Agenda of Waimāero Fendalton-Waimairi-Harewood Community Board

Waimāero Fendalton-Waimairi-Harewood Community Board

15 August 2022

Unconfirmed

Waimāero

Fendalton-Waimairi-Harewood Community Board

Open Minutes

Date: Monday 11 July 2022

Time: 4.31pm

Venue: Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

Present

Chairperson

Deputy Chairperson

Members

Bridget Williams

David Cartwright (via audio/visual link)

Linda Chen (via audio/visual link)

James Gough (via audio/visual link)

Aaron Keown (via audio/visual link)

Sam MacDonald (via audio/visual link)

Jason Middlemiss (via audio/visual link)

Shirish Paranjape

Mike Wall

Maryanne Lomax

Manager Community Governance, Fendalton-Waimairi-Harewood

941 6730

maryanne.lomax@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

The agenda was dealt with in the following order.

1. Apologies / Ngā Whakapāha

There were no apologies.

2. Declarations of Interest / Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes / Te Whakaāe o te hui o mua

Part C

Community Board Resolved FWHB/2022/00038

That the minutes of the Waimāero Fendalton-Waimairi-Harewood Community Board meeting held on Monday, 13 June 2022 be confirmed.

Mike Wall/Shirish Paranjape Carried

4. Public Forum / Te Huinga Whānui

Part B

4.1

Ron Wallace

Ron Wallace, a regular visitor to the area, spoke regarding the condition of the kerb and channel on Brookside Terrace. Mr Wallace expressed concern that the gutters are often blocked with leaves and water does not drain properly.

At the conclusion of his presentation, the Board thanked Mr Wallace and asked him to send through photos of the problem so it can be investigated.

5. Deputations by Appointment / Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions / Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Joint Meeting - Waimāero/Fendalton-Waimairi-Harewood and Waipuna/Halswell-Hornby-Riccarton Community Minutes - 4 July 2022

Community Board Resolved FWHB/2022/00039

That the Waimāero Fendalton-Waimairi-Harewood Community Board confirm the Minutes from the Joint Waimāero Fendalton-Waimairi-Harewood and Waipuna Halswell-Hornby-Riccarton Community Board meeting held 4 July 2022.

Linda Chen/Mike Wall Carried

8. Relocation of Existing Bus Stop - Summerset on Cavendish

Community Board Resolved FWHB/2022/00040

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board approve:

1. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. That all existing parking and stopping restrictions related to the existing bus stop 40135 outside 180/147 Cavendish Road, on the west side of Cavendish Road commencing at a point 101 metres north of its intersection with Sturrocks Road (measured from the prolongation of the northern kerb line of Sturrocks Road) and extending in a northerly direction for a distance of 32 metres be revoked.

b. That the stopping of vehicles is prohibited at all times, on the west side of Cavendish Road commencing at a point 133 metres north of its intersection with Sturrocks Road (measured from the prolongation of the northern kerb line of Sturrocks Road) and extending in a northerly direction for a distance of 28 metres.

c. That a bus stop be installed on the west side of Cavendish Road commencing at a point 161 metres north of its intersection with Sturrocks Road (measured from the prolongation of the northern kerb line of Sturrocks Road) and extending in a northerly direction for a distance of 14 metres.

2. That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in the report in the agenda are revoked.

3. That these resolutions take effect when the traffic control devices that evidence the restrictions described in the staff report are in place (or removed, in the case of revocation).

Mike Wall/Linda Chen Carried

9. New Deed of Lease -High Performance Sport New Zealand -Apollo Centre Jellie Park

Board Comment

The Board requested a briefing on the Request for Proposal process for the Apollo Centre.

Community Board Resolved FWHB/2022/00041

Officer recommendations accepted without change.

Part A/C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Recommends that the Council agrees to depart from policy and deal unilaterally with the proposed tenant, High Performance Sport New Zealand Limited.

2. Conditional on recommendation 1 above:

a. Approve that public consultation be carried out in accordance with Section 119-120 of the Reserves Act for the granting of the lease.

b. Request that in the event any objections are received on the proposed lease that cannot be satisfied, staff follow the procedure under the Reserves Act 1977 to convene a Reserves Act Hearings Panel to consider any such objections and make a recommendation to the Board for a decision.

3. Resolve in the event that there are no objections received on the proposed lease that cannot be satisfied:

a. Approves the granting of a ground lease under Section 54(b)and(c) of the Reserves Act 1977 to High Performance Sport New Zealand Limited for a term of four (4) years for the purpose of the use of the Apollo Centre and accompanying car parking on part of Jellie Park, which is a recreational reserve on Rural Section 40044, Certificate of Title CB12a, this part being an area of approximately 3399m² to be leased initially for an annual rent of $6777.84 + GST as shown on the lease plan; subject to:

i. The Chief Executive exercising the powers of the Minister of Conservation delegated to her to give consent to the proposed lease; and

ii. The Manager Property Consultancy concluding and administering the terms and conditions of the lease.

Shirish Paranjape/David Cartwright Carried

10. Waimāero Fendalton-Waimairi-Harewood 2022-23 Discretionary Response Fund Application - Youth Development Applications - Isla Kate Martin-McKenzie, Angus Gilbert

Community Board Resolved FWHB/2022/00043

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Approves a grant of $150 to Isla Kate Martin-McKenzie towards expenses to compete at the New Zealand Gymnastics Championships in Invercargill from 13 to 16 July 2022.

2. Approves a grant of $500 to Angus Gilbert towards expenses to compete at the U23 Rowing World Championships in Italy from 28 to 30 July 2022.

Bridget Williams/Jason Middlemiss Carried

11. Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - July 2022

Community Board Resolved FWHB/2022/00044

Officer recommendations accepted without change.

Part B

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receive the Waimāero Fendalton-Waimairi-Harewood Community Board Area Report for July 2022.

Shirish Paranjape/Sam MacDonald Carried

12. Elected Members’ Information Exchange

Part B

Members exchanged information on matters of interest.

12.1 Process for Tree Removals

Part B

The Waimāero Fendalton-Waimairi-Harewood Community Board requested a memorandum explaining the process for a member of the public to request a tree removal and what happens once the request is received, including the role of elected members.

13. Resolution to Exclude the Public

Community Board Resolved FWHB/2022/00045

Part C

That at 5.06pm the resolution to exclude the public set out on pages 54 to 55 of the agenda be adopted.

Mike Wall/Shirish Paranjape Carried

The public were re-admitted to the meeting at 5.14pm at which time the meeting concluded.

CONFIRMED THIS 15^TH DAY OF AUGUST 2022

Bridget Williams

Chairperson

Waimāero Fendalton-Waimairi-Harewood Community Board

15 August 2022

8. Proposed Road Names - 46 Englefield Road
Reference / Te Tohutoro:	22/846763
Report of:	Paul Lowe, Manager Resource Consents, Paul.Lowe@ccc.govt.nz
General Manager:	Jane Davis, Infrastructure Planning & Regulatory Services, Jane.Davis@ccc.govt.nz

1. Purpose of Report / Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to approve the proposed road names for the subdivision at 46 Englefield Road.

1.2 This report is staff generated resulting from a naming request received from the subdivision developer.

2. Officer Recommendations / Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Approves the following new lane name for 46 Englefield Road (RMA/2021/4063):

a. Rusbatch Lane

3. Background / Te Horopaki

Introduction / Te Whakatkinga

3.1 Road naming requests have been submitted by Inovo Projects Ltd on behalf of the developers, for the subdivision at 46 Englefield Road (RMA/2021/4063). A preferred name and alternative names for each road have been put forward by the developer.

3.2 The recommended road names have been checked against existing road names in Christchurch and bordering districts, for duplication, alternative spelling, or other similarities in spelling or pronunciation to avoid the potential for confusion. The proposed names are considered sufficiently different to existing road names.

3.3 The recommended road names have been checked against the Council’s Roads and Right-of-Way Naming Policy dated 2 November 1993 and are considered to be consistent with this policy except as outlined below.

3.4 The recommended road names have also been checked against the Australia and New Zealand Standard AS/NZA 4819:2011 Rural and Urban Addressing. The names are considered to be consistent with the Standard unless otherwise stated below.

3.5 Under the Roads and Right-of-Way Naming Policy, the names considered must be requested by the developer. There is not an ability to consider alternative names without first checking whether there are any duplications or similarities with other road and right-of-way names.

3.6 Consultation has been undertaken with Land Information New Zealand who have raised no concerns with the proposed road names.

3.7 The names requested have been accompanied by an explanation of the background to the names, which is summarised below, along with correspondence with the applicant.

Assessment of Significance and Engagement / Te Aromatawai Whakahirahira

3.8 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.9 The level of significance was determined by the number of people affected and/or with an interest.

3.10 Due to the assessment of low significance, no further community engagement and consultation is required.

Proposed Names

3.11 The proposed names are shown in Attachment A.

3.12 The proposed options are themed for the previous owners of the site and local history.

3.13 Preferred name: Rusbatch Lane

3.14 The Rusbatch family purchased the site in 1950 and ran three generations of their contracting company Rustbatch Bros from the property over the last 70 years. R. G. Rusbatch was involved in the construction of the northern motorway in the 1960s, undertaking cartage, loading, bulldozing and shingle screening.

