3 Parking Restrictions
Reference / Te Tohutoro:	22/851622
Report of / Te Pou Matua:	Wayne Anisy, Traffic Engineer, wayne.anisy@ccc.govt.nz
General Manager / Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning & Regulatory Services, jane.davis@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipapa Papanui-Innes Community Board to consider approval of the proposed P3 and No Stopping restrictions on Averill Street as shown on Attachment A.

1.2 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

1.3 The community engagement and consultation outlined in this report reflect the assessment.

1.4 The recommended option is to install a three minute parking area and No Stopping restrictions in accordance with Attachment A. The length of No Stopping in this option is the minimum length needed to provide suitable lane widths, and allow a driver entering Averill Street from North Parade sufficient visibility prior to any parked vehicles.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the north side of Averill Street commencing at its intersection with North Parade and extending in a westerly direction for a distance of 22 metres.

2. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the south side of Averill Street commencing at its intersection with North Parade and extending in a westerly direction for a distance of 34 metres.

3. Approves, pursuant to Clause 8 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the parking of vehicles be restricted to a maximum period of three minutes on the north side of Averill Street commencing at a point 22 metres west of its intersection with North Parade and extending in a westerly direction for a distance of 93 metres. This restriction is to apply between the hours of 8.15am to 9.15am and 2.30pm to 3.30pm, Monday to Friday.

4. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 1-3 above.

5. Approves that these resolutions take effect when there is evidence that the road marking restrictions described in the staff report are in place (or removed in the case of revocations).

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Construction of the new Pareawa Banks Avenue School has now been completed on the former Shirley Boys High site on the corner of Averill Street and North Parade after the Banks Avenue site was significantly damaged during the Canterbury earthquakes.

3.2 This report is staff generated in response to requests from Pareawa Banks Avenue School representatives concerned with possible congestion on Averill Street around school pick up and drop off times.

3.3 The creation of a short term parking restriction area will provide turnover of parking, maximising the ability for approximately 12 car park spaces in close proximity to the school during peak arrival/departure periods. This type of parking management is common outside most school frontages.

3.4 The recommendations in this report will help to achieve the desired community outcome of a well-connected and accessible city through improved road safety.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Maintain the current road layout.

4.2 There are no advantages to not installing the recommended option.

5. Detail Te Whakamahuki

5.1 The Pareawa Banks Avenue School requested and is supportive of this option. While on site, consultation was carried out by way of door knock with the residents that the No Stopping and P3 restrictions could affect, there were no objections to the proposed restrictions outlined within Attachment A.

5.2 The Council Travel Demand Management Team are currently working with the school to develop a school travel plan that addresses a practical approach to improve road safety and encourage the wider school community to use active modes of transport to get to and from school.

5.3 This proposal removes approximately 12 unrestricted car parking spaces during the restricted times. Investigations have identified that there would be sufficient available parking space near the school grounds which will accommodate the displacement of vehicles that were previously parking in the area proposed for restrictions.

5.4 If approved, the proposal will be implemented within four weeks of decision, dependant on contractor availability.

5.5 This decision affects the following wards/Community Board areas:

5.5.1 Innes Ward.

5.5.2 Waipapa Papanui-Innes Community Board.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network - <=100 crashes

Policy Consistency Te Whai Kaupapa here

6.3 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 This proposal does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this proposal does not specifically impact Mana Whenua, their culture and traditions.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.5 This proposal does not have any significant effect upon carbon emissions and Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.6 This proposal improves accessibility for all road users, by providing a safer pick up/drop off area for parents and caregivers on Averill Street, close to the school entrance.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1 Cost to Implement – The cost for the implementation of this proposal will be approx. $2,000.

7.2 Maintenance/Ongoing costs - Will be covered under the area maintenance contract and effect will be minimal to the overall asset.

7.3 Funding Source - Funding for the implementation of this proposal will be through the “Traffic Operations Road Marking and Signs” budget.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to revoke and approve traffic controls (including parking and stopping restrictions) by resolution.

8.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of parking and stopping restrictions, and traffic control devices.

8.3 The installation of signs and/or markings associated with traffic controls must comply with Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.4 There is no other legal context, issue or implication relevant to this decision.

8.5 This specific report has not been reviewed and approved by the Legal Services Unit, however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in sections 8.1 – 8.3.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There are no known risks associated with this option.

Attachments / Ngā Tāpirihanga

No.	Title	Page
a ⇩	tg143501 Averill Street Parking Restriction Diagram for Board Report	21

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
Not applicable	Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) Adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Wayne Anisy - Traffic Engineer

Approved By

Stephen Wright - Acting Manager Operations (Transport)

Lynette Ellis - Head of Transport & Waste Management

Waipapa Papanui-Innes Community Board

19 August 2022

8. Road Stopping 55 Cornwall St, St Albans
Reference / Te Tohutoro:	22/897708
Report of / Te Pou Matua:	Elizabeth Hoskins, Property Consultant
General Manager / Pouwhakarae:	Jane Davis, GM Infrastructure Planning and Regulatory Services

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek approval from the Waipapa Papanui-Innes Community Board to a road stopping application for legal road adjoining 55 Cornwall Street. Refer Attachment A and photos in this report.

1.2 Under the 2020 Council Road Stopping Policy this application complies, however the delegated authority to approve it sits with the Community Board by virtue of the fact that there is future potential for a subdivision. This provision is set out in the delegations established by the Council when adopting the Policy.

1.3 The decision to allow this application to proceed is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

· The level of significance was determined low as the road stopping affects only the applicant’s property and the land is already incorporated inside their fence boundary and used as lawn, driveway and gardens. Neighbours along the side boundaries have written acceptance emails for the road stopping: one being a church on the eastern boundary and the other an owner of 3 flats on the western boundary.

· All properties along this side of the road utilise the area set aside for road as part of their own property with fences and landscaping so the land appears to part of their sites as if already amalgamated.

· Two properties already have amalgamated the road stop area with their adjoining site. See photos later in this report.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes Community Board:

1. Notes that the proposed road stopping is in accordance with the Council’s Road Stopping Policy 2020.

2. Resolves pursuant to Section 116(1), 117(3)(b) and 120(3) of the Public Works Act 1981 to stop and sell to the adjoining land owner that parcel of land shown as Proposed Section 1 in Attachment A to this report containing 97m2 subject to survey and to amalgamate that parcel of land with the adjoining land contained in Computer Freehold register CB515/12.

3. Approves that the Property Consultancy Manager is delegated the authority to undertake all actions, negotiate and conclude all the agreements necessary to facilitate the above in general accordance with this report on terms and conditions acceptable to him at his sole discretion, and in doing so make any decisions necessary to give effect to this.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 There will be little change to the appearance of the site boundary and street as the area of legal road proposed to be stopped has been incorporated into the subject site for many years with fencing and landscaping.

3.2 Other properties along Cornwall St have also ‘incorporated’ into their properties a portion of legal road adjoining their front boundary. Titles would need to be searched to determine their legal boundaries. These are yet to be dealt with as a road stopping and disposition.

3.3 Two sites in the street have gone through the road stopping process and those portions of land amalgamated with their land. Boundaries are out to the same distance the subject site is proposing. This road stopping is therefore consistent with those actions.

