Agenda of Waipuna Halswell-Hornby-Riccarton Community Board

Waipuna Halswell-Hornby-Riccarton Community Board

16 August 2022

Unconfirmed

Waipuna

Halswell-Hornby-Riccarton Community Board

Open Minutes

Date: Tuesday 2 August 2022

Time: 5.02pm

Venue: Rārākau: Riccarton Centre,
199 Clarence Street, Christchurch

Present

Chairperson

Deputy Chairperson

Members

Mike Mora

Helen Broughton (via audio/visual link)

Jimmy Chen

Catherine Chu (via audio/visual link)

Gamal Fouda (via audio/visual link)

Anne Galloway (via audio/visual link)

Andrei Moore

Debbie Mora

Mark Peters

Matthew Pratt

Manager Community Governance, Halswell-Hornby-Riccarton

941 5428

matthew.pratt@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

The agenda was dealt with in the following order.

1. Apologies / Ngā Whakapāha

There were no apologies.

2. Declarations of Interest / Ngā Whakapuaki Aronga

Part B

Mark Peters declared an interest in item 8. regarding the application from the Hornby Community Care Trust.

Jimmy Chen declared an interest in item 8. regarding the application from the Hei Hei Broomfield Community Development Trust.

3. Confirmation of Previous Minutes / Te Whakaāe o te hui o mua

Part C

Community Board Resolved HHRB/2022/00071

That the minutes of the Waipuna Halswell-Hornby-Riccarton Community Board meeting held on Tuesday, 12 July 2022 be confirmed.

Andrei Moore/Debbie Mora Carried

4. Public Forum / Te Huinga Whānui

Part B

4.1

Christchurch City BMX Club

Graeme Galt, representing the Christchurch City BMX Club, addressed the Board to provide an update on the club’s activities and ambitions for future enhancements to their facilities. Mr Galt also discussed the possibility of utilising an area beside the existing BMX track at Kyle Park, Hornby, to create a new BMX practice area.

The Board thanked Mr Galt for his presentation and suggested that the Club invite the incoming Board to come for a site visit after the upcoming local government elections.

Attachments

a Christchurch City BMX Club - PowerPoint Presentation

4.2

Karamū community project

Claire Cowles, representing the Home Foundation, and Dr Olivia Webb, representing Gap Filler, addressed the Board regarding the Karamū community project. The aim of the project is for it to be community-led and deliver either a communal amenity enhancement, a community event, or a combination of the two. The community will figure this out for themselves and through the process also get to know each other and grow community connections.

The Board thanked Ms Cowles and Dr Webb for their presentation and work on this initiative. The Board encouraged them to contact Canterbury Neighbourhood Support who have experience in supporting community development and helping community groups to connect and collaborate.

Attachments

a Karamū Community Project - Handout

5. Deputations by Appointment / Ngā Huinga Whakaritenga

Part B

5.1 Kissel Street - New bus stop 70011 and upgrade of existing bus stop 50380 report

Kelley and Gregory Jones, local residents, addressed the Board regarding the Kissel Street - New bus stop 70011 and upgrade of existing bus stop 50380 report (Item 7 of these minutes refers).

Mr and Mrs Jones spoke to their written submission which is included as an attachment to the staff report in the meeting agenda, and emphasised their opinion that the proposed location for the new bus stop is flawed and should be moved further down the street.

At the end of the deputation the Chairperson thanked Mr and Mrs Jones for their presentation.

6. Presentation of Petitions / Ngā Pākikitanga

Part B

There was no presentation of petitions.

Gamal Fouda left the meeting at 6:10 p.m. during the discussion on item 7.

7. Kissel Street - New bus stop 70011 and upgrade of existing bus stop 50380
	Board Comment The Board took the opportunity to ask questions of the Passenger Transport Engineer and also discussed the comments made by Kelley and Gregory Jones during their deputation (Item 5.1 of these minutes refers). The Board heard that the rationale for the proposed new bus stop location is that the deep dish kerb and channel is due to be replaced with flat kerb and channel at that site. When this is done it will provide a more accessible facility for passengers with disabilities. The site further down the street might not be able to have its kerb and channel replaced due to budget constraints. The Chairperson called for a mover for the original officer recommendation and none came forward. The Chairperson then proposed that the Board approve the upgrades to the existing bus stop on the east side of Kissel Street, but not proceed with the new bus stop on the west side of the street. The Board adopted this proposal. The Board noted that the proposed new bus stop could be re-visited after the work on the kerb and channel has been completed. The Board encouraged staff to explore whether the kerb and channel upgrade could be extended to the alternative proposed location further down Kissel Street.
	Officer Recommendations / Ngā Tūtohu That the Waipuna Halswell-Hornby-Riccarton Community Board approves: 1. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017: a. West side of Kissel Street (bus stop 70011)That the stopping of vehicles is prohibited at all times on the west side of Kissel Street commencing at a point approximately 26 metres south of its intersection with Banks Street and extending in a southerly direction for a distance of approximately 5 metres. b. That a bus stop be installed on the west side of Kissel Street commencing at a point approximately 31 metres south of its intersection with Banks Street and extending in a southerly direction for a distance of approximately 15 metres. c. That the stopping of vehicles is prohibited at all times on the west side of Kissel Street commencing at a point approximately 46 metres south of its intersection with Banks Street and extending in a southerly direction for a distance of approximately 12 metres. East side of Kissel Street (bus stop 50380) d. That the stopping of vehicles is prohibited at all times on the east side of Kissel Street commencing at its intersection with Banks Street and extending in a southerly direction for a distance of approximately 21.5 metres. e. That a bus stop be installed on the east side of Kissel Street commencing at a point approximately 21.5 metres south of its intersection with Banks Street and extending in a southerly direction for a distance of approximately 15 metres. f. That the stopping of vehicles is prohibited at all times on the east side of Kissel Street commencing at a point approximately 36.5 metres south of its intersection with Banks Street and extending in a southerly direction for a distance of approximately 5 metres. 2. That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in 1. are revoked. 3. That these resolutions take effect when the traffic control devices that evidence the restrictions described in 1. are in place (or removed, in the case of revocations).
	Community Board Resolved HHRB/2022/00072 Part C That the Waipuna Halswell-Hornby-Riccarton Community Board approves: 1. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017: East side of Kissel Street (bus stop 50380) a. That the stopping of vehicles is prohibited at all times on the east side of Kissel Street commencing at its intersection with Banks Street and extending in a southerly direction for a distance of approximately 21.5 metres. b. That a bus stop be installed on the east side of Kissel Street commencing at a point approximately 21.5 metres south of its intersection with Banks Street and extending in a southerly direction for a distance of approximately 15 metres. c. That the stopping of vehicles is prohibited at all times on the east side of Kissel Street commencing at a point approximately 36.5 metres south of its intersection with Banks Street and extending in a southerly direction for a distance of approximately 5 metres. 2. That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in 1. are revoked. 3. That these resolutions take effect when the traffic control devices that evidence the restrictions described in 1. are in place (or removed, in the case of revocations). Mark Peters/Jimmy Chen Carried

8. Waipuna Halswell-Hornby-Riccarton Strengthening Communities Report 2022-23

Board Comment

The Board decided to grant $35,000 to the Canterbury Fiji Social Services Trust, an increase of $5,000 compared to the original officer recommendation, decreasing the 2022 – 2023 Discretionary Response Fund transfer recommendation by $5,000.