Alternative Names

3.15 Watt Lane - James McNeight Watt (1838-1892) emigrated from Belfast, Ireland in 1866. Watt was a partner in the Christchurch Meat Company at what would later become Belfast. He was likely the one who named the meat works after Belfast, which then later the township took its name from.

3.16 Contractors Lane - The Rusbatch family previously owned the site and ran three generations of their contracting company Rustbatch Bros from the property over the last 70 years.

Attachments

No.	Title	Page
a ⇩	RMA/2021/4063 - Proposed Plan - 46 Englefield Road	17

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Leashelle Miller - Planning Technician

Paul Lowe - Manager Resource Consents

Approved By

John Higgins - Head of Resource Consents

Jane Davis - General Manager Infrastructure, Planning & Regulatory Services

Waimāero Fendalton-Waimairi-Harewood Community Board

15 August 2022

9. Merrin School - Parking and No Stopping Restrictions
Reference / Te Tohutoro:	22/757050
Report of / Te Pou Matua:	Georgia Greene, Traffic Engineer, Georgia.Greene@ccc.govt.nz
General Manager / Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning & Regulatory Services, jane.davis@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to consider the approval of Parking Restrictions and No Stopping Restrictions around Merrin Primary School.

1.2 This report has been written in response to concerns raised through the Merrin School travel plan, to address parking congestion and related traffic and pedestrian safety concerns.

1.3 This report also addresses safety concerns raised by a resident when exiting a driveway close to the Merrin Street/Withells Road roundabout.

1.4 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

1.5 The community engagement and consultation outlined in this report reflect the assessment.

1.6 The recommended option is to install Parking and No Stopping Restrictions in accordance with Attachments A, B, and C.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the parking of motor vehicles be restricted to a maximum period of three minutes between the times of 8:15am and 9:15am, and between 2:30pm and 3:30pm, Monday to Friday on;

a. The north side of Merrin Street, commencing at a point 171 metres east of its intersection with Withells Road and extending in an easterly direction for a distance of 7 metres.

b. The north side of Merrin Street, commencing at a point 200 metres east of its intersection with Withells Road and extending in a easterly direction for a distance of 18 metres.

c. The south side of Merrin Street, commencing at a point 137 metres east of its intersection with Withells Road and extending in an easterly direction for a distance of 50 metres.

d. The south side of Merrin Street, commencing at a point 220 metres east of its intersection with Withells Road and extending in an easterly direction for a distance of 35 metres.

e. The east side of Brookby Crescent, commencing at a point 73 metres north of its intersection with Greendale Avenue and extending in a northerly direction for a distance of 43 metres.

2. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the parking of motor vehicles be restricted to a maximum period of 120 minutes on;

a. The north east side of Brookby Crescent, commencing at a point 12 metres south east of its intersection with Withells Road and extending in a south easterly direction for a distance of 17 metres.

b. The north east side of Brookby Crescent, commencing at a point 39 metres south east of its intersection with Withells Road and extending in a south easterly direction for a distance of 19 metres.

3. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times on;

a. The north east then east side of Brookby Crescent, commencing at a point 58 metres south east of its intersection with Withells Road and extending in a south easterly then southerly direction for a distance of 39 metres.

b. The west side of Brookby Crescent, commencing at a point 70 metres south east of its intersection with Withells Road and extending in a south easterly then southerly direction for a distance of 26 metres.

c. The north side of Merrin Street, commencing at its intersection with Withells Road and extending in an easterly direction for a distance of 34 metres.

d. The south side of Merrin Street, commencing at a point 116 metres east of its intersection with Withells Road and extending in an easterly direction for a distance of 21 metres.

4. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the parking of vehicles is restricted to authorised vehicles only between the hours of 2:30pm to 3:30pm on Mondays on the south side of Merrin Street commencing at a point 95 metres east of its intersection with Withells Road and extending in an easterly direction for a distance of 15 metres.

5. Revoke any previous resolutions pertaining to parking restrictions made pursuant to any bylaw to the extent that they are in conflict with the parking restrictions described in resolutions 1, 2, 3, and 4 above.

6. Approve that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Christchurch City Council’s Travel Demand Management Team have been working with Merrin School on their school travel plan. During this process, concerns were raised about parking demand and student safety on Merrin Street and Brookby Crescent.

3.2 The proposed parking restrictions will deter all day parkers and encourage a higher turnover of vehicles down Brookby Crescent and Merrin Street. The proposed no stopping restrictions will increase visibility for students crossing Brookby Crescent.

3.3 Through consultation, concerns were raised from a store at 45 Merrin Street regarding visibility and safety when exiting the carpark onto Merrin Street. Motorists often park close to the accessway making it difficult to see when turning out. This is a high use entrance and is frequently used by parents/caregivers during drop off and pick up times. No Stopping restrictions are recommended to increase visibility.

3.4 Safety concerns when exiting the shared driveway at 56 Merrin Street were raised by a local resident. When a vehicle is parked in this location it limits the visibility of traffic turning out of the roundabout. The proposed no stopping restrictions will increase the visibility for vehicles exiting the shared driveway.

3.5 While on site Staff found a non-compliant mobile library sign outside 49 Merrin Street. The recommended option will allow for the sign to be updated to the correct day and time.

4. Alternative Options Considered Ētahi atu Kōwhiringa

Do Nothing

4.1 The advantages of this option include:

4.1.1 Retains three parking spaces on Brookby Crescent

4.1.2 Retains two parking spaces on Merrin Street

4.1.3 Retains three unrestricted parking spaces on Brookby Crescent and 10 unrestricted parking spaces on Merrin Street.

4.2 The disadvantages of this option include:

4.2.1 Does not address the parking and safety issues identified at these locations.

5. Detail Te Whakamahuki

5.1 Merrin Street is classified as a collector road in Council’s roading hierarchy and carries about 7,000 vehicles per day. This location is the main drop off and pick up location for Merrin School. Brookby Crescent is classified as local road. While no count data is available, observations revealed that Brookby Crescent experiences reasonable traffic volumes and parking demand associated with the morning and afternoon school traffic.

5.2 The permanent speed limit on the surrounding roads is 50 kilometres per hour, although a variable 40 kilometre per hour school speed zone operates on Merrin Street in the morning and afternoon. A school speed zone is being investigated for Merrin School. This will encompass all entrances to the school and will be proposed at 30km/h.

5.3 There have been five reported crashes on Merrin Street in the last five years. A review of these crashes does not reveal any direct connection with school-related or pedestrian activity. There have been no reported crashes on Brookby Crescent.

5.4 This proposal will provide an extra ten P3 parking spaces outside the main school entrance on Merrin Street and five P3 parking spaces on Brookby Crescent.

5.5 Only three P3 spaces are proposed on the northern side of Merrin Street so that students that are dropped off here can easily access the school’s kea crossing. P3 restrictions are not recommended further down the northern side of Merrin Street as we may see students cross the road away from the kea crossing.

5.6 The Brookby school entrance is located by a raised speed hump which many students use as an informal crossing point. This causes confusion for motorists and safety issues for students due to the poor visibility.

5.7 An update of the speed hump markings is being investigated to deter students from using it as a crossing, however it is the desire line for many students and we are expecting them to continue to cross here. The proposed no stopping restrictions on Brookby Crescent will provide students with visibility when crossing at this location and stop people from parking over an Avonhead Mall accessway.

Community Views and Preferences

5.8 Merrin School Proposed Parking Restrictions:

5.8.1 Consultation for the Merrin School proposed parking restrictions was held from Friday 10 June to Monday 27 June. A total of 46 consultation letters were posted to affected owners and residents.

5.8.2 Two submissions were received in support of the proposed plan for Merrin Street. Two submitters were neutral on the proposal but had additional requests.

5.8.3 Avonhead Mall management support the recommended options.

5.8.4 Merrin School support the recommended options.

5.9 Merrin Street No Stopping Restrictions:

5.9.1 Consultation for the proposed no stopping restrictions outside 1/56 Merrin Street was held from Wednesday 29 June to Sunday 10 July. Four letters were posted to affected owners and residents.

5.9.2 Two submissions were received in support of the proposed plan. The resident who raised the concern was also in support.

5.10 The Parking Compliance Team supports the recommended options.

5.11 The decision affects the following wards/Community Board areas:

5.11.1 Waimāero Fendalton-Waimairi-Harewood Community Board.

5.11.2 Waimairi Ward.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network - <=100 crashes

Policy Consistency Te Whai Kaupapa here

6.3 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.5 This proposal does not have any significant effect upon carbon emissions and Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.6 This proposal improves accessibility for pedestrians, by providing a safer means of travelling to and from the school.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1 Cost to Implement – Approximately $3500 for the installation of signs and markings, plus $750 for the investigation and preparation of this report.

7.2 Maintenance/Ongoing costs – Approximately $200 per year for line marking renewal.

7.3 Funding Source – Traffic Operations Signs and Markings budget

Other / He mea anō

7.4 None identified.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

8.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

8.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.4 There is a legal context, issue or implication relevant to this decision

8.5 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in sections 8.1 – 8.3.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 None identified.

