Agenda of Council - Thursday, 25 August 2022

Council

25 August 2022

7. Christchurch Wastewater Treatment Plant Recovery Update Presentation
Reference Te Tohutoro:	22/1073626
Presenter(s) Te kaipāhō :	Michael Croucher – Senior Programme Manager

1. Summary

1.1 This update is scheduled to be considered at a meeting of the Council on 25 August 2022.

1.2 At the Finance & Performance Committee on 28 April 2022 it was resolved that fortnightly updates would be provided to either the Finance and Performance Committee or Council.

1.3 This written update includes a summary of the activities presented by staff at the Council meeting on 3 August 2022.

1.4 Staff will provide a Power Point presentation to the Council in support of this update with the activities that have been undertaken since that meeting, those currently underway and next steps.

1.5 A report outlining the full history of the treatment plant fire and response will be included in the Council’s next agenda, and this will be the last report in this term of Council.

2. Key Points / Background

Filter media removal contract

2.1 Southern Demolition & Salvage Limited were awarded the contract to remove the media from the Trickling Filter structures on 11 May 2022.

2.2 Machinery began arriving on site 12 May 2022 and media removal commenced 3 June 2022.

2.3 The media material is scheduled to be completely removed by early Spring 2022.

2.4 Works progress is currently well ahead of schedule with full removal of media material expected to completed by 10 August, 4 weeks ahead of schedule.

Summary of recovery actions March 2022 – end July 2022

2.5 Since March the following has happened:

· In mid-March the material in the Trickling Filters unexpectedly started emitting foul odours, resulting from a combination of wet and warm weather conditions

· Staff talked to potential contractors and investigated options for filter material removal, including on-site visits.

· Approval to remove the filter media from the Trickling Filters was received from our insurers on 25 March 2022.

· 25 March – 5 April: Procurement options investigated to ensure requirements under Council’s procurement process and Office of the Auditor General best practice guidance were being met.

· Executive Team briefed on 6 April and decision on procurement options made 11 April.

· 13 April meeting with preferred contractor held to confirm requirements.

· 14 – 28 April: Contractor securing sub-contractors and suppliers. At same time Council staff were preparing contract documentation.

· Finance and Performance Committee meeting with project briefing and deputations held 28 April.

· Air quality air grab sampling commenced 28 April.

· Proposal received from preferred contractor on 28 April, with staff review completed 2 May.

· General terms and conditions of contract finalised 3 May.

· Informal briefing to the Insurance Subcommittee on insurance matters given on 6 May.

· Insurance Subcommittee meeting (with morning site visit to CWTP) 10 May.

· Letter of award issued to contractor 11 May.

· Site establishment commenced 12 May.

· Community support package approved 26 May and rolled out from 27 May.

· Oxidation ponds struggling with increased organic load leading to increased odour and a reduction in bird numbers due to non-conducive habitat for midges reported 26 May.

· Meeting with Ministry of Education to discuss school support 27 and 31 May.

· Removal of Trickling Filter media commenced afternoon Friday 3 June.

· Adaptive Recovery Action Plan presented 13 June.

· Audit & Risk presentation 15 June.

· Insurance Subcommittee presentation 16 June.

· Wastewater Treatment Plant Fire Communications Advisory Group first meeting 21 June.

· Afternoon and evening public meetings held at Bromley Community Centre Tuesday 28 June.

· Presentation to Finance and Performance Committee Thursday 30 June.

· Presentation to Insurance Subcommittee Wednesday 6 July

· South New Brighton community meeting Thursday 7 July

· Public webinar on recovery progress Wednesday 13 July

· Activated Sludge Plant mechanically commissioned Thursday 28 July

Community wellbeing response

2.6 A report was provided to Council providing an update on the cross-agency community wellbeing response work stream, recommending a pathway for information and targeted support to continue, with a request for additional funding to enable this.

2.7 Staff provided a recommendation from to provide additional funding, to:

2.7.1 help remove barriers to primary health services

2.7.2 support wider group of identified schools and early childhood learning centres, and science enquiry learning, and

2.7.3 support local wellbeing activities in affected communities.

2.8 Comprehensive information continues to be provided through a range of channels and a further letterbox drop is planned.

2.9 To date twenty six schools and early childhood learning centres have received support.

2.10 More than $550,000 in grant payments have been made to affected households.

2.11 Now focusing on targeting support for those most affected.

Business support

2.12 Staff have met with representatives from Christchurch NZ and the Christchurch Chamber of Commerce to discuss options for supporting businesses situated within the community support zone.

2.13 Follow up contact with affected business was made where it was identified that impact on workers was the main issue at the moment and that feedback and communication was key.

2.14 Targeted communications will be sent to businesses before the end of the week.

Environmental and health monitoring

2.15 Hydrogen sulphide monitoring:

2.15.1 Six continuous 4G Hydrogen Sulphide monitors are in place with a further two Hydrogen Sulphide monitors available as roving units.

2.15.2 Graphs depicting readings from all six monitors are posted on our website weekly.

2.15.3 Three of the continuous 4G monitors have been selected as sentinel monitors (Rudds Road, Bromley School and South New Brighton School). The combined data from these monitors are plotted graphically to provide an overall level of the Hydrogen Sulphide gas coming from the ponds regardless of wind direction.

2.15.4 A map depicting the placement location for the continuous monitors was shown.

2.15.5 A graph showing the combined recording results from the sentinel monitors was shown.

2.16 Paint discolouration:

2.16.1 A specialist environmental firm was engaged to undertake testing on eleven of the thirty nine residential properties reported to council as exhibiting paint discolouration. The purpose of the testing was to determine the cause of the discolouration and possible remediation options.

2.16.2 Four of the eleven properties were tested for mould and eight were tested for lead sulphides.

2.16.3 All tested properties had evidence of lead in paint layers with five of the properties testing positive for lead sulphides, indicating a reaction between the lead in the paint and Hydrogen Sulphide gas in the air.

2.16.4 Reactions from Hydrogen Sulphide are expected to fade over time and cleaning with proprietary chlorine based cleaners may speed the process. This cleaning will also assist in treating any discolouration caused by mould.

2.16.5 The presence of mould was found to be of types typical for houses across the city and at levels common for this time of year. It is not believed that the mould detected is a product of the fire damaged treatment plant.

2.16.6 An image showing the general location of properties reporting paint discolouration was shown.

CWTP Interim operations

2.17 The Activated Sludge Plant (interim solution) was mechanically fully commissioned the week ending 29July, with the biological process beginning its 2-3 week growth journey toward full maturity.

2.18 The interim operation is expected to remain consistently operational for up to five years.

2.19 While the interim solution will replace much of the treatment capacity of the trickling filters the plant has lost the process resilience it had pre fire.

2.20 Critical spares are being kept on site and increased maintenance has been scheduled to mitigate the loss in resilience.

2.21 Close monitoring of wastewater quality parameters is underway to provide early warning of potential failures in the biological recovery of the secondary treatment system and the maturation of the activated sludge plant.

2.22 An image of settleability testing was presented, which showed the clarity of the supernatant liquid after one minute settling time. The results of the testing at this early stage of maturation were very promising.

2.23 A video showing the microbe growth within the activated sludge plant was presented. The level of biological growth at this early stage is also promising.

Oxidation Ponds

2.24 Prior to the fire the ponds had a minor treatment role, post fire they playing a more important role.

2.25 The oxidation ponds continue to perform poorly given the high organic loads and cool temperatures.

2.26 The wet weather has had a flushing effect on the ponds, resulting in lower organic load concentrations and higher dissolved oxygen levels

2.27 Spot sludge surveys of Oxidation Pond No.1 have been completed, with the survey of Ponds 2A, 2B and 4 delayed by weather conditions.

2.28 It is anticipated that the Oxidation Ponds will improve in sequence over the next few weeks and will be at normal operation levels by mid-September (noting this is weather and temporary activated sludge plant performance dependant).

2.29 Summer conditions are expected to support the effective performance of the oxidation ponds (UV light and wind).

2.30 The two surface aerators on Oxidation Pond 1 continue to perform well and we are in the process of procuring additional surface aerators with the aim of having these installed and operating before next winter.

2.31 Wastewater discharge to the outfalls continues to exceed standard values for Faecal Coliforms and Enterococci, we are notifying Environment Canterbury and the Medical Officer of Health.

2.32 Beach sampling continues to be undertaken twice per week and the results to date remain within standard values.

Options assessment for trickling filter replacement

2.33 The options assessment for replacement of the trickling filters is underway and on course to be delivered by November/December 2022.

2.34 Council was informed that they will receive a progress briefing from staff on 9 August.

Health and safety

2.35 It was explained that health and safety risks at the plant are elevated due to the level of civil works being undertaken as part of the recovery response. Site visits from our Health, Safety and Wellbeing team have been increased to mitigate the increased risk.

2.36 The Chief Executive & members of the Risk and Assurance Team have also carried out a site visit with the Health, Safety and Wellbeing team.

2.37 Audits on the Contractors working on the trickling filters and interim plant operations are occurring on a frequent basis.

Trickling Filter media removal

2.38 The last of the two trickling filter structures is almost emptied.

2.39 Removal of the remaining finer media material from within the second structure will be completed within the coming days.

2.40 Removal of the last ramp and cleaning of the walls and floor will be completed over the next three weeks. It is anticipated that the contractor will have these works completed and be off site by late August early September.

2.41 Video of media removal progress was shown.

Communications

2.42 Mail-out to residents with updated information and house discolouration findings was to be distributed in the coming day.

2.43 Graphical results of new continuous air monitoring information is being updated on our website weekly

2.44 Our E-newsletter infographic has been updated and now includes a traffic light coded pond health tracker, reflecting the current and recovering health of the Oxidation Ponds.

Reporting coming up

2.45 4 August - The Council/Environment Canterbury Governors Presentation on CWTP

2.46 5 August - Health & Safety Committee meeting

2.47 10 August - Insurance Subcommittee meeting

2.48 10 August - Briefing to Linwood Central Heathcote Community Board

2.49 15 August - Briefing to Burwood Coastal Community Board

2.50 WWTP Communications Advisory Group weekly meetings

2.51 25 August - Council Meeting.

Key messages

2.52 Social response – we are now focusing on targeted support for those most affected by the odours coming from the Christchurch Wastewater Treatment Plant

2.53 The interim treatment solution went mechanically operational Thursday 28 July

2.54 The biology within the activated sludge plant is maturing well

2.55 We are on track to meet the mid-September target for maximum odour reduction from the oxidation ponds

2.56 The second trickling filter will be empty by 12 August

2.57 New infographic includes depiction of pond recovery/health

2.58 Hydrogen Sulphide emissions from ponds are down. Most of this reduction can be contributed to the resent heavy rain events.

2.59 The results of the paint staining investigation along with remedial action advice has been communicated to residents.

3. Current Activities and Next Steps

3.1 A Power Point presentation from staff will be provided at the meeting detailing the activities that have been undertaken since the last update to Council on the 3 August and the next steps.

Attachments Ngā Tāpirihanga

There are no attachments for this report.

Signatories / Ngā Kaiwaitohu

Author	Michael Croucher - Senior Programme Manager
Approved By	Jane Davis - General Manager Infrastructure, Planning & Regulatory Services

Council

25 August 2022

112022/23 Metropolitan Strengthening Communities Fund
Reference / Te Tohutoro:
Report of / Te Pou Matua:	Lexie Reuben, Community Funding Team Leader, lexie.reuben@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, GM Citizens & Community, mary.richardson@ccc.govt.nz

1. Purpose of the Report / Te Pūtake Pūrongo

1.1 The purpose of this report is to enable the Christchurch City Council to make decisions on the allocation of the 2022/23 Metropolitan Strengthening Communities Fund (SCF). This is a staff generated report written following the Funding Subcommittee’s workshop on the allocation of the SCF, held on 29 July 2022.

1.2 The decisions in this report are of medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the size of the recommended allocations and the nature of the projects and initiatives recommended for funding.

1.3 The community engagement and consultation requirements include the operation of the SCF as a level of service consulted in the 2021/31 Long Term Plan. The community have not been consulted on the individual recommendations however a synopsis of the applications, staff analysis and recommendation has been reviewed by the Funding Sub-Committee comprising all Councillors who included community views in their consideration.

2. Officer Recommendations / Ngā Tūtohu

That the Christchurch City Council:

1. Consider all applications and recommendations for the 2022/23 Metropolitan Strengthening Communities Fund.

2. Approve allocations from the 2022/23 Metropolitan Strengthening Communities Fund detailed under the “Workshop Recommendation” column in Attachment A of this report subject to any changes at the decision making meeting.

3. Approve the transfer of any remaining unallocated monies from the 2022/23 Metropolitan Strengthening Communities Fund to the 2022/23 Metropolitan Discretionary Response Fund.

3. Reason for Report Recommendations / Ngā Take mō te Whakatau

3.1 The report recommendations are the result of thorough and best-practice process.

3.2 Applications from partner and other organisations are supported by clear fund criteria and Council’s priorities.

3.3 Applications were assessed against the Pillars and objectives of the recently adopted Strengthening Communities Together Strategy Attachment B and the existing Council Funding Outcomes and Priorities and Strengthening Communities Fund Criteria Attachment C. The Strengthening Communities Together Strategy was ratified on April 7 2022, after the funding round for 2022/23 Metropolitan Strengthening Communities Fund had opened. Staff and other funding organisations often collaborate with potential applicants to ensure they apply to the right fund with the appropriate supporting information.

3.4 Applications received are analysed and assessed. All staff assessments are reviewed by a wider cross-section of staff. The relevant information is succinctly captured in a Matrix format with a recommendation. The decision matrix is attached as Attachment D.

3.5 All the applications and their respective recommendations have been workshopped by a Funding Sub-committee comprising all Councillors. The Funding Sub-committee workshop recommendations are attached as Attachment A.

