Agenda of Waipuna Halswell-Hornby-Riccarton Community Board

Waipuna Halswell-Hornby-Riccarton Community Board

12 July 2022

Unconfirmed

Waipuna

Halswell-Hornby-Riccarton Community Board

Open Minutes

Date: Tuesday 28 June 2022

Time: 5.02pm

Venue: Rārākau: Riccarton Centre,
199 Clarence Street, Christchurch

Present

Chairperson

Members

Mike Mora

Jimmy Chen (via audio/visual link)

Catherine Chu

Gamal Fouda (via audio/visual link)

Anne Galloway

Andrei Moore

Debbie Mora (via audio/visual link)

Mark Peters

Matthew Pratt

Manager Community Governance, Halswell-Hornby-Riccarton

941 5428

matthew.pratt@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

The agenda was dealt with in the following order.

There was a moment of silence to acknowledge the victim of the recent tragedy in the Board area and their whānau.

1. Apologies / Ngā Whakapāha

Part C

Community Board Resolved HHRB/2022/00058

That the apologies received from Helen Broughton for absence and from Catherine Chu for early departure, be accepted.

Mark Peters/Anne Galloway Carried

2. Declarations of Interest / Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes / Te Whakaāe o te hui o mua

Part C

Community Board Resolved HHRB/2022/00059

That the minutes of the Waipuna Halswell-Hornby-Riccarton Community Board meeting held on Tuesday, 14 June 2022 be confirmed.

Mark Peters/Gamal Fouda Carried

4. Public Forum / Te Huinga Whānui

Part B

4.1

Riccarton Racecourse

Bob Shearing, Christchurch Racecourse Trust, and Tim Mills, Christchurch Racecourse Trust and Canterbury Jockey Club, provided an update to the Board on significant projects at Riccarton Racecourse. Mr Shearing outlined the history of horse racing in Christchurch including the setting aside of land at Riccarton for a racecourse by act of Parliament in 1878.

A new synthetic racetrack (Polytrack, mix of sand, rubber, polyester fibre, and wax) was installed in 2021 with government funding assistance and was first used at a race meeting in May 2022. The track will allow 31 race meetings to be held this year (compared to the 20 meetings held in 2020/21) increasing the sporting and business opportunities for stakeholders.

Mr Mills advised that it is proposed that the original Grand National Stand built in 1922 and badly damaged in the 2010/11 earthquake sequence be demolished. The building is no longer fit for purpose and the cost for repair and strengthening is prohibitive. The site will be redeveloped.

After questions from members, the Chairperson thanked Messrs Shearing and Mills for their presentation.

Attachments

a Riccarton Racecourse Presentation

4.2 Matariki Fun Day

Marc Duff, Greater Hornby Residents' Association, addressed the Board regarding the very successful Matariki Fun Day held at South Hornby School on Saturday 18 June 2022 and showed a series of photographs of the event.

Mr Duff thanked the Board for its grant towards the event and Council staff for their assistance in its running.

After questions from members, the Chairperson thanked Mr Duff for his presentation.

4.3 Proposal for Parking Restrictions on Gilberthorpes and Waterloo Roads

Ross Houliston, Greater Hornby Residents’ Association, spoke to the Board and advised that planned housing intensification is expected to create parking pressure in Gilberthorpes and Waterloo Roads. The Association would like to see parking restrictions put in place on portions of both roads (Gilberthorpes Road from Gregory Avenue to the Railway line and Waterloo Road from the Railway line to Kyle Park) to address this.

Mr Houliston presented a map marked to show the stretches of road where the Association would like to see restrictions put in place. It suggests a 240 minute parking restriction along these stretches with the exception of a 30 minute parking space between the entrance of 4 Gilberthorpes Road and the bus stop, to be reserved for Police to monitor the nearby intersection. Mr Houliston said the purpose of the restrictions is to ensure sufficient parking is available for the Filipino and Samoan Church congregations.

Mr Houliston also thanked the Board for its grant towards new signage at Denton Park.

After questions from members, the Chairperson thanked Mr Houliston for his presentation.

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Refers the Greater Hornby Residents’ Association’s proposal for parking restrictions on Gilberthorpes Road (from Gregory Avenue to the Railway line) and Waterloo Road (from the Railway line to Kyle Park) to staff and requests that the proposal be investigated and advice be provided to the Board.

Attachments

a Proposal for Parking Restrictions on Gilberthorpes and Waterloo Roads Presentation

4.4 Halswell Junction Road Signage

Greg Olive, local resident, addressed the Board regarding advanced directional signage on Halswell Junction Road. Mr Olive referred to a staff memorandum to the Board in 2021 that indicated that the distance from the intersection to the sign is approximately 80 metres and is in compliance with the Manual of Traffic Signs and Markings and is a Permitted Activity in the Christchurch District Plan.

Mr Olive disputes the distance between the intersection and the sign and contends that it is only 65 or 70 metres and therefore does it not comply with the Manual or the District Plan.

Mr Olive further said he considers the sign is too large for the environment.

After questions from members, the Chairperson thanked Mr Olive for his presentation.

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Requests that staff confer with Waka Kotahi and advise the Board on whether the Advanced Directional sign on Halswell Junction Road complies with all relevant technical standards for signage on an Arterial Road with a speed limit of 50 kilometres per hour, in particular in terms of its distance from the intersection with John Paterson Drive.

5. Deputations by Appointment / Ngā Huinga Whakaritenga

Part B

5.1 Richmond Avenue - Options to reduce traffic speed while entering the Knightstream subdivision report

Greg Olive, local resident, addressed the Board regarding the Richmond Avenue - Options to reduce traffic speed while entering the Knightstream subdivision report (Item 8 of these minutes refers).

Mr Olive said he considers that the measures proposed in the report will be inadequate to control speed on Richmond Avenue and that the proposals are based on outdated speed data, noting that since the last speed survey was done people will have become familiar with the road treatments. He would like to see a new speed survey and safety audit undertaken.

Mr Olive said he is concerned that the officer recommendations do not take into account future land use.

The Chairperson thanked Mr Olive for his presentation.

Catherine Chu left the meeting at 5.45pm.

