Agenda of Waikura Linwood-Central-Heathcote Community Board

Waikura Linwood-Central-Heathcote Community Board

03 August 2022

Unconfirmed

Waikura

Linwood-Central-Heathcote Community Board

Open Minutes

Date: Wednesday 13 July 2022

Time: 4.30pm

Venue: The Board Room, 180 Smith Street,
Linwood

Present

Chairperson

Deputy Chairperson

Members

Alexandra Davids

Michelle Lomax (via audio/visual link)

Sunita Gautam

Yani Johanson

Darrell Latham

Tim Lindley

Jake McLellan

Sara Templeton (via audio/visual link)

Arohanui Grace

Manager Community Governance, Linwood-Central-Heathcote

941 6663

arohanui.grace@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga:

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved LCHB/2022/00076

That an apology for absence from Jackie Simons and an apology for lateness from Sara Templeton be accepted.

Sunita Gautam/Darrell Latham Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved LCHB/2022/00077

That the minutes of the Waikura Linwood-Central-Heathcote Community Board meeting held on Wednesday, 15 June 2022 be confirmed.

Tim Lindley/Sunita Gautam Carried

4. Public Forum Te Huinga Whānui

Part B

There were no public forum presentations.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

Mr Paul McMahon, local resident, was welcomed to the meeting.

6.1

Community Board Resolved LCHB/2022/00078

That the Waikura Linwood-Central-Heathcote Community Board:

1. Pursuant to Standing Order 13.2 grants Mr Paul McMahon an additional five minutes ( ten minutes (excluding questions) in total) to present his petition to the Board.

Sunita Gautam/Tim Lindley Carried

The petition, which contained 173 signatures was tabled.

The prayer of the petition states:

We, the undersigned, petition that the Christchurch City Council implement an alcohol ban in Woolston Village.

Sara Templeton joined the meeting at 4:37 pm.

Sara Templeton left the meeting at 4:40 pm. Sara Templeton returned to the meeting at 4:49 pm.

After questions from members, the Chairperson thanked Mr Paul McMahon for his petition.

Community Board Resolved LCHB/2022/00079

Part B

That the Waikura Linwood-Central-Heathcote Community Board:

1. Receives the petition tabled by Mr Paul McMahon, asking the Council to implement an alcohol ban in Woolston Village.

2. Requests a staff report to the Board on the implementation of an alcohol ban in Woolston taking into account the evidence provided by Mr Paul McMahon.

Jake McLellan/Sunita Gautam Carried

Attachments

a Item 6.1 – Presentation of Petition: Request to Christchurch City Council to implement an alcohol ban in Woolston Village Petition.

b Item 6.1 – Presentation of Petition: Request to Christchurch City Council to implement an alcohol ban in Woolston Village Photographs.

c Item 6.1 – Presentation of Petition: Request to Christchurch City Council to implement an alcohol ban in Woolston Village Presentation Notes.

7. Opawa Children’s Library Building Disposal

Board Comment

The Board discussed the Expression of Interest process and concerns around this, agreeing that “commercial operators” be changed to “private operators”.

Sara Templeton left the meeting at 4:57 pm. Sara Templeton returned to the meeting at 5:00 pm.

The Board suggested that the Library be considered for temporary use by community group(s).

Officer Recommendations / Ngā Tūtohu

That the Waikura Linwood-Central-Heathcote Community Board recommend to Council to:

1. Approve the removal of the building from its current flood prone location, following;

2. An Expression of Interest process to determine whether there is any interest:

a. From commercial operators to purchase and remove the building from the site (taking into account if this can be achieved for less than the cost of demolition) or;

b. From not-for-profit, incorporated, community organisations to remove and relocate the building for a sustainable community use at no cost to Council.

3. Request staff to report back to the Board if any relocation / purchase options arise from the EOI process.

4. Approve the demolition of the building and remediation of the site if no purchase / relocation options arise from the EOI process.

5. Delegate to the Manager Property Consultancy the authority to negotiate and enter into such contracts and documentation as deemed necessary to implement the action(s) arising from the EOI process including the removal of the building from its existing location and remediation of the site.

Community Board Decided LCHB/2022/00080

Part A

That the Waikura Linwood-Central-Heathcote Community Board recommend to Council:

1. Approve an Expression of Interest process be undertaken for the former Opawa Childrens Library Building to determine whether there is any interest:

a. From private operators to purchase and remove the building from its current site (taking into account if this can be achieved for less than the cost of demolition) or;

b. From not-for-profit, incorporated, community organisations to remove and relocate the building for a sustainable community use at no cost to Council.

c. For a short to medium term use of building onsite, at no cost to Council.

2. Request staff to report back to the Board if any relocation/ purchase options arise from the Expression of Interest process.

3. Following the Expression of Interest process approve the removal of the building from its current flood prone location if no purchase/relocation options arise.

Sunita Gautam/Tim Lindley Carried

8. Devon Street / Strickland Street Intersection - Proposed No Stopping Restrictions

Community Board Resolved LCHB/2022/00081 (Original Officer Recommendations accepted without change)

Part C

That the Waikura Linwood-Central-Heathcote Community Board:

1. Approves, pursuant to clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, and as indicated in Attachment A of the agenda report, (‘Devon Street / Strickland Street Proposed No Stopping Restrictions’, Plan TG142002, dated 12/03/2022) that the stopping of vehicles be prohibited at all times on the south side of Devon Street commencing at its intersection with Strickland Street and extending in an easterly direction for a distance of 30 metres.

2. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolution 1 above.

3. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in 1. and 2. are in place (or removed in the case of revocations).

Jake McLellan/Sunita Gautam Carried

9. 36-38 Percy Street - Proposed No Stopping Restrictions

Community Board Resolved LCHB/2022/00082 (Original Officer Recommendations accepted without change)

Part C

That the Waikura Linwood-Central-Heathcote Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times on the east side of Percy Street, commencing at a point 58 metres south of its intersection with Cashel Street and extending in a southerly direction for a distance of 12 metres.

2. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolution 1 above.

3. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in1. and 2. are in place (or removed in the case of revocations).