Multi-year Funding

3.6 In December 2018, Council adopted a new Funding Framework, which emphasised multi-year funding agreements as effective in allowing community partner organisations certainty and confidence for longer-team planning. It would also reinforce a partnership relationship with Council rather than a transactional one. Multi-year arrangements were also favoured when collaborating with other finding providers.

3.7 From Council's 2022/23 Strengthening Communities, multi-year funding agreements are in currently in place for 74 organisations totalling $2,047,388 in 2022/23 and $531,500 in 2023/24. These are detailed in the Memo to the Funding Sub-committee attached in Attachment F.

3.8 Recommendations for allocation of the Strengthening Communities Fund in this report include the establishment of 10 new multi-year funding agreements.

Discretionary Response Fund, COVID Response

3.9 The Discretionary Response Fund (DRF) exists to assist community groups where their project funding request falls outside other Council funding criteria and/or closing dates. This fund is also for emergency or unforeseen situations.

3.10 Over the past two years there has been greater uncertainty caused by COVID-19. In the 2020/21 year, Council retained $595,610 for the Metropolitan DRF to respond to the increased need from the community. In the year 2021/22 the DRF Budget was set at $210,871 ($130,000 from SCF and $75,871 carried forward), an additional $200,000 was transferred from the Capital Endowment Fund on December 8 2021. There were 60 DRF applications approved throughout 2021/22 the total granted was $384,281 as per Attachment E.

3.11 Staff recommend allocating $200,000 from the 2021/22 Strengthening Communities Fund to the DRF, we are expecting a carry forward amount of $85,795 pending approval in the first week of August 2022.

4. Detail / Te Whakamahuki

Summary of Strengthening Communities Fund Balance

4.1 There are 115 eligible applications to the 2022/23 Metropolitan SCF for consideration. The requested amount from these applications is $4,531,308.

4.2 There are 74 existing multiyear agreements in place for 2022/23 Metropolitan SCF. The agreed amount for these applications is $2,037,388 as per Attachment F.

4.3 Budget and allocations for 2022/23 Community Funding are summarised below.

Total Strengthening Communities Fund Budget 2022/23	$6,959,663
Total Community Board Funding Allocation 2022/23	$3,181,407

Total Metropolitan Funding Allocation 2022/23	$ 3,778,256
Less:
Metropolitan DRF Allocation (Recommended)	$200,000
Existing Metropolitan multi-year agreements in 2022/23	$2,037,388

Balance Available for General Applications	$1,540,868
Workshop Recommendations (as set out in Attachment A)	$1,460,895
Additional Balance for Allocation or for the DRF	$79,973

Major Organisations

4.4 Major Organisations are those organisations that make significant contribution to making Christchurch a city of substance and standing that is recognised nationally and internationally. This means that the organisation contributes to the life, identity and wellbeing of the city in a way that is greater than its own activity. It is a leader in its field, a mentor and example to others and nourishes and encourages wider participation in its field of endeavour.

4.5 Existing multi-year agreements with Major Organisations:

Organisation Name	Granted from the 2021/22 SCF	Year 3 (2022/23 SCF)	Year 4 (2022/23 SCF)
Christchurch Community House	$ 90,000	$ 90,000
Christchurch City Mission (Social Service Council of the Diocese of Christchurch)	$ 100,000	$ 100,000
Mayor's Welfare Charitable Trust	$ 140,000	$ 140,000
New Zealand Opera Limited	$ 70,000	$ 70,000
The Court Theatre Trust	$ 110,000	$ 110,000	$110,000
Total	$ 510,000	$ 510,000	$110,000

4.6 Staff recommendations for new funding agreements with Major Organisations are all one year only:

Organisation Name	1 Year (2022/23 SCF)
Christchurch Symphony Trust	$ 290,000
Orana Wildlife Trust	$ 250,000
Ferrymead Park Ltd	$ 120,000
Total	$ 660,000

5. Policy Framework Implications / Ngā Hīraunga ā- Kaupapa here

Strategic Alignment /Te Rautaki Tīaroaro

5.1 Applications to SCF are assessed for their alignment with Council's Strategic Framework and strategies, with particular emphasis on Council's Strengthening Communities Together Strategy.

5.2 Each decision matrix, in Attachment C, includes a list of the specific Council strategies that the application aligns with.

5.3 This report supports the Council's Long Term Plan (2021 - 2031):

5.3.1 Activity: Community Development and Facilities

· Level of Service: 2.3.1.1 Effectively administer the grants schemes for Council - 95% of reports demonstrate benefits that align to Council outcomes and priorities.

Policy Consistency / Te Whai Kaupapa here

5.4 The decisions are consistent with Council’s Plans and Policies.

Impact on Mana Whenua / Ngā Whai Take Mana Whenua

5.5 The decisions do not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions. This is primarily because the recommendations cover the allocation of a community fund that has been fully Consulted in the 2021/31 LTP.

Climate Change Impact Considerations / Ngā Whai Whakaaro mā te Āhuarangi

5.6 Decisions in this report have limited climate change impact. Some applications recommended for funding align with and support the Climate Smart and Sustainable Energy Strategies.

Accessibility Considerations / Ngā Whai Whakaaro mā te Hunga Hauā

5.7 Decisions in this report have limited impact on accessibility. There are a number of applications recommended for funding actively that target improved accessibility.

6. Resource Implications / Ngā Hīraunga Rauemi Capex/Opex / Ngā Utu Whakahaere

6.1 Cost to Implement – Staff time and resources set aside as a level of service in the 2921/31 Long Term Plan

6.2 Maintenance/Ongoing costs – Staff time which will be met within current budgets

6.3 Funding Source – The Strengthening Communities Fund set aside the 2021/2031 LTP.

7. Legal Implications / Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

7.1 The statutory power to undertake the proposal derives from Council’s Status and Powers in S12 (2) of the LGA 2002.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

7.2 There is no legal context, issue or implication relevant to this decision provided Council follows its agreed processes.

7.3 This report has not been reviewed and approved by the Legal Services Unit.

7.4 All funding agreement templates are reviewed by the Legal Services Unit along with any funding agreements that deviate from standard.

9. Risk Management Implications / Ngā Hīraunga Tūraru

7.5 Risk management implications deriving from contestable community funding are well known and documented on Council’s risk management software Promapp.

7.6 Of note is the fact that Council's funding Terms and Conditions indemnify the Council in respect of all costs (including legal costs), claims, liabilities, losses, damages or expenses suffered in recipients' performance under the funding agreements.

Attachments / Ngā Tāpirihanga

No.	Title	Page
a ⇩	2022/23 SCF Workshop Recommendations	65
b ⇩	Strengthening Communities Together - Pillars	69
c ⇩	Council Funding Outcomes and Strengthening Communities Criteria	70
d ⇩	2022/23 SCF Decision Matrix	74
e ⇩	2021/22 Discretionary Response Fund	190
f ⇩	SCF Multi Year Agreements	193

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
Not Applicable	Not Applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Lexie Reuben - Team Leader Community Funding

Approved By

Gary Watson - Manager Community Partnerships & Planning

Peter Langbein - Finance Business Partner

John Filsell - Head of Community Support and Partnerships

Mary Richardson - General Manager Citizens & Community

Council

25 August 2022

12. Hearings Panel report to the Council on the Mount Cavendish Reserve - Proposed new lease to the Christchurch Gondola Ltd
Reference / Te Tohutoro:	22/942416
Report of / Te Pou Matua:	Councillor Sara Templeton Hearings Panel Chairperson
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens and Community

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is to present to the Council the Hearings Panel (the Panel) recommendations following the consultation and hearings process on the proposal for a new ground lease to The Christchurch Gondola Limited over part of Mount Cavendish Reserve.

1.2 The Hearings Panel has no decision-making powers but, in accordance with its delegation, has considered the written and oral submissions received on the proposal and is now making recommendations to the Council. The Council can then accept or reject those recommendations as it sees fit bearing in mind that the Local Government Act 2002 s.82(1)(e) requires that “the views presented to the local authority should be received by the local authority with an open mind and should be given by the local authority, in making a decision, due consideration.”

1.3 The Council, as the final decision-maker, should put itself in as good a position as the Hearings Panel having heard all the parties. It can do so by considering this report which includes a summary of the written and verbal submissions that were presented at the hearings, any additional information received and the Hearings Panel’s considerations and deliberations. The following link to the Hearings Panel agenda contains the complete set of written submissions should you want to review them. https://christchurch.infocouncil.biz/Open/2022/07/RAHPC_20220715_AGN_8108_AT.PDF

2. Hearings Panel Recommendations Ngā Tūtohu o Te Tira Taute

That the Council:

1. Receive and consider the information in the report, the submissions, and all other relevant information received on the proposed new ground lease to The Christchurch Gondola Limited for their existing top terminal building.

2. Approve the granting of a ground lease, subject to section 59A of the Reserves Act 1977, and Part 3B (sections 17R and 17SC) of the Conservation Act 1987, to The Christchurch Gondola Limited over approximately 1177 square metres of Lot 1 Deposited Plan 61966 (held in Certificate of Title 37C/1204), part of Mount Cavendish Scenic Reserve, (lease plan shown in Attachment A) for the purpose of an existing upper terminal building for an aerial gondola, for a period of 30 years (including all rights of renewal).

3. Authorise the Manager Property Consultancy to conclude and administer the terms and conditions of the new lease.

3. Background / Context Te Horopaki

3.1 The Christchurch City Council administers Mount Cavendish Reserve by way of an appointment from the Department of Conservation to control and manage the reserve. The reserve is considered to be an asset of metropolitan significance.

3.2 The Christchurch Gondola Limited holds a lease with the Department of Conservation (DOC) authorising a top terminal building on Mount Cavendish Reserve for an aerial gondola operation. (Refer to Figures 1 for a location map: The area marked in yellow is the general geographical extent of the lease. The lease plan in Attachment A provides greater detail.)

3.3 The lease was granted in 1991 pursuant to the Reserves Act 1977 and is due to expire on 1 November 2023. The lease had a right of renewal for a further 30 years which the lessee had expected to be able to exercise.

Figure 1: Aerial photo location map of Christchurch Gondola showing upper gondola station outlined in yellow

3.4 The Department of Conservation has advised that based on a High Court ruling in 2011 and changes to delegations in 2013:

3.4.1 The right of renewal in the current lease can no longer be exercised.

3.4.2 It is now the responsibility of the Council to grant a new lease under Part 3B of the Conservation Act 1987 to authorise the continuation of the Christchurch Gondola Limited activity in Mount Cavendish Reserve.

3.5 Staff advised the Panel that the proposed new lease will be on equivalent terms to the existing lease, updated to the Council’s latest lease form to reflect changes in legislation since the original lease was executed, for example, the Health and Safety at Work Act (2015) and the Land Transfer Act (2017). The new lease will also be updated to include new Council policy. For example, waste minimisation under the Christchurch City Council Resource Efficiency and Greenhouse Gas Emission Policy and the Christchurch Energy Action Plan.

3.6 There will be no change in the new lease to the footprint of the building.

3.7 Owned by Christchurch Attractions and established in the 1990s, Christchurch Gondola is a key local and visitor attraction. The top terminal building includes a café for public use, function spaces for private events, and a museum experience. It also hosts radio and data gear for a range of national and local emergency, weather and electronic signalling suppliers and businesses.

3.8 The top terminal building is privately owned. It is situated above the Summit Road and does not have a vehicle access road (other than an unformed track for emergency type access) or car-parking. The only access to the building other than by the aerial gondola (which is also owned by the lessee) is on foot or mountain bike over the adjoining reserves or the Summit Road.

3.9 The top terminal building is a long standing occupation with substantial expenditure outlaid for the facility and its associated infrastructure. Staff have identified only one issue with the operation, management or activities of the lessee which is the presence of additional aerials on the building. The current aerial arrangements will be put forward for approval to sub-lease if the proposed new lease is approved. There is no identified need for this area of reserve land to be used for any other purpose in the public interest.

3.10 The Panel received advice from staff that there are minimal risks to the Council, if any, as the lessee is long established on this site. This includes financial risk to the Council.

3.11 However, staff also advised (as set out in their report) that there is a very significant financial risk to The Christchurch Gondola Company Limited if the proposed new lease is declined, as under the terms of the current lease, the lessee would be required to vacate Mount Cavendish Reserve, and:

a. The gondola experience would not be able to operate, and the aerial cableway and lower terminal building would be rendered inoperative.

b. The Council may require the lessee to remove its improvements at their own cost and with no compensation payable.

c. The lessee may otherwise have to forfeit its improvements to the Council with no compensation payable.

4. Consultation Process Te Tukanga Kōrerorero

4.1 Staff advised the Panel that the proposed new lease was advertised in accordance with the process required in section 49 of the Conservation Act 1987. The proposed new lease was advertised in the public notices of four regional newspapers (Christchurch Press, Auckland Herald, Wellington Dominion Post, and Otago Daily Times) on Saturday 19th February 2022. The period of time for the making submissions was the required 40 working days with a closing date of 27 April 2022.

4.2 The staff report noted that:

· Consultation was open on the Council Have Your Say website from 21 February 2022 to 27 April 2022;

· Information was sent to approximately 30 stakeholder groups and individuals and three adjacent property owners; and

· Signage advertised the consultation at the start of the Bridle Path near the lower gondola terminal, and in three key locations including track access and the Summit Road at the top. Posters were put up inside both terminal buildings.

5. Summary of Submissions Ngā Tāpaetanga

5.1 In briefing the Panel staff provided a summary of the submissions received. The Panel heard that:

5.1.1 Of the sixteen submissions received, eleven indicated support for the proposed new lease, while five did not support this. Fourteen provided additional comments in support of their submission.

5.1.2 Of the four submitters who originally indicated that they wished to be heard by the Panel, only one reconfirmed their wish to speak in support of their submission.

