Te Mana Tiaki I Te Ara Akitu
Summit Road Protection Authority
AGENDA
Notice of Meeting Te Pānui o te Hui:
A meeting of Te Mana Tiaki I Te Ara Akitu /
the Summit Road Protection Authority and its Advisory Committee will be held
on:
Date: Tuesday 24 March 2026
Time: 5pm approximately after the Advisory
Committee meeting.
Venue: Kōaro Room Te Hāpua: Halswell
Centre, 341 Halswell Road, Christchurch
Authority
Membership
|
Members
|
Councillor Sarah Barnsley - Selwyn
District Council
Nathaniel Herz Jardine - Christchurch
City Council
Nigel Millar - Te Pātaka o
Rākaihautū Banks Peninsula Community Board
|
18 March 2026
Website: www.ccc.govt.nz
TABLE OF CONTENTS NGĀ IHIRANGI
Karakia Tīmatanga................................................................................................... 3
1. Apologies......................................................................................................... 3
2. Declarations of Interest..................................................................................... 3
3. Deputations
by Appointment.............................................................................. 3
REPORTS FOR
RECOMMENDATION TO THE AUTHORITY
4. Election
of the Summit Road Protection Authority Chairperson............................... 5
REPORTS FOR
APPROVAL
5. Summit
Road Protection Authority Draft Annual Report for Year Ending June 2025.... 9
6. Summit
Road Protection Authority - Draft Annual Plan and Budget for year ending June
2027.............................................................................................................. 19
7. Summit
Road Authority and Advisory Committee - Meeting Schedule 2026 - 2028.... 37
8. Members’ Information Exchange....................................................................... 39
Karakia Whakamutunga
Karakia Tīmatanga
|
Whakataka te hau ki te
uru
Whakataka te hau ki te
tonga
Kia mākinakina ki
uta
Kia mātaratara ki
tai
E hī ake ana te
atakura
He tio, he huka, he hau
hū
Tīhei Mauri Ora
|
Cease the winds from
the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air.
A touch of frost, a promise of a glorious day.
|
1. Apologies
Apologies will
be recorded at the meeting.
2. Declarations of Interest
Members are
reminded of the need to be vigilant and to stand aside from decision-making
when a conflict arises between their role as a member and any private or other
external interest they might have.
3. Deputations by Appointment
Deputations may
be heard on a matter or matters covered by a report on this agenda and approved
by the Chairperson.
Deputations will be recorded in the
meeting minutes.
To present to the Authority, refer to the Participating in decision-making webpage or
contact the meeting advisor listed on the front of this agenda.
|
4. Election
of the Summit Road Protection Authority Chairperson
|
|
Reference Te Tohutoro:
|
26/438992
|
|
Responsible Officer(s) Te Pou Matua:
|
Liz
Beaven, Executive Secretary
|
|
Accountable ELT Member Pouwhakarae:
|
Andrew
Rutledge, General Manager Citizens and Community
|
1. Purpose and Origin of the Report Te Pūtake Pūrongo
1.1 The
purpose of this report is to enable the Summit Road Protection Authority,
established under the Summit Road Protection Act 1963, to elect a Chairperson
in accordance with established governance practice.
2. Officer Recommendations Ngā
Tūtohu
That Summit Road
Protection Authority:
1. Receives the information in the Election of the Summit Road Protection
Authority Chairperson Report.
2. Adopts,
by resolution, whether it will use System A or System B to elect a Chairperson;
and
3. Proceeds
to elect a Chairperson to the Summit Road Protection Authority.
3. Background
3.1 The
Summit Road Protection Authority (the Authority) is established under the
Summit Road Protection Act 1963.
3.2 The
Protection Authority is required to elect a Chairperson from among its members.
3.3 The
Act does not prescribe a specific voting system for this election. For
transparency and consistency with local authority practice, it is recommended
that the Protection Authority adopt one of the recognised voting systems set
out in Clause 25 of Schedule 7 of the Local Government Act 2002.
4. Legal Considerations
4.1 The Summit Road Protection Act 1963 does not prescribe a voting
system for the election of a Chairperson. The adoption of a voting system
ensures the election is conducted in a clear, fair, and transparent manner
consistent with established local authority practice.
5. Voting Systems Available for Adoption
5.1 Before nominations are called, the Authority must resolve which
voting system it will use.
