Agenda of Waitai Coastal-Burwood Community Board

Waitai Coastal-Burwood Community Board

15 August 2022

Unconfirmed

Waitai Coastal-Burwood Community Board

Open Minutes

Date: Monday 18 July 2022

Time: 4.30pm

Venue: Boardroom, Corner Beresford and Union Streets,
New Brighton

Present

Chairperson

Deputy Chairperson

Members

Kelly Barber

Jo Zervos

Celeste Donovan

Bebe Frayle

Phil Mauger

Linda Stewart

Christopher Turner-Bullock

Manager Community Governance, Coastal-Burwood

941 8233

christopher.turner@ccc.govt.nz

www.ccc.govt.nz

Karakia Tīmatanga: Led by Kelly Barber.

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

There were no apologies.

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved CBCB/2022/00036

That the minutes of the Waitai Coastal-Burwood Community Board meeting held on Monday, 13 June 2022 be confirmed.

Kelly Barber/Linda Stewart Carried

4. Public Forum Te Huinga Whānui

Part B

4.1 Grant Donnell

Grant Donnell, local resident, took the opportunity to thank the Community Board and Council officers for their support with projects, securing funding and establishing a level of community pride now in the Parklands community.

Following invitation from the Chairperson, Members were invited to say a few words to Grant Donnell.

The Chairperson thanked Grant Donnell and wished him well with his future.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Correspondence
	An item of correspondence was tabled on behalf of the Dallington Community Trust which was received via email on Sunday 17 July 2022 in relation to flooding concerns at the Gayhurst/McBratneys Roads Intersection.
	Officer Recommendations Ngā Tūtohu That the Waitai Coastal-Burwood Community Board: 1. Receive the correspondence from the Burwood East Residents’ Association in relation to the repair/replacement of pathways around Donnell Park and refer to staff for investigation and response back to the Community Board by way of InfoCouncil Memorandum. 2. Receive the correspondence from Ryan Elvidge, Nicholas Nuon and Ryan Gardiner in relation to installing a bus shelter at 188 Travis Road and Refer to staff for investigation and response back to the Community Board by way of InfoCouncil Memorandum or Decision Report.
	Community Board Resolved CBCB/2022/00037 Part B That the Waitai Coastal-Burwood Community Board: 1. Receive the correspondence from the Burwood East Residents Association in relation to the repair/replacement of pathways around Donnell Park and refer to staff for investigation and response back to the Community Board by way of InfoCouncil Memorandum. 2. Receive the correspondence from Ryan Elvidge, Nicholas Nuon and Ryan Gardiner in relation to installing a bus shelter at 188 Travis Road and Refer to staff for investigation and response back to the Community Board by way of InfoCouncil Memorandum or Decision Report. 3. Receive the correspondence from Dallington Community Cottage Trust in relation to flooding concerns at the Gayhurst/McBratneys Roads intersection and refer to staff for investigation and response back to the Community Board by way of InfoCouncil Memorandum. Kelly Barber/Linda Stewart Carried
	Attachments a Dallington Community Cottage Trust - Flooding Concerns at the Gayhurst/McBratneys Intersection

8. Waitai Coastal-Burwood Community Board Area Report - July 2022

Community Board Resolved CBCB/2022/00038 Original Officer Recommendation accepted without change

Part B

That the Waitai Coastal-Burwood Community Board:

1. Receive the Waitai Coastal-Burwood Community Board Area Report for July 2022.

Phil Mauger/Jo Zervos Carried

9. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Board Members exchanged information on various matters of interest:

· Ara Poutama Aotearoa Department of Corrections Official Opening – attendance

· Dallington Community Cottage Trust – Upcoming garage sale

· Increase in families leaving New Zealand for work and to resettle – JP observation

· Brooklands site visit – stopbank options

· Residential Red Zone – safety concerns

· Wastewater Treatment Plant Communications Advisory Group – attendance

· Te Tira Kāhikuhiku – upcoming meeting

· Local flooding concerns on Pages Road, New Brighton Road, Anzac Drive and Owles Terrace

· Events returning to the area – positive to see

· Meeting schedule – suggestion to connected and engage with Residents’ Associations

· Wastewater Treatment Plant – air monitors

· Shirley Boys High School – meeting regarding Travis Road Bus Shelter request

· Planting day – Guardians of Rawhiti Domain

· City 2 Surf – returning to the area

· Avon Heathcote Ihutai Trust – meeting attendance

· Planting day attended – Horseshoe Lake

· Burwood/Pegasus Community Watch – attendance

· Avondale slow speed neighbourhood – working well, traffic calming measures still required

· Marshland Hall Trust – negotiations progressing

Karakia Whakamutunga: Led by Kelly Barber.

