Agenda of Te Pātaka o Rākaihautū Banks Peninsula Community Board

Te Pātaka o Rākaihautū Banks Peninsula Community Board

11 July 2022

Unconfirmed

Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Open Minutes

Date: Monday 27 June 2022

Time: 10.06am

Venue: Lyttelton Community Boardroom,
25 Canterbury Street, Lyttelton

Present

Chairperson

Members

Tori Peden

Reuben Davidson

Nigel Harrison

Howard Needham (via Zoom)

Jamie Stewart

Andrew Turner

Penelope Goldstone

Manager Community Governance, Banks Peninsula

941 5689

penelope.goldstone@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga: Reuben Daidson

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved BKCB/2022/00041

That the apologies received from Tyrone Fields (Deputy Chairperson), Jamie Stewart and Scott Winter for absence be accepted.

Andrew Turner/Reuben Davidson Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved BKCB/2022/00042

That the minutes of the Te Pātaka o Rākaihautū Banks Peninsula Community Board meeting held on Monday, 13 June 2022 be confirmed.

Andrew Turner/Nigel Harrison Carried

4. Public Forum Te Huinga Whānui

Part B

There were no public forum presentations.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

5.1

Diamond Harbour and Districts Health Support Group

Gay Wood, Chairperson, and Bruce Glennie of the Diamond Harbour and Districts Health Support Group, spoke to the Board regarding the proposed removal of trees to enable an extension to the Diamond Harbour Medical Centre on Waipapa Avenue. They spoke in support of the proposal, saying alternative options had been explored but were not practical.

Refer Item 11

Part B

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Thanks Gay and Bruce for their deputation.

5.2 Eddie Costello – Removal of Eucalyptus Trees

Eddie Costello, a resident of Waipapa Avenue Diamond Harbour, spoke to the Board regarding the proposed removal of two eucalyptus trees to accommodate extensions to the Diamond Harbour Medical Centre. Whilst he supported an extension to the facility he opposed the removal of the trees on the basis they provided wind shelter, they were historically important and widely used by local birdlife.

Eddie also read supporting statements from Nancy Vance and Mike O’Neill, both residents of Waipapa Avenue. All three deputees were disappointed that no direct consultation had taken place with neighbours.

The deputation asked that the trees at least not be removed until all consents etc. were in place, and they also requested that a geotechnical report be prepared and that be shared with them.

Refer Item 11

Part B

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Thanks Ed for his deputation.

11. Landlord Approval Requested by Diamond Harbour and Districts Health Support Group for Building Improvements and Tree Removal
	Board Comment The Board acknowledged the concerns of the earlier deputation which had requested that the trees not be removed until the project was consented, and accordingly added a condition, to the approval, to that effect.
	Officer Recommendations Ngā Tūtohu That the Te Pātaka o Rākaihautū Banks Peninsula Community Board: 1. Note its' satisfaction with the level of community consultation led by the Diamond Harbour and Districts Health Support Group Incorporated (the Tenant) on the improvement to health services in the Diamond Harbour area. 2. Approve the Tenant's preferred building extension plans as shown in Attachment A to the report on the agenda for this meeting, including removal of two (2) trees as shown in the Arboricultural Feasibility Survey, Attachment B to the report on the agenda for this meeting, and identified as Tree 2 Eucalyptus spp and Tree 3 Eucalyptus spp at the Tenant's cost, subject to: a. The Tenant adopting either Method 1 or Method 2 as detailed in 5.5.3 of the report on the agenda for this meeting, to retain and prevent damage to Tree One (1) as shown on page five of the Arboricultural Feasibility Survey, Attachment B; and b. The Tenant providing a Tree Protection Management Plan (TPMP) to be approved by the Council’s arborist or delegated consultant. The TPMP shall ensure that there is no damage to remaining trees and shrubs on the site during the construction period; and c. The Tenant providing an approved Mitigation Replacement Tree Planting Landscaping and Maintenance Scheme that details at least four (4) replacement trees in the area where the two (2) trees have been removed; such scheme to be approved by the Council's arborist or delegated consultant. 2. Authorise the Manager Property Consultancy to complete all lease matters in relation to this proposal.
	Community Board Resolved BKCB/2022/00043 Part C That the Te Pātaka o Rākaihautū Banks Peninsula Community Board: 1. Note its' satisfaction with the level of community consultation led by the Diamond Harbour and Districts Health Support Group Incorporated (the Tenant) on the improvement to health services in the Diamond Harbour area. 2. Approve the Tenant's preferred building extension plans as shown in Attachment A to the report on the agenda for this meeting, including removal of two (2) trees as shown in the Arboricultural Feasibility Survey, Attachment B to the report on the agenda for this meeting, and identified as Tree 2 Eucalyptus spp and Tree 3 Eucalyptus spp at the Tenant's cost, subject to: a. The Tenant adopting either Method 1 or Method 2 as detailed in 5.5.3 of the report on the agenda for this meeting, to retain and prevent damage to Tree One (1) as shown on page five of the Arboricultural Feasibility Survey, Attachment B; and b. The Tenant providing a Tree Protection Management Plan (TPMP) to be approved by the Council’s arborist or delegated consultant. The TPMP shall ensure that there is no damage to remaining trees and shrubs, outside the project footprint on the site during the construction period; and c. The Tenant providing an approved Mitigation Replacement Tree Planting Landscaping and Maintenance Scheme that details at least four (4) replacement trees in the area where the two (2) trees have been removed; such scheme to be approved by the Council's arborist or delegated consultant. d. All of the required consents for the proposed building being granted. 3. Authorise the Manager Property Consultancy to complete all lease matters in relation to this proposal. Andrew Turner/Howard Needham Carried

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Reserve Management Committee Meeting Minutes

Community Board Resolved BKCB/2022/00044

(Original Officer Recommendation Accepted without Change)

Part B

That the Banks Peninsula Community Board:

1. Receive the minutes of the following Reserve Management Committees:

· Awa-iti Reserve Management Committee – 2 June 2022

· Stanley Park Reserve Management Committee – 2 June 2022

Nigel Harrison/Reuben Davidson Carried

8. Norman Kirk Memorial Pool - Participation Update

Community Board Resolved BKCB/2022/00045

(Original Officer Recommendation Accepted without Change)

Part B

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Notes the information supplied during the Briefing.

Tori Peden/Andrew Turner Carried

Attachments

a Norman Kirk - Lyttelton pool participation update

9. Banks Peninsula 2021-22 Discretionary Response Fund - The Loons Club audio equipment; Lyttelton Arts Factory festival

Community Board Resolved BKCB/2022/00046

(Original Officer Recommendation Accepted without Change)

Part C

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approves a grant of $1,000 from its 2021/22 Discretionary Response Fund to The Loons Club Incorporated towards microphones and cables.

2. Approves a grant of $1,000 from its 2021/22 Discretionary Response Fund to The Lyttelton Arts Factory Trust towards the Lyttelton Arts Festival towards wages and venue costs.