Attachments / Ngā Tāpirihanga

No.	Title	Page
a ⇩	Merrin Street - Parking and No Stopping Restrictions	25
b ⇩	Brookby Crescent - Parking and No Stopping Restrictions	26
c ⇩	56 Merrin Street - No Stopping Restrictions	27

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
Not applicable	Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Georgia Greene - Traffic Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Acting Manager Operations (Transport)

Lynette Ellis - Head of Transport & Waste Management

Waimāero Fendalton-Waimairi-Harewood Community Board

15 August 2022

10. 330 Avonhead Road - No Stopping Restrictions
Reference / Te Tohutoro:	22/765480
Report of / Te Pou Matua:	Georgia Greene, Traffic Engineer, Georgia.Greene@ccc.govt.nz
General Manager / Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning & Regulatory Services, jane.davis@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to consider the approval of No Stopping Restrictions outside 330 Avonhead Road.

1.2 This report has been written in response to concerns raised by Burnside Bowling Club and the Community Board about visibility issues when exiting the bowling club onto Avonhead Road.

1.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

1.4 The community engagement and consultation outlined in this report reflect the assessment.

1.5 The recommended option is to install No Stopping Restrictions in accordance with Attachment A.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times on;

a. The east side of Avonhead Road, commencing at a point 50 metres south of its intersection with Kyeburn Place (measured from the prolongation of the southern kerb line) and extending in a southerly direction for a distance of 24 metres.

2. Revoke any previous resolutions pertaining to parking restrictions made pursuant to any bylaw to the extent that they are in conflict with the parking restrictions described in resolution 1 above.

3. Approve that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Concerns were raised by Burnside Bowling Club about poor visibility when exiting the bowling club onto Avonhead Road. This is due to vehicles parking close to the accessway and impeding visibility.

3.2 The recommended option is to install No Stopping Restrictions in accordance with Attachment A. This will provide increased visibility for vehicles turning out of the bowling club.

4. Alternative Options Considered Ētahi atu Kōwhiringa

Do Nothing

4.1 The advantages of this option include:

4.1.1 Retains three on-street parking spaces on Avonhead Road.

4.1.2 Consistent response to similar requests around the City.

4.2 The disadvantages of this option include:

4.2.1 Does not address the concerns raised by the Burnside Bowling Club.

5. Detail Te Whakamahuki

5.1 Under the Christchurch City Council Road Classification Map, this part of Avonhead Road is classified as a Primary Collector Road.

5.2 Visibility can be limited by parked vehicles on both sides of the entrance to 330 Avonhead Road. There is a high parking demand at this location when events are on at the Burnside Bowling Club, demand is low outside of these times.

5.3 There is potential for this accessway to be used by a significant proportion of older people accessing the bowling club.

5.4 There have been no reported or recorded crashes at this location in the last 10 years however the bowling club reported that there have been near misses.

Community Views and Preferences

5.5 A representative from Burnside Bowling Club was in support of the recommended option.

5.6 The decision affects the following wards/Community Board areas:

5.6.1 Waimāero Fendalton-Waimairi-Harewood Community Board.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network - <=100 crashes

Policy Consistency Te Whai Kaupapa here

6.3 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.5 This proposal does not have any significant effect upon carbon emissions and Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.6 This proposal improves accessibility by providing a safer means of exiting Burnside Bowling Club onto Avonhead Road.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1 Cost to Implement – approximately $250 for the installation of new road markings, plus $750 for the investigation and preparation of this report.

7.2 Maintenance/Ongoing costs – Approximately $200 per year.

7.3 Funding Source - Traffic Operations Signs and Markings budget (installation)/existing Transport maintenance budgets for ongoing maintenance.

Other / He mea anō

7.4 None identified.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

8.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.4 There is a legal context, issue or implication relevant to this decision

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 None identified.

Attachments / Ngā Tāpirihanga

No.	Title	Page
a ⇩	330 Avonhead Road - Proposed No Stopping Restrictions	33

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
Not applicable	Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Georgia Greene - Traffic Engineer

Approved By

Sarah Anderson - Team Leader Travel Demand Management

Stephen Wright - Acting Manager Operations (Transport)

Lynette Ellis - Head of Transport & Waste Management

Waimāero Fendalton-Waimairi-Harewood Community Board

15 August 2022

11. Burnside Park - Proposed New Lease - Lions District 202E
Reference / Te Tohutoro:	22/469578
Report of / Te Pou Matua:	Felix Dawson, Leasing Consultant: felix.r.dawson@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager, Citizens and Community, Mary.Richardson@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to consider a request from the Riccarton Waimairi Lions Club to assign its lease on Burnside Park at 345 Memorial Avenue.

1.2 This report has been written because the Riccarton Waimairi Lions Club have merged with another club and are seeking to assign their lease to the Lions District 202E, an administrative/leadership body for all Lions clubs in the Christchurch district.

1.3 This report proposes that the Riccarton Waimairi Lions surrender their lease and a new lease be granted to the Lions District 202E. The new lease is proposed on the basis that use of the building for Lions Clubs and community use will continue along with administration activities by the new lessee. The use by Lions Clubs was considered at the time of developing the Burnside Park Management Plan in 2010 and is consistent with the plan.

1.4 The decision is in this report is considered low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the number of people affected, the level of impact on those affected and there being no cost associated with entering into the leases.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Approve the surrender of the lease between Riccarton Waimairi Lions Club Inc. and the Council dated 20 December 2002 for the land and building being part of Sec 1 SO316071-Lot 232 DP17066, CB12A/979.

2. Grant a building and ground lease to Lions District 202E pursuant to s61 of the Reserves Act 1977, for a period of twenty years including renewals and for an area of land of approximately 170sqm being part of Sec 1 SO316071-Lot 232 DP17066 CB12A/979 as shown A on the plan described as Attachment A to this report.

3. Authorise the Manager Property Consultancy to conclude negotiation and administer the terms and conditions of the lease described above.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The Lions District 202E provides administrative and leadership services to all Lions clubs in the Christchurch district. A lease of the club rooms will provide a base for its activities and also provide a room for clubs without their own clubrooms including the Wigram Lions, (an amalgamation of Wigram and Riccarton Waimairi Clubs). Community access will also be continued.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 The option of not granting a lease to Lions District 202E and /or offering the building to another community group was considered and discounted on the basis that the proposed new lease complies with current Council practice and policy in regard to existing sports clubs and community groups. Lions District 202E is sufficiently linked to the Riccarton Waimairi Lions Club in terms of purpose, aims and proposed use for application of the Leasing Property Policy to deal directly with them. Refer para 6.3 in this report.

5. Detail Te Whakamahuki

The Property

5.1 Burnside Park is located at 345 Memorial Avenue and is bounded by Memorial Avenue, Roydvale Avenue and Avonhead Road. It is held generally as recreation reserve with some parts local purpose reserve. It is subject to the Burnside Park Management Plan 2010.

5.2 The Riccarton Waimairi Lions Clubrooms are located in Burnside Park with access off Avonhead Road and shown on the plan below.

Riccarton Waimairi Lions

5.3 In around 2002 the Riccarton Waimairi Lions (RWL) approached the Council with a proposal to renovate the derelict ex-nursery offices and potting shed for the purpose of a Lions clubrooms. The Council approved the proposal and the building was completely renovated by the group at a cost of around $80-100,000. The interior and exterior of the building has been maintained by them at minimal cost to Council. The building has since been used for regular Lions group meetings of RWL and other local Lions clubs who do not have their own rooms. It has also been made available to community groups for community purposes. It has been essentially a community facility managed by the Lions.

5.4 The membership of the RWL has been declining in recent years and they have amalgamated with the Wigram Lions. They have requested that the lease be assigned to the ‘Lions District 202E’ (District).

5.5 The District is made up of around thirty members from local Lions Clubs and provides an administrative and leadership function to support local clubs in the form of:

(a) Administrative assistance such as legal, governance and accounting advice.

(b) Provides a direct link to Lions Clubs International and Lions Clubs NZ and passes instructions from Lions clubs headquarters in the USA and the New Zealand headquarters.

(c) Co-ordination of activities of local clubs. All District members take on a leadership function of a particular issue and provide advice to the clubs. Advice areas include: leadership, membership, International Foundation-promotion of donations, Lloyd Morgan Charitable Trust, Living Springs camp quality liaison, and Christchurch Schools Music Festival Co-Ordinator.

5.6 The District proposes to use the building for its meetings, training sessions and sub-committee meetings. It will also be made available to other clubs who do not have their own rooms including Wigram Lions and to community groups as per existing practice.

5.7 The District meets the Council’s requirements as a suitable lessee:

· Charitable Trust

· Adequate membership

· Historical use and investment on the site

· Financially sound.

5.8 Key Lease Terms:

· Land and building lease- 170sqm

· Lease term 10 years with one right of renewal

· Permitted Use - Community Facility

· Annual Rent - $800 plus GST to be reviewed three yearly in accordance with any policy the Council may have for setting rents to community groups occupying Council owned buildings.

5.9 Given that the RWL lease expires in 2023, rather than assignment as requested it is proposed to have RWL surrender the existing lease and the Council to enter into a new one with the District. The application will be treated essentially as an expired lease of an existing community group with application of the policy to deal unilaterally with the District (refer paragraph 6.3 in this report).

5.10 Community engagement involved circulation of an information flier to the existing lessees on the park inviting comment. A public notice in the Press on 18 March 2022 was also undertaken. No responses were received. Staff consider this sufficient consideration of community views taking into account the significance of the decisions proposed.