Meeting concluded at 5.28pm.

CONFIRMED THIS 15^TH DAY OF AUGUST 2022

Kelly Barber

Chairperson

Waitai Coastal-Burwood Community Board

15 August 2022

8. Inwoods Road Mairehau Road intersection improvements
Reference Te Tohutoro:	22/652566
Report of Te Pou Matua:	Gautham Praburam, Traffic Engineer, gautham.praburam@ccc.govt.nz
General Manager Pouwhakarae:	Jane Davis, General Manager – Infrastructure, Planning and Regulatory Services, jane.davis@ccc.govt.nz

1. Brief Summary

1.1 The purpose of this report is to request the approval of the Waitai Coastal Burwood Community Board for the proposed improvements at the Mairehau Road/Inwoods Road intersection as shown in Attachment A.

1.2 The Council received feedback from the community on safety concerns at the intersection in relation to vehicles on Inwoods Road failing to stop when they approach the Mairehau Road/Inwoods Road intersection. In addition, an independent road safety audit conducted in 2018 after the construction of the pedestrian refuge island on the Mairehau Road westbound approach to the intersection had raised safety concerns regarding the long distance for people crossing Inwoods Road at the intersection. Staff initiated this report after investigating options to address these safety concerns.

1.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined through consideration of the various assessment criteria in the Council’s Significance and Engagement Policy Worksheet.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood Community Board approve:

1. Pursuant to Section 334 of the Local Government Act 1974, the lane marking changes, kerb alignment changes, islands and road surface changes at the intersection of Inwoods Road and Mairehau Road, as shown in Agenda Attachment A.

2. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles is prohibited at all times on the eastern side of Inwoods Road commencing at a point 9 metres north of its intersection with Mairehau Road and extending in a north easterly direction for a distance of 24 metres, as shown in Attachment A.

3. Pursuant to Section 334 of the Local Government Act 1974 and clauses 2.1 and 10.1 of the Land Transport Rule: Traffic Control Devices 2004, that Stop control is imposed at all times and road markings and signs erected on Inwoods Road, at its intersection with Mairehau Road, as shown on Agenda Attachment A.

4. That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described above in 1, 2 or 3 are revoked.

5. That these resolutions take effect when the traffic control devices that evidence the restrictions described in the 1, 2 and 3 are in place.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The Council has received feedback from the community that drivers frequently fail to stop at the Stop control on the Inwoods Road approach to its intersection with Mairehau Road, thereby creating road safety risks.

3.2 The long crossing distance of 18m, over three traffic lanes poses a risk for pedestrians wishing to cross Inwoods Road at the Mairehau Road/Inwoods Road intersection. This issue was highlighted in a road safety audit undertaken after a pedestrian refuge island was constructed on the Mairehau Road approach in 2017.

3.3 The presence of two approach lanes also adds risk for pedestrians as there is potential that pedestrians crossing between vehicles could be obscured by traffic in one of the lanes when traffic in the other lane is approaching the intersection.

3.4 With two approach lanes side by side as currently exist on Inwoods Road, visibility for drivers turning left can be blocked by vehicles waiting to turn right in the adjacent lane (and vice versa). This can result in drivers ‘nudging out’ past the adjacent vehicle to improve their visibility, increasing the risk of conflict with oncoming traffic, particularly cyclists.

3.5 The recommendations in this report will help to improve safety at the intersection through:

· Providing facilities to improve the safety of pedestrians crossing at the intersection by providing a pedestrian refuge at the midpoint of the crossing, which reduces the distance that pedestrians are required to cross in conflict with turning traffic and allows pedestrians to focus on traffic approaching from a single direction at one time.