Jake McLellan/Sunita Gautam Carried

10. Chaucer Street - Proposed No Stopping Restrictions

Community Board Resolved LCHB/2022/00083 (Original Officer Recommendations accepted without change)

Part C

That the Waikura Linwood-Central-Heathcote Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 that the stopping of vehicles be prohibited at any time generally in accordance with the plan provided as Attachment A to the agenda report (‘1-2 Chaucer Street, Proposed No Stopping Restrictions, TG142030, dated 20/06/2022).

2. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolution 1 above.

3. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in 1. and 2. are in place (or removed in the case of revocations).

Jake McLellan/Sunita Gautam Carried

11. Waikura Linwood-Central-Heathcote 2022/23 Discretionary Response Fund - Community Board Projects
	Board Comment The Board discussed the two proposed community events (Community Service Awards and the proposed Board poroporoaki). The Board agreed to hold the Community Service Awards but not to hold a Board poroporoaki. Sara Templeton left the meeting at 5:18 pm.
	Officer Recommendations / Ngā Tūtohu That the Waikura Linwood-Central-Heathcote Community Board: 1. Establish the 2022-2023 Waikura Linwood-Central-Heathcote Community Board Discretionary Response Fund with a sum of $100,000. 2. Approve a grant of $3,000 from its 2022/23 Discretionary Response Fund to Waikura Linwood-Central-Heathcote Community Board towards Summer with your Neighbours 2022/2023. 3. Approve a grant of $3,000 from its 2022/23 Discretionary Response Fund towards the Light Bulb Moments Fund and establish the fund. 4. Approve a grant of $5,000 from its 2022/23 Discretionary Response Fund towards the Youth Development Fund and establish the fund. 5. Approve a grant of $6,000 from its 2022/23 Discretionary Response Fund towards the Community Events. 6. Approve a grant of $1,000 from its 2022/23 Discretionary Response Fund towards Communicating with the Community. 7. Approve a grant of $30,000 from its 2022/23 Discretionary Response Fund towards Linwood Youth Development Project. 8. Approve a grant of $7,000 from its 2022/23 Discretionary Response Fund towards a mural at Te Pou Toetoe Linwood Pool.
	Community Board Resolved LCHB/2022/00084 Part C That the Waikura Linwood-Central-Heathcote Community Board: 1. Establishes the 2022-2023 Waikura Linwood-Central-Heathcote Community Board Discretionary Response Fund with a sum of $100,000. 2. Approves a grant of $3,000 from its 2022/23 Discretionary Response Fund to Waikura Linwood-Central-Heathcote Community Board towards Summer with your Neighbours 2022/2023. 3. Approves a grant of $3,000 from its 2022/23 Discretionary Response Fund towards the Light Bulb Moments Fund and establish the fund. 4. Approves a grant of $5,000 from its 2022/23 Discretionary Response Fund towards the Youth Development Fund and establish the fund. 5. Approves a grant of $1,000 from its 2022/23 Discretionary Response Fund towards Communicating with the Community. 6. Approves a grant of $30,000 from its 2022/23 Discretionary Response Fund towards Linwood Youth Development Project. 7. Approves a grant of $7,000 from its 2022/23 Discretionary Response Fund towards a mural at Te Pou Toetoe Linwood Pool. Sunita Gautam/Jake McLellan Carried
	Community Board Resolved LCHB/2022/00085 That the Waikura Linwood-Central-Heathcote Community Board: 1. Approves a grant of $2,500 from its 2022/23 Discretionary Response Fund towards the Waikura Linwood-Central-Heathcote 2022 Community Service Awards Event. Darrell Latham/Jake McLellan Carried Michelle Lomax requested that her vote against the resolutions be recorded.

12. Waikura Linwood-Central-Heathcote Community Board Area Report - July 2022
	Board Comment The Board discussed the Sumner Esplanade Seating and what this means in regards to the Coastal Pathway project. The Board discussed the matter of the heavy parking demand in the vicinity of Linfield Park during Saturday sports games.
	Officer Recommendation Ngā Tūtohu That the Waikura Linwood-Central-Heathcote Community Board: 1. Receive the Waikura Linwood-Central-Heathcote Community Board Area Report for July 2022.
	Community Board Resolved LCHB/2022/00086 Part B That the Waikura Linwood-Central-Heathcote Community Board: 1. Receives the Waikura Linwood-Central-Heathcote Community Board Area Report for July 2022. 2. Requests removal and replacement of the current Sumner Esplanade seating. 3. Requests an update from staff on the Bromley Traffic Project, including the upcoming milestones. 4. Requests a report on parking at Linfield Park for the Board’s consideration of the need for installation of no parking restrictions on the Cypress Street/Rudds Rd intersection to aid motorists sight lines. 5. Requests a report for the Board to consider appropriate planting for the berms adjacent to Linfield Park to discourage inappropriate parking. 6. Requests that the Linfield Park fence be moved in areas where it is viable to do so to discourage inappropriate parking. (for example at the south end of the on-street parking area of Kearneys Road). Michelle Lomax/Tim Lindley Carried

13. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

The Board exchanged the following information:

· The Board sought and were given information on the Parks Volunteers Partnership.

· It was noted that the staff advice on any planned future land use of the former Kennaway Farm site, including whether there is a proposal to install shipping containers at the site, is still awaited.

· The Board noted that the scrap car yard on Garlands Road appears to be getting bigger.

· The Board discussed the sports pavilion that is to be built at Lancaster Park to accommodate sports teams. The Board noted that the relevant sports codes who will be the primary users of the pavilion are involved in the development of the pavilion.

· The Board were advised that Environment Canterbury are investigating the reinstatement of the Central City Shuttle.

· The Board were advised that the Keep Christchurch Beautiful awards are currently open for nominations.

13.1 Shoplifting - Cashel Street Area

The Board discussed issues of some small retail shops in the Cashel Street area being the target of repeated shoplifting by youth. The Board were advised that one retailer is now posting security camera footage of shoplifting on social media without censoring.

The Board agreed to offer to work with the New Zealand Police and YCD (Youth & Cultural Development) to find a solution to the issue of a group of youth repeatedly shoplifting in the area, including the appropriateness of camera footage of shoplifting being posted to social media.