Apart from this adjustment, the officer recommendation was accepted without change.

Community Board Resolved HHRB/2022/00073

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves the 2022 - 2023 Strengthening Communities Fund grants outlined in the following schedule:

2. Approves the transfer of $155,989 to the Waipuna Halswell-Hornby-Riccarton Community Board 2022 – 2023 Discretionary Response Fund.

Debbie Mora/Helen Broughton Carried

Mark Peters declared an interest in the application from the Hornby Community Care Trust and took no part in the debate or voting on that matter.

Jimmy Chen declared an interest in the application from the Hei Hei Broomfield Community Development Trust and took no part in the debate or voting on that matter.

9. Waipuna Halswell-Hornby-Riccarton Community Board Projects 2022-23

Community Board Resolved HHRB/2022/00074

Original officer recommendation accepted without change.

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Establishes the Waipuna Halswell-Hornby-Riccarton Youth Development Fund 2022-23.

2. Applies the following criteria and decision making process for the Waipuna Halswell-Hornby-Riccarton Youth Development Fund 2022-23:

a. The Waipuna Halswell-Hornby-Riccarton Community Board enables decision-making on the allocation of Youth Development Fund grants to at least five (5) Waipuna Halswell-Hornby-Riccarton Community Board members responding by way of email within two working days, with the majority view being actioned.

b. The criteria will be an application from, or on behalf of, a young person aged between 10 and 25 years of age, living in the Waipuna Halswell-Hornby-Riccarton Community Board area for projects that focus on personal development and growth or representation at events.

c. Details of approved grants to be reported to the Board for record purposes.

3. Establishes the Waipuna Halswell-Hornby-Riccarton Off the Ground Fund 2022-23.

4. Applies the following criteria and decision making process for the Waipuna Halswell-Hornby-Riccarton Off The Ground Fund 2022-23:

a. The Waipuna Halswell-Hornby-Riccarton Community Board enables decision-making on the allocation of Off The Ground Fund grants to at least five (5) Waipuna Halswell-Hornby-Riccarton Community Board members responding by way of email within two working days, with the majority view being actioned.

b. The project must benefit people living in the Halswell-Hornby-Riccarton wards.

c. Applications must be made by one resident, group or organisation, providing contact details, location of the project and a short description of what the project will involve. Funding will not be considered for projects already undertaken.

d. Funding may be granted up to a maximum of $400 for any application.

e. All applications will have to meet the criteria requirements of the Discretionary Response Fund.

f. Details of approved grants to be reported to the Board for record purposes.

5. Establishes the Waipuna Halswell-Hornby-Riccarton Swimming Accessibility and Activation Fund 2022-23

6. Applies the following criteria and decision making process for the Waipuna Halswell-Hornby-Riccarton Swimming Accessibility and Activation Fund 2022-23:

a. The Waipuna Halswell-Hornby-Riccarton Community Board enables decision-making on the allocation of Swimming Accessibility and Activation grants to at least five (5) Waipuna Halswell-Hornby-Riccarton Community Board members responding by way of email within two working days, with the majority view being actioned.

b. The project must benefit people living in the Halswell-Hornby-Riccarton wards.

c. Projects must take place at a swimming facility (including Christchurch City Council facilities and community pool facilities) within the Halswell-Hornby-Riccarton Community Board area.

d. Applications will only be considered from community groups with Charitable and/or Incorporated Society status, or an informal group with a bank account in the group name. Applications must include contact details, the pool that the programme or event shall be located at, and a description of including expected participant numbers.

e. Funding may be granted up to a maximum of $1,000 for any application.

f. All applications will still have to meet the criteria requirements of the Discretionary Response Fund.

g. Details of approved grants to be reported to the Board for record purposes.

7. Approves an allocation of $12,000 from its 2022-23 Discretionary Response Fund towards Culture Galore 2023.

8. Approves an allocation of $10,000 from its 2022-23 Discretionary Response Fund towards the 2022-23 Waipuna Halswell-Hornby-Riccarton Swimming Accessibility and Activation Fund.

9. Approves an allocation of $7,500 from its 2022-23 Discretionary Response Fund towards Community and Youth Service Awards and Garden Pride Awards.

10. Approves an allocation of $7,000 from the 2022-23 Waipuna Halswell-Hornby-Riccarton Discretionary Response Fund to the 2022-23 Waipuna Halswell-Hornby-Riccarton Youth Development Fund.

11. Approves an allocation of $4,500 from its 2022-23 Discretionary Response Fund towards Community Leadership Opportunities.

12. Approves an allocation of $4,500 from its 2022-23 Discretionary Response Fund towards Summer with Your Neighbours.

13. Approves an allocation of $4,000 from its 2022-23 Discretionary Response Fund towards Engaging with the Community.

14. Approves an allocation of $2,000 from the 2022-23 Waipuna Halswell-Hornby-Riccarton Discretionary Response Fund to the 2022-23 Waipuna Halswell-Hornby-Riccarton Off The Ground Fund.

15. Approves an allocation of $1,500 from its 2022-23 Discretionary Response Fund towards 2023 ANZAC Day expenses.

Jimmy Chen/Mark Peters Carried

10. Elected Members’ Information Exchange

Part B

Board members exchanged information on the following:

· It was noted that the proposed sale of a Council-owned property on Gilberthorpes Road was discussed at a recent briefing for Councillors and Board members. The Board noted that at the briefing, they requested that this matter not be progressed until further discussions have taken place.

· The Board discussed the upcoming changes to residential intensification rules.

· The Board acknowledged the successful Beautify Wycola Park event held on Saturday 30 July.

· The Board discussed visibility at the Colt Place/Platinum Drive intersection.