5.1.3 Several of those supporting the new lease highlighted the gondola’s role as a key Christchurch attraction, and three others commented in appreciation of the annual passes and local value in exercise options from the top terminal down. Another requested associated mountain bike track development.

5.1.4 There were a number of comments about the use of the facility from submitters both in support and in opposition to the new lease, four highlighting its current under-use with suggestions for a range of additional activities to attract more custom and provide better value for money. Three suggested cheaper rates for locals.

5.1.5 Another two considered the terminal and surrounding area should be available for other community and educational activities, one also highlighting environmental outcomes and community partnership opportunities.

5.1.6 There were two opposing submitter requests for themselves or others to use the terminal facility and surrounding area for a range of community activities and wider use, including a request from the Port Hills Foundation Charitable Trust to occupy the site.

5.1.7 Two commented with strong concerns that the museum display is out of scope and inappropriate, believing that it is not inclusive and does not recognise tangata whenua.

5.1.8 Other comments and suggestions from those in opposition to the proposal include an assertion that a 30 year lease period is too long. Another provided conditional support while asking that no precedent should be set for further development on Crown Land.

5.1.9 Two others indicating opposition think dogs should be allowed on the gondola to use the tracks, while another two would like to see mountain bikes taken up as a condition of the lease.

5.1.10 Several submitters gave a range of suggestions for improvements to access and facilities such as the café and restaurant with a view, longer hours, children’s and social activities. One submitter opposing the new lease identified the use of plastic cutlery as demonstrating no concern for reducing plastic waste in Christchurch.

5.2 The following key points were made by the five submitters in opposition to the proposed new ground lease:

5.2.1 The new lease should be available to other community groups.

5.2.2 There should be an opportunity for new people to compete with the current operators.

5.2.3 The proposed 30 year lease term is too long.

5.2.4 Single use plastic cutlery not showing concern for reducing plastic waste.

5.2.5 The gondola and use of the top building has a lot of room for improvements – new operators with new ideas, lower prices, transporting dogs and bikes, additional facilities, services and hours.

5.2.6 The museum experience is Eurocentric.

5.2.7 No real changes to the experience, and the company should be encouraged to keep up with new knowledge and consult with local stakeholders on their proposals.

5.3 Many of the suggestions and concerns raised in the feedback were considered by Council staff to relate to the operation of the gondola experience, rather than directly to the proposed granting of a new ground lease for the gondola top terminal building.

5.4 However, where possible, staff have responded to the comments, or sought further advice, and this is detailed in the tables on pages 10-13 of the Hearings Panel Agenda (link provided below).

6. The Hearing Te Hui

6.1 The Hearings Panel consisted of the Chairperson Councillor Sara Templeton, Councillor James Gough and Councillor Melanie Coker. The Hearings Panel convened on Friday 15 July 2022 to consider and deliberate on all submissions received on the proposal.

6.2 Prior to hearing oral submissions Council officers presented a brief overview of the proposal and presented the Hearings Panel with further information in relation to the proposed new ground lease to The Christchurch Gondola Limited over part of Mount Cavendish Reserve.

6.3 Following the hearing of the sole verbal submission, staff were invited back to the table to answer questions.

7. Consideration and Deliberation of Submissions Ngā Whaiwhakaaro o Ngā Kōrero me Ngā Taukume

7.1 The Panel considered and deliberated on all submissions received on the proposal as well as information received from Council Officers during the hearing.

7.2 The key issues that were addressed by the Hearings Panel were as follows:

The alignment between the proposed new lease and current Council policy

7.2.1 The Panel noted the length of time that has passed since the original lease commenced, and whether the proposed new lease has been updated to reflect current Council policy. The Panel used the example of Council’s waste minimisation policy. Staff confirmed that this is the case and gave two examples in relation to waste minimisation requirements. Firstly, the tenant being required to separate waste generated into different streams to reduce landfill (i.e. recycling, organic waste and rubbish). Secondly,

The tenant considering the use of renewable energy (e.g. electricity) over non-renewable energy (gas).

The scope of the lease

7.2.2 The Panel noted the staff advice that many of the comments made by submitters relate to the operation of the general gondola experience, rather than directly to the proposed granting of a new ground lease for the gondola top terminal building. For example, the comments made about the operation of gondola (e.g. carrying dogs and bikes) and the restaurant (hours of operation and dining experience). Staff noted that these are matters which will fall outside the lease conditions and were a commercial decision for the operator to make.

7.2.3 The Panel confirmed with staff that there was nothing in the proposed lease that would prevent The Christchurch Gondola Ltd from operating a restaurant.

Risks arising from the granting of the new lease

7.2.4 The Panel received advice from staff that there are minimal risks to the Council, if any, as the lessee is long established on this site. This includes financial risk to the Council.

7.2.5 However, staff also advised (as set out in their report) that there is a very significant risk to The Christchurch Gondola Company Limited if the proposed new lease is declined, as under the terms of the current lease, the lessee would be required to vacate Mount Cavendish Reserve, and:

a. The gondola experience would not be able to operate, and the aerial cableway and lower terminal building would be rendered inoperative.

b. The Council may require the lessee to remove its improvements at their own cost and with no compensation payable.

c. The lessee may otherwise have to forfeit its improvements to the Council with no compensation payable.

Engagement and collaboration with mana whenua

7.2.6 The Hearings Panel noted the importance of the Council’s relationship with mana whenua. In response to questions from the Panel around engagement with mana whenua staff noted that Mahaanui Kurataiao Ltd were provided with information prior to the public consultation opening date, and that they sought confirmation from Council staff that the lease renewal was with the Council, with The Christchurch Gondola Limited being the lessee. Upon confirmation, Mahaanui Kurataiao Ltd subsequently advised that no further consultation with mana whenua would be required at that time. A copy of the correspondence was tabled by staff and is attached to the minutes (refer to the link below).

7.2.7 The Hearings Panel requested that staff keep Councillors up to date with any collaboration between the Council, mana whenua, and The Christchurch Gondola Ltd. This includes the engagement that The Christchurch Gondola Ltd is currently undertaking with Te Hapū o Ngāti Wheke on the redevelopment of the museum experience within the top terminal building.

8. Reference Documents

Document	Location
Hearings Panel Agenda	https://christchurch.infocouncil.biz/Open/2022/07/RAHPC_20220715_AGN_8108_AT.PDF
Hearings Panel Minutes	https://christchurch.infocouncil.biz/Open/2022/07/RAHPC_20220715_MIN_8108_AT.PDF
Hearings Panel Minutes Attachments	https://christchurch.infocouncil.biz/Open/2022/07/RAHPC_20220715_AGN_8108_AT.PDF
Have Your Say Webpage	https://ccc.govt.nz/the-council/haveyoursay/show/485

Signatories Ngā Kaiwaitohu

Author David Corlett – Committee and Hearings Advisor

Approved By Councillor Sara Templeton - Chair of Hearings Panel

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Attachment A - RPS4324-01- The Christchurch Gondola Limited - Lease Plan - Mount Cavendish Reserve	206

Council

25 August 2022

13. MCR Nor'West Arc Section 3A Detailed Design - Traffic Resolution Report
Reference / Te Tohutoro:	22/743844
Report of / Te Pou Matua:	Matt Goldring, Project Manager Transport, matthew.goldring@ccc.govt.nz
General Manager / Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning & Regulatory Services, Jane.Davis@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Council to approve the detailed traffic resolutions for the Major Cycleway Nor’West Arc Section 3A University to Aorangi Rd. The project was approved by the Urban Development and Transport Committee on 03 February 2022, with the recommendation that detailed traffic resolutions to be brought back to Committee for approval once detailed design was completed. See Attachment A

1.2 Also included in this report is to seek approval for the removal of two trees outside 159 Aorangi Road as part of the Major Cycleway Nor’West Arc Section 3. This is in response to resolution in Section 9 - 1 (e) from the Urban Development and Transport Committee Meeting Minutes on 03 February 2022, which required staff to investigate additional parking on the Aorangi Road Corner by Clyde Road.

1.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined on the basis that all the delivery decisions have been previously made and this report seeks to set in place the traffic by-laws for enforcement.

1.4 There are no fundamental changes between the approved scheme design and the layout as detailed in the 03 February 2022 report and the final design. The only potential change is stated in section 1.2 above.

1.5 Note the traffic resolutions in this report are for Stage 1 of the Nor’West Arc Section 3 project, Section 3A. The remaining resolutions for the rest of the route will be included at the end of the detailed design phase for Stage 2, Section 3B.

2. Officer Recommendations Ngā Tūtohu

That the Council:

1. Receive the information in the attachments to this report.

2. Resolve the detailed traffic resolutions for the Nor’West Arc Major Cycleway Route (Section 3A) in the Attachment A of the report.

a. Make the following resolutions relying on its powers under the Christchurch City Council Traffic and Parking Bylaw 2017.

b. For the purposes of the following resolutions: (1) An intersection of roadways is defined by the position of kerbs on each intersecting roadway ; and (2) The resolution is to take effect from the commencement of physical road works associated with the project as detailed in this report; and (3) If the resolution states "Note 1 applies", any distance specified in the resolution relates the kerb line location referenced as exists on the road immediately prior to the Council meeting of 25/08/2022; and (4) If the resolution states "Note 2 applies", any distance specified in the resolution relates the approved kerb line location on the road resulting from the Council resolutions on the Nor’ West Arc Cycleway (Section 3A) report at the Council meeting of 25/08/2022.

3. Ilam Road (Ilam Fields to Creyke Road and Maidstone Road) - Existing Traffic Controls

a. Approve that all existing traffic controls on Ilam Road, commencing at its intersection with Creyke Road and extending in a southerly direction for a distance 190 metres following the kerb line to be revoked. Note 1 applies.

4. Ilam Road (Ilam Fields to Creyke Road and Maidstone Road) - Existing Parking and Stopping Restrictions

a. Approve that all existing parking and stopping restrictions on the west side of Ilam Road, commencing at its intersection with Maidstone Road and extending in a southerly direction for a distance 179 metres following the kerb line to be revoked. Note 1 applies.

b. Approve that all existing parking and stopping restrictions on the east side of Ilam Road, commencing at its intersection with Creyke Road and extending in a southerly direction for a distance of 190 metres following the kerb line be revoked. Note 1 applies.

5. Ilam Road (Ilam Fields to Creyke Road and Maidstone Road) - New Traffic Controls

a. Approve the road marking changes, kerb alignment changes, traffic islands and road surface changes on Ilam Road from its intersection with Creyke Road to a point 190 metres south of this intersection as detailed on Attachment A. Note 2 applies.

b. Approve that a special vehicle lane for the use of northbound cycles only, be established on the west side of Ilam Road (including the section behind the kerb and bus shelter), commencing at a point 179 metres south of its intersection with Maidstone Road and extending in a northerly direction to this intersection, as detailed on Attachment A. This special vehicle lane is to be added to the Register of Roads or Traffic Lanes Restricted to Specific Classes of Vehicles in the Traffic and Parking Bylaw 2017. Note 2 applies.

c. Approve that a pedestrian crossing be established across the northbound cycle lane on the western side of Ilam Road at a point 148 metres south of its intersection with Maidstone Road as detailed on Attachment A. Note 2 applies.

d. Approve that a special vehicle lane for the use of southbound cycles only, be established on the east side of Ilam Road (including the section behind the kerb and bus shelter), commencing at its intersection with Creyke Road and extending in a southerly direction to a point 190 metres south of this intersection, as detailed on Attachment A. This special vehicle lane is to be added to the Register of Roads or Traffic Lanes Restricted to Specific Classes of Vehicles in the Traffic and Parking Bylaw 2017. Note 2 applies.

e. Approve that a pedestrian crossing be established across the southbound cycle lane on the eastern side of Ilam Road at a point 119 metres south of its intersection with Creyke Road as detailed on Attachment A. Note 2 applies.

6. Ilam Road (Ilam Fields to Creyke Road and Maidstone Road) - New Parking and Stopping Restrictions

a. Approve that the stopping of vehicles be prohibited at any time on the west side of Ilam Road, commencing at a point 179 metres south of its intersection with Maidstone Road and extending in a northerly direction to a point 166 metres south of this intersection, as detailed on Attachment A. Note 2 applies.

b. Approve that a Bus Stop be established on the west side of Ilam Road commencing at a point 166 metres south of its intersection with Maidstone Road, and extending in a northerly direction to a point 136m south of this intersection, as detailed on Attachment A. Note 2 applies.

c. Approve that the stopping of vehicles be prohibited at any time on the west side of Ilam Road, commencing at a point 136 metres south of its intersection with Maidstone Road and extending in a northerly direction to its intersection with Maidstone Road, as detailed on Attachment A. Note 2 applies.

d. Approve that the stopping of vehicles be prohibited at any time on the east side of Ilam Road from its intersection with Creyke Road and extending in a southerly direction to a point 111 metres south of this intersection, as detailed on Attachment A. Note 2 applies.

e. Approve that a Bus Stop be established on the east side of Ilam Road commencing at a point 111 metres south of its intersection with Creyke Road and extending in a southerly direction to a point 126m south of this intersection, as detailed on Attachment A. Note 2 applies.

f. Approve that the stopping of vehicles be prohibited at any time on the east side of Ilam Road, commencing at a point 126 metres south of its intersection with Creyke Road and extending in a southerly direction to a point 190 metres south of this intersection, as detailed on Attachment A. Note 2 applies.

7. Ilam Road / Montana Avenue intersection - Existing Traffic Controls

a. Approve that all existing traffic controls at the intersection of Ilam Road and Montana Avenue be revoked.

8. Ilam Road / Montana Avenue intersection - New Traffic Controls

a. Approve the road marking changes, kerb alignment changes and road surface changes at the intersection of Ilam Road and Montana Avenue as detailed on Attachment A.

b. Approve that a Stop control be placed against the Montana Avenue westbound approach to its intersection with Ilam Road as detailed in Attachment A.