System A
5.2 Requires
that a person be elected or appointed if he or she receives the votes of a
majority of the members of the Authority present and voting; and
5.3 Has
the following characteristics:
5.3.1 There
is a first round of voting for all candidates, and
5.3.2 If
no candidate is successful in that round, there is a second round of voting
from which the candidate with the fewest votes in the first round is excluded;
and
5.3.3 If
no candidate is successful in the second round, there is a third, and if
necessary, subsequent, round of voting from which, each time, the candidate
with the fewest votes in the previous round is excluded; and
5.3.4 In
any round of voting, if two or more candidates tie for the lowest number of
votes, the person excluded from the next round is determined by lot.
System B
5.4 Requires
that a person is elected or appointed if he or she receives more votes than any
other candidate; and
5.5 Has
the following characteristics:
5.5.1 There
is only one round of voting, and
5.5.2 If
two or more candidates tie for the most votes, the tie is resolved by lot.
Practical
application of the Voting System
5.6 The
Authority must first determine, by resolution, which system of voting it will
use, that is, System A or System B.
5.7 Nominations
for the position of Chairperson are called for.
5.8 If
there is only one candidate, then the Authority may resolve that person be
elected.
5.9 If
there is more than one candidate, the Authority must then put the matter to a
vote according to the system it has adopted. The Authority members are then
asked to vote on each candidate.
5.10 The
following examples may be useful to illustrate two of the systems:
|
Voting System
|
Examples
|
|
System A
|
Example
1
Three nominations are received, and
upon the votes being counted, the result is: A (5) B (2) C (1). In this case,
A is elected to the relevant position.
Example 2
Three
nominations are received, and upon the votes being counted, the result is:
A (3) B (3) C (2). In this case, no
candidate is successful, so a second round of voting is held for candidates A
and B. The lowest polling candidate, C, is excluded.
|
|
System B
|
Example
1
Three nominations are received, and
upon the votes being counted, the result is: A (5) B (2) C (1). In this case,
A is elected to the relevant position.
Example 2
Three
nominations are received, and upon the votes being counted, the result is:
A (4) B (4) C (0). In this case, a
lot is held to determine who between A and B will be elected to the relevant
position
|
Attachments Ngā Tāpirihanga
There are no
attachments for this report.
In addition to the attached documents, the following background
information is available:
|
Document
Name – Location / File Link
|
|
Not
applicable
|
Signatories Ngā Kaiwaitohu
|
Author
|
Liz Beaven
– Executive Secretary
|
|
5. Summit Road Protection Authority
Draft Annual Report for Year Ending June 2025
|
|
Reference Te Tohutoro:
|
26/551409
|
|
Responsible Officer(s) Te Pou Matua:
|
Liz
Beaven, Executive Secretary
|
|
Accountable ELT Member Pouwhakarae:
|
Andrew
Rutledge, General Manager Citizens and Community
|
1. Purpose and Origin of the Report Te Pūtake Pūrongo
1.1 The
purpose of this report is for the Summit Road Protection Authority to adopt the
Authority’s Annual Report for the year ending 30 June 2025.
2. Officer Recommendations Ngā Tūtohu
That the Summit Road
Protection Authority:
1. Receive the information in the Summit Road
Protection Authority Draft Annual Report for Year Ending June 2025 Report.
2. Adopt the Summit Road Protection Authority Annual Report for Year
ending June 2025. (Attachment A to this report).
3. Detail Te Whakamahuki
3.1 The Authority is required to prepare a report each year on its
activities for the preceding year. Copies of the Annual Report, together
with copies of the Annual Plan and Budget for the forthcoming year, are
required to be forwarded to the two contributory local bodies, the Christchurch
City Council and the Selwyn District Council.
Attachments Ngā Tāpirihanga
|
No.
|
Title
|
Reference
|
Page
|
|
a ⇩ 
|
Summit Road Protection Authority - Draft Annual Report for the
year ending June 2025
|
26/526861
|
10
|
|
6. Summit
Road Protection Authority - Draft Annual Plan and Budget for year ending June
2027
|
|
Reference Te Tohutoro:
|
26/551378
|
|
Responsible Officer(s) Te Pou Matua:
|
Liz
Beaven, Executive Secretary
|
|
Accountable ELT Member Pouwhakarae:
|
Andrew
Rutledge, General Manager Citizens and Community
|
1. Purpose and Origin of the Report Te Pūtake Pūrongo
1.1 The
purpose of this report is for the Summit Road Protection Authority to adopt the
Authority’s Annual Plan and Budget for the year ending June 2027.
2. Officer Recommendations Ngā Tūtohu
That the Summit Road
Protection Authority:
1. Receive the information in the Summit Road
Protection Authority - Draft Annual Plan and Budget for year ending June 2027 Report.