· The Board discussed the condition of the netball hoops at Halswell Domain.

· There was a suggestion that accommodation of the Hornby MenzShed at the Christchurch City BMX Club site be looked into.

Attachments

a Elected Members' Information Exchange - Halswell Domain Netball Hoops - Photographs

10.1 Hornby Community Safety Meeting

It was noted the Board has an ongoing interested in organising a Hornby community safety meeting. The Board asked for meeting support and agreed to request staff assist the Board to organise the meeting.

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Requests staff assist the Board to organise a Hornby community safety meeting.

10.2 Kennedys Bush and Halswell Quarry Stormwater Briefing

The Board noted that the Kennedys Bush Road Neighbourhood Association has raised a number of issues, particularly related to stormwater retention and detention associated with new development in the Halswell area.

The Board agreed to request a briefing regarding stormwater management in the Kennedys Bush and Halswell Quarry area, and information from the briefing is to be made publicly available.

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Requests that staff arrange a briefing to discuss stormwater management in the Kennedys Bush and Halswell Quarry area, and information from the briefing is to be made publicly available.

10.3 Main South Road and Brynley Street roundabout road markings

The installation of cross-hatching road markings at the Brynley Street and Main South Road roundabout was discussed.

The Board agreed to request staff provide advice on the feasibility of cross-hatching road markings at the Brynley Street and Main South Road roundabout.

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Requests staff provide advice on the feasibility of cross-hatching road markings at the Brynley Street and Main South Road roundabout.

10.4 Car parking restrictions on Dumfries Drive, Hornby

It was noted that there are concerns regarding the volume of cars parking on Dumfries Drive, Hornby, impacting the availability of car parking for residents.

The Board agreed to ask staff to investigate installing car parking restrictions on Dumfries Drive, Hornby.

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Requests staff investigate the possible installation of parking restrictions on Dumfries Drive, Hornby.

10.5 Anti-social driving behaviour on Trevor Street, Hornby

There are concerns regarding speeding and anti-social driving behaviour on Trevor Street, Hornby.

The Board agreed to request staff provide traffic monitoring and advice on ways to manage anti-social driving behaviour on Trevor Street, Hornby.

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Requests staff undertake traffic monitoring and provide advice on ways to manage anti-social driving behaviour on Trevor Street, Hornby.

10.6 Start work notices

It was noted the Board has not received start work notices regarding a number of road closures due to road works in the Board area.

The Board agreed to request staff investigate the omission of start work notices being distributed to the Board.

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Requests staff investigate the omission of start work notices being distributed to the Board.

Meeting concluded at 7pm.

CONFIRMED THIS 16TH DAY OF AUGUST 2022

Mike Mora

Chairperson

Waipuna Halswell-Hornby-Riccarton Community Board

16 August 2022

7. Clarence Reserve- Community Garden Lease
Reference / Te Tohutoro:	22/825975
Report of / Te Pou Matua:	Felix Dawson, Leasing Consultant, felix.r.dawson@ccc.govt.nz
General Manager / Pouwhakarae:	Jane Davis, General Manager, Infrastructure, Planning and Regulatory Services, Jane.Davis@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek approval from the Waipuna Halswell-Hornby-Riccarton Community Board to grant a lease to the Riccarton Community Garden and Pātaka Trust for the purpose of a community garden on part of Clarence Reserve at 18 Dilworth Street in Riccarton.

1.2 There is a need for a community garden in the district to continue the facility currently provided at 151-153 Peverel Street. The operation must be moved off this Kāinga Ora owned land by the end of September 2022 to allow for the construction of additional housing.

1.3 A Request for Proposal process has been undertaken and the Riccarton Community Garden and Pātaka Trust has been assessed as the preferred and suitable lessee.

1.4 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by an assessment of the number of people affected, the level of impact on those affected and the cost to Council as a result of entering into the lease.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Accepts the Riccarton Community Garden and Pātaka Trust proposal to operate a community garden from 18 Dilworth Street.

2. Grants a lease to the Riccarton Community Garden and Pātaka Trust for a period of five years with one right of renewal pursuant to section 138 of the Local Government Act 2002 for an area of approximately 511 square metres, being described as Lot 7 DP10884 CB475/290, as shown in the plan described as Attachment A to the report on the meeting agenda subject to

a. All activity being compliant with the Building Act 2004 and the Resource Management Act 1991

3. Authorises the Manager Property Consultancy to conclude and administer all necessary lease negotiations and documentation.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 This report recommends a lease for a community garden because staff have identified a need to provide a community garden in Riccarton to replace the service currently operating.

3.2 The advantages of this option are that:

· continuity of a community service will maintained

· the service will support the Council Food Resilience Policy

· Council maintenance costs will be reduced.

3.3 The disadvantages of the option are that some community park space will be lost. This is regarded as acceptable given the remaining community parks on 172 Clarence Street and at the Corner of Dilworth Street and Picton Avenue.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 The option of not allowing the community garden and retaining the property as a community park was considered and discounted for the reasons described in advantages above.

4.2 A range of different locations in Riccarton were considered and discounted as not suitable for a community garden, refer Attachment C for a summary of the review.

5. Detail Te Whakamahuki

The Property

5.1 Clarence Reserve is made up of two sections, one fronting 172 Clarence Street and one fronting 18 Dilworth Street. The properties have a box drain running through the rear and the both sections were purchased in 2008 for the purpose of enabling naturalisation of the drain and to provide additional greenspace in the area.

5.2 The properties have been maintained as greenspace since that time. It was intended to vest the properties as Local Purpose Drainage Reserve. This has not occurred and the properties have been maintained as a community park since this time.

5.3 The properties are held as park pursuant to s138 of the Local Government Act 2002.

5.4 Naturalisation of the drain is not on any programme of works or budgeted for in the Long Term Plan 2021-2031.

Background

5.5 In 2020 the Council was approached by the Riccarton Community Garden and Pātaka Trust (RCGPT) enquiring as to opportunities for use of Council land for a community garden in Riccarton. Community members currently leading the Riccarton Community Garden and Pātaka Trust have been providing that service at 151-153 Peverel Street since 2013 on land provided by Kainga Ora. That land is now required for housing by the end of September 2022.

5.6 Community Development staff in the Council and community leaders consider that there is a need for a community based project in Riccarton providing a community garden or something similar in accordance with the Council’s Food Resilience Policy. A range of alternative Council sites in Riccarton were considered. The Dilworth Street site was identified as the best option. Refer attachment C for a report on alternative sites

5.7 The land at 18 Dilworth Street is held by the Council's Three Waters team. They have considered a community garden on the site and approved the use of the land for that purpose subject to access to the drain, for maintenance, and a lease arrangement that will enable naturalisation should it be required. The Parks Unit supported community garden use noting the retention of part for a community park as adequate given the additional community park on the corner of Dilworth Street and Picton Avenue.