13.2 Linwood Village - Overgrown Sections and Derelict Buildings

The Board discussed the vegetation growth and rubbish accumulation around derelict buildings and empty sections in Linwood Village highlighting a possible fire risk.

The Board agreed to seek staff advice on the possible fire danger from overgrown vegetation and rubbish on vacant sections and around derelict buildings in Linwood Village.

13.3 Worcester Street Cycleway

The Board discussed the continual issues of car parking and placement of rubbish bins on the Worcester Street cycleway, between Stanmore Road and Fitzgerald Avenue.

The Board agreed to request staff advice on the section of Rapanui Shag Rock Cycleway between Fitzgerald Avenue and Stanmore Road post construction safety audit and complaints received since the opening of the cycleway in December 2017.

13.4 Port Hills Stormwater and Springs Drainage

The Board were advised that the work that had been completed on Mt Pleasant Road appeared to be stopping stormwater entering residential properties. It was noted that there is water that comes from underneath roads from springs and stormwater onto residential properties.

The Board agreed to seek staff advice on whether the Council has responsibility for water from springs flowing onto private owned land.

Karakia Whakamutunga

14. Resolution to Exclude the Public

Community Board Resolved LCHB/2022/00087

Part C

That at 6:26 pm the resolution to exclude the public set out on pages 144 to 145 of the agenda be adopted.

Jake McLellan/Sunita Gautam Carried

The public were re-admitted to the meeting at 6:28 pm.

Meeting concluded at 6:28 pm.

CONFIRMED THIS 3^RD DAY OF AUGUST 2022

Alexandra Davids

Chairperson

Waikura Linwood-Central-Heathcote Community Board

03 August 2022

8. Avoca Valley Road - Proposed No Stopping Restrictions
Reference Te Tohutoro:	22/639734
Report of Te Pou Matua:	Sally-Ann Marshall, Traffic Engineer sallyann.marshall@ccc.govt.nz
General Manager Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning & Regulatory Services, jane.davis@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waikura Linwood-Central-Heathcote Community Board to consider options to improve road safety at the intersection of Avoca Valley Road with Port Hills Road State Highway 76 (SH76). The report has been written following requests from local residents to address safety issues caused by parked vehicles forcing downhill traffic over the centreline and obscuring visibility of oncoming traffic in this location.

1.2 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

1.3 The community engagement and consultation outlined in this report reflect the assessment.

1.4 The recommended option is to install No Stopping restrictions in accordance with Attachment A.

2. Officer Recommendations Ngā Tūtohu

That the Waikura Linwood-Central-Heathcote Community Board:

1. Approves that, in accordance with Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017, the stopping of vehicles be prohibited at any time at the intersection of Avoca Valley Road and Port Hills Road (SH76) as detailed on drawing TG142022 Issue 1, dated 07/06/2022 (refer Attachment A).

2. Revokes any previous recommendations pertaining to stopping restrictions made pursuant to any bylaw to the extent that they are in conflict with the stopping restrictions described in recommendation 1 above.

3. Approves that 1 to 2 take effect when road markings that evidence the restrictions described are in place (or removed in the case of revocations).

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Several local residents have raised concerns that currently there are safety issues associated with exiting Avoca Valley Road at the intersection with Port Hills Road (SH76). This is owing to vehicles being parked too close to the intersection.

3.2 It is recommended to install no stopping restrictions in accordance with Attachment A. The length of no stopping in this option is based on engineering judgement as the minimum required to improve safety at this intersection, allowing vehicles to navigate along the road without having to cross the centreline to get around parked cars and improving visibility.

3.3 Options within this report have been assessed against relevant industry-standard design guidance including the sight distance requirements of Council’s Infrastructure Design Standard.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 The recommendations in this report are consistent with the anticipated outcomes of the Traffic Safety and Efficiency Service Plan in the Council's Long Term Plan (2021 - 2031).

4.2 The following feasible options have been considered:

· Option 1 - Install No Stopping Restrictions (preferred option).

· Option 2 – Do nothing.

4.3 Option Summary - Advantages and Disadvantages (preferred option)

4.3.1 The advantages of this option include:

· Addresses community concerns over road safety at this location.

· Reduces the risk of a crash by removing the need for cars to cross the centreline to navigate around parked cars and by improving sightlines at this location.

· Legalises the restriction of on-street parking near this intersection.

4.3.2 The disadvantages of this option include:

· Displaces parking to another location.

· Removes on street parking directly outside two residential properties.

5. Detail Te Whakamahuki

5.1 Under the Christchurch City Council Road Classification Map, Avoca Valley Road is classified as a Local Road. Port Hills Road is a State Highway and falls under the jurisdiction of Waka Kotahi New Zealand Transport Agency (NZTA).

5.2 Waka Kotahi NZTA have given approval for the recommended no stopping restriction to be installed at this intersection as it spans over the boundary line between Council and them.

5.3 Parked vehicles close to the intersection of Port Hills Road (SH76) with Avoca Valley Road are creating a safety issue as there is restricted visibility of these parked cars when turning left from Port Hills Road (Sh76). The road width is constrained here and the parked vehicles are forcing vehicles over the centreline. This raises the potential for conflict with vehicles turning left onto Avoca Valley Road from Port Hills Road (SH76).

5.4 Visibility of traffic in both directions of Avoca Valley Road near the Port Hills Road (SH76 intersection) can be restricted by vehicles being parked on both sides of Avoca Valley Road.

5.5 There are low residential parking demands in the area. The majority of vehicles parking here are from local, residential properties.

5.6 There have been no reported crashes in the NZTA CAS database at the Avoca Valley Road and Port Hills Road (SH76) intersection in the last five years. This intersection has no risk classification under Council’s high risk intersection mapping system.

5.7 Approval is required by the Waikura Linwood-Central-Heathcote Community Board.

5.8 If approved, the recommendations likely to be implemented within the next financial year (generally around four weeks after the contractor receives the request, but this is subject to other factors such as resourcing and prioritisation beyond Council’s control).

Community Views and Preferences

5.9 Six affected property owners were advised of the recommended option by letter. One property owner responded that they were against the proposal, owing to the parking it removes.

5.10 The Team Leader Parking Compliance supports the preferred option.

5.11 The do nothing option is inconsistent with community requests to improve visibility at the intersection.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network - ≤ 105 crashes.