· Making the intersection more obvious when approaching on Inwoods Road by providing a median island with an additional Stop sign.

· Tightening up the approaches and corner of the intersection to reduce vehicle turning speeds, minimising crash risk and severity.

· Providing a level of protection for vehicles waiting to turn from Inwoods Road and removing the potential for visibility issues for drivers being blocked by a vehicle in the adjacent lane.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Traffic Lights

4.1.1 The advantages of this option include:

· Improved safety for vehicles turning out of Inwoods Road.

· Improved safety for cyclists and pedestrians crossing at this location.

4.1.2 The disadvantages of the option include:

· Additional delay for vehicles on Mairehau Road and also Inwoods Road (for most times of the day).

· High cost. The current road safety scenario at this intersection does not warrant traffic lights.

4.2 Roundabout

4.2.1 The advantages of this option include:

· Improved safety for vehicles passing through this intersection.

4.2.2 The disadvantages of the option include:

· Additional delay for vehicles on Mairehau Road.

· High cost. Could potentially involve the need to use a portion of the adjacent Travis Wetlands to accommodate a roundabout. The current road safety scenario at this intersection does not warrant a roundabout.

4.3 Temporary Roundabout

4.3.1 The advantages of this option include:

· Improved safety for vehicles passing through this intersection.

· Less cost to implement than a permanent roundabout.

4.3.2 The disadvantages of the option include:

· Additional delay for vehicles on Mairehau Road.

· Cannot incorporate adequate crossing facilities for pedestrians and cyclists.

· Many vehicles (especially heavy vehicles) are expected to drive over the temporary roundabout. Frequent repair/maintenance could be required.

· A temporary roundabout is generally a short term treatment. The Community would expect a permanent roundabout in the future. A permanent roundabout cannot be warranted at this location due to the reasons mentioned in 0.

4.4 Maintain the status quo.

4.4.1 The advantages of this option include:

· Retains the existing road layout, which includes separate lanes for left and right turning vehicles.

· Retains space on-street for parking (up to 4 parking spaces).

4.4.2 The disadvantages of the option include:

· Does not provide a safe environment for pedestrians wanting to cross Inwoods Road.

· Does not address the residents’ concerns regarding vehicles failing to stop at the intersection.

5. Detail Te Whakamahuki

5.1 A pedestrian refuge island was built in 2018 on Mairehau Road near the Inwoods Road/Mairehau Road intersection. Road safety audits done before and after the construction of the refuge island highlighted the long crossing distance over the Inwoods Road approach to the intersection as a safety issue and barrier to pedestrian movement.

5.2 There are high traffic flows during peak hours at this intersection. Currently there are no formal crossing facilities to cross Inwoods Road at this location. This requires pedestrians to cross 18 m (over three live traffic lanes) to cross Inwoods Road.

5.3 The presence of two schools, a supermarket and other pedestrian generating activities in the vicinity of this intersection stress the need for a crossing facility on Inwoods Road near the intersection.

5.4 The pedestrian volumes currently appear to be low during school times. Absence of a formal crossing facility is also likely to be one of the reasons for the low pedestrian/cyclist volumes.

5.5 The existing pedestrian refuge on Mairehau Road helps pedestrians and cyclists to cross Mairehau Road to access the Travis Wetland walkway. A crossing facility across Inwoods Road would supplement this and provide a safe connection for pedestrians and cyclists to the surrounding road network.

5.6 Feedback received from the community indicated that there is an ongoing issue with drivers wanting to turn from Inwoods Road into Mairehau Road failing to stop on the ‘Stop’ control on this approach to the intersection.

5.7 A search of the New Zealand Transport Agency Crash Analysis System (CAS) identified one minor injury crash and one non-injury crash at this intersection over the last five years. While there is no history of reported injury crashes associated with vehicles turning at this intersection or involving pedestrians, resident’s feedback and lack of crossing facilities stress the need for road safety improvements at this intersection, aligned with the Council’s risk based approach to road safety following safe system principles.