Request for Proposal

5.8 A Request for Proposal (RFP-T25854052) was undertaken on 1 June 2022 to make the opportunity available to any other organisations that may have an interest in providing the service. The government procurement tools ‘GETS’ was used and invited proposals for a community based food resilience project consistent with Council’s Food Resilience Policy. One proposal was received from the RCGPT. There were no other proposals.

5.9 The RCGPT proposal was assessed as complying and of good quality in terms of: project plan track record, existing community relationships and alignment with Council policy objectives. The proposed use is consistent with its current operation with simple garden layout and modest plans for structures. The approximate layout is shown below. New fencing on one side and street boundary and street is planned with lockable gate.

5.10 The original proposal did not include the ‘pantry’ which is currently located next to the garden in Peverel Street. A site in Peverel Street area is preferred and RCGPT are currently looking at options. They have requested that the Dilworth site be considered as a backup option. Staff consider the ‘pantry’ a logical and reasonable activity associated with the garden itself.

5.11 The only area of concern is the past reliance on the Community Board for funding. RCGPT have received sufficient set up funds from the Board of $15,565. An annual operating cost in the region of $6,000 will be required. Governance staff have advised that they will work with the Trust to establish alternative funding sources for on-going operational expenses.

Proposed Licence

5.12 The RCGPT meets the Council’s requirements as a suitable lessee for the proposed use:

· Charitable Trust with purposes aligning with proposal

· Track record with community awards and good references

· Feasible proposal for use including funding plan.

5.13 Key lease terms are:

· Ground lease 511 square metres approximately

· Lease term 5 years, with one right of renewal subject to no alternative Council use required, access for maintenance and/or naturalisation of drain maintained

· Permitted Use-Community Garden and associated activities

· Rent nominal.

Consideration of community views

5.14 Community engagement has taken place as follows:

(a) Circulation of 30 information fliers to neighbours inviting comment (Refer Attachment B)

(b) A Local Government Act public notice in the Press was undertaken on 1 July 2022

5.15 Three written submissions were received in response, two indicating support for the proposal and one in opposition. The Central Riccarton Residents Association advised that RCGPT arranged in January 2022 for a question and answer session about the proposal and that following a response to questions all residents (who attended) were in full support. The Association also indicated their support for the proposal. A second response was received from a neighbour opposite on Dilworth Street who expressed support for the proposal. Several suggestions were made by him in regard to the management of the garden and these have been communicated to the RCGPT.

5.16 One submission was received expressing strong opposition to the proposed community garden for the following reasons:

· It would bring a rough element to the street, change the quiet nature of the street and reduce quality of life.

· It would increase vehicle activity and parking problems

· Property prices would be affected

· Alternative sites at Harrington Street and Clarence Street were suggested.

5.17 In terms of changing the nature of the street, staff advise that the garden would not operate as a drop in location and would be run by regularly supervised volunteers. Food produced would generally be distributed through the 'Pantry' intended to be operated from another site. If a pantry were set up on site it would only operate when volunteers were there and for two hours, on two days per week. The site is currently only used infrequently for recreation and regularly requires clean-up of discarded alcohol containers. Use for a garden would activate the space, increase casual surveillance and help prevent use for drinking. The low level of activity proposed would be unlikely to lead to a significant change in the nature of the street, in vehicle traffic or parking.

5.18 Park and public open space for community recreation is very limited in the wider Riccarton area. The Dilworth Street side of the Clarence Reserve was chosen because it was originally acquired for drainage and naturalisation purposes but currently has no further development or other use proposed. It can be used in its entirety (other than the drain) for the garden without conflict with other park users, or taking away public significant recreation space. It is also sunnier and safely accessible from the road frontage as opposed to the Clarence Street site which is considered to be very difficult to access safely from Clarence Street, especially when delivering materials, due to parking restrictions along this frontage and the high traffic volumes on the road. The Clarence Street side is also used by the community for passive recreation with community library and community picnic table.

5.19 Other reserves were considered, including Harrington Park which is closest to the current site in Peverel Street. Harrington Park is highly focussed on active recreation for neighbouring houses with extensive play equipment including a flying fox, a half court and practice nets with a run-up. It also has many large trees and paths around two sides. The limited open grassed space remaining is the only space available for informal games and running around. This site is not be considered suitable for a community garden.

5.20 Refer Appendix C for an analysis of possible sites in the area.

5.21 Staff consider this sufficient consideration of community views taking into account the significance of the decisions propose.

5.22 The decision affects the following wards/Community Board areas:

5.22.1 Waipuna Halswell-Hornby-Riccarton.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 This report supports the Council's Long Term Plan (2021 - 2031):

6.1.1 Activity: Parks and Foreshore

· Level of Service: 6.3.7.4 Provide community participation opportunities across the parks network –participation. - Establish baseline

Policy Consistency Te Whai Kaupapa here

6.2 Food Resilience Policy 2014, refer in particular outcomes: Close Knit and self-reliant Communities, Lifelong learning, Stewardship of public places.

6.3 Food Resilience Policy : Christchurch City Council (ccc.govt.nz)

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.5 The proposal was forwarded to Mahaanui Kurataio Ltd for comment. No concerns were raised.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.6 The proposal to enter into a new lease does not have an impact on climate change as there is limited carbon footprint associated with the leasing itself. In terms of the activity associated with the lease, it encourages local community involvement and food resilience and in that sense the carbon footprint associated with travel is low.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.7 No accessibility issues arise.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1 Cost to Implement – Preparation of lease and public advertising costs to be recovered from the tenant.

7.2 Maintenance/Ongoing costs – tenant responsibility.

7.3 Funding Source – tenant responsibility. Note that the RCGBT receives financial support from the Community Board through various funding schemes (Refer Attachment B).

Other / He mea anō

7.4 No other matters are applicable.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1 Delegations Parks (Part D-sub Part 1- Community Boards)

“To grant leases or licences for a maximum term of 35 years to any person or body over parks, and to authorise staff to sign all required documentation.” Local Government Act 2002:

8.2 Lease entered into pursuant to s138.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.3 Other legal implications are:

8.3.1 Local Government Act 2002-Decision Making including consideration of community views.

8.3.2 Local Government Act 2002, public notice pursuant to s138

8.3.3 Property is zoned Open Space Community Park. Community Garden is a permitted activity.

8.4 This report has not been reviewed and approved by the Legal Services Unit.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There is a risk of the lessees failing to maintain the premises.

