Agenda of Waihoro Spreydon-Cashmere-Heathcote Community Board

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Waihoro

Spreydon-Cashmere-Heathcote Community Board

Open Minutes

Date: Thursday 9 May 2024

Time: 4:07 pm

Venue: Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

Present

Chairperson

Deputy Chairperson

Members

Callum Ward

Keir Leslie

Will Hall

Roy Kenneally

Tim Lindley

Lee Sampson

Tim Scandrett

Sara Templeton (via audio/visual)

Principal Advisor

Christopher Turner-Bullock

Manager Community Governance,

Tel: 941 8233

Jane Walders

Community Board Advisor

941 6584

jane.walders@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga: All together

Waiata: The Board sang a waiata to open the meeting.

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved SCBCC/2024/00035

That the apologies received from Melanie Coker for absence and Sara Templeton for lateness, be accepted.

Callum Ward/Tim Scandrett Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

Roy Kenneally declared an interest in the Cross Over Trust proposal for Better-off funding, Item 13 refers, and took no part in the Board’s discussion or voting on that proposal.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved SCBCC/2024/00036

That the minutes of the Waihoro Spreydon-Cashmere-Heathcote Community Board meeting held on Thursday, 11 April 2024 be confirmed subject to the following being added to page 3 after the member of public in the public gallery sang a waiata tautoko.

The Marylands Survivors acknowledged and thanked the residents of Marylands Place.

Callum Ward/Tim Scandrett Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Cashmere Stream Esplanade - park furniture

Sara Mackenzie and Athol McCully spoke on behalf of the Rotary Club of Christchurch South regarding new park furniture in Cashmere Stream Esplanade.

Ms Mackenzie introduced the Board to the project - enhancing Cashmere Stream Esplanade Reserve that the Club has been involved in for the past two years, alongside the Cracroft Residents’ Association.

The Club is requesting permission for installation of a picnic table with bench set and an information board, and in the future would like to see a barbeque and picnic shelter in the area.

After questions from members, the Chairperson thanked Ms Mackenzie and Mr McCully for their presentation.

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Refers the issues raised in the Cashmere Stream Esplanade park furniture presentation from the Rotary Club of Christchurch South to staff for investigation and report back to the Board on:

a. The process to undertake the requested activity on Cashmere Stream Esplanade reserve.

b. The costs involved to supply and install a picnic table and information board .

c. Any consents required to install a picnic table and information board.

Attachments

a Item 4.1 - Cashmere Stream Esplanade project presentation

b Item 4.1 - Letter of support from Heidi Wilton

c Item 4.1 - Letter of endorsement from Rebecca Warwick

4.2

Creating Connected Communities

Margot Korhonen did not attend.

4.3

Local Radio Station

Imogen Brophy and Hannah Feck, first-year students at the New Zealand Broadcasting School, Ara, introduced themselves to the Board.

Imogen advised the Board that they are part of a team that are setting up a local radio station, Baseline 96.1FM, and they will be collecting news, including news from the Board.

After questions from members, the Chairperson thanked Ms Brophy and Ms Feck for their presentation.

4.4

Waltham Park Memorial Gates

Reverend Dr Richard Waugh, QSM addressed the Board in relation to the new community ANZAC Day service held last month at Waltham Park Memorial Gates for Waltham, Opawa, and St Martins communities.

Reverend Dr Waugh felt the day was successful, with good attendance, and is seeking the following for future events:

· Endorsement from the Board and Council

· Road closed temporarily

· The memorial gates to be open during the event

· Access to power from Waltham Pool

· Listed on the official ANZAC Day Service sites

After questions from members, the Chairperson thanked Reverend Dr Richard Waugh QSM for his presentation.

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Refers the issues raised in the Waltham Park Memorial Gates presentation from Reverend Dr Richard Waugh QSM to staff for investigation and advice to the Board.

Attachments

a Item 4.4 - ANZAC Day Service Waltham Gates presentation

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Correspondence

Staff Recommendations / Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receive the information in the correspondence report dated 09 May 2024 from John Dwyer.

2. Receive the information in the correspondence report dated 09 May 2024 from Sigrid Campbell.

3. Receive the information in the correspondence report dated 09 May 2024 from Wayne Carey.

4. Receive the information in the correspondence report dated 09 May 2024 from Jono de Wit.

Community Board Resolved SCBCC/2024/00037

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the correspondence report dated 09 May 2024 from John Dwyer and refers the issues raised to staff for investigation and report back to the Board.

2. Receives the information in the correspondence report dated 09 May 2024 from Sigrid Campbell and refers the issues raised to staff for investigation and report back to the Board.

3. Receives the information in the correspondence report dated 09 May 2024 from Wayne Carey and refers the issues raised to staff for investigation and report back to the Board.

4. Receives the information in the correspondence report dated 09 May 2024 from Jono de Wit and refers the issues raised to staff for investigation and report back to the Board.

Tim Scandrett/Roy Kenneally Carried

9. Neville Street / Barrington Street and Hammond Place / Barrington Street Intersections - Proposed No Stopping Restrictions

The Officer in attendance spoke to the report.

Community Board Resolved SCBCC/2024/00038 (Original Officer Recommendations accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Neville Street / Barrington Street and Hammond Place / Barrington Street Intersections - Proposed No Stopping Restrictions Report.

2. Notes that the decision in the report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the parking or stopping restrictions described in 4a to 4i below.

4. Approves pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 that:

Neville Street (Attachment A to the report on the meeting Agenda)

a. the stopping of vehicles is prohibited at all times on the southeast side of Neville Street commencing at its intersection with Barrington Street, and extending in a south-westerly direction for a distance of 18 metres.

b. the stopping of vehicles is prohibited at all times on the southwest side of Barrington Street commencing at its intersection with Neville Street, and extending in a south-easterly direction for a distance of 24 metres.

c. the stopping of vehicles is prohibited at all times on the northwest side of Neville Street commencing at its intersection with Barrington Street, and extending in a south-westerly direction for a distance of 18 metres.

d. the stopping of vehicles is prohibited at all times on the southwest side of Barrington Street commencing at its intersection with Neville Street, and extending in a north-westerly direction for a distance of 18 metres.

