Minutes of Summit Road Protection Authority

Karakia Tīmatanga

The agenda was dealt with in the following order.

Te Mana Tiaki I Te Ara Akitu / Summit Road Protection Authority convened at 3.39pm.

1. Apologies for the Authority

There were no apologies received for the Authority meeting.

2. Declarations of Interest for the Authority

Keir Leslie declared an interest in Item 9.

3. Election of a Chairperson and Deputy Chairperson

Authority Resolved SRPC/2023/00001

That the Authority:

1. Adopts System B to elect a Chairperson and Deputy Chairperson.

Keir Leslie/Cathy Lum-Webb Carried

Authority Resolved SRPC/2023/00002

2. Elects Keir Leslie as Chairperson of the Summit Road Protection Authority.

Cathy Lum-Webb/Keir Leslie Carried

Authority Resolved SRPC/2023/00003

3. Elects Cathy Lum-Webb as Deputy Chairperson of the Summit Road Protection Authority to fulfil the role and delegations of the Chairperson whenever the Chairperson may be unavailable.

Keir Leslie/Cathy Lum-Webb Carried

4. Arrangements following the 2022 Local Government Elections

Committee Resolved SRPC/2023/00004

That the Authority:

1. Appoints Grant Miller, Cathy Lum-Webb and Keir Leslie as members of the Advisory Committee under section 9(1)(a) of the Summit Road (Canterbury) Protection Act 2001 to represent the contributory councils.

2. Appoints Paul Devlin as the member of the Advisory Committee under section 9(1)(f) of the Summit Road (Canterbury) Protection Act 2001 as the open space and parks management expert.

3. Confirms no change to the other appointments to the Advisory Committee as carrying over to this term.

4. Approves the Christchurch City Council’s Head of Strategic Policy and Resilience to make arrangements as appropriate for supporting the role of the Authority.

5. Adopts the Christchurch City Council’s current Standing Orders for the term.

Keir Leslie/Cathy Lum-Webb Carried

5. Public Participation / Te Huinga Tūmatanui

Te Huinga Whānui / Public Forum

No public forum presentations were received.

Ngā Huinga Whakaritenga / Deputations by Appointment

No deputations by appointment were received.

Ngā Pākikitanga / Presentation of Petitions

No petitions were received.

The Authority at 3.49pm adjourned to hear the consideration of its Advisory Committee which then convened with the Authority to reconvene at the conclusion of its Advisory Committee’s meeting.

6. Apologies for the Advisory Committee

Committee Resolved SRPC/2023/00006

That the apology for absence received from Paul Devlin be accepted.

Denis Aldridge/Hana Walton Carried

7. Declarations of Interest for the Advisory Committee

Keir Leslie declared an interest in Item 9.

8. Summit Road Safety Update (Briefing Update)

The Advisory Committee received a briefing from City Council Traffic Engineer, Andrew Hensley, to update it on Summit Road traffic safety matters, noting anecdotal assessment/feedback indicating:

· Reduction in anti-social road user activity in comparison to previous years

· Positive effects of the speed limit reduction

· Lack of serious crashes compared to other years

It was noted in relation to any inference of a possible causative relationship of minor safety improvements and/or speed limit reduction to the above positive anecdotal assessment/feedback that the time elapsed is still too short to compare any crashes and draw conclusions.

An update was also provided on the Dyers Pass Road Safety Improvement Project, and work at the entrance to the Air Traffic Control site.

The Advisory Committee had positive feedback on the Dyers Pass Road project and had a question for follow up about the spray seed mix that was used, particularly in terms of its relationship to biodiversity.

The Advisory Committee also raised that west of the Sign of the Kiwi there is an apparent access point onto Summit Road used by Adventure Park bikers, and there was a question for follow up as to whether this was an approved activity. If not, it was queried whether there could/should be a barrier installed to discourage usage.

It was raised finally that the new parking area opposite the Sign of the Bellbird will need its gate to be locked at night to discourage anti-social road user activity. The Summit Road Society representative noted that crash barriers at head of the parking area are to be completed before the site is fully operational. Clarity was sought of the Parks Unit around arrangements for the gate to be locked.

9. Legislative Reform (Discussion Item)

The Advisory Committee discussed the reform of the resource management system and how the advancement of the Port Hills Management/Master Plan and a reformed regional planning approach may facilitate further consideration of the prospect of legislative reform of the Summit Road (Canterbury) Protection Act, focused on ensuring the land surrounding the Summit Road is regulated and managed in accordance with those, allowing a system that is integrated, rationalised, fit for purpose, and duly consulted.

10. Annual Plan Submission

Advisory Committee Comment

The Advisory Committee wished to acknowledge the significant work of its former member (who was the nominee of the Minister of Conservation), Dr Christine Dann, on the vision document appended to the submission.

Committee Resolved SRPC/2023/00007 Officer recommendations accepted without change

That the Advisory Committee recommends that the Authority:

1. Makes the submission attached to the agenda on the Christchurch City Council’s Annual Plan 2023-24 (with the vision document appended); particularly to: Request that the City Council gives appropriate prioritisation to the advancement of a Port Hills Management Plan in line with its resolution of 22 March 2018 to request that the Plan be advanced as soon as possible recognising that the outcomes and objectives of that Plan may assist in achieving positive outcomes for the Summit Road and other affected roads in the area covered by that Plan.

Paul Loughton/Denis Aldridge Carried

11. Section 17 Waiver Recommendation - Sauna
	The Advisory Committee noted the resource consent granted by the City Council for the sauna building and invited the City Council’s Planning Manager to clarify the process. The Advisory Committee accepted the officer recommendations in respect of the sauna building.
	Committee Resolved SRPC/2023/00008 That the Advisory Committee: 1. Invites the City Council’s Planning Manager to its next meeting to clarify the resource consent process for the land within the Authority’s jurisdiction. Peter Graham/Paul Loughton Carried
	Committee Resolved SRPC/2023/00009 That the Advisory Committee recommends that the Authority: 1. Pursuant to section 17 of the Summit Road (Canterbury) Protection Act 2001, does not require (i.e. waives) notification or approval of the application in respect the sauna building at 575 Summit Road, Redcliffs, as any effects on the amenities are no more than minor. 2. Subjects the waiver at 1 above to the conditions that: a. the unadorned, non-reflective materiality and colouring of the sauna building as pictured in the application is reasonably maintained; and b. if the structures at the address on the other side of Summit Road represented as being (or to be) removed, are still anywhere at the address within the protected land, they must be removed within a time delegated to be set by any officer within the Christchurch City Council’s Regulatory Compliance Unit (any such officer is further authorised in the event of non-compliance to exercise all relevant powers available to the Authority to have the sauna and any other non-compliant structures removed). Paul Loughton/Peter Graham Carried Keir Leslie abstained from voting on this item.

12. Annual Report for the Year Ending 30 June 2022

Committee Resolved SRPC/2023/00010 Officer recommendations accepted without change

That the Advisory Committee recommends that the Authority:

1. Adopts the Annual Report for the year ending 30 June 2022 attached to the agenda as its report on its activities for the year to send to the contributory councils.

Paul Loughton/Denis Aldridge Carried

13. Draft Annual Plan and Budget for 2023-24

Committee Resolved SRPC/2023/00011 Officer recommendations accepted without change

That the Advisory Committee recommends that the Authority:

1. Adopts the draft Annual Plan and Budget for 1 July 2023 – 30 June 2024 attached to the agenda as its estimate of expenditure for the period to send to the contributory councils, and declines to levy them at this time.

Paul Loughton/Peter Graham Carried

14. Members’ Information Exchange

The members exchanged information on matters of interest, with the representative of the Summit Road Society highlighting the progress of their improvements around the car park opposite the Sign of the Bellbird to construct the John Jameson Lookout, anticipating it may formally open mid-year.

The representative of the Summit Road Society also commended the ongoing ‘Predator Free Port Hills’ work.

The Advisory Committee concluded its meeting at 5.03pm, at the Authority reconvened its meeting at 5.16pm.

15. Authority Consideration of Item 10: Annual Plan Submission

The Authority accepted the officer recommendations, adopting the submission in principle, with delegation to the Chair and Deputy Chair to approve the final form, so as to allow updates or corrections anticipation to be of a minor nature.

Authority Resolved SRPC/2023/00012

That the Authority:

1. Adopts in principle the submission attached to the agenda on the Christchurch City Council’s Annual Plan 2023-24 (with the vision document appended); particularly to: Request that the City Council gives appropriate prioritisation to the advancement of a Port Hills Management Plan in line with its resolution of 22 March 2018 to request that the Plan be advanced as soon as possible recognising that the outcomes and objectives of that Plan may assist in achieving positive outcomes for the Summit Road and other affected roads in the area covered by that Plan.

2. Delegates to the Chair and Deputy Chair to approve the submission in its final form.

Keir Leslie/Cathy Lum-Webb Carried

16. Authority Consideration of Item 11: Section 17 Waiver Recommendation

The Authority accepted the officer recommendations, adding clarifying words to resolution 1 to signal that it only reflects that any effects on the amenities of the sauna building alone are no more than minor, and does not reflect that clustered with the unconsented structures at the address on the other side of Summit Road, which had been represented for the applicant as being (or to be) removed.

Authority Resolved SRPC/2023/00013

That the Authority:

1. Pursuant to section 17 of the Summit Road (Canterbury) Protection Act 2001, does not require (i.e. waives) notification or approval of the application in respect the sauna building at 575 Summit Road, Redcliffs, as any effects on the amenities of the sauna building alone are no more than minor.

2. Subjects the waiver at 1 above to the conditions that:

a. the unadorned, non-reflective materiality and colouring of the sauna building as pictured in the application is reasonably maintained; and

b. if the structures at the address on the other side of Summit Road represented as being (or to be) removed, are still anywhere at the address within the protected land, they must be removed within a time delegated to be set by any officer within the Christchurch City Council’s Regulatory Compliance Unit (any such officer is further authorised in the event of non-compliance to exercise all relevant powers available to the Authority to have the sauna and any other non-compliant structures removed).

Keir Leslie/Cathy Lum-Webb Carried Unanimously

17. Authority Consideration of Item 12: Annual Report

Authority Resolved SRPC/2023/00014 Officer/Committee recommendations accepted without change

That the Authority:

1. Adopts the Annual Report for the year ending 30 June 2022 attached to the agenda as its report on its activities for the year to send to the contributory councils.

Keir Leslie/Cathy Lum-Webb Carried

18. Authority Consideration of Item 13: Annual Plan and Budget for 2023-24

Authority Resolved SRPC/2023/00015 Officer/Committee recommendations accepted without change

That the Authority:

1. Adopts the Annual Plan and Budget for 1 July 2023 – 30 June 2024 attached to the agenda as its estimate of expenditure for the period to send to the contributory councils, and declines to levy them at this time.

Keir Leslie/Cathy Lum-Webb Carried

Karakia Whakamutunga

Meeting concluded at 5.37pm.

CONFIRMED THIS 4^TH DAY OF NOVEMBER 2024

KEIR LESLIE Paul Loughton

Authority Chairperson Advisory committee chairperson

Hautū | Executive Secretary