9.2 The risk is generally assessed as low. Financial consequences would be relatively small and operational issues could be rectified. The likelihood of these consequences occurring is considered medium based on the RCGBT previous track record.

Attachments / Ngā Tāpirihanga

No.	Title	Page
a ⇩	Lease Plan	28
b ⇩	Consultation flier-Clarence Reserve- 18 Dilworth Streetdocx	29
c ⇩	Consideration of Potential future Council sites for Community Garden	31
d ⇩	Public responses to Flier	45

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Felix Dawson - Leasing Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Helen Beaumont - Head of Three Waters

Jane Davis - General Manager Infrastructure, Planning & Regulatory Services

Waipuna Halswell-Hornby-Riccarton Community Board

16 August 2022

8. Naming Report - Hornby Centre
Reference / Te Tohutoro:	22/966761
Report of / Te Pou Matua:	Craig Hutchings, Facilities Establishment Manager, craig.hutchings@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens and Community, mary.richardson@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider and approve the permanent name to be used for the new library, customer service centre and aquatic facilities located in Hornby.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Accepts the name Matatiki that has been gifted by Ngāi Tūāhuriri to the Christchurch City Council to be used for the new library, customer service centre and aquatic facilities located in Hornby.

2. Approves Matatiki: Hornby Centre, as the permanent name for the facility.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 A permanent name for the new facility needs to be agreed and confirmed. To date the project has been using working titles Hornby Library, Customer Services & South West Leisure Centre and Hornby Centre.

3.2 The Christchurch City Council Staff engaged Matapopore to develop a cultural narrative that has been weaved through the facility.

3.3 Matapopore have recommended the name of Matatiki for the new facility as gifted by Ngāi Tūāhuriri.

3.4 Accepting the name gifted by Ngāi Tūāhuriri builds on the relationship with Ngāi Tahu Papatipu Rūnanga and the Te Hononga – Council Papatipu Rūnanga partnership, reflecting mutual understanding and respect. Strengthens our commitment to promoting equity, valuing diversity and fostering inclusion.

3.5 Combining Matatiki with an English descriptor incorporates the location of the facility within the name, supports communication to a wider audience, and is consistent across the Christchurch City Council’s network of facilities.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Retaining the project working title of Hornby Centre was considered however has been discounted as it does not reflect the Te Hononga – Council Papatipu Rūnanga partnership.

4.2 Utilising Matatiki on its own was also considered however was discounted because of the importance of an English descriptor to communicate the location and purpose of the facility to a wider audience.

5. Detail Te Whakamahuki

Background Information

5.1 Matapopore prepared a Cultural Design Framework to be weaved through the Hornby Centre (working title) and is included as attachment A to this report.

5.2 Ngāi Tūāhuriri gifted the name of Matatiki which means the spring of water – the source of water and wellbeing for Ōtautahi Christchurch. The full story and connection to the name gifted is included in attachment B of this report.

5.3 Matatiki expresses the importance of water and draws our attention to the interconnectedness of land, people, and water. The name Matatiki also signifies the importance and connection to waterways and travel routes.

5.4 The name gives effect to Council’s partnering relationship Te Hononga and the appropriate mana whenua rūnanga, strengthening our commitment to our on-going bi-cultural relationship.

5.5 The name reflects the qualities of a good name in that it is meaningful, brings out the essence of the brand and reflects the image of the facility.

5.6 Once formally confirmed, the gifted name will be integrated into all marketing and communications material moving forward. Communications material has been developed to announce the gifted name to stakeholders and the wider community.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Adopting the name aligns with the Community Outcomes of celebrating our identity through arts, culture and heritage, valuing the voices of all cultures and a strong sense of community.

Policy Consistency Te Whai Kaupapa here

6.2 This option is consistent with Council’s Plans and Policies, including the Branding Policy. The naming convention is also used for other Council facilities. For example Te Hāpua: Halswell Centre, Te Pou Toetoe: Linwood Pool and Matuku Takotako: Sumner Centre.

6.3 The naming of the facility follows the code of practice as set out by the Council Naming of Reserves and Facilities Policy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 Matatiki is a gift from Ngāi Tūāhuriri to the Christchurch City Council. Matapopore developed the cultural narrative and facilitated the gifted name from Ngāi Tūāhuriri which expresses the importance of water and draws our attention to the interconnectedness of land, people, and water. The name Matatiki also signifies the importance and connection to waterways and travel routes.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.5 Naming a facility does not create climate change impact.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.6 There are no accessibility considerations to naming a facility.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1 Cost to Implement – The incorporation of a name has already been factored into the project signage budget and therefore does not have any additional cost implication.

7.2 Maintenance/Ongoing costs – There are no ongoing costs from making these changes.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1 The Community Board has authority to approve the naming of its facilities.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.2 This Marketing Unit will ensure compliance with trademark requirements.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 The working title Hornby Centre has been used for a long period of time. To mitigate this and have Matatiki: Hornby Centre become familiar staff will provide partners with the naming narrative to give meaning and relevance. Effective communications, marketing and wayfinding signage will use the full title Matatiki: Hornby Centre.

Attachments / Ngā Tāpirihanga

No.	Title	Page
a ⇩	RSE Facility Establishment - Hornby Centre - Matapopore Cultural Design Framework Dec 2020	53
b ⇩	RSE Facility Establishment - Hornby Centre - Matapopore Hornby Community - name proposal	80

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Craig Hutchings - Facilities Establishment Programme Manager

Approved By

Craig Hutchings - Facilities Establishment Programme Manager

Nigel Cox - Head of Recreation, Sports & Events

Mary Richardson - General Manager Citizens & Community

Waipuna Halswell-Hornby-Riccarton Community Board

16 August 2022

9. Proposed Road Names - 374 Shands Road
Reference / Te Tohutoro:	22/863225
Report of / Te Pou Matua:	Paul Lowe, Manager Resource Consents, Paul.Lowe@ccc.govt.nz
General Manager / Pouwhakarae:	Jane Davis, General Manager Infrastructure Planning & Regulatory Services, Jane.Davis@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to approve the proposed road names at 374 Shands Road, Hornby.