Reuben Davidson/Andrew Turner Carried

10. Lyttelton Pedestrian Improvement Project
	Board Comment Staff requested that an additional clause be added to the Officer Recommendation as recent information had shown that a five minute parking place outside the Lyttelton Information Centre would be beneficial especially for the upcoming and subsequent cruise seasons. As part of the discussion on this item staff undertook to investigate a permanent 30kph speed restriction for London Street.
	Officer Recommendations Ngā Tūtohu That the Te Pātaka o Rākaihautū Banks Peninsula Community Board: a) Approve the scheme design and kerb build outs, as detailed on plan TP359501 Issue 1, dated 26/04/2022. b) Revoke the existing zebra pedestrian crossing on Sumner Road, located at a point 1 metre from its eastern intersection with Oxford Street. c) Approve that a zebra pedestrian crossing be installed on Sumner Road, located at a point 6 metres east from its eastern intersection with Oxford Street, in accordance with Section 8.2 of the Land Transport Rule - Traffic Control Devices: 2004, and as detailed on plan TP359501 Issue 1, dated 26/04/2022. d) Approve that a zebra pedestrian crossing be installed on Canterbury Street, located at a point 4 metres south from its southern intersection with London Street, in accordance with Section 8.2 of the Land Transport Rule - Traffic Control Devices: 2004, and as detailed on plan TP359501 Issue 1, dated 26/04/2022. e) Approve that a zebra pedestrian crossing be installed on London Street, located at a point 3 metres west from its western intersection with Canterbury Street, in accordance with Section 8.2 of the Land Transport Rule- Traffic Control Devices: 2004, and as detailed on plan TP359501 Issue 1, dated 26/04/2022. f) Approve that a zebra pedestrian crossing be installed on London Street, located at a point 92 metres west from its western intersection with Oxford Street, in accordance with Section 8.2 of the Land Transport Rule- Traffic Control Devices: 2004, and as detailed on plan TP359501 Issue 1, dated 26/04/2022. g) Approve that the stopping of vehicles be prohibited on the eastern side of Oxford Street commencing at its northern intersection with Sumner Road and extending in a northerly direction for a distance of 17 metres. h) Approve that the parking of vehicles on the eastern side of Oxford Street commencing at a point 17 metres north of its northern intersection with Sumner Road, and extending in a northerly direction for a distance of 39 metres be restricted to a maximum parking time of 120 minutes. This restriction is to apply during standard hours of 8am to 6pm Monday to Sunday, except for 8.15am- 9.15am and 2.30pm to 3.30pm on school days, when vehicles will be restricted to a maximum parking time of 3 minutes. i) Approve that the stopping of vehicles be prohibited at any time on the northern side of Sumner Road commencing at its intersection with Oxford Street and extending in an easterly direction for a distance of 19 metres. j) Approve that the stopping of vehicles be prohibited at any time on the southern side of Sumner Road commencing at its intersection with Oxford Street and extending in an easterly direction for a distance of 19 metres. k) Approve that the stopping of vehicles be prohibited at any time on the eastern side of Oxford Street commencing at its intersection with Sumner Road and extending in a southerly direction for a distance of 20 metres. l) Revoke any previous resolutions pertaining to traffic and parking controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions a – k above. m) Approve that these resolutions take effect when parking signage and/or road markings, or other signage, that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).
	Community Board Resolved BKCB/2022/00047 Part C That the Te Pātaka o Rākaihautū Banks Peninsula Community Board: a) Approve the scheme design and kerb build outs, as detailed on plan TP359501 Issue 1, dated 26/04/2022. b) Revoke the existing zebra pedestrian crossing on Sumner Road, located at a point 1 metre from its eastern intersection with Oxford Street. c) Approve that a zebra pedestrian crossing be installed on Sumner Road, located at a point 6 metres east from its eastern intersection with Oxford Street, in accordance with Section 8.2 of the Land Transport Rule - Traffic Control Devices: 2004, and as detailed on plan TP359501 Issue 1, dated 26/04/2022. d) Approve that a zebra pedestrian crossing be installed on Canterbury Street, located at a point 4 metres south from its southern intersection with London Street, in accordance with Section 8.2 of the Land Transport Rule - Traffic Control Devices: 2004, and as detailed on plan TP359501 Issue 1, dated 26/04/2022. e) Approve that a zebra pedestrian crossing be installed on London Street, located at a point 3 metres west from its western intersection with Canterbury Street, in accordance with Section 8.2 of the Land Transport Rule- Traffic Control Devices: 2004, and as detailed on plan TP359501 Issue 1, dated 26/04/2022. f) Approve that a zebra pedestrian crossing be installed on London Street, located at a point 92 metres west from its western intersection with Oxford Street, in accordance with Section 8.2 of the Land Transport Rule- Traffic Control Devices: 2004, and as detailed on plan TP359501 Issue 1, dated 26/04/2022. g) Approve that the stopping of vehicles be prohibited on the eastern side of Oxford Street commencing at its northern intersection with Sumner Road and extending in a northerly direction for a distance of 17 metres. h) Approve that the parking of vehicles on the eastern side of Oxford Street commencing at a point 17 metres north of its northern intersection with Sumner Road, and extending in a northerly direction for a distance of 39 metres be restricted to a maximum parking time of 120 minutes. This restriction is to apply during standard hours of 8am to 6pm Monday to Sunday, except for 8.15am- 9.15am and 2.30pm to 3.30pm on school days, when vehicles will be restricted to a maximum parking time of 3 minutes. i) Approve that the stopping of vehicles be prohibited at any time on the northern side of Sumner Road commencing at its intersection with Oxford Street and extending in an easterly direction for a distance of 19 metres. j) Approve that the stopping of vehicles be prohibited at any time on the southern side of Sumner Road commencing at its intersection with Oxford Street and extending in an easterly direction for a distance of 19 metres. k) Approve that the stopping of vehicles be prohibited at any time on the eastern side of Oxford Street commencing at its intersection with Sumner Road and extending in a southerly direction for a distance of 20 metres. l) Revoke any previous resolutions pertaining to traffic and parking controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions a – k above. m) Approve that these resolutions take effect when parking signage and/or road markings, or other signage, that evidence the restrictions described in the staff report are in place (or removed in the case of revocations). n) Approve that the parking of vehicles on the eastern side of Oxford Street commencing at a point 19 metres south of its southern intersection with Sumner Road and extending in a southerly direction for a distance of 15 metres be restricted to a maximum period of 5 minutes, at any time. Andrew Turner/Reuben Davidson Carried

Item - 11. Landlord Approval Requested by Diamond Harbour and Districts Health Support Group for Building Improvements and Tree Removal - has been moved to another part of the document.

12. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

The Board exchanged the following information:

· Waka Kotahi New Zealand Transport Agency – cost share project for drainage in Little River

· Waka Kotahi New Zealand Transport Agency – shared pathway Little River to Cooptown

· Takapūneke Pou unveiling – comments from several members on an excellent and hugely significant event hosted by Ōnuku Rūnanga

· Te Ha Matariki – amazing event held over Matariki weekend

· Noxious Weeds in Residential Lyttelton – advice for affected neighbours

· Commendation from Board member for reply to query

· Hunters Road and Whero Avenue – Council decision

· Birdlings Flat Wastewater Consents – liaison with Environment Canterbury

12.1 Lyttelton Traffic Management

It was reported that often temporary road closures in Lyttelton were advertised and sign‑posted but the work did not actually take place, so the closures were not needed. Other roadworks sites were left with overnight partial closures when the roads could physically be opened. This appeared to frustrate motorists who sometimes moved the signage.

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Request that staff investigate and inform the Board on whether traffic management for roadworks in Lyttelton was being applied and enforced appropriately.

12.2 Compost Scheme

It was reported that the Lyttelton Carbon Coach was looking to establish a compost scheme on Council land above Wilsons Road in Lyttelton.

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Requests that staff liaise with the Lyttelton Carbon Coach regarding the establishment of a compost scheme on Council land in Lyttelton.

12.3 Albion Square Playground Equipment Disrepair

It was reported that the Albion Square playground equipment was in a state of disrepair, including missing tiles on the mosaic and a poorly functioning water feature.

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Requests that staff create a Customer Services Request to address the disrepair of the Albion Square playground equipment.

Karakia Whakamutunga: Reuben Davidson

Meeting concluded at 12.15pm.

CONFIRMED THIS 11th DAY OF JULY 2022.

Tori Peden

Chairperson

Te Pātaka o Rākaihautū Banks Peninsula Community Board

11 July 2022

8. Garden Of Tane Proposed Nature Playground
Reference / Te Tohutoro:	22/579318
Report of / Te Pou Matua:	Steven Gray, Project Manager, steven.gray@ccc.govt.nz Philippa Upton, Engagement Advisor, philippa.upton@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens and Community, mary.richardson@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for Te Pātaka o Rākaihautū/Banks Peninsula Community Board to approve the landscape plan L102 Garden of Tāne Nature Play Space for the construction of the nature playground, Attachment A, and installation of a carving of Tāne at the Garden of Tāne Scenic Reserve. The carving of Tāne is to be located beside the main path at ‘The Grotto’ just past the nature playground location as shown in Attachment B.

1.2 This report has been written as part of ongoing development of the reserve. The Garden of Tāne Reserve Management Committee has developed a plan for a new Nature Play Space in keeping with the overall character of the reserve. They have done this with Council support and input from Ōnuku Rūnanga, along with a locally based Maori carver and a landscape designer.

1.3 The proposed nature play space will add play opportunities to the existing traditional play equipment located nearby. This new play space provides a different range of play value and benefits. Carved elements within the play area will help tell the story of Tāne.

1.4 To help celebrate the reserve, a Pou with a carving of Tāne is also proposed on the main walking track, just past the playground.

1.5 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. This is a small local play space project in Akaroa with significant community support, expected to attract local and wider visits for young children to Garden of Tāne Reserve. The proposal is generated from the Council's Garden of Tāne Management Plan, and prepared by the Reserve Management Committee with Council staff oversight. It aligns with relevant Council strategies and policies and has approved funding to construct.

1.6 If the landscape plan is approved by the Community Board, construction works are planned to begin late winter / spring 2022 and the play space ready for opening by summer.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approve the landscape plan for the construction of the nature playground at Garden of Tāne as per Attachment A (as attached to the Agenda for this meeting) – L102

2. Approve the installation of the Pou and carving of Tāne located by the ‘Grotto’, Attachment B (as attached to the Agenda for this meeting).

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Christchurch City Council officially adopted the current Management Plan on 24 June 2010.

3.2 This nature play space will be an addition to the existing play equipment, which will remain in its current location, and be renewed in the future as its reaches the end of its life within the next 5 to 10 years.

3.3 The Reserve Management Committee has worked alongside Ōnuku Rūnanga to help develop a play space plan with nature in mind and to celebrate and tell the story of Tāne through the inclusion of carved elements.

3.4 The nature playground proposal has received a 94% overall support response rate from community feedback received during the consultation period.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 An alternative option would be for the Nature Play Space Landscape Plan to not be approved and for the Community Board to request staff to consider alternative designs and re-consult with the community.

4.1.1 Option Advantages

· The Community would have the opportunity to consider an alternative playground design

4.1.2 Option Disadvantages

· This option would have a significant impact on the existing budget, as an alternative playground design and engagement costs would need to come out of the Garden of Tāne capital budget

· The limited remaining budget would have an effect on the number of play items that would be included in a re-design

· There would a further delay in construction timeframes as staff would need to re-consult with the community

4.2 The Community Board could choose not to approve the landscape plan with the option to do nothing.

4.2.1 Option Advantages

· This would provide the Council with a saving in capital and operational expenditure

4.2.2 Option Disadvantages

· This would not align with the Garden of Tāne Management Plan

· This would not align with the support received through the community consultation

· The installation of the Pou and the opportunity to tell the story of Tāne would be lost

5. Detail Te Whakamahuki (Include community views and preferences on the matter regardless of whether consultation has taken place or not)

Proposed Plan

5.1 On 28 February 2022 the Community Board was briefed on the nature play space proposal, ahead of community consultation.

5.2 Consultation was open from 7 March to 28 March 2022 via the Council’s ‘Have Your Say’ website. The link went to approximately 20 stakeholder organisations and local email networks, and the consultation was advertised via Akaroa Mail articles and a corflute sign on site.

5.3 The proposed nature playground plan includes the following elements:

Artist Impression of the Nature Play Space

· A raised deck with Folly Hut with Kanuka slat roof

· Musical Chimes

· Balance / stepping Rounds made from local timbers

· Woven Walkway using local macrocarpa timber flitches

· Oak logs for climbing / balancing

· Compacted pathway using local Duvauchelle stone chip

· Low native planting

· Step access from the Grand Avenue to the play area

· Bark safety surface mulch

· The concept proposal will include a range of sensory experiences to immerse children in nature. They can hear the birds, smell the forest, touch the trees, crawl on the ground, scramble and climb on the logs, play with sound chimes, touch intricate Maori carvings by tracing their hands over carvings of insects and Te Reo and English words

Folly Hut Barge Board Carvings

Community Views and Preferences

5.4 A total of 51 submissions were received.

5.5 Of that, 48 submissions (94%) indicated support for the proposal and three indicated opposition.

5.6 A Newsline main page article on 7 March generated mainly supportive responses on the Councils and local Facebook pages.

5.7 Key comments included strong support for the new nature playground as an attraction to enhance the Garden of Tāne for locals and visitors.

5.8 Organisations providing feedback were Disabled Persons Assembly, Canterbury District Health Board, Heritage New Zealand Pouhere Taonga, and two submitters identifying themselves as representing the Garden of Tāne Management Committee.

5.9 There were many positive comments about how the nature playground design will support the overall character of the reserve, reinforcing the intention for imaginative play and exploration that encourages physical and social connection in this natural environment.

