Akaroa Museum Advisory Committee

Agenda

 

Notice of Meeting:

An ordinary meeting of the Akaroa Museum Advisory Committee will be held on:

 

Date:                                    Wednesday 24 August 2022

Time:                                    2.30pm

Venue:                                 Akaroa Boardroom
78 Rue Lavaud, Akaroa

 

Membership

Chairperson Members

Nigel Harrison - Banks Peninsula Community Board Representative Jamie Stewart - Banks Peninsula Community Board Representative Sue Craw - Friends of the Museum (FOAM) Pam Richardson - Community Representative Linda Sunderland - Friends of the Museum (FOAM) Jymal Morgan - Onuku Rūnanga

 

18 August 2022

 

 

Liz Carter

Community Board Advisor

941 5682

liz.carter@ccc.govt.nz

www.ccc.govt.nz

 

Akaroa Museum Advisory Committee 24 August 2022

 

AKAROA MUSEUM ADVISORY COMMITTEE

 

terms of reference

 

2 December 2019

 

1.      Name of Committee

 

              The Committee will be known as the “Akaroa Museum Advisory Committee”.

 

2.      Status of Committee

 

              The Committee will be a committee of the Banks Peninsula Community Board.

 

3.      Purpose of Committee

             

The purpose of the Committee is to provide advice to the Community Board on the strategic issues facing the Museum and the matters arising from them.

 

4.     Responsibilities

             

              Responsibilities of the Committee are:

 

              —     To provide advice on the Museum’s aims, objectives and policies and its role in the community.

 

              —     To provide a local link with the Museum’s stakeholders including Friends of the Akaroa Museum, local Rūnanga and the wider community.

 

              —     To assist in obtaining local support and financial resources necessary to achieve the Museum’s aims.

 

5.      Composition of Committee

 

              —    The two Akaroa subdivision members of the Banks Peninsula Community Board

 

              —    Two representatives from the Friends of Akaroa Museum¹

 

              —    One community representative ²

 

              —    One representative from Ōnuku Rūnanga

 

              ¹  The Friends of Akaroa Museum representatives to be appointed by that group.

              ²  The position of community representative will be publicly advertised, seeking expressions of interest.

    

              In addition, a liaison member should be appointed from each of the Wairewa and Koukourārata Rūnanga, to attend meetings when matters of significance to their rohe (district) are being discussed.           

 

              The Community Board will appoint the Chairman of the Committee.

 

6.     Term of Committee

 

              The Committee will be discharged three months from the coming into office of the members of the community board, elected or appointed at, or following each triennial general election.

 

7.     Administration

             

              The Committee shall meet quarterly, or as required, and report to the Banks Peninsula Community Board following each Committee meeting.

             

              A schedule of quarterly Committee meetings will be adopted annually.

             

              As a committee of the Community Board the Committee shall be bound by the various Acts and Regulations governing the operation of a Local Authority and shall also be subject to the Council’s Standing Orders.

                 

              The Akaroa Museum Advisory Committee will be assisted by the Museum Director and Community Board support staff.

 

8.     Remuneration of Committee Members

             

              Committee members will not be eligible to claim the Council’s approved allowances for attendance at meetings.

 

 

 

 

Akaroa Museum Advisory Committee 24 August 2022

 

Part A          Matters Requiring a Council Decision

Part B          Reports for Information

Part C          Decisions Under Delegation

 

TABLE OF CONTENTS

 

C         1.       Apologies Ngā Whakapāha........................................... 6

B        2.       Declarations of Interest Ngā Whakapuaki Aronga......... 6

C         3.       Confirmation of Previous Minutes Te Whakaāe o te hui o mua............................................................................ 6

B        4.       Deputations by Appointment Ngā Huinga Whakaritenga............................................................. 6

Staff Reports

C         5.       Akaroa Museum Director's Update..................... 11

B        6.       Friends of Akaroa Museum (FOAM) - Presidents Update............................................................. 17

B        7.       Committee Members’ Exchange of Information.......... 20

 

Akaroa Museum Advisory Committee 24 August 2022

 

 

1.   Apologies Ngā Whakapāha  

At the close of the agenda no apologies had been received.

2.   Declarations of Interest Ngā Whakapuaki Aronga

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

That the minutes of the Akaroa Museum Advisory Committee meeting held on Wednesday, 25 May 2022  be confirmed (refer page 7).

4.   Deputations by Appointment Ngā Huinga Whakaritenga

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared.

Akaroa Museum Advisory Committee 24 August 2022

 

Akaroa Museum Advisory Committee

Open Minutes

 

Date:                                    Wednesday 25 May 2022

Time:                                    2.38pm

Venue:                                 Via Audio/Visual Link

 

Present

Chairperson Members

Nigel Harrison - Banks Peninsula Community Board Representative Sue Craw - Friends of the Museum (FOAM) Pam Richardson - Community Representative Linda Sunderland - Friends of the Museum (FOAM)

 

 

 

 

Liz Carter

Community Board Advisor

941 5682

liz.carter@ccc.govt.nz

www.ccc.govt.nz

 

Part A          Matters Requiring a Council Decision

Part B          Reports for Information

Part C          Decisions Under Delegation

 

 

The agenda was dealt with in the following order.