1.2 The report is staff generated resulting from a naming request received from the subdivision developer.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves the following new road names for 374 Shands Road (RMA/2020/2032).

a. Road 1 - Bruce Stewart Drive

b. Road 2 - Prefect Drive

3. Detail Te Whakamahuki

Introduction Te Whakatkinga

3.1 Road naming requests have been submitted by the developer for the subdivision of 374 Shands Road (RMA/2020/2032). A preferred name and alternative names, have been put forward by the developer for each road and lane.

3.2 The recommended road names have been checked against existing road names in Christchurch and bordering districts, for duplication, alternative spelling, or other similarities in spelling or pronunciation to avoid the potential for confusion. The proposed names are considered sufficiently different to existing road names.

3.3 The recommended road names have been checked against the Council’s Roads and Right-of-Way Naming Policy dated 2 November 1993 and are considered to be consistent with this policy except as outlined below.

3.4 The recommended road names have also been checked against the Australia and New Zealand Standard AS/NZA 4819:2011 Rural and Urban Addressing. The names are considered to be consistent with the Standard unless otherwise stated below.

3.5 Under the Roads and Right-of-Way Naming Policy, the names considered must be requested by the developer. There is not an ability to consider alternative names without first checking whether there are any duplications or similarities with other road and right-of-way names.

3.6 Consultation has been undertaken with Land Information New Zealand who have raised no concerns with the proposed road names.

3.7 The names requested have been accompanied by an explanation of the background to the names, which is summarised below, along with correspondence with the applicant.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.8 The decisions in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.9 The level of significance was determined by the number of people affected and/or with an interest.

3.10 Due to the assessment of low significance, no further community engagement and consultation is required.

Proposed Names

3.11 The proposed roads are shown in Attachment A

3.12 The proposed road names are themed for the industrial nature of the development and surrounding land.

3.13 Quadrant Drive is a continuation from the developments to the north east.

3.14 Road 1 - Preferred name: Bruce Stewart Drive

Bruce Stewart (1931-2018) was the co-founder of Calder Stewart, who in 1955 went into partnership with Lance Calder to build houses in Otago. Through his businesses, Bruce Stewart has developed large tracts of industrial land and built dozens of warehouses, factories and commercial buildings in Hornby as well as around Christchurch.

Bruce Stewart was awarded the Order of New Zealand Merit in 2016, for services to the community and the construction industry. Mr Stewart also played roles in a number of regional/national industry associations, rotary club and serving in local government. There is also a leadership programme set up in his name to support emerging leaders of the Tokomairiro region, around Milton, Otago.

Officers Note: Bruce Stewart also has a strong connection to the developer and Council Officers do not generally support road named after people that are associated with the development under the Road Naming Policy. However in this instance the name does not relate to a living person and has nationwide significance.

3.15 Road 2 - Preferred name: Prefect Drive

3.16 The Ford Prefect was an early vehicle used by farmers, growers, builders, manufacturers, etc in the early days of NZ agriculture and building/manufacturing. References both the historical use of the land (agriculture) and the current day industrial use.

When Calder Stewart started, the company assets were a 1949 Ford Prefect, a trailer, a concrete mixer and £25 working capital.

Alternative Names

3.17 Assembly Drive - Meaning the fitting together of manufactured parts into a complete machine, structure, or unit of a machine. Continues the existing theme of industrial land use.

3.18 Generation Drive - Meaning the production or creation of something. Continues the existing theme of industrial land use.

3.19 Formation Drive - Meaning the manner in which a thing is formed. Continues the existing theme of industrial land use.

3.20 Revolution Drive - Meaning a dramatic and wide-reaching change in conditions or operation. Continues the existing theme of industrial land use.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	RMA/2020/2032 - Proposed Plan - 374 Shands Road	86

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Leashelle Miller - Planning Technician

Paul Lowe - Manager Resource Consents

Approved By

John Higgins - Head of Planning & Consents

Jane Davis - General Manager Infrastructure, Planning & Regulatory Services

Waipuna Halswell-Hornby-Riccarton Community Board

16 August 2022

11. Waipuna Halswell-Hornby-Riccarton 2022/23 Discretionary Response Fund Applications - Moral Compass Trust, Halswell United Football Club Inc, Greater Hornby Residents' Assocation Inc
Reference / Te Tohutoro:	22/956470
Report of / Te Pou Matua:	Bailey Peterson, Community Development Advisor, bailey.peterson@ccc.govt.nz Sam Savage, Community Recreation Advisor, sam.savage@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens and Community, mary.richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider an application for funding from its 2022-23 Discretionary Response Fund from the organisations listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00064385	Moral Compass Trust	Outdoor Education and Mentoring for Youth	$35,000	$7,000
00064636	Halswell United Association Football Club Incorporated	Football Development Manager	$5,000	$5,000
00064641	Greater Hornby Residents' Association Inc.	Noddy Train	$4,000	$4,000

1.2 There is currently a balance of $102,989 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves a grant of $7,000 from its 2022-23 Discretionary Response Fund to Moral Compass Trust towards the Outdoor Education and Mentoring for Youth project.

2. Approves a grant of $5,000 from its 2022-23 Discretionary Response Fund to Halswell United Association Football Club Incorporated for Football Development Manager Wages.

3. Approves a grant of $4,000 from its 2022-23 Discretionary Response Fund to the Greater Hornby Residents' Association Inc. towards the Noddy Train project.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is strongly aligned to the councils Strategic Framework and in particular the strategic priority of 'enabling active and connected communities to own their future'. It will provide a strong sense of community where vibrant and resilient communities and volunteer groups provide support, encourage participation and mobilise resources.

3.2 The recommendation is strongly aligned to the councils Te Haumoko; Te Whitingia, Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.3 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.3.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.3.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.4 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.5 The level of significance was determined by the number of people affected and/or with an interest.

3.6 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.7 At the time of writing, the balance of the 2022-23 Discretionary Response Fund is as below.