5.8 To understand the impact of reducing the Inwoods Road approach to a single lane, traffic modelling was undertaken using the SIDRA Intersection software. A growth factor of 2% per year was applied to peak hour traffic counts from 2019 for input to the modelling. A summary of the predicted results can be seen below:

AM Peak	Right turning vehicles		Left turning vehicles
AM Peak	Current Layout	New Proposed Layout	Current Layout	New Proposed Layout
Average delay	15 seconds	20 seconds	10 seconds	13 seconds
Queue Length (95% back of Queue)	12m (2 vehicles)	38m (6 vehicles)	9m (1 vehicle)	38m (6 vehicles)

PM Peak	Right turning vehicles		Left turning vehicles
PM Peak	Current Layout	New Proposed Layout	Current Layout	New Proposed Layout
Average delay	38 seconds	45 seconds	10 seconds	24 seconds
Queue Length (95% back of Queue)	18m (3 vehicles)	40m (6 vehicles)	4m (1 vehicle)	40m (6 vehicles)

5.9 An additional delay of 7 seconds and 14 seconds is expected for the right turning and left turning vehicles (out of Inwoods Road) respectively in the PM peak hour. During the AM peak hour, an additional delay of 5 seconds and 3 seconds is expected for the right turning and left turning vehicles respectively. The additional delays and queue lengths are considered to be minimal and these treatments are warranted due to the safety improvements for pedestrians crossing Inwoods Road.

5.10 Approval is requested from the Waitai Coastal-Burwood Community Board.

5.11 If approved, the recommendations will be implemented in the early stages of the next financial year.

Community Views and Preferences

5.12 An information leaflet showing the plan (which included the median refuge island on Inwoods Road, lane changes and line markings) was sent to the nearby residents.

5.13 Seven responses were received, all of which expressed concern regarding merging the two exit lanes on Inwoods Road into one.

5.14 Some of the responses also expressed the opinion that a roundabout or traffic signals would be a better solution at this location.

5.15 Staff also met on-site with the community board on Tuesday 10 May 2022 during the evening peak period, to explain the rationale for the project and the proposed interventions. Elected members also raised questions around whether a roundabout or traffic signals were considered and whether there were temporary solutions which could be considered.

5.16 Further assessment of these alternatives was undertaken and the details are mentioned in 0. above. Implementation of a roundabout or traffic signals would be considerably more expensive than what is proposed. Based on initial high-level estimates, a temporary roundabout would cost around $40,000 to $70,000, a permanent roundabout around $500,000 to $750,000 and traffic signals also approximately $500,000 to $750,000.

5.17 Construction of the current proposal would be funded from the Minor Safety Interventions budget. Given the scale of investment required for larger scale interventions, the project would need to be considered and prioritised alongside other road safety initiatives in the city and funded as a separate project within the Long Term Plan.

5.18 The Team Leader Parking Compliance has no concerns with the preferred option.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 This report supports the Council's Long Term Plan (2021 - 2031)::

6.1.1 Activity:

· Level of Service: 10.5.1 Limit deaths and serious injuries per capita for cyclists and pedestrians.

· Level of Service: 16.0.10 Maintain the perception that Christchurch is a walking friendly city.

Policy Consistency Te Whai Kaupapa here

6.2 The decision is consistent with the Council’s Plans and Policies.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.3 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.4 This proposal does not have any significant effect upon carbon emissions and Climate Change. It provides a safe crossing facility for pedestrians and cyclists thereby encouraging increased usage of active transport modes.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.5 This proposal provides a safe crossing facility for pedestrians. It is intended to improve accessibility for road users by providing a safe crossing facility for people wishing to cross Inwoods Road near the Inwoods Road/Mairehau Road intersection.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – approximately $50,000.

7.2 Maintenance/Ongoing costs – less than $1,000 per year.

7.3 Funding Source – Traffic Operations Minor Safety budget for installation, and existing maintenance budgets for on-going maintenance.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1 Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to revoke and approve traffic controls (including parking and stopping restrictions) by resolution.

8.2 Section 334 of the Local Government Act 1974, provides Council with the authority to construct or provide on, over, or under any road facilities for the safety, health or convenience of the public, or for the control of traffic or the enforcement of traffic laws.

8.3 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices, plus facilities for the control of traffic or enforcement of traffic laws.