Hammond Place (Attachment A to the report on the meeting Agenda)

e. the stopping of vehicles is prohibited at all times on the northwest side of Hammond Place commencing at its intersection with Barrington Street, and extending in a north-easterly direction for a distance of 11 metres.

f. the stopping of vehicles is prohibited at all times on the northeast side of Barrington Street commencing at its intersection with Hammond Place, and extending in a north-westerly direction for a distance of 20 metres.

g. the stopping of vehicles is prohibited at all times on the southwest side of Hammond Place commencing at its intersection with Barrington Street, and extending in a north-easterly direction for a distance of 11 metres.

h. the stopping of vehicles is prohibited at all times on the northeast side of Barrington Street commencing at its intersection with Hammond Place, and extending in a south-easterly direction for a distance of 15 metres.

Barrington Street (Attachment B to the report on the meeting Agenda )

i. the stopping of vehicles is prohibited at all times on the northeast side of Barrington Street, commencing at a point 78 metres southeast of its intersection with Hammond Place, and extending in a south-easterly direction for a distance of 6 metres.

5. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in the report on the meeting Agenda are in place (or removed in the case of revocations).

Callum Ward/Roy Kenneally Carried

10. Poulson Street - Proposed Parking Changes

Community Board Resolved SCBCC/2024/00039 (Original Officer Recommendations accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Poulson Street - Proposed Parking Changes Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking bylaw 2017, that:

a. the parking of vehicles be restricted to a maximum period of 120 minutes between the hours of 11:00am and 3:00pm, Monday to Friday, on the south side of Poulson Street, commencing at a point 11 metres west of Dickens Street, measured from an extension of the western kerbline, and extending west for a distance of 27.5 metres, as shown on the plan provided as Attachment A to this report (Poulson Street Proposed Parking Improvements, TG146861, dated 08/01/2024).

b. the stopping of vehicles be prohibited at all times on the south side of Poulson Street, commencing at a point 38.5 metres west of its intersection with Dickens Street, measured from an extension of the western kerbline, and extending west for a distance of 19.5 metres, as shown on the plan provided as Attachment A to to the report on the meeting Agenda (Poulson Street Proposed Parking Improvements, TG146861, dated 08/01/2024).

Keir Leslie/Tim Scandrett Carried

11. Mobility Parking - Esplanade and Heberden Avenue, Sumner

Community Board Resolved SCBCC/2024/00040 (Original Officer Recommendations accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Mobility Parking - Esplanade and Heberden Avenue, Sumner Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that:

a. the parking of vehicles be reserved for vehicles with an approved mobility parking permit, prominently displayed in the vehicle, on the northeast side of Esplanade, in accordance with that shown on the plan provided as Attachment A to to the report on the meeting Agenda (Esplanade near Marriner Street, Proposed Mobility Parking, TG144341, dated 14/03/2024).

b. the parking of vehicles be reserved for vehicles with an approved mobility parking permit, prominently displayed in the vehicle, on the northeast side of Esplanade, in accordance with that shown on the plan provided as Attachment B to to the report on the meeting Agenda (Esplanade near Clock Tower, Proposed Mobility Parking and No Stopping restrictions, TG144341, dated 19/03/2024).

c. the stopping of vehicles is prohibited at all times on northeast side of Esplanade, in accordance with that shown on the plan provided as Attachment B to to the report on the meeting Agenda (Esplanade near Clock Tower, Proposed Mobility Parking and No Stopping restrictions, TG144341, dated 19/03/2024).

d. the parking of vehicles be reserved for vehicles with an approved mobility parking permit, prominently displayed in the vehicle, on the northwest side of Heberden Avenue, in accordance with that shown on the plan provided as Attachment C to the report on the meeting Agenda (Heberden Avenue Proposed Mobility Parking, TG144341, dated 14/03/2024).

e. the stopping of vehicles is prohibited at all times on northwest side of Heberden Avenue, in accordance with that shown on the plan provided as Attachment C to the report on the meeting Agenda (Heberden Avenue Proposed Mobility Parking, TG144341, dated 14/03/2024).

5. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in to the report on the meeting Agenda are in place (or removed in the case of revocations).

Tim Lindley/Will Hall Carried

12. Urban Forest Tree Planting Plan for Spreydon Domain and Francis Reserve
	The Council Officer in attendance spoke to the report and provided a presentation to highlight the planting plans and changes proposed following consultation.
	Community Board Resolved SCBCC/2024/00041 (Original Officer Recommendations accepted without change) Part C That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receives the information in the Urban Forest Tree Planting Plan for Spreydon Domain and Francis Reserve Report. 2. Notes that the decision in this report is of low significance concerning the Christchurch City Council’s Significance and Engagement Policy. 3. Approves the planting of trees within Spreydon Domain as per the plans attached to the report on the meeting Agenda. 4. Approves the planting of trees within Francis Reserve as per the plans attached to the report on the meeting Agenda.. Roy Kenneally/Lee Sampson Carried
	Attachments a Item 12 - Urban Forest Planting Programme presentation

8. Briefings - Customer Service Request Reporting for the Waihoro Community Board Webpage

Community Board Resolved SCBCC/2024/00042

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Notes the information supplied during the Briefings.

Callum Ward/Tim Scandrett Carried

Attachments

a Item 8 - Customer Service Request Reporting Presentation

Sara Templeton joined the meeting via an audio visual link at 4:55pm during consideration of Item 13 – Better Off Funding Projects.