Total Budget 2022/23	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$102,989	$0	$102,989	$86,989

3.8 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.9 The attached Decision Matrices provide detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Waipuna Halswell-Hornby-Riccarton Discretionary Response Fund 2022-23 Decision Matrix: Moral Compass Trust	94
b ⇩	Waipuna Halswell-Hornby-Riccarton Discretionary Response Fund 2022-23 Decision Matrix: Halswell United Association Football Club, Greater Hornby Residents Association	95

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Sam Savage - Community Recreation Advisor

Bailey Peterson - Community Development Advisor

Approved By

Matthew Pratt - Manager Community Governance, Halswell-Hornby-Riccarton

Waipuna Halswell-Hornby-Riccarton Community Board

16 August 2022

12. Waipuna Halswell-Hornby-Riccarton Community Board Area Report - August 2022
Reference / Te Tohutoro:	22/870746
Report of / Te Pou Matua:	Matthew Pratt, Community Governance Manager, matthew.pratt@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens and Community, mary.richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the Waipuna Halswell-Hornby-Riccarton Community Board Area Report for August 2022.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Southwest Play Recreation and Sport Working Group	Sport and recreation users of the Halswell Domain and surrounding areas met in June to discuss the current and future provision of sport in the area. A small working group will be identified to support the provision of play, recreation and sports in the South West of Christchurch, to cater to the growing population. The working group will be made up of community organisations, Sport Canterbury and CCC representatives.	On-going	Te Haumoko Te Whitingia Strengthening Communities Together Strategy
Netsal Site Blessing	There has been a blessing of the Netsal site at Ngā Puna Wai.	July 2022	Te Haumoko Te Whitingia Strengthening Communities Together Strategy
Community Service and Youth Service Awards	The Community Service and Youth Service Awards 2022 function is being held on Tuesday 30 August 2022 at Hornby Club.	August 2022	Te Haumoko Te Whitingia Strengthening Communities Together Strategy

· Wycola Park Project – Epic Sports

The Epic Sports Project has been getting really great numbers to its after school sessions. It has seen a big jump in young girls also participating.

· Netsal Site Blessing

· Hei Hei Community Planting and Kai Day

On Saturday 30 July a successful Community Day was held at Hei Hei Community Hall and Wycola Park.

The Salvation Army and Hornby Rotary Club held Kai for Community, a food collection drive where people were able to donate, collect or swap food items.

A community planting session was held to beautify Hei Hei Community Hall and Wycola Park, a positive activity supported by Citycare Property, Greater Hornby Residents' Association, Hornby Menzshed, Student Volunteer Army, Hornby High School and the Council.

The Hornby Rotary Club and Canterbury Community Gardens Association also supported the community planting session and teamed up for Grow your Own Food, a planting activity specifically to raise awareness on food sustainability, community gardening and how to grow food at home using recyclable compostable items.

A slideshow of the event is available at: https://www.youtube.com/watch?v=HCr08_XJCho

3.2 Community Funding Summary

3.2.1 Youth Development Fund recipient

Youth Development Fund recipient Klara Richter recently competed at the 2022 World Games, in Birmingham, USA, with New Zealand Canoe Polo Team, the Paddle Ferns. After fiercely competitive games, the team placed third, the first time a New Zealand team has ever medalled at the event, a massive achievement for New Zealand Canoe Polo.

A group of people holding flags

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3.2.2 2022/23 Strengthening Communities Fund

At the Waipuna Halswell-Hornby-Riccarton Community Board meeting on 2 August 2022, the Board made decisions on applications to its 2022/23 Strengthening Communities Fund. At this meeting the Board's 2022/23 Discretionary Response, 2022/23, Off The Ground, 2022/23, Swimming Activation Fund, and 2022/23 Youth Development Funds were also established. These funds are now open for applications.

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· Community Board Plan

A summary is provided of the measures recorded against the Outcomes and Priorities contained in the Community Board Plan 2020-22 as at August 2022 (refer Attachment A).

· Hornby Centre Update

Council officers are engaging with mana whenua for the gifting of a name that reflects the history, culture, environment and/or current identity of the location of the Hornby Centre currently under construction.

It is anticipated that a report will be presented to the Community Board advising of the name gifted by Rūnanga on 16 August this year.

As of 14 July 2022:

o The piling is complete. Naylor Love are commencing work on the concrete foundations.

o The design team has completed the design of the hydrotherapy pool extension and we have applied for the building consent amendment. Fabrication and shipping of the pool tank from overseas will dictate the overall construction programme and, ultimately, the opening date.

o We currently anticipate the Hornby Centre will open in Q3 2023. However, the current unpredictability of the hydrotherapy pool sourcing, and global shipping issues will be challenging.

In the next 30 days:

o Installation of foundation system continues.

o Order hydrotherapy pool LVL and Kingspan.

o Schedule of prices issued, contractor pricing and programme for hydrotherapy pool superstructure (consent amendment 3) continues.

o Update on Consent amendment CA3 processing.

o Wastewater line support details and pricing received.

Programme Overview:

· Christchurch Regeneration Acceleration Facility programme

The Riccarton Christchurch Regeneration Acceleration Facility programme (CRAF) programme was approved at a joint meeting held on 4 July 2022, see 3.4.1.

The Programme includes the street rebuild of the whole length of Bradshaw Terrace as well as a package of 17 pedestrian buildouts and refuge islands that includes a crossing facility at Al Noor Mosque. The Community Board Plan 2020–22 identifies both developing connections between the Al Noor Mosque, Hagley Park and surrounding communities and the completion of the Bradshaw Terrace Street renewal as Board priorities.

Reports on both projects, including the responses to community consultation, will be provided to the Board for approval before detailed design and construction.

3.3.2 Council Engagement and Consultation.

· Proposed private plan change 10 – Meadowlands Exemplar

Pursuant to the decision of the Board’s Submissions Committee on 29 November 2021, a submission was lodged on behalf of the Board to the proposed private plan change 10 change that seeks to uplift the south-eastern section of the Meadowlands Exemplar Overlay to the south-east of Manarola Road and Brancion Street, being located within 20 Monsaraz Boulevard (Lot 116 DP 548934) and 225 Hendersons Road (Lot 120 DP 51457).

A Hearing was held on 11 May 2022. The Council decided on 7 July 2022 to adopt the Commissioner's Recommendation to adopt Plan Change 10 and to reject the Board’s submission.

· Proposed Plan Change 4: Short-term accommodation submission

Proposed Plan Change 4: Short-term accommodation, proposing a change to the resource consent requirements for visitor accommodation in a house or unit in most residential, rural and papakāinga zones (particularly where a host is not living on the premises) was notified in September 2020. At its meeting on 13 October 2020 the Board’s Submissions Committee decided to exercise its delegated authority to complete and lodge a submission on Proposed Plan Change 4 on behalf of the Board. The submission was subsequently drafted and lodged by the closing date.

The hearing of the Plan Change, originally scheduled for May 2021 was, at the request of the Council, adjourned to allow time for additional evidence to be produced and Board representatives spoke to the submission at the hearing in October 2021.

The Council decided at its meeting on 31 March 2022 to adopt the Panel’s recommendation that the plan change be approved with some modification. Airbnb Australia Pty Limited subsequently appealed the decision.

The Board has advised the court that it wishes to be a party to the proceedings and has agreed to participate in mediation. The Environment Court is currently seeking a date for mediation that suits all parties and is looking at dates in October 2022.