	5.2 Richmond Avenue - Options to reduce traffic speed while entering the Knightstream subdivision report
	Anna Jessup, local resident, addressed the Board regarding the Richmond Avenue - Options to reduce traffic speed while entering the Knightstream subdivision report (Item 8 of these minutes refers). Ms Jessup said that she is concerned that John Paterson Drive/Richmond Avenue speed concerns have been misrepresented as community concerns rather than the concerns of individuals. Ms Jessup said that she and other residents consider that too much staff and Board time has been spent on this intersection despite Traffic Engineers' advice that there are no significant speed concerns. This time is at the expense of attention to other matters that affect the wider community. Ms Jessup considers that the status quo should be maintained and no further measures implemented given that expert advice is that when compared to other areas in the city where crashes are occurring this is not an area where safety measures are required. Ms Jessup further advised that she does not consider that any funds from the Board’s Discretionary Response Fund should be used towards further treatments on Richmond Avenue as she believes that this fund should be used for the benefit of a cross section of the community in the whole Board area rather than for a few people. The Chairperson thanked Ms Jessup for her presentation.
8. Richmond Avenue - Options to reduce traffic speed while entering the Knightstream subdivision
	Board Comment Staff in attendance spoke to the accompanying report. The Board also took into consideration the deputations from Greg Olive and Anna Jessup (Items 5.1 and 5.2 of these minutes refers). The Board agreed that the recommend treatments should be installed to assist in the reduction of speed in the area at the northern end of the subdivision immediately after the change in speed limit but considered that monitoring should be undertaken six months after installation to assess effectiveness of the measures.
	Officer Recommendations Ngā Tūtohu That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Approves that a flush median be painted along Richmond Avenue at the entry to the Knightstream subdivision in accordance with Attachment A as shown in the officer's report on the meeting agenda. 2. Approves that a short section of the carriageway on Richmond Avenue at the entry to the Knightstream subdivision is painted red with a “40” road marking as shown in Attachment A to the officer's report on the meeting agenda. 3. Approves that gated “vertical alignment hump” signs (PW39) are installed near the existing speed table at the Richmond Avenue /John Paterson Drive intersection.
	Community Board Resolved HHRB/2022/00060 Part C That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Approves that a flush median be painted along Richmond Avenue at the entry to the Knightstream subdivision in accordance with Attachment A as shown in the officer's report on the meeting agenda. 2. Approves that a short section of the carriageway on Richmond Avenue at the entry to the Knightstream subdivision is painted red with a “40” road marking as shown in Attachment A to the officer's report on the meeting agenda. 3. Approves that gated “vertical alignment hump” signs (PW39) are installed near the existing speed table at the Richmond Avenue /John Paterson Drive intersection. 4. Requests that staff undertake a speed survey six months after the installation of the treatments referred to in 1., 2., and 3. and provide the results of the survey to the Board for consideration. The division was declared carried* by 4 votes to 1 vote the voting being as follows:* *For:* Mike Mora, Gamal Fouda, Debbie Mora and Mark Peters *Against:* Anne Galloway *Abstained:* Jimmy Chen and Andrei Moore Debbie Mora/Mark Peters Carried

6. Presentation of Petitions / Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Proposed Road Names - 25 Milns Road

Community Board Resolved HHRB/2022/00061 (Original Officer Recommendations accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves the following new road names for 25 Milns Road (RMA/2021/2562).

a. Road 1 - Mary Quinn Avenue

b. Road 2 - Winifred Avenue

Debbie Mora/Andrei Moore Carried

9. Waipuna Halswell-Hornby-Riccarton Community Board: Eight 2021/22 Discretionary Response Fund Applications

Community Board Resolved HHRB/2022/00062 (Original Officer Recommendations accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves a grant of $14,350 from its 2021/22 Discretionary Response Fund to Riccarton Community Garden and Pātaka Trust for the Riccarton Community Garden Uplift and Pātaka Trust Operational Costs.

2. Approves a grant of $4,000 from its 2021/22 Discretionary Response Fund to Halswell Scouts Group towards insurance for the Halswell Scout Group building and equipment, uniform costs and first aid training for volunteer kaiārahi/leaders.

3. Approves a grant of $3,000 from its 2021/22 Discretionary Response Fund to Hornby Toy Library for the wages of the Library Coordinator.

4. Approves a grant of $3,125 from its 2021/22 Discretionary Response Fund to Hornby Community Patrols Incorporated towards volunteer recognition, communications and insurance.

5. Approves a grant of $3,044 from its 2021/22 Discretionary Response Fund to Halswell Residents' Association Incorporated for the ANZAC Day Commemorations, Administration and Community engagement project.

6. Approves a grant of $3,000 from its 2021/22 Discretionary Response Fund to Halswell Playcentre towards Rent.

7. Approves a grant of $2,000 from its 2021/22 Discretionary Response Fund to SHARP Trust for the Halswell Holiday Programme.

8. Approves a grant of $1,000 from its 2021/22 Discretionary Response Fund to St Mark's Retired People's Fellowship towards the monthly outings project.

Andrei Moore/Mark Peters Carried

10. Elected Members’ Information Exchange

Part B

Board members exchanged information on the following:

· It was clarified that in addition to the regular maintenance programme for gutter clearance, customer service requests should be lodged where blocked gutters or drains are observed.

· It was suggested that consideration could be given to the relocation of the Automated External Defibrillators at Council facilities on the outside of buildings for better accessibility.

· There is ongoing concern regarding anti-social driving behaviour.

· The need for a community safety meeting for the Hornby area was discussed.

· The Templeton Residents' Association held a successful Matariki event.

· The Sockburn paddling pool fence is to be repaired and the demolition of the paddling pool is awaited.

· A member attended the recent Greater Hornby Residents' Association meeting and referred staff to the Chairperson's report presented at the meeting.

· Tīrama Mai Lighting Festival is currently on display in Central Christchurch until 3 July 2022.

· Ngā Puna Wai hosted the Primary Schools Cross Country Championships last week and proved to be an excellent venue.

· Temporary traffic counters have been installed on Marshs Road, Halswell.

· Last week the Council adopted its Annual Plan 2022/23.

· Public consultation on the Te Kaha multi-use arena budget is underway and closes on 5 July 2022.

· A joint Waimāero Fendalton-Waimairi-Harewood Community Board and Waipuna Halswell-Hornby-Riccarton meeting regarding the Christchurch Regeneration Acceleration Fund Programme will be held on Monday 4 July 2022.

· Advice on the installation of closed circuit cameras at the Halswell Quarry carpark is still awaited.

· It was noted that Board members are not always receiving notices of upcoming road closures in the Board area.

· The new Halswell Rugby League Club was recently opened and is a great facility.

· Staff advice is still awaited regarding the Board request for investigation of additional speed signage throughout the Longhurst subdivision.

10.1 Lighting of the walkway on Greenaway Park, Longhurst

It was noted that the walkway on Greenaway Park, Longhurst is well used by residents for access but as it is not well lit, is often not used during the hours of darkness due to safety concerns.

The Board agreed to request staff advice on possible lighting of the walkway across Greenaway Park, Longhurst.

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Requests staff advice on possible lighting of the walkway across Greenaway Park, Longhurst.

Attachments

a Elected Members' Information Exchange - Greenaway Park, Longhurst photos

10.2 Parking at Aidanfield Drive/Donovan Place

The Board noted there are concerns about car parking in the vicinity of the Aidanfield Drive and Donovan Place intersection and at the first bend on Donovan Place, that can obscure visibility.

The Board agreed to request staff investigate parking in the vicinity of the Aidanfield Drive and Donovan Place intersection and the first bend on Donovan Place, and provide advice on possible parking restrictions.

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Requests staff investigate parking in the vicinity of the Aidanfield Drive and Donovan Place intersection and the first bend on Donovan Place, and provide advice on possible parking restrictions.

Attachments

a Elected Members' Information Exchange - Aidanfield Drive and Donovan Place photos

Debbie Mora left the meeting at 6.42pm.