13. Better Off Funding Projects
	The Council Officers in attendance spoke to each of the projects in turn.
	Community Board Resolved SCBCC/2024/00043 (Original Officer Recommendation accepted without change) Part C That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receives the information in the Better Off Funding Projects Report. 2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Approves a grant of $140,000 from its Better-Off Fund to Neighbours Aotearoa Charitable Trust towards the Neighbourhood Building Project, years 2 and 3. Callum Ward/Roy Kenneally Carried
	Roy Kenneally declared an interest in the Cross Over Trust project and took no part in the Board’s discussion or voting on the granting of funds from the Better-Off Fund. Roy Kenneally left the table at 4:57pm before consideration of the Better-Off Fund grant for Cross Over Trust.
	Community Board Resolved SCBCC/2024/00044 (Original Officer Recommendation accepted without change) That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 4. Approves a grant of $16,483 from its Better-Off Fund to Webster Whanau Charitable Trust towards the purchase and installation of a refrigeration unit and associated equipment. 5. Approves a grant of $16,483 from its Better-Off Fund to Cross Over Trust towards the purchase and installation of a refrigeration unit and associated equipment. Tim Scandrett/Callum Ward Carried
	Roy Kenneally returned to the table at 4:58pm after consideration of the Better-Off Fund grant for Cross Over Trust.
	Community Board Resolved SCBCC/2024/00045 (Original Officer Recommendation accepted without change) That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 6. Approves a grant of $8,500 from its Better-Off Fund to Hoon Hay Community Association, towards the purchase and installation of a shade sail at the centre. Lee Sampson/Keir Leslie Carried

14. Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - May 2024

Community Board Resolved SCBCC/2024/00046 (Original Officer Recommendation accepted without change)

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - May 2024 Report.

Callum Ward/Tim Scandrett Carried

15. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on the following matters of mutual interest:

· A member thanked staff for their work with the community at Landsdowne Community Centre.

· A member noted that the lighting at Princess Margaret Hospital bus stop is inadequate and unsafe.

· A member has been contacted by a resident around issues at Overdale Drive.

· A member has received a River Corridor Treasure Map, created by the Ōpāwaho Heathcote River Network.

· A member volunteered at a Predator Free Port Hills trap building day, 70 traps were built.

· A member acknowledged correspondence received, advising that the lack of bike stands is an issue in the Addington area.

· A member advised the Coastal Pathway Group Annual General Meeting is on 27 May, which will include a community workshop on increasing the use of the Coastal Pathway.

· Members presented on behalf of the Community Board at the Council Draft Long Term Plan 2024-2034 Hearing.

· Members attended an onsite visit with staff and community at Remuera Reserve last week. A member noted that the site visit raised the perennial issue of paths through parks.

· A member attended the Addington Neighbourhood Association meeting.

· The Chairperson declared that he is an employee of Deloitte Christchurch, and noted that there may be occasions where he will need to recuse himself.

· A member advised that the “Mother of All Cleanups” is coming up next weekend.

· A member advised that there has been correspondence from concerned residents in relation to the lights on Tuawera Cave Rock.

· A member advised that the newly renovated Coronation Hall photos look great and with refurbishment going ahead on Somerfield Hall, that they are looking forward to visiting both.

Karakia Whakakapi: All together

Meeting concluded at 5:11 pm.

CONFIRMED THIS 13^TH DAY OF JUNE 2024

Callum Ward

Chairperson

8. School bus stop changes - 251/253 and 242 Centaurus Road
Reference Te Tohutoro:	24/562630
Responsible Officer(s) Te Pou Matua:	Rushani Bowman, Public Transport Coordinator
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to approve time restrictions for the operation of the bus stops outside 251/253 and 242 Centaurus Road.

1.2 This report has been written in response to concerns raised by residents regarding parking being restricted outside their properties due to the bus stops. These bus stops are only used by school buses, once a day during school term only. This has been the case since 2019 when route 145 of the urban service ceased.

1.3 The community engagement and consultation outlined in this report reflect the assessment.

1.4 The recommended option is to approve time restrictions to the bus stops appropriate to when the bus stops are utilised by the school buses.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the School bus stop changes - 251/253 and 242 Centaurus Road Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Revokes any previous resolutions pertaining to parking or stopping restrictions made pursuant to any bylaw to the extent that they conflict with the parking or stopping restrictions described in resolutions 4 and 5 below.

4. Approves that, in accordance with Clause 7 of the Christchurch City Council Traffic & Parking Bylaw 2017, the northeast side of Centaurus Road, commencing at a point 48 metres southeast of its intersection with Armstrong Avenue, and extending in a southeast direction for a distance of 17.5 metres, be reserved for Passenger Service Vehicles only, for the purposes of setting down or picking up passengers only, as part of an Excluded Passenger Service as defined in the Land Transport Management Act 2003, Section 5. This restriction is to apply from 2:00pm to 4:00pm on school days only.

5. Approves that, in accordance with Clause 7 of the Christchurch City Council Traffic & Parking Bylaw 2017, the southeast side of Centaurus Road, commencing at a point 70 metres southeast of its intersection with Albert Terrace, and extending in an southeast direction for a distance of 17.5 metres, be reserved for Passenger Service Vehicles only, for the purposes of setting down or picking up passengers only, as part of an Excluded Passenger Service as defined in the Land Transport Management Act 2003, Section 5. This restriction is to apply from 7:30am to 9:30am on school days only.

3. Executive Summary Te Whakarāpopoto Matua

3.1 Complaints have been received by residents that on-street parking is unfairly restricted at 251/253 and 242 Centaurus Road due to two bus stops, which for the last 5 years have been used by school buses only, once a day during school term.

3.2 A proposal has been developed for time restrictions to be implemented so the bus stops will only operate during the required pick up and drop off times. Outside of these times this area will be available for general on-street parking. The bus stops will be marked to ensure that there is sufficient clearance for the bus to safely manoeuvre and stop parallel to the kerb.

3.3 Implementing the noted recommendations will improve on-street parking outside of these times.

4. Background/Context Te Horopaki

4.1 Centaurus Road is classified as a local road in the Council’s roading hierarchy.

4.2 The two existing bus stops are currently marked with a bus stop sign only. Parking is restricted to 6 metres on either side of the bus stop sign. This 12-metre restriction is insufficient to safely accommodate a bus and the required clearance for manoeuvring.

4.3 Historically, both stops were part of route 145, which was a low frequency route that stopped operating between August 2018 and October 2019.

4.4 Since the urban service stopped, the northeastern bus stop is used once a day between 2.00pm-4.00pm on school days only. The southeastern bus stop is used once a day between 7.30am-9.30am on school days only.

4.5 Environment Canterbury have advised that there are no proposed plans for route extensions or new routes along this portion of Centaurus Road.

4.6 If approved, the recommendations will be implemented within 4 weeks, but this is subject to other factors such as resourcing and prioritisation beyond Council’s control.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.7 The following reasonably practicable options were considered and are assessed in this report:

· Install bus boxes and associated time restrictions, as per Attachment A.

· Maintain the status quo.