5.10 Specific recognition and support for the role of such a nature play space in early childhood education, especially for the local Play Centre, also included suggestions for features such as interpretation panels and guided walks.

5.11 A number of submitters recognised the Reserve Committee’s local work and input, and other comments specifically supported the collaboration to include Maori cultural values.

5.12 Most suggestions for improvements or amendments to the plan were from those in overall support for the proposal. Canterbury District Health Board (CDHB) and Disabled Persons Assembly (DPA) led with suggestions relating to the need for suitable disabled access such as mobility impaired and blind and low vision.

5.13 Other suggestions included several requests to retain the old playground swings, countered by two submitters stating that the old playground equipment is out of date. It is important to note that the new nature play space does not replace and will not affect the existing playground. Council will consult separately on the future renewal of the existing playground when the equipment has reached the end of its life within the next 3 to 10 years.

5.14 A range of other requests included tables for kai, cater for older children in Akaroa, a request for a drinking fountain, gym equipment, smoke-free space, all trees retained, and a CPTED concern about the hut design.

5.15 Comments from the three submitters in opposition to the concept plan included two suggestions for alternative use of funding including upgrading the tracks in the reserve, and two questioning the need for a designed nature playground space when children can ‘just play in the bush’ and ‘keep it natural’.

5.16 There was also a request to re-gazette the Reserve to its original name of Akaroa Domain, and to recognise Arthur William Erickson as the playground founder and long-term supporter.

Staff response and changes following consultation

5.17 The staff and Reserve Committee response to the suggestions and concerns in Section 5.4 to 5.16 above are shown in the table, Attachment C.

5.18 Changes made to the concept plan in response to consultation feedback and resulting in the final design for community board approval are:

· Improving access into the nature playground

· Upgrading the track from the cemetery car park. It is important to note that even with this upgrade, this track is still going to have a limited level of access unless significant earthworks and tree removals are undertaken

· Realigning the entrance track into the playground to connect directly with the Folly Hut and deck

· Inclusion of a handrail to the steps from Grand Avenue

· Relocating the chimes so they are accessible from the deck

5.19 Equipment and safety surface will meet the current NZS 5828:2015 Playground Equipment and Surfacing Standards.

5.20 All submitters have been sent a copy of the Concept Landscape Plan, submissions and consultation summary, and details of the Community Board meeting including how to request speaking rights if they wish to make a deputation.

5.21 The Council recognises the need to provide for all abilities in playgrounds. Location and topography makes this difficult without the need for significant earthworks and tree removals, which would have a major effect on the character of this reserve.

5.22 Comments requesting better access and inclusive play have been passed on to the Council’s planning team, asking them to investigate other suitable play locations in Akaroa.

5.23 The decision affects the following wards/Community Board areas:

5.23.1 Te Pātaka o Rākaihautū/Banks Peninsula Community Board, Akaroa Ward

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Development of a nature play space in the Garden of Tāne contributes to achieving the following community outcomes;

6.1.1 Safe and healthy communities by encouraging residents to participate in active and healthy lifestyles.

6.1.2 Strong sense of community with supporting residents to undertake initiatives that make their local area a better place to live and visit.

6.2 This report supports the Council's Long Term Plan (2021 - 2031) :

6.2.1 Activity: Parks and Foreshore

· Level of Service: 6.8.5 Satisfaction with the overall availability of recreation facilities within the city’s parks and foreshore network. - Resident satisfaction with the availability of recreation facilities across the parks and foreshore network: >= 70%.

Policy Consistency Te Whai Kaupapa here

6.3 The decision is consistent with Council’s Plans and Policies.

· Physical Recreation and Sports Strategy 2002

6.4 The decision is aligned with Garden of Tāne Scenic Reserve Management Plan 2010.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.5 The decision does involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture and traditions.

The Reserve Management Committee has worked alongside Ōnuku Rūnanga as part of developing the nature playground design for the inclusion of carved cultural elements and the story of Tāne.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.6 The timber materials used in this project are all locally sourced from within the Akaroa basin with some material such as logs being from the reserve itself.

6.7 We have proposed a loose fill/bark safety surface in the plan as it provides a natural look in keeping with the location amongst the trees and landscape.

6.8 Loose fill/bark safety surfacing is the most cost-effective option for this site. It is easily replaced or topped up if needed, and allows water to drain through more effectively.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.9 The Reserve Management Committee and Council have been upgrading the walking tracks over a number of years to include some tracks with less gradient and better access.

6.10 However, the reserve is on a hillside slope with several gullies running through it. The general topography is not suitable for easy access for people with mobility difficulties across most of this reserve.

6.11 Specifically, the nature play area is amongst trees and on a slope, making it difficult to access. As noted in item 5.18 – ‘Changes following Consultation’, an upgrade of the track from the cemetery carpark will be undertaken with limited improvement to access.

6.12 A hand rail is now included at the steps from the Grand Avenue track.

6.13 The wind chimes are relocated to the timber deck for better access.

6.14 Carved features provide tactile play options.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1 Cost to Implement –

· $48,000 for the nature play

· $15,000 for the carving of Tāne

· $6,800 for the track upgrade to the cemetery car park and inclusion of handrail

7.2 Maintenance/Ongoing costs - The monthly play safety inspections will require more staff time owing to the increase in play equipment. This will lead to a small rise in maintenance/ongoing costs.

7.3 Funding Source – CPMS 3113 Garden of Tāne Renewals

Other / He mea anō

7.4 The Reserve Management Committee have funded some of the play space equipment through the milling of timbers for the walkway play element. They have also paid for the carving of Tāne.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1 As per the Christchurch City Council’s Delegation Register dated 22 December 2020, the Community Board has the delegation:

· Landscape development plans for parks and reserves – Approve and adopt any new landscape development plans for parks and reserves provided the design is within the policy and budget set by the Council

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.2 There is no legal context, issue or implication relevant to this decision.

8.3 This report has not been reviewed or approved by the Legal Services Unit.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There is a low risk of increase in costs of materials caused through time delay and supply chains as the Reserve Management Committee has already been sourcing materials locally.

9.2 This risk will be mitigated through obtaining final quotes as soon as the plan has Community Board approval.

Attachments / Ngā Tāpirihanga

No.	Title	Page
a ⇩	Garden of Tāne Nature Playground Landscape Plan July 2022	31
b ⇩	Garden of Tāne Nature Playground Location Plan	32
c ⇩	Garden of Tane Consultation Submissions and Staff Response	33

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Steve Gray - Project Manager

Philippa Upton - Engagement Advisor

Approved By

Rod Whearty - Team Leader Project Management Parks

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizens & Community

Te Pātaka o Rākaihautū Banks Peninsula Community Board

11 July 2022

9. Ōnuku Closed Landfill Remediation Tree Removal
Reference / Te Tohutoro:	22/345006
Report of / Te Pou Matua:	Marie Holland, Project Manager WW Delivery Team, marie.holland@ccc.govt.nz Ross Trotter, Manager Resource Recovery, ross.trotter@ccc.govt.nz Laurie Gordon, Arboricultural Advisor, laurie.gordon@ccc.govt.nz Russel Wedge, Team Leader Parks Policy & Advisory, russel.wedge@ccc.govt.nz
General Manager / Pouwhakarae:	Jane Davis, General Manager, Infrastructure, Planning and Regulatory Services

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek consent from Te Pātaka o Rākaihautū Banks Peninsula Community Board to approve the removal of the trees from the surveyed area of the Ōnuku Closed Landfill, to enable the remediation of the landfill cap.