Meeting concluded at 7.05pm.

CONFIRMED THIS 12TH DAY OF JULY 2022

Mike Mora

Chairperson

Waipuna Halswell-Hornby-Riccarton Community Board

12 July 2022

9. Proposed Road Names - 26 Glovers Road
Reference / Te Tohutoro:	22/651148
Report of / Te Pou Matua:	Paul Lowe, Manager Resource Consents, Paul.Lowe@ccc.govt.nz
General Manager / Pouwhakarae:	Jane Davis, General Manager Infrastructure Planning & Regulatory Services, Jane.Davis@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to approve the proposed road names at 26 Glovers Road, Halswell.

1.2 The report is staff generated resulting from a naming request received from the subdivision developer.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves the following new road and lane names for 26 Glovers Road (RMA/2021/199).

a. Road 1 - Pitcaithly Street

b. Road 2 - Kurashiki Street

c. Road 3 - Ned Place

d. Road 4 - Miles Street

e. Road 5 - Seattle Street

f. Road 6 - Adelaide Close

g. Road 7 - Hean Road

h. Lane 1 - Riroriro Lane

i. Lane 2 - Piopio Lane

j. Lane 3 - Oakvale Lane

3. Detail Te Whakamahuki

Introduction Te Whakatkinga

3.1 Road naming requests have been submitted by Davie Lovell-Smith Ltd on behalf of the developer for the subdivision of 26 Glovers Road (RMA/2021/199). A preferred name and alternative names, have been put forward by the developer for each road and lane.

3.2 The recommended road names have been checked against existing road names in Christchurch and bordering districts, for duplication, alternative spelling, or other similarities in spelling or pronunciation to avoid the potential for confusion. The proposed names are considered sufficiently different to existing road names.

3.3 The recommended road names have been checked against the Council’s Roads and Right-of-Way Naming Policy dated 2 November 1993 and are considered to be consistent with this policy except as outlined below.

3.4 The recommended road names have also been checked against the Australia and New Zealand Standard AS/NZA 4819:2011 Rural and Urban Addressing. The names are considered to be consistent with the Standard unless otherwise stated below.

3.5 Under the Roads and Right-of-Way Naming Policy, the names considered must be requested by the developer. There is not an ability to consider alternative names without first checking whether there are any duplications or similarities with other road and right-of-way names.

3.6 Consultation has been undertaken with Land Information New Zealand who have raised no concerns with the proposed road names.

3.7 The names requested have been accompanied by an explanation of the background to the names, which is summarised below, along with correspondence with the applicant.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.8 The decisions in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.9 The level of significance was determined by the number of people affected and/or with an interest.

3.10 Council’s Senior Advisor Treaty Relationships has been consulted and has raised no concerns with the suitability of the proposed Te Reo Māori names as set out below.

3.11 Due to the assessment of low significance, no further community engagement and consultation is required.

Proposed Names

3.12 The proposed roads are shown in Attachment A

3.13 The proposed road names are themed for local history, both for the surrounding land and the Halswell Quarry, and for native fauna. Also for Christchurch’s sister cities as they are represented at Halswell Quarry Park nearby.

3.14 Note: Whites Tramway Road and Comer Street are both continuations of roads recently named in the adjacent development, River Stone.

3.15 Road 1 - Preferred name: Pitcaithly Street

3.16 Pitcaithly and Co purchased the Halswell Quarry in 1899. The quarry supplied stone for the Sign of the Takahe, the Robert McDougall Gallery and some Dunedin buildings during their tenure. The quarry was made into a public company during their ownership, and was sold to the Christchurch City Council in 1925. R Pitcaithly was also a member of the Halswell Road Board in the early 1900’s

3.17 Road 2 - Preferred name: Kurashiki Street

3.18 Kurashiki, Japan, is one of Christchurch’s sister cities. Halswell Quarry is known for the sister city gardens, and naming the streets after the sister cities strengthens the areas connection to the sister cities.

3.19 Road 3 - Preferred name: Ned Place

3.20 Ned Paterson was Quarry Manager of Halswell Quarry from 1901 to 1938. Paterson House in the Quarry Park is named after Ned Paterson. Ned worked under owners R Pitcaithly and Son (1899 -1925) and Christchurch City Council from 1925 to his retirement in 1938. Under Ned’s watch the quarry development increased significantly from an annual output circa 10,000m³ to an output of circa 30,000m³.

3.21 Road 4 - Preferred name: Miles Street

3.22 Grosvenor Miles (1822 - 1865) partnered with William Britten and William White as quarry founders from 1864 until William Britten purchased the partnership post his death. Miles was very active in the formation of the Mechanics Institute, and also the treasurer of the Musical Union, the Canterbury Horticultural Society, and the Christchurch Gas Company in the late 1860s.

3.23 Road 5 - Preferred name: Seattle Street

3.24 Seattle, USA, is one of Christchurch’s sister cities. Halswell Quarry is known for the sister city gardens, and naming the streets after the sister cities strengthens the areas connection to the sister cities.

3.25 Road 6 - Preferred name: Adelaide Close

3.26 Adelaide, Australia, is one of Christchurch’s sister cities. Halswell Quarry is known for the sister city gardens, and naming the streets after the sister cities strengthens the areas connection to the sister cities.

3.27 Road 7 - Preferred name: Hean Road

3.28 Victor Hean (1901-1979) designed the former Halswell Quarry Manager’s house in Halswell Quarry. The house was built in 1926-1927. Hean was Christchurch City Council’s architect at the time he designed the house. During his time at Christchurch City Council he was responsible for designing many other Christchurch notable buildings, such as Edmonds' Band Rotunda and the MED Building on Manchester Street. He was also a member of the Government Architect’s Office, a technical advisor to the Royal Commission after the Ballantynes Fire, and was involved with state housing.

3.29 Lane 1 - Preferred name: Riroriro Lane

3.30 Riroriro is a native New Zealand bird part of the Acanthizidae bird family. Also known as grey warbler. Its natural habitat is temperate forests.

3.31 Lane 2 - Preferred name: Piopio Lane

3.32 A now extinct bird that use to inhabit the forest margins and riverbanks of the area. Piopios are part of the Oriolidae family of birds being the Old World family of passerine birds. Passerine birds are also known as songbirds, with the Piopio is particularly known to mimic calls of other birds.

3.33 Lane 3 - Preferred name: Oakvale Lane

3.34 Oakvale Farm Limited, has been the naming entity of this land for circa 20 years. It reflects the large Oak trees that have been established in the area (such as Halswell Domain).

Alternative Names

3.35 Miocene Street - The Miocene period is when the Halswell Quarry Stone was formed, via volcanic activity at Lyttelton and Diamond Harbour. The Miocene period was 23 million to 5.3 million years ago.

3.36 Scoria Street - Scoria is a type of pyroclastic rock containing empty cavities. This is found in the geology that makes up the rock profile of Halswell Quarry.