8.4 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.5 There is no legal context, issue or implication relevant to this decision.

8.6 This specific report has not been reviewed and approved by the Legal Services Unit. However the report has been written using a general approach previously approved by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in sections 8.1 to 8.4.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 None identified.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Inwoods Road Mairehau Road intersection Safety Improvements	20

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Gautham Praburam - Traffic Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Acting Manager Operations (Transport)

Lynette Ellis - Head of Transport & Waste Management

Waitai Coastal-Burwood Community Board

15 August 2022

9. Waitai Coastal-Burwood 2022-23 Strengthening Communities Fund Report
Reference Te Tohutoro:	22/925278
Report of Te Pou Matua:	Rory Crawford, Kaitohutohu Hāpori – Community Development Advisor, rory.crawford@ccc.govt.nz Emily Toase, Kaitohutohu Hāpori – Community Development Advisor, emily.toase@ccc.govt.nz Jacqui Miller, Kaitohutohu Hāpori – Community Recreation Advisor jacqui.miller@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, General Manager, Citizens and Community mary.richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waitai Coastal-Burwood Community Board to consider applications for funding from their 2022-23 Strengthening Communities Fund.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood Community Board:

1. Approve the 2022-23 Strengthening Communities Fund grants outlined in the following schedule:

2. Decline the 2022-23 Strengthening Communities Fund applications outlined in the following schedule:

No	Organisation Name	Project	Recommendation
00064117	Adventure Specialties Trust	Inspire Adults Adventure Therapy	That the Waitai Coastal-Burwood Community Board declines the application from the Adventure Specialties Trust for the Inspire Adults Adventure Therapy programme.
00064056	Coastal Spirit Football Club Incorporated	Youth Development	That the Waitai Coastal-Burwood Community Board declines the application from the Coastal Spirit Football Club Incorporated for the Youth Development Programme.
00064155	E Tipu e Rea Early Learning Centre	Preschool Power - Operating Cost	That the Waitai Coastal-Burwood Community Board declines the application from the E Tipu e Rea Early Learning Centre for the Preschool Power – Operating Cost.
00064207	Educational Child Care Centre Inc	Care and education of children	That the Waitai Coastal-Burwood Community Board declines the application from the Educational Child Care Centre Inc for the Care and education of children.
00064211	Grace Vineyard Christian Fellowship	Community Link Coordinator	That the Waitai Coastal-Burwood Community Board declines the application from the Grace Vineyard Christian Fellowship for the Community Link Coordinator.
00064288	Pleasant Point Yacht Club Incorporated	Fixed Cost Recovery	That the Waitai Coastal-Burwood Community Board declines the application from the Pleasant Point Yacht Club Incorporated for the Fixed Cost Recovery.
00064487	Roimata Commons Trust	Roimata Food Commons and Toha Kai	That the Waitai Coastal-Burwood Community Board declines the application from the Roimata Commons Trust for the Roimata Food Commons and Toha Kai project.
00064489	The Salvation Army New Zealand Trust	The Salvation Army Christchurch East Financial Mentoring	That the Waitai Coastal-Burwood Community Board declines the application from The Salvation Army New Zealand Trust for the Salvation Army Christchurch East Financial Mentoring.

3. Approve the transfer of $65,792 to the Waitai Coastal-Burwood Community Board 2022-23 Discretionary Response Fund.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 As the name of the fund implies, the projects and organisations recommended for funding in this report align to the Council’s commitment to achieving strong communities. In establishing the recommendations we were guided by the Strategic Framework, in particular the Strengthen Communities Strategy and its principles such as capacity building, diversity, participation and partnership.

Decision Making Authority Te Mana Whakatau

3.2 Approve the allocation of the local Strengthening Communities Fund for each Community Board area.

3.3 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.4 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.5 The level of significance was determined by the number of people affected and/or with an interest.

3.6 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.7 The 2022-23 Strengthening Communities Fund opened on 21 March 2022 and closed on 26 April 2022.

3.8 A total of 62 eligible applications were received, requesting a total of $692,845. There are an additional five applications that have already been allocated multi-year funding.