2. Executive Summary Te Whakarāpopoto

2.1 During annual compliance monitoring, areas with exposed landfill waste were identified within the closed landfill area.

2.2 Environment Canterbury (Ecan) have issued an ‘Abatement Notice’ for the repairs of the landfill cap and leachate pipe (which has since been repaired). Council has until May 2023 to complete the repairs to the landfill cap.

2.3 A Tree Assessment (attached – Attachment A) was undertaken and trees identified within the landfill remediation area.

2.3.1 Overall there were 91 trees surveyed being a mix of native and exotic species, plus 15 Tree Lucerne (considered a shrub).

2.3.2 Due to the site terrain and contours of the land the full extent of the repair area cannot be confirmed until the trees and vegetation have been removed.

2.4 The project is of medium significance in relation the Christchurch City Council’s Significance and Engagement Policy.

2.4.1 The level of significance reflects the level of importance of the wider Takapūneke Reserve, wāhi tapu site.

2.4.2 Although Takapūneke Reserve is registered wāhi tapu with Heritage New Zealand Pouhere Taonga (HNZPT), the closed landfill site is excluded from the wāhi tapu area.

3. Officer Recommendations Ngā Tūtohu

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approve the removal of approximately 91 trees from the Ōnuku Closed Landfill area to allow for remediation of the landfill cap.

2. Acknowledge that further arboricultural assessments will be required as works progress to confirm tree removal and minimise potential effects on the health and stability of any trees that may be able to be retained.

4. Reason for Report Recommendations Ngā Take mō te Whakatau

4.1 Ecan issued an Abatement Notice under section 322(1) (b) (i) of the Resource Management Act 1991 in respect of the Ōnuku closed landfill cap.

4.1.1 During annual compliance monitoring areas of exposed landfill waste were identified along with a broken leachate pipe, which has since been repaired.

4.2 Because of the site terrain and contours of the land the full extent of the repair area cannot be confirmed until the trees and vegetation have been removed.

4.2.1 The remediation of the landfill cap involves clearing the vegetated surface, placing new capping material, re-contouring the area to remove depressions in the landfill cap that could cause erosion, post repairs. Placing top soil over recapped material and hydro-seeded.

4.3 Re-planting outside of the landfill area is outside of this programme, but is incorporated within the wider Takapūneke Landscaping Master Plan.

5. Alternative Options Considered Ētahi atu Kōwhiringa

5.1 There are no alternative options as trees and vegetation need to be removed to establish the extent of repairs required and stop further erosion and damage to the landfill cap.

5.2 All the growth (trees, shrubs and smaller vegetation) has occurred since the landfill was closed and capped and were not part of the wider Takapūneke Reserve, prior to the landfill.

5.3 It may not be necessary to remove all of the trees identified in the assessment. However staff request approval to remove all trees, if required, in advance to prevent delays with the landfill remediation works.

6. Detail Te Whakamahuki

6.1 The decision affects the following Wards/Community Board area:

Te Pātaka o Rākaihautū Banks Peninsula Community Board.

6.2 A Tree Assessment was undertaken in November 2021 to identify and assess the condition of the trees within the ‘Tree Survey Area’, shown within the yellow dotted line in the image below.

6.2.1 Apart from two trees within the Onuku Road corridor on the eastern side of the site, the balance are within the Reserve.

6.2.2 No trees have asset identification numbers or are protected by the District Plan Tree Protection Rules.

6.2.3 The trees comprise a mix of native and exotic species. Some of the exotic species are considered plant pests listed as organisms of interest in the Canterbury Regional Pest Management Plan (2018-2038)). White Poplar, although not listed as a plant pest, does have the potential to spread through sucker growth.

6.2.4 Tree Lucerne is usually considered a shrub and is therefore not included in the tree removal approval application, but was included in the original tree survey.

6.2.5 Due to the nature of the site, the tree survey locations and measurements are approximate.

6.2.6 Some trees were surveyed individually, but the majority were surveyed in groups with the overall condition ratings applied to all trees within each group. Refer to the map and the tree survey results table below.

6.3 Remediation consists of:

6.3.1 Stripping topsoil and stockpiling to be reused.

6.3.2 Localised regrading of the surface profile with bulk fill to remove depressions and prevent water ponding.

6.3.3 Benching of the existing cap to tie in the new capping material to a depth of 600mm, compacted in 200mm horizontal lifts and re-contoured to merge with the surrounding landfill.

6.3.4 Bring in additional top soil, place and cover a minimum depth of 300mm and hydro- seed.

6.4 Replanting of shallow rooted native species will be undertaken within The Takapūneke Master Plan re-development.

6.5 Consultation has been undertaken with the local Rūnanga who are supportive of the repairs being undertaken, that will enable the area to be re-planted with native fauna and flora.

7. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

7.1 This report supports the Council's Long Term Plan (2021 - 2031):

7.1.1 Activity: Solid Waste and Resource Recovery

· Level of Service: 8.1.6 Consent compliance for closed Council landfills - No major or persistent breaches of consents.

Policy Consistency Te Whai Kaupapa here

7.2 The decision is consistent with Council’s Plans and Policies.

7.2.1 The removal of healthy and structurally sound park, reserve or open space tress (in very good, good or fair condition) is approved under Community Board delegations, as specified in the Delegation Register, Part D – Sub-Part 1 (Section 42 of the Reserves Act).

7.2.2 The removal of unhealthy and structurally unsound park, reserve or open space tress (in poor and very poor condition) and trees causing damage to infrastructure or other safety concerns where there is no viable alternative other than to remove the trees is approved by the Head of Parks under staff delegation, as outlined in Part B – Sub-Part 3, Section 19 of the Delegation Register.

7.2.3 The tree rules in Chapter 9 natural and Cultural Heritage of the Christchurch District Plan (9.4 Significant and other trees, 9.4.4.1.1 Permitted activities, P6 and P12) do not apply, as the site is located outside of the area covered by these rules.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

7.3 The decision does involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture and traditions.

7.4 Although Takapūneke Reserve is registered wāhi tapu with Heritage New Zealand Pouhere Taonga (HNZPT), the closed landfill site is excluded from the wāhi tapu area.

7.5 Ōnuku Rūnanga have been consulted and kept informed of the landfill work through the Takapūneke Reserve Co-Governance Group and are supportive of the work.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

7.6 The remediation works are designed in accordance with best practise which takes into account potential climate change aspects.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

7.7 Accessibility needs to be retained for maintenance of the Landfill area.

8. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

8.1 The cost to implement the programme of works is covered in the current budget, project CPMS 65530.

8.2 Funding Source – the project is funded through Council’s Long Term Plan.

8.3 The cost of replanting trees sits outside of this project and will be covered in the wider Takapūneke Master Plan re-development.

