Minutes of Waihoro Spreydon-Cashmere-Heathcote Community Board

Waihoro Spreydon-Cashmere-Heathcote Community Board

11 May 2023

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga: All together

Waiata: The Board sang a waiata to open the meeting.

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Decision

There were no apologies.

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved SCBCC/2023/00034

That the minutes of the Waihoro Spreydon-Cashmere-Heathcote Community Board meeting held on Thursday, 13 April 2023 be confirmed.

Callum Ward/Tim Scandrett Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Neighbours Aotearoa

Wilby Le Heux, Ann Gibbling, and Dave Scarlett, from Neighbours Aotearoa spoke to the Board and gave an update on the Neighbours Aotearoa Movement.

After questions from members, the Chairperson thanked Mr Le Heux, Ms Gibbling, and Mr Scarlett for their presentation.

Attachments

a Item 4.1 - Public Forum - Neighbours Aotearoa presentation ⇨

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

5.1

Sumner Tennis and Squash Club Application to lease 8-14 Heberden Avenue and 140 Nayland Street

Nelson Glass spoke on behalf of Sumner Tennis and Squash Club regarding Sumner Tennis and Squash Club’s Application to lease 8-14 Heberden Avenue and 140 Nayland Street (Item 9 of these minutes refers).

After questions from members, the Chairperson thanked Mr Glass for his presentation.

Attachments

a Item 5.1 - Deputation - Sumner Tennis Squash Club Land Proposal presentation ⇨

9. Sumner Tennis and Squash Club Application to lease 8-14 Heberden Avenue and 140 Nayland Street
	Staff in attendance spoke to the accompanying report. The Board took into consideration the deputation from Mr Glass (Item 5.1 of these minutes refers).
	Officer Recommendations Ngā Tūtohu That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Recommend that the Council agree to depart from policy and deal unilaterally with Sumner Tennis and Squash Club Incorporated. 2. Conditional on recommendation 1 above: a. Authorise staff to carry out public consultation in accordance with decision making requirements of the Local Government Act, specifically sections 76-82 and section 138. b. Request that in the event that any concerns are received on the proposed lease that cannot be satisfied, staff will bring the unsatisfied concerns back to the Council for consideration. 3. Resolve in the event that there are no concerns received on the proposed lease that cannot be satisfied, that the Council approve a lease up to 35 years less one day to Sumner Tennis and Squash Club Incorporated to lease 8-14 Heberden Avenue and 140 Nayland Street, as shown in Attachment B to the agenda report with the annual rental set in accordance with the Council's Sports Lease Charges Policy or other such rental policy in effect at the time of granting the lease. 4. Request the Manager Residential Red Zone Parks present finalised design plans of the proposal to the Waihoro Spreydon-Cashmere-Heathcote Community Board for their information. 5. Request the Manager Property Consultancy to conclude and administer the terms and conditions of the lease.
	Community Board Resolved SCBCC/2023/00035 Part C In the event that the Council agrees to depart from policy and deal unilaterally with Sumner Tennis and Squash Club Incorporated the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. a. Authorises staff to carry out public consultation in accordance with decision making requirements of the Local Government Act, specifically sections 76-82 and section 138. b. Requests that in the event that any concerns are received on the proposed lease that cannot be satisfied, staff will bring the unsatisfied concerns back to the Community Board for consideration. c. Resolves in the event that there are no concerns received on the proposed lease that cannot be satisfied, that the Community Board approve a lease up to 35 years less one day to Sumner Tennis and Squash Club Incorporated to lease 8-14 Heberden Avenue and 140 Nayland Street, as shown in Attachment B to the agenda report with the annual rental set in accordance with the Council's Sports Lease Charges Policy or other such rental policy in effect at the time of granting the lease. 2. Requests the Manager Residential Red Zone Parks present finalised design plans of the proposal to the Waihoro Spreydon-Cashmere-Heathcote Community Board for their information. 3. Requests the Manager Property Consultancy to conclude and administer the terms and conditions of the lease. Tim Lindley/Sara Templeton Carried

Community Board Decided SCBCC/2023/00036

Part A

That the Waihoro Spreydon-Cashmere-Heathcote Community Board recommends that the Council:

1. Agree to depart from policy and deal unilaterally with Sumner Tennis and Squash Club Incorporated.

Tim Lindley/Sara Templeton Carried

5. Deputations by Appointment Ngā Huinga Whakaritenga (Continued)

5.2

Stourbridge Street Proposed No Stopping Restrictions

Julian Odering spoke on behalf of Oderings Garden Centre, Barrington, regarding Stourbridge Street Proposed No Stopping Restrictions (Item 10 of these minutes refers).

After questions from members, the Chairperson thanked Mr Odering for his presentation.