3.9 The Waitai Coastal-Burwood Community Board has a total funding pool of $449,044.

3.10 Staff have recommended a total of $383,252 for the 2022-23 Strengthening Communities Fund (this includes $125,000 of pre-committed multi-year funding), which would result in $65,792 remaining for the 2022-23 Discretionary Response Fund (plus any carry-forward from the 2021-22 year, which is currently being finalised.

3.11 The organisations below are currently in receipt of a multi-year funding agreement, with 2022-23 year being the last year of this agreement.

· Aranui Community Trust - $40,000.

· Eastern Community Sport and Recreation Incorporated - $25,000.

· New Brighton Community Gardens Trust - $20,000.

3.12 The organisations below are currently in receipt of a multi-year funding agreement, with 2022-23 year being the second to last year of this agreement.

· Wainoni Avonside Community Services Trust - $10,000.

· Youth Alive Trust - $30,000.

3.13 Staff are not recommending any projects for multi-year funding this year due to the elections and the ward boundary changes as a result of the Representation Review.

3.14 A cover sheet, to provide an overview of the applications has been attached (Attachment A).

3.15 Staff have assessed all applications received and made recommendations. Attached is a decision matrix, which includes organisational details, project details, financial information, a staff assessment and a priority ranking (refer Attachment B).

3.16 The Funding Outcomes and Priorities and Criteria for this fund are also attached (refer Attachment C).

3.17 A workshop was held with the Community Board on 18 July 2022 which provided an opportunity for Board members to ask questions and seek clarification on any of the projects or staff recommendations.

3.18 Community Boards have delegated authority from the Council to make final decisions on the Strengthening Communities Funding for their respective Board area. The Board’s decisions will be actioned immediately following the decision meeting. All groups will then be informed of the decisions and funding agreements will be negotiated where relevant. All funding approved is for the period of 1 September to 30 August each year.

3.19 Grants will be paid out in September 2022 following the receipt of a signed funding agreement.

3.20 All successful applicants are required to complete an accountability form at the end of the funded period. A summary of this information will be provided to the Community Board.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Cover Sheet - Waitai Coastal-Burwood 2022-23 Strengthening Communities Fund	36
b ⇩	Matrix - Waitai Coastal-Burwood 2022-23 Strengthening Communities Fund	42
c ⇩	Criteria and Funding Outcomes - Strengthening Communities Fund	104

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Rory Crawford - Community Development Advisor

Jacqui Miller - Community Recreation Advisor

Emily Toase - Community Development Advisor

Approved By

Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood

Matthew McLintock - Manager Community Governance Team

Peter Langbein - Finance Business Partner

John Filsell - Head of Community Support and Partnerships

Waitai Coastal-Burwood Community Board

15 August 2022

10. Waitai Coastal-Burwood Community Board - Board Projects
Reference Te Tohutoro:	22/877156
Report of Te Pou Matua:	Katie MacDonald – Support Officer for Waitai Coastal-Burwood katie.macdonald@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson – General Manager Citizens and Community Mary.Richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waitai Coastal-Burwood Community Board to consider for its Board Projects from its 2022-23 Discretionary Response Fund.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00064656	Waitai Coastal-Burwood Community Board	Youth Development Fund	$5,000	$5,000
00064655	Waitai Coastal-Burwood Community Board	Summer with your Neighbours	$3,800	$3,800
00064661	Waitai Coastal-Burwood Community Board	Koru Fund	$10,000	$10,000

1.2 The balance of this fund will be determined by the allocations to the Strengthening Communities Fund considered at this meeting.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood Community Board:

1. Allocate $5,000 from its 2022-23 Discretionary Response Fund to establish the Waitai Coastal-Burwood 2022-23 Youth Development Fund.

2. Allocate $3,800 from its 2022-23 Discretionary Response Fund towards the Waitai Coastal-Burwood 2022-23 Summer with your Neighbours.

3. Allocate $10,000 from its 2022-23 Discretionary Response Fund towards the Waitai Coastal-Burwood 2022-23 Koru Fund.

4. Approve that the following two members of the Community Board have the email delegation to approve applications of up to $500 to the Waitai Coastal-Burwood 2022-23 Koru Fund.

a. Insert Name

b. Insert Name

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations are strongly aligned to the Strategic Framework and in particular the strategic priority of 'enabling active and connected communities to own their future'. It will support the community outcome of ‘resilient communities’. The reports supports the Council Long Term Plan (2021-2031).