3.37 Columnar Street - There was two main types of stone that came out of Halswell Quarry. One being Olivine Hawaiite (which is more commonly called Halswell Stone) and Columnar Basalt. There were significant amounts of Columnar Basalt excavated from the quarry. The Columnar basalt was often crushed and used as road metal in roads around Christchurch.

3.38 Hawaiite Street - Olivine Hawaiite is a type of rock that was quarried at Halswell Quarry. It is commonly known as Halswell Stone or less commonly known as Olivine Basalt. Many of Christchurch’s early buildings were built out of Olivine Hawaiite, such as the Christchurch Provincial Chambers. Naming the road after Hawaiite, would signified the importance of this stone to the local region.

3.39 Basanite Street - Basanite is an igneous, volcanic rock that is also found in the Port Hills. It is composed mostly of feldspathoids, pyroxenes, olivine, and plagioclase and forms from magma low in silica and enriched in alkali metal oxides that solidifies rapidly close to the Earth's surface.

3.40 Gansu Street - Gansu, China, is one of Christchurch’s sister cities. Halswell Quarry is known for the sister city gardens, and naming the streets after the sister cities strengthens the areas connection to the sister cities.

3.41 Wuhan Street - Wuhan, China, is one of Christchurch’s sister cities. Halswell Quarry is known for the sister city gardens, and naming the streets after the sister cities strengthens the areas connection to the sister cities.

3.42 Songpa Street - Songpa-Gu, South Korea is one of Christchurch’s sister cities. Halswell Quarry is known for the sister city gardens, and naming the streets after the sister cities strengthens the areas connection to the sister cities.

Note: Gu means district and has been left off the proposed name as hyphens are not acceptable under the addressing standard.

3.43 Tuka Street - Tuka is the Kai Tahu dialect for Tunga, a Te Reo Māori word for huhu grub. The huhu beetle, Prionoplus reticularis, is a longhorn beetle endemic to New Zealand. The larval and adult forms are commonly referred to as the huhu grub and huhu beetle, respectively.

3.44 Tonge Street - Tonge was an early owner of the subdivision land, circa 1902.

3.45 Cabbage Street - William “Cabbage” Wilson, was Christchurch’s first mayor. He has significant links to the Halswell area, being an owner of the quarry between 1872 and 1886. William was a politician and nurseryman. He was known as “Cabbage” because he used to wear a hat made out of cabbage.

3.46 Note: If any alternative name is chosen the appropriate road type will be used.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	RMA/2021/199 - Proposed Plan - 26 Glovers Road	28

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Leashelle Miller - Planning Technician

Paul Lowe - Manager Resource Consents

Approved By

John Higgins - Head of Planning & Consents

Jane Davis - General Manager Infrastructure, Planning & Regulatory Services

Waipuna Halswell-Hornby-Riccarton Community Board

12 July 2022

10. Fyfe Road, Wigram - Proposed No Stopping Restrictions
Reference / Te Tohutoro:	21/1213692
Report of / Te Pou Matua:	Barry Hayes, Traffic Engineer, barry.hayes@ccc.govt.nz
General Manager / Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning and Regulatory Services, jane.davis@ccc.govt.nz

1. Purpose of the Report / Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to approve No Stopping Restrictions on Fyfe Road and Sioux Avenue in Wigram, as indicated in Attachment A. A location plan of the site is shown in Attachment B and site photos are shown in Attachment C.

1.2 This report is staff generated in response to requests from local residents who have concerns relating to parking activity on these streets which block access to driveways and cause safety risks to pedestrians using crossing facilities.

1.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

1.4 The community engagement and consultation outlined in this report reflect the assessment.

1.5 These measures have been requested to:

· Improve the visibility splay for drivers turning out of Fyfe Road onto Sioux Avenue.

· Assist larger vehicles such as rubbish trucks, delivery and emergency vehicles to turn in and out of intersection safely.

· Ensure pedestrians are seen as they wait to cross at the intersection.

· Ensure residents can turn in and out of their driveways more easily.

2. Officer Recommendations / Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

Sioux Avenue

1. Approves that the stopping of vehicles be prohibited at any time on the north west side of Sioux Avenue commencing at a point 15 metres south west of its intersection with Fyfe Road and extending in a north easterly direction for a distance of 37 metres.

2. Approves that the stopping of vehicles be prohibited at any time on the south east side of Sioux Avenue commencing at its intersection with Fyfe Road and extending in a north easterly direction for a distance of 14 metres.

3. Approves that the stopping of vehicles be prohibited at any time on the south east side of Sioux Avenue commencing at its intersection with Fyfe Road and extending in a south westerly direction for a distance of 15 metres.

Fyfe Road

4. Approves that the stopping of vehicles be prohibited at any time on the south west side of Fyfe Road commencing at its intersection with Sioux Avenue and extending in a south easterly direction for a distance of 25 metres.

5. Approves that the stopping of vehicles be prohibited at any time on the north east side of Fyfe Road commencing at its intersection with Sioux Avenue and extending in a south easterly direction for a distance of 31 metres.

General

6. Approves that these resolutions take effect when the road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

7. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 1-5 above.

3. Reason for Report Recommendations / Ngā Take mō te Whakatau

3.1 Concerns have been raised by local residents relating to parking activity on these streets which block sight lines between drivers and pedestrians waiting to cross, as well as turning space being constrained to access driveways.

3.2 The recommendations will improve safety by maintaining good sight lines at crossing points and increase turning space at driveways.

4. Alternative Options Considered / Ētahi atu Kōwhiringa

Maintain the status quo

4.1 The advantages of this option include:

4.1.1 Retains ten on-street parking spaces on Fyfe Road and Sioux Avenue.

4.2 The disadvantages of the option include:

4.2.1 Does not address the resident concerns over blocked sight lines between drivers and waiting pedestrians, as well as constraints to access to resident driveways.

5. Detail / Te Whakamahuki

5.1 Local residents contacted staff to raise concerns about inconsiderate parking that takes place on Fyfe Road and Sioux Avenue in Wigram. At various times of the day drivers parked close to the existing crossing points which obstructed the view between waiting pedestrians and approaching drivers. Residents also referred to parked vehicles constraining turning movements in and out of driveways on Fyfe Road.

5.2 Staff met one of the local residents to understand the issues first hand. At the time a large vehicle was parked opposite one of the driveways and the resident demonstrated the difficulties turning in and out. Staff also visited the site during the weekend and noticed parking taking place near the crossing points.

5.3 Furthermore, the proposed restrictions are situated at locations which are important for larger service vehicles (eg rubbish trucks, deliveries and emergency vehicles) to turn without needing to drive over the centre line of Fyfe Road and face opposing drivers.

5.4 The recommendations in this report will help achieve the desired community outcome of improving safety at the crossing points as well as assisting turning manoeuvres near driveways and at the intersection.