Policy Consistency Te Whai Kaupapa here

6.3 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The effects of this proposal upon Mana Whenua are expected to be insignificant.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.5 This proposal does not have any significant effect upon carbon emissions and Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.6 This proposal improves accessibility for pedestrians/drivers/cyclists, by providing a safer means of transiting through the Avoca Valley Road intersection with Port Hills Road (SH76).

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – approximately $300 for the new road markings and $750 for producing the report.

7.2 Maintenance/Ongoing costs – approximately $100 a year.

7.3 Funding Source - Traffic Operations Signs and Markings budget (installation)/existing Transport maintenance budgets for ongoing maintenance.

Other

7.4 None identified.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

8.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

8.3 The installation of any road markings must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.4 There is a legal context, issue or implication relevant to this decision.

8.5 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in sections 8.1 – 8.3.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 Not applicable.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Attachment A - Avoca Valley Road, Proposed No Stopping Restriction	21

Additional background information may be noted in the below table:

Document Name	Location / File Link
Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Sally-Ann Marshall - Traffic Engineer

Approved By

Stephen Wright - Acting Manager Operations (Transport)

Lynette Ellis - Head of Transport & Waste Management

Waikura Linwood-Central-Heathcote Community Board

03 August 2022

9. Waikura Linwood-Central-Heathcote 2022/23 Strengthening Communities Fund
Reference / Te Tohutoro:	22/266625
Report of / Te Pou Matua:	Shanelle Temaru-Ilalio, Community Development Advisor Cathy Sweet, Community Development Advisor Jae Youn Lee, Community Recreation Advisor Arohanui Grace, Community Governance Manager Linwood-Central-Heathcote
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens and Community, mary.richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waikura Linwood-Central-Heathcote Community Board to consider applications for funding from their 2022/23 Strengthening Communities Fund.

2. Officer Recommendations Ngā Tūtohu

That the Waikura Linwood-Central-Heathcote Community Board:

1. Approves the 2022-23 Strengthening Communities Fund grants outlined in the following schedule:

No	Organisation Name	Project		Recommendation
00064043	Burwood Day Care Centre for the Elderly Inc.		Co-ordinator/Caregivers' Wages	That the Waikura Linwood-Central-Heathcote Community Board makes a grant of $1,500 from its 2022-23 Strengthening Communities Fund to Burwood Day Care Centre for the Elderly Inc. towards Co-ordinator wages.
00064202	Ōtautahi Sports Association		Kindred Club and Hauora Co-ordinator	That the Waikura Linwood-Central-Heathcote Community Board makes a grant of $6,000 from its 2022-23 Strengthening Communities Fund to the Otautahi Sports Association towards wages.
00064341	Richmond Residents and Business Association		Community Capacity building	That the Waikura Linwood-Central-Heathcote Community Board makes a grant of $5,000 from its 2022-23 Strengthening Communities Fund to Richmond Residents and Business Association towards the Community Capacity Builder salary.
00064266	Shoreline Youth Trust		Shoreline Youth Trust	That the Waikura Linwood-Central-Heathcote Community Board makes a grant of $21,000 from its 2022-23 Strengthening Communities Fund to Shoreline Youth Trust towards salaries and overheads.
00064299	Social Service Council of the Diocese of Christchurch		Community Development Workers Linwood & Sydenham	That the Waikura Linwood-Central-Heathcote Community Board makes a grant of $70,000 from its 2022-23 Strengthening Communities Fund to Social Service Council of the Diocese of Christchurch towards: The Linwood Resource Centre Community Development Worker for wages ($28,000); The Linwood Resource Centre Mens Community Development Worker for wages ($15,000); The Sydenham Family Community Development Worker for wages and programme costs ($27,000).
00064132	Strengthening Linwood Youth Trust		Salaries, Staff support, Resilience programmes, leadership development, Community Youth development worker	That the Waikura Linwood-Central-Heathcote Community Board makes a grant of $36,000 from its 2022-23 Strengthening Communities Fund to the Strengthening Linwood Youth Trust towards salaries, staff support, resilience programmes and leadership development.
00064098	Sumner Bays Union Trust		2022-2023 Operational, Administration and Project Support	That the Waikura Linwood-Central-Heathcote Community Board makes a grant of $12,000 from its 2022-23 Strengthening Communities Fund to the Sumner Bays Union Trust towards the costs of the Community Support Coordinator's wages and the operational and projects costs of its 7 community-led groups.
00064274	Sumner Community Residents' Association & Hub		Sumner Community Residents' Association, Administration and Project Costs (Sumner Education and Preparedness Project )	That the Waikura Linwood-Central-Heathcote Community Board approves a grant of $9,000 from its 202-23 Strengthening Communities Fund to Sumner Community Residents Association for wages and equipment.
00064296	Te Puna Oranga Incorporated		Kaumātua Hui/Lunch (Split 45% CB / 45% LCH)	That the Waikura Linwood-Central-Heathcote Community Board approves a grant of $6,015 from its 2022-23 Strengthening Communities Fund to Te Puna Oranga Incorporated towards the Kaumātua Lunch.
00064357	Te Whare Roimata Trust		Linwood Village Development Project	That the Waikura Linwood-Central-Heathcote Community Board approves a grant of $35,000 from its 2022-23 Strengthening Communities Fund to Te Whare Roimata Trust towards the Linwood Community Arts Centre salary and events only.
00064109	Te Whare Taonga O Nga Iwi Katoa Linwood Resource Centre		Linwood Resource Centre, Community Gardens, Menz and Community Shed	That the Waikura Linwood-Central-Heathcote Community Board makes a grant of $12,000 from its 2022-23 Strengthening Communities Fund to Te Whare Taonga O Nga Iwi Katoa Linwood Resource Centre - Linwood Resource Centre towards wages for Community Garden Overseer, Administrative costs, Community and Menz Shed expenses, and Volunteer Recognition, Materials, Workshops and Operational Costs.
00064206	Woolston Development Project as host agency for Smith Street Community Gardens		Smith Street Community Gardens manager wages/salaries	That the Waikura Linwood-Central-Heathcote makes a grant of $15,000 from its 2022-23 Strengthening Communities Fund to the Woolston Development Project towards Co-ordinator wages for Smith Street Community Gardens.
00064029	Woolston Development Project Incorporated		Community development, wages/salaries, maintenance, Women's group resources & activities, and administration	That the Waikura Linwood-Central-Heathcote Community Board makes a grant of $23,000 from its 2022-23 Strengthening Communities Fund to Woolston Development Project Incorporated towards Community Support and Operational Costs for Wages, Programme Costs, Advertising, Utilities, Volunteer Expenses and Recognition.
00064234	Ōpāwaho Heathcote River Network Incorporated		Ōpāwaho Heathcote River Network core operating & project costs	That the Waikura Linwood-Central-Heathcote Community Board approves a grant of $4,000 from its 2022-23 Strengthening Communities Fund to the Ōpāwaho Heathcote River Network for core operational expenses.
00064315	Anglican Diocese of Christchurch - Parish of Linwood-Aranui		Community Outreach Facilitator	That the Waikura Linwood-Central-Heathcote Community Board makes a grant of $10,000 from its 2022-23 Strengthening Communities Fund to Anglican Diocese of Christchurch - Parish of Linwood-Aranui towards Community Outreach Facilitator for wages
00063971	Avon Loop Planning Association		Administration of Community Cottage and events	That the Waikura Linwood-Central-Heathcote Community Board makes a grant of $2,500 from its 2022-23 Strengthening Communities Fund to Avon Loop Planning Association towards Cottage expenses.
00064236	Christchurch South Community Patrol Incorporated		Patrol expenses	That the Waikura Linwood-Central-Heathcote Community Board approves a grant of $1,000 from its 2022-23 Strengthening Communities Fund to Christchurch South Community patrol towards operating expenses.
00064106	City Park Community Patrol Christchurch		Community Patrol	That the Waikura Linwood-Central-Heathcote Community Board makes a grant of $1,000 from its 2022-23 Strengthening Communities Fund to City Park Community Patrol Christchurch towards training, uniforms and radio phones.
00064452	Coastal Spirit Football Club Incorporated		Youth Development	That the Waikura Linwood-Central-Heathcote Community Board approves a grant of $1,500 from its 2022-23 Strengthening Communities Fund to Coastal Spirit Football Club Incorporated.
00064176	Community Watch City to Sumner Incorporated		Community Patrol	That the Waikura Linwood-Central-Heathcote Community Board makes a grant of $840 from its 2022-23 Strengthening Communities Fund to the Community Watch City to Sumner Incorporated towards the community Patrol meeting (food) costs for volunteers and a patrol tablet.
00064218	Compassion Trust		Compassion Trust Financial Mentoring (Budgeting) Service and Community Care Programmes	That the Waikura Linwood-Central-Heathcote Community Board makes a grant of $4,000 from its 2022-23 Strengthening Communities Fund to Compassion Trust towards the Community Care Programme.
00064295	Drug-ARM Christchurch		Art-East	That the Waikura Linwood-Central-Heathcote Community Board makes a grant of $2,500 from its 2022-23 Strengthening Communities Fund to Drug-ARM Christchurch for costs of venue hire and coordinator wages.
00064416	Epic Sports Project NZ Charitable Trust		Get Active Sports and Get Active Hip Hop (Community Sessions)	That the Waikura Linwood-Central-Heathcote Community Board approves a grant of $2,500 from its 2022-23 Strengthening Communities Fund to Epic Sports Project Charitable Trust for Get Active Sports Community Sessions.
00064358	Ferrymead Bays Football Club Inc.		Assistance with Costs	That the Waikura Linwood-Central-Heathcote Community Board approves a grant of $3,000 from its 2022-23 Strengthening Communities Fund to Ferrymead Bays Football Club Inc. towards the Football Development Manager salary and power costs.