Options Descriptions Ngā Kōwhiringa

4.8 Preferred Option: Install bus box as per Attachment A

4.8.1 Option Advantages

· Addresses parking concerns raised by residents.

· Promotes safe alignment of buses against the kerb due to the longer length of the bus box.

· Promotes safe entry and exit of passengers onto a bus.

4.8.2 Option Disadvantages

· Vehicles may park in the bus box during the restricted times.

4.9 Alternative Option: Maintain the status quo

Option Advantages

· No cost to Council.

4.9.2 Option Disadvantages

· Does not address the identified parking concerns raised by residents due to the current bus stop signage.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 -do nothing
Cost to Implement	$900 for signs and markings	$0
Cost to prepare report	$1,500	$1,500
Maintenance/Ongoing Costs	Will be added to and covered by the area maintenance contract	$0
Funding Source: Capital Opex	Traffic Operations Team traffic signs and markings budget Traffic Operations staff cost budget	Traffic Operations staff cost budget

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 None identified.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking or stopping restrictions by resolution.

6.2.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping and traffic control devices.

6.2.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.3 Other Legal Implications:

6.3.1 There is no legal context, issue or implication relevant to this decision.

6.3.2 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in this report.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.4.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low number of people affected and the low level of impact by the recommended decision.

6.5 This report supports the Council's Long Term Plan (2021 - 2031):

6.6 Transport

6.6.1 Activity: Transport

· Level of Service: 10.3.3 Maintain customer perception of the ease of use of Council on- street parking facilities - >=50% resident satisfaction

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 Consultation documents were sent to 8 adjacent properties via letter drop and 1 business.

No responses were received from the letter drop.

6.8 The Team Leader for Parking Compliance supports the preferred option.

6.9 Ritchies, the bus operator for the school services, provided the operational hours for each of the stops and is in support of the proposal.

6.10 ECan were consulted with regarding the proposal and advised that they are working to the PT Futures programme and this route is not scheduled for a service review.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.11 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.12 The effects of this proposal upon Mana Whenua are expected to be insignificant as the proposal involves minor work within the existing carriageway.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.13 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved, staff will arrange for the line marking and signs to be installed.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	251/253 and 242 Centaurus Road Bus Stop Improvements	24/741885	26

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Rushani Bowman - Project Coordinator - Public Transport

Toni Dakers - Traffic Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

9. Hastings Street East - P30 Parking Restrictions
Reference Te Tohutoro:	24/822563
Responsible Officer(s) Te Pou Matua:	Toni Dakers, Traffic Engineer
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to approve the installation of 30 minute parking restrictions for three car parks on Hastings Street East, near Waltham Road.

1.2 The report has been written in response to a request from a business for short term parking to be provided outside their business for customers and visitors.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Hastings Street East - P30 Parking Restrictions Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

4. Approves, in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the parking of all vehicles be restricted to a maximum period of 30 minutes, on the south side of Hastings Street East, commencing at a point 15 metres west of its intersection with Waltham Road and extending in a westerly direction for a distance of nine metres. This restriction is to apply from 7:00am to 6:00pm, Monday to Sunday and be restricted to 90 degree angle parking.

5. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).

3. Executive Summary Te Whakarāpopoto Matua

3.1 A local business has requested for timed parking restrictions to be implemented across three angled car parks on Hasting Street East, to encourage turnover and provide space for both customers and business delivery vehicles to park for short periods throughout the day.

3.2 Due to the high parking demands in this area these spaces are often occupied by long term parking.

3.3 The recommended option is to Install P30 parking restrictions in accordance with Attachment A. The proposed restrictions will apply between 7am and 6pm, Monday to Sunday.

4. Background/Context Te Horopaki

4.1 The group of shops located at the corner of Waltham Road and Hastings Street East are occupied by a Dry Cleaners, Dairy and Barbers Shop.

4.2 There is a high parking demand in this area largely associated with the residential activity as well as nearby businesses. The site is also located opposite Waltham Primary School and Waltham Community Preschool, which generates further demand for parking during school peak periods.

4.3 If approved, the recommendations will be implemented within the current financial year (generally around four weeks after the contractor receives the request, but this is subject to other factors such as resourcing and prioritisation beyond Council’s control).

Options Considered Ngā Kōwhiringa Whaiwhakaaro

Options Descriptions Ngā Kōwhiringa

4.4 Preferred Option: Install P30 parking restrictions in accordance with Attachment A

4.4.1 Option Advantages

· Provides short term parking to provide options for customers and visitors to the area.

· Addresses the businesses concern about nearby car parks often being used for long term parking.

4.4.2 Option Disadvantages

· Cost to implement.

· Removes three unrestricted car parks.

4.5 Alternative Option: Do nothing and retain unrestricted parking in this location.

· The advantages and disadvantages of this option are the opposite to those described for the preferred option above.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – do nothing
Cost to Implement: Capital	$700 for signs	$0
Operational	$750 for staff time (reporting and investigation)	$750 for staff time (reporting and investigation)
Maintenance/Ongoing Costs	Will be added to and covered by the area maintenance contract	$0
Funding Source Capex Opex	Traffic Operations Team Traffic Signs and Markings budget Traffic Operations Team Staff budget	n/a
Funding Availability	Funding available	n/a
Impact on Rates	negligible	n/a

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 None identified.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking or stopping restrictions by resolution.

6.2.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.3 Other Legal Implications:

6.3.1 There is no other legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required <decision/decisions>:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.4.2 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

6.4.3 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

6.5 The community engagement and consultation outlined in this report reflect the assessment.

6.6 This report supports the Council's Long Term Plan (2021 - 2031):

6.7 Transport

6.7.1 Activity: Transport

· Level of Service: 10.3.3 Maintain customer perception of the ease of use of Council on- street parking facilities - >=50% resident satisfaction

Community Impacts and Views Ngā Mariu ā-Hāpori

6.8 Affected property owners and residents were advised of the recommended option by letter. Nine letters were delivered to affected residential properties and the two adjoining businesses.

6.9 The business who requested the changes was also contacted via email. They were supportive of the proposal but requested for the hours of the restrictions to be extended by two hours (to between 6am and 7pm Monday to Sunday). Staff considered this but did not ultimately support extending the restrictions as they do not align with the hours of parking enforcement and already cover the business operating times. The proposal provides a balance and allows for these spaces to be utilised for unrestricted parking overnight.