2. Adopt the Summit Road Protection
Authority - Draft Annual Plan and Budget for year ending June 2027 (Attachment
A of this report).
3. Detail Te Whakamahuki
3.1 The
Summit Road Protection Authority's Annual Plan and Budget for 2026-27 describes
work that may be undertaken during the year, shows how much it may cost, and
sets out the objectives in each area of significant activity. The Annual
Plan relates to the period 1 July 2026 - 30 June 2027, the financial year for
the Authority.
Attachments Ngā Tāpirihanga
|
No.
|
Title
|
Reference
|
Page
|
|
a ⇩ 
|
Summit Road Protection Authority - Draft Annual Plan and Budget
for year ending June 2027
|
26/526810
|
20
|
|
7. Summit
Road Authority and Advisory Committee - Meeting Schedule 2026 - 2028
|
|
Reference Te Tohutoro:
|
26/463010
|
|
Responsible Officer(s) Te Pou Matua:
|
Liz
Beaven, Executive Secretary
|
|
Accountable ELT Member Pouwhakarae:
|
Andrew
Rutledge, General Manager Citizens and Community
|
1. Purpose and Origin of the Report Te Pūtake Pūrongo
1.1 The
purpose of this report is for the Summit Road Protection Authority (the
Authority) and the Summit Road Advisory Committee (the Committee) to consider
approving the meeting schedule for the period 1 July 2026 to 1 October 2028.
1.2 The
Authority and Advisory Committee may review these arrangements during the
triennium if required.
2. Officer Recommendations Ngā
Tūtohu
That the Summit Road
Protection Authority:
1. Receive the information in the Summit Road Authority and Advisory Committee -
Meeting Schedule 2026 - 2028 Report.
2. Note that the decision in this report is assessed as low significance based on the
Christchurch City Council’s Significance and Engagement Policy.
3. Adopt the following six-monthly meeting
schedule for the Summit Road Protection Authority and the Summit Road Advisory
Committee for the period 2026- 2028:
|
Date
|
Time
|
Location
|
|
15 September 2026
|
4.30pm
|
To be confirmed
|
|
23 March 2027
(Annual General Meeting)
|
4.30pm
|
To be confirmed
|
|
21 September 2027
|
4.30pm
|
To be confirmed
|
|
21 March 2028
(Annual General Meeting)
|
4.30pm
|
To be confirmed
|
|
19 September 2028
|
4.30pm
|
To be confirmed
|
4. Delegate to the Authority Chairperson and the
Executive Secretary to amend the Authority and Advisory Committee meeting
schedule as required.
3. Background/Context Te Horopaki
3.1 The meeting schedule has been developed on the basis of two ordinary
meetings per year for both the Summit Road Protection Authority and the Summit
Road Advisory Committee.
3.2 The Annual General Meeting must be held by
31 March each year, pursuant
to the Summit Road Protection Authority Act 1993.
3.2.1 In
addition to the scheduled meetings, the Chairperson may call an extraordinary
meeting of the Summit Road Protection Authority or the Summit Road Advisory
Committee if required, in accordance with the provisions of the Summit Road
Protection Authority Act 1993.
3.2.2 The
proposed six-monthly meeting schedule reflects the operational nature of the
Summit Road Protection Authority and the level of business typically considered
by the Authority and Advisory Committee. This approach aligns with previous
practice and ensures meetings are scheduled at appropriate intervals while
still allowing additional meetings to be called if required.
3.3 The
decisions in this report are of low significance concerning the Christchurch
City Council’s Significance and Engagement Policy.
Attachments Ngā Tāpirihanga
There are no
attachments to this report.
In addition to the attached documents, the following background
information is available:
|
Document
Name – Location / File Link
|
|
Not
applicable
|
Signatories Ngā Kaiwaitohu
|
Author
|
Liz Beaven -
Community Board Advisor
|
|
Approved By
|
Liz Beaven -
Community Board Advisor
|
8. Members’ Information Exchange
This item
provides an opportunity to discuss other matters of note.
Karakia Whakamutunga
|
Unuhia, unuhia
Unuhia ki te uru tapu
nui
Kia wātea, kia
māmā, te ngākau,
Te tinana te wairua i
te ara takatā
Koia rā e Rongo,
whakairia ake ki runga
Kia tina! TINA! Hui e!
TĀIKI E!
|
Draw on, draw on,
Draw on the supreme sacredness
To clear, to free the heart, the body and the spirit of mankind
Rongo, suspended high above us (i.e. in ‘heaven’)
Draw together! Affirm!
|