9. Creyke Road / Ilam Road / Maidstone Road intersection - Existing Traffic Controls

a. Approve that all existing traffic controls at the intersection of Creyke Road, Ilam Road and Maidstone Road be revoked.

10. Creyke Road / Ilam Road / Maidstone Road intersection - New Traffic Controls

a. Approve the road marking changes, kerb alignment changes and road surfacing changes at the intersection of Creyke Road, Ilam Road and Maidstone Road, as detailed on Attachment A.

b. Approve that the intersection of Creyke Road, Ilam Road and Maidstone Road be controlled by traffic signals in accordance with the Land Transport Act - Traffic Control Devices Rule: 2004, as detailed on Attachment A.

11. Ilam Road (Creyke Road / Maidstone Road to Memorial Avenue) - Existing Traffic Controls

a. Approve that all existing traffic controls on Ilam Road from its intersection with Creyke Road and Maidstone Road to its intersection with Memorial Avenue be revoked.

12. Ilam Road (Creyke Road and Maidstone Road to Memorial Avenue) - Existing Parking and Stopping Restrictions

a. Approve that all existing parking and stopping restrictions on both sides of Ilam Road from its intersection with Creyke Road and Maidstone Road to its intersection with Memorial Avenue be revoked.

13. Ilam Road (Creyke Road / Maidstone Road to Memorial Avenue) - New Traffic Controls

a. Approve the road marking changes, kerb alignment changes, traffic islands and road surface changes on Ilam Road from its intersection with Creyke Road and Maidstone Road to its intersection with Memorial Avenue, as detailed on Attachment A.

b. Approve that a special vehicle lane for the use of northbound cycles only, be established on the west side of Ilam Road against the kerb from its intersection with Creyke Road and Maidstone Road to its intersection with Memorial Avenue, as detailed on Attachment A. This special vehicle lane is to be added to the Register of Roads or Traffic Lanes Restricted to Specific Classes of Vehicles in the Traffic and Parking Bylaw 2017.

c. Approve that a special vehicle lane for the use of southbound cycles only, be established on the east side of Ilam Road against the kerb from its intersection with Memorial Avenue to its intersection with Creyke Road and Maidstone Road as detailed on Attachment A. This special vehicle lane is to be added to the Register of Roads or Traffic Lanes Restricted to Specific Classes of Vehicles in the Traffic and Parking Bylaw 2017.

14. Ilam Road (Creyke Road / Maidstone Road to Memorial Avenue) - New Parking and Stopping Restrictions

a. Approve that the stopping of vehicles be prohibited at any time on the west side of Ilam Road, commencing at its intersection with Maidstone Road and extending in a northerly direction to a point 117 metres north of this intersection as detailed on Attachment A. Note 2 applies.

b. Approve that the stopping of vehicles be prohibited at any time on the west side of Ilam Road, commencing at a point 122 metres north of its intersection with Maidstone Road and extending in a northerly direction to a point 140 metres north of this intersection with as detailed on Attachment A. Note 2 applies.

c. Approve that the stopping of vehicles be prohibited at any time on the west side of Ilam Road, commencing at a point 156 metres north of its intersection with Creyke Road and extending in a northerly direction to its intersection with Moorpark Place, as detailed on Attachment A. Note 2 applies.

d. Approve that the stopping of vehicles be prohibited at any time on the west side of Ilam Road from its intersection with Moorpark Place and extending in a northerly direction to a point 16 metres north of this intersection, as detailed on Attachment A. Note 2 applies.

e. Approve that the parking of vehicles be restricted to a maximum period of 120 minutes on the west side of Ilam Road, commencing at a point 27 metres north of its intersection with Moorpark Place, and extending in a northerly direction to a point 38 metres north of this intersection, as detailed on Attachment A. This restriction is to apply Monday to Friday between the hours of 8am to 6pm. Note 2 applies.

f. Approve that the stopping of vehicles be prohibited at any time on the west side of Ilam Road, commencing at a point 38 metres north of its intersection with Moorpark Place, and extending in a northerly direction to a point 66 metres north of this intersection, as detailed on Attachment A. Note 2 applies.

g. Approve that the stopping of vehicles be prohibited at any time on the west side of Ilam Road, commencing at a point 71 metres north of its intersection with Moorpark Place, and extending in a northerly direction to a point 85 metres north of this intersection, as detailed on Attachment A. Note 2 applies.

h. Approve that the stopping of vehicles be prohibited at any time on the west side of Ilam Road, commencing at a point 90 metres north of its intersection with Moorpark Place, and extending in a northerly direction to a point 104 metres north of this intersection, as detailed on Attachment A. Note 2 applies.

i. Approve that the stopping of vehicles be prohibited at any time on the west side of Ilam Road, commencing at a point 114 metres north of its intersection with Moorpark Place, and extending in a northerly direction to a point 144 metres north of this intersection, as detailed on Attachment A. Note 2 applies.

j. Approve that the stopping of vehicles be prohibited at any time on the west side of Ilam Road, commencing at a point 154 metres north of its intersection with Moorpark Place, and extending in a northerly direction to a point 169 metres north of this intersection with, as detailed on Attachment A. Note 2 applies.

k. Approve that the stopping of vehicles be prohibited at any time on the west side of Ilam Road, commencing at a point 179 metres north of its intersection with Moorpark Place, and extending in a northerly direction to a point 193 metres north of this intersection, as detailed on Attachment A. Note 2 applies.

l. Approve that the stopping of vehicles be prohibited at any time on the west side of Ilam Road, commencing at a point 215 metres north of its intersection with Moorpark Place, and extending in a northerly direction to a point 231 metres north of this intersection, as detailed on Attachment A. Note 2 applies.

m. Approve that the stopping of vehicles be prohibited at any time on the west side of Ilam Road, commencing at a point 241 metres north of its intersection with Moorpark Place, and extending in a northerly direction to a point 267 metres north of this intersection, as detailed on Attachment A. Note 2 applies.

n. Approve that the stopping of vehicles be prohibited at any time on the west side of Ilam Road, commencing at a point 283 metres north of its intersection with Moorpark Place, and extending in a northerly direction to a point 302 metres north of this intersection, as detailed on Attachment A. Note 2 applies.

o. Approve that the stopping of vehicles be prohibited at any time on the west side of Ilam Road, commencing at a point 308 metres north of its intersection with Moorpark Place, and extending in a northerly direction to its intersection with Tuirau Place, as detailed on Attachment A. Note 2 applies.

p. Approve that the stopping of vehicles be prohibited at any time on the west side of Ilam Road from its intersection with Tuirau Place and extending in a northerly direction to a point 9 metres north of this intersection, as detailed on Attachment A. Note 2 applies.

q. Approve that the stopping of vehicles be prohibited at any time on the west side of Ilam Road, commencing at a point 19 metres north of its intersection with Tuirau Place, and extending in a northerly direction to a point 32 metres north of this intersection, as detailed on Attachment A. Note 2 applies.

r. Approve that the stopping of vehicles be prohibited at any time on the west side of Ilam Road, commencing at a point 60 metres north of its intersection with Tuirau Place, and extending in a northerly direction to a point 70 metres north of its intersection with Tuirau Place, as detailed on Attachment A. Note 2 applies.

s. Approve that the stopping of vehicles be prohibited at any time on the west side of Ilam Road, commencing at a point 81 metres north of its intersection with Tuirau Place, and extending in a northerly direction to its intersection with Ryeland Avenue, as detailed on Attachment A. Note 2 applies.

t. Approve that the stopping of vehicles be prohibited at any time on the west side of Ilam Road from its intersection with Ryeland Avenue, and extending in a northerly direction to a point 18 metres north of this intersection, as detailed on Attachment A. Note 2 applies.

u. Approve that the stopping of vehicles be prohibited at any time on the west side of Ilam Road, commencing at a point 35 metres north of its intersection with Ryeland Avenue, and extending in a northerly direction to a point 49 metres north of this intersection, as detailed on Attachment A. Note 2 applies.

v. Approve that the stopping of vehicles be prohibited at any time on the west side of Ilam Road, commencing at a point 71 metres north of its intersection with Ryeland Avenue, and extending in a northerly direction to a point 99 metres north of this intersection, as detailed on Attachment A. Note 2 applies.

w. Approve that the stopping of vehicles be prohibited at any time on the west side of Ilam Road, commencing at a point 109 metres north of its intersection with Ryeland Avenue, and extending in a northerly direction to a point 129 metres north of this intersection, as detailed on Attachment A. Note 2 applies.

x. Approve that the stopping of vehicles be prohibited at any time on the west side of Ilam Road, commencing at a point 151 metres north of its intersection with Ryeland Avenue, and extending in a northerly direction to a point 167 metres north of this intersection, as detailed on Attachment A. Note 2 applies.

y. Approve that the stopping of vehicles be prohibited at any time on the west side of Ilam Road, commencing at a point 172 metres north of its intersection with Ryeland Avenue, and extending in a northerly direction to a point 185 metres north of this intersection, as detailed on Attachment A. Note 2 applies.

z. Approve that the stopping of vehicles be prohibited at any time on the west side of Ilam Road, commencing at a point 76 metres south of its intersection with Memorial Avenue, and extending in a northerly direction to this intersection, as detailed on Attachment A. Note 2 applies.

aa. Approve that the stopping of vehicles be prohibited at any time on the east side of Ilam Road from its intersection with Memorial Avenue to its intersection with Creyke Road, as detailed on Attachment A. Note 2 applies.

15. Ilam Road / Moorpark Place intersection - Existing Traffic Controls

a. Approve that all existing traffic controls at the intersection of Ilam Road and Moorpark Place be revoked.

16. Ilam Road / Moorpark Place intersection - New Traffic Controls

a. Approve the road marking changes, kerb alignment changes, raised platforms and road surface changes at the intersection of Ilam Road and Moorpark Place as detailed on Attachment A.

b. Approve that a Stop control be placed against the Moorpark Place eastbound approach to its intersection with Ilam Road as detailed in Attachment A.

17. Moorpark Place (Ilam Road to project extent) - Existing Traffic Controls

a. Approve that all existing traffic controls on Moorpark Place, commencing at its intersection with Ilam Road and extending in a westerly direction for a distance 14 metres be revoked. Note 1 applies.

18. Moorpark Place (Ilam Road to project extent) - Existing Parking and Stopping Restrictions

a. Approve that all existing parking and stopping restrictions on both sides of Moorpark Place from its intersection with Ilam Road to a point 14 metres west of this intersection be revoked.

19. Moorpark Place (Ilam Road to project extent) - New Traffic Controls

a. Approve the road marking changes, kerb alignment changes, raised platforms and road surface changes on Moorpark Place from its intersection with Ilam Road to a point 14 metres west of this intersection as detailed on Attachment A. Note 2 applies.

20. Moorpark Place (Ilam Road to project extent) - New Parking and Stopping Restrictions

a. Approve that the stopping of vehicles be prohibited at any time on both sides of Moorpark Place from its intersection with Ilam Road and extending in a westerly direction to a point 14 metres west of this intersection as detailed on Attachment A. Note 2 applies.

21. Ilam Road / Wilfrid Street intersection - Existing Traffic Controls

a. Approve that all existing traffic controls at the intersection of Ilam Road and Wilfrid Street be revoked.

22. Ilam Road / Wilfrid Street intersection - New Traffic Controls

a. Approve the road marking changes, kerb alignment changes and road surface changes at the intersection of Ilam Road and Wilfrid Street as detailed on Attachment A.

b. Approve that a Stop control be placed against the Wilfrid Street westbound approach to its intersection with Ilam Road as detailed in Attachment A.

23. Ilam Road / Joyce Crescent - Existing Traffic Controls

a. Approve that all existing traffic controls at the intersection of Ilam Road and Joyce Crescent be revoked.

24. Ilam Road / Joyce Crescent intersection - New Traffic Controls

a. Approve the road marking changes, kerb alignment changes, raised platforms and road surface changes at the intersection of Ilam Road and Joyce Crescent as detailed on Attachment A.

b. Approve that a Stop control be placed against the Joyce Crescent westbound approach to its intersection with Ilam Road as detailed in Attachment A.

25. Joyce Crescent (Ilam Road to project extent) - Existing Traffic Controls

a. Approve that all existing traffic controls on Joyce Crescent, commencing at its intersection with Ilam Road and extending in an easterly direction for a distance 14 metres be revoked. Note 1 applies.

26. Joyce Crescent (Ilam Road to project extent) - Existing Parking and Stopping Restrictions

a. Approve that all existing parking and stopping restrictions on both sides of Joyce Crescent from its intersection with Ilam Road to a point 14 metres east of this intersection be revoked.

27. Joyce Crescent (Ilam Road to project extent) - New Traffic Controls

a. Approve the road marking changes, kerb alignment changes, raised platforms and road surface changes on Joyce Crescent from its intersection with Ilam Road to a point 14 metres east of this intersection as detailed on Attachment A. Note 2 applies.

28. Joyce Crescent (Ilam Road to project extent) - New Parking and Stopping Restrictions

a. Approve that the stopping of vehicles be prohibited at any time on both sides of Joyce Crescent from its intersection with Ilam Road and extending in an easterly direction to a point 14 metres west of this intersection as detailed on Attachment A. Note 2 applies.

29. Ilam Road / Tuirau Place intersection - Existing Traffic Controls

a. Approve that all existing traffic controls at the intersection of Ilam Road and Tuirau Place be revoked.

30. Ilam Road / Tuirau Place intersection - New Traffic Controls

a. Approve the road marking changes, kerb alignment changes, raised platforms and road surface changes at the intersection of Ilam Road and Tuirau Place as detailed on Attachment A.

b. Approve that a Stop control be placed against the Tuirau Place eastbound approach to its intersection with Ilam Road as detailed in Attachment A.