· Waterloo Road safety improvements

Consultation on proposals for Waterloo Road safety improvements was open from 25 July 2022 to 15 August 2022.

Proposed safety improvements aim to create a safer Hornby community for everyone, which includes parking restrictions outside Hornby Primary and Hornby High schools, constructing a 3-metre wide shared path and a new pedestrian refuge island, kerb buildouts and P120 parking on the west side of Smarts Road.

3.4 Governance Advice

3.4.1 Riccarton and Fendalton Christchurch Regeneration Acceleration Facility programme (CRAF)

A Joint meeting was held on 4 July 2022 with the Waimāero Fendalton-Waimairi-Harewood and Waipuna Halswell-Hornby-Riccarton Community Boards to confirm the Riccarton and Fendalton CRAF programme.

While the Boards approved the programme detailed plans for the individual projects have not yet been completed. Reports with plans will be provided to the appropriate Board for approval of specific projects, before detailed design and construction. Community consultation on the individual projects will take place once draft designs are completed, and this feedback will be presented to the appropriate Board.

3.4.2 Denton Park Trees

Following a site meeting at Denton Park to discuss trees with residents of Kathleen Crescent, staff have provided three options to consider:

a. Remove the approx. 33 mature cedar trees along the western boundary of Denton Park and replant with 66 new trees as per the Council Tree Policy (which requires two new trees for each tree removed).

b. Selectively remove various cedar trees along the boundary e.g. every second or third tree and replace as per above.

c. Do nothing. Maintain the current status quo whereby the trees would remain.

As was communicated at the site meeting, option a. and b. are not currently part of the tree renewal programme and are therefore contingent on additional funding through the LTP/Annual Plan process. Additionally, prior to implementing option a. or b. staff would be required to assess the health of the trees scheduled for removal and replacement.

Given the discussions with residents at the site meeting, option b. would be acceptable. Should the Board agree with this as a way forward, the Board could:

i. Advocate for removal and replacement through their future Annual Plan and LTP submissions; and

ii. Request that staff undertake an overview to assess the health of existing trees with any unhealthy trees to be replaced with two new trees (as per option a.).

4. Advice Provided to the Community Board

4.1 Shared Micromobility Parking - Advice for Footpath Access Issues in Riccarton

At its meeting on 29 March 2022, the Board noted concern regarding the parking of shared electric scooters and electric bicycles on the footpaths, particularly in Riccarton. The Board noted that these are impeding access for pedestrians, including those with restricted mobility. A staff memorandum has been provided in response to this request (refer Attachment B).

4.2 Graffiti Snapshot

For the Board’s information, attached is a Graffiti Snapshot, an update on graffiti as of June 2022 (refer Attachment C).

4.3 Hornby Community Patrol

Hornby Community Patrol is a volunteer organisation operating as the “Eyes and Ears” of the community for the Police and its citizens. The organisation patrols the areas of Sockburn, Templeton, Prebbleton, Halswell, Broomfield, Hei Hei, Islington, Wigram, Park House and Hornby.

For the Board's information, below are the Hornby Community Patrol statistics for June 2022:

Vehicle related : 136	Damage to property : 9	Disorder: 0
Property related: 70	People related: 5	Special service: 79
Number of 3ws: 110	Schools patrolled : 39	No. patrols: 25
No. patrol hours: 232	Km’s: 1410

4.4 Customer Service Requests/Hybris Report

For the Board’s information, attached is a copy of the June 2022 Hybris Report (refer Attachment D).

4.5 Community Parks Update

We have seen record high rainfall over July but that has not dampened the spirit of our frontline staff attending plantings where possible and working collaboratively to achieve impressive results within this ward.

Sports Parks

· Ngā Puna Wai Sports Hub has been heavily utilised with a variety of different groups making the most of this fantastic facility. The grounds have stood up very well given the weather conditions and high use.

Playgrounds

· Branston Park is due to start the playground upgrade in August but has been delayed due to weather and staff illness.

· Gilberthorpes Reserve – There is a new swing set in stock awaiting the contractor to install.

· Halswell Domain accessible equipment – due to land in Christchurch next week, work is planned to start August or early September.

Gardens

· We have been pushing hard in the Green Asset Renewal space with some great work taking place.

Francis Reserve – 635

Hoon Hay Park – 2000 plants

De Lange Reserve – 830 plants

Caurdon Reserve – 299 Plants

Buchanans Reserve – 178 Plants

Paparua Stream Reserve – 1170 Plants

Maelor Drainage Reserve – 100 Plants

· Below are some images from a coloration at Simeon Park where our field Rangers worked with Addington School they removed an old unsightly hedge that was making the driveway slippery with debris and planted up the area together.

Community Partnership Rangers

· As part of KidsFest, community members from Wigram came out after the rains, to a normally dry riverbed, to plant at Upper Heathcote Esplanade Reserve. Despite the very wet ground, 25 volunteers, some as young as 1 year old, joined two Community Partnership Rangers to plant over 150 native plants.

· In a project aimed at community activation in Paeroa Reserve and Harrington Park, 18 volunteers of all ages showed up to clear a fence line of green waste and plant 90 native shrubs. In further events, a new MenzShed notice board will be installed, further plantings will continue and there is a hope that Wharenui kura tamariki will paint a mural on the newly erected fence.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Halswell-Hornby-Riccarton Board Plan Monitoring 2020-22	108
b ⇩	Staff memorandum - Shared Micromobility Parking - Advice for Footpath Access Issues in Riccarton	114
c ⇩	Graffiti Snapshot - June 2022	117
d ⇩	Halswell-Hornby-Riccarton Hybris Report June 2022	119

Signatories / Ngā Kaiwaitohu

Authors

Noela Letufuga - Support Officer

Bailey Peterson - Community Development Advisor

Marie Byrne - Community Board Advisor

Sam Savage - Community Recreation Advisor

Faye Collins - Community Board Advisor

Matthew Pratt - Manager Community Governance, Halswell-Hornby-Riccarton

Approved By

Matthew Pratt - Manager Community Governance, Halswell-Hornby-Riccarton

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

10. Proposed Road Names - 62 Quaifes Road
Reference / Te Tohutoro:	22/974199
Report of / Te Pou Matua:	Paul Lowe, Manager Resource Consents, Paul.Lowe@ccc.govt.nz
General Manager / Pouwhakarae:	Jane Davis, General Manager Infrastructure Planning & Regulatory Services, Jane.Davis@ccc.govt.nz