00064291	Food Resilience Network		Food Resilience Network Garden Co-ordinator and Orchard activation	That the Waikura Linwood-Central-Heathcote Community Board makes a grant of $8,000 from its 2022-23 Strengthening Communities Fund to The Food Resilience Network towards Ōtākaro Orchard wages.
00064167	Heathcote Cricket Club Inc.		Junior cricket coaching	That the Waikura Linwood-Central-Heathcote Community Board makes a grant of $3,000 from its 2022-23 Strengthening Communities Fund to Heathcote Cricket Club Inc towards Junior Coach wages.
00064335	Heathcote Valley Community Association Incorporated		Funding for wages for Community Activator and Community Connector	That the Waikura Linwood-Central-Heathcote Community Board makes a grant of $10,000.00 from its 2022-23 Strengthening Communities Fund to the Heathcote Valley Community Association Incorporated towards Community Activator and Community Connectors wages.
00064144	Kimihia Early Learning Trust		Supporting the Mana Tagata and Mana Aoturoa Of tamariki in education for their health and wellbeing.	That the Waikura Linwood-Central-Heathcote Community Board approves a grant of $4,000 from its 2022-23 Strengthening Communities Fund towards Kimihia Early Learning Centre for Supporting health, wellbeing and identity of Tamariki.
00064261	Linwood Avenue Community Corner Trust		Community Activities	That the Waikura Linwood-Central-Heathcote Community Board makes a grant of $5,000 from its 2022-23 Strengthening Communities Fund to Linwood Avenue Community Corner Trust towards Community Activities for Wages, Activity Costs and Volunteer Expenses.
00064133	Mount Pleasant Tennis Club Incorporated		Junior tennis coaching	That the Waikura Linwood-Central-Heathcote Community Board makes a grant of $1,000 from its 2022-23 Strengthening Communities Fund to Mount Pleasant Tennis Club Incorporated towards the cost of running the junior 'Hotshot' programmes.
00064034	Mt Pleasant Memorial Community Centre and Residents' Association Incorporated		Mt Pleasant Community Centre Development Project	That the Waikura Linwood-Central-Heathcote Community Board makes a grant of $8,500 from its 2022-23 Strengthening Communities Fund to Mt Pleasant Memorial Community Centre Residents' Association Incorporated towards the costs of Finance Administrator / Volunteer Coordinator wages and the running of the Estuary Festival 2023.
00064061	Opawa Public Library Inc		Insurance costs/volunteer recognition	That the Waikura Linwood-Central-Heathcote Community Board makes a grant of $1,000 from its 2022-23 Strengthening Communities Fund to Opawa Public Library Inc towards building insurance costs and to recognise the efforts of the many volunteers involved.
00064329	Opawaho Trust		South East Christchurch Youth Mentoring Programme	That the Waikura Linwood-Central-Heathcote Community Board approves a grant of $10,000 from its 2022-23 Strengthening Communities Fund to Opawaho Trust towards Youth Worker salaries.
00064400	Packe Street Park and Community Garden		Maintenance and continuing development of Packe Street Park	That the Waikura Linwood-Central-Heathcote Community Board approve a grant of $3,000 from its 2022-23 Strengthening Communities Fund to the Packe Street Park and Community Garden towards equipment and Co-ordinator salary.
00064442	PIPS Pregnancy Infancy Parenting Support Trust		Operation of PIPS' drop-in centre	That the Waikura Linwood-Central-Heathcote Community Board makes a grant of $5000 from its 2022-23 Strengthening Communities Fund to PIPS Pregnancy Infancy Parenting Support Trust towards Bumps and Bubs Support Group and Volunteer Support for Coordinator Wages, Rent and Volunteer Recognition.
00064258	Redcliffs Public Library Inc.		Children's Arts & Crafts Activities Volunteers' Appreciation Events Love Your Library Project	That the Waikura Linwood-Central approves a grant of $1,000 from its 2022-23 Strengthening Communities Fund to the Redcliffs Public Library Inc. towards the costs of equipment, volunteer recognition and running of the Love Your Library event.
00063982	Redcliffs Residents Association		Redcliffs Residents Association - operating costs and communication project	That the Waikura Linwood-Central-Heathcote Community Board approves a grant of $1,000 from its 2022-23 Strengthening Communities Fund to Redcliffs Residents Association towards its Operational/Communication Project costs.
00063940	Redcliffs Tennis Club		Affordable junior tennis in our community	That the Waikura Linwood-Central-Heathcote Community Board makes a grant of $2,000 from its 2022-23 Strengthening Communities Fund to Redcliffs Tennis Club towards the cost of tennis balls.
00064262	Roimata Commons Trust		Roimata Food Commons and Toha Kai	That the Waikura Linwood-Central-Heathcote Community Board makes a grant of $14,000 from its 2022-23 Strengthening Communities Fund to Roimata Commons Trust towards Garden Co-ordinator salary.
00064414	Shirley Rugby Football Club Incorporated		Funding for 2 sets of Junior/Intermediate Goal Posts to replace current end of life sets	That the Waikura Linwood-Central-Heathcote Community Board makes a grant of $1,000 from its 2022-23 Strengthening Communities Fund to Shirley Rugby Football Club Incorporated towards junior goal posts.
00064494	Southern Districts Cricket Club Inc		Community Physical Literacy & Disability sector support	That the Waikura Linwood-Central-Heathcote Community Board approves a grant of $3,000 from its 2022-23 Strengthening Communities Fund to the Southern Districts Cricket Club Inc towards physical literacy and disability sector support.
00064435	St Albans Residents Association (SARA) Inc		St Albans Residents Association (SARA) Inc	That the Waikura Linwood-Central-Heathcote Community Board makes a grant of $7,000 from its 2022-23 Strengthening Communities Fund to the St Albans Residents Association (SARA) Inc towards new sound system and Activator wages.
00064174	Sumner Rugby Football Club Inc.		Administration Officer	That the Waikura Linwood-Central-Heathcote Community Board approves a grant of $1,500 from its 2022-23 Strengthening Communities Fund to Sumner Rugby Football Club Inc. towards salaries and wages for the Admin Officer Role.
00064092	Sydenham Junior Cricket Club		Salaries & Wages to support inclusivity	That the Waikura Linwood-Central-Heathcote Community Board approves a grant of $750 from its 2022-23 Strengthening Communities Fund to Sydenham Junior Cricket Club for the salaries/wages of the Coaching Director and General Manager.
00064209	The Linfield Cultural Recreational Sports Club Inc		Kids in Sport	That the Waikura Linwood-Central-Heathcote Community Board approve a grant of $1,000 from its 2022-23 Strengthening Communities Fund to the Linfield Cultural Recreational Sports Club Inc towards costs associated with running the Kids in Sport programme before school and at lunch times.
00063959	The Richmond Keas Softball Club Inc		Funding for softball equipment to help facilitate participation in the sport.	That the Waikura Linwood-Central-Heathcote Community Board makes a grant of $1,250 from its 2022-23 Strengthening Communities Fund to the Richmond Keas Softball Club Inc towards sports equipment for children and youth to facilitate softball participation.
00064113	The Salvation Army New Zealand Trust		The Salvation Army Christchurch East Financial Mentoring	That the Waikura Linwood-Central-Heathcote Community Board makes a grant of $2,000 from its 2022-23 Strengthening Communities Fund to The Salvation Army New Zealand Trust towards The Salvation Army Christchurch East Financial Mentoring for wages.
00064306	Thriving Madly		Kotahitanga, working together to achieve common goals.	That the Waikura Linwood-Central-Heathcote Community Board makes a grant of $3,000 from its 2022-23 Strengthening Communities Fund to Thriving Madly towards rent, meeting and training costs.
00064264	Woolston Playcentre		Heating Costs and Play Consumables	That the Waikura Linwood-Central-Heathcote Community Board a grant $2,297 from its 2022-23 Strengthening Communities Fund to Woolston Playcentre towards costs for heating and consumables.
00064301	Woolston Preschool Incorporated		Improving our technology and resources for children	That the Waikura Linwood-Central-Heathcote Community Board a grant $2,500 from its 2022-23 Strengthening Communities Fund to Woolston Preschool Incorporated towards costs of equipment and replacement devices.