5.11 The decision affects the following wards/Community Board areas:

5.11.1 Waimaero/Fendalton-Waimairi Community Board.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 This report supports the Council's Long Term Plan (2021 - 2031):

6.1.1 Activity: Recreation, Sports, Community Arts and Events

· Level of Service: 7.0.3.1 Support citizen and partner organisations to develop, promote and deliver recreation and sport in Christchurch - 4,000 hours of staff support provided to community organisations

Policy Consistency Te Whai Kaupapa here

The decision is consistent with Council’s plans and policies:

6.2 Burnside Park Management Plan

6.2.1 “The principle purpose of the park is a district sports park”

6.2.2 Lions District 202E use while not consistent with the principle purpose is specifically provided for in the plan as appropriate community use. Note policy 3.6 of the plan provides that the building is to be removed if no longer required by the Lions. In this case continuation of use by the Lions is proposed. Note also that the part of the park where the club room sits was specifically classified as Local Purpose Reserve (Community Buildings) to accommodate community use associated with the Lions club.

6.3 Property Policies

6.3.1 Leasing Council – dealing unilaterally with incumbent tenant where there is only one logical tenant including not for profit organisations particularly sports clubs and community groups on reserves. It is considered that the District purpose/aims and proposed use are sufficiently similar to the existing lessee for the policy to apply and Lions to be considered the only logical tenant. This is further reinforced in the Burnside Park Management Plan 2010 that specifically refers to the use of the building by the Lions.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.5 The proposal was forwarded to Mahaanui Kurataio Ltd for comment. No concerns were raised.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.6 The proposal to enter into new lease does not have an impact on climate change as there is limited carbon footprint associated with the leasing itself. In terms of the activities associated with the lease: Lions activities encourage and support local community involvement and in that sense the carbon footprint associated with travel is low. There are no development plans associated with the activities that involve use of significant additional resources.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.7 The buildings comply with current code requirements.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1 Cost to Implement – Preparation of lease and public advertising costs to be recovered from the tenant.

7.2 Maintenance/Ongoing costs – tenant responsibility.

7.3 Funding Source – tenant responsibility.

Other / He mea anō

7.4 No other matters are applicable.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1 Delegations Parks (Part D-sub Part 1- Community Boards) Authority delegated from Council to Community Boards, “to grant leases of recreation reserves in accordance with this section”, s61 Reserves Act 1977.

8.2 Reserves Act 1977: District 202E- lease entered into pursuant to s61.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.3 The legal considerations are:

8.3.1 Local Government Act 2002-Decision making including consideration of community views.

8.3.2 This report has not been reviewed and approved by the Legal Services Unit.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There is a risk of the lessee failing to pay rent or maintain the premises.

9.2 The risk is assessed as low. Financial consequences would be relatively small and operational issues could be rectified. The likelihood of these consequences occurring is considered low based on the nature of the lessee and track record of previous lessee.

Attachments / Ngā Tāpirihanga

No.	Title	Page
a ⇩	Burnside Park- Lions District 202E- lease plan 2022	41

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
Burnside Park Management Plan	https://ccc.govt.nz/assets/Documents/The-Council/Plans-Strategies-Policies-Bylaws/Plans/Park-management-plans/BurnsideParkManagementPlanAugust2010.pdf
Not applicable	Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Felix Dawson - Leasing Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizens & Community

Waimāero Fendalton-Waimairi-Harewood Community Board

15 August 2022

12. Morley Reserve-Proposed new lease- Bryndwr Community Garden
Reference / Te Tohutoro:	22/807411
Report of / Te Pou Matua:	Felix Dawson, Leasing Consultant, felix.r.dawson@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager, Citizens and Community, Mary.Richardson@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to consider a request from the Bryndwr Community Garden Incorporated (BCG) for a new lease for the community garden on Morley Reserve at 33 Morley Street.

1.2 This report has been written because the current lease has expired and a new lease is required to provide certainty to the BCG to continue to function.

1.3 The BCG was established in around 2012 with the aim of enhancing community wellbeing. It provides a focal point for the community, an opportunity for the local community to share gardening skills and for local residents to grow their own vegetables. This encourages local food resilience.

1.4 The garden has achieved this overall aim and continues to function at a volunteer level and this report proposes that a new lease be granted.

1.5 The decision is considered low in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the number of people affected, the level of impact on those affected and there being no cost associated with entering into the leases.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Grant a ground lease to Bryndwr Community Garden Incorporated pursuant to s73 & s53 (1) of the Reserves Act 1977, for a lease period of five years with one right of renewal and for an area of approximately 177sqm being part of Res 4969, Lot 247 DP19548-CB6B/899, Res 5099 and Res 5098 as shown on the plan described as Attachment A of the agenda for this meeting.

2. Authorises the Manager Property Consultancy to conclude and administer all necessary lease negotiations and documentation.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 A new lease is recommended to provide certainty to the BCG and enable them to continue to enhance community wellbeing by maintaining and running the garden as a focal point for the community as a whole. The disadvantage of open space being taken by the garden is out-weighed by the by general community benefit received. There is sufficient open space on the remainder of the reserve.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 The option of not offering the land for community garden was considered and discounted because of the community benefit received from the garden and the amount of open space remaining on the reserve for general recreation

4.2 The option of offering the running of the garden to an alternative organisation was considered and discounted on the basis that the BCG is made up of local residents and so are best suited to represent the community.

5. Detail Te Whakamahuki

The Property

5.1 Morley Reserve at 33 Morley Street is located at on the corner of Morley Street and Clyde Road. It is held as Recreation Reserve.

The Bryndwr Community Garden

5.2 The Bryndwr Community Garden Incorporated (BCG) was formed around 2012 for the purpose of providing a community focal point to bring people together to share skills and learning around gardening and vegetable growing with the overall aim to enhance community wellbeing.

5.3 The BRC developed a number of raised beds for vegetable growing as shown below. In 2017-18 a co-ordinator was appointed to assist management, and funded through assistance from the Community Board (refer attachment B). The garden is now run by a small committee of volunteer local residents who monitor the maintenance of the site and facilitate regular gardening working bees for members of the local community. They also arrange several annual community events such as the Christmas Party and Harvest Festival.

5.4 The BRC meets the Council’s requirements as a suitable lessee:

· Incorporated Society

· Consistent membership

· Historical use and continuous involvement with the site

· Financially sound.

5.5 Key lease terms are:

· Ground lease, 177sqm

· Lease term 5 years, with one right of renewal

· Permitted Use-Community Garden

· Rent nominal

5.6 Community engagement involved circulation of an information flier to neighbours inviting comment. A Reserves Act public notice in the Press was also undertaken on 16 May 2022. No responses were received. Staff consider this sufficient consideration of community views taking into account the significance of the decisions proposed.

5.7 The decision affects the following wards/Community Board areas:

5.7.1 Waimaero Fendalton-Waimairi-Harewood Community Board.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 This report supports the Council's Long Term Plan (2021 - 2031):

6.1.1 Activity: Parks and Foreshore

· Level of Service: 6.3.7.4 Provide community participation opportunities across the parks network –participation. - Establish baseline

Policy Consistency Te Whai Kaupapa here

6.2 Food Resilience Policy 2014, refer in particular outcomes: Close Knit and self-reliant Communities, Lifelong learning, Stewardship of public places

Food Resilience Policy: Christchurch City Council (ccc.govt.nz)

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.3 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.4 The proposal was forwarded to Mahaanui Kurataio Ltd for comment. No concerns were raised.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.5 The proposal to enter into a new lease does not have an impact on climate change as there is limited carbon footprint associated with the leasing itself. In terms of the activity associated with the lease: it encourages local community involvement and food resilience and in that sense the carbon footprint associated with travel is low.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.6 No accessibility issues arise.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1 Cost to Implement – Preparation of lease and public advertising costs to be recovered from the tenant.

7.2 Maintenance/Ongoing costs – tenant responsibility.

7.3 Funding Source – tenant responsibility. Note that the BCG receives financial support from the Community Board through various funding schemes (Refer Attachment B.)

Other / He mea anō

7.4 No other matters are applicable.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1 Delegations Parks (Part D-sub Part 1- Community Boards) Authority delegated from Council to Community Boards, “to grant leases of recreation reserves in accordance with this section”,

8.2 Reserves Act 1977:

Lease entered into pursuant to s73 & s53 (1)

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.3 Other legal implications are:

8.3.1 Local Government Act 2002-Decision making including consideration of community views.

8.3.2 Reserves Act 1977, public notice pursuant to s73

8.3.3 This report has not been reviewed and approved by the Legal Services Unit.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There is a risk of the lessees failing to maintain the premises.

9.2 The risk is generally assessed as low. Financial consequences would be relatively small and operational issues could be rectified. The likelihood of these consequences occurring is considered medium based on the BCG previous track record.

Attachments / Ngā Tāpirihanga

No.	Title	Page
a ⇩	Bryndwr Community Garden lease area	48
b ⇩	Bryndwr Community Garden - Funding History	49

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
Not applicable	Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Felix Dawson - Leasing Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizens & Community

Waimāero Fendalton-Waimairi-Harewood Community Board

15 August 2022

13. Burnside Park - Proposed new lease- Burnside Tennis Club
Reference / Te Tohutoro:	22/835440
Report of / Te Pou Matua:	Felix Dawson, Leasing Consultant: felix.r.dawson@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager, Citizens and Community, Mary.Richardson@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to consider a request from the Burnside Park Tennis Club for a new lease on Burnside Park at 345 Memorial Avenue.