Attachments

a Item 5.2 - Deputation - Stourbridge Street Proposed No Stopping Restrictions - photos exiting Oderings Garden Centre onto Stourbridge Street ⇨

b Item 5.2 - Deputation - Stourbridge Street Proposed No Stopping Restrictions - Notes ⇨

10. Stourbridge Street and Clarence Street South Proposed No Stopping Restrictions
	Staff in attendance spoke to the accompanying report. The Board took into consideration the deputation from Mr Odering (Item 5.2 of these minutes refers).
	Staff Recommendations / Ngā Tūtohu That the Waihoro Spreydon-Cashmere-Heathcote Community Board 1. Approves pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 that: a. the stopping of vehicles be prohibited at any time on the southeast side of Stourbridge Street, commencing at a point 55 metres northeast of its intersection with Mountfort Street and extending in a northeast direction for a distance of 9 metres. b. the stopping of vehicles be prohibited at any time on the northeast side of Clarence Street South, commencing at a point 87 metres northwest of its intersection with Lincoln Road and extending in a northwest direction for a distance of 11 metres. 2. Revokes any previous resolutions pertaining to parking and stopping restrictions made pursuant to any bylaw to the extent that they are in conflict with the parking and stopping restrictions described in resolutions 1a and 1b above. 3. Approves that these resolutions take effect when parking signage and/or road marking that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).
	Community Board Resolved SCBCC/2023/00037 Part C That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Approves pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 that: a. the stopping of vehicles be prohibited at any time on the southeast side of Stourbridge Street, commencing at a point 55 metres northeast of its intersection with Mountfort Street and extending in a northeast direction for a distance of 9 metres. b. the stopping of vehicles be prohibited at any time on the northeast side of Clarence Street South, commencing at a point 87 metres northwest of its intersection with Lincoln Road and extending in a northwest direction for a distance of 11 metres. 2. Revokes any previous resolutions pertaining to parking and stopping restrictions made pursuant to any bylaw to the extent that they are in conflict with the parking and stopping restrictions described in resolutions 1a and 1b above. 3. Approves that these resolutions take effect when parking signage and/or road marking that evidence the restrictions described in the staff report are in place (or removed in the case of revocations). 4. Request staff advice on the fence adjacent to the exit from Oderings Garden Centre on Stourbridge Street including: a. if the fence should be tapered to improve visibility, given the volume of vehicle traffic using the driveway. b. Whether the existing fence is compliant with the resource consent for the site. Melanie Coker/Tim Lindley Carried

11. 249 Centaurus Road - Proposed No Stopping Restrictions

Community Board Resolved SCBCC/2023/00038 (Original Officer Recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times on the northeast side of Centaurus Road, commencing at a point 25 metres southeast of its intersection with Armstrong Avenue and extending in a southeast direction for a distance of 13 metres.

2. Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report.

3. Approve that these resolutions take effect when parking signage and/or road marking that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

Tim Scandrett/Lee Sampson Carried

12. Aotea Terrace Proposed No Stopping Restrictions

Community Board Resolved SCBCC/2023/00039 (Original Officer Recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times in accordance with that shown on the plan provided as Attachment A to this report (61-65 Aotea Terrace Proposed No Stopping Restrictions, TG144360, dated 18/04/2023).

2. Revoke any previous resolutions pertaining to parking and stopping restrictions made pursuant to any bylaw to the extent that they are in conflict with resolution 1 above.

Keir Leslie/Callum Ward Carried

5. Deputations by Appointment Ngā Huinga Whakaritenga (Continued)

5.3

Proposed Road Names - 225 Worsleys Road, Stage 2A

Developer Hamish Wright of CCL spoke regarding the Proposed Road Names - 225 Worsleys Road, Stage 2A (Item 13 of these minutes refers).

Mr Wright advised the Board how the proposed road names have been selected and stated he was open to proposed name suggestions from the Board and the community that have significance to the local area.

After questions from the members the Chairperson thanked Mr Wright for his presentation.

13. Proposed Road Names - 225 Worsleys Road, Stage 2A
	Staff in attendance spoke to the accompanying report. The Board took into consideration the deputation from Mr Wright (Item 5.3 of these minutes refers).
	Officer Recommendations Ngā Tūtohu That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Approves the following new road names for 225 Worsleys Road (RMA/2015/3550), Stage 2A a. Road 1 - Arther Smith Drive b. Road 2 - Edward Chapman Drive
	Community Board Resolved SCBCC/2023/00040 Part C That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Approves the following new road names for 225 Worsleys Road (RMA/2015/3550), Stage 2A a. Road 1 - Arther Smith Drive b. Road 2 - Emeline Chapman Drive Tim Lindley/Melanie Coker Carried

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Correspondence

The Board discussed the correspondence and noted that this item is already with staff for advice .

Community Board Resolved SCBCC/2023/00041

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receive the information in the correspondence report dated 11 May 2023 regarding an update from the Mt Pleasant Tennis Club.

Sara Templeton/Tim Lindley Carried

8. Briefings

Staff in attendance briefed the Board on the Community engagement and digital heritage with Christchurch City Libraries briefing.

After questions from the Board, the Chairperson thanked staff for their briefing.

Attachments

a Item 8 - Briefing - Community Engagement and Digital Heritage - Christchurch City Libraries presentation

14. Waihoro Spreydon-Cashmere-Heathcote Community Board Discretionary Response Fund 2022/23 Application: Future Problem Solving International Conference and World Championships.

Community Board Resolved SCBCC/2023/00042 (Original Officer Recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

Approves a grant of $1,600.00 from its 2022/23 Discretionary Response Fund to Te Iringa o Kahukura/Cashmere High School Board of Trustees towards the Future Problem Solving International Conference and World Championships, at Massachusetts University, in the United States, in June 2023.

Tim Scandrett/Callum Ward Carried

15. Waihoro Spreydon-Cashmere-Heathcote 2023-25 Community Board Plan

Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Adopt the Waihoro Spreydon-Cashmere-Heathcote 2023-25 Community Board Plan.

Community Board Resolved SCBCC/2023/00043

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Adopt the Waihoro Spreydon-Cashmere-Heathcote 2023-25 Community Board Plan, subject to the following amendments:

a. Replacing "local boards" with "Community Boards" where appropriate.

b. Replacing the photo on page 5 with a photo from the local Community Board area.

2. Express their gratitude to the staff involved in the preparation of the Board Plan

Callum Ward/Keir Leslie Carried

16. Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - May 2023

Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receive the Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report for May 2023.

Community Board Resolved SCBCC/2023/00044

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receive the Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report for May 2023.

2. Request that staff:

a. Confirm the hut in Coronation Reserve is on a maintenance schedule, and provide a response back to the Community Board.

b. Investigate the placement of signage at the bottom of Rapaki Track directing people to the nearest public toilet.

c. Provide advice to the Board on the viability of non-plumbed toilets for Rapaki Track.

Callum Ward/Sara Templeton Carried

17. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on matters of mutual interest:

· Members attended ANZAC Day commemorations in the Board area.

· Meeting with Funky Pumpkin around safety concern issues.

· Meeting with members from St Marys Church regarding cycleway.

· A member attended the Sumner Fire Station opening.

· A member attended the Redcliffs Residents Association AGM.

· A member attended the Mount Pleasant Community Centre 70^th anniversary.

· The Mayor has had a site visit around the Cashmere ward including South Library and meeting with local community groups.

· A member noted the flooding issue with Hackthorne Stream.

· The Council Health, Safety and Welfare Committee visited South Library – to address heating and respiratory issues.

· A member visited with Cashmere Tennis Club.

· A member attended the Zone Committee workshop on sediment control that was well attended.

· Road stopping at 11 Humbolt Lane correspondence was received by a member.

· A member advised that the Hoon Hay Community Centre repairs are underway.

· A member attended a networking meeting for organisations in the South Christchurch.

· A member met with locals around safety concerns in Warren Crescent.

· A member advised around parking issues with shared lanes and another with a water leak within a Private Right of Way.

· A member has been in contact with a resident regarding their ban to enter Council facilities.

· Mother of All Clean-ups is on this weekend.

· Lovely email from family that attended the ANZAC day commemoration at Sydenham Cemetery.

· A member advised that it is the 75^th anniversary for Suburbs Rugby Netball this season.

· A member attended the Risingholme AGM.

· A member met with the Coastal Pathway Group and other residents regarding the placement of the cell phone tower.

· A member advised that Community hui on food security will be happening soon.

· Irish Society will be celebrating their 75^th anniversary next month.

17.1 Recycling bins

Part B

The Waihoro Spreydon-Cashmere-Heathcote Community Board noted that the Council policy is that if a wheelie bin is stolen and not reported missing within 24 hours, the resident is charged for a replacement. Board members have been made aware of situations where residents who cannot have known their bin was stolen within this timeframe, have had to pay for a replacement. The Board requested advice on the process to change this policy.

17.2 Checking for microchips

Part B

The Waihoro Spreydon-Cashmere-Heathcote Community Board requested that staff check for a microchip prior to disposing of cats that have been killed by vehicles, in order to inform the owner.

17.3 Maintenance of Beckenham Ponds

Part B

The Waihoro Spreydon-Cashmere-Heathcote Community Board noted that the riverbanks in the Beckenham Ponds area are overgrown with weeds. The Board requested information from staff around the maintenance of Beckenham Ponds.

17.4 Tuawera Terrace – Road Drainage

Part B

The Waihoro Spreydon-Cashmere-Heathcote Community Board noted an issue raised by a resident of Tuawera Terrace, regarding stormwater overflowing from the road and drainage channel and pooling outside their front door. The Board referred this issue to staff review the response to the Customer Service Request.

17.5 Waste Management

Part B

The Waihoro Spreydon-Cashmere-Heathcote Community Board noted that a large amount of rubbish and recycling is blown from wheelie bins into local waterways during strong winds, and that bin latches (similar to those provided by the Selwyn District Council) would be appropriate to mitigate this issue. The Board requested a briefing from staff on this issue.

Karakia Whakamutunga: All together

Meeting concluded at 6.14 pm.

CONFIRMED THIS 15^TH DAY OF JUNE 2023

Callum Ward

Chairperson