31. Tuirau Place (Ilam Road to project extent) - Existing Traffic Controls

a. Approve that all existing traffic controls on Tuirau Place, commencing at its intersection with Ilam Road and extending in a westerly direction for a distance 13 metres be revoked. Note 1 applies.

32. Tuirau Place (Ilam Road to project extent) - Existing Parking and Stopping Restrictions

a. Approve that all existing parking and stopping restrictions on both sides of Tuirau Place from its intersection with Ilam Road to a point 13 metres west of this intersection be revoked.

33. Tuirau Place (Ilam Road to project extent) - New Traffic Controls

a. Approve the road marking changes, kerb alignment changes, raised platforms and road surface changes on Tuirau Place from its intersection with Ilam Road to a point 13 metres west of this intersection as detailed on Attachment A. Note 2 applies.

34. Tuirau Place (Ilam Road to project extent) - New Parking and Stopping Restrictions

a. Approve that the stopping of vehicles be prohibited at any time on both sides of Tuirau Place from its intersection with Ilam Road and extending in a westerly direction to a point 13 metres west of this intersection as detailed on Attachment A. Note 2 applies.

35. Ilam Road / Ryeland Avenue intersection - Existing Traffic Controls

a. Approve that all existing traffic controls at the intersection of Ilam Road and Ryeland Avenue be revoked.

36. Ilam Road / Ryeland Avenue intersection - New Traffic Controls

a. Approve the road marking changes, kerb alignment changes, raised platforms and road surface changes at the intersection of Ilam Road and Ryeland Avenue as detailed on Attachment A.

b. Approve that a Stop control be placed against the Ryeland Avenue eastbound approach to its intersection with Ilam Road as detailed in Attachment A.

37. Ryeland Avenue (Ilam Road to project extent) - Existing Traffic Controls

a. Approve that all existing traffic controls on Ryeland Avenue, commencing at its intersection with Ilam Road and extending in a westerly direction for a distance 13 metres be revoked. Note 1 applies.

38. Ryeland Avenue (Ilam Road to project extent) - Existing Parking and Stopping Restrictions

a. Approve that all existing parking and stopping restrictions on both sides of Ryeland Avenue from its intersection with Ilam Road to a point 13 metres west of this intersection be revoked.

39. Ryeland Avenue (Ilam Road to project extent) - New Traffic Controls

a. Approve the road marking changes, kerb alignment changes, raised platforms and road surface changes on Ryeland Avenue from its intersection with Ilam Road to a point 13 metres west of this intersection as detailed on Attachment A. Note 2 applies.

40. Ryeland Avenue (Ilam Road to project extent) - New Parking and Stopping Restrictions

a. Approve that the stopping of vehicles be prohibited at any time on both sides of Ryeland Avenue from its intersection with Ilam Road and extending in a westerly direction to a point 13 metres west of this intersection as detailed on Attachment A. Note 2 applies.

41. Hamilton Avenue / Ilam Road intersection - Existing Traffic Controls

a. Approve that all existing traffic controls at the intersection of Hamilton Avenue and Ilam Road be revoked.

42. Hamilton Avenue / Ilam Road intersection - New Traffic Controls

a. Approve the road marking changes, kerb alignment changes, raised platforms and road surface changes at the intersection of Hamilton Avenue and Ilam Road as detailed on Attachment A.

b. Approve that a Stop control be placed against the Hamilton Avenue westbound approach to its intersection with Ilam Road as detailed in Attachment A.

43. Hamilton Avenue (Ilam Road to project extent) - Existing Traffic Controls

a. Approve that all existing traffic controls on Hamilton Avenue, commencing at its intersection with Ilam Road and extending in an easterly direction for a distance 15 metres be revoked. Note 1 applies.

44. Hamilton Avenue (Ilam Road to project extent) - Existing Parking and Stopping Restrictions

a. Approve that all existing parking and stopping restrictions on both sides of Hamilton Avenue from its intersection with Ilam Road to a point 15 metres east of this intersection be revoked.

45. Hamilton Avenue (Ilam Road to project extent) - New Traffic Controls

a. Approve the road marking changes, kerb alignment changes, raised platforms and road surface changes on Hamilton Avenue from its intersection with Ilam Road to a point 15 metres east of this intersection as detailed on Attachment A. Note 2 applies.

46. Hamilton Avenue (Ilam Road to project extent) - New Parking and Stopping Restrictions

a. Approve that the stopping of vehicles be prohibited at any time on both sides of Hamilton Avenue from its intersection with Ilam Road and extending in an easterly direction to a point 15 metres west of this intersection as detailed on Attachment A. Note 2 applies.

47. Ilam Road / Memorial Avenue intersection - Existing Traffic Controls

a. Approve that all existing traffic controls at the intersection of Ilam Road and Memorial Avenue be revoked.

48. Ilam Road / Memorial Avenue intersection - New Traffic Controls

a. Approve the road marking changes, kerb alignment changes and road surfacing changes at the intersection of Ilam Road and Memorial Avenue, as detailed on Attachment A.

b. Approve that the intersection of Ilam Road and Memorial Avenue be controlled by traffic signals in accordance with the Land Transport Act - Traffic Control Devices Rule: 2004, as detailed on Attachment A.

49. Memorial Avenue (south of Ilam Road) - Existing Parking and Stopping Restrictions

a. Approve that all existing parking and stopping restrictions on the north side of Memorial Avenue from a point 41 metres southeast of its intersection with Ilam Road to a point 50 metres southeast of this intersection be revoked. Note 1 applies.

50. Memorial Avenue (south of Ilam Road) - New Parking and Stopping Restrictions

a. Approve that the parking of vehicles be restricted to a maximum period of 30 minutes on the north side of Memorial Avenue, commencing at a point 41 metres southeast of its intersection with Memorial Avenue, and extending in an south easterly direction to a point 50 metres east of this intersection, as detailed on Attachment A. This restriction is to apply Monday to Sunday between the hours of 8am to 6pm. Note 2 applies.

51. Ilam Road (Memorial Avenue to Aorangi Road) - Existing Traffic Controls

a. Approve that all existing traffic controls on Ilam Road, commencing at its intersection with Memorial Avenue and extending in a northerly direction to its intersection with Aorangi Road be revoked.

52. Ilam Road (Memorial Avenue to Aorangi Road) - Existing Parking and Stopping Restrictions

a. Approve that all existing parking and stopping restrictions on both sides of Ilam Road, commencing at its intersection with Memorial Avenue and extending in a northerly direction to its intersection with Aorangi Road be revoked.

53. Ilam Road (Memorial Avenue to Aorangi Road) - New Traffic Controls

a. Approve the road marking changes, kerb alignment changes, traffic islands, raised platforms and road surface changes on Ilam Road from its intersection with Memorial Avenue to its intersection with Aorangi Road, as detailed on Attachment A.

b. Approve that a special vehicle lane for the use of northbound cycles only, be established on the western side of Ilam Road, commencing at its intersection with Memorial Avenue and extending in a northerly direction to its intersection with Aorangi Road, as detailed on Attachment A. This special vehicle lane is to be added to the Register of Roads or Traffic Lanes Restricted to Specific Classes of Vehicles in the Traffic and Parking Bylaw 2017.

c. Approve that the pathway on the northwest side of Ilam Road, commencing at a point 201 metres north of its intersection with Memorial Avenue and extending in a northerly direction to its intersection with Aorangi Road be resolved as a bi-directional shared pedestrian/ cycle pathway in accordance with section 11.4 of the Land Transport Act - Traffic Control Devices Rule: 2004, as detailed on Attachment A. Note 2 applies.

d. Approve that a Give Way control be placed against cyclists and pedestrians travelling in the northbound direction on the shared path on the northwest side of Ilam Road, and that Give Way control be located at a point 211 metres north of the intersection with Memorial Avenue to create priority for vehicles accessing 279 Ilam Road. This Give Way control is detailed on Attachment A. Note 2 applies.

e. Approve that a Give Way control be placed against vehicles exiting 279 Ilam Road and that the Give Way control be located at a point 216 metres north of the intersection with Memorial Avenue to create priority for vehicles and cyclists travelling in both directions along Ilam Road. This Give Way control is detailed on Attachment A. Note 2 applies.

f. Approve that a Give Way control be placed against cyclists and pedestrians travelling in the southbound direction on the shared path on the northwest side of Ilam Road, and that Give Way control be located at a point 219 metres north of the intersection with Memorial Avenue to create priority for vehicles accessing 279 Ilam Road. This Give Way control is detailed on Attachment A. Note 2 applies.

g. Approve that a signalised pedestrian / cycle crossing be installed on Ilam Road at a point 299 metres north of its intersection with Memorial Avenue in accordance with Section 11.4 of the Land Transport Act - Traffic Control Devices Rule: 2004, as detailed on Attachment A. Note 2 applies.

h. Approve that the pathway on the northwest side of Ilam Road, commencing at the shared pedestrian / cycle crossing and extending in a westerly direction to Jellie Park be resolved as a bi-directional shared pedestrian/ cycle pathway in accordance with section 11.4 of the Land Transport Act - Traffic Control Devices Rule: 2004, as detailed on Attachment A. Note 2 applies.

i. Approve that a Give Way control be placed against cyclists and pedestrians travelling in the northbound direction on the shared path on the northwest side of Ilam Road, and that Give Way control be located at a point 359 metres north of the intersection with Memorial Avenue to create priority for vehicles accessing Jellie Park. This Give Way control is detailed on Attachment A. Note 2 applies.

j. Approve that a Give Way control be placed against vehicles exiting Jellie Park and that the Give Way control be located at a point 366 metres north of the intersection with Memorial Avenue to create priority for vehicles and cyclists travelling in both directions along Ilam Road. This Give Way control is detailed on Attachment A. Note 2 applies.

k. Approve that a Give Way control be placed against cyclists and pedestrians travelling in the southbound direction on the shared path on the northwest side of Ilam Road, and that Give Way control be located at a point 369 metres north of the intersection with Memorial Avenue to create priority for vehicles accessing Jellie Park. This Give Way control is detailed on Attachment A. Note 2 applies.

l. Approve that a Give Way control be placed against Ilam Road cyclists travelling in the northbound direction, and that this Give Way control be located at a point 446 metres north of the intersection with Memorial Avenue to require the northbound cyclists to give way to pedestrians on the shared path. This Give Way control is detailed on Attachment A. Note 2 applies.

m. Approve that a special vehicle lane for the use of southbound cycles only, be established on the east side of Ilam Road, commencing at its intersection with Aorangi Road, and extending in a southerly direction to its intersection with Memorial Avenue, as detailed on Attachment A. This special vehicle lane is to be added to the Register of Roads or Traffic Lanes Restricted to Specific Classes of Vehicles in the Traffic and Parking Bylaw 2017.

n. Approve that the pathway on the southeast side of Ilam Road, commencing a point 344 metres north of its intersection with Memorial Avenue and extending in a southerly direction to a point 272 metres north of this intersection be resolved as a bi-directional shared pedestrian / cycle pathway in accordance with section 11.4 of the Land Transport Act - Traffic Control Devices Rule: 2004, as detailed on Attachment A. Note 2 applies.

54. Ilam Road (Memorial Avenue to Aorangi Road) - New Parking and Stopping Restrictions

a. Approve that the stopping of vehicles be prohibited at any time on the west side of Ilam Road, commencing at its intersection with Memorial Avenue, and extending in a northerly direction to a point 223 metres north of this intersection, as detailed on Attachment A. Note 2 applies.

b. Approve that the parking of vehicles be restricted to a maximum period of 3 minutes on the west side of Ilam Road, commencing at a point 279 metres north of its intersection with Memorial Avenue, and extending in a northerly direction to a point 290 metres north of this intersection, as detailed on Attachment A. This restriction is to apply at all times. Note 2 applies.

c. Approve that the stopping of vehicles be prohibited at any time on the west side of Ilam Road, commencing at a point 290 metres north of its intersection with Memorial Avenue, and extending in a northerly direction to a point 307 metres north of this intersection, as detailed on Attachment A. Note 2 applies.

d. Approve that the parking of vehicles be restricted to a maximum period of 180 minutes on the west side of Ilam Road, commencing at a point 307 metres north of its intersection with Memorial Avenue, and extending in a northerly direction to a point 350 metres north of this intersection, as detailed on Attachment A. This restriction is to apply Monday to Sunday between the hours of 8am to 6pm. Note 2 applies.

e. Approve that the stopping of vehicles be prohibited at any time on the west side of Ilam Road, commencing at a point 350 metres north of its intersection with Memorial Avenue, and extending in a northerly direction to a point 383 metres north of this intersection, as detailed on Attachment A. Note 2 applies.

f. Approve that the stopping of vehicles be prohibited at any time on the west side of Ilam Road, commencing at a point 434 metres north of its intersection with Memorial Avenue, and extending in a northerly direction to its intersection with Aorangi Road, as detailed on Attachment A. Note 2 applies.

g. Approve that the stopping of vehicles be prohibited at any time on the east side of Ilam Road from its intersection with Aorangi Road, and extending in a southerly direction to a point 494 metres north of Memorial Avenue, as detailed on Attachment A. Note 2 applies.

h. Approve that the parking of vehicles be restricted to a maximum period of 3 minutes on the east side of Ilam Road, commencing at a point 350 metres north of its intersection with Memorial Avenue, and extending in a southerly direction to a point 327 metres north of this intersection, as detailed on Attachment A. This restriction is to Monday to Friday between the hours of 8am to 6pm. Note 2 applies.

i. Approve that the stopping of vehicles be prohibited at any time on the east side of Ilam Road, commencing at a point 327 metres north of its intersection with Memorial Avenue, and extending in a southerly direction to a point 182 metres north of Memorial Avenue, as detailed on Attachment A. Note 2 applies.

j. Approve that the stopping of vehicles be prohibited at any time on the east side of Ilam Road, commencing at a point 177 metres north of its intersection with Memorial Avenue, and extending in a southerly direction to a point 166 metres north of Memorial Avenue, as detailed on Attachment A. Note 2 applies.