5.5 Approval is required by the Waipuna/Halswell-Hornby-Riccarton Community Board.

5.6 If approved, the recommendations will be implemented within this financial year.

Community Views and Preferences

5.7 Affected property owners and tenants based at 62-76 Sioux Avenue, 1-3 Fyfe Road and 10-16 Gallaghan Avenue were advised of the proposal by letter and invited to comment. The original proposal was as per Attachment A, though in addition, included a 6 metre long section on the south west side of Fyfe Road adjacent to the driveway to 66 Fyfe Road and outside 14 Gallaghan Avenue. This had been requested by the resident at 66, as part of his concerns regarding turning in and out of his driveway.

5.8 One submission was received from resident at 14 Gallaghan Avenue which supported the majority of the proposal, but objected to the additional length of no stopping referred to in the previous section. The resident does have some parking on-site though already has no stopping restrictions around the majority of his property frontage. The additional length of no stopping would be close to this resident’s front door and cause considerable inconvenience, especially since parking would be displaced by the rest of the proposal.

5.9 Staff analysed this objection and considered the concern to be reasonable and amended the proposal to exclude the short length outside the submitter’s property.

5.10 Consequently, staff are recommending the proposal as shown in Attachment A, which is considered to result in the benefits already identified and meets the concerns of the majority of residents that are requesting changes to be carried out.

5.11 The Team Leader Parking Compliance supports the preferred option.

6. Policy Framework Implications / Ngā Hīraunga ā- Kaupapa here

Strategic Alignment /Te Rautaki Tīaroaro

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Transport

· Level of Service: 10.5.1 Limit deaths and serious injury crashes per capita for cyclists and pedestrians - ≤ 12 crashes per 100,000 residents

Policy Consistency / Te Whai Kaupapa here

6.3 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

Impact on Mana Whenua / Ngā Whai Take Mana Whenua

6.4 The effects of this proposal upon Mana Whenua are expected to be insignificant.

Climate Change Impact Considerations / Ngā Whai Whakaaro mā te Āhuarangi

6.5 This proposal does not have any significant effect upon carbon emissions and Climate Change.

Accessibility Considerations / Ngā Whai Whakaaro mā te Hunga Hauā

6.6 The effects of this proposal upon accessibility are expected to be insignificant.

7. Resource Implications / Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1 Cost to Implement – approximately $200 for the provision of line markings and $750 for producing the report.

7.2 Maintenance/Ongoing costs – approximately $200/year.

7.3 Funding Source –Traffic Operations Signs and Markings budget (installation)/existing Transport maintenance budgets for ongoing maintenance.

Other

7.4 None identified.

8. Legal Implications / Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

8.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

8.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.4 There is a legal context, issue or implication relevant to this decision.

8.5 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in sections 8.1 – 8.3.

9. Risk Management Implications / Ngā Hīraunga Tūraru

9.1 Not applicable.

Attachments / Ngā Tāpirihanga

No.	Title	Page
a ⇩	Site Plan Fyfe Road No stopping restrictions	34
b ⇩	Location Plan Fyfe Road	35
c ⇩	Site photos Fyfe Road	36

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Barry Hayes - Senior Traffic Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Acting Manager Operations (Transport)

Lynette Ellis - Head of Transport & Waste Management

Waipuna Halswell-Hornby-Riccarton Community Board

12 July 2022

11. Ruapuna Park- Canterbury Car Club request for approval to construct asphalt sufacing and landscaping
Reference / Te Tohutoro:	22/679785
Report of / Te Pou Matua:	Felix Dawson, Leasing Consultant, Felix.R.Dawson@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens and Community, Mary.Richardson@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to consider the request from Canterbury Car Club (the Lessee) at Ruapuna Park for the construction of two asphalt areas within the lease area.

1.2 The Lessee wants to develop two asphalt areas for activities associated with the permitted use. One area is an additional carpark and permanent location for motorcycle training, the other area is for a permanent Motorkhana course.

1.3 This report recommends approving the proposed structures as they will enhance and improve the activities of the Lessee. The report also recommends authority be delegated to the Head of Parks to approve a planting plan.

1.4 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by an assessment of the number of people affected, the level of impact on those affected and the cost to Council.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves the construction of asphalt areas B and C as shown on the plan attached to the report on the meeting agenda (Attachment A) subject to the meeting of all compliance requirements particularly in regard to the Building Act 2004 and the Resource Management Act 1991.

2. Delegates authority to the Head of Parks to approve a planting plan for the lease area as a whole.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 This report recommends approving the construction of two asphalt areas within the Ruapuna Reserve and also provides authority for Parks staff to approve a landscaping/planting plan by the Lessee.

3.2 The advantages of the asphalt areas

Area C:

· provides improved public parking at times of peak park use

· improves on-site traffic management

· improves the facility for wider community benefit

· provides a designated area for motorcycle training

Area B

· Provides designated area for popular Motorkhana. This enables improved course set up because it is not limited to repeated daily setup.

· Designated area for Motorkhana provides increased opportunity for use by general community.

3.3 The disadvantages of the asphalt areas is that it reduces the green space area on the Reserve. This reduction of green space will be off-set by the development of a planting plan by the Lessee.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Do not approve construction - not favoured as does not assist improvement and use options for the facility.

4.2 Alternative option for surface covering considered and discounted as not suitable for proposed use.

5. Detail Te Whakamahuki

The Property

5.1 The Council own the property known as Ruapuna Park (shown in red below) and located at 107 and 79 Hasketts Road. The property is described as Lot 1 DP 323836, C/T 96202 and is held as Recreation Reserve under the Reserves Act 1977.

5.2 Ruapuna Park includes the Ruapuna Motorsport Park leased by the Council to the Canterbury Car Club and run as a permanent motor racing circuit. It also includes the Ruapuna Speedway leased by the Council to the Christchurch Speedway Association and run as speedway club (refer figure 1 below).

Figure 1 - Ruapuna Reserve

Ruapuna Motorsport Park-The Canterbury Car Club

5.3 The Canterbury Car Club (TCCC) was established in 1948. It manages and runs the motor sport park with a range of annual circuit motor racing events that include Speed Festival, Classic Super Weekend, South Island Endurance series, drift events, Race School, supercar experiences, Drag Racing and motor cycle racing. Regular club days are held for members with various activities including monthly ‘Motorkhana’.

Motorkhana: involves driving a marked course undertaking various driving manoeuvres. It includes reversing into tight parking areas, other precision parking and difficult cornering. The drive is run at a relatively low speed, timed and judged on quality of driving. It encourages the development of driving skills, is popular with club members with a diverse range of participants including many as young as 14 year and is a way of developing better driving skills. It is currently run on the main track itself with a course set up each day using cones.

5.4 The Council lease to TCCC provides that it may sub lease parts of the site for other activities that enhance or promote the permitted use for motorsport activities. There are several Lessees with motorcycle training being one. This is run by a registered motorcycle trainer provider providing beginners to advanced training, ACC ‘Ride Forever’ training and NZTA certification for the initial skills test element of a motorcycle licence. Motorcycle training is currently undertaken on the general car park area shown A on the plan below.

Request to construct additional asphalt areas.