· Activity: Community Development and Facilities

(1) Level of Service: 2.3.1.1 Provide funding for projects and initiatives that build partnerships; resilient, engaged and stronger communities, empowered at a local or community of interest level. 95% of reports demonstrate benefits that align to Council outcomes and priorities and Community Board plans.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2022-23 Discretionary Response Fund is as below. (Please note the total budget for the year is subject to the Board approving the staff recommendations for the 2022-23 Strengthening Communities Fund.)

Total Budget 2022/23	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
*$65,792	$0.00	$65,792	$46,992

*Note - this amount does not include any carry-forward from the 2021-22 year as this figure is still being finalised.

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrixes provides detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Decision Matrix - 00064656 - Waitai Coastal-Burwood 2022-23 Youth Development Fund	110
b ⇩	Decision Matrix - 00064655 - Waitai Coastal-Burwood 2022-23 Summer with your Neighbours	111
c ⇩	Decision Matrix - 00064661 - Waitai Coastal-Burwood 2022-23 Koru Fund	112

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Katie MacDonald - Support Officer

Emily Toase - Community Development Advisor

Approved By

Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood

Waitai Coastal-Burwood Community Board

15 August 2022

11. Waitai Coastal-Burwood Community Board Area Report - August 2022
Reference Te Tohutoro:	22/344570
Report of Te Pou Matua:	Christopher Turner-Bullock, Community Governance Manager christopher.turner@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, General Manager, Citizens and Community mary.richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood Community Board:

1. Receive the Waitai Coastal-Burwood Community Board Area Report for August 2022.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Parklands Reserve (new park furniture)	Staff worked with the Parklands Residents Association to gather feedback from the community in May about the location of new park furniture. The furniture was installed on 29 July 2022.	Completed	Board Priority 1
QEII Park Masterplan – improvements to Ascot Hub	At the end of June the New Brighton Menz Shed worked with the Council to complete the removal of the wire mesh fencing on the Ascot Community Centre, Ascot Avenue frontage. This has vastly improved the look of the community centre from the road. New patio furniture was also installed at the Ascot Community Centre following on from the new patio work completed earlier this year. The Ascot Hub owned by the Council and managed by Eastern Community Sport and Recreation.	Completed	Board Priority 1
Te Tira Kāhikuhiku - 19 July 2022	Te Tira Kāhikuhiku recommended that Land Information New Zealand agrees to: · a 6 month extensions for a license to the Avon Loop Planning Association for the Peace Park project, · a 6 month extension for a license to Christchurch City Council at 14 Harvey Terrace for Salam Garden, · a 6 month extension for a license to Life in Vacant Spaces for Jordan Wilson for the Avondale Community Garden at 1 Scoular Place in Avondale. Te Tira Kāhikuhiku advises Land Information New Zealand that they generally supports the anticipated application for the Extravaganza Fair for 4 days in October at the site on the corner of New Brighton Road and Locksley Avenue.	Ongoing	Board Priority 5

New outdoor furniture at Ascot Hub

Ascot Hub – fencing upgrade

Queenspark Reserve Netball Court – Perimeter tree removal work

3.2 Participation in and Contribution to Decision Making

3.2.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· Community Board Plan

The final monitoring report on the Waitai Coastal-Burwood 2020-22 Community Board Plan is attached (refer Attachment A).

· Pukeko Centre

As part of the draft 2022/23 Annual Plan, the Council approved a grant of $400,000 from the Capital Endowment Fund to the Pukeko Centre to enable the facility development to proceed to a stage where it can open to the public, subject to the following conditions:

· All grant funds drawn down are matched by the Pukeko centre 1:1.

· No grant funding is drawn down until the project raises sufficient funds to complete to a stage where it can open to the public.

· Capital Endowment funding is set aside in two instalments $200,000 in 2022/23 and $200,000 in 2023/24.

· Department of Corrections

On Thursday 30 June 2022, Corrections had its official opening of the Rawhiti Community Corrections Site at 296 Breezes Road.