1.2 This report has been written because the lease for the tennis club has expired and a new lease is required.

1.3 This report proposes a lease be granted to Burnside Park Tennis Club. The lease is proposed on the basis that it is a sound organisation with a track record of providing community benefit. The use for tennis was considered at the time of developing the Burnside Park Management Plan in 2010 and is consistent with the plan.

1.4 The decision in this report is considered low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the number of people affected, the level of impact on those affected and there being no cost associated with entering into the leases.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Grant a ground lease to Burnside Park Tennis Club pursuant to s54 of the Reserves Act 1977, for a lease period of 33 years including renewals for an area of approximately 6320sqm being part of Sec 6 SO316071-Lot 232 DP17066-CB12A/979 and RS40045-CB12A/978 as shown on the plan described as Attachment A in this report.

2. Authorises the Manager Property Consultancy to conclude negotiation and administer the terms and conditions of the lease.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The Burnside Park Tennis Club lease has expired. It is an active club and requires security of tenure to plan on-going activities with confidence.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 The option of not granting a lease has been considered and discounted as the request for a new lease complies with current Council practice and policy in regard to existing sports clubs and community groups. The club is viable and functioning and has invested in the facilities on site.

5. Detail Te Whakamahuki

The Property

5.2 Burnside Park Tennis Club is located in Burnside Park with access off Memorial Avenue as shown on the plan shown below.

Burnside Park Tennis Club

5.3 Burnside Park Tennis Club (BPTC) formerly the Fendalton Tennis Club has been operating since 1925 and moved to Burnside Park in 1976. It is a strong club with increasing membership in recent years. Current numbers are over three hundred with eight senior and fourteen junior interclub teams.

5.4 The club meets the Council’s requirements as a suitable lessee:

· Incorporated Society

· Strong membership

· Historical use and investment on the site

· Financially sound.

5.5 Key lease terms are:

· Ground lease, 6320sqm

· Lease term 11 years, with two rights of renewal

· Permitted Use - tennis club and associated activities

· Rent and outgoings calculated in accordance with rental policy for ground lease to sports clubs and community groups - $1706.88 per annum including GST

5.6 Community engagement involved circulation of an information flier to the existing lessees on the park inviting comment. A public notice in the Press on 18 March was also undertaken. No responses were received. Staff consider this sufficient consideration of community views taking into account the significance of the decision proposed.

5.7 The decision affects the following wards/Community Board areas:

5.7.1 Waimaero/Fendalton-Waimairi Community Board.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 This report supports the Council's Long Term Plan (2021 - 2031):

6.1.1 Activity: Recreation, Sports, Community Arts and Events

Policy Consistency Te Whai Kaupapa here

The decision is consistent with Council’s Plans and Policies.

6.2 Burnside Park Management Plan.

6.2.1 BPTC use is consistent with the principle purpose as a district sports park. Refer also to section 2.3 Club Buildings- the club is an existing user and no additional encroachment is proposed.

6.3 Property Policies

6.3.1 Sports Leases Charging Policy

6.3.2 Leasing Council –dealing unilaterally with incumbent tenant where there is only one logical tenant including non for profit organisations particularly sports clubs on reserves.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.5 The proposal was forwarded to Mahaanui Kurataio Ltd for comment. No concerns were raised.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.6 The proposal to enter into a new lease does not have an impact on climate change as there is limited carbon footprint associated with the leasing itself. In terms of the activities associated with the lease: the tennis club encourages local community involvement and in that sense the carbon footprint associated with travel is low. There are no development plans associated with the activities that involve use of significant additional resources.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.7 The buildings comply with current code requirements.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1 Cost to Implement - Cost to Implement – Preparation of lease and public advertising costs to be recovered from the tenant.

7.2 Maintenance/Ongoing costs – tenant responsibility.

7.3 Funding Source – tenant responsibility.

Other / He mea anō

7.4 No other matters are applicable.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.2 Reserves Act 1977: lease entered into pursuant to s54.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.3 The legal considerations are

8.3.1 Local Government Act 2002-Decision Making including consideration of community views.

8.3.2 Reserves Act 1977 Notification pursuant to s54 not required. Section 54 (2A) applies.

8.4 This report has not been reviewed and approved by the Legal Services Unit

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There is a risk of the lessee failing to pay rent or maintain the premises.

Attachments / Ngā Tāpirihanga

No.	Title	Page
a ⇩	Burnside Park Tennis Club Lease Plan -2022	56

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
Burnside Park Management Plan	https://ccc.govt.nz/assets/Documents/The-Council/Plans-Strategies-Policies-Bylaws/Plans/Park-management-plans/BurnsideParkManagementPlanAugust2010.pdf

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Felix Dawson - Leasing Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizens & Community

Waimāero Fendalton-Waimairi-Harewood Community Board

15 August 2022

14. Fendalton-Waimairi-Harewood 2022-23 Strengthening Communities Fund Report
Reference Te Tohutoro:	22/892910
Report of Te Pou Matua:	Natalie Dally, Community Development Advisor, natalie.dally@ccc.govt.nz Karen Boag, Community Development Advisor, Karen.boag@ccc.govt.nz Lisa Gregory, Community Recreation Advisor, lisa.gregory@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, General Manager Citizens and Community, mary.richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to consider applications for funding from their 2022-23 Strengthening Communities Fund.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Approve the 2022-23 Strengthening Communities Fund grants outlined in the following schedule:

No	Organisation Name	Project	Recommendation
00064083	Anglican Diocese of Christchurch - Parish of Merivale St Albans	The Corner Community Hub	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $16,000 from its 2022-23 Strengthening Communities Fund to St Mary's Anglican Diocese of Christchurch (Parish of Merivale St Albans) towards their Community Development Workers' wages.
00064028	Belfast Community Network Inc	Belfast Connectivity	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $10,000 from its 2022-23 Strengthening Communities Fund to the Belfast Community Network as a contribution towards Belfast Connectivity and other support programmes and services.
00064069	Bishopdale Community Trust	Sundbye Community House activities	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $21,000 from its 2022-23 Strengthening Communities Fund to the Bishopdale Community Trust towards operational costs of Sundbye House.
00064312	Christchurch Chinese Church	Christchurch Chinese Projects	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $11,500 from its 2022-23 Strengthening Communities Fund to the Christchurch Chinese Church towards Christchurch Chinese Projects, excluding food.
00064267	St Barnabas Anglican Church, Parish of Fendalton	Seniors Pastoral Care, Youth Work and Community Van	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $20,000 from its 2022-23 Strengthening Communities Fund to St Barnabas towards Seniors Pastoral Care, Youth Work and the Community Van operating costs.
00064321	Te Ora Hou Otautahi Inc	Whānau Resiliency Project	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $15,000 from its 2022-23 Strengthening Communities Fund to Te Ora Hou towards their Whānau Resiliency Project in Fendalton-Waimairi-Harewood.
00064072	Anglican Parish of Burnside Harewood	Community Programmes Operational Costs	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $9,000 from its 2022-23 Strengthening Communities Fund to the Anglican Parish of Burnside Harewood towards their community programmes and equipment.
00064007	Asian Community Transformation Trust	Support and Enhance Asian Community Wellbeing	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $8,000 from its 2022-23 Strengthening Communities Fund to the Asian Community Transformation Trust towards the development of their community led support and connection programmes (excluding the retrospective contract for wages).
00064052	Avonhead Community Trust	Whole Village	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $11,800 from its 2022-23 Strengthening Communities Fund to the Avonhead Community Trust for their community programmes and the Carols event.
00064086	Burnside Bowling Club Inc	Assistance with cost of Greenkeepers salary	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $7,500 from its 2022-23 Strengthening Communities Fund to the Burnside Bowling Club towards their Greenkeeper's salary.
00064359	Burnside Elim Church Trust	Burnside Elim Church - Community Services	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $6,000 from its 2022-23 Strengthening Communities Fund to Burnside Elim Church Trust towards the costs of delivering their community projects excluding refreshments.
00064059	Burnside Rugby Football Club Incorporated	Junior Rugby Administration and Development	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $7,500 from its 2022-23 Strengthening Communities Fund to the Burnside Rugby Football Club towards its junior rugby administration and development.
00064032	Burnside Squash Rackets Club	Club Operational Expenses	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $6,500 from its 2022-23 Strengthening Communities Fund to the Burnside Squash Rackets Club towards operational expenses.
00064231	Burnside West Christchurch University Cricket Club Inc	Operating Costs for Annual Insurance	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $2,000 from its 2022-23 Strengthening Communities Fund to the Burnside West Christchurch University Cricket Club towards the cost of their annual insurance.
00064225	Christchurch High School Old Boys' Old Collegians Cricket Club	Coaching and Development	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $7,500 from its 2022-23 Strengthening Communities Fund to the Christchurch High School Old Boys' Old Collegians Cricket Club towards its Coaching and Development Programme.
00064131	Christchurch High School Old Boys Rugby Football Club Inc	Rugby Development Officer	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $4,000 from its 2022-23 Strengthening Communities Fund to the Christchurch High School Old Boys Rugby Football Club towards the wages for their Rugby Development Officer.
00063941	Christchurch Korean Community School	Celebrating, supporting and advocating bicultural communities: Enhancing Korean/Kiwi cultural awareness	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $2,500 from its 2022-23 Strengthening Communities Fund to the Christchurch Korean Community Society towards operating and volunteer related costs associated with their Community School and Cultural performance delivery.
00064393	Delta Rhythmic Gymnastic Club Inc	Equipment, Venue Hire and Administration Expenses to Support Participation in Rhythmic Gymnastics	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $9,000 from its 2022-23 Strengthening Communities Fund to the Delta Rhythmic Gymnastic Club Inc towards essential equipment, venue hire and administration expenses for their rhythmic gymnastics programme.
00064356	FC Twenty 11 Inc	FC Twenty 11 Salary Expenses	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $8,000 from its 2022-23 Strengthening Communities Fund to the FC Twenty 11 Club towards the salary expenses for their part time coaches and operations manager.
00063965	Fendalton Bowling Club (Inc)	Support for Greenkeepers Wage	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $7,500 from its 2022-23 Strengthening Communities Fund to the Fendalton Bowling Club towards Greenkeepers wage.
00064130	Fendalton Park Croquet Club Inc.	Lawn Maintenance	The Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $3,000 from its 2022-23 Strengthening Communities Fund to the Fendalton Park Croquet Club towards Lawn Maintenance costs.
00064343	Harewood Hockey Club Inc	Hockey Turf Hire Expenses - keeping hockey affordable	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $9,000 from its 2022-23 Strengthening Communities Fund to the Harewood Hockey Club Inc towards its Hockey Turf Hire Expenses.
00064512	Marist Albion Rugby Club Inc	Club Operation Costs and Wages	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $5,500 from its 2022-23 Strengthening Communities Fund to the Marist Albion Rugby Club towards Club Operation Expenses.
00064368	Merivale Papanui Cricket Club	Cricket Balls for Upcoming 2022/2023 Season	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $3,500 from its 2022-23 Strengthening Communities Fund to the Merivale Papanui Cricket Club towards the purchase of Cricket Balls.
00064437	Nepal New Zealand Friendship Society of Canterbury Incorporated	Community integrated activities and Volunteer recognition (community radio program)	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $2,000 from its 2022-23 Strengthening Communities Fund to Nepal New Zealand Friendship Society of Canterbury towards the costs of Community Integrated activities and volunteer recognition.
00064281	Nor'west Brass Incorporated	Running a Community Brass Band	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $3,000 from its 2022-23 Strengthening Communities Fund to Nor'west Brass Incorporated, towards the costs of Running a Community Brass Band, excluding administration.
00064276	Papanui Youth Development Trust (Te Koru Pou Iho)	Breens Intermediate Youth Work	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $5,000 from its 2022-23 Strengthening Communities Fund to the Papanui Youth Development Trust towards Breens Intermediate Youth work.
00064221	Riccarton Leagues Club Inc	Riccarton Leagues Club Operation Expenses	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $5,000 from its 2022-23 Strengthening Communities Fund to the Riccarton Leagues Club Inc towards their Operation Expenses.
00064472	Sockburn Park Amateur Swimming Club Incorporated	Swimming and Water Safety Lessons	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $3,000 from its 2022-23 Strengthening Communities Fund to the Sockburn Park Amateur Swimming Club towards Swimming and Water Safety Lesson Expenses.
00064249	St Christopher's Anglican Church - Avonhead	24-7 Program at Merrin and Westburn Primary Schools; Holiday Program for Primary School children	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $14,000 from its 2022-2023 Strengthening Communities Fund to St Christopher's Anglican Church towards their Youth work programmes in Merrin and Westburn Schools wages, holiday and young leaders programmes.
00064419	Styx Living Laboratory Trust	Pūharakekenui Education Project	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $5,000 from its 2022-23 Strengthening Communities Fund to the Styx Living Laboratory Trust towards the costs of their Pūharakekenui Education Project.
00064195	The Village Community Centre - Bryndwr	Village Community Centre - Bryndwr operations and salaries/wages	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $12,500 from its 2022-23 Strengthening Communities Fund to towards The Village Community Centre Operations.
00064050	The Young Men's Christian Association of Christchurch Inc.	YMCA Bishopdale Recreation Centre and Early Learning Centre Programme Expenses	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $10,000 from its 2022-23 Strengthening Communities Fund to the YMCA Bishopdale Recreation Centre towards their Life Fit Programme, Early Learning Centre Resources and Basketball Programme.
00064172	University of Canterbury Rugby Football Club Incorporated	Director of Club Operations and Administration	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $3,500 from its 2022-23 Strengthening Communities Fund to the University of Canterbury Rugby Football Club towards the Director of Club Operations salary.
00064382	Waimairi Tennis Club	Junior Administrator Salary	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $5,000 from its 2022-23 Strengthening Communities Fund to the Waimairi Tennis Club towards its junior administrator's salary.
00064470	Papanui Youth Development Trust (Te Koru Pou Iho)	Operational Support - Admin Staff	That the Waimāero Fendalton-Waimairi-Harewood Community Board declines to approve a grant from its 2022-23 Strengthening Communities Fund to the Papanui Youth Development Trust towards an administrator.
00063975	Avonhead Tennis Club Inc	Junior Tennis Development Programme	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $2,300 from its 2022-23 Strengthening Communities Fund to the Avonhead Tennis Club towards their Junior Tennis Development programme.
00064257	Burnside Park Tennis Club Inc.	Junior Administrator Expenses	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $1,300 from its 2022-23 Strengthening Communities Fund to the Burnside Park Tennis Club Inc. towards Junior Administrator Expenses.
00064260	Community Toy Library Waimairi Incorporated	Waimairi Toy Library operating costs	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $2,500 from its 2022-23 Strengthening Communities Fund to the Waimairi Toy Library towards operating costs.
00064381	Cotswold Preschool & Nursery Assoc. Inc.	Equipment and Materials	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $1,500 from its 2022-23 Strengthening Communities Fund to Cotswold Preschool and Nursery towards equipment and resources.
00064136	Crockfords Bridge Club Inc.	Tutor payment for beginners lessons	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $1,500 from its 2022-23 Strengthening Communities Fund to the Crockfords Bridge Club Inc. towards Tutor payment for their beginner lessons.
00064135	Hearts St Peters Netball Club	Recognition and Retention of Coaches, Managers and Committee members	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $500 from its 2022-23 Strengthening Communities Fund to the Hearts St Peters Netball Club towards Recognition and Retention of Coaches, Managers and Committee Members.
00064331	Marist Albion Netball Club Incorporated	Essential Equipment and Volunteer Recognition and Retention.	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $1,800 from its 2022-23 Strengthening Communities Fund to the Marist Albion Netball Club Incorporated towards Essential Equipment and Volunteer Recognition and Retention.
00064095	Miyazato Karate Club Christchurch Incorporated	Training equipment, venue hire and advertising	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $1,500 from its 2022-23 Strengthening Communities Fund to the Miyazato Karate Club Christchurch towards their programme expenses.
00064250	St Mark's Presbyterian Church	Community Brochure/Foot Clinic	That the Waimāero/Fendalton-Waimairi-Harewood Community Board approve a grant of $1,500 from its 2022-23 Strengthening Communities Fund to St Mark's Presbyterian Church towards the costs of their Community Brochure and Foot Clinic.
00064247	Yaldhurst Tennis Club Incorporated	Ground Rent, Grounds Upkeep and Equipment	That the Waimāero Fendalton-Waimairi-Harewood Community Board approve a grant of $1,200 from its 2022-23 Strengthening Communities Fund to the Yaldhurst Tennis Club towards ground rent, grounds upkeep and equipment.

2. Approve the transfer of $59,005 to the Fendalton-Waimairi-Harewood 2022-23 Discretionary Response Fund.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 As the name of the fund implies, the projects and organisations recommended for funding in this report align to the Council’s commitment to achieving strong communities. In establishing the recommendations we were guided by the Strategic Framework, in particular the Strengthening Communities Strategy and its principles such as capacity building, diversity, participation and partnership.

Decision Making Authority Te Mana Whakatau

3.2 Approve the allocation of the local Strengthening Communities Fund for each community Board area.

3.3 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.4 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.5 The level of significance was determined by the number of people affected and/or with an interest.

3.6 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.7 The 2022-23 Strengthening Communities Fund opened on 12 March 2022 and closed on 26 April 2022.

3.8 A total of 46 eligible applications were received, requesting a total of $874,393.

3.9 The Waimāero Fendalton-Waimairi-Harewood Community Board has a total funding pool of $441,905.

3.10 Staff have recommended a total of $382,900 for the 2022-23 Strengthening Communities Fund (this includes $88,000 of pre-committed multi-year funding), which would result in $59,005 remaining for the 2022-23 Discretionary Response Fund (plus any carry-forward from the 2021-22 year which is currently being finalised).

3.11 The following projects are in the final year of their multi-year funding agreement:

o Burnside Community Transformation Trust - $25,000

o Rangatahi Bryndwr Trust - $22,000

o Northgate Community Services Trust - $6,000

o The Elmwood Club Incorporated - $25,000

o Papanui Baptist Church Community Services Freedom Trust - $10,000

3.12 Staff are not recommending any projects for multi-year funding this year due to the elections and the ward boundary changes as a result of the Representation Review.