5.5 TCCC have made a request approval to construct two areas of asphalt marked A and B on figure 2 below.

Figure 2

5.6 Area C is around 550sqm and is a proposed additional car parking space to provide improved parking at times of peak use. It will also provide an area that will enable the motorcycle training school to operate on a five day a week basis. The current location is located close to the pit area and operation centre and is restricted in that it can’t be used when event or activities are using the track. Even when events are being held occasionally, activity or movement around the coned off school location can disrupt training particularly for beginners.

Area B is around 500sqm and is proposed for a permanent Motorkhana site. A specific area would enable the course to be permanently marked with less cones required for each event less set up time for club members and the opportunity to develop a more challenging and interesting course.

Carbon Footprint assessment - Proposed landscaping

5.7 TCCC are in the early stages of developing a plan to reduce the carbon footprint with a goal of carbon neutrality by 2027. This includes reduction of waste, increased use of electric cars and a planting programme involving and annual planting programme. The club is seeking the advice and support of the Parks Unit in developing and approving a planting plan.

Community Views and Preferences

5.8 The proposed asphalt areas are located within a large fenced and treed site. The only affected neighbour is the Christchurch Speedway Association who have provided support for the proposal. There is minimal impact on the community and on that basis a formal engagement process to seek community views has not been undertaken. Staff consider that this level of engagement is in proportion to the significance of the decision.

5.9 The decision affects the following wards/Community Board areas:

5.9.1 Waipuna Halswell-Hornby-Riccarton Community Board

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 This report supports the Council's Long Term Plan (2021 - 2031):

6.1.1 Activity: Recreation, Sports, Community Arts and Events

· Level of Service: 7.0.3.2 Support citizen and partner organisations to develop, promote and deliver recreation and sport in Christchurch - 80% satisfaction with the quality of Council recreation and sport support.

Policy Consistency Te Whai Kaupapa here

6.2 The decision is consistent with the following strategies:

· Safer Christchurch Strategy-2016-2021;

· Recreation and Sport -2002.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.3 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture and traditions.

6.4 The proposal was forwarded to Mahaanui Kurataio (MKT). No concerns have been raised.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.5 The Club recognise the carbon footprint issues associated with club activity. A plan to reach carbon neutrality is being prepared.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.6 No accessibility issues arise as a consequence of this proposal.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1 Cost to Implement - nil

7.2 Maintenance/Ongoing costs - nil

7.3 Funding Source – not relevant

Other / He mea anō

7.4 There are no other resource implications.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1 Clause 6 of the lease to Canterbury Car Club requires lessor approval for erection of structures. Proposed asphalt areas are considered to be structures.

8.2 Delegations - Reserves (Part D-Sub Part 1-Community Boards). General Authority to Community Board to “administer and enforce the terms and conditions of leases…”

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.3 Local Government Act 2002- Decision Making including consideration of community views.

8.4 This report has not been reviewed by legal services.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There is a risk that local residents will have concerns that the proposed additions will lead to increased noise and activity.

9.2 The risk of noise is considered low given the activities proposed for the area. Increased general activity could occur over time but would not be beyond the scale of reasonable use of the site. It is therefore considered low risk.

Attachments / Ngā Tāpirihanga

No.	Title	Page
a ⇩	Ruapuna - Canterbury Car Club- proposed new asphalt areas	43

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Felix Dawson - Leasing Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizens & Community

Waipuna Halswell-Hornby-Riccarton Community Board

12 July 2022

12. Waipuna Halswell-Hornby-Riccarton Community Board Meeting Schedule 2022
Reference / Te Tohutoro:	22/785530
Report of / Te Pou Matua:	Faye Collins – Community Board Adviser faye.collins@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson – General Manager Citizens and Community mary.richardson@ccc.govt.nz

1. Purpose of the Report / Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider approving a revised ordinary meetings arrangement for the period 18 July to 30 October 2022 only as 2022 is a triennial election year.

1.2 The decision/s in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2. Officer Recommendations / Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Adopts the following schedule of Ordinary Meetings for the balance of the Board’s term:

Date

Time

Location

Tuesday 16 August 2022

5pm

Horoeka Room, Rārākau: Riccarton Centre,

199 Clarence Street, Christchurch

Tuesday 20 September 2022

5pm

Horoeka Room, Rārākau: Riccarton Centre,

199 Clarence Street, Christchurch

2. Notes the holding of Board briefings and/or workshops will be held either on the first Tuesday of the month where possible, or the Tuesday following the scheduled Board meetings, at various locations within the Halswell, Hornby and Riccarton Wards.

3. Reason for Report Recommendations / Ngā Take mō te Whakatau

3.1 In order that the business of the Board can be conducted in an orderly manner, and to allow for public notification of meetings to be given in compliance with the Local Government Official Information and meetings Act 1987 (LGOIMA), the Board adopted a schedule of meetings at its meeting on 30 November 2021.

The Board approved scheduling community board meetings approximately twice monthly, to be held at 5pm in the Horoeka Room, Rārākau Riccarton Centre, 199 Clarence Street, Riccarton. Board briefings were scheduled to be held as required on Tuesday, at 5pm, in a week when a formal Board meeting is not scheduled.

3.2 There has been some recent discussion among elected members about the efficacy of the current meeting arrangements. Members have also suggested the idea of meetings taking place in community locations.

3.3 It is considered that the Board business may be better conducted for the balance of the term by revising the meeting schedule to provide for one meeting a month held during the third week of the calendar month where possible. Meetings on the third Tuesday of the month would align with the current arrangements for presentation of the Board report and minutes to the Council and to allow for public holidays and Council Recess Weeks. It is recognised that events may arise, or circumstances change that would mean the revised schedule may need to be changed or additional meetings added. Any meetings will be appropriately publicly notified in compliance with the LGOIMA and Local Government Act 2002.

3.4 It is noted that holding one ordinary meeting in each calendar month where possible, will allow for all items of business to be progressed on a regular basis. The minutes of the Board meeting will be confirmed at the following Board meeting with any matters requiring a Council decision referred to the next appropriate Council meeting.

3.5 It is proposed that Board meetings be held on Tuesdays at 5pm as follows:

Date

Time

Location

Tuesday 16 August 2022

5pm

Horoeka Room, Rārākau: Riccarton Centre,

199 Clarence Street, Christchurch

Tuesday 20 September 2022

5pm

Horoeka Room, Rārākau: Riccarton Centre,

199 Clarence Street, Christchurch

3.6 In addition to the one Board meeting per month, it is proposed that briefings and/or workshops will be scheduled for the first Tuesday of each month. Briefings will be held at various locations throughout the ward and, where possible, will have a local focus.

3.7 Additional briefings will be held on the Tuesday following the Board’s business meetings and at other times as required.

3.8 Reducing from two to one Board meeting a month could be seen as reducing the opportunities for residents to present to the Board through the public forum. As such, staff propose that an open forum is provided prior to the start of the monthly briefing sessions.

3.9 It is proposed that the Board allow a 30 minute ‘open forum’ slot where members of the public could attend and raise any matter relevant to the Board similar to a public forum section of a Board meeting. Given that staff propose for these briefings to take place in the community, it is envisaged that the ‘open forum’ would have a local feel, with local issues being raised by members of the public.