Property Map

3.4 Neighbours have consented to the road stopping application.

4. Alternative Options Considered Ētahi atu Kōwhiringa

Option – Do not stop the road.

4.1 This would be inconsistent with previous similar decisions in the street and would result in a disgruntled applicant who has proceeded based on expectations this would proceed. This option is therefore not recommended.

5. Detail Te Whakamahuki

5.1 The Council’s Transport team have approved the application using the criteria outlined in the Council’s Road Stopping Policy 2020 under the Public Works Act 1981 subject to the appropriate delegated decision of the Community Board, now sought by this report.

5.2 A recent Valuation Report commissioned by the Property team to assess the value of the stopped portion has confirmed the extra 97m2 allows, after amalgamation with the adjoining site, the potential for subdivision to allow one extra multi-unit albeit through a Resource Consent process. Refer Public Excluded Attachment B for the assessment of value.

5.3 The adjoining owners are potentially affected because once the road has been stopped and amalgamated there is potential for one extra unit to be added. Both owners have given written consent.

5.4 The views of the community have not been sought as this is not a controversial project and there is no impact on the local community beyond the neighbours. The appearance of the site boundary does not change as any building will be inside the current front fence. The boundary of this site and others in the street have all appeared to be part of their property for many years.

5.5 Regardless of the decision being made here, the property can be redeveloped into multi-unit properties.

5.6 Other properties in the street have already had road stopping outside their property amalgamated with their site (1 Van Ameyde Court and 45 Cornwall St).

5.7 The decision affects the following wards/Community Board areas:

5.7.1 Waipapa Papanui - Innes

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 The proposed road stopping fits within the Council’s Strategic Framework because it transfers property rights to enable further development.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

· Activity: Facilities, Property and Planning

Level of Service: 13.4.10 Acquisition of property right projects, e.g. easements, leases and land assets to meet LTP funded projects and activities. - At least 90% projects delivered to agreed timeframes per annum

Policy Consistency Te Whai Kaupapa here

6.3 The decision is consistent with Council’s Plans and Policies.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 This process does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture and traditions.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.5 The decision in this report does not have any impact on climate change.

6.6 The status quo is supported by this decision and is merely formalising the occupation of the land from road to residential use.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.7 The decisions in this report will have no impact on public accessibility.

6.8 There is no change to the current situation in regard to public accessibility as the road and footpath access do not change.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1 Cost to Implement – Nil. All costs will be borne by the applicant.

7.2 Maintenance/Ongoing costs – No ongoing costs or maintenance.

7.3 Funding Source – Transport and Asset Planning.

Other / He mea anō

7.4 Not applicable.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1 The Council’s decision making is in accordance with the general powers of competence set out in section 12(2) “Status and Powers” of the Local Government Act.

8.2 In this instance the road stopping itself is under the Public Works Act 1981. Reasons and decision making are set out in the next section.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.3 A standard Sale and purchase Agreement has been drafted by the Council’s solicitors for signing by both parties. One of the conditions is obtaining consent by the Council under delegation or by Council resolution, which is the purpose of this report.

8.4 When adopting the Road stopping Policy in 2020 the Council established a set of delegations related to that. The delegation to approve or decline a road stopping of this nature sits with the Community Board as set out below the applicable section being that in the first bullet point – subdivision potential exists.

The Council’s power to accept or decline an application from either a Council Business Unit or from any other person to stop legal road provided that the application meets the following criteria:*

· The area of road to be stopped will not constitute a complying lot under the District Plan on its own account nor will its amalgamation with the adjoining lot create a new potential for the adjoining lot to be subdivided; and

· It will be necessary for the stopped road to be amalgamated with the certificate of title to an adjoining property; and

· The owner of an adjoining property is the logical purchaser of the stopped road; and

· That the proposed road-stopping complies with the Council’s Road Stopping Policy, and

· The area of road to be stopped is not adjoining a reserve or waterway.

*Where the application does not fit within the above criteria, the Council has delegated to the Community Board for the ward within which the legal road proposed to be stopped is situated the power to accept or decline the application. (refer Part D, Sub-part 1, Roads and Traffic Management Controls).

There are two statutory process under which road stoppings can be enacted. The authority “to determine which statutory procedure should be employed to undertake a particular road stopping (either under the Local Government Act 1974 or under the Public Works Act 1981) is delegated to staff”. The Policy establishes:

4.5 The following criteria have been established to ensure that the appropriate statutory procedure is consistently adopted by the Council, and to avoid, as much as is practicable, such decisions being successfully contested by any party.

Local Government Act 1974 process

4.6 The Local Government Act 1974 road-stopping procedure will be adopted if one or more of the following circumstances apply:

a. Where any public right of access to any public space could be removed or materially limited or extinguished as a result of the road being stopped; or

b. If it is found through the review process that the road stopping could injuriously affect or have a negative or adverse impact on any other property; or

c. The road stopping is, in the judgment of the Council, likely to be controversial; or

d. If there is any doubt or uncertainty as to which procedure should be used to stop the road; or

e. The Public Works Act 1981 process is not able to be used, or is not used.

Public Works Act 1981 process

4.7 The Public Works Act 1981 road stopping procedure may be adopted only if all of the following circumstances apply:

a. Where there are no more than two properties, other than the applicant’s property, adjoining the road proposed to be stopped;

b. Where the written consent to the proposed road stopping of all adjoining landowners (other than the applicant) to the proposed road-stopping is obtained;

c. Where no other persons, including the public generally, are considered by the Council in its judgment to be adversely affected by the proposed road stopping;

d. Where the road proposed to be stopped is to be amalgamated with the adjoining property or properties (as appropriate); and

e. Where other reasonable access exists or will be provided to replace the access previously provided by the road proposed to be stopped (i.e. by the construction of a new road); and

f. Where the use of the Public Works Act 1981 road stopping procedure is approved by the relevant Government department or Minister.

4.8 If any one of the circumstances referred to in clause 4.7 does not apply, then the Local

Government Act 1974 process must be used.

8.5 In this instance staff have determined that the proposed road stopping meets the Public Works act criteria.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 Risk and mitigations have been considered by the Transport Unit against the criteria in the Council’s Road Stopping Policy, these criteria consider the City Plan, current level of use, future use, alternative uses, road adjoining any water body, encumbrances, traffic safety and infrastructure. The Transport Unit concluded there is no reason not to stop the road.

Attachments / Ngā Tāpirihanga

No.	Title	Page
a ⇩	Proposed Road Stop Plan	30
b	PX Road Stop and Amalgamation 55 Cornwall St, ST Albans (Under Separate Cover) - Confidential

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
Not applicable	Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Elizabeth Hoskins - Property Consultant

Angus Smith - Manager Property Consultancy

Approved By

Angus Smith - Manager Property Consultancy

Lynette Ellis - Head of Transport & Waste Management

Jane Davis - General Manager Infrastructure, Planning & Regulatory Services

Waipapa Papanui-Innes Community Board

19 August 2022

9. Timber Lining Renewal for Canal Reserve Drain - Change of Landscaping Concept
Reference / Te Tohutoro:	22/983826
Report of / Te Pou Matua:	Florian Risse, Project Manager, Florian.Risse@ccc.govt.nz
General Manager / Pouwhakarae:	Jane Davis, GM Infrastructure, Planning & Regulatory Services, Jane.Davis@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek approval from the Waipapa Papanui-Innes Community Board for changing the landscaping concept for the timber lining renewal of Canal Reserve Drain along Marshlands Road between Mairehau Road and Hawkins Road.