8.4 Maintenance/Ongoing costs sit outside of this project.

9. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

9.1 Council has the statutory powers required to undertake the work covered in this report.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

9.2 There is no legal context, issue or implication relevant to this decision.

10. Risk Management Implications Ngā Hīraunga Tūraru

10.1 If approval is not given for the removal of the trees, remediation of the Onuku Closed landfill cannot proceed which would prevent Council from meeting its statutory obligations.

Attachments / Ngā Tāpirihanga

No.	Title	Page
a ⇩	Onuku Landfill Tree Assessment - 08 November 2021	44

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Marie Holland - Project Manager

Russel Wedge - Team Leader Parks Policy & Advisory

Laurie Gordon - Arboricultural Advisor

Approved By

Ross Trotter - Manager Resource Recovery

Lynette Ellis - Head of Transport & Waste Management

Te Pātaka o Rākaihautū Banks Peninsula Community Board

11 July 2022

10. Ōkeina (Okains Bay) Management Plan Advisory Group Terms of Reference
Reference / Te Tohutoro:	22/753132
Report of / Te Pou Matua:	Delia Walker, Planner Recreation, Parks Delia.Walker@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community Mary.Richardson@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is :

· To provide an update on progress with the Ōkeina (Okains Bay) Management Plan process before the Community Board is dis-established for the local authority election in October 2022.

· For the Community Board to approve the Ōkeina (Okains Bay) Management Plan Advisory Group Terms of Reference. (Attachment A).

1.2 This report has been written by staff following a request from Te Rūnanga o Ngāi Tahu and Te Rūnanga o Koukourārata, to prepare a new Ōkeina (Okains Bay) Management Plan in partnership with the Christchurch City Council.

1.3 The Community Board has delegation from the Council under the Delegations Register, Section Parks: Adopt, review and amend management plans.

1.4 The current Ōkeina/ Okains Bay Reserve Management Plan approved by the Banks Peninsula District Council in 2006 was completed under the Reserves Act 1977.

1.5 In 1998, under the Ngāi Tahu Claims Settlement Act 1998, the Okains Bay Domain Reserve and Okains Bay Hall Reserve, collectively known as Ōkeina, were returned to Te Rūnanga o Ngāi Tahu ownership in fee simple. The reserve status of Ōkeina was revoked.

1.6 Under the Ngāi Tahu Claims Settlement Act 1998 Te Rūnanga o Ngāi Tahu agreed to Ōkeina (Okains Bay) being managed and controlled by the Banks Peninsula District Council, including its successors, now the Christchurch City Council.

1.7 As the reserve status of Ōkeina was revoked under the Ngāi Tahu Claims Settlement Act 1998, the Christchurch City Council is not required to meet the requirements of the Reserves Act 1977 Management Plan process but rather can agree to a bespoke process to complete a new management plan.

1.8 It is intended the new Ōkeina (Okains Bay) Management Plan will supersede the current Ōkeina/ Okains Bay Reserve Management Plan 2006.

1.9 The decisions in this report are of medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the relatively low number of people likely to be affected by the outcome of the management plan, however the high level of interest from, and impact on, the local community and visitors to Okains Bay, given that key community assets are located on Ōkeina, including the Okains Bay campground and the local community centre. Ōkeina is also of significant cultural importance to Te Rūnanga o Koukourārata.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the update on progress with Ōkeina (Okains Bay) Management Plan Process.

2. Approve the Ōkeina (Okains Bay) Management Plan Advisory Group Terms of Reference (Attachment A, as attached to the Agenda for this meeting).

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Staff have been working with representatives from Te Rūnanga o Ngāi Tahu and Te Rūnanga o Koukourārata to develop the Ōkeina (Okains Bay) Management Plan Terms of Reference which have been approved by Te Rūnanga o Ngāi Tahu and Te Rūnanga o Koukourārata.

3.2 To enable the preparation of a new Ōkeina (Okains Bay) Management Plan in partnership with Te Rūnanga o Ngāi Tahu and Te Rūnanga o Koukourārata.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Not to approve the Ōkeina (Okains Bay) Management Plan Terms of Reference.

4.2 Te Rūnanga o Ngāi Tahu and Te Rūnanga o Koukourārata requested to prepare a new Ōkeina (Okains Bay) Management Plan in partnership with the Christchurch City Council. Given Te Rūnanga o Ngāi Tahu are the landowner of Ōkeina this option is not likely to be acceptable.

4.3 Staff do not recommend this option.

5. Detail Te Whakamahuki

Background

5.1 Staff are currently in the process of preparing a composite Banks Peninsula Reserves Management Plan. During informal discussion with key stakeholders, representatives from Te Rūnanga o Ngāi Tahu and Te Rūnanga o Koukourārata expressed they would like to complete a review of the current Ōkeina/Okains Bay Reserve Management Plan 2006 and prepare a new Ōkeina (Okains Bay) Management Plan in partnership with the Christchurch City Council. It is the intention that the new plan would supersede the current Ōkeina /Okains Bay Reserve Management Plan 2006.

5.2 It is appropriate to complete a separate management plan for Ōkeina due to Te Rūnanga o Ngāi Tahu being the landowner of Ōkeina.

5.3 The current Ōkeina /Okains Bay Reserve Management Plan was approved by the Banks Peninsula District Council in 2006 and includes three reserves:

1. Ōkeina/ Okains Bay Domain Beach Reserve

2. Ōkeina/ Okains Bay Hall Reserve

3. Sefton Park

5.4 Under the Ngāi Tahu Claims Settlement Act 1998, the Okains Bay Domain Reserve and Okains Bay Hall Reserve, collectively known as Ōkeina, were returned to Te Rūnanga o Ngāi Tahu ownership in fee simple. The reserve status of Ōkeina was revoked. While the land is owned by Te Rūnanga o Ngāi Tahu, Te Rūnanga o Koukourārata are tangata whenua, hold rangatiratanga and are the kaitiaki within their rohe.

5.5 Ōkeina comprises all that land situated in Canterbury Land District, Banks Peninsula District , comprising 21.6848 hectares, more or less being Reserves 3734, 4440 and 5044 (SO 9731), Rural Section 41018 (SO 14853), and Section 1 SO 17388.

· Refer Attachment B - Location Map of Ōkeina.

· Refer Attachment C - Map of Ōkeina Okains Bay Beach Reserve

· Refer Attachment D - Map of Ōkeina Okains Bay Hall Reserve

5.6 Under the Ngāi Tahu Claims Settlement Act 1998 Te Rūnanga o Ngāi Tahu agreed to Ōkeina (Okains Bay) being managed and controlled by the Banks Peninsula District Council, including its successors, the Christchurch City Council.