3.10 The ‘open forum’ would not be part of a formal meeting and therefore would not be subject to standing orders. The Board could agree time limits or other etiquette for these sessions. A summary of the presentations made would be reported in the subsequent area report to ensure transparency and accountability. It may also be possible to ‘live stream’ the open forum to the Board’s You Tube channel.

4. Context / Background / Te Horopaki

4.1 The staff recommendation in this report, for the Board to adopt a revised meeting schedule through to the end of the 2019-22 term, has been developed based on a number of factors:

· The Waipuna Halswell-Hornby-Riccarton Community Board meeting schedule for the 2022 year.

· The expressed desire of a number of Board members and residents for opportunities for the Board to attend a variety of locations around the wards to hear from residents on local issues.

· Consideration of other commitments on the Council calendar, e.g. Council meetings, Recess Week/s, Annual Plan Hearings etc.

· Consideration of staff availability, venue availability and the technical requirements necessary to hold meetings in non-Council networked venues.

Attachments / Ngā Tāpirihanga

There are no attachments for this report.

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
Not applicable	Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author	Faye Collins - Community Board Advisor
Approved By	Matthew Pratt - Manager Community Governance, Papanui-Innes

Waipuna Halswell-Hornby-Riccarton Community Board

12 July 2022

13. Waipuna Halswell-Hornby-Riccarton Community Board Area Report - July 2022
Reference / Te Tohutoro:	22/690108
Report of / Te Pou Matua:	Matthew Pratt, Community Governance Manager, matthew.pratt@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens and Community, mary.richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the Waipuna Halswell-Hornby-Riccarton Community Board Area Report for July 2022.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity

Detail

Timeline

Strategic Alignment

Summer with your neighbours

Summer with your neighbours is about bringing people closer together and celebrating the unique and diverse mix of each neighbourhood.

Applications for funding assistance

to hold Summer with your

Neighbours events open on Friday 15 July 2022 and closes Friday 12 August 2022.

Applications for a small funding subsidy can be made online at: ccc.govt.nz/GetTogether.

Applications open from 15 July 2022 to 12 August 2022.

Strengthening Communities

· Keep Christchurch Beautiful Community Awards 2022

Nominations for the Keep Christchurch Beautiful Community Awards opened on Monday 13 June and close on Monday 18 July. The awards consist of Individuals, Community Groups and Businesses categories. All nominees must be active within Christchurch or its surrounding areas.

· Largest ever native planting project

At its meeting on 31 May 2022, the Board approved The Eastman Wetland landscape plan. More than 100,000 native trees will be planted over the next three years as part of a network of new wetland areas in the upper catchment of the Ōpāwaho Heathcote River. It will be the largest native planting project ever undertaken by the Christchurch City Council.

· Wycola Park Community Planting

A Community Planting Event is planned for Wycola Park on Saturday July 30. Community organisations and volunteers will plant out the existing garden beds at the park and the front of the community hall. This initiative supports the ongoing beautification and activation efforts at Wycola Park.

· Matariki Fun Day, Greater Hornby Residents' Association

The Greater Hornby Residents' Association (GHRA) organised a very successful Matariki event at South Hornby Primary School on Saturday 18 June. Offering a wide range of activities for children and whānau for little/no cost, there was a large number of the community in attendance. Activities on offer included bouncy castles, pony rides, gumboot throwing, sack races and more. There were a range of food vendors and community organisations in attendance in addition to the Hornby Indoor Market who combined their event and were located inside the school hall. The GHRA received great support from numerous Hornby businesses and community organisations.

3.2 Community Funding Summary

3.2.1 For information, a summary is provided on the status of the Board's 2021-22 funding as at June 2022 (refer Attachment A).

3.2.2 Discretionary Response Fund

Staff regularly receive accountability information from organisations that have been granted Discretionary Response Funding. A recent report received from the Halswell Scout Group has been provided below.

· Halswell Scout Group Roof Replacement Project (refer Attachment B)

The Halswell Scouts has now been running for over 65 years and is one of the larger Scout Groups in Aotearoa New Zealand, with around 130 youth plus leaders. The Halswell Scout Den was originally built in the 1960's at Halswell Domain and houses both the Scout Group and the Halswell Tennis Club.

Due to the poor condition of the Scout Den roof, in 2020 the Halswell Scout Group Committee initiated a project for its replacement.

In early 2022, two grant applications were awarded from the Halswell-Hornby-Riccarton Discretionary Response Fund ($10,000) and Kiwi Gaming Foundation Limited ($10,000). The balance of the cost was covered by the Halswell Scout Group. Numerous community groups that use the facility appreciate being able to continue using this community asset.

3.2.3 Off the Ground Fund – Under the Board’s delegated authority, the following allocations were made in June 2022:

· $400 to Templeton Residents' Association towards the Waka Waewae Project.

· The Christchurch Girls High School Business Studies Group Ghost Chips applied to the fund for their Young Enterprise Scheme (YES) project. This funding application was not approved as responses from five board members were not received within the specified timeframe

3.2.4 Youth Development Fund – Under the Board’s delegated authority, the following allocations were made in June 2022:

· $450 to Villa Maria College towards the costs of Kate Cowan, Holly Beagle and Jamie Cantwell competing in the Hockey Federation Cup 2022 in Hawkes Bay.

· $300 to Elle-Roze Ilkiw towards New Zealand Rhythmic Gymnastics Nationals to be held in Invercargill.

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· Hornby Centre Site Visit

Community Board members and staff were invited to a Hornby Centre Site visit on 10 June 2022 where contractor Naylor Love provided an update on the project. Earlier in the day, the contractor had provided a bbq, inviting neighbouring premises to join with them to celebrate the completion of the majority of the piling for the project.

· Hornby Centre Update

Council officers are engaging with mana whenua for the gifting of a name that reflects the history, culture, environment and/or current identity of the location of the Hornby Centre currently under construction.

It is anticipated that a report will be presented to the Community Board advising of the name gifted by Rūnanga in August this year.

As of 16 June 2022:

o Piling continues to the hydrotherapy pool zone, while LFG network and membrane installation progresses across the original building footprint.

o Foundation beams are targeted to commence prior to 30 June 2022.

In the next 30 days:

o Piling continues to hydrotherapy pool zone. Installation of LFG system continues.

o Order hydrotherapy pool Myrtha pool liner, poolwater plant and commence steel shop drawings.

o Consent processing, schedule of prices and contractor pricing for hydrotherapy pool superstructure (consent amendment 3) starts.

o Finalise review of substructure programme/pricing proposal from Naylor Love.

o Issue for-construction documentation / instruction to proceed for hydrotherapy pool substructure.

Programme Overview:

3.3.2 Council Engagement and Consultation.

· Te Kaha multi-use arena budget consultation

Consultation regarding the Te Kaha multi-use arena budget was open from 10 June 2022 to 5 July 2022.

· Proposed new bus stop upgrades on Kissel Street near Banks Street, Templeton

A consultation letter and plan for the Kissel Street bus stop was sent out on the 13 June to residents in the vicinity of the bus stop (refer Attachments C and D).