k. Approve that the stopping of vehicles be prohibited at any time on the east side of Ilam Road, commencing at a point 144 metres north of its intersection with Memorial Avenue, and extending in a southerly direction to a point 132 metres north of Memorial Avenue, as detailed on Attachment A. Note 2 applies.

l. Approve that the stopping of vehicles be prohibited at any time on the east side of Ilam Road, commencing at a point 127 metres north of its intersection with Memorial Avenue, and extending in a southerly direction to a point 111 metres north of Memorial Avenue, as detailed on Attachment A. Note 2 applies.

m. Approve that the stopping of vehicles be prohibited at any time on the east side of Ilam Road, commencing at a point 106 metres north of its intersection with Memorial Avenue, and extending in a southerly direction to a point 95 metres north of Memorial Avenue, as detailed on Attachment A. Note 2 applies.

n. Approve that the stopping of vehicles be prohibited at any time on the east side of Ilam Road, commencing at a point 90 metres north of its intersection with Memorial Avenue, and extending in a southerly direction to a point 77 metres north of Memorial Avenue, as detailed on Attachment A. Note 2 applies.

o. Approve that the stopping of vehicles be prohibited at any time on the east side of Ilam Road, commencing at a point 72 metres north of its intersection with Memorial Avenue, and extending in a southerly direction to a point 60 metres north of Memorial Avenue, as detailed on Attachment A. Note 2 applies.

p. Approve that the parking of vehicles be restricted to a maximum period of 30 minutes on the east side of Ilam Road, commencing at a point 60 metres north of its intersection with Memorial Avenue, and extending in a southerly direction to a point 55 metres north of this intersection, as detailed on Attachment A. This restriction is to apply Monday to Sunday between the hours of 8am to 6pm. Note 2 applies.

q. Approve that the stopping of vehicles be prohibited at any time on the east side of Ilam Road, commencing at a point 55 metres north of its intersection with Memorial Avenue, and extending in a southerly direction this intersection, as detailed on Attachment A. Note 2 applies.

55. Chateau Drive / Ilam Road intersection - Existing Traffic Controls

a. Approve that all existing traffic controls at the intersection of Chateau Drive and Ilam Road be revoked.

56. Chateau Drive / Ilam Road intersection - New Traffic Controls

a. Approve the road marking changes, kerb alignment changes and road surfacing changes at the intersection of Chateau Drive and Ilam Road, as detailed on Attachment A.

b. Approve that a Stop control be placed against the Chateau Drive eastbound approach to its intersection with Ilam Road as detailed in Attachment A.

57. Chateau Drive (Ilam Road to project extent) - Existing Parking and Stopping Restrictions

a. Approve that all existing parking and stopping restrictions on both sides of Chateau Drive from its intersection with Ilam Road to a point 17 metres west of this intersection be revoked.

58. Chateau Drive (Ilam Road to project extent) - New Parking and Stopping Restrictions

a. Approve that the stopping of vehicles be prohibited at any time on both sides of Chateau Drive from its intersection with Ilam Road and extending in a westerly direction to a point 17 metres west of this intersection as detailed on Attachment A. Note 2 applies.

59. Aorangi Road / Ilam Road intersection - Existing Traffic Controls

a. Approve that all existing traffic controls at the intersection of Aorangi Road and Ilam Road be revoked.

60. Aorangi Road / Ilam Road intersection - New Traffic Controls

a. Approve the road marking changes, kerb alignment changes, raised platforms and road surface changes at the intersection of Aorangi Road and Ilam Road as detailed on Attachment A.

b. Approve that a Stop control be placed against the Aorangi Road southbound approach to its intersection with Ilam Road as detailed in Attachment A.

61. Speed Limits

Note: Under Clause 12.9 of the Land Transport Rule Setting of Speed Limits 2022, if a road controlling authority has, before 19 May 2022 (commencement of the Rule), called for submissions on a proposal to set a speed limit under the previous Rule, the road controlling authority may in the interim period set the speed limit under the previous Rule under an existing Bylaw.

Note: Speed limit changes listed in clause a are subject to change following consultation of the Interim Speed Management Plan planned for late 2022. Traffic resolutions will be reviewed as required following this consultation and any changes implemented as part of the Nor’West Arc Major Cycle Route works where possible.

a. Approve that pursuant to Part 4 of the Christchurch City Council Traffic and Parking Bylaw 2017, speed limits be set as below in clauses i to ix and include the resulting changes in the Christchurch City Register of Speed Limits and Speed Limit Maps:

i. Approve that the speed limit on Ilam Road be set at 40 kilometres per hour from its intersection with Montana Avenue to its intersection with Aorangi Road.

ii. Approve that the speed limit on Moorpark Place be set at 40 kilometres per hour for its entire length.

iii. Approve that the speed limit on Joyce Crescent be set at 40 kilometres per hour for its entire length.

iv. Approve that the speed limit on Tuirau Place be set at 40 kilometres per hour for its entire length.

v. Approve that the speed limit on Swanleigh Place be set at 40 kilometres per hour for its entire length.

vi. Approve that the speed limit on Ryeland Avenue be set at 40 kilometres per hour for its entire length.

vii. Approve that the speed limit on Braithwaite Street be set at 40 kilometres per hour for its entire length.

viii. Approve that the speed limit on Chateau Drive be set at 40 kilometres per hour for its entire length.

ix. Approve that the speed limit on Matisse Place be set at 40 kilometres per hour for its entire length.

b. Approve that the speed limit changes listed above in clause 61 take affect when signage and/or road markings that evidence the speed limits described in the staff report are in place

62. Tree Removal

a. Approve that three trees be removed from the eastern side of Aorangi Road outside #159 Aorangi Road and #315 Clyde Rd, as detailed in Attachment B.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 On 03 February 2022 the scheme design for Major Cycle Way Nor’West Arc Section 3 project was approved for detailed design and construction by the Urban Development and Transport Committee. It recommended that the detailed design traffic resolutions be brought back to the Committee at the end of detailed design prior to beginning of construction. Due to the absence of UDaT meetings prior to elections this year, this delegation now lies with the Council.

3.2 Note consultation is still to be completed on P120 timed parking on Tuirau Place and associated cul-de-sacs as per resolution in Section 9 - 1 (L) from the Urban Development and Transport Committee Meeting Minutes on 03 February 2022.

3.3 In regards to the two tree removal’s outside 159 Aorangi Rd, this is in response to resolution in Section 9 - 1 (e) from the Urban Development and Transport Committee Meeting Minutes on 03 February 2022, which required staff to investigate additional parking on the Aorangi Road Corner by Clyde Road. This will increase the parking from three to nine spaces on this corner as per attachment B. The removal of the tree outside 315 Clyde Road is also required but as per resolution in Section 9 - 4 (a) from the Urban Development and Transport Committee Meeting Minutes on 03 February 2022, this has already been approved pending consultation with affected parties.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 There are no alternative options considered for this report, as the option of not passing the resolutions would mean the changes could not be enforced after construction of the cycle route.

4.2 In regards to the two tree removals outside 159 Aorangi Rd, keeping the two trees in place would reduce the number of additional car parking available. For each tree removed, two replacement trees will be planted within a local reserve as per CCC Tree Policy.

5. Detail Te Whakamahuki

5.1 Traffic Resolutions

5.1.1 The Major Cycle Way Nor’West Arc Section 3 scheme was approved on the 03 February 2022. The report presented at that meeting detailed the community views and preferences of the engagement process that took place in 2021.

5.1.2 As the detailed design has had no fundamental changes to the approved scheme design, the community views and preferences remain the same and no further consultation was carried out other than with representatives of the New Generation Church at 159 Aorangi Rd who agreed that the extra parking provided by removing the two trees would be a benefit.

5.2 Tree Removals

5.2.1 The three tree removals indicated on Attachment B are required to gain six extra car parks on the Aorangi Rd and Clyde Rd corner compared to the scheme.

5.2.2 Seeking approval for the extra car parks is in response to resolution in Section 9 - 1 (e) from the Urban Development and Transport Committee Meeting Minutes on 03 February 2022, which required staff to investigate additional parking on the Aorangi Road Corner by Clyde Road.

5.2.3 The removal of the tree outside 315 Clyde Road as per resolution in Section 9 - 4 (a) from the Urban Development and Transport Committee Meeting Minutes on 03 February 2022, has already been approved pending consultation with affected parties. Results from the consultation at scheme design stage represent the affected residents are not opposed to the tree removal.

5.2.4 Consultation has been conducted with the representatives of the New Generation Church at 159 Aorangi Rd who agreed that the extra parking provided by removing the trees would be a benefit.

5.2.5 The Council’s Arborist report in Attachment C notes the trees provide limited benefit due to poor condition and rating.

5.3 The decision affects the following wards/Community Board areas:

5.3.1 Waipuna Halswell Hornby Riccarton Community Board and Waimāero Fendalton-Waimairi-Harewood Community Board

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 This project supports Council’s Strategic Priority Increasing active, public and shared transport opportunities by providing a safe option for cyclists particularly those who would not normally feel comfortable biking among the main stream of traffic.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Transport

· Level of Service: 10.5.3 More people are choosing to travel by cycling - ≥12,000 average daily cyclist detections

· Level of Service: 10.3.3 Maintain customer perception of the ease of use of Council on- street parking facilities

Policy Consistency Te Whai Kaupapa here

6.3 The decision is consistent with Council’s Plans and Policies.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.5 The report is for approval of traffic resolutions only, the route itself and impacts are not affected by the decision of this report.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.6 This option helps reduce vehicle emissions by encouraging more residents to cycle or walk for local trips and longer trips.

6.7 For each tree removed, two replacement trees will be planted within a local reserve as per CCC Tree Policy.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.8 Accessibility has been prioritised in the design for the route through the inclusion of tactile pavers and audible pedestrian crossings.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1 Cost to Implement – Nor’West Arc Section 3 Stage 1 – Pre tender estimate is $5.5 million.

7.2 Maintenance/Ongoing costs – Consistent with original report.

7.3 Funding Source – CPMS 23101 Major Cycleway Route Nor’West Arc Section 3.

Other / He mea anō

7.4 N/A

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1 The statutory power used to undertake proposals as contained in this report is under the Local Government Act 2002.

8.2 Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

8.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

8.4 The decisions within this report falls within the Councils Terms of Reference.

8.5 Note: Under Clause 12.9 of the Land Transport Rule Setting of Speed Limits 2022, if a road controlling authority has, before 19 May 2022 (commencement of the Rule), called for submissions on a proposal to set a speed limit under the previous Rule, the road controlling authority may in the interim period set the speed limit under the previous Rule under an existing Bylaw.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.6 There is no legal context, issue or implication relevant to this decision.

8.7 This report has not been reviewed and approved by the Legal Services Unit.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 If these resolutions are not approved the legalities relating to the uses of the road space including parking and cycle lanes will not be able to be enforced.

Attachments / Ngā Tāpirihanga

No.	Title	Page
a ⇩	Attachment A - Nor'West Arc Section 3A - Traffic Resolutions Drawing	225
b ⇩	Attachment B - Aorangi Rd and Clyde Rd intersection - Extra Car Parking Diagram	235
c ⇩	Attachment C - Arborist Report - Trees on the Aorangi Rd and Clyde Rd Intersection	236

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Matt Goldring - Project Manager

Approved By

Oscar Larson - Team Leader Project Management

Jacob Bradbury - Manager Planning & Delivery Transport

Lynette Ellis - Head of Transport & Waste Management

Jane Davis - General Manager Infrastructure, Planning & Regulatory Services

Council

25 August 2022

14. Key Performance Results June 2022
Reference / Te Tohutoro:	22/940442
Report of / Te Pou Matua:	Peter Ryan, Head of Corporate Planning & Performance Peter.Ryan@ccc.govt.nz
General Manager / Pouwhakarae:	Lynn McClelland, Assistant Chief Executive, Lynn.McClelland@ccc.govt.nz

1. Brief Summary

1.1 The purpose of this report is to track delivery of organisational performance priorities set out in the 2021-31 Long Term Plan, to target and within budget. Normally presented to the Finance and Performance Committee the key organisational performance measures include:

1.1.1 Service delivery

1.1.2 Capital projects (planning and delivery)

1.1.3 Finance

1.2 Organisational performance results at the end of the first year of the LTP 2021-31 (financial year to June 2022) remain consistent with forecasts provided through the year.

1.3 Reporting of level of service delivery has been stable since April, with 79.8% delivery achieved at year-end, against a target of 85%. This remains a relatively positive result factoring in the annual Residents Survey results and the impacts of COVID-19 on level of service delivery.

1.4 Watchlist project delivery has achieved 73.5% against a target of 90%, while Non-Watchlist project delivery improved from May to achieve 84.5% at year-end (against the target of 85%). Ongoing supply chain delays are impacting Council’s capital programme delivery, and therefore capital financial performance (below), and will continue to do so for some time. These effects are being felt nationwide, part of a wider global economic uncertainty.

1.5 Capital planning for next financial year (2023) met target, 95.3%, while planning for future financial years (2024 and 2025) achieved 75.9%. Both had a target of 90%.

1.6 The organisation achieved an operational surplus of $22.1m as at June 2022, meeting target.

1.7 Capital expenditure variance at year-end achieved -25.6%, (based on project manager forecasts), outside the organisations performance target of between 0% to -10%.

2. Officer Recommendations Ngā Tūtohu

That the Council:

1. Receive the information in the Key Performance Results June 2022 Report

3. Service delivery

ELT Goal: Deliver 85% Community Levels of Service to target

3.1 Community levels of service (LOS) achieved 79.8% delivery against the performance target of 85%.

3.2 Level of service results are interim as they are subject to review by Audit NZ and will be confirmed in the Annual Report 2022.