3.13 Staff have assessed all applications received and made recommendations. Attached is a decision matrix, which includes organisational details, project details, financial information, a staff assessment and a priority ranking (refer Attachment A).

3.14 The Funding Outcomes and Priorities and Criteria for this fund are also attached (refer Attachment B).

3.15 A workshop was held with the Community Board on 25 July 2022 which provided an opportunity for Board members to ask questions and seek clarification on any of the projects or staff recommendations.

3.16 Community Boards have delegated authority from the Council to make final decisions on the Strengthening Communities Funding for their respective Board area. The Board’s decisions will be actioned immediately following the decision meeting. All groups will then be informed of the decisions and funding agreements will be negotiated where relevant. All funding approved is for the period of 1 September to 30 August each year.

3.17 Grants will be paid out in September 2022 following the receipt of a signed funding agreement.

3.18 All successful applicants are required to complete an accountability form at the end of the funded period. A summary of this information will be provided to the Community Board.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Fendalton-Waimairi-Harewood 2022-23 SCF Decision Matrix	68
b ⇩	Strengthening Communities Fund - Criteria and Funding Outcomes	114

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Natalie Dally - Community Development Advisor

Lisa Gregory - Community Recreation Advisor

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

Approved By

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

Peter Langbein - Finance Business Partner

Waimāero Fendalton-Waimairi-Harewood Community Board

15 August 2022

15. Fendalton-Waimairi-Harewood 2022-23 Discretionary Response Fund - Board Projects
Reference / Te Tohutoro:	22/920264
Report of / Te Pou Matua:	Natalie Dally, Community Development Advisor, natalie.dally@ccc.govt.nz Karen Boag, Community Development Advisor, karen.boag@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens and Community, mary.richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to consider allocations for its Board Projects from its 2022-23 Discretionary Response Fund.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00063276	Fendalton-Waimairi-Harewood Community Board	Culture Galore 2023	$12,000	$12,000
00063277	Fendalton-Waimairi-Harewood Community Board	Celebrate Bishopdale 2022	$8,000	$8,000
00063279	Fendalton-Waimairi-Harewood Community Board	2022-23 Youth Development Fund	$7,500	$7,500
00063278	Fendalton-Waimairi-Harewood Community Board	Summer with your Neighbours 2022-23	$4,000	$4,000
00063280	Fendalton-Waimairi-Harewood Community Board	Youth Events and Activities	$5,000	$5,000
00063282	Fendalton-Waimairi-Harewood Community Board	Community Liaison and Events	$2,000	$2,000
00063283	Fendalton-Waimairi-Harewood Community Board	Edible Garden Awards 2023	$3,000	$3,000

1.2 The balance of this fund will be determined by the allocations to the Strengthening Communities Fund considered at this meeting.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Allocate $12,000 from its 2022-23 Discretionary Response Fund towards the costs of staging Culture Galore 2023.

2. Allocate $8,000 from its 2022-23 Discretionary Response Fund towards the costs of staging Celebrate Bishopdale 2022.

3. Allocate $7,500 from its 2022-23 Discretionary Response Fund to establish the Fendalton-Waimairi-Harewood 2022-23 Youth Development Fund.

4. Allocate $4,000 from its 2022-23 Discretionary Response Fund towards Summer with your Neighbours 2022-23.

5. Allocate $5,000 from its 2022-23 Discretionary Response Fund towards costs of staging various youth activities and events.

6. Allocate $2,000 from its 2022-23 Discretionary Response Fund towards the cost of Community Liaison meetings and community events.

7. Allocate $3,000 from its 2022-23 Discretionary Response Fund towards the hosting of the 2023 Edible Garden Awards.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of Resilient Communities. The projects recommended above also align with the four pillars of the Te Haumako Te Whitingia Strengthening Communities Together Strategy - People, Place, Participation and Preparedness.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2022-23 Discretionary Response Fund is as below. (Please note the total budget for the year is subject to the Board approving the staff recommendations for the 2022-23 Strengthening Communities Fund.)

Total Budget 2022/23	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
*$59,005	$650	$58,335	$16,855

*Note - this amount does not include any carry-forward from the 2021-22 year as this figure is still being finalised.

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Fendalton-Waimairi-Harewood 2022-23 Board Projects Decision Matrix	120

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

Karen Boag - Community Development Advisor

Natalie Dally - Community Development Advisor

Lisa Gregory - Community Recreation Advisor

Approved By

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

Waimāero Fendalton-Waimairi-Harewood Community Board

15 August 2022

16. Fendalton-Waimairi-Harewood Community Board 2022-2023 Discretionary Response Fund Application - The Village Community Centre 25th Anniversary Celebration
Reference / Te Tohutoro:	22/996779
Report of / Te Pou Matua:	Natalie Dally, Community Development Advisor, natalie.dally@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens and Community, mary.richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to consider an application for funding from its 2022-23 Discretionary Response Fund from the organisation listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00064668	The Village Community Centre - Bryndwr	Community Centre 25th Anniversary Celebration	$2,250	$1,250

1.2 The balance of this fund will be determined by the allocations to the 2022-23 Strengthening Communities Fund to be considered at this meeting as an earlier item.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Approves a grant of $1,250 from its 2022-23 Discretionary Response Fund to The Village Community Centre - Bryndwr towards their 25^th Anniversary Celebration.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the *balance of the 2022-23 Discretionary Response Fund is as below.

Total Budget 2022/23	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$59,005	$650	$16,855	$15,605

*The balance of this fund is based on the Staff Recommendations to the 2022-23 Strengthening Communities Fund. The exact amount will be decided as an earlier item of this meeting. The balance of the carry-forward from the 2021-22 year is also not included in the balance as this has yet to be finalised.

3.7 Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the application. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Fendalton-Waimairi-Harewood 2022-23 DRF Decision Matrix - The Village 25th Anniversary	130

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author	Natalie Dally - Community Development Advisor
Approved By	Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

Waimāero Fendalton-Waimairi-Harewood Community Board

15 August 2022

17. Fendalton-Waimairi-Harewood 2022-23 Youth Development Fund Applications - Burnside West Christchurch University Cricket Club Inc, Madison Garrett
Reference / Te Tohutoro:	22/784077
Report of / Te Pou Matua:	Lisa Gregory, Community Recreation Advisor, lisa.gregory@ccc.govt.nz Natalie Dally, Community Development Advisor Natalie.dally@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens and Community mary.richardson@ccc.govt.nz

1. Purpose of Report / Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to consider applications received for funding from its 2022-23 Youth Development Fund.

1.2 The report is staff generated as a result of applications being received.

1.3 The current balance of the fund is $7,500 (this is dependent on the Board establishing the 2022-23 Youth Development Fund at this meeting).

2. Officer Recommendations / Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board resolve to:

1. Subject to the 2022-23 Youth Development Fund being established, approve a grant of $1,225 to Burnside West Christchurch University Cricket Club Inc being $175 each for, Alfie Bell, Archie Ovens, Bosilu Chenith Liyana Waduge, Harrison Dick, Isaac Milne, Lucas Roan, Samuel Carrell towards expenses for their North West Youth Cricket teams to travel on the cricket development tour to India, from 27 September to 14 October 2022.

2. Subject to the 2022-23 Youth Development Fund being established, approve a grant of $500 to Madison Garrett towards competing at the Junior World Sprint Kayak Championships in Hungary, from 1 to 4 September 2022.

3. Key Points / Ngā Take Matua

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

3.1 To consider applications received to support the development and achievements of young people living in the Fendalton-Waimairi-Harewood area.

Strategic Alignment / Te Rautaki Tīaroaro

3.2 The recommendations in this report align to the Council's Community Outcome of Resilient Communities including:

· Celebration of our identity through arts, culture, heritage and sport and recreation

· Valuing the voices of all cultures and ages (including children).

Decision Making Authority / Te Mana Whakatau

3.3 Determine the allocation of the discretionary Response Fund for each community (including any allocation towards a Youth Development Fund).

3.4 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.5 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

Assessment of Significance and Engagement / Te Mana Whakatau

3.6 The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.7 The level of significance was determined by the number of people affected and/or with an interest.

3.8 Due to the assessment of low significance, no further community engagement and consultation is required.

4. Applicant/ Te Kaitono 1 – Burnside West Christchurch University Cricket Club Inc

4.1 Event seeking support for: Cricket development tour to India, from 27 September to 14 October 2021.

4.2 Seven of the 23 players attending the tour that reside in the Fendalton-Waimairi-Harewood area are:

Alfie Bell aged 15 who lives in Burnside

Archie Ovens aged 18 who lives in Ilam

Bosilu Chenith Liyana Waduge aged 14 who lives in Burnside

Harrison Dick aged 17 who lives in Burnside

Isaac Milne aged 15 who lives in Harewood

Lucas Roan aged 14 who lives in Harewood

Samuel Carrell aged 14 who lives in Bishopdale

4.3 North West Youth Cricket (NWYC) is a youth cricket club in Christchurch comprised of players predominantly from Burnside High School and Papanui High School. The Club is a collaboration between The Burnside West Christchurch University and the Merivale Papanui Cricket Clubs and competes in the Christchurch Metro cricket competition.

4.4 NWYC was formed to give players that go to schools without cricket programmes the best cricketing opportunities possible. The club is very proud to provide cricketing opportunities usually undertaken by schools with access to better resources.