2. Decline the 2022/23 Strengthening Communities Fund grants outlined in the following schedule:

00064139	Adventure Specialties Trust	Inspire Adults Adventure Therapy	That the Waikura Linwood-Central-Heathcote Community Board declines the application to the 2022-23 Strengthening Communities Fund from Adventure Specialties Trust for the Inspire Adults Adventure Therapy towards programme costs.
00064212	Educational Child Care Centre Inc	Care and education of children	That the Waikura Linwood-Central-Heathcote Community Board declines the application to the 2022-23 Strengthening Communities Fund from the Educational Child Care Centre Inc. towards wages.
00064064	Te Mapua Child and Youth Trust	Funding support for Field Worker wages, to support vulnerable children, families and whanau	That the Waikura/Linwood-Central-Heathcote Community Board declines the application to its 2022-23 Strengthening Communities Fund to the Te Mapua Child and Youth Trust for the funding support for Field Worker wages as this application does not meet funding criteria.
00064364	YWCA Christchurch Inc.	Life Skills	That the Waikura Linwood-Central-Heathcote Community Board declines the application to its 2022-23 Strengthening Communities Fund from YWCA Christchurch Inc.

3. Approve the transfer of the remainder of the Strengthening Communities Fund of $9,575 to the Waikura Linwood-Central-Heathcote 2022/23 Discretionary Response Fund.

3. Key Points Ngā Take Matua

Issue or Opportunity Ngā take, Ngā Whaihua rānei

3.1 The purpose of the Strengthening Communities Fund is to support community focused organisations whose projects contribute to the strengthening of community wellbeing in the Christchurch City area.

3.2 Successful organisations will be those who can demonstrate that they are sustainable, strategic, community focused groups who have a significant presence within their community of benefit. Successful projects will also clearly demonstrate their contribution to the Council funding outcomes and priorities.

Strategic Alignment Te Rautaki Tīaroaro

3.3 As the name of the fund implies, this projects and organisations recommended for funding in this report align to the Council’s commitment to achieving strong communities. In establishing the recommendations we were guided by the Strategic Framework, in particular the Strengthen Communities Strategy and its principles such as capacity building, diversity, participation and partnership.

Decision Making Authority Te Mana Whakatau

3.4 Approve the allocation of the local Strengthening Communities Fund for each community

3.5 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.6 The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.7 The level of significance was determined by the number of people affected and/or with an interest.

3.8 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion / Kōrerorero

3.9 The 2022-23 Strengthening Communities Fund opened on 21 March 2022 and closed on 26 April 2022.

3.10 A total of 68 applications were initially received, requesting a total of $1,544,057. Two of these applications have since been transferred to the 2022-23 Discretionary Response Fund.

3.11 The Waikura Linwood-Central-Heathcote Community Board has a total funding pool of $715,827.

3.12 Staff have recommended a total of $601,252 for the 2022-23 Strengthening Communities Fund, which would result in $114,575 remaining for the 2022/23 Discretionary Response Fund.

3.13 One multi-year application was granted in 2020-21.

· Woolston Boxing Club Incorporated – Amateur Boxing – Community Sports Club

3.14 Ten multi-year applications were granted in 2021-22.

· Avebury House Community Trust - Avebury House

· Bromley Community Association Incorporated - Facilitator Wages and Activities

· Phillipstown Community Centre Charitable Trust - Safe and Connected Phillipstown

· Te Whare Roopu o Oterepo - Waltham Community Cottage - Waltham Community Cottage

· Wainoni Avonside Community Services Trust (WACST) - Wainoni - Avonside Community Services Trust

· Christchurch South Community Gardens Trust- Christchurch South Community Gardens

· Community Focus Trust - Community Development

· Mt Pleasant Pottery Group Incorporated - Operational Costs 2021-2024

· Richmond Community Garden Trust - Richmond Community Garden (RCG) Garden Operational Costs

· Waltham Out Of School Hours Inc. - Sponsorship of Children

3.15 There are no multi-year applications being considered in this funding round.

3.16 The attached Decision Matrices (Attachment A) provides detailed information for the application. This includes organisational details, project details, financial information, a staff assessment and a priority ranking.

3.17 The Strengthening Communities Fund Criteria and Community Funding Outcomes and Priorities (Attachment B) are attached.

3.18 A workshop was held with the Community Board on 22 June 2022 which provided an opportunity for Board members to ask questions and seek clarification on any of the projects or staff recommendations.

3.19 Community Boards have delegated authority from the Council to make final decisions on the Strengthening Communities Funding for their respective Board area. The Board’s decisions will be actioned immediately following the decision meeting. All groups will then be informed of the decisions and funding agreements will be negotiated where relevant. All funding approved is for the period of 1 September to 31 August each year.

3.20 Grants will be paid out in September 2022 following the receipt of a signed funding agreement.

3.21 All successful applicants are required to complete an accountability form at the end of the funded period. A summary of this information will be provided to the Community Board.

Attachments

No.	Title	Page
a ⇩	Waikura Linwood-Central-Heathcote 2022-23 Strengthening Communities Fund - Decision Matrices	37
b ⇩	Strengthening Communities Fund Criteria and Community Funding Outcomes and Priorities	94

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Jane Walders - Support Officer

Approved By

Arohanui Grace - Manager Community Governance, Linwood-Central-Heathcote

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

Waikura Linwood-Central-Heathcote Community Board

03 August 2022

10. Waikura Linwood-Central-Heathcote 2022/23 Discretionary Response Fund Application - Richmond Community Garden Trust
Reference / Te Tohutoro:	22/795085
Report of / Te Pou Matua:	Cathy Sweet, Community Development Advisor, Cathy.Sweet@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens and Community, mary.richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waikura Linwood-Central-Heathcote Community Board to consider an application for funding from its 2022/23 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
64608	Richmond Community gardens	Riverlution Eco Hub Security System	$8,728	$8,728

1.2 There is currently a balance of $48,500 remaining in the fund

2. Officer Recommendations Ngā Tūtohu

That the Waikura Linwood-Central-Heathcote Community Board:

1. Approves a grant of $8,728 from its 2022/23 Discretionary Response Fund to Richmond Community Gardens towards Riverlution security system

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is aligned to the Strategic Framework and in particular the strategic priority of enabling active and connected communities to own their future.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2022/23 Discretionary Response Fund is as below.