1.2 The decision in this report is of low significance in relation to the Christchurch City Council's Significance and Engagement Policy. The level of significance was determined by the relatively low number of people affected by the change of landscaping concept for the localised area.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes Community Board:

1. Approves the proposed landscaping concept, which includes the re-grassing of both sides of the banks of Canal Reserve Drain following the timber lining renewal (differing from the concept previously approved).

2. Notes that the previous approvals in other respects associated with the timber lining renewal related to tree removals will be unchanged under the new methodology of like-for-like replacement of the timber lining for both banks of the drain.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The recommendations are subsequent to changing the methodology for the works after the project team attempted a trial of the original methodology signalled to the Board in a report that went to its meeting on 22 November 2019.

3.2 The new methodology will see the timber lining replaced like-for-like with a grassed maintenance strip on either side of the drain. This landscaping concept necessarily differs from that approved under the original methodology.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Option 1 – no change to the landscape concept design from 2019

4.1.1 The original design had a timber wall on the roadside edge of the drain and a naturalised bank, with planting, to the private properties.

4.1.2 Continuing with the original the concept would add significantly higher costs to the project. This is largely due to the increased engineering requirements, materials, machinery, and traffic management that would be required. The project would take over a year, and the overhead powerlines would have to be removed for this period.

4.1.3 The Department of Conservation have requested that the naturalisation not proceed given the habitat value of the existing drain and the desire to prevent access by predators.

4.2 Option 2 – proposed change in the landscape concept

4.2.1 This option is more practical and will reduce the disruption to traffic on Marshland Road and local residents to a minimum and also not incur additional costs from a more complex construction methodology.

5. Detail Te Whakamahuki

5.1 On 22 November 2019, the Community Board was informed of the design to renew a section of Canal Reserve Drain (the Drain) along Marshlands Road. The purpose of the report was to discuss a design methodology that would trial a naturalised bank on the property boundary side of the Drain. A timber wall would be installed on the road berm side to support the road carriageway, and services and enhancements carried out on the other side of the Drain. This methodology depended upon local ground conditions (depth of peat) and the post size required to support the carriageway.

5.2 In 2020 the project team trialled the preferred methodology along a 200 metre section of the Drain. Due to the very poor ground conditions, the team had to opt for a like-for-like replacement option. This trial highlighted a number of issues, listed below, which led the team to consider alternative options for the renewal:

5.2.1 The physical construction difficulties are related to the poor bearing capacity and nature of the underlying soils and overhead power lines immediately over the drain. To construct a new drain with a naturalised bank on one side, the post size and length for the road bank side would have had to be increased from 3m long 100x100 posts to 6m long 250mm diameter piles.

· The increase in size is because the standard timber drain design with posts on each side of the drain provides support from one bank to the other via a top strut. This provides a strong and robust design.

· Where a proposal uses two different bank types means that the natural bank design is unable to provide the usual support to the timber lining to be installed to support the road carriageway and services.

5.2.2 The increase in post size created difficulties due to the constraints of the power lines on site. The 6m post could not be lifted into the position under the wires, which were only 5.5m above the ground, and the machinery required to install the larger posts could not operate safely under the wires.

5.2.3 The Department of Conservation (DoC) commissioned NIWA to lead a study to learn more about the risks of lining renewal works to the endangered fish, lampreys (kanakana), that live in an 800m long section of the drain (this is one of three known breeding sites within the country). As a result of the study, the DoC has requested that the naturalised bank design not proceed as it may encourage the presence of predators such as eels. A secondary concern is the lack of knowledge about the species' habitat requirements.

5.3 In light of these challenges, staff are informing the Board of the changes in the proposed methodology for the Canal Reserve Drain replacement, seeking approval to change the landscaping concept previously accepted by the Board.

5.4 The decision affects the following wards/Community Board areas:

5.4.1 Innes ward in the Papanui-Innes Community Board area.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 This report supports the Council's Long Term Plan (2021 - 2031):

6.1.1 Activity: Flood Protection and Control Works

· Level of Service: 14.1.6.1 Manage the risk of flooding to property and dwellings during extreme rain events: Annual reduction in the modelled number of properties predicted to be at risk of habitable floor level flooding of the primary dwelling in a 2% AEP Design Rainfall Event of duration 2 hours or greater excluding flooding that arises solely from private drainage - >=0 properties per annum on a rolling three-year average

Policy Consistency Te Whai Kaupapa here

6.2 The decision is consistent with Council's Plans and Policies.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.3 There are no significant impacts on Mana Whenua from this change. Mahaanui Kurataiao Ltd has been consulted at the start of the project and will be notified at the start of the construction. No issues were raised.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.4 The landscaping for this project will include grass along the drain edges for maintenance. Trees and hedges identified for removal (refer to decision 2019 – approved) will be replaced – a minimum of two (2) replacement trees will be planted for each tree removed as specified in clauses 1.9 and 1.10 of the Tree Policy. Replacement trees will be located 1m inside the adjoining properties with landowners' consent. Where landowners do not give consent suitable locations will be found in the nearby urban areas.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.5 Not applicable.

7. Resource Implications Ngā Hīraunga Rauemi

Capex Ngā Utu Whakahaere

7.1 Cost to Implement - the cost of grassing the edges of the drain will be included in the Canal Reserve Drain Timber Lining Renewal project.

7.2 Maintenance/Ongoing costs - there will not be a significant increase in ongoing maintenance costs relating to the grassed edges that will affect the operations budget.

7.3 Funding Source – CAPEX

Other / He mea anō

7.4 Not applicable.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1 Not applicable.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.2 There is no legal context, issue or implication relevant to this decision.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 The drain remediation cannot proceed with the previously preferred concept landscape design if approval is not given. This outcome would prevent the Council from meeting its statutory obligations.

Attachments / Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
Not applicable	Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Florian Risse - Junior Project Manager

Approved By

Keith Davison - Team Leader/Programme Manager Stormwater & Waterways

Helen Beaumont - Head of Three Waters

Jane Davis - General Manager Infrastructure, Planning & Regulatory Services

Waipapa Papanui-Innes Community Board

19 August 2022

10. Waipapa Papanui-Innes 2022-23 Strengthening Communities Fund
Reference / Te Tohutoro:	22/565326
Report of / Te Pou Matua:	Trevor Cattermole, Community Development Adviser Helen Miles, Community Recreation Adviser Stacey Holbrough Community Development Adviser
General Manager / Pouwhakarae:	Mary Richardson, General Manager, Citizen and Community

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipapa Papanui-Innes Community Board to consider applications for funding from their 2022 - 2023 Strengthening Communities Fund.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes Community Board:

1. Approve the 2022- 2023 Strengthening Communities Fund grants outlined in the following schedule:

2. Decline the 2022 - 2023 Strengthening Communities Fund applications outlined in the following schedule:

No	Organisation Name	Project	Recommendation
64486	Te Mapua Child and Youth Trust	Field Worker	That the Waipapa Papanui-Innes Community Board declines the application to the 2022-23 Strengthening Communities Fund to Te Mapua Child and Youth Trust towards the Field Worker wages.