Rawhiti is the new flagship site for Canterbury Community Corrections. It is the new permanent home for Corrections’ Community Services in East Christchurch. The new site replaced two temporary sites at Stanmore Road and Kingsley Street, where staff have been based following the closure of the Pages Road site after the 2011 earthquakes.

Opening the location is a major milestone for Corrections’ services in Canterbury, for local people on sentences and orders, and community partners. The site has a range of modern facilities including programme and meeting spaces for partner agencies and community group use, whanau rooms and video conferencing capability.

· Justice and Emergency Services Precinct – Site Visit

On Monday 4 July 2022, the Board went on a site visit to the Emergency and Justice Precinct to view the premises and to receive a safety briefing from Police.

· Brooklands Community

Key individuals from the community who have formed an informal group have been instrumental in driving some ideas for place making, and from that a community pantry and the Brooklands Book Swap have been established.

Residents who regularly donate to the pantry and maintain it, have reported it has been used daily by locals and other from surrounding suburbs who pass through Brooklands.

4. Advice Provided to the Community Board

4.1 Customer Service Request/Hybris Report

For the Board’s information, attached is a copy of the June and July 2022 Hybris Reports (refer Attachment B and C).

4.2 Queenspark Reserve

For the Board’s information, attached is a copy of a staff memorandum in relation to Queenspark Reserve Netball Courts and the removal of trees surrounding the courts (refer Attachment D). The work to remove the trees was completed the week of the 18 July. Staff will continue to work with Parklands United Netball Club to complete the rest of the upgrades to the courts.

4.3 Fronds Lighting

For the Board’s information, attached is a copy of a staff memorandum in response to the correspondence received from Aileen Trist requesting that lights are added to the Fronds on the corner of Anzac Drive and New Brighton Road (refer Attachment E).

4.4 New Brighton Road – Shirley Boys High School

For the Board’s information, attached is a copy of a staff memorandum in response to a public forum presentation made by two students from Shirley Boys High School in relation to rezoning New Brighton Road so that it is eligible for capital works programme funding for its reconstruction (refer Attachment F).

4.5 Dog Control Policy and Bylaw 2016

For the Board’s information, attached is a copy of a staff memorandum in response to the joint submission received by the local Residents’ Associations of the Greater New Brighton Beach Area in relation to Enforcement of the Dog Control Policy and Bylaw 2016 (refer Attachment G).

4.6 Spencerville Residents’ Association – Speeding Concerns on Lower Styx Road

For the Board’s information, attached is a copy of a staff memorandum in response to the correspondence received from the Spencerville Residents’ Association in relation to speeding concerns on Lower Styx Road (refer Attachment H).

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Waitai Coastal-Burwood Community Board Plan Monitoring Report	120
b ⇩	Waitai Coastal-Burwood Community Board - Hybris Report June 2022	132
c ⇩	Waitai Coastal-Burwood Community Board - Hybris Report July 2022	133
d ⇩	Waitai Coastal-Burwood Community Board - Queenspark Reserve - Staff Memorandum	134
e ⇩	Waitai Coastal-Burwood Community Board - Fronds Lighting - Staff Memorandum	139
f ⇩	Waitai Coastal-Burwood Community Board - New Brighton Road - Shirley Boys High School - Staff Memorandum	142
g ⇩	Waitai Coastal-Burwood Community Board - Enfocement of the Dog Control Policy and Bylaw - Staff Memorandum	147
h ⇩	Waitai Coastal-Burwood Community Board - Lower Styx Road - Speeding Concerns - Staff Memorandum	151

Signatories Ngā Kaiwaitohu

Authors

Cindy Sheppard - Community Board Advisor

Katie MacDonald - Support Officer

Emily Toase - Community Development Advisor

Rory Crawford - Community Development Advisor

Jacqui Miller - Community Recreation Advisor

Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood

Approved By

Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

7. Correspondence
Reference Te Tohutoro:	22/966088
Report of Te Pou Matua:	Cindy Sheppard, Community Board Advisor cindy.sheppard@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, General Manager Citizens and Community mary.richardson@ccc.govt.nz

Name	Subject
Steve Smith	Avondale Concerns