Total Budget 2022/23	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$100,000	$51,500	$48,500	$39,772

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Discretionary Response Fund 2022/23 Decision Matrix - Richmond Community Garden Trust 3 August 2022	99

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author	Cathy Sweet - Community Development Advisor
Approved By	Arohanui Grace - Manager Community Governance, Linwood-Central-Heathcote

Waikura Linwood-Central-Heathcote Community Board

03 August 2022

11. Waikura Linwood-Central-Heathcote 2022/23 Discretionary Response Fund Application - Phillipstown Community Trust, 'I Love Phillipstown' Working Bees
Reference / Te Tohutoro:	22/931815
Report of / Te Pou Matua:	Cathy Sweet, Community Development Advisor, Cathy.Sweet@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens and Community, mary.richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
64678	Phillipstown Community Trust	‘I Love Phillipstown’ Community Trust	$3,677	$3,677

1.2 There is currently a balance of $48,500 remaining in the fund

2. Officer Recommendations Ngā Tūtohu

That the Waikura Linwood-Central-Heathcote Community Board:

1. Makes a grant of $3,677 from its 2022/23 Discretionary Response Fund to Phillipstown Charitable Trust towards ‘I Love Phillipstown’ Working Bees

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is aligned to the Strategic Framework and in particular the strategic priority of enabling active and connected communities to own their future.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2022/23 Discretionary Response Fund is as below.

Total Budget 2022/23	Granted to date	Available for allocation	Balance If Staff Recommendation adopted
$100,000	$51,500	$48,500	$44,823

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Discretionary Response Fund 2022/23 Decision Matrix - Phillipstown Community Centre - 3 August 2022	103

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author	Cathy Sweet - Community Development Advisor
Approved By	Arohanui Grace - Manager Community Governance, Linwood-Central-Heathcote

Waikura Linwood-Central-Heathcote Community Board

03 August 2022

12. Waikura Linwood-Central-Heathcote 2022/23 Discretionary Response Fund Application - Demon/Angel Productions
Reference / Te Tohutoro:	22/931460
Report of / Te Pou Matua:	Cathy Sweet, Community Development Advisor, Cathy.Sweet@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens and Community, mary.richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
64649	Demon/Angel Productions	Free Charity Feeds	$2,000	$0

1.2 There is currently a balance of $48,500 remaining in the fund

2. Officer Recommendations Ngā Tūtohu

That the Waikura Linwood-Central-Heathcote Community Board:

1. Declines a grant from its 2022/23 Discretionary Response Fund to Demon/Angel Productions towards Charity Feeds.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is aligned to the Strategic Framework and in particular the strategic priority of enabling active and connected communities to own their future.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2022/23 Discretionary Response Fund is as below.

Total Budget 2022/23	Granted to Date	Available for allocation	Balance If Staff Recommendation adopted
$100,000	$51,500	$48,500	$48,500

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Discretionary Response Fund 2022/23 Application - Demon/Angel Productions	107

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author	Cathy Sweet - Community Development Advisor
Approved By	Arohanui Grace - Manager Community Governance, Linwood-Central-Heathcote

Waikura Linwood-Central-Heathcote Community Board

03 August 2022

13. Waikura Linwood-Central-Heathcote 2022/23 Discretionary Response Fund Application - Positive Directions Trust
Reference / Te Tohutoro:	22/931947
Report of / Te Pou Matua:	Cathy Sweet, Community Development Advisor, Cathy.Sweet@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens and Community, mary.richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
63950	Positive Directions Trust	Korero Mai Project	$13,000	$3,000

1.2 There is currently a balance of $48,500 remaining in the fund

2. Officer Recommendations Ngā Tūtohu

That the Waikura Linwood-Central-Heathcote Community Board:

1. Makes a grant of $3,000 from its 2022/23 Discretionary Response Fund to Positive Directions Trust towards the Korero Mai Project

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is aligned to the Strategic Framework and in particular the strategic priority of enabling active and connected communities to own their future.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2022/23 Discretionary Response Fund is as below.

Total Budget 2022/23	Granted to Date	Available for allocation	Balance If Staff Recommendation adopted
$100,000	$51,500	$48,500	$45,500

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Discretionary Response Fund 2022/23 Decision Matrix - Positive Directions Trust - 3 August 2022	111

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author	Cathy Sweet - Community Development Advisor
Approved By	Arohanui Grace - Manager Community Governance, Linwood-Central-Heathcote

Waikura Linwood-Central-Heathcote Community Board

03 August 2022

14. Waikura Linwood-Central-Heathcote 2022/23 Discretionary Response Fund Application - Delta Community Support Trust, Foodbank
Reference / Te Tohutoro:	22/932089
Report of / Te Pou Matua:	Cathy Sweet, Community Development Advisor, Cathy.Sweet@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens and Community, mary.richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
64167	Delta Community Support Trust	Foodbank	$50,000	$5,000

1.2 There is currently a balance of $48,500 remaining in the fund

2. Officer Recommendations Ngā Tūtohu

That the Waikura Linwood-Central-Heathcote Community Board:

1. Approves a grant of $5,000 from its 2022/23 Discretionary Response Fund to Delta Community Trust towards Foodbank costs

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is aligned to the Strategic Framework and in particular the strategic priority of enabling active and connected communities to own their future.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2022/23 Discretionary Response Fund is as below.

Total Budget 2022/23	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$100,000	$51,500	$48,500	$42,500

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Decision Matrix - 00064147 Linwood-Central-Heathcote DRF - Delta Community Support Trust	115

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author	Cathy Sweet - Community Development Advisor
Approved By	Arohanui Grace - Manager Community Governance, Linwood-Central-Heathcote

7. Correspondence
Reference / Te Tohutoro:	22/883286
Report of / Te Pou Matua:	Liz Beaven, Community Board Adviser
General Manager / Pouwhakarae:	Mary Richardson, Citizen and Community

Name	Subject
Sumner Residents’ Association and Hub	Cave Rock/Tuawera Mast Lighting

ITEM NO.	GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED	SECTION	SUBCLAUSE AND REASON UNDER THE ACT	PLAIN ENGLISH REASON	WHEN REPORTS CAN BE RELEASED
17.	Public Excluded Linwood-Central-Heathcote Community Board Minutes - 13 July 2022			Refer to the previous public excluded reason in the agendas for these meetings.