3. Approve the transfer of the remaining balance of the 2022-23 Strengthening Communities Fund $59,398 to the Waipapa Papanui-Innes Community Board 2022-23 Discretionary Response Fund.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 As the name of the fund implies, the projects and organisations recommended for funding in this report align to the Council’s commitment to achieving strong communities. In establishing the recommendations we were guided by the Strategic Framework, in particular the Strengthen Communities Strategy and its principles such as capacity building, diversity, participation and partnership.

Decision Making Authority Te Mana Whakatau

3.2 Approve the allocation of the local Strengthening Communities Fund for each Community Board area.

3.3 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.4 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.5 The level of significance was determined by the number of people affected and/or with an interest.

3.6 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.7 The 2022 – 2023 Strengthening Communities Fund opened on 21 March 2022 and closed on 26 April 2022.

3.8 A total of 36 applications were received, requesting a total of $1,017,191.

3.9 The Waipapa Papanui-Innes Community Board has a total funding pool of $393,280.

3.10 Staff have recommended a total of $333,882 for the 2022 – 2023 Strengthening Communities Fund (this includes $190,500 of pre-committed multi-year funding), which would result in $59,398 remaining for the 2022 – 2023 Discretionary Response Fund plus any carry-forward from the 2021 – 2022 year which is currently being finalised.

3.11 In the 2020 – 2021 and 2021-22 funding rounds, the Board approved multi-year funding to the following organisations:

· Neighbourhood Trust - $55,000

· Papanui Youth Development Trust - $33,500

· Shirley Community Trust - $40,000

· Community Focus Trust - $16,000

· Northgate Community Services Trust - $19,000

· Papanui Baptist Church Community Services Freedom Trust - $19,000

· The Elmwood Club Incorporated - $6,000

· Richmond Community Garden Trust - $2,000

3.12 Staff are recommending no additional application(s) this year for multi-year funding.

3.13 Staff have assessed all applications received and made recommendations. Attached is a decision matrix, which includes organisational details, project details, financial information, a staff assessment and a priority ranking (refer Attachment A).

3.14 The Funding Outcomes and Priorities and Criteria for this fund are also attached (refer Attachment B).

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Papanui-Innes Strengthening Communities Fund 2022-2023 Decision Matrices	44
b ⇩	Strengthening Communities Fund 2022 - Criteria and Funding Outcomes	72

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Stacey Holbrough - Community Development Advisor

Approved By

Emma Pavey - Manager Community Governance, Papanui-Innes

Matthew McLintock - Manager Community Governance Team

Peter Langbein - Finance Business Partner

John Filsell - Head of Community Support and Partnerships

Waipapa Papanui-Innes Community Board

19 August 2022

11. Waipapa Papanui-Innes Discretionary Response Fund Application - Delta Community Support Trust.
Reference / Te Tohutoro:	22/827457
Report of / Te Pou Matua:	Stacey Holbrough, Community Development Adviser Stacey.holbrough@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizen and Community

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipapa Papanui-Innes Community Board to consider an application for funding from its 2022/23 Discretionary Response Fund from the organisation listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00064185	Delta Community Support Trust	Foodbank Programme	$50,000	$5,000

1.2 There is currently a balance of $5,807 remaining in the fund with the 2022-23 Discretionary Response Fund due to be established.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes Community Board:

1. Approves a grant of $5,000 from its 2022-23 Discretionary Response Fund to Delta Community Support Trust towards the Foodbank Programme salaries.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of strong sense of community. It will provide people have strong social networks and someone to turn to in time of need.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2022/23 Discretionary Response Fund is as below.

Total Budget 2022/23	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
TBA – budget envelopes still to be set	$6,500	$5,807	$807

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Delta Community Support Trust Decision Matrix	77

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author	Stacey Holbrough - Community Development Advisor
Approved By	Emma Pavey - Manager Community Governance, Papanui-Innes

Waipapa Papanui-Innes Community Board

19 August 2022

12. Waipapa Papanui-Innes 2022-23 Youth Development Fund Application - Burnside West Christchurch University Cricket Club Inc
Reference / Te Tohutoro:	22/836178
Report of / Te Pou Matua:	Helen Miles, Community Recreation Advisor, helen.miles@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens and Community mary.richardson@ccc.govt.nz

1. Purpose of Report / Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipapa Papanui-Innes Community Board to consider applications received for funding from its 2022-23 Youth Development Fund.

1.2 The report is staff generated as a result of applications being received.

1.3 At the time of writing this report, the 2022-23 Youth Development Fund had yet to be established.

2. Officer Recommendations / Ngā Tūtohu

That the Waipapa Papanui-Innes Community Board:

1. Approves a grant of $525 to Burnside West Christchurch University Cricket Club Inc; $175 for each player, Finn Kerr, Flynn Holdem and Thomas Vesty towards expenses for their North West Youth Cricket team to travel on the cricket development tour to India, from 27 September to 14 October 2022.

3. Key Points / Ngā Take Matua

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

3.1 To consider applications received to support the development and achievements of young people living in the Papanui-Innes ward area.

Strategic Alignment / Te Rautaki Tīaroaro

3.2 The recommendations in this report align to the Council's Community Outcome of Resilient Communities including:

· Celebration of our identity through arts, culture, heritage and sport and recreation.

· Valuing the voices of all cultures and ages (including children).

Decision Making Authority / Te Mana Whakatau

3.3 Determine the allocation of the discretionary Response Fund for each community (including any allocation towards a Youth Development Fund).

3.4 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.5 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

Assessment of Significance and Engagement / Te Mana Whakatau

3.6 The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.7 The level of significance was determined by the number of people affected and/or with an interest.

3.8 Due to the assessment of low significance, no further community engagement and consultation is required.

4. Applicant/ Te Kaitono 1 – Burnside West Christchurch University Cricket Club Inc

4.1 Event seeking support for: Cricket development tour to India, from 27 September to 14 October 2022.

4.2 Three of the 23 players attending the tour that reside in the Papanui-Innes area are:

Finn Kerr – aged 16 and lives in Redwood

Flynn Holdem – aged 17 and lives in Papanui

Thomas Vesty – aged 16 and lives in Papanui

4.3 North West Youth Cricket (NWYC) is a youth cricket club in Christchurch comprised of players predominantly from Burnside High School and Papanui High School. The Club is a collaboration between The Burnside West Christchurch University and the Merivale Papanui Cricket Clubs and competes in the Christchurch Metro cricket competition.

4.4 NWYC was formed to give players who attend schools without cricket programmes the best cricketing opportunities possible. The Club is proud to provide cricketing opportunities usually undertaken by schools with access to better resources.

4.5 From 27 September to 14 October 2022, the Club has been invited by the St Francis School Cricket Academy in Bangalore to go on a cricket development tour to India. The invitation was received via Llorne Howell, who has coached at the St Francis Academy and is the coach of the NWYC 1^st XI.