4.5 From 27 September to 14 October 2022 the Club has been invited by the St Francis School Cricket Academy in Bangalore to go on a cricket development tour to India. The invitation was received via Llorne Howell who has coached at the St Francis Academy and is the coach of the NWYC 1^st XI.

4.6 23 players aged 14-18 (14 of which are based in Christchurch City) will make up the touring party. They will be accompanied by 17 management/parents. Management and parents are contributing towards their own costs less the amount received through sponsorship and fundraising.

4.7 Two teams out of the 23 players are scheduled to play nine games each over the 17 days away. They will be competing against U14-U16 academy players as a development team and U16-U18 academy players based at Bangalore. There will also be games played in Mysore against similar teams there.

4.8 To date the team have raised $5,700 towards their entire team expenses.

4.9 The following table provides the total expenses for the seven players that reside in Fendalton-Waimairi-Harewood:

EXPENSES	Cost ($)
Accommodation, External and Internal Flights, Uniforms, Travel Insurance, Meals, Match and Ground Fees, Other	$25,200
Total per player	$3,600

5. Applicant/ Te Kaitono 2 – Madison Garrett

5.1 Age: 18

5.2 Suburb: Avonhead

5.3 Event seeking support for: 2022 Junior World Sprint Kayak Championships in Hungary, from 1 to 4 September 2022

5.4 Madison has always loved sport and has played soccer, netball and volleyball through her school years. In 2013, after watching her parents compete in the Coast to Coast, she was inspired to take up kayaking

5.5 The local kayak club offered lessons in to juniors from their base at Kerr’s Reach on the Avon River. Madison immediately developed a liking for the sport and within a few years of taking up kayaking, she was earning medals at the kayak national championships. This inspired her to work harder and her training gradually increased from one day a week to the current 10-12 times per week.

5.6 In addition to being fully committed to her kayaking, Madison has continued to engage in plenty of other pursuits. Last year, during her final year at school, she completed the Challenge Award of the Forward Foundation Ambassador program.

5.7 Although this application is for the upcoming World Championships in Hungary, Madison has also been selected on the NZ team for the Asia Pacific Sprint Cup being held in Japan in September. Final costs for this have not been released by Canoe Racing NZ, but, based on the costs for the Junior World Champs, are also likely to be between $7,000 and $9,000.

5.8 To date Madison has raised approximately $6,950 towards her trip.

5.9 The following table provides the total costs for the trip:

EXPENSES	Cost ($)
Airfares	$3,850
Transfers	$300
Pre-Camp costs	$1,140
Accommodation and Food	$2,350
Medical and insurance	$650
Misc	$490
Total	$8,780

Attachments / Ngā Tāpirihanga

There are no attachments for this report.

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Lisa Gregory - Community Recreation Advisor

Natalie Dally - Community Development Advisor

Approved By

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

Waimāero Fendalton-Waimairi-Harewood Community Board

15 August 2022

18. Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - August 2022
Reference / Te Tohutoro:	22/892526
Report of / Te Pou Matua:	Maryanne Lomax, Community Governance Manager, maryanne.lomax@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens and Community, mary.richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receive the Waimāero Fendalton-Waimairi-Harewood Community Board Area Report for August 2022.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity

Detail

Timeline

Strategic Alignment

Avonhead/Russley Safety Expo

The Safety Expo for the Avonhead/Russley area will be taking place on 7 August 2022 at Russley School.

The Police, Community Patrols, Neighbourhood Support and Civil Defence will be in attendance with information stalls.

7 August 2022

· Resilient Communities

· Board Plan Priority

Bishopdale Safety Initiative

The safety survey is getting its final tweaks before it goes out to every household in the next edition of the Bishopdale Bulletin.

Once completed, the surveys can be handed in at either Bishopdale or Fendalton libraries, Sundbye House on Farrington Ave, or at Bishopdale New World.

The survey can also be completed online.

Ongoing

· Resilient Communities

3.2 Rapid Antigen Tests (RATS)

Our local Community Governance team have been busy distributing boxes of RATs tests out to local community organisations. The groups have been extremely grateful, as they are able to pass them on to vulnerable people in their communities who don't necessarily have the means to pay or go online, order and pick-up the free ones available. To date we have distributed nearly 1,000 boxes.

Dot Capon from the Avonhead Community Trust receiving some RATS (and posters for the Safety Expo!)

3.3 Fendalton-Waimairi-Harewood 2022 Community Service Awards

The Community Board hosted the 2022 Community Service Awards function at the Russley Golf Course on 7 July 2022. It was a great event to celebrate the achievements of a number of wonderful people who volunteer in our community. Very positive feedback was received from the attendees.

3.4 The Great Christchurch Car Rally

With funding support from the Waimāero Fendalton-Waimairi-Harewood and Waipapa Papanui-Innes Community Boards, the Great Christchurch Car Rally took place on Friday 1 July in partnership with the Papanui Youth Development Trust and Te Ora Hou. The event involved approximately 60 local young people and youth leaders. First run in 2020 as a Covid-19 safe event due to the nature of all teams competing separately, the 2022 event was again very popular on a cold Christchurch night!

The event was a fast-paced Goose Chase competition where teams of young people navigated the city in vans attempting to earn the greatest number of points by competing in a wide variety of challenges.

The activities were received and completed on a purpose-built phone app, which was updated in real-time with a rolling leader-board and live feed of all other teams’ efforts - it definitely resulted in some fierce, but friendly competition!

A big thankyou to Silhouette Studios for joining in and judging the spectacular dance off competitors.

3.5 Community Funding Summary

3.5.1 A status report on the Board's 2022-23 Discretionary Response Fund will be presented as part of the September Area Report as the amount of funding available is yet to be finalised.

3.6 Participation in and Contribution to Decision Making

3.6.1 Report back on other Activities contributing to Community Board Plan

· The final monitoring report on the Waimāero Fendalton-Waimairi-Harewood 2020-22 Community Board Plan is attached (Attachment A).

3.6.2 Council Engagement and Consultation

· Summary of feedback on the Roto Kohatu Reserve Management Plan proposal:

The Council received 86 submissions from ten recognised organisations, including six user groups and one business. This included feedback from the Department of Conservation, Environment Canterbury, North Canterbury Fish and Game, Christchurch International Airport Ltd, The Cancer Society, Disabled Persons Assembly, and six user groups.

The remainder were residents from across the city and wider area.

Key comments supported:

o A new entrance at Outlook Place

o Improvements such as grading of beach to access and use Lake Rua, e.g. swimming, boat/model yacht launch

o Development and building of facilities to support aquatic recreation for groups

o Retaining natural environment and the general approach to keep built structures to a minimum

o Additional activities put forward in the plan including more canoe polo courts.

Key suggestions included requests for:

o More parking, that is also better defined and managed

o Facilities that provide sun safety and adequate shading

o More facilities such as picnic tables and barbecues

o Improved access including wayfinding, paths, and cycle facilities

Key concerns related to the need to manage anti–social behaviour, and there were a range of suggestions about how to manage dog behaviour and access. There were also several requests relating to jet-ski use on Lake Tahi including allocation of space and protection of birdlife. Christchurch Airport’s questions and concerns about managing the risk of bird strike have been addressed in the management plan.

Proposed Changes to the proposal:

In total, 16 amendments have been made to the draft Management Plan.

Key changes:

o Making sure consideration of recreational use is fully recognised the plan while taking into account the need to manage possible conflicts of informal use of the lakes.

o Modification of plans for the management of Lake Tahi to strike a balance between the use of the lake and protecting biodiversity values

o Fishing structures removed over time to support enhancement and protection of biodiversity and ecology

o Facilities: Recognising the of the need to consider mobility access including pathways, further consideration of shade management including shade sails

o Operational: Highlighting the parking issue, recognising the need for crime prevention and security measures, changes to recognise and manage/prevent bird strike risk

The Plan will now go to a Hearings Panel on 27 July 2022 and then to the Community Board for a final decision.

4. Advice Provided to the Community Board

4.1 Customer Service Request Report - Hybris monthly report for June 2022 attached, providing an overview of the number of Customer Service Requests that have been received, including the types of requests being received and a breakdown of how they are being reported (refer to Attachment B).

4.2 Resource Consent Decision - City Firewood (circulated 1 July 2022)

4.3 Memo - Land Swap Agreement with ECan (circulated 5 July 2022)

4.4 Memo - Nunweek Park BBQ (circulated 14 July 2022)

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	2020-22 Fendalton-Waimairi-Harewood Board Plan Monitoring - FINAL August 2022	140
b ⇩	Fendalton-Waimairi-Harewood - Hybris Ticket Report - June 2022	145

Signatories / Ngā Kaiwaitohu

Author

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

Approved By

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

7. Notice of Motion - Brenchley Avenue
Reference / Te Tohutoro:	22/986841
Report of / Te Pou Matua:	James Gough, Councillor – Fendalton Ward
General Manager / Pouwhakarae:	Dawn Baxendale, Chief Executive, dawn.baxendale@ccc.govt.nz

ITEM NO.	GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED	SECTION	SUBCLAUSE AND REASON UNDER THE ACT	PLAIN ENGLISH REASON	WHEN REPORTS CAN BE RELEASED
21.	Public Excluded Fendalton-Waimairi-Harewood Community Board Minutes - 11 July 2022			Refer to the previous public excluded reason in the agendas for these meetings.