· Refer Attachment A,

Appendix A: Sections relevant to the vesting of Ōkeina (Okains Bay) under the Ngāi Tahu Claims Settlement Act 1998, and

Appendix B Sections relevant to the vesting of Ōkeina (Okains Bay) under the Ngāi Tahu Deed of Settlement 1997

5.7 It is the intention to prepare a new Ōkeina (Okains Bay) Management Plan to include those land parcels outlined in 5.4 above known as Ōkeina.

5.8 The third park, Sefton Park, was gazetted in 1908 after having been gifted to the Crown under the Public Domains Act. It is classified as Recreation Reserve under the Reserves Act 1977. Sefton Park will be included in the composite Banks Peninsula Reserves Management Plan.

5.9 The new Ōkeina/Okains Bay Management Plan is intended to reflect the future aspirations and desired use of Ōkeina by the Christchurch City Council, Te Rūnanga o Ngāi Tahu and Te Rūnanga o Koukourārata, taking into account the statutory requirements of the Ngāi Tahu Claims Settlement Act 1998.

Update

5.10 Council staff have been working with representatives from Te Rūnanga o Ngāi Tahu and Te Rūnanga o Koukourarāta to determine a process to prepare a new Management Plan for Ōkeina and have drafted the Ōkeina (Okains Bay) Management Plan Advisory Group, Terms of Reference. This process is to provide for collaboration and partnership and reflect Te Rūnanga o Ngāi Tahu ownership and the immense cultural importance of Ōkeina to Te Rūnanga o Koukourārata and Ngāi Tahu whānui.

5.11 Te Rūnanga o Koukourārata signed the Ōkeina (Okains Bay) Management Plan Advisory Group Terms of Reference on 2 June 2022. Te Rūnanga o Ngāi Tahu signed the Ōkeina (Okains Bay) Management Plan Advisory Group Terms of Reference on 3 June 2022. (Attachment A).

5.12 Te Pātaka o Rākaihautū Banks Peninsula Community Board is required to approve the Ōkeina (Okains Bay) Management Plan Advisory Group Terms of Reference. (Attachment A).

5.13 The Terms of Reference require the appointment of a Community Board member to the Ōkeina (Okains Bay) Management Plan Advisory Group. Staff acknowledge there are local elections in October 2022. Staff recommend that once the new Te Pātaka o Rākaihautū Banks Peninsula Community Board establishes its governance structure after the elections, a representative from the Community Board will be appointed to the Ōkeina (Okains Bay) Management Plan Advisory Group.

5.14 The decision affects the following wards/Community Board areas:

Te Pātaka o Rākaihautū/Banks Peninsula

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Strategic alignment with Community Outcomes:

· Resilient communities. Enabling active and connected communities.

· Healthy environment. Unique landscapes and indigenous biodiversity are valued and stewardship exercised.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Parks and Foreshore

· Level of Service: 6.8.10.2 Network Plans and reserve management plans are developed to guide management and investment in parks - At least one new or revised management or network plan approved each year

6.3 The policies and principles in the new Management Plan will be aligned with the Mahaanui Iwi Management Plan 2013 objectives and policies that relate to Ōkeina.

Policy Consistency Te Whai Kaupapa here

6.4 The decision is consistent with the Council’s Plans and Policies including the Open Space Strategy 2010-2040.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.6 Under the Ngāi Tahu Claims Settlement Act 1998, the Okains Bay Domain Reserve and Okains Bay Hall Reserve, collectively known as Ōkeina, were returned to Te Rūnanga o Ngāi Tahu ownership in fee simple. The reserve status of Ōkeina was revoked. The land is owned by Te Rūnanga o Ngāi Tahu who agreed to Ōkeina (Okains Bay) being managed and controlled by the Banks Peninsula District Council, including its successors, the Christchurch City Council.

6.7 Ōkeina (Okains Bay) and Kawatea (Little Okains Bay) are associated with several important pā settlements and events and are ancestrally, and contemporarily significant as a mahinga kai for Ngāi Tahu.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.8 Ōkeina is susceptible to coastal inundation. It will be essential for climate change impacts to be considered as part of the new Ōkeina (Okains Bay) Management Plan.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.9 Accessibility will be considered as part of the new Ōkeina (Okains Bay) Management Plan.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1 Cost to Implement - The preparation and development of the new Ōkeina (Okains Bay) Management Plan is included in the operational expenditure of the Parks planning budget.

7.2 Maintenance/Ongoing costs – A management plan outlines management statements and/or overall policies and objectives for the management of a park. There is no costing detail in management plans. Any outcomes of the management plan may be considered in the operational budget of the Sport and Recreation Unit which is the current asset owner of the Okains Bay camping ground assets, the Parks Unit which is the current asset owner of the parks assets, and the Community Facilities Unit, which is the current asset owner of community facilities assets. Any additional projects may be put forward for consideration in the Christchurch City Council Annual Plan and/or the Christchurch City Council Long Term Plan processes as required and/or additional funding sought in partnership.

7.3 Funding Source – Refer 7.1 and 7.2 above.

Other / He mea anō

7.4 Not applicable.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1 The Community Board has delegation from the Council under the Delegation Register, Section Parks: Adopt, review and amend management plans. Under this delegation, it is open to the Community Board to design its own process for the management plan in question. This includes approving the Terms of Reference, which outline the process.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.2 The guiding document in the establishment of the Ōkeina (Okains Bay) Management Plan Advisory Group is the Ngāi Tahu Claims Settlement Act 1998.

8.3 The legal consideration is that under the Ngāi Tahu Claims Settlement Act the reserve status of Ōkeina was revoked. The Christchurch City Council is not preparing the new Ōkeina (Okains Bay) Management Plan formally under the Reserves Act 1977, but rather a bespoke process that has been agreed to by Te Rūnanga o Ngāi Tahu and Te Rūnanga o Koukourārata.

8.4 The Community Board Member to be appointed on the Ōkeina (Okains Bay) Management Plan Advisory Group will not be able to be appointed to the Hearing Panel or take part in the final adoption process of the new Ōkeina (Okains Bay) Management Plan due to a conflict of interest. The appointment will be for a limited time.

8.5 This report has been reviewed by Legal and Democratic Services.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There is the potential for differing viewpoints from members of the Ōkeina (Okains Bay) Management Plan Advisory Group. Expectations will need to be respectfully managed, with consideration of all viewpoints, within the context of the Ngai Tahu Claims Settlement Act 1998.