4.6 23 players aged 14 to 18 (14 of which are based in Christchurch City) will make up the touring party. They will be accompanied by 17 management/parents. Management and parents are contributing towards their costs less the amount received through sponsorship and fundraising.

4.7 Two teams out of the 23 players are scheduled to play nine games each over the 17 days away. They will be competing against U14-U16 academy players as a development team and U16-U18 academy players based in Bangalore. There will also be games played in Mysore against similar teams there.

4.8 To date, the team have raised $5,700 towards their entire team expenses.

4.9 The following table provides the total expenses for the three players that reside in Papanui-Innes:

EXPENSES	Cost ($)
Accommodation, External and Internal Flights, Uniforms, Travel Insurance, Meals, Match and Ground Fees, Other	$10,800
Total per player	$3,600

Attachments / Ngā Tāpirihanga

There are no attachments for this report.

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author	Helen Miles - Community Recreation Advisor
Approved By	Emma Pavey - Manager Community Governance, Papanui-Innes

Waipapa Papanui-Innes Community Board

19 August 2022

13. Waipapa Papanui-Innes 2022-23 Youth Development Fund Application - Thomas John Logopati, Taylah Holdem and Trinity Jane Mackley-Flutey
Reference / Te Tohutoro:	22/1013405
Report of / Te Pou Matua:	Helen Miles, Community Recreation Advisor, helen.miles@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens and Community mary.richardson@ccc.govt.nz

1. Purpose of Report / Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipapa Papanui-Innes Community Board to consider applications received for funding from its 2022-23 Youth Development Fund.

1.2 The report is staff generated as a result of applications being received from Thomas John Logopati. Taylah Holdem and Trinity Jane Mackley-Flutey

1.3 At the time of writing this report the current balance of the Youth Development Fund is $2,500.

2. Officer Recommendations / Ngā Tūtohu

That the Waipapa Papanui-Innes Community Board resolve to:

1. Approves a grant of $500 from its 2022-23 Youth Development Fund to Thomas John Logopati towards the costs of representing New Zealand at the World Dodgeball Championships in Edmonton, Canada from 28 August – 4 September 2022.

2. Approve a grant of $500 from its 2022-23 Youth Development Fund to Taylah Holdem towards representing New Zealand as part of the U19 Team at the World Beach Volleyball Championships in Turkey from 14 – 18 September 2022.

3. Approve a grant of $500 from its 2022-23 Youth Development Fund to Trinity Jane Mackley-Flutey towards representing New Zealand as part of the Junior White Sox U18 team at the Under 18 Women's State Championships in Brisbane from 30 September – 2 October 2022.

3. Key Points / Ngā Take Matua

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

3.1 To consider applications received to support the development and achievements of young people living in the Papanui-Innes ward area.

Strategic Alignment / Te Rautaki Tīaroaro

3.2 The recommendations in this report align to the Council's Community Outcome of Resilient Communities including:

· Celebration of our identity through arts, culture, heritage and sport and recreation

· Valuing the voices of all cultures and ages (including children).

Decision Making Authority / Te Mana Whakatau

3.3 Determine the allocation of the discretionary Response Fund for each community (including any allocation towards a Youth Development Fund).

3.4 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.5 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

Assessment of Significance and Engagement / Te Mana Whakatau

3.6 The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.7 The level of significance was determined by the number of people affected and/or with an interest.

3.8 Due to the assessment of low significance, no further community engagement and consultation is required.

4. Applicant/ Te Kaitono 1 – Thomas John Logopati

4.1 Age: 17

4.2 School: Papanui High

4.3 Suburb: Casebrook

4.4 Event seeking support for: World Dodgeball Championships in Edmonton, Canada from 28 August to 4 September 2022. https://worlddodgeballfederation.com/2022-world-dodgeball-championships/

4.5 Thomas started playing Dodgeball two years ago after giving up athletics and deciding he wanted to participate in a team sport. Thomas currently plays in a league at Matipo Sporting Centre.

4.6 Selection for the Worlds happened at the Nationals, and at a series of training and competition camps held in Dunedin and Auckland.

4.7 Thomas's goal is to represent New Zealand more than once and help build the sport's popularity by coaching and running tournaments.

4.8 When not competing or training in dodgeball, Thomas performs in various musical productions.

4.9 Thomas has been raising funds by running F45 classes and is currently looking for a part-time job.

4.10 Thomas comes from a single income family, they are extremely supportive; any financial assistance would be greatly appreciated.

4.11 This is the first time Thomas has applied to the Youth Development Fund.

4.12 The following table provides a breakdown of the costs for Thomas John Logopati :

EXPENSES	Cost ($)
Accommodation, External and Internal Flights, Uniforms, Travel Insurance, competition fees	$3,793.00
Total per player	$3,793

5. Applicant / Te Kaitono 2 - Taylah Holdem

5.1 Age: 17

5.2 School: Burnside High

5.3 Suburb: Papanui

5.4 Event seeking support for: U19 World Beach Volleyball Championships Turkey from 14 – 18 September 2022

5.5 Taylah began volleyball as a junior in the school indoor programme, but her interest spread to include beach volleyball during the last three years. During her time at Burnside High School, Taylah has achieved:

· Two National Beach Volleyball Secondary School titles.

· Indoor National Volleyball Secondary School title.

· Named MVP in Indoor National and South Island Secondary School Tournament Teams 2019 – 2022.

· Represented Central Hauwhenua in the National Volleyball League, which was a drafted four team competition of the top 48 female athletes in the country, one of only four school aged players named.

· Selected in the New Zealand U19 Beach team to compete at Asian Championships in June this year and qualified New Zealand at these Championships for a place in the U19 World Beach Volleyball Championships.

· Named in the U19 Indoor team to play a five match test series against Australia in July.

5.6 Taylah's school has reported her strong work ethic and commitment to giving back to the volleyball community through coaching for the last four years and being available to help out with refereeing games regularly.

5.7 Taylah is passionate about sport and has represented Canterbury in gymnastics, football and tennis. She has also represented New Zealand in football. When not competing or training in sports, Taylah can be found studying, hanging out with her friends or working in her part-time job.

5.8 Taylah's ultimate goal is to represent New Zealand in Beach Volleyball at the Commonwealth Games.

5.9 Taylah will attend Michigan State University next year on a volleyball scholarship.

5.10 Taylah has been raising funds for the trip by working a couple of part-time jobs and selling T-shirts.

5.11 This is the first time Taylah has applied to the Youth Development Fund.

5.12 The following table provides a breakdown of the costs for Taylah Holdem:

EXPENSES	Cost ($)
Airfares and tournament costs	$6,480
Accommodation and Insurance	$2,232
Total	$8,712

6. Applicant / Te Kaitono 3 – Trinity Jane Mackley- Flutey

6.1 Age: 17

6.2 School: St Margaret's College

6.3 Suburb: Redwood

6.4 Event seeking support for: Under 18 Women's State Championships in Brisbane from 30 September – 2 October 2022.

6.5 Trinity started playing softball when she was four years old, as both her parents have had a long involvement with softball.

6.6 Trinity currently plays for Parkland Christchurch United club. She has represented Canterbury since the age of twelve and first represented New Zealand when she was thirteen.