6.10 No further consultation feedback was received.

6.11 The Team Leader Parking Compliance supports the preferred option.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.12 The decision does not involve a significant decision concerning ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.13 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga..

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.16 The proposal in this report is unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved, staff will arrange for the time restrictions to be implemented.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Site Plan - Hastings Street East P30 Parking Restrictions	24/868835	31

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Toni Dakers - Traffic Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

10. Hutcheson Street - Proposed Mobility Park
Reference Te Tohutoro:	24/684581
Responsible Officer(s) Te Pou Matua:	Toni Dakers, toni.dakers@ccc.govt.nz
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 For the Waihoro Spreydon-Cashmere-Heathcote Community Board to approve the installation of a mobility park outside 13 Hutcheson Street.

1.2 This report has been written in response to a request from a local resident who holds a mobility parking permit.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Hutcheson Street - Proposed Mobility Park Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, and in accordance with section 12.4 of the Land Transport Rule: Traffic Control Devices 2004, that the parking of vehicles be reserved for vehicles with an approved mobility parking permit, prominently displayed in the vehicle, on the north side of Hutcheson Street, commencing at a point 67.5 metres east of its intersection with Colombo Street and extending in an easterly direction for a distance of 6 metres. This restriction is to apply at all times.

3. Executive Summary Te Whakarāpopoto Matua

3.1 A resident has requested a mobility park be installed on Hutcheson Street to provide an accessible car park close to their property. The property has no off street parking or ability to provide any. This resident has lived in Hutcheson Street for many years and the propery itself is decades old so was built before much of the development in this area.

3.2 The proposal is consistent with the Christchurch Suburban Parking Policy which prioritises mobility parking over other short stay, resident, or commuter parking. The proposed mobility park will be available for anyone with a mobility parking permit to use.

3.3 The recommended option is to install a mobility park in accordance with Attachment A.

4. Background/Context Te Horopaki

4.1 Hutcheson Street is a Local Road connecting Colombo Street and Brougham Street. A high parking demand is observed due to the residential properties and staff/visitors accessing the businesses on Colombo Steet at its eastern end.

4.2 There is a short section of P120 angled parking outside the Sydenham Community Centre at 23/25 Hutcheson Street. All other parking on Hutcheson Street is unrestricted.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.3 Preferred Option: Mark a mobility park in accordance with Attachment A

4.3.1 Option Advantages

· Provides a safe and accessible parking option for mobility card holders on Hutcheson Street.

· Addresses the residents concern about the lack of accessible parking options in this immediate area.

· Consistent with the Christchurch Suburban Parking Policy.

4.3.2 Option Disadvantages

· Cost to implement.

· Removal of one general car park.

4.4 Do Nothing – Maintain the status quo and do not mark a mobility park

· The advantages/disadvantages of this option are the opposite to those described for the preferred option above.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – do nothing
Cost to Implement: Capital	$1,000 for signs, markings	$0
Operational	$750 for staff time (reporting and investigation)	$750 for staff time (reporting and investigation)
Maintenance/Ongoing Costs	Will be added to and covered by the area maintenance contract	$0
Funding Source	Traffic Operations Team Traffic Signs and Markings budget	n/a
Funding Availability	Funding available	n/a
Impact on Rates	Negligible	n/a

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 None identified.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking or stopping restrictions by resolution.

6.2.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.3 Other Legal Implications:

6.3.1 There is no other legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework..

6.4.2 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

6.5 The community engagement and consultation outlined in this report reflect the assessment.

6.6 This report supports the Council's Long Term Plan (2021 - 2031):

6.7 Transport

6.7.1 Activity: Transport

· Level of Service: 10.3.3 Maintain customer perception of the ease of use of Council on- street parking facilities - >=50% resident satisfaction

Community Impacts and Views Ngā Mariu ā-Hāpori

6.8 The three adjacent property owners / residents were advised of the recommended option by letter. The owner of the immediately adjacent property was supportive of the proposal. No further feedback was received.

6.9 The Team Leader Parking Compliance supports the preferred option.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.10 The decision does not involve a significant decision concerning ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.11 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.12 The proposal in this report is unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved, the recommendations will be implemented within the current financial year (generally around four weeks after the contractor receives the request, but this is subject to other factors such as resourcing and prioritisation beyond Council’s control).

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Site Plan - Hutcheson Street Mobility Park	24/822332	37

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Toni Dakers - Traffic Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

12. Waihoro Spreydon-Cashmere-Heathcote 2023/2024 Discretionary Response Fund - Avon Sequence Dancers
Reference Te Tohutoro:	24/799880
Responsible Officer(s) Te Pou Matua:	Menime Ah Kam-Sherlock, Community Recreation Advisor, Menime.AhKamSherlock@ccc.govt.nz
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to consider an application for funding from its 2023-2024 Discretionary Response Fund from the organisation listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00067220	Avon Sequence Dance	To promote sequence dancing as a social activity for older people in the area (50% PIC / 25% CBL / 25% SCH)	$1,200	$300

1.2 There is currently a balance of $20,826 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote 2023/2024 Discretionary Response Fund - Avon Sequence Dancers Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $300 from its 2023/2024 Discretionary Response Fund to Avon Sequence Dancers.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned to the Council's Strategic Framework and in particular the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City. The projects also align with the Te Haumako Te Whitingia Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations, or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2023/24 Discretionary Response Fund is as below.

Total Budget 2023/24	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$82,846	$62, 020	$20,826	$19,200

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Avon Sequence Dancers - Decision Matrix	24/799881	45

Signatories Ngā Kaiwaitohu

Author	Nime Ah Kam-Sherlock - Community Recreation Advisor
Approved By	Arohanui Grace - Manager Community Governance, Spreydon-Cashmere-Heathcote

13. Waihoro Spreydon-Cashmere-Heathcote 2023/2024 Discretionary Response Fund - Kereru Sports & Cultural Club Incorporated
Reference Te Tohutoro:	24/818324
Responsible Officer(s) Te Pou Matua:	Menime Ah Kam-Sherlock, Community Recreation Advisor, Menime.AhKamSherlock@ccc.govt.nz
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00067220	Kereru Sports & Cultural Club Incorporated	Lighting for the Clubrooms	$2,235	$2,000

1.2 There is currently a balance of $20,826 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote 2023/2024 Discretionary Response Fund - Kereru Sports & Cultural Club Incorporated Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $2,000 from its 2023/2024 Discretionary Response Fund to Kereru Sports & Cultural Club Incorporated.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations, or Community Board decisions.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2023/24 Discretionary Response Fund is as below.