3.3 New Zealand’s COVID-19 response level remains at ‘Orange’.

3.4 Exceptions (levels of service that did not meet target) continue to reflect impacts from COVID affecting the number of people using the Council’s facilities, services and programmes, such as Art Gallery, Akaroa Museum, Recreation, Sports and Events, Civil Defence Emergency Management and Customer Services.

3.5 Regulatory services are impacted by increases in consent volumes leading to delays in consent processing. Recruitment and process improvement initiatives were implemented during the year to help deal with the workload.

3.6 Amongst the exceptions are a number of satisfaction LOS. Results from the Residents Survey 2021/22 were presented to Council at the meeting of 9 June 2022. In addition to the summary of results Council were presented with action plans prepared by Heads of Service for each satisfaction level of service. This included an interpretation of the results, a response to the results and an outline of action to be taken. Council resolved for staff to report back to the Finance and Performance Committee on the Heads of Service action plans every six months.

3.7 The scatter diagram below is an overview of the performance of the top-ten activities as at June 2022.

3.7.1 The vertical y-axis shows service delivery (LOS) performance.

3.7.2 The horizontal x-axis shows budget over/underspend.

3.8 In summary, for those activities not achieving at least 85% service delivery:

3.9 Transport activity has a number of exceptions related to road and footpath condition, resurfacing, access and usage, and resident satisfaction.

3.10 Recreation, Sports, Community Arts and Events service delivery has been impacted by Covid, including the ability to provide events, availability of facilities, and maintaining related participation numbers.

3.11 Water Supply exceptions relate to percentage water loss from the network, average water consumption per resident per day, compliance with DWSNZ criteria, and resident satisfaction with the quality of water supplies.

3.12 Parks Heritage and Coastal Environment exceptions all relate to resident satisfaction. Action plans have been prepared for each satisfaction level of service, including an interpretation of the results, a response to the results and an outline of action to be taken.

3.13 Within Strategic Planning and Policy activities the Ōtautahi Christchurch plan has not been adopted due to the impacts of Covid. Resident satisfaction with communication, marketing and engagement, and residents feeling they can contribute to decision making each have an action plan prepared to respond to the results.

3.14 For further details regarding LOS exceptions, refer to managers’ comments in Attachment A.

4. Capital projects - delivery and planning

ELT Goal: Deliver 90% Watchlist capital projects to ‘delivery complete’ milestones

ELT Goal: Deliver 85% non-Watchlist capital projects to ‘delivery complete’ milestones

4.1 Watchlist project delivery achieved 73.5% delivery against the target of 90%. A total of 9 projects are forecast to not meet milestone baseline target date at year-end.

4.2 Non-Watchlist project delivery improved to 84.5% for year-end (improvement of 9.3% from May, but just under the target of 85%).

4.3 Supply chain delays and construction price escalation remain a concern nationwide and remain risks to the delivery of the Council’s capital programme.

4.4 For further information and underlying detail, refer to the detailed Capital Project Year End Performance Report June 2022.

Forward view of capital delivery performance for the LTP (financial)

4.5 This is an overview of capital delivery in the last three years against plan, plus capital delivery planned for the first three years of the LTP 2021-31.

4.6 Figures are updated for 2022/23, per the adopted Annual Plan (21 June 2022).

4.7 There has been stability of delivery year-on-year for projects CCC is responsible for delivering (green line – total spend), ranging consistently in a narrow band between $370m to $409m spend per annum over the previous 3 years.

4.8 The ELT performance goal for capital delivery is based on all delivery CCC is accountable for, regardless of funding source.

4.9 For this year (year 1 of the LTP 2021) the total programme amount set for CCC to deliver was $487m (made up of core plus externally funded, but excluding spend for projects CCC is not responsible for, and excludes Parakiore and Te Kaha/CMUA.) This calculation method is in line with the Executive Leadership Team goal.

4.10 The June 2022 Financial Performance Report result for capital delivery is $371m, which equates to 76.0% delivery. This excludes Parakiore and Te Kaha/CMUA. (Note this refers to % capital spend, as distinct from capital milestone delivery % in 4.1 and 4.2).

4.11 Under the Annual Plan 2022/23, the future year CCC delivery programme for 2022/23 is set at $503m (blue line - excluding Te Kaha). This programme remains higher than what was achieved for 2021/22.

4.12 This means there remain very clear risks around capital deliverability, given the strong consistency of spend these last four years (under $400m pa, on average), plus the challenges of supply of materials and cost escalation that will continue to impact in 2022/23, and potentially the years beyond. These were flagged with Councillors clearly as part of the Annual Plan process.

4.13 For more detail refer to the Financial Performance and Capital Programme Year End Performance reports June 2022.

ELT Goal: Ensure capital planning for FY23 funding programme budgets allocated,
90% by 1 March 2022.

ELT Goal: Ensure capital planning for FY24 & FY25 funding programme budgets drawn down, 90% by 1 May 2022.

4.14 Capital planning targets are intended to monitor the draw-down of future capital funding programme budgets, in this case years 2, and 3 and 4 of 2021-31 LTP. This helps the business plan and prepare for future capital project delivery, in order to effectively implement the LTP.

4.15 95.3% of FY 2022/23 funding programme budgets have been allocated, meeting the target for 90% projects initiated to be allocated by 1st March 2022.

4.16 75.9% of FY2024/FY2025 funding programme budgets have been drawn down in CPMS, improving 11.1% since April (64.8%). The target was for 90% funding programme budgets drawn down by 1st May 2022 and, despite good progress, the target has not been met.

5. Finance

ELT Goal: Demonstrate value for money and actively manage our operational budgets.

ELT Goal: Deliver overall capital programme to approved budget, =/ -10%.

5.1 The organisation achieved an operational surplus of $22.1m as at June 2022, after requested carry-forwards. For more information refer to the Financial Report for June 2022.

5.2 Capital expenditure variance at year-end achieved -25.6%, (based on project manager forecasts), outside the organisations performance target of between 0% to -10%. More detail is available in the Capital Programme Year End Performance Report.

Attachments / Ngā Tāpirihanga

No.	Title	Page
a ⇩	LOS Exceptions Commentary June 2022	254

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
Long-term Plan 2021-31	Long-term Plan 2021-31 : Christchurch City Council (ccc.govt.nz)
Annual Plan 2022/23	Annual Plan 2022/23 : Christchurch City Council (ccc.govt.nz)
Central government work programmes impacting on local government	Central-government-reforms-impacting-on-local-government-24-May.pdf (dia.govt.nz)

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Boyd Kedzlie - Senior Business Analyst

Johan Jacobs - Senior Business Analyst

Approved By

Peter Ryan - Head of Performance Management

Lynn McClelland - Assistant Chief Executive Strategic Policy and Performance

Council

25 August 2022

15. Financial Performance Report - June 2022
Reference / Te Tohutoro:	22/840591
Report of / Te Pou Matua:	Russell Holden, Head of Finance, russell.holden@ccc.govt.nz
General Manager / Pouwhakarae:	Leah Scales, General Manager Resources/CFO, leah.scales@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for Council to be updated on the financial results for the financial year ended 30 June 2022 and approve operational and capital carry forward requests from 2021/22.

1.2 Receive information relating to the Council’s treasury and debtors risks, and insurance notifications.

2. Officer Recommendations Ngā Tūtohu

That the Council:

1. Receives the information in the Financial Performance Report for the year ended 30 June 2022.

2. Approves operational carry forward requests from 2021/22 of a net $14.5 million (as detailed in Attachment B), to enable completion of projects in 2022/23.

3. Approves net capital carry forwards from 2021/22 of $174.3 million (as detailed in Attachment C) to enable completion of capital projects in 2022/23 or later, noting that:

a. $22.7 million moves to 2022/23 and replaces the estimate of $30 million already included in the Annual Plan for the 2022/23 year.

b. $151.6 million moves to 2023/24 – 2030/31. Noting that work is required during the 2023/24 Annual Plan process and 2024 Long Term Plan to re-phase the wider capital budget to ensure affordability and deliverability across this period.

4. Approves net capital revenue and funding carry forwards of $20.2 million, and on-lending carry forwards of $13.5 million (as detailed in Attachment C).

5. Notes $11.35 million of the $22.1 million surplus is allocated to replace planned COVID borrowing that did not occur in 2021/22 ($7.25 million), and also repayment of remaining COVID debt at 30 June 2022 ($4.1 million) as approved in the 2022/232022/23 Annual Plan adoption.

6. Notes the allocation of $1.18 million of the surplus to fund Wastewater Treatment Community support as previously approved by Council.

7. Notes $0.85 million of the surplus to fund costs relating to the Enabling Housing Supply Act as approved in the 2022/23 Annual Plan adoption.

8. Notes the allocation of $0.22 million of the surplus to fund the COVID Business Recovery Programme as previously approved by Council.

9. Approves the remaining surplus of $8.5 million to be applied to repay general debt. The beneficial 2023/24 rates impact from this will be approximately 0.07%.

10. Notes a late cost of $0.2 million has been incurred to undertake Council’s land and building revaluation to meet Annual Report requirements. This is not included in the report information or results. The impact reduces the operational surplus to $21.9 million and the remaining surplus allocated to debt to $8.3 million.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 To allow unspent budgets to be carried forward to enable the completion of operational and capital projects in the 2022/23 financial year and beyond, and determine the use of the cash operating surplus for 2021/22.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Option 1 – approve all the recommended carry forwards and use of surplus.

4.2 Option 2 – do not approve all the recommended carry forwards and/or use of surplus.

4.3 If specific recommended carry forwards and use of surplus are not approved, those projects will not have the required funding to enable their delivery.

5. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

5.1 Approval of these carry forwards will result in funding being available to support the Strategic Framework.

Policy Consistency Te Whai Kaupapa here

5.2 The decision is consistent with Council’s Plans and Policies.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

5.3 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

5.4 Not applicable

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

5.5 Not applicable

6. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

6.1 Cost to Implement - Nil

6.2 Maintenance/Ongoing costs – not applicable

6.3 Funding Source - 2021/22 unspent project budgets and operating surplus.

7. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

7.1 Council has authority to carry forward already approved Annual Plan budget to complete works.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

7.2 There is no legal context, issue or implication relevant to this decision.

8. Risk Management Implications Ngā Hīraunga Tūraru

8.1 Funding timing changes are required to enable completion of committed works.

9. Brief Summary

9.1 Actual Financial results are positive with surplus remaining to be applied to general debt repayment.

9.2 The Treasury funding policy is currently in breach, as ratified at the 28 April 2022 Committee meeting and described in section 7. All other treasury risk positions are within policy limits.

9.3 There was an increase in rates and general debt during the month.

9.4 There were no material insurance issues for the month.

10.

Key Financial Statistics

Historic and projected gross debt level

11. Financial Overview

11.1 Financial information reported covers two key areas.

11.1.1 Operational (expenditure and revenue) covers the day to day spend on staffing, operations and maintenance, debt servicing, and revenues.

11.1.2 Capital covers the capital programme spend and funding relating to it.

11.2 The operating surplus is $22.1 million after carry forwards. This is an improvement of $1.8 million from the May forecast. Driven by higher surplus property sales than forecast.

11.3 To align with the 2022/23 Annual Plan $11.35 million of the surplus needs to be allocated to replace the planned COVID borrowing that did not occur this year ($7.25 million) and repayment the balance of COVID borrowing remaining of $4.1 million.

11.4 In addition, guidance has been given for the following expenditure in 2022/23 to be funded from this year’s surplus.

11.4.1 Wastewater Treatment community support ($1.18 million) to reimburse working capital spent this financial year of $0.88 million and $0.3 million of expenditure to occur in 2022/23,

11.4.2 Enabling Housing Supply Act ($0.85 million), and,

11.4.3 COVID Business Recovery Programme ($0.22 million), based on committed expenditure.

11.5 Above taking sections 11.2 – 11.4 into account, $8.5 million of the surplus remains unallocated. This is recommended to be applied to repaying general debt. The beneficial 2023/24 rates impact from this will be approximately 0.07%. Noting that a risk remains on the financial impact of the Bore issue at Tūranga which could impact the amount that can be applied against debt.

11.6 COVID-19 Restrictions Impact – the following are the material financial impacts totalling $5.7 million (May forecast $6.2 million). Recreation and Sport revenues, and parking compliance revenues ended up being higher than forecast.

Activity	Reduced Revenue	($m)	Expenditure Impacts	($m)
Recreation & Sport	Entry/Usage fees	1.7	Additional security	0.3
Libraries	Lower fees & charges/facility hire/rent relief	0.3	Additional security	0.5
Parks	Lower shop sales & rental relief	0.4	Lower stock purchases	(0.1)
Art Gallery	Lower shop sales/donations/facility hire	0.1
Citizen & Customer Service	NZ post revenues decrease	0.1
Community Development	Community Facilities hire revenues	0.1
Transport	Parking Decrease in fines Rental relief	1.0 0.6 0.3
Corporate/Internal services	Petrol Tax	0.1	Temporary staff costs/Masks/ Rapid tests/Legal	0.3
	Total Revenue Impact	4.7	Total Expenditure Impact	1.0

11.6.1 Favourable results across other areas of the organisation cover the above impact.

12. Operational Position

12.1 Operational revenue exceeds expenditure as it includes rates revenue for capital renewals and debt repayment. This revenue is referred to below as ‘Funds not available for Opex’ and removed from the Operational result below.

	Annual Results			After Carry Forwards
$m	Actual	Budget	Var	Carry Fwd	Result
Revenues	(827.5)	(799.1)	28.4	-	28.4
Expenditure	617.0	628.6	11.6	14.5	(2.9)
Funds not available for Opex	178.4	170.5	(7.9)	(4.5)	(3.4)
Surplus	(32.1)	-	32.1	10.0	22.1

12.2 Operational results by activity are detailed in Attachment A.

12.3 Operational carry forwards are detailed in Attachment B.

12.4 Brief summaries of the surplus, revenues, and expenditure are highlighted below.

Surplus

The operational surplus is $22.1 million after carryforwards.