6.7 Trinity has a strong work ethic. During preseason and the season, she trains most days and in the off season twice a week. Trinity is committed to giving back to the softball community through coaching at the club's coaching clinics, and helping the younger players with their pitching.

6.8 Trinity's goal is to secure a position in the U19 New Zealand team and attend the Worlds in Peru next year. Trinity's ultimate goal is to play for the Women's White Sox.

6.9 Trinity has been raising funds for the trip by selling T-shirts.

6.10 This is the second time Trinity has applied to the Youth Development Fund.

6.11 The following table provides a breakdown of the costs for Trinity Jane Mackley Flutey:

EXPENSES	Cost ($)
Player Contribution towards Costs of Junior white Sox Gold Coast tour	$2,800
Total	$2,800

Attachments / Ngā Tāpirihanga

There are no attachments for this report.

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author	Helen Miles - Community Recreation Advisor
Approved By	Emma Pavey - Manager Community Governance, Papanui-Innes

Waipapa Papanui-Innes Community Board

19 August 2022

14. Waipapa Papanui-Innes Community Board Area Report - August 2022
Reference / Te Tohutoro:	22/817281
Report of / Te Pou Matua:	Emma Pavey – Community Governance Manager Papanui-Innes Emma.Pavey@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson – General Manager Citizens and Community Mary.Richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes Community Board:

1. Receive the Waipapa Papanui-Innes Community Board Area Report for August 2022.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Downstream Effects Management Plan (DEMP)	A briefing update was provided to the Board on 5 August 2022. Francis Avenue and Flockton Street trials of traffic calming measures commence on 22 August 2022.	Ongoing	Endorse and encourage a functioning and safe traffic network that supports a connected community
Summer with Your Neighbours 2022-23	Summer with your neighbours is about bringing people closer together and celebrating the unique and diverse mix of each neighbourhood. The guidelines and application form for funding towards neighbourhood gatherings, and gathering suggestions, are all available at this link. Neighbourhood Week was the brainchild of the Shirley-Papanui Community Board (now known as the Papanui-Innes Community Board), which held the first event in 1998. This popular event has grown from year to year and is promoted by the Council. Three years ago the Council extended the event for the whole summer and it is now known as Summer with your neighbours.	Applications open from 15 July 2022 to 12 August 2022. This year's events can be held from 22 October 2022 to 31 March 2023.	Resilient Communities Strengthening Communities Together Strategy
Langdons Road Corridor	Network study requested. Work has progressed, but staff are currently awaiting further details around the implementation of the Northlink Retail Park - Stage 3, including when this will proceed, what this will look like, what roading works might result, and the scale of additional network demands generated.	Network study aiming to be complete in 2022	Endorse and encourage a functioning and safe traffic network that supports a connected community
Shirley Community Reserve Activation / Future Options	A briefing update on the process for considering future options was provided to the Board on 5 August 2022. The Board has granted $10,000 towards the Activation of Shirley Community Reserve project.	Ongoing	Improve and support community facilities and amenity in the Papanui-Innes Wards.
MacFarlane Park Centre	At its 11 August 2022 meeting, the Council agreed to ‘gift’ the MacFarlane Park Centre building to Shirley Community Trust on the Board’s recommendation. This fulfils the condition under which the Board has granted the lease of the land the building sits on.	The Board’s recommendations were considered at the Council meeting on 11 August 2022	Community Facilities Network Plan 2020
Community Service Awards 2022	Council's Community Service Awards are a way of giving well-deserved recognition to people who make our communities better places to live. Waipapa Papanui-Innes Community Board conferred Awards on all nominees this year. Board members are in the final stages of going out into the community to deliver the Awards.	Awards delivered throughout July till September.	Resilient Communities Strengthening Communities Together Strategy

3.2 Community Resilience Activities

3.2.1 The local Community Governance team have distributed thousands of boxes of RATs tests out to local community organisations in recent months, who have been able to pass them on to vulnerable people in their communities who do not necessarily have the means to pay or go online, order and pick-up the free ones available.

The team worked with Te Runanga o Nga Maata Waka’s, Community Connector to uplift 13 cartons of tests (each holding 850 tests; a total of 11,050 test)). The Cartons were distributed as follows:

· 2 x cartons to Fendalton-Waimairi-Harewood Team, for community distribution

· 2 x cartons to Northcote School

· 2 x cartons to Delta Trust

· 1x carton to Whanau Centre / Neighbour Hood Trust

· 1 x carton to Papanui Baptist Freedom Trust

· 1 x carton to Community Focus Trust

· 1 x carton to Belfast Community Network

· 1 x carton to Shirley Community Trust

· ½ x carton to St Silas Church

· 1½ x cartons held and distributed as spares on visits and when asked for.

3.2.2 The Community Governance team have also been in regular contact with local community organisations in connection with recent significant weather events, in addition to team members supporting the Civil Defence responses, including assisting with photographic reconnaissance.

3.2.3 The team also continues to check in with local community organisations in respect of how they are coping with the ongoing effects of the pandemic, noting that many are being stretched by the winter wave of COVID.

3.2.4 The Community Governance team met with the Community Resilience Coordinator for the area to refresh and discuss relationships relevant to resilience for the area.

3.3 Community Funding Summary

3.3.1 The balance of the 2023-23 financial year’s Discretionary Response Fund (DRF) is yet to be determined by the Board’s consideration at this meeting of applications for funding from their 2022-23 Strengthening Communities Fund (SCF), as the remaining balance of the SCF will be transferred to DRF. $3,500 is to be deducted from that amount as granted by the Board at its meeting on 15 July 2022 from the DRF towards ‘Summer with your Neighbours 2022-23’.

3.3.2 An additional $3,000, forming the 2022-23 the Positive Youth Development Fund (PYDF) also granted by the Board on 15 July 2022, is to be deducted from the DRF amount deriving from the balance remaining from the SCF grants decided at this meeting.

3.3.3 The balance of the PYDF was $2,500 at the end of July 2022 following the grant of $500 to Ava White at the Board’s meeting on 15 July 2022 as a contribution towards the cost of representing New Zealand as part of the U21 Women’s team at the ICF Canoe Polo World Championships in Saint-Omer, France and the Junior International Championships in Belfast, Northern Ireland from 16 July to 24 August 2022.

3.3.4 There were no applications to the Waipapa Papanui-Innes PYDF for approval under the Board’s delegation to the Waipapa Papanui-Innes Community Governance Manager in the month of July (the Governance Manager has delegation to approve grants of up to $350).

3.4 Community Events

· Shirley’s ‘Bird Song’ Trail – Planting Day

Shirley Community Trust have planned their first planting day for a vision to create a ‘bird song’ trail in Shirley. It is being planned for the Saturday morning of 27 August 2022 (between 9am-12pm). The Council’s Parks Team have prepared the trail ground in the park between Acheson Ave and Jebson Street and donated some native plants.

· Christchurch Family History Expo - Friday 19 to Sunday 21 August 2022

Christchurch City Libraries, in collaboration with Memories In Time, are delivering this expo with a range of speakers and workshops by genealogists, enthusiast and experts in family history research.