The consultation closes on Wednesday 29th of June. It is anticipated a report with recommendations following the consultation will be before the community board in July or August.

3.4 Governance Advice

3.4.1 Denton Park Site Visit

A site visit was held at Denton Park on Friday 10 June 2022 at 1.45pm.

The purpose of the visit was for staff to hear from residents of Kathleen Crescent (many properties in Kathleen Crescent back on to Denton Park), regarding the trees in Denton Park.

In attendance were Mike Mora and Mark Peters from the Community Board. Jonathan Hansen and Matthew Pratt attended from Christchurch City Council. A number of residents from Kathleen Crescent were also at the meeting, as were representatives from the Greater Hornby Residents' Association, Hornby Rugby Club and St Columba’s Anglican Church.

The following is a brief summary of the korero:

· The trees were planted along the western perimeter of Denton Park for the 1974 Commonwealth Games.

· The trees are not natives to New Zealand, rather are cedar trees (Cedrus deodara). Their common name is deodar cedar but are sometimes referred to as Himalayan cedar (they’re native to the Himalayas). Aspirationally, residents would like to see natives planted in the Park to encourage native birds into the area.

· The trees do provide shelter from the wind and from the noise of the park.

· Residents described the impacts of pollen from the trees, impacts that last for two to three months per year:

o The pollen fall can be intense, with a yellow haze in the air for days.

o Some days, property owners can’t open windows due to the amount of pollen that comes in the house.

o Pollen causes breathing and coughing issues among some residents.

o Pollen can make footpaths slippery and coats houses.

o Filtration systems (i.e. in heat pumps) have to be regularly cleaned and serviced as they get blocked by pollen.

· The air conditioning unit of the Rugby Club is blocked from ‘white fluffy’ pollen from a different species of tree.

· Pine needles from the trees regularly fall and create debris in gardens, on occasion this falling debris blocks downpipes.

· The height of the trees creates significant shading.

o Some of the shading is welcome in summer months by users of the park (i.e. it creates shade to watch cricket being played).

o Shading significantly reduces the light of residents in Kathleen Crescent, all residents spoke of a lack of sun and reduced exposure to the sun (i.e. it goes behind the trees).

o Some residents have installed solar tubes to allow in more light to their property.

· A clump of trees in the southwest corner of the park (by St Columba’s Anglican Church) are overgrown and block the lights for the Rugby Club.

4. Advice Provided to the Community Board

4.1 Halswell Junction Road extension

On Thursday 9 June, the Council agreed to provide an additional $5.5 million in the budget for the Halswell Junction Road extension project (Refer Attachment E).

The Halswell Junction Road extension project to provide a new link road from Halswell Junction Road at Foremans Road to Waterloo Road was consulted on in 2017. The project was strongly supported by the Community Board and Waterloo Business Park as it provides a significant improvement in freight connectivity to the Business Park and the Hornby Freight Hub. The project also received strong support from the local community.

As the new road will cross over railway lines the Council has been working with KiwiRail on how to integrate it with the rail infrastructure. At the time it was envisaged that construction would be completed by 2019 but due to complexities of the interface with KiwiRail infrastructure, and its issues due to resourcing and COVID impacts the project delivery has been delayed.

KiwiRail originally estimated the work, which involves relocating track and sidings, as well as building a new crossing and signals, would cost about $6.9 million, however, it has now advised that the rail infrastructure work is likely to cost $11.1 million - $4.2 million more than expected.

At the same time there has been a $1.3 million increase in the estimated cost of the roading component of the project, meaning there is an overall budget shortfall of $5.5 million.

Now that the additional funding is allocated, the Council’s part of the work can go for tender and KiwiRail can continue with its part of the work. It is anticipated that works will be completed by June 2023.

4.2 Goulding Avenue

Action to address flooding in Goulding Avenue was agreed as part of the 2021-31 Long Term Plan in July 2021. Design has been undertaken and alignment of works is happening.

With the start of the new road maintenance contracts in October 2022 works in Goulding Avenue are scheduled to be completed by Christmas 2022.

Pavement improvements are also planned and expected to be undertaken before Christmas 2022. The stormwater upgrade works will proceed in conjunction with pavement improvements.

4.3 Graffiti Snapshot

For the Board’s information, attached is a Graffiti Snapshot, an update on graffiti as of May 2022 (Refer Attachment F).

4.4 Hornby Community Patrol

Hornby Community Patrol is a volunteer organisation operating as the “Eyes and Ears” of the community for the Police and its citizens. The organisation patrols the areas of Sockburn, Templeton, Prebbleton, Halswell, Broomfield, Hei Hei, Islington, Wigram, Park House and Hornby.

For the Board's information, below are the Hornby Community Patrol statistics for May 2022:

Vehicle related : 131	Damage to property : 8	Disorder: 0
Property related: 70	People related: 0	Special service: 187
Number of 3ws: 81	Schools patrolled : 29	No. patrols: 28
No. patrol hours: 198	Km’s: 1702

4.5 Customer Service Requests/Hybris Report

For the Board’s information, attached is a copy of the May 2022 Hybris Report (Refer Attachment G).

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Waipuna Halswell-Hornby-Riccarton Community Board Funding Update - June 2022	58
b ⇩	Halswell Scout Group Roof Replacement Project	62
c ⇩	Kissel Street, Templeton - Consulation Letter	68
d ⇩	Kissel Street, Templeton - Bus Stop Proposed Plan	69
e ⇩	Internal or External Memos Halswell Junction Road extension - Council meeting update 30 June 2022 Report	70
f ⇩	Graffiti Snapshot - May 2022	72
g ⇩	Halswell-Hornby-Riccarton Hybris Report May 2022	74

Signatories / Ngā Kaiwaitohu

Authors

Noela Letufuga - Support Officer

Sam Savage - Community Recreation Advisor

Bailey Peterson - Community Development Advisor

Faye Collins - Community Board Advisor

Matthew Pratt - Manager Community Governance, Halswell-Hornby-Riccarton

Approved By

Matthew Pratt - Manager Community Governance, Halswell-Hornby-Riccarton

Matthew McLintock - Manager Community Governance Team

Claire Appleby-Phillips - Principal Community Partnerships & Planning Advisor

Name	Subject
Greater Hornby Residents' Association	Community safety meeting

7. Correspondence - Greater Hornby Residents' Association
Reference / Te Tohutoro:	22/823488
Report of / Te Pou Matua:	Faye Collins, Community Board Advisor, faye.collins@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens and Community, mary.richardson@ccc.govt.nz

8. Joint Meeting – Waimāero Fendalton-Waimairi-Harewood and Waipuna Halswell-Hornby-Riccarton Community Minutes - 4 July 2022
Reference / Te Tohutoro:	22/877680
Report of / Te Pou Matua:	Aidan Kimberley, Community Board Advisor, aidan.kimberley@ccc.govt.nz Faye Collins, Community Board Advisor, faye.collins@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens and Community, mary.richardson@ccc.govt.nz