Key forecast result drivers after carry forwards:

Higher subvention receipts ($9.2 million), Recycling processing fee savings and prior year rebate ($6 million), favourable net interest/dividend revenues ($5.2 million), higher Regulatory and Compliance volumes ($4.7 million – net of resourcing costs), personnel savings – including vacancies ($4 million), Burwood Landfill continued operations ($2.5 million), higher rates revenue ($2.3 million), and insurance savings ($1.2 million).

Partially offset by COVID-19 restrictions impacts ($5.7 million), lower surplus land sales ($2.5 million), additional remediation costs for Le Bons Bay Landfill ($2.2 million), higher refuse disposal fees – Burwood ($1.5 million), lower excess water ($1.3 million), and lower trade waste revenues ($0.9 million).

Revenues

Revenues are $28.4 million higher than budget.

Key variance drivers:

Regulatory & Compliance revenues (driven by higher building/resource consent volumes) $11.8m

Higher subvention receipts than planned $9.2m

Interest Revenues (higher interest rates and cash on hand) $4.5m

Increased Burwood Landfill revenues (due to continuing operations) $4.1m

Rates Revenues (2020/21 rating growth higher than planned) $2.3m

Higher Transwaste dividends received $2.1m

EcoCentral Recycling Processing fee rebate received (relating to prior years) $1.4m

Reduced Trade Waste volumes ($0.9m)

Lower Excess Water revenues ($1.3m)

COVID-19 revenue impacts ($4.7m)

Expenditure

Expenditure is $2.9 million higher than budget after carry forwards.

Key variance drivers:

Higher Regulatory & Compliance resourcing costs (offset by revenue volumes) ($7.1m)

Le Bons Bay Remediation (increased costs due to additional material found) ($2.2m)

Burwood Landfill operation costs (continued operation – offset by revenues) ($1.6m)

Higher debt servicing costs (due to higher interest rates – offset by revenues) ($1.4m)

Lower insurance premiums $1.2m

Recycling processing fee savings (net of increased disposal of contaminated loads) $3.1m

Lower Personnel costs (excl. Regulatory & Compliance shown above) $4.0m

Funds not available for Opex

The result, after carry forwards of $3.4 million, is mainly due to lower surplus land sales ($2.5 million), $0.4 million relating to the Bexley Landfill Remediation project (rate funded capital project), and a better Housing ($0.2 million) and Dogs ($0.2 million) result (both non-rates funded).

13. Capital Position

	Annual Results			After Carry Forwards
$m	Actual	Budget	Var	Carry Fwd	Result
Core Programme	318.6	414.5	95.9	94.9	1.0
External Funded Programme	52.1	73.1	21.0	21.1	(0.1)
Core/External Funded Programme	370.7	487.6	116.9	116.0	0.9
Te Kaha/Parakiore	61.1	119.4	58.3	58.3	-
Total Capital Programme	431.8	607.0	175.2	174.3	0.9
Revenues and Funding	(308.0)	(302.0)	6.0	(20.2)	26.2
Borrowing required	123.8	305.0	181.2	154.1	27.1

Capital Expenditure

13.1 Gross capital expenditure of $431.8 million has been incurred for the year.

13.2 Core/External Funded spend totalled $370.7 million (compared to May forecast of $350 million), and Te Kaha/Parakiore spend totalled $61.1 million.

13.3 Capital expenditure carry forwards total $174.3 million, close to the $175 million incorporated in the 2022/23 Annual Plan. Capital carry forwards are detailed in Attachment C. The net carry forward required to go to 2022/23 of $22.7 million is slightly lower than the estimated $30 million included in the 2022/23 Annual Plan. Carry forwards timing to later years is being worked on and will require the resulting level of capital programme spend in later years to be reviewed as part of the 2023/24 Annual Plan process.

13.4 The overall funding requirement for the capital programme was $0.9 million lower than budget after requested carry forwards.

13.5 Breakdown of Capital expenditure by Group of Activities is outlined in Attachment A.

13.6 For further information on capital, please refer to the Capital Programme Performance Report.

Capital Revenues and Funding

13.7 Capital revenues and funding carry forwards of $20.2 million largely relate to Shovel Ready, Te Kaha Crown Funding, and Earthquake Appeal Trust funding for the Avon River Corridor.

13.8 After carry forwards, capital revenues and funding are $26.2 million above budget, driven by additional development contributions funding drawdowns ($14.5 million), lower funding (borrowing) requirement for development contribution rebates ($4.6 million) reflecting closed schemes not fully allocated, ($4.6 million), higher NZTA subsidies ($3.2 million), and higher water connection fee revenues ($2.5 million).

13.9 There is a lower borrowing requirement for the year of $181.2 million below budget, driven by the lower capital programme spend. The permanent lower borrowing requirement of $27.1 million after carry forwards is due to the higher capital revenues outlined in section 13.9.

14. Special Funds

14.1 The actual movements and balance of the Housing Account and Capital Endowment Fund are shown in Attachment A.

14.2 The balance of 2021/22 funds available for allocation from the Capital Endowment Fund at 30 June 2022 was $41,853. These will be available for allocation in the 2022/23 financial year.

15. Treasury

Borrowing & Advances to Related Parties

15.1 Council’s borrowing and treasury-related Advances are shown below:

15.2 Future growth in Rates-funded debt is expected to be in line with the 2022/23 Annual Plan, and will be managed as part of routine cash & debt management activities.

Policy Compliance

15.3 Treasury risks compared to Policy limits are:

Risk Area	Compliance
Liquidity Risk	Yes
Funding Risk	Breach (ratified)
Interest Rate Risk	Yes
Counterparty Credit Risk	Yes

15.4 Funding Policy Breach: The decision to incur a temporary breach was ratified at the April 2022 F&P Committee meeting. Compliance is still anticipated by around October 2022, as new borrowing is incurred to fund the on-going capital programme. There continues to be no impact on Council’s interest costs and risks.

Funding & Interest Rates

15.5 Council’s projected funding needs are shown in the chart below, by financial year. Requirements are split between the maturity of existing debt (green) and expected new borrowing requirements (grey).

15.6 Council’s interest rate risk is managed, to reduce the volatility of interest costs from year to year. Most existing debt has been fixed for at least the next three years, which will limit the impact of recent market interest rate increases on Council’s future borrowing costs.

16. Rates and General Debt

16.1 Rates debt decreased $9.0 million this month and General debt increased $5.0 million as shown in the table below.

$m	May 2022	June 2022 (Current)	Change	Comment
Rates Debt	30.9	21.9	(9.0)	In the previous report, $8.0m of current year debt was due to timing with monthly direct debits. That has resolved in this report.
Overdue rates for current year	29.6	20.6	(9.0)	See above.
Arrears from previous years	1.3	1.3	-	-
General Debt	7.5	12.5	5.0	-
(less than 30 days)	6.3	10.8	4.5	-
(between 30 – 90 days)	0.5	1.1	0.6	LINZ owe $0.9m which is expected to be paid in July.
(greater than 90 days)	0.7	0.6	(0.1)	Library debt is $0.3m

16.2 General debts of $0.125 million have been written-off year to date ($7k in June).

16.3 A summary report of debt written-off in 2021/2022 by month is provided as Attachment D.

16.4 The graph below shows 90+ days rates debt as a percentage of the annual rates strike that year, with a three month moving average to smooth the quarterly cycle, and indicates that rate arrears are well in hand.

17. Insurance Claims

The table below outlines the number of events that have been notified by Council against its insurance policies as well as claims against Council from third parties during June 2022.

	Policy	Claims / Notifications		Estimated Cost
	Policy	Above excess	Below excess	Estimated Cost
Claims by Council	Motor Vehicle	0	5	$7,300
	Material damage	0	0	$0
Claims against Council	PI / PL	0	0	$0

17.1 CWTP fire claim - an update on this claim was provided to the Insurance Subcommittee on 10 August 2022. CWTP plant recovery updates are being provided fortnightly to Council.

Attachments / Ngā Tāpirihanga

No.	Title	Page
a ⇩	Activities Financial Performance/Special Funds	282
b ⇩	Operational Carry Forward Schedule	288
c ⇩	Capital Carry Forward Schedule	292
d ⇩	Debtors Written Off Summary 30 June 2022	305

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
N.a.	N.a.

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Bruce Moher - Manager Corporate Reporting

Ryan McLachlan - Reporting Accountant

Adrian Seagar - Insurance & Asset Manager

Brett Hales - Manager Transactions

Steve Ballard - Group Treasurer

Martin Zelas - Team Leader Rates

Andrew Jefferies - Manager Rates Revenue

Approved By

Russell Holden - Head of Finance

Leah Scales - General Manager Resources/Chief Financial Officer

6. Council Minutes - 11 August 2022
Reference / Te Tohutoro:	22/1081666
Report of / Te Pou Matua:	Samantha Kelly, Team Leader Hearings and Committee Support, samatha.kelly@ccc.govt.nz
General Manager / Pouwhakarae:	Dawn Baxendale, Chief Executive

8. Mayor's Monthly Report - July 2022
Reference / Te Tohutoro:	22/1027052
Report of / Te Pou Matua:	Lianne Dalziel, Mayor
General Manager / Pouwhakarae:	Dawn Baxendale, Chief Executive

9. Youth Advisory Committee Minutes - 29 June 2022
Reference / Te Tohutoro:	22/935337
Report of / Te Pou Matua:	Simone Gordon, Committee and Hearings Advisor, simone.gordon@ccc.govt.nz
General Manager / Pouwhakarae:	Lynn McClelland, Assistant Chief Executive Strategic Policy & Performance, lynn.mcclelland@ccc.govt.nz

10. Improving Diversity and Representation in our Research
Reference Te Tohutoro:	22/860876
Report of Te Pou Matua:	Aimee Martin, Research Analyst – aimee.martin@ccc.govt.nz; Ashleigh Hamilton, Research Analyst – Monitoring & Research Team Ashleigh.Hamilton@ccc.govt.nz
General Manager Pouwhakarae:	Lynn McClelland, Assistant Chief Executive, Strategic Policy and Performance – lynn.mcclelland@ccc.govt.nz

Improving Diversity and Representation in our Research
Reference Te Tohutoro:	22/651463
Report of Te Pou Matua:	Aimee Martin, Research Analyst – aimee.martin@ccc.govt.nz; Ashleigh Hamilton, Research Analyst – Monitoring & Research Team Ashleigh.Hamilton@ccc.govt.nz
General Manager Pouwhakarae:	Lynn McClelland, Assistant Chief Executive, Strategic Policy and Performance – lynn.mcclelland@ccc.govt.nz

5. Council Minutes - 28 July 2022
Reference / Te Tohutoro:	22/1034453
Report of / Te Pou Matua:	David Corlett – Committee and Hearings Advisor
General Manager / Pouwhakarae:

No.	Report Title	Page
1	Improving Diversity and Representation in our Research	53

16. Capital Programme Year End Performance Report
Reference / Te Tohutoro:	22/912648
Report of / Te Pou Matua:	Andrew Robinson, Head of Programme Management Office
General Manager / Pouwhakarae:	Lynn McClelland, Assistant Chief Executive, Strategic Policy & Performance

Author	Andrew Robinson - Head of Programme Management Office
Approved By	Lynn McClelland - Assistant Chief Executive Strategic Policy and Performance

17. Overdue General and Rates Debtors at 30 June 2022 (Greater than $20,000 and 90 days)
Reference / Te Tohutoro:	22/868693
Report of / Te Pou Matua:	Andrew Jefferies, Rates Revenue Manager, andrew.jefferies@ccc.govt.nz
General Manager / Pouwhakarae:	Leah Scales, General Manager Resources/CFO, leah.scales@ccc.govt.nz

	Total number of files submitted and active	Total amount submitted and active
General debtors	1	$900
Rates debtors (inclusive of water rates)	29	$615,001

18. Three Waters Activities Report - May and June 2022
Reference / Te Tohutoro:	22/954424
Report of / Te Pou Matua:	Helen Beaumont, Head of Three Waters, helen.beaumont@ccc.govt.nz
General Manager / Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning and Regulatory Services, jane.davis@ccc.govt.nz

Author	Helen Beaumont - Head of Three Waters
Approved By	Jane Davis - General Manager Infrastructure, Planning & Regulatory Services

ITEM NO.	GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED	SECTION	SUBCLAUSE AND REASON UNDER THE ACT	PLAIN ENGLISH REASON	WHEN REPORTS CAN BE RELEASED
17.	Overdue General and Rates Debtors at 30 June 2022 (Greater than $20,000 and 90 days)
	Attachment a - General Debtors at 30 June 2022	s7(2)(a)	Protection of Privacy of Natural Persons	Contains information about debts relating to individual people	Not to be released
	Attachment b - Rates Debtors at 30 June 2022	s7(2)(a)	Protection of Privacy of Natural Persons	Contains information about rates debt relating to individual ratepayers	Not to be released
20.	Public Excluded Council Minutes - 28 July 2022			Refer to the previous public excluded reason in the agendas for these meetings.
21.	Public Excluded Council Minutes - 11 August 2022			Refer to the previous public excluded reason in the agendas for these meetings.
22.	2022 / 2023 Insurance Placement Update	s7(2)(b)(ii)	Prejudice Commercial Position	Insurance renewals are undertaken on a confidential basis due to the commercial sensitivities involved.	31 July 2023 This report may be released after the end of the 2022 / 2023 cover year. Policy details around terms, conditions and pricing must remain confidential.
23.	Cashmere Worsleys Flood Storage Budget Change Request	s7(2)(i)	Conduct Negotiations	This change request decision relates to tender award which is still in process.	1 October 2022 Once the tender in question is awarded the decision paper can be released to the public.