· JP Clinics at Libraries

A Justice of the Peace is available at Papanui and Shirley Libraries on Tuesdays 10am to 1pm.

(Free of charge) services provided include: Witness signatures on documents, certification of document copies, taking oaths, declarations, affidavits or affirmations, applications for the dissolution of marriage or civil union, citizenship applications, sponsorship applications, and rates rebate applications.

· Walking Festival 2023

The Walking Festival will be back next year in 2023. Those wishing to host a walk during the Walking Festival 2023, can get in touch with the team on 03 941 5333 or at walkingfestival@ccc.govt.nz. For fans of local history or getting out into nature, socialising or pushing themselves to get awesome views, the Walking Festival offers something for all ages and abilities, with over 50 walks across Christchurch, Selwyn and Waimakariri, and up-to-date information at the Facebook page.

Those interested in starting their own walking group can visit Active Canterbury for tips and free resources. The Council’s Walking track map is a great resource for identifying walks in the Board area and across wider Christchurch.

For accessibility information for tracks, Accessibel’s map provides detailed experiences that highlight challenges and amenities on walks. So far, Travis Wetland, Halswell Quarry, Victoria Park and Quail Island have been mapped in Christchurch.

· Volunteer Events

Visit this link for the variety of volunteer events held around the city. Activities vary, but may involve general clean ups, planting, weeding and mulching. Some planting events are family-friendly and eligible for Children's University (CU) credits.

Of note in the Board area is the regular working bee at Papanui Bush on the second Tuesday of the month, 8.30am to 12.30pm coordinated by Denis McMurtrie.

The Canterbury Community Gardens Association Garden Directory is another useful resource for those interested to get involved with community gardening.

· Inflatable Fun at Graham Condon

The big inflatable obstacle course is at Graham Condon every Sunday 12.30pm to 2.30pm, with recommendation to those interested to check the pool status before dashing off.

· Other upcoming community events and festivals in the wider city

Visit this link for the variety of community events and festivals held around the city. This also links to the What’s On site, where can found one-off and regular events like Coffee & Jam - Christchurch’s longest running founder meetup where the local startup community are brought together on the last Tuesday of the month to share insights and network with free-flowing coffee, bread and jam for everyone.

For those interested in moving away from throwaway culture and promoting product stewardship through the art and practice of repair, Repair Riverlution is another regular event and held at the Riverlution Eco Hub with details at this link.

3.5 Participation in and Contribution to Decision Making

3.5.1 Report back on other Activities contributing to Community Board Plan

· The final monitoring report on the Waipapa Papanui-Innes 2020-22 Community Board Plan is at Attachment A.

· The Waipapa Papanui-Innes End of Project Summary for the Strengthening Communities Fund 2020-21 is at Attachment B.

· The Waipapa Papanui-Innes End of Project Summary for the Discretionary Response Fund 2020-21 is at Attachment C.

3.5.2 Council Engagement and Consultation

· Northcote Road and Lydia Street transport improvements (closes 8 August 2022)

The new Marian College is currently being constructed on the old Foodstuffs site on Main North Road. Access to the school will be from Lydia Street, off Northcote Road. As a condition of the Resource Consent, a new signalised pedestrian crossing on Northcote Road is to be installed to ensure safe access to the school.

To support additional safety it is also proposed to include:

o Reducing the speed on Lydia Street, between Northcote Road and the school, to 30km/h.

o Removing all on-street parking on the east side of Lydia Street.

o Left out only from Lydia Street to Northcote Road.

o New shared path on the east side of Lydia Street.

o Widen footpath at the bus stop and new signalised crossing on Northcote Road.

o Relocation of power poles outside 48 and 37 Northcote Road.

o New seat at the bus stop.

· Waterloo Road safety improvements (closes 15 August 2022)

Proposal to install parking restrictions outside Hornby Primary and Hornby High schools to help with the flow of drop-off and pick-up traffic during school hours as well as repurposing these spaces as bus stops between 10am and 2pm, Monday to Friday.

Also making this area more cyclist friendly by constructing a 3-metre wide shared path on both sides of Waterloo Road for students to get to and from school and providing safe access to the future Hornby Centre.

· Draft Plan Changes – update (circulated to the Board on 29 July 2022)

Housing and Business Choice Plan Change (PC14)

Staff were preparing to notify the Housing and Business Choice Plan Change for formal submissions before the statutory deadline of 20 August 2022, but the work programme has been hampered by high levels of staff illness. Staff are now preparing to notify the plan change in September.

The move in notification date will not affect the ability to complete the plan change process by the subsequent statutory deadline of 20 August 2023. The introduction of the MDRS (i.e. the three-by-three allowance for development on most residential sites) will take legal effect from the revised notification date in September.

Approval to notify the plan change will be considered by the Council on 8 September 2022. If the Council gives its approval, the plan change will be publicly notified on Friday 23 September 2022 and will go out for public consultation the same day. The public will have until Monday 24 October 2022 to make a formal submission.

Heritage Plan Change (PC13)

Staff were preparing to notify the Heritage Plan Change for formal submissions before 20 August 2022, but this work programme has also been hampered by high levels of staff illness. Staff are now preparing to notify the plan change in September, at the same time as the Housing and Business Choice Plan Change.

Radio Communication Pathway Plan Change (PC15)

This plan change is no longer being pursued as a separate plan change, and will only be considered as a Qualifying Matter within the Housing and Business Choice Plan Change (PC14).

Coastal Hazards Plan Change (PC12)

Staff are now proposing to notify the Coastal Hazards Draft Plan Change in March/April 2023, rather than in August 2022 as initially communicated. The Coastal Hazards Draft Plan Change will therefore no longer be progressing as part of the wider draft Housing and Business Choice Plan Change package.

However, coastal hazards will still be considered a Qualifying Matter as part of the Housing and Business Choice Plan Change. This means that there will be limitations placed on the level of intensification that is permitted, with consent being required for residential and commercial intensification.

3.6 Governance Advice

3.6.1 Customer Service Request Report – Hybris Report for the Papanui-Innes Wards

Refer to Attachment D for the 1 July – 30 July 2022 statistics, providing an overview of the number of Customer Service Requests that have been received, including the types of requests being received and a breakdown of how they are being reported.

3.6.2 Public Participation

Further to the Community Open Forum held earlier in the year with a number residents attending remotely by arrangement between the Community Governance Team and the Shirley Village Project Community Development Activator, where Julie Gray noted her request for the reinstatement of the plaque for MacFarlane Park. The plaque has now been reinstated, acknowledging the opening of the Park by the former mayor.

The Board also received a number of memoranda from staff this month in follow up to requests from the Board informed by following previous public participation:

· Jennifer Dalziel had brought to the attention of the Board issues around vandalism, litter, maintenance, and signage, relating to the state of the public toilets at MacFarlane Park, St Albans Park, and the MacFarlane Park Community Gardens, and staff provided information to the Board prompted by the presentation as can be found in Attachment E.

· Presenters involved with Papanui Youth Development Trust had highlighted for the Board the experiences of persons living with disabilities in the community, which prompted further engagement with disabled youth around the best approach in regard to playgrounds and disability, leading staff to provide information to the Board as can be found in Attachment F.