Attachments / Ngā Tāpirihanga

No.	Title	Page
a ⇩	Ōkeina Okains Bay Management Plan Advisory Group Terms Of Reference partially executed 3 June 2022	59
b ⇩	Location Map of Ōkeina	71
c ⇩	Map of Ōkeina Okains Bay Beach Reserve	72
d ⇩	Map of Ōkeina Okains Bay Hall Reserve	73

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
Ngāi Tahu Claims Settlement Act 1998	Ngāi Tahu Claims Settlement Act 1998 No 97 (as at 12 April 2022), Public Act Contents – New Zealand Legislation
Ngāi Tahu Deed of Settlement 1997	Ngāi Tahu Deed of Settlement - Section 11 Mahinga kai transfer and vesting of properties 21 Nov 1997 (www.govt.nz)

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Delia Walker - Planner Recreation

Approved By

Kelly Hansen - Manager Parks Planning & Asset Management

Al Hardy - Manager Community Parks

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizens & Community

Te Pātaka o Rākaihautū Banks Peninsula Community Board

11 July 2022

11. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - June 2022
Reference Te Tohutoro:	22/162387
Report of Te Pou Matua:	Penelope Goldstone, CGM Banks Peninsula Penelope.Goldstone@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, GM Citizens & Community Mary.Richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report for June 2022.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Walk Waitaha	The new format of the Christchurch Walking Festival, ‘Walk Waitaha’ ran throughout April and May 2022 and was very well received, offering a great array of self-guided walks and walking activities over a six week period.	Ongoing	Our communities are strong, connected and foster a sense of belonging.
Christchurch Walking Festival Merit Award	In April 2022 the Christchurch City Council Walking Festival event received a Merit Award in the Best Event category at the Recreation Aotearoa Awards. The Recreation Awards recognise excellence, innovation and effectiveness of outstanding activity within the recreation sector as well as the achievement and service of individuals whose commitment and contribution promotes the on-going development and enhancement of the industry. Thank you to the 35+ partners who were with us every step of the way to bring the Christchurch Walking Festival to life each year. We are looking forward to bringing the Christchurch Walking Festival back in its usual format in April 2023; where we will continue to explore, discover and connect with the wonderful world of walking.	Completed	Our communities are strong, connected and foster a sense of belonging.
Reserve Management Committees – Terms of Reference	Governance Team staff have continued to meet with the Committees and the local Rūnanga to workshop the revised draft Terms of Reference.	Report to Board late August	Unique landscapes and indigenous biodiversity are valued and stewardship exercised.

3.2 Community Funding Summary

3.2.1 Discretionary Response Fund (DRF) – Four Youth Development applications were received this year, all in the last few months of the financial year. These are allocated directly from the Board's DRF. For a full summary of DRF expenditure for the year, see Attachment A.

3.2.2 Strengthening Communities Fund - assessment of applications is complete. Staff will discuss them with the Board over the coming months prior to a final decision report to the Board during August. Applicants will be notified of outcomes in time for projects beginning 1 September.

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· The Board had a site visit to the Diamond Harbour Health Centre on 13 June 2022 and were met by a Council arborist and members of the Diamond Harbour and District Health Support Group.

3.3.2 Council Engagement and Consultation

· Additions and Alterations to The Giants House, Akaroa – Open for submissions from 20 June to 19 July 2022.

· Banks Peninsula Community Board Submission – Duvauchelle Treated Wastewater Options. Attachment B.

· Banks Peninsula Feedback to Council – Water Services Entities Bill – 22 June 2022. Attachment C.

· Feedback to Council requested on the Exposure Draft of National Policy Statement for Indigenous Biodiversity. The Board provided the following feedback:

· The Board wishes to emphasise the benefits of planting native trees, as opposed to exotic trees, on Banks Peninsula to support its indigenous biodiversity, and strongly encourages the planting of natives as part of the NPS-IB and in the context of the Government’s One Billion Trees Programme.

· Proposed new bus stop on Harbour View Terrace near Cass Bay Place – consultation closed on 27 June.

· Smart Christchurch Strategy – Open for submissions from 23 June to 14 July 2022.

3.4 Governance Advice

3.4.1 Public Forum – The Board received the following public forums at its 13 June 2022 meeting:

· Kerri Bowen and Fiona Waghorn, regarding Fiona’s new role as Community Partnerships Ranger;

· Reverend John McLister, regarding the Lyttelton Parish and Lyttelton Seafarers.

3.4.2 Deputations - The Board received the following deputations at its 27 June 2022 meeting:

· Diamond Harbour and Districts Health Support Group, regarding the approval requested for building improvements to the Diamond Harbour Health Centre and tree removal;

· Eddie Costello, resident of Diamond Harbour, regarding the proposed removal of two Eucalyptus trees to accommodate the building improvements to the Diamond Harbour Health Centre.

3.4.3 Reserve Management Committee Meetings:

· Cass Bay – 1 June

· Stanley Park – 2 June

· Awa-iti – 2 June

· Diamond Harbour – 13 June

· Okains Bay – 14 June

· Duvauchelle – 20 June

4. Advice Provided to the Community Board

4.1 Memo to the Board – Temporary Chlorination – Little River Water Supply. Attachment D.

4.2 Memo to the Board – Safety Improvements Options – Marine Drive, Charteris Bay. Attachment E.

4.3 Memo to the Board - Interactions Volumes for Banks Peninsula Service Centres. Attachment F.

4.4 Memo to the Board – Residents Survey 2021-22. Attachment G.

4.5 Memo to the Board – Kerbside Extension in Banks Peninsula-Wairewa. Attachment H.

4.6 Memo to the Board – Submissions Open – Water Services Entities Bill. Attachment I.

4.7 Graffiti Insight Report – May 2022. Attachment J.

4.8 Customer Service Requests Report – 1 June to 30 June 2022. Attachment K.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Banks Peninsula Discretionary Response Fund Summary - July 2022	80
b ⇩	Banks Peninsula Community Board Submission - Duvauchelle Wastewater Treatment Options - June 2022	81
c ⇩	Banks Peninsula Community Board Feedback to Council - Water Services Entities Bill - 22 June 2022	82
d ⇩	Memo - Temporary Chlorination - Little River Water Supply	83
e ⇩	Memo - Safety Improvements Options - Marine Drive, Charteris Bay	85
f ⇩	Memo - Interactions Volumes for Banks Peninsula Service Centres	87
g ⇩	Memo - Residents Survey 2021-22	89
h ⇩	Memo - Kerbside Extension in Banks Peninsula-Wairewa	91
i ⇩	Memo - Submissions Open - Water Services Entities Bill	93
j ⇩	Banks Peninsula Graffiti Insight - May 2022	95
k ⇩	Customer Services Requests Report - June 2022	99

Signatories Ngā Kaiwaitohu

Authors

Katie Matheis - Banks Peninsula Governance Adviser

Liz Carter - Community Board Advisor

Robin Arnold - Community Development Advisor

Trisha Ventom - Community Recreation Advisor

Jane Harrison - Community Development Advisor

Andrea Wild - Community Development Advisor

Philipa Hay - Community Development Advisor

Bipul Adhikari - Support Officer

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Matthew McLintock - Manager Community Governance Team

Claire Appleby-Phillips - Principal Community Partnerships & Planning Advisor

7. Reserve Management Committee Meeting Minutes
Reference / Te Tohutoro:	22/773583
Report of / Te Pou Matua:	Katie Matheis, Governance Advisor Katie.Matheis@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, GM Citizens & Community, Mary.Richardson@ccc.govt.nz

Name	Subject
Pigeon Bay Reserve Management Committee	21 May 2022 Unconfirmed
Diamond Harbour Reserve Management Committee	13 June 2022 Unconfirmed