Total Budget 2023/24	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$82,846	$62, 020	$20,826	$18,826

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Decision Matrix - Kereru Sports & Cultural Club	24/827949	49

Signatories Ngā Kaiwaitohu

Author	Nime Ah Kam-Sherlock - Community Recreation Advisor
Approved By	Jess Garrett - Manager Community Governance, Halswell Hornby Riccarton

14. Waihoro Spreydon-Cashmere-Heathcote 2023/2024 Discretionary Response Fund - Cashmere Bowling Club Incorporated
Reference Te Tohutoro:	24/909540
Responsible Officer(s) Te Pou Matua:	Menime Ah Kam-Sherlock, Community Recreation Advisor, Menime.AhKamSherlock@ccc.govt.nz
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

00067220

Cashmere Bowling Club Incorporated

AED Project:

Health & Safety - AED Defibrillator

$2,000

1.2 There is currently a balance of $20,826 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote 2023/2024 Discretionary Response Fund - Cashmere Bowling Club Incorporated Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $300 from its 2023/2024 Discretionary Response Fund to Cashmere Bowling Club Incorporated.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations, or Community Board decisions.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2023/24 Discretionary Response Fund is as below.

Total Budget 2023/24	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$82,846	$62, 020	$20,826	$18,826

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Decision Matrix - Cashmere Bowling Club - AED Project	24/909542	53

Signatories Ngā Kaiwaitohu

Author	Nime Ah Kam-Sherlock - Community Recreation Advisor
Approved By	Arohanui Grace - Manager Community Governance, Spreydon-Cashmere-Heathcote

15. Waihoro Spreydon-Cashmere-Heathcote 2023/2024 Discretionary Response Fund - John Marsh Heathcote Valley Food Forest, Birdsey Reserve.
Reference Te Tohutoro:	24/768736
Responsible Officer(s) Te Pou Matua:	Heather Davies, Community Development Advisor, heather.davies@ccc.govt.nz
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00067220	Heathcote Valley Food Forest, Birdsey Reserve.	Construct Pergola, Roadside Stall and notice board	$1,326	$1,326

1.2 There is currently a balance of $20,826 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote 2023/2024 Discretionary Response Fund - John Marsh Heathcote Valley Food Forest, Birdsey Reserve. Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $1,326 from its 2023/2024 Discretionary Response Fund to John Marsh Heathcote Valley Food Forest, Birdsey Reserve.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations, or Community Board decisions.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2023/24 Discretionary Response Fund is as below.

Total Budget 2023/24	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$82,846	$62, 020	$20,826	$19,500

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Waihoro Spreydon Cashmere Heathcote 2023/204 Discretionary Response Fund Decision Matrix for John Marsh Heathcote Valley Food Forest, Birdsey Reserve.	24/769205	57

Signatories Ngā Kaiwaitohu

Author	Heather Davies - Community Development Advisor
Approved By	Arohanui Grace - Manager Community Governance, Spreydon-Cashmere-Heathcote

16. Waihoro Spreydon-Cashmere-Heathcote 2023/2024 Discretionary Response Fund - Celia Hogan, Hansen Park Nature Play Space.
Reference Te Tohutoro:	24/830891
Responsible Officer(s) Te Pou Matua:	Heather Davies, Community Development Advisor, heather.davies@ccc.govt.nz
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00067609	Celia Hogan Hansen Park Nature Play Space	Hansen Park Nature Play Project	$1,360	$1,360

1.2 There is currently a balance of $20,826 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote 2023/2024 Discretionary Response Fund - Celia Hogan, Hansen Park Nature Play Space. Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $1,360 from its 2023/2024 Discretionary Response Fund to Celia Hogan for Hansen Park Nature Play Space, towards the cost of trailer hire and a caged water tank.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations, or Community Board decisions.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2023/24 Discretionary Response Fund is as below.

Total Budget 2023/24	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$82,846	$62, 020	$20,826	$19,466

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Waihoro Spreydon Cashmerre Heathcote 2023/24 Discretionary Response Fund Deciaion Matrix for Celia Hogan, Hansen Park Nature Play Project.	24/831147	61

Signatories Ngā Kaiwaitohu

Author	Heather Davies - Community Development Advisor
Approved By	Jess Garrett - Manager Community Governance, Halswell Hornby Riccarton

17. Waihoro Spreydon-Cashmere-Heathcote 2023/2024 Discretionary Response Fund Heathcote Community Garden Ongoing Development for Irrigation Framework and Fittings.
Reference Te Tohutoro:	24/832429
Responsible Officer(s) Te Pou Matua:	Heather Davies, Community Development Advisor, heather.davies@ccc.govt.nz
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00067876	Heathcote Community Garden	Ongoing Development	$500	$500

1.2 There is currently a balance of $20,826 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote 2023/2024 Discretionary Response Fund Heathcote Community Garden Ongoing Development for Irrigation Framework and Fittings. Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $500 from its 2023/2024 Discretionary Response Fund to Heathcote Community Garden for Ongoing Development Project towards the cost of irrigation framework and fittings.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations, or Community Board decisions.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2023/24 Discretionary Response Fund is as below.