1.   Apologies Ngā Whakapāha

Part C

Committee Decision There were no apologies.

 

2.   Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Committee Resolved AMA/2022/00005 That the minutes of the Akaroa Museum Advisory Committee meeting held on Wednesday, 23 February 2022 be confirmed. Pam Richardson/Linda Sunderland                                                                 Carried

 

4.   Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

 

5.   Akaroa Museum Director's Update
	Committee Comment The Director went through the items in her report with the Committee, focusing on visitor numbers, the effects of Covid on the museum, the annual visitor survey and upcoming exhibitions. The Director reported that the museum had been successful in securing a $10,900 grant from the government’s Museum Hardship Fund.  The grant would finance two exhibitions in 2023 – Stitch-work and Survey of Banks Peninsula Photographers.
	Committee Resolved AMA/2022/00006 Part C That the Akaroa Museum Advisory Committee: 1.        Receive the information in the Museum Director’s Report Nigel Harrison/Pam Richardson                                                                              Carried

 

 

6.   Friends of Akaroa Museum (FOAM) - Presidents Update
	Committee Comments Linda Sunderland spoke to her report, also highlighting the effects Covid had, had on activities planned by FOAM.  She reported on the submission made by FOAM to the Annual Plan, the garden tour coming up in November and the Oral History project, saying the recordings for the project may go to the Alexander Turnbull Library.
	Committee Resolved AMA/2022/00007 Part B That the Akaroa Museum Advisory Committee: 1.        Receive the information in the report from the President of the Friends of Akaroa Museum Sue Craw/Pam Richardson                                                                                          Carried

 

7.   Committee Members’ Exchange of Information

Part B

Members exchanged information on the following issues and projects: ·    Takapūneke – special blessing at Matariki , Friday 24 June 2022 ·    Pigeon Bay War Memorial – 100 years old on 22 June 2022.  Small celebration will be taking place. ·    Takapūneke – recognition on local website. ·    Takapūneke – possible national reserve status

 

 

 

Meeting concluded at 3.08pm.

 

CONFIRMED THIS 24th DAY OF AUGUST 2022

 

Nigel Harrison

Chairperson

 

 

Akaroa Museum Advisory Committee 24 August 2022

 

 

5.     Akaroa Museum Director's Update
Reference / Te Tohutoro:	22/1021141
Report of / Te Pou Matua:	Lynda Wallace, Director lynda.wallace@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, GM Citizens & Community mary.richardson@ccc.govt.nz

 

 

1.   Brief Summary

1.1       The purpose of this report is to update the Akaroa Museum Advisory Committee on the recent activity at Akaroa Museum. 

 

2.   Officer Recommendations Ngā Tūtohu

That the Akaroa Museum Advisory Committee:

1.        Receive the information in the Museum Director’s Report

 

 

 

 

Attachments / Ngā Tāpirihanga

No.	Title	Page
a ⇩	Akaroa Museum Director's Update	13
b ⇩	Akaroa Museum Annual Visitor Totals	15

 

 

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
Not applicable

 

 

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002). (a)  This report contains: (i)   sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and (ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement. (b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

 

 

Signatories / Ngā Kaiwaitohu

Author	Lynda Wallace - Museum Director – Akaroa
Approved By	Blair Jackson - Director Art Gallery Mary Richardson - General Manager Citizens & Community

  

Akaroa Museum Advisory Committee 24 August 2022

 

Akaroa Museum Advisory Committee 24 August 2022

 

Akaroa Museum Advisory Committee 24 August 2022

 

 

6.     Friends of Akaroa Museum (FOAM) - Presidents Update
Reference / Te Tohutoro:	22/1100381
Report of / Te Pou Matua:	Linda Sunderland, President, Friends of Akaroa Museum
General Manager / Pouwhakarae:	Mary Richardson, GM Citizens & Community, Mary.Richardson@ccc.govt.nz

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

Correspondence has been received from:

Name	Subject
Linda Sunderland	The purpose of this report (attached) is to update the Committee on the activities and events of the Friends of Akaroa Museum.

 

2.   Officer Recommendations / Ngā Tūtohu

That the Akaroa Museum Advisory Committee:

1.        Receive the information in the report from the President of the Friends of Akaroa Museum

 

Attachments / Ngā Tāpirihanga

No.	Title	Page
a ⇩	President, Friends of Akaroa Museum Report - August 2022	18

 

 

Akaroa Museum Advisory Committee 24 August 2022

 

 

Akaroa Museum Advisory Committee 24 August 2022

 

 

7.      Committee Members’ Exchange of Information

 

This item provides an opportunity for Committee Members to update each other on recent events and/or issues of relevance and interest to the Committee.