· Vicki Bain had raised matters relating to increased traffic on Langdons Road following the development of Northlink. These matters had been of ongoing concern to the Board, and Ms Bain usefully brought to the fore consenting queries around the monitoring of traffic impacts, informing the Board’s standing interest in this matter, with staff providing information to the Board as can be found in Attachment G.

3.6.3 Briefings

The Board received briefings since its last meeting about the following projects/issues:

· Canal Reserve Drain

· Trafalgar Water Supply Pump Station – Land Remediation

· Edgeware Village Drainage

· Shirley Community Reserve

· Sabina Playground – Play Space Renewal

· Interim Speed Management Plan

· Courtenay Street

· Update on DEMP and CNC

3.6.4 Board Requests

· Downstream Effects Management Plan (DEMP) for Christchurch Northern Corridor (CNC)

Board members continued with their ongoing oversight of the DEMP with opportunity to discuss current developments at the briefing noted above, and questions of clarification were also responded to by the project team in follow up after the briefing. In respect of questions from residents why Forar Street was made a cul de sac, it was noted that such information is included on the Council webpage regarding St Albans, Edgeware and Mairehau transport projects.

· St Albans Park – Toddlers Playground Fence

The Board’s request discussed with Parks staff at its site visit to St Albans Park earlier in the year regarding fencing in the toddler’s playground at the Park for the safety of the children, and peace of mind of parents, has been duly completed.

4. Advice Provided to the Community Board

4.1 Information sent to the Board:

· Draft Christchurch Transport Plan – update (circulated 12 July 2022)

The draft plan will now be on hold until the new Council term where it will be presented to Council for approval to consult. This presentation to Council will provide context around the proposed outcomes and policies.

· Factory Road – Outcome of Investigations undertaken by Traffic Operation staff and Maintenance Team response to current condition (circulated 8 August 2022)

4.2 Start Work Notices (SWN)

· SWN relating to the Board area have been sent to the Board throughout the month. All Board area and city-wide start work notices can be found at this link.

4.3 Memoranda sent to the Board:

· SWN – Mays Water Supply Pump Station – new well drilling (circulated 14 July 2022)

· CCC: Papanui-Innes Public Toilets (circulated 19 July 2022)

· CCC: Disability Playgrounds (circulated 19 July 2022)

· CCC: 84 Langdons Road – Northlink (circulated 20 July 2022)

· SWN: Olivine Street – sub-main renewal (circulated 25 July 2022)

· CCC: High Street Stage 2 Tree Planting (circulated 27 July 2022)

· CCC: Rutland Street Loading Zone Investigations (circulated 10 August 2022)

4.4 Alcohol Licence Applications Notifications in the Board area

Date of notification	Closing date	Applicant name	Trading name	Address	Application and licence type	Type of business
25 Jul 2022	15 Aug 2022	Limpey & Townie Holdings Limited	Waimakariri Tavern & Restaurant	1276 Main North Road Bridgend	On-licence renewal	On- tavern
25 Jul 2022	15 Aug 2022	Limpey & Townie Holdings Limited	Waimakariri Tavern & Restaurant	1276 Main North Road Bridgend	Off-licence renewal	Off- tavern across the bar sales
4 Aug 2022	25 Aug 2022	Two Fat Indians PVT Limited	Two Fat Indians - Northlink	148A Langdons Road Papanui Christchurch	On-licence renewal	On- restaurant class 3
10 Aug 2022	31 Aug 2022	Merivale-Papanui Cricket Club Incorporated	Merivale-Papanui Cricket Club	205 Condell Avenue Bryndwr Christchurch	Club licence renewal	Club class 3

4.4.1 Every application for an alcohol licence requires a formal public notification to be made. These public notices can be found on the Alcohol Licensing website.

4.4.2 Anyone with a greater interest than the public generally, may lodge an objection against an application by writing to: The Secretary, Christchurch District Licensing Committee, Alcohol Licensing, Christchurch City Council, PO Box 73013, Christchurch 8154 or by emailing: alcohollicensing@ccc.govt.nz.

4.4.3 Any such community objections must be lodged in writing within 15 working days of the first publication of the notice on the website. These objections may only be made against the specific criteria contained within the Sale and Supply of Alcohol Act 2012. General guidance on objecting is available through this website run by Te Hiringa Hauora/Health Promotion Agency. Request to view, or query, a specific application may be directed to the Alcohol Licensing Team at alcohollicensing@ccc.govt.nz or 03 941 8999.

4.4.4 Community Boards in this district have been authorised by the Council to appear and be heard (upon seeking, and if granted, permission from the chairperson of the District Licensing Committee) at any hearing of an application for an alcohol licence. This is distinct and different from being an objector. Community objectors should thus make their objections direct to the Council’s Alcohol Licensing Team; they cannot be made via the Community Board.

4.4.5 However, anyone may ask to speak to the Community Board about whether the Community Board will seek permission to appear if an application for an alcohol licence is proceeding to a hearing. Again, the Community Board do not object on behalf of, or represent, individual objectors, but can (if they seek and are granted permission to appear) deliver a submission at the hearing, principally to provide the Community Board’s overview and insight into the community in the locality of the premises.

4.5 Alcohol Licence Applications in the Board area with objections to be Heard

The Board has sought the leave of the Chairperson of the District Licensing Committee to appear and be heard in the matter of the application by Pari International Ltd listed below.

Hearing date	Applicant name	Trading name	Address	Application and licence type	Type of business
15 Aug 2022	Liquorsea Limited	Northwood Liquor Store	Shop F.03a, Northwood Supa Centa, 1 Radcliffe Road	Off-licence new	Off- bottle store
TBC	Pari International Limited	Liquor Spot Edgeware	565 Barbadoes Street	Off-licence new	Off- bottle store

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Waipapa Papanui-Innes Community Board Board Plan 2019-2022 Electoral Term - Implementation Monitoring as at July 2022	102
b ⇩	Waipapa Papanui-Innes End of Project Summary for the Strengthening Communities Fund 2020-21	112
c ⇩	Waipapa Papanui-Innes End of Project Summary for the Discretionary Response Fund 2020-21	137
d ⇩	Papanui-Innes Hybris Report July 2022	166
e ⇩	Memo: Papanui-Innes Public Toilets	167
f ⇩	Memo: Disability Playgrounds	172
g ⇩	Memo: 84 Langdons Road - Northlink	175

Signatories / Ngā Kaiwaitohu

Authors

Mark Saunders - Community Board Advisor

Lyssa Aves - Support Officer

Emma Pavey - Manager Community Governance, Papanui-Innes

Trevor Cattermole - Community Development Advisor

Stacey Holbrough - Community Development Advisor

Helen Miles - Community Recreation Advisor

Approved By

Emma Pavey - Manager Community Governance, Papanui-Innes

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

ITEM NO.	GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED	SECTION	SUBCLAUSE AND REASON UNDER THE ACT	PLAIN ENGLISH REASON	WHEN REPORTS CAN BE RELEASED
8.	Road Stopping 55 Cornwall St, St Albans
	Attachment b - PX Road Stop and Amalgamation 55 Cornwall St, ST Albans	s7(2)(i)	Conduct Negotiations	Sale and Purchase agreement has not been signed by the parties	31 October 2022