Total Budget 2023/24	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$82,846	$62, 020	$20,826	$20,326

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Waihoro Spreydon Cashmere Heathcote Discretionary Response Fund Decision Matrix for Heathcote Community farden Ongoing Develoment Project	24/832625	65

Signatories Ngā Kaiwaitohu

Author	Heather Davies - Community Development Advisor
Approved By	Jess Garrett - Manager Community Governance, Halswell Hornby Riccarton

18. Waihoro Spreydon-Cashmere-Heathcote - Better-Off Fund Applications for Consideration
Reference Te Tohutoro:	24/844242
Responsible Officer(s) Te Pou Matua:	Heather Davies, Community Development Advisor Nime Ah Kam-Sherlock, Community Recreation Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to consider applications for funding from its Better-Off Fund as listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
67768	Christchurch City Council Facilities Operations Asset Management and Facilities	Furniture for Somerfield Hall	$15,000	$15,000
67766	Summit Road Society	Port Hills Planting	$56,534	$56,534
67765	Ōpāwaho Heathcote River Network	Integrated Pest Plant Management	$102,000	$102,000
67763	The Christchurch City Council Parks Unit	Half-Basketball Court on Cornelius O’Connor Reserve	$75,000	$75,000

1.2 There is currently a balance of $248,534 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote - Better-Off Fund Applications for Consideration Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $15,000 from its Better-Off Fund to Christchurch City Council Facilities Operations Asset Management and Facilities towards the purchase of new furniture for the Somerfield Hall.

4. Approves a grant of $56,534 from its Better-Off Fund to the Summit Road Society towards the Port Hills Planting Project.

5. Approves a grant of $102,000 from its Better-Off Fund to Ōpāwaho Heathcote River Network towards the Integrated Pest Plant Management Project.

6. Approves a grant of $75,000 from its Better-Off Fund to The Christchurch City Council Parks Unit towards installing a half basketball court on Cornelius O’Connor Reserve, Addington.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.2 The purpose of the fund is to partner with organisations and groups to support local initiatives, projects, and activities through additional Community Board funding, including a focus on supporting local action to increase climate resilience.

3.3 Projects will improve well-being by building social capital, encouraging participation, increase accessibility and connectedness – generating opportunities for youth, and diverse communities and increasing local pride.

3.4 When considering allocation of funds, priority will be given to projects/initiatives that contribute towards the following outcomes:

· Increasing the tree canopy across the city and our regional parks

· Enhancing biodiversity

· Safer neighbourhoods

· Repairing infrastructure and facilities

· Responding to climate change through adaptation planning

· Encouraging active travel

3.5 Projects should also show a strong alignment to the Council's Te Haumako Te Whitingia Strengthening Communities Together Strategy.

3.6 Priority will also be given to projects that directly contribute towards achieving Community Board Plan priorities.

Decision Making Authority Te Mana Whakatau

3.7 The Community Board has the delegated authority to determine the allocation of the Better-Off Fund for each community.

3.7.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.7.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled Organisations, or Community Board decisions.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.8 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.9 The level of significance was determined by the number of people affected and/or with an interest.

3.10 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.11 At the time of writing, the balance of the Better-Off Fund is as below.

Total Budget 2023/25	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$500,000	$251,466	$248,534	$0

3.12 Based on the current Better-Off Fund criteria, the applications listed above are eligible for funding.

3.13 The attached Project Brief(s) provide detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Project Brief: Furniture for Somerfield Hall	24/859943	70
b ⇩	Project Brief: Port Hills Planting	24/858687	73
c ⇩	Project Brief: Integrated Pest Plant Management	24/859064	76
d ⇩	Project Brief Attachment: OHRN Proposal	24/859065	80
e ⇩	Project Brief: Half Basketball Court on Cornelius O'Connor Reserve	24/893675	87

Signatories Ngā Kaiwaitohu

Authors

Nime Ah Kam-Sherlock - Community Recreation Advisor

Heather Davies - Community Development Advisor

Jane Walders - Support Officer

Approved By

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere-Heathcote

Matthew McLintock - Manager Community Governance Team

Peter Langbein - Finance Business Partner

John Filsell - Head of Community Support and Partnerships

19. Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - June 2024
Reference Te Tohutoro:	24/674520
Responsible Officer(s) Te Pou Matua:	Arohanui-Grace, Waihoro Spreydon-Cashmere-Heathcote Community Governance Manager
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose of Origin of the Report Te Pūtake Pūrongo

1.1 This report provides the Board with an overview of initiatives and issues current within the Community Board area.

1.2 This is a monthly staff-generated report.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - June 2024 Report.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Community Service Awards 2024	Nominations for Community Service Awards opened 1 March and will close on 16 August.	Ongoing	Strengthening Communities Together Strategy
Community Pride Garden Awards 2024	Award recipients have been invited to a combined celebration with the Edible and Sustainable Garden Awardees. The certificates will be posted out this year.	Ongoing	Strengthening Communities Together Strategy
Edible and Sustainable Garden Awards 2024	Twenty-one entries were received, with assessments carried out in February 2024. A combined awards ceremony will be held in July.	Ongoing	Strengthening Communities Together Strategy
Summer with Your Neighbours 2024/25	Applications will be open from 13 July 2024 for events being held from 26 October 2024 through until 31 March 2024.	13 July – 11 August for applications.	Strengthening Communities Together Strategy
Age Friendly Spreydon Cashmere Heathcote	AFSCH Support Worker Community Board Project. Someone has now been appointed in this role. The AFSCH Action Plan workshop is planned for 27 May.	Ongoing	Community Board Project
Community Preparedness Event	Spreydon Cashmere Emergency Response Team (SCERT) held an event on 30 May.	30 May 2024	Board Priority Emergency Preparedness
Fuse Youth	A Memorandum of Understanding is in place between Council and Shoreline Youth Trust. This gives Fuse Youth sole occupancy and use of the Pariroa Room, for their youth activities. A Community Development Advisor has worked collaboratively with the Trust, Fuse Youth, staff from community libraries, Facilities Operation Officer and other users and lease holders at Matuku Takotako, to support the MOU.	Ongoing	Board Priority Community Facilities
2024/25 Strengthening Communities Fund	Applications for this year’s funding round closed on 12 April, 50+ applications have been received and are currently being assessed by staff. The Board will be meeting on 1 August 2024 to allocate the fund.	1 August 2024	Strengthening Communities Together Strategy
Renaming Ceremony – Marylands Reserve and Marylands Place to Validation Park and Validation Place	Preparations are well underway for the ceremony event of renaming Marylands Reserve and Marylands Place. The Board formally renamed these places on 11 April 2024 to Validation Park and Validation Place.	6 June 2024	Strengthening Communities Together Strategy
Kia Ora Addington Neighbourhood Building Project	The Kia Ora Addington Project is continuing to grow in the local community. In the past month there have been a number of sparking activities happening at both Mānuka Cottage, which is serving as a hub for the local initiative, with events such as a movie night, a tamariki chalk drawing competition and paint the playground, which was held at Addington Park. In the next month there will continue to be more activities on offer such as a video games night, Tī & Kōrero and a skill sharing night held at Mānuka Cottage. The Kia Ora Addington Support Platform is continuing to grow and tautoko in response to the local community wants and needs . Planning for year two with Neighbours Aotearoa and Waihoro Community Governance Staff has now commenced.	Ongoing	Board Priority

3.2 Community Funding Summary

3.2.1 Community Board Discretionary Response Fund 2023/24 – as at 28 May 2024:

· Discretionary Response Fund balance for 2023/24 is $20,826.00

· Youth Achievement and Development Fund balance is $1,500.00

· The Off the Ground Fund balance is $39.00

· The Shape Your Place Toolkit Fund balance is $2,000.00

The 2023/24 Discretionary Response Fund Spreadsheet is attached for record purposes.

3.2.2 Off the Ground Fund Applications

The following Off the Ground Fund applications have been approved since the last Area Report:

Name	Event	Amount
Lynn Andrews	Trap-bangers for multi-rodent traps	$300

The Off the Ground Fund Decision Matrix is attached for record purposes.

Reporting back to Community Board:

Name | Event

Photo

Jeff Cotton towards the costs associated with Anzac Day Diorama Event at St Nicholas Church.

Highlights of the event were more than 420 people come to the Anzac display event. The feedback was very encouraging. As well as how many young people came along, more than we have had before in the nearly 10 years of running the event. It was a very busy day.

A group of people in a city

Description automatically generated with medium confidence

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· The Waihoro Spreydon-Cashmere-Heathcote 2023-25 Community Board Plan was adopted by the Board at their meeting in May 2023 and can be found online here.

· The biannual monitoring report on the Community Board Plan is attached.

3.3.2 Council Engagement and Consultation.

· Purau Reserve to help inform the landscape development plan was open until 7 April 2024, which will go out for consultation in May/June before coming to the Board for consideration in July/August 2024.

· The third round of tree planting plans is open for consultation until 20 May, for Washington Way Reserve and Simeon Park, and the fourth round until 30 May for Cardigan Bay Reserve and Lincoln Park. These will come to the Board in due course later this year.

3.4 Governance Advice

3.4.1 Public Forum – The Board received the following public forum presentations at its 9 May meeting and its Community Open Forum on 23 May 2024:

· Members of Rotary Club of Christchurch South spoke in relation to new park furniture for Cashmere Stream Esplanade.

· Students from the New Zealand Broadcasting School advised the Board of their new radio station launch.

· A member of the public discussed the new community led ANZAC Day service at Waltham Park Memorial Gates.

· Cracroft Residents Association in relation to speeding traffic on Worsleys Road.

3.4.2 Deputations – The Board did not receive any deputations during the month of May.

3.4.3 Correspondence – The Board received the following correspondence at its 9 May 2024 meeting:

· Bicycle stands in the Addington area.

· Extended permanent car parking area on lower Clifton Hill.

· Stop sign traffic violations at Athelstan Street.

· The broken pedestrian rail at Parkhouse Road slip lane.

3.4.4 Information Sessions/Workshops – The Board received the following information sessions/workshops in May 2024:

· Customer Service Request Reporting

· Spreydon, Somerfield, Waltham, Beckenham CRAF - St Peters School and Waltham School pedestrian safety projects

· Tree Removal Application process

· Community Governance Team Update

· Community Board Projects 2024-25

4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 Customer Service Request Report – A report on open and completed tickets (requests for service) in April 2024 is attached.

4.2 Graffiti Snapshot Report – The April 2024 Graffiti snapshot attached.

4.3 Attached Memos include:

· Council-Produced Winter Events 2024

4.4 Elected members attended a site visit with staff and community at Remuera Reserve on Thursday 2 May to discuss the Urban Forest Plan, the proposed fruit forest, and CPTED safety issues for those that use and travel through the park.

The actions that arose from this meeting include:

· Parks staff to arrange pruning for the park immediately.

· Address the fruit forest plan separately, with a small letter drop to surrounding properties making sure they can provide feedback or queries before it is planned.

· Staff to investigate lighting and path location.

· Staff to investigate planting near river.

4.5 At the meeting on 15 June 2023 the Board requested staff investigate a tool that shows current works and planned projects. Staff have advised: This action was investigated and found to not be feasible. An alternative activity has been initiated.

4.6 From correspondence received at the meeting on 10 August 2023, regarding trees on grass verges, the Board referred the issues raised to staff for advice. Staff responded: the request for tree planting can be found in the tree policy on the CCC public site.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	2023/24 Discretionary Response Fund Spreadsheet as at 28 May 2024	24/887812	97
b ⇩	Decision Matrix OTG - Pest Trap Bangers	24/815741	99
c ⇩	Biannual monitoring report of the Community Board Plan - May 2024	24/916946	100
d ⇩	Waihoro Customer Service Request Ticket Report - April 2024	24/815743	106
e ⇩	Waihoro Graffiti Snapshot Report - April 2024	24/815744	107
f ⇩	Memo - Council-Produced Winter Events 2024	24/696863	109

Signatories Ngā Kaiwaitohu

Authors

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere-Heathcote

Bec Carr - Support Officer

Jane Walders - Community Board Advisor

Heather Davies - Community Development Advisor

Nime Ah Kam-Sherlock - Community Recreation Advisor

Shanelle Temaru-Ilalio - Community Recreation Advisor

Approved By

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere-Heathcote

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

7. Briefings - Otautahi Community Housing Trust
Reference Te Tohutoro:	24/711615
Responsible Officer(s) Te Pou Matua:	Jess Garrett, Community Governance Manager
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

11. 2024 Community Boards' Conference - Board Members Attendance
Reference Te Tohutoro:	24/905599
Responsible Officer(s) Te Pou Matua:	Sree Nair – Community Governance Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

Author	Sree Nair - Community Governance Advisor
Approved By	Arohanui Grace - Manager Community Governance, Spreydon-